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WordHeaderd-and-Footers

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WORD 2003 - HEADERS AND FOOTERS
A header or footer is text or graphics such as a page number, the date, a company logo, or the document name, that is printed at the top or bottom of each page in a document. A header is printed in the top margin; a footer is printed in the bottom margin.

Creating a Header and Footer:
1. Open Microsoft Word. Open the practice document located at C:\Training\ Word 2003Headers and Footers Practice Document. Position your cursor on Page 1. Click on View on the Menu Bar, and then choose Header and Footer. The header and footer toolbar will appear as well as a text box labeled Header (like the one shown below) at the top of each page of the document and a text box labeled Footer at the bottom of each page.

The Header and Footer toolbar buttons: A drop down list that automatically inserts stated text. Insert the page number Insert the total number of pages in the document Format page numbers Insert the current date Insert the time Page setup Show/Hide document text Switch between header and footer Show Previous header or footer For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com Show Next header or footer 2. To Insert Text in a Header or Footer: Note: When entering text in a header or footer, it is automatically left aligned. To center text, press Tab and type your text. To right align text, press Tab twice. In the header text box, type Your Name at the left margin. Press Tab to move to the center and Tab again to move to the right margin. Type Your Department here. Your header should look like this: Press the Switch between header and footer button on the Header /Footer be in the Footer text box. 3. Using the Insert AutoText feature: The Insert AutoText button automatically inserts the selected text, such as the filename and path of a document or Page X of Y, which displays the page number and the total number of pages in a document. At the left margin, insert the current date by clicking on the Insert Date button Header/Footer toolbar. on the toolbar. Your cursor should now

Press Tab to move to the center. Using the Insert AutoText button, choose Filename. Notice the other options in this menu. For example: Page X of Y, Created by, and Filename and Path. Press Tab to move to the right margin. Insert the page number using the Insert Page Number button. Your footer should now look similar to this:

The grayed areas of the text indicate that it is AutoText and will update automatically as needed.

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For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com 4. Formatting Page Numbers and Text: Text in a header or footer can be formatted in the same way as any other text in a Word document. Select all of the text in the footer. Change the font size to 10. To do so, click on Format on the Menu bar and choose Font. Change the font, size, style, etc. OR: You can use the drop down boxes on the formatting toolbar. Now select the filename. Change the font to Times New Roman and Bold. You can also change the format of the page numbers in the header or footer. Highlight the page number and click on the Format Page Number button.

The Page Number Format box allows you to change the number format, include chapter numbers, and change the page numbering. Change the number format Roman Numerals. OK. to Click

Your footer should now look like this:

5. Exiting the Header/Footer edit area: Now that you have created a header and footer, click Close on the Header/Footer toolbar to return to the document. If you switch your view to Print Layout View (Click View on the menu toolbar and choose Print Layout), you will see the header and footer as light gray text at the top and bottom of the page. For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com 6. To Edit an Existing Header and Footer: To edit the header or footer, either double-click on the header or footer shown in the document (only if in Print Layout View) OR Click on View on the Menu Bar, then choose Header and Footer. Make any changes as you would in the document. When finished, click Close on the Header/Footer toolbar.

Other Header and Footer Features Using the Page Setup Menu:
1. Applying a Different Header or Footer to the first page: This feature is useful if you want to change or delete a header or footer on the first page. From the View menu, click Header and Footer. On the Header and Footer toolbar, click the Page Setup button. Click the Layout tab. Select the Different first page check box, and then click OK. Notice that the header and footer do not appear on the first page. To omit a header or footer from the first page, leave the header and footer areas blank, as we will for this document. If you would like a header and/or footer on the first page, enter one as usual in the Page One header and footer text boxes. Click on the Show Next button to show the header for page two. Notice that the original header appears on page two, but page one was blank. 2. Create different headers or footers for odd and even pages This feature is especially useful for a document that will be printed back to back and bound in a book or binder. On the Header/Footer toolbar, click the Page Setup button. Click the Layout tab. For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com Select the Different odd and even check box, and then click OK. Word automatically positions you in the header of page two. The original header and footer will be on the odd numbers as it was originally entered on page one, an odd page. Type Your Department at the left margin (ex: Training Services). Your header for the even pages should look like this: Now create a footer for the even pages. Click on the Switch Between Header and Footer button on the Header /Footer toolbar. At the left Number Tab once to margin, type Page with a space after it and click on the Insert Page button on the Header/Footer toolbar. get to the center of the footer. Type Your Name here.

Tab again to position your cursor at the right margin. Click on the Insert Date button on the Header/Footer toolbar. The footer for even pages should now look similar to this:

To move to the header or footer on the next odd-numbered page, click on the Show Next button on the Header/Footer toolbar. The header and footer we created previously will appear on all of the odd numbered pages. 3. Adjusting the vertical position of a header or footer You can also adjust the vertical position of a header or footer. To do this: On the Header/Footer toolbar, click the Page Setup. The page setup dialog box will appear.

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For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

Click on the Layout tab. In the Header box, enter .75 as the distance you want from the top edge of the page to the top of the header. In the Footer box, enter .75 as the distance you want from the bottom edge of the page to the bottom of the footer. Click OK. Notice now, that your header text boxes become smaller and your footer text boxes become larger. The first line of the header and footer is now positioned .75 inches from the top and bottom of the pages. Your header text box for page three (and all odd numbered pages) should look like this:

Click Close on the Header/Footer toolbar to return to the document. Chose File from the menu bar and Print Preview to see the headers and footers you have created and how they will appear on a printout of the document. The following three pages are the first three pages of the practice document. This should match what you see in Print Preview. Click Close to exit Print Preview.

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For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com


				
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Description: All About Microsoft Office 2003 and 2007 . Learn Excel, PowerPoint and Word..