PowerPoint2003-IntroHandout

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POWERPOINT 2003 INTRO - HANDOUT
General Presentation Guidelines:
1. 2. 3. 4. Consider your audience. What is the purpose of the presentation? Decide on the output you will need. Will handouts be needed? How much time do you have to prepare?

Minimize slide content: less is better. Text, Backgrounds, and Graphics.  No more than 3 object and 3 colors per slide is recommended.  Dark backgrounds and light text are best for projection.  Light backgrounds and dark text are best for printing and overheads. Purpose of Graphics: Get Attention  Increase Retention  Add Pizzazz Steps to develop a PowerPoint presentation: 1. Create text and determine other content. 2. Determine sequence. 3. Select a background or template. 4. Choose a color scheme. 5. Select clipart and/or other objects. 6. Are logos or a certain "look" needed? 7. Pay attention to the audio channel: You still must “present”.  Stories  Examples  Quotes  Statistics  Humor  Facts PowerPoint can enhance a good presentation; it cannot make up for a poor one. Don’t try to use technology as a crutch.

PowerPoint Terminology:
Slide: each screen in your show, or page in your presentation is called a slide. Design Template: contains formatting and color schemes that you can apply to any presentation to give it a custom look. AutoLayout: a preformatted slide that contains placeholders, which makes it easier to add objects to the slide. Master Slide: the slide that holds the formatted placeholders for the titles, main text, and any background items you want to appear on all slides in a presentation. If you make a change to the slide master, the change affects all slides in your presentation based on the master. Transition: A special effect used to introduce a slide during a slide show. For example, you can fade in from black or dissolve from one slide to another. Animation: To add a special visual or sound effect to text or an object on a slide. For example, you can have your text bullet points fly in from the left, one word at a time, or hear the sound of applause when a picture is uncovered. You can animate any number of objects on a slide, including sound and video.

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PowerPoint 2003 Exercise 1: You will create 5-6 slides about yourself using a Design
Template.  Start PowerPoint 2003 and create a new PowerPoint presentation by going to file new project.

Descriptions:  Blank Presentation: Create your own presentation from scratch. No design template will be included, but one can be easily added at any time. Design Template: Select a Design Template (a collection of settings and color schemes) that will be automatically applied to existing and new slides. Auto Content Wizard: Create a presentation based upon your purpose. Open an existing presentation: Use this to edit or view a presentation you have already created.

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Using Design Template: Design templates contain color schemes, slide and title masters with custom formatting, and styled fonts, all designed to create a particular look. When you apply a design template to your presentation, each slide you add has the same custom look. PowerPoint comes with a wide variety of professionally designed templates.  Select the From Design Template link.

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For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com  The next window will have three tabs from which to make selections. Make sure the Design Templates tab is selected.

 Choose any Design you wish to use.

Choose an Auto Slide Layout by clicking Format on the menu bar and clicking Slide Layout. This will bring up a side bar like the previous.

This screen shows the available AutoLayouts. Use the scroll bar to see more choices.  Choose the first Text Layout in the Auto Layout window.

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For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com The Normal View of the PowerPoint Screen is composed of three panes.

Slide Pane

Outline Pane

Notes Pane

PowerPoint has other views available in addition to the Normal view. These different views are available from the View menu and also from the view buttons in the lower left portion of the PowerPoint screen.

 To create your title slide, click in each text box (called a placeholder) and type the text for the title and subtitle for your presentation. Notice that the text also appears in the outline pane.  To add a second slide, click Insert on the Menu Bar and choose New Slide.  Choose Text and Title from the slide layouts.  Again click in each placeholder and add some text about yourself to the slide.

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For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com  Click Insert on the Menu Bar and choose New Slide to create your third slide.  Choose a Title, Text, and Content slide and click OK.  Add text as before.  To add clipart to your slide, double click in the clip art area of the slide. The Clip Gallery window will display. (The Clip art area is the picture of the person).

 Search for a category (i.e. Animals) to see those pictures. Click an available picture (i.e. Ladybugs) to choose it.  To add a fourth slide, click Insert on the Menu Bar and choose New Slide.  Scroll down to find the Media Clip and Text AutoLayout and select it.

 Add text in the usual manner.  Double click the Media Clip area of the slide. The Clip Gallery will open.  To add sound, search for sound in the search bar and then choose a sound.  Click a sound to select it

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 Click Automatically when asked how you want the sound to start playing. (The choice made here can be easily changed later using Custom Animations.)  Add a fifth slide, by clicking Insert on the Menu Bar and then choosing New Slide.  Again Scroll down to find the Media Clip and Text AutoLayout and select it.  To add video to a slide, search for video and select the video that you want to play.  Click a video to select it and  Click Automatically to have the clip play automatically.  Once again, click Insert on the Menu Bar and choose New Slide to create Slide 6.  Choose a Blank Slide and be creative.  Click Insert on the Menu Bar and look at the choices available. You can try adding text (use a text box), pictures, sound, video, AutoShapes, WordArt, anything you like. If you have questions, be sure to ask the instructor. Tip: To add text, click Insert on the Menu Bar, then choose-Text Box. Draw the box first and then type in the text. You may Format the text any way you'd like. In Slide Sorter view you can rearrange the slides by drag and drop.     Click View on the menu bar and choose Slide Sorter. Drag slide 4 to the space between slides 1 and 2. Click Undo to return them to the correct order. Click View, then Slide Show to see the results of your efforts. Click the mouse or use the Enter key to move through your slide show.

Editing and enhancing your slide show:
 Click Format on the Menu Bar, and then click Slide Design. A list of available designs will be displayed with a preview area showing the selected design. Click a design name to see a preview. For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com  Select Stream or any design that you like (scroll down to the entire list) and then click Apply. All your slides now have the new design, including a background, font formats and colors. Click Format again, then choose Background. (You can change the background fill color of one slide or apply a new color to all slides. Also, a variety of fill effects are available.)

Click the drop down color box, select More Colors and select Red. Click the Apply to All button. Yuk! Click the Undo button.

Adding Transitions to your Slide Show:
 Click SlideShow on the Menu Bar. Then choose Slide Transition. (Remember that "Transition" controls how your presentation advances from slide to slide.)  Select Box In for the Effect (scroll to the bottom of the list)  Select the Medium in the drop down box labeled Speed.  In the click  Automatically after … and type a 3 in for seconds, also uncheck On mouse click.  Select applause in the Sound drop down box.  Click the Apply to All Slides button.  Click the Slide Show button to check your changes.
(Note: You will not need to use the mouse or keyboard to advance your show because the transition from slide to slide was set to advance automatically after 3 seconds.)

Adding Animation: To have objects appear on a slide in a custom
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For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com manner (or to set a sound or video clip to play during your presentation), you will need to use Custom Animation to set them to play.
    You can set animation order for each object on each slide, or just specific ones. Animation can be initiated by a mouse click or automatically after a specified number of seconds. Animation order (the order in which objects appear or execute) can be customized. Try different settings to get a feel for how they work.

 To access Custom Animations, you must be in Slide View (click View and choose Normal).  Find the slide you wish to animate (#4 is a good choice).  Click Slide Show on the Menu Bar and then choose Custom Animation. In this screen shot, only one object on the slide is animated, Media 3. Note the checkboxes to animate each object. There are four Tabs on the lower part of the window: Timing, Effects, Chart Effects and Multimedia Settings.  To animate the Text on a slide, select the Text and click the Add Effect button.  This will bring up a drop down menu. Select Entrance and then Blinds. If the action did not play for you click the Play button at the bottom of the Custom Animation bar. You should now have a item within the list of animation effects on the Custom Animation bar.  Add another animation effect. Select the Title on the slide but this time make the entrance for the text be Fly In.  Move the Animation Effect for the Title to the top of the list by dragging the 2 animation effect to up to the top and click play.

 Use the drop down box the animation will start: Previous.  Double click on the options. Click the

labeled Start to determine when On Click, With Previous, After animation to see more advanced Effects tab to select additional

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For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com settings for how the object will enter the slide, adding sound, etc.  Use the Play button to check your settings Tip: Don’t make too many changes all at once. Use the Preview button as you go.  Click OK when all selections have been made.  Now click View, then Slide Show to see your enhancements.  Click File, and then Close. It is not necessary to save your slide show.

PowerPoint is a very powerful graphics software package. It has countless features and tremendous functionality. We are covering a tiny tip of a very large iceberg today. Additional information can be found in the on-line Help. A manual or user guide for PowerPoint is recommended; generally books by Que are very good. Please feel free to ask any questions you may have before going on to the next exercise.

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PowerPoint 2000 Exercise 2: In this exercise, you will create a slide presentation using the
AutoContent Wizard. (If you have another topic you’d rather work on, please feel free to do so.) The AutoContent Wizard offers sample presentations that you can use as a model. By replacing the suggested text and other content with your own, you can quickly create a professional looking presentation.  Click File, then New.  Choose Select the Auto Content Wizard choice in the new presentation bar on the right. The Auto Content Wizard will present a series of screens to help you create a presentation.

 Click Next. The next screen will show choices of many types of presentations. Take time to look through the list if you’d like. To follow along with the exercise, choose Brainstorming Session.

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 Click Next. Several presentation styles are available. For our exercise, we want to create an On-screen presentation. Make sure the correct radio button is selected.

 Click Next. The next screen will ask for your Presentation Title and Footer information.

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 Fill in the empty fields with text of your choosing, and then click Finish.  Experiment with any of the following: Change the text. Use a different Design Template. Change the background. Add some clipart, sound or video. Set some Transitions. Use Custom Animations.  Look at your presentation in Slide Sorter view.  View your slide show and enjoy the results.

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Description: All About Microsoft Office 2003 and 2007 . Learn Excel, PowerPoint and Word..