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					                               RATAN TATA LIBRARY                           Ph 27666463, 27667688
                      (DELHI UNIVERSITY LIBRARY SYSTEM)                    27667725/1671,1672
                           DELHI SCHOOLOF ECONOMICS
                                  University of Delhi
                                    Delhi-110007

No. DSE/RTL: Book Lift (Drum Waiter) and CCTV /2011             Dated:

                        NOTICE INVITING TENDER
Sealed Tenders are invited from eligible, reputed Original Manufacturers/ Authorized
Distributors or Retailers for supply and installation of Book Lift (Drum Waiter) and CCTV in the
Ratan Tata Library at the Delhi School of Economics, University of Delhi, the details of which
are available in the detailed tender document.
       The tender document along with terms & conditions and specifications can be obtained
from the Office of the Director, Delhi School of Economics, University of Delhi, Delhi -110007
on payment of tender fee of Rs. 500/- for each item/ job separately i.e., Rs. 500/- tender fee for
Book Lift and Rs. 500/- tender fee for CCTV, through a demand draft in favour of the Registrar,
University of Delhi on all working days between 11:00 a.m. to 4:00 p.m. beginning 14.01.2011.
       The tender document is also available on the University of Delhi website www.du.ac.in.
This can be downloaded by the vendors. The cost of the tender document in this case can be
deposited through a DD in favour of the Registrar, University of Delhi.
       Completed tender along with all the documents must reach the Office of the Director,
Delhi School of Economics, University of Delhi, Delhi- 110007, on or before 4.00 p. m. on
03.02.2011.
       Tender documents are non-transferable and tender should invariably be submitted on
company’s letter head duly signed by the competent signatory. Tenders are liable to be rejected,
if any of the conditions contained in the tender documents are not complied with.
Amendments/Corrigendum, if any, shall appear only in the website of the University.
       Incomplete or conditional tenders submitted after the due date would be summarily
rejected. Director, Delhi School of Economics, University of Delhi reserves the right to
reject/cancel any or all tenders without assigning any reason thereof.




                                                             Director, Delhi School of Economics



                                                 1
                         RATAN TATA LIBRARY          Ph 27666463, 27667688
                (DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
                     DELHI SCHOOLOF ECONOMICS
                            University of Delhi
                              Delhi-110007


Delhi School of Economics
University of Delhi,
Delhi – 110007
Phone - + 91 11 2766 7540,
          2766 7688, 2766 6463
Email: partha@econdse.org
       drlokeshsharma@hotmail.com




Tender No. __________

Tender for supplying and installation of Book Lift (Drum Waiter) and
CCTV in the Ratan Tata Library at the Delhi School of Economics,
University of Delhi, Delhi-110007.




                                    2
                               RATAN TATA LIBRARY                          Ph 27666463, 27667688
                      (DELHI UNIVERSITY LIBRARY SYSTEM)                   27667725/1671,1672
                           DELHI SCHOOLOF ECONOMICS
                                  University of Delhi
                                    Delhi-110007



TENDER NOTICE NO. ___________

Sealed Bids valid for a minimum period of 120 days last date of submission (i.e., 10.02.2011) are
invited from eligible, reputed Original Equipment Manufacturers (OEMs) or Authorized
Distributor/Retailers on behalf of Delhi School of Economics for supplying and installation of
Book Lift (Drum Waiter) and CCTV in the Ratan Tata Library at the Delhi School of
Economics, University of Delhi.

Scope of Work

Supply and installation of Book Lift (Drum Waiter) and CCTV.

Earnest Money Deposit (EMD)

Book Lift (Drum Waiter)- Rs. 50,000/- only (Rs. Fifty thousands only)
CCTV – Rs. 50,000/- only (Rs. Fifty thousands only)

Bid Details
Sale of tender document commences from 14.01.2011.
Last Date and Time for submission of tender is 03.02.2011 by 4:00 p.m.
(Technical & Commercial )

Cost of the Tender Document for each item/job is Rs. 500/- (Rupees Five hundred only)
payable separately through a demand draft in favour of the Registrar, University of Delhi

Interested parties may view and download the tender document containing the detailed terms &
conditions from the website http://www.du.ac.in Hard copy of tender Document may be obtained
from the office of Director, Delhi School of Economics on all working days between 11:00 a.m.
to 4:00 p. m. The sale of tender document shall remain open till 1.00 p.m. on 03.02.2011.




                                               3
                                RATAN TATA LIBRARY                            Ph 27666463, 27667688
                       (DELHI UNIVERSITY LIBRARY SYSTEM)                     27667725/1671,1672
                            DELHI SCHOOLOF ECONOMICS
                                   University of Delhi
                                     Delhi-110007




Special conditions of the Tender

1. Mere compliance with the dimensional parameters mentioned at Appendix would not qualify
the tenderer/ manufacturer / vendor/ distributor in the technical bid. Warranty, durability, design
and aesthetics would be an important criteria.

2. The Vendor is required to physically inspect the site to have a clear idea of the space where
Book Lift (Drum Waiter) and CCTV have to be installed on any working day between 9.30 a.
m. to 4.30 p. m.

4. The Book Lift is to be installed for carrying books and bound volumes of periodicals in six
storied book stack halls, including basement with each hall height of app. 8.6’ (eight feet and six
inches). Similarly, CCTV is to be installed for covering all reading halls (05), stack halls (08),
hall for staff (01), reception hall (01) and stair cases (03) Therefore, separate tenders have to be
submitted for both, if any tenderer/ manufacturer / vendor/ distributor wishes to apply for the
both.

5. A tenderer / manufacturer / vendor/ distributor may quote for more than one model in the same
category.

6. The tenderer/ manufacturer / vendor/ distributor would be required to supply the requisite
number of Book Lift (Drum Waiter) and CCTV within (04) four weeks from the date of
placement of the purchase order by the University. Supply of Book Lift (Drum Waiter) and
CCTV would include installation of all nature, i.e., civil, mechanical and electrical. Book Lift is
to be installed by dismantling and shifting the already non functional book lift, and therefore,
additional rates, if any, have to be quoted for dismantling, shifting and reinstallation.


7. Cost of the Book Lift (Drum Waiter) and CCTV should include all taxes and all statutory
levies with a proper break up for the same. The rate should include loading, transport, unloading
and installation of the tender items at site.

8. The offer should be valid for 4 months from the last date of submission of the bid.




                                                 4
                               RATAN TATA LIBRARY                            Ph 27666463, 27667688
                      (DELHI UNIVERSITY LIBRARY SYSTEM)                     27667725/1671,1672
                           DELHI SCHOOLOF ECONOMICS
                                  University of Delhi
                                    Delhi-110007
                         Terms and Conditions of the Tender
   1. Eligibility Criteria

The tenderer/ manufacturer/ vendor/ distributor should satisfy the following eligibility criteria:
1. The tenderer/ manufacturer/ vendor should be the original manufacturer, authorized distributor
or dealer of the O. E. M. (original equipment manufacturer).
2. The vendor should have proven ability of supply of furniture items to reputed organizations
including Government Departments in large quantities and should have satisfactorily executed at
least one work order of value equal to or in excess of the quoted value during the preceding 12
months. Copies of purchase order should be submitted as proof.
3. The tenderer/ vendor/ distributor/ dealer should produce memorandum of understanding with
original equipment manufactures.
4. The tenderer/ manufacturer/ vendor should have ISO 9001-2000 & ISO 14001 certification.
5. The tenderer/ manufacturer/ vendor should have in- house design & development capability to
take care of any modification requirement in their product to suit the needs of DU.
6. The tenderer/ manufacturer/ vendor should have sound financial standing. Audited balance
sheet/ P & L account of last three financial years should be provided as proof.

2. Two Bid System Tender

For each Category (Book Lift (Drum Waiter) and CCTV) separate set of Technical and
Commercial Bids should be submitted. Technical Bids should be duly sealed and superscribed
‘Tender for supply and installation of Book Lift (Drum Waiter) and CCTV in the Ratan Tata
Library at the Delhi School of Economics, University of Delhi, Delhi-110007
Similarly, Commercial bids should be duly sealed and superscribed ‘Tender for supply and
installation of Book Lift (Drum Waiter) and CCTV in the Ratan Tata Library at the Delhi School
of Economics, University of Delhi, Delhi-110007.
Soft copy of Technical Bid document (in a CD and without any price/commercial details) should
also be submitted in the technical bid cover.
The tender not submitted in the prescribed formats or incomplete in detail is liable for rejection.
The Delhi School of Economics is not responsible for non-receipt of tender within the specified
date and time due to any reasons, including postal holidays or delays.

ENVELOPE I (Technical Offer):

The Technical Offer should be complete in all respects and contain all information asked for,
except prices. Technical offer should mention that one (01) Year Warranty Period is included in
the Commercial Offer for Book Lift (Drum Waiter) and CCTV, without referring to any
commercial detail. The suggested format for submission of Technical Offer is as follows:

a) Index
b) Covering letter as per Annexure I
c) EMD in the form of Valid Bank Guarantee as per Annexure II
d) Manufacturer’s Authorization Certificate (if applicable) as per Annexure III
e) The Company profile as per Annexure IV and IVA

                                                5
                               RATAN TATA LIBRARY                           Ph 27666463, 27667688
                      (DELHI UNIVERSITY LIBRARY SYSTEM)                    27667725/1671,1672
                           DELHI SCHOOLOF ECONOMICS
                                  University of Delhi
                                    Delhi-110007

f) Details of 3 major projects as per Annexure V ()
g) Vendor’s Financial Details (P&L/audited balance sheets etc.) and other supporting documents,
as asked in the tender document.
h) Warranty compliance statement in Annexure VI (Book Lift (Drum Waiter) and CCTV).
i) Technical Offer with Specifications as given in Appendix I -III complete with all the details
filled in.
This should not contain any commercial information, viz., price etc.

ENVELOPE II (Commercial Offer):

a) The Commercial Offer (C.O.) should give all relevant price information related to items
mentioned in Appendix I -III complete with all the details - The Bid Form must be filled in
completely, without any errors, erasures or alterations.
The Commercial Offer must not contradict the Technical Offer in any way.

3. Offer validity Period

The offer should hold good for a period of 120 days from the last date of the submission of the
tender. Any offer falling short of the validity period is liable for rejection.

4. Documentation

The vendor shall furnish, as part of its tender offer, documents establishing the vendor's
eligibility to participate in the tender and its qualifications to perform the Contract. The
documentary evidence of the vendor's qualifications to perform the Contract shall establish to
Delhi School of Economics satisfaction that the vendor is eligible as per the criteria outlined in
the Eligibility Criteria at Clause 1.1

5. Award Criteria

This common tender has been issued purely for the convenience of the Delhi School of
Economics, University of Delhi. However, cost of Book Lift (Drum Waiter) and CCTV will be
evaluated and the contract for these two (Book Lift (Drum Waiter) and CCTV) can be split
between two or more vendors.

6. Evaluation of Technical Bid


The eligibility of vendors and their technical bid will be evaluated on the basis of documents
submitted by the vendors. Vendors whose bids satisfy the eligibility and technical requirements
mentioned in the tender document will be shortlisted.
Thereafter, the commercial bids will be opened. The Award Criteria as mentioned in Clause 1.2
of the Terms and Conditions will then apply.


                                                6
                                RATAN TATA LIBRARY                           Ph 27666463, 27667688
                       (DELHI UNIVERSITY LIBRARY SYSTEM)                    27667725/1671,1672
                            DELHI SCHOOLOF ECONOMICS
                                   University of Delhi
                                     Delhi-110007

7. Technical Inspection and Performance Evaluation

Delhi School of Economics reserves the right to carry out technical inspection and performance
evaluation of Book Lift (Drum Waiter) and CCTV offered.

8. Nontransferable Tender

This tender document is not transferable. Only the vendor who has purchased this tender is
entitled to quote. Any change in the constitution of the firm, etc. shall be notified forthwith by
the contractor in writing to the tendering authority and such change shall not relieve any former
member of the firm, etc., from any liability under the contract. No new partner / partners shall be
accepted in the firm by the contractor in respect of the contract unless he / they agree to abide by
all its terms and conditions, and deposit(s) with the tendering authority a written agreement to
this effect along with the “Partnership deed”. The contractor’s receipt for acknowledgement or
that of any partners subsequently accepted as above, shall bind all of them and will be sufficient
for discharge of all obligations under this contract.

9. Earnest Money Deposit

Vendor must submit Earnest Money Deposit (EMD) in the form of Bank Guarantee in favour of
the Registrar, University of Delhi.
The EMD amounts are as follows:
Book Lift (Drum Waiter)- Rs. 50,000/- only (Rs. Fifty thousands only)
CCTV – Rs. 50,000/- only (Rs. Fifty thousands only)

Non submission of EMD will lead to rejection of the bid. The irrevocable Bank Guarantee drawn
on a scheduled Bank shall be in the form acceptable to the University of Delhi as per Annexure-
II.
The EMD shall remain valid up to 03.06.2011. The EMD of unsuccessful bidders will be
returned to them within a month of selection of vendors. The successful bid, if withdrawn, will
lead to forfeiture of the EMD and debarment for future bidding in University of Delhi and its
affiliated colleges/institutions.

10. Manufacturer’s Authorization Certificate
Vendors, other than sole agents in India of the manufacturers, must submit a letter of authority
from their manufacturers that they have been authorized to quote on behalf of the manufacturer.


11. Costs

The offer should include the following:
a) Cost of the items.
b) Taxes & statutory levies
c) Charges for onsite installations (should be clearly mentioned separately).

                                                 7
                               RATAN TATA LIBRARY                           Ph 27666463, 27667688
                      (DELHI UNIVERSITY LIBRARY SYSTEM)                    27667725/1671,1672
                           DELHI SCHOOLOF ECONOMICS
                                  University of Delhi
                                    Delhi-110007


d) Three years onsite comprehensive warranty covering all parts & labour. This period will start
from the date of installation and successful acceptance of all the items by the Delhi School of
Economics.
e) Special discounts/rebates, wherever applicable, keeping in view that the supplies are
being made to an educational institution, may please be indicated.
f) The Delhi School of Economics shall not provide any concessional certificate for exemption of
sale tax or any other incidents of tax.

12. Erasures or Alterations

The offers containing unauthenticated erasures or alterations will not be considered. There
should be no unauthenticated handwritten material, corrections or alterations in the offer.
Technical details must be completely filled up. Correct technical information of the product
being offered must be filled in. Delhi School of Economics may treat offers not adhering to these
guidelines as unacceptable.

13. Modification and Withdrawal of Offers

The vendor may modify or withdraw its offer after its submission, provided that written notice of
the Modification or withdrawal is received by Delhi School of Economics prior to the closing
date and time prescribed for submission of offers. No offer can be modified by the vendor,
subsequent to the closing date and time for submission of offers. In the event of withdrawal of
the offer by successful bidders, the EMD will not be returned by the Delhi School of Economics
(EMD submitted in the form of Bank guarantee will be encashed).

14. Preliminary Scrutiny

Delhi School of Economics will scrutinize the offers to determine whether they are complete,
whether any errors have been made in the offer, whether required technical documentation has
been furnished, whether the documents have been properly signed, and whether items are quoted
as per the schedule. The Delhi School of Economics may, at its discretion, waive any minor
nonconformity or any minor irregularity in an offer. This shall be binding on all vendors and
Delhi School of Economics reserves the right for such waivers.


15. Clarification of Offers

To assist in the scrutiny, evaluation and comparison of offers, Delhi School of Economics may,
at its discretion, ask some or all vendors for clarification of their offer. The request for such
clarifications and the response will necessarily be in writing. If deemed necessary, the vendor is
required to give presentation on the items offered.



                                                8
                                RATAN TATA LIBRARY                             Ph 27666463, 27667688
                       (DELHI UNIVERSITY LIBRARY SYSTEM)                      27667725/1671,1672
                            DELHI SCHOOLOF ECONOMICS
                                   University of Delhi
                                     Delhi-110007

16. Verification

The Delhi School of Economics reserves the right to verify any or all statements made by the
vendor in the tender document and to inspect the vendor’s facilities, if necessary, to establish to
its satisfaction about the vendor’s capacity to perform the job.

17. Pre-dispatch Inspection

Delhi School of Economics, if deemed fit, will inspect any or all of the items at vendor’s
manufacturing site before shipment to verify that the items shipped to Delhi School of
Economics are as per the technical specification specified in the purchase agreement.

18. No Commitment to Accept Lowest or Any Tender

Delhi School of Economics shall be under no obligation to accept the lowest or any other offer
received in response to this tender notice and shall be entitled to reject any or all offers including
those received late or incomplete offers without assigning any reason whatsoever. Delhi School
of Economics reserves the right to make any changes in the terms and conditions of purchase.
Delhi School of Economics will not be obliged to meet and have discussions with any vendor,
and or entertain any representations.

19. Short listing of Vendors

Delhi School of Economics will create a shortlist of technically qualifying vendors and the
commercial offers of only these vendors will be opened. After opening Commercial Offers of the
short listed Tenders, if there is a discrepancy between words and figures, the amount indicated in
words will prevail.

20. Delivery & Installation Period

Delhi School of Economics would like to have the following time schedule for completion of the
activities from the date of placement of orders.
i. Delivery: Four (4) weeks
ii. Installation and operationalisation: Two (2) weeks from the date of delivery.
iii. The tenderer shall be responsible for proper packing so as to avoid damage under normal
conditions of transport by sea, rail and road or air and delivery of the material in good condition
to the consignee at destination. In the event of any loss, damage, breakage or any shortage the
tenderer shall be liable to make good such loss and shortage found at the checking / inspection of
the material by the consignee. No extra cost on such account shall be admissible.
iv. Time will be the essence of the contract.




                                                  9
                               RATAN TATA LIBRARY                           Ph 27666463, 27667688
                      (DELHI UNIVERSITY LIBRARY SYSTEM)                    27667725/1671,1672
                           DELHI SCHOOLOF ECONOMICS
                                  University of Delhi
                                    Delhi-110007

21. Security Deposit (Performance Bank Guarantee)

The selected vendors shall furnish in favour of Registrar University of Delhi a Performance
Guarantee of 10% of the order in the form of Bank Guarantee issued by a Scheduled Bank whose
validity will be up to the completion of the warranty period.

22. Payment Terms

No advance payment shall be made under any circumstances. Payment will be made to the
vendor within 45 days of installation of the Book Lift (Drum Waiter) and CCTV.

23. Completeness of the contract

The contract will be deemed as incomplete if any component of the Book Lift (Drum Waiter)
and CCTV, or any documentation / media relating thereto is not delivered, or is delivered but not
installed and / or not operational or not acceptable to the Indenter. In such an event, the supply
and installation will be termed as incomplete and it will not be accepted and the Warranty period
will not commence. The Warranty period will commence only on acceptance of items by the
Indenter.

24. Warranty

One year onsite comprehensive warranty (including free of cost replacements) covering all parts
& labour from the date of acceptance of the systems by Delhi School of Economics, will be
provided by the Vendor. During the above warranty period, the Vendor will provide
comprehensive maintenance of the items supplied by them.

25. Liquidated Damages for delayed supply

If the vendor fails to deliver any or all of the items or does not perform the services within the
Time period(s) specified in the Contract, Delhi School of Economics shall, without prejudice to
its other remedies under the Contract, deduct from the Contract price, as liquidated damages, a
sum equivalent to 1.0 percent of the price of the undelivered items for each week or part there of
during which the delivery of such items may be delayed subject to a maximum limit of 10
percent of the stipulated price of the items so undelivered. Such penalty will be deducted from
the bills of the firm or from the Security Deposit of the vendor.


26. Order Cancellation

Delhi School of Economics also reserves the right to cancel the order in the event of one or
more of the following circumstances:
a) Delay in delivery and installation beyond a period of 10 weeks from the date of issue of
purchase order.
b) Serious discrepancy in items noticed during the pre dispatch inspection.
                                                10
                               RATAN TATA LIBRARY                            Ph 27666463, 27667688
                      (DELHI UNIVERSITY LIBRARY SYSTEM)                     27667725/1671,1672
                           DELHI SCHOOLOF ECONOMICS
                                  University of Delhi
                                    Delhi-110007


c) Breach by the tenderer of any of the terms and conditions of the tender.
d) Any action by the vendor which is in breach of law or accepted practices in commercial
 transactions.
e) If the Vendor goes into liquidation.
In addition to the cancellation of purchase order, Director, Delhi School of Economics reserves
the right to forfeit the Performance guarantee @ 5% of the billing cost of Book Lift (Drum
Waiter) and CCTV submitted in favour of the Registrar University of Delhi by the vendor.

27. Indemnity

The vendor should furnish a photocopy of the Agreement with their Principals in respect of Book
Lift (Drum Waiter) and CCTV offered. Further, the vendor shall indemnify Delhi School of
Economics and keep indemnified against any loss or damage that the Delhi School of Economics
may sustain on account of any violation of patents, trademark etc., by the vendor in respect of the
products supplied.

28. Guarantees

The vendor must guarantee that the items conform to the highest quality and standards.
Consistency must be maintained for the entire lot of the Book Lift (Drum Waiter) and CCTV
offered. All the required quantity of an item in schedule of requirement must be of the same
brand and same model number. The Vendor should not substitute any internal components or
subsystems of Book Lift (Drum Waiter) and CCTV by similar items from a different
manufacturer.

29. Replacement of the faulty item

Any item, displaying chronic design or manufacturing defects or Quality Control problem will be
totally replaced by the Vendor at his cost and risk within 30 days, from the date of written
complaint by the Delhi School of Economics, to the vendor.

30. Repeat Order
A. Quantities given in the tender are approximate and can vary to an extent of +/- 25% on
either side
B.    Repeat orders may also be placed on the rates and conditions given in the tender provided
that the period is not more than 6 months from the date of the purchase order.

31. Publicity

Any publicity by the vendor in which the name of Delhi School of Economics is to be used
should be done only with the explicit written permission of Delhi School of Economics
                                                11
                                RATAN TATA LIBRARY                        Ph 27666463, 27667688
                       (DELHI UNIVERSITY LIBRARY SYSTEM)                 27667725/1671,1672
                            DELHI SCHOOLOF ECONOMICS
                                   University of Delhi
                                     Delhi-110007

32. Resolution of Disputes

Delhi School of Economics and the vendor shall make every effort to resolve amicably, by direct
informal negotiation, any disagreement or dispute arising between them under or in connection
with the contract. If after thirty days from the commencement of such informal negotiations,
Delhi School of Economics and the Vendor are unable to resolve amicably a contract dispute;
either party may require that the dispute be referred for resolution by formal arbitration. The
Director, Delhi School of Economics, shall appoint a Sole Arbitrator to settle the dispute whose
decision shall be final and binding on both the parties.

33. Jurisdiction

The jurisdiction of the courts shall be Delhi.

34. Income Tax will be deducted at source as per rules.




                                                 12
                                  RATAN TATA LIBRARY                          Ph 27666463, 27667688
                         (DELHI UNIVERSITY LIBRARY SYSTEM)                   27667725/1671,1672
                              DELHI SCHOOLOF ECONOMICS
                                     University of Delhi
                                       Delhi-110007

Annexure I
(Letter to the Delhi School of Economics on the vendor’s letterhead)
The Director
Delhi School of Economics
University of Delhi
Delhi-110007

Dear Sir,

Subject: Your tender for Supplying and installation of Book Lift (Drum Waiter) and CCTV in
the Ratan Tata Library at the Delhi School of Economics, University of Delhi, Delhi-110007

With reference to the above tender, having examined and understood, the terms and conditions
forming part of the tender, we hereby enclose our offer for the supply of the following items as
detailed in your above referred tender.

Item No. Item Description Make & Model

We further confirm that the offer is in conformity with the terms and conditions as Mentioned in
your above referred tender. We also understand that the Delhi School of Economics is not bound
to accept the offer either in part or in full and that the Delhi School of Economics has the right to
reject the offer in full or in part without assigning any reasons whatsoever.

We enclose Earnest Money Deposit for _____________________ in the name of Registrar
University of Delhi issued by ____________ Bank,____________ Branch, and payable at Delhi.




                                                                                  Yours faithfully,
                                                                             Authorized Signatories
                                                                             (Name & Designation)
                                                                                   (Company Seal)
                                                                              Date:
                                                                              Place:




                                                    13
                              RATAN TATA LIBRARY                          Ph 27666463, 27667688
                     (DELHI UNIVERSITY LIBRARY SYSTEM)                   27667725/1671,1672
                          DELHI SCHOOLOF ECONOMICS
                                 University of Delhi
                                   Delhi-110007
               Annexure II
Earnest Money Deposit Bank Guarantee
The Director,
Delhi School of Economics
University of Delhi
Delhi-110007

Dear Sir,

Subject: Supplying and installation of Book Lift (Drum Waiter) and CCTV in the Ratan
Tata Library at the Delhi School of Economics. University of Delhi, Delhi-110007
Whereas the Delhi School of Economics located at Delhi has invited tenders for the supply and
installation of Book Lift (Drum Waiter) and CCTV on the terms and conditions mentioned in the
tender document.
1. It is one of the terms of invitation of tenders that the tenderer shall furnish a
Bank Guarantee for a sum of Rs. ____________/ (Rupees ______________________
only) as Earnest Money Deposit.
2. M/s_________________________________________, (hereinafter called as
Tenderer), intend to submit their tender for the said work and have requested us to furnish
guarantee to Registrar University of Delhi in respect of the said sum of Rs. ____________/
(Rupees ______________________ only).
NOW THIS GUARANTEE WITNESSETH
1. We __________________ (NAME OF THE BANK) do hereby agree with and
Undertake to University of Delhi, their Successors, Assigns that in the event of the
Delhi School of Economics coming to the conclusion that the Tenderer have not performed
their obligations under the said conditions of the tender or have committed a breach thereof,
which conclusion shall be binding on us as well as the said Tenderer, we shall on demand by the
Delhi School of Economics, pay without demur to the Registrar University of Delhi, a sum of
Rs. ____________ /(Rupees ______________________ only) or any lower amount that may be
demanded by the Delhi School of Economics. Our guarantee shall be treated as equivalent to the
Earnest Monet Deposit for the due performance of the obligations of the Tenderer under the said
Conditions, provided, however, that our liability against such sum shall not exceed the sum of
Rs. ____________ /(Rupees ______________________ only).
2. We also agree to undertake to and confirm that the sum not exceeding Rs. ____________
/(Rupees ______________________ only) as aforesaid shall be paid by us without any
demur or protest, merely on demand from the Delhi School of Economics on receipt of a notice
in writing stating the amount is due to them and we shall not ask for any further proof or
evidence and the notice from the Delhi School of Economics shall be conclusive and binding on
us and shall not be questioned by us in any respect or manner whatsoever. We undertake to pay
the amount claimed by the Delhi School of Economics within a period of one week from the date
of receipt of the notice as aforesaid.




                                              14
                               RATAN TATA LIBRARY                          Ph 27666463, 27667688
                      (DELHI UNIVERSITY LIBRARY SYSTEM)                   27667725/1671,1672
                           DELHI SCHOOLOF ECONOMICS
                                  University of Delhi
                                    Delhi-110007

3. We confirm that our obligation to the Delhi School of Economics under this guarantee shall be
independent of the agreement or agreements or other understandings between the Delhi School
of Economics and the Tenderer. This guarantee shall not be revoked by us without prior consent
in writing of the Delhi School of Economics.
We hereby further agree that
a) Any forbearance or commission on the part of the Delhi School of Economics in enforcing
the conditions of the said agreement or in compliance with any of the terms and conditions
stipulated in the said tender and/or hereunder or granting of any time or showing of any
indulgence by the Delhi School of Economics to the Tenderer or any other matter in connection
therewith shall not discharge us in any way our obligation under this guarantee. This guarantee
shall be discharged only after the performance by the Tenderers of their obligations and in the
event of their failure to do so, by payment by us of the sum not exceeding Rs. ____________
/(Rupees ______________________ only).
b) Our liability under these presents shall not exceed the sum of Rs. ____________
/(Rupees ______________________ only).
c) Our liability under this agreement shall not be affected by any infirmity or irregularity
on the part of our said constituents in tendering for the said work or their obligations
there under or by dissolution or change in the constitution of our said constituents.
d) This guarantee shall remain in force up to 03.06.2011 provided that if so desired by
the Delhi School of Economics, this guarantee shall be renewed for a further period as may
be indicated by them on the same terms and conditions as contained herein.
e) Our liability under this presents will terminate unless these presents are renewed as
provided hereinabove on the 03.06.2011 or on the day when our said constituents
comply with their obligations, as to which a certificate in writing by the Delhi School of
Economics alone is the conclusive proof whichever date is later. Unless a claim or suit or
action is filed against us within six months from that date or any extended period, all the
rights of the Delhi School of Economics against us under this guarantee shall be forfeited and we
shall be released and discharged from all our obligations and liabilities hereunder.


Yours faithfully,
For and on behalf of __.................__ Bank.
Authorised official.
Date:
Place:
(NB: This guarantee will require stamp duty as applicable and shall be signed by the official
whose signature and authority shall be verified).




                                               15
                                RATAN TATA LIBRARY                           Ph 27666463, 27667688
                       (DELHI UNIVERSITY LIBRARY SYSTEM)                    27667725/1671,1672
                            DELHI SCHOOLOF ECONOMICS
                                   University of Delhi
                                     Delhi-110007

Annexure III
Manufacturer’s Authorization Form (MAF)
No. ___________ Dated______________
The Director
Delhi School of Economics
University of Delhi
Delhi-110007

Dear Sir,

Tender Reference _____________________
We ______________________________________ who are established and reputable
manufacturers of _____________________ having factories at ______________ and
____________ do hereby authorize M/s ____________________________________
(Name and address of Agent/Dealer) to offer their Tender, negotiate and conclude the
contract with you against the above invitation for tender offer.
We hereby extend our full guarantee and warranty as per terms and conditions of the
tender and the contract for the equipment and services offered against this invitation for
tender offer by the above firm.


Yours faithfully,
Authorized Signatories
(Name & Designation)
Date:
for and on behalf of M/s___________________________
(Name of manufacturer)
(Company Seal)
Note: This letter of authority should be on the letterhead of the manufacturing concern and
should be signed by a competent person of the manufacturer.




                                                16
                               RATAN TATA LIBRARY                          Ph 27666463, 27667688
                      (DELHI UNIVERSITY LIBRARY SYSTEM)                   27667725/1671,1672
                           DELHI SCHOOLOF ECONOMICS
                                  University of Delhi
                                    Delhi-110007


Annexure IV
Company Profile
Details filled in this form must be accompanied by sufficient documentary evidence, in order to
verify the correctness of the information.
S. No. Item Details
1 Name of Company
2 Mailing Address
3 Telephone and Fax numbers
4 Date of registration of the Company
5 Year of commencement of Business
6 Name and designation of the person
authorized to make commitments to
the Delhi School of Economics
7 Contact details of the person
authorized to make commitments to
the Delhi School of Economics
8 Turnover of the company
(not of group)
2007-2008
2008-2009
2009-2010
9 Profit of the company
(not of group)
2007-2008
2008-2009
2009-2010
10 Sales Tax Number
11 Income Tax Number
12 Whether manufacturer or authorized dealers


(Signature)
(Name & Designation)
(Company Seal)
Date:
Place:




                                               17
                              RATAN TATA LIBRARY                        Ph 27666463, 27667688
                     (DELHI UNIVERSITY LIBRARY SYSTEM)                 27667725/1671,1672
                          DELHI SCHOOLOF ECONOMICS
                                 University of Delhi
                                   Delhi-110007


Annexure IV A
Certificate from the vendor stating that the company has not
been blacklisted by any government organisation
To
The Director
Delhi School of Economics
University of Delhi
Delhi-110007

This is certified that M/s__________________________________ have not been
blacklisted by any Government Organization before submission of this tender document.


Yours faithfully,
(Signature)
(Name & Designation)
(Company Seal)
Date:
Place:
For and on behalf of M/s ____________________________________




                                             18
                                RATAN TATA LIBRARY          Ph 27666463, 27667688
                       (DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
                            DELHI SCHOOLOF ECONOMICS
                                   University of Delhi
                                     Delhi-110007


Annexure V
Details of 3 projects executed for the item quoted
S.No. Name of Client /Project
Summary
Clients Contact
Details
(Including
name,
email, phone
and
fax no. and
address)
Remarks
1.
2.
3.




(Signature)
(Name & Designation)
(Company Seal)
Date: Place:




                                         19
                                     RATAN TATA LIBRARY                    Ph 27666463, 27667688
                            (DELHI UNIVERSITY LIBRARY SYSTEM)             27667725/1671,1672
                                 DELHI SCHOOLOF ECONOMICS
                                        University of Delhi
                                          Delhi-110007


Annexure VI
Warranty Compliance Statement (Book Lift (Drum Waiter) and CCTV)
The Director
Delhi School of Economics
University of Delhi
Delhi-110007

Dear Sir,

Subject: Supplying and installation of Book Lift (Drum Waiter) and CCTV in the Ratan
Tata Library at the Delhi School of Economics. University of Delhi, Delhi-110007

This bears reference to our Tender Ref. _______________ Dated ____________.
1. We agree to provide the Warranty as mentioned in Clause 24 of the Terms and Conditions of
the Tender.
2. We warrant that everything to be supplied by us shall be brand new, free from all defects and
faults in material, workmanship and manufacture and shall be of the highest grade and quality
and consistent with the established standards for materials specification, drawings or samples if
any, and shall operate properly. We shall be fully responsible for its efficient operation.
3. Further, during the downtime, we shall provide at our cost, necessary replacement so as to
keep the items working.



Yours faithfully
(Signature)
(Name & Designation)
(Company Seal)
Date:
Place:




                                               20
                             RATAN TATA LIBRARY                     Ph 27666463, 27667688
                    (DELHI UNIVERSITY LIBRARY SYSTEM)              27667725/1671,1672
                         DELHI SCHOOLOF ECONOMICS
                                University of Delhi
                                  Delhi-110007


                                      Quantity

(I) Book Lift (Drum Waiter)   One                      (Appendix 1)

(II) CCTV                     One with app. 50 Cameras (Appendix II)




                                    (APPENDIX I)
            TECHNICAL SPECIFICATIONS OF Book Lift (Drum Waiter)




                                          21
         RATAN TATA LIBRARY          Ph 27666463, 27667688
(DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
     DELHI SCHOOLOF ECONOMICS
            University of Delhi
              Delhi-110007




                22
         RATAN TATA LIBRARY          Ph 27666463, 27667688
(DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
     DELHI SCHOOLOF ECONOMICS
            University of Delhi
              Delhi-110007




                23
         RATAN TATA LIBRARY          Ph 27666463, 27667688
(DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
     DELHI SCHOOLOF ECONOMICS
            University of Delhi
              Delhi-110007




                24
         RATAN TATA LIBRARY          Ph 27666463, 27667688
(DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
     DELHI SCHOOLOF ECONOMICS
            University of Delhi
              Delhi-110007




                25
         RATAN TATA LIBRARY          Ph 27666463, 27667688
(DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
     DELHI SCHOOLOF ECONOMICS
            University of Delhi
              Delhi-110007




                26
         RATAN TATA LIBRARY          Ph 27666463, 27667688
(DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
     DELHI SCHOOLOF ECONOMICS
            University of Delhi
              Delhi-110007




                27
         RATAN TATA LIBRARY          Ph 27666463, 27667688
(DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
     DELHI SCHOOLOF ECONOMICS
            University of Delhi
              Delhi-110007




                28
         RATAN TATA LIBRARY          Ph 27666463, 27667688
(DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
     DELHI SCHOOLOF ECONOMICS
            University of Delhi
              Delhi-110007




                29
         RATAN TATA LIBRARY          Ph 27666463, 27667688
(DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
     DELHI SCHOOLOF ECONOMICS
            University of Delhi
              Delhi-110007




                30
             RATAN TATA LIBRARY          Ph 27666463, 27667688
    (DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
         DELHI SCHOOLOF ECONOMICS
                University of Delhi
                  Delhi-110007


(APPENDIX II)
          Specifications for CCTV




                    31
         RATAN TATA LIBRARY          Ph 27666463, 27667688
(DELHI UNIVERSITY LIBRARY SYSTEM)   27667725/1671,1672
     DELHI SCHOOLOF ECONOMICS
            University of Delhi
              Delhi-110007




                32

				
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