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					THE PAST
                    Completed Issues
   Interactive entity general information
   Interactive entity status
   Interactive entity name reservations
   Electronic Name Reservation - Transfer fee waived.
   Post all conference materials on the “foragentsonly” website.
   “How to” – Troubleshooting Guide
   Detailed Division Contact List
   Clean up agent list on the Division website
   Franchise tax training for agents
   Interactive XML tax recalculation
   535 Screen
   Payfa – tax assessed not yet due
   New DCIS manual
   Block regular good standing on a foreign corporation
   Updated UCC copy requests
   New 655 screen
   Plain copies under one transaction
                      Interactive Entity Information
                Information Center calls
                 decreased by 39.65%
                                                    Phone Calls

                                                             2003        2004

                      20000                                       May     June     July
                      18000                                                                    Aug    Sept
                      16000         Jan
    Number of Calls




                                                  March
                      14000                 Feb
                                                          April    May     June
                      12000                                                             July    Aug    Sept
                      10000
                       8000
                       6000
                       4000
                       2000
                          0
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                                                                  Month


                Personnel is processing
                 work 1 hour a day 3 days
                 a week.
                Customer Service
                 improvement
    Completed Issues (Continued)
   Electronic Name Reservation - Transfer fee waived
     –   If your client has reserved a name of any kind through the internet and the filing is submitted by the agent, we will waive the
         transfer or cancellation fee of the reservation if you submit their electronic confirmation of the reservation with the filing.
   Post all conference materials on the “foragentsonly” website
     –   Accomplished and ongoing http://www.state.de.us/corp/foragentsonly.shtml
   “How to” – Troubleshooting Guide
     –   http://www.state.de.us/corp/foragentsonly.shtml “How do I troubleshoot a problem?”
   Detailed Division Contact List
     –   http://www.state.de.us/corp/foragentsonly.shtml “Who do I call for?”
   Clean up agent list on the Division website
     –   Several inactive agents were removed from the site and maintenance and updating of current accounts is done as requested by
         the agents. Please send an e-mail to sandra.miller@state.de.us requesting any updates needed on your account information. In
         addition we have added a disclaimer and set some minimum requirements:
                     - - be incorporated, formed or registered with this office, in good standing, and all taxes paid
                    – - be an active agent for a minimum of 1 year
                    – - represent a minimum of 50 entities
   New DCIS manual
     –   Revised September 2004 and is on the foragentsonly website. Cheryl will present more detail during the section update.
   Franchise tax training for agents
     –   Classes were held during the past year at the request of the agent.
     –   If you need staff trained please e-mail Valerie.Trott@state.de.us
   Interactive XML tax recalculation
     –   The process to recalculate a tax when filing an Annual Report through the XML process with assets and issued shares reported
         was in production last year for 2003 Annual Report filings.
   Reactivate the access for agents to use the 535 tax calculation screen
            Pay Franchise Tax
   Document code PAYFA
    – Will collect all taxes assessed but not yet due
      on any entity
    – Will collect all delinquent taxes
    – Will collect all tax assessed on quarterly
      companies; not just the next quarter due
    – Works in the same manner as the PAYFT
    Completed Items (Continued)
   Put a block on DCIS to prevent a regular good standing to print on
    a foreign corporation.
    –   R-Z0069 ERRORS FOUND IN EDITING                                 YOU MUST USE DOCUMENT CODE 8360
    –     Certificate in Re Request           Certificate in Re Short
    –                                          08-12-04 10:08
    –   Screen: ___ Corp: 1000804 Doc: 8300 Req No: NEW             Open
    –                  F I L I N G I N F O R M A T I O N PO: __________
    –   Eff Date: 08-12-2004             Filing Date: 08-12-2004 Time: 10:08
    –    Status:                   Authent No:         Fees:
    –   Priority: _ Copies: 1 Cert Pages:       Agent: 9421507
    –   Comments: ____________________________________________________________
    –               CORPORATION INFORMATION
    –   Corp Name: K MART CORPORATION

    –   Reg Agent: 9000010 THE CORPORATION TRUST COMPANY                 New Castle
    –     Kind: C Corporation          Status: A Good Standing 04-17-1916
    –     Type: A General            Taxable: F Foreign Corporation
    –   Residency: F Foreign State: MI Incorp Date: 04-17-1916 Country: US
    –    Tax Due:             Last A/R Filed: 2003
    –    Pay Tax:2
    –             CERTIFICATE REQUEST
    –    Cert: 8300
    –   Options: _                        _
    –        _                        _

    –   You must use Doc code 8320 and certificate ID 8360.
Completed Items (Continued)
                          Updated UCC copy requests
                           
   This is applicable to both the UCCXR AND UCCXP document requests
–     UCC Plain Copy Request         Plain Copy, UCC Party
–                                     08-12-04 10:26
–   Screen: ___ Filing: 2004 1151960 Doc: UCCXR Req No: 040300559 Open
–              FILING INFORMATION                 PO:        1
–   Date: 08-12-2004 Time: 10:26 Copies: 1          Status: _
–   Agent: 9421507 SANDY MILLER                  Priority: _ Fees:
–           Select From: 06-12-2004 Thru: 08-12-2004 Pages:
–               PARTY INFORMATION
–    Search Name: JOHN DEERE COMPANY
–        Role: D Debtor     Option: _       Lapsed: N Exclude Lapsed
–   Cap                       Type Trust Trust Dates
–    _ PID: 000010                  B
–     Name: JOHN DEERE COMPANY
–      AID: 000 Addr 1:
–              2:
–              3:
–            City:
–    _ PID: ________________________________ _
–     Name:
–      AID: ___ Addr 1:
–              2:
–              3:
–            City:
    Completed Items (Continued)
                      UCC 655 Screen
                       (Combination 650 and 651)
        Lists all UCC1’s and UCC3’s in chronological order

        Allows a search to begin with a particular year

        Allows a forward or back scroll of the screen with F7 or F8

        Each UCC1 is highlighted to bring attention to the next
    original filing. This is dependent on the settings of the colors of
    each pc in the mainframe session.
     Additional Information on the 655
                   Screen

 If there are duplicate entries of older converted filings
  already on record, those duplicates will show on the
655 screen. You should also take note when using this
    screen that the year in the command line updates
   automatically when a new year is recognized in the
   body of the screen and you enter to go to the next
                          screen.
                                   655 Screen
   655 UCC Party Filing History
                                     08-12-04 11:03
   Screen: ___ PID: 000001 Filing: ____ _______ Req No: NONE

   WILMINGTON TRUST COMPANY
   Ln Year Seq  Doc Type                 Role      Filing Oper ID Expire
                                             Pages Date
    1 1967 0000117 FS Financing Statement S 1 07-05-1967 CONVERT 07-05-2007

    2 1970 0004154 D Amendment               1 06-12-1970 CONVERT

    3 1972 0003029 A Continuation            1 04-04-1972 CONVERT

    4 1977 0000736 A Continuation            1 01-21-1977 CONVERT

    5 1979 0018218 D Amendment               1 12-03-1979 CONVERT

    6 1982 0001237 A Continuation            1 02-08-1982 CONVERT

    7 1987 0001580 A Continuation            1 02-06-1987 CONVERT


   Select: ___ Go to Screen: 6DM
                                   655 Screen
   655 UCC Party Filing History
                                     08-12-04 11:08
   Screen: ___ PID: 000001 Filing: 1967 _______ Req No: NONE

   WILMINGTON TRUST COMPANY
   Ln Year Seq     Doc Type           Role      Filing    Oper ID Expire
                                          Pages Date
    8 1992 0001391 A Continuation            1 02-05-1992 CONVERT

    9 1995 0015919 D Amendment               1 11-13-1995 CONVERT

   10 1997 0003265 A Continuation            1 01-27-1997 SDOCDJM

   11 1999 0048879 D Amendment               2 09-20-1999 SDOCDAK

   12 2002 1456825 A Continuation            1 06-13-2002 WEB

   13 1967 0000119 FS Financing Statement S 1 07-05-1967 CONVERT 07-05-2007

   14 1970 0004139 D Amendment               1 06-12-1970 CONVERT


   Select: ___ Go to Screen: 6DM
                                   655 Screen
   655 UCC Party Filing History
                                      08-12-04 11:11
   Screen: ___ PID: 000001 Filing:   2000 _______   Req No: NONE

   WILMINGTON TRUST COMPANY
   Ln Year Seq    Doc Type        Role   Filing Oper ID Expire
                          Pages Date
    1 2000 0000215 FS Financing Statement S 1 12-28-1999 SDOCDAK 12-28-2004

    2 2000 0000217 FS Financing Statement S    1 12-28-1999 SDOCDAK 12-28-2004

    3 2001 0915152 D Amendment              1 08-13-2001 SDOCEAL

    4 2000 0000231 FS Financing Statement S    1 12-28-1999 SDOCDAK 12-28-2004

    5 2000 0000456 FS Financing Statement S    1 12-29-1999 SDOCDAK 12-29-2004

    6 2000 0000457 FS Financing Statement S    1 12-29-1999 SDOCDAK 12-29-2004

    7 2000 0000459 FS Financing Statement S    1 12-29-1999 SDOCDAK 12-29-2004


   Select: ___ Go to Screen: 6DM
                        655 UCC Party Filing History
                                               08-17-04 14:24
     Screen: ___ PID: 205197 Filing: ____ _______ Req No: _________

                    JOHN DEERE CAPITAL CORPORATION
        Ln Year Seq    Doc Type      Role   Filing Oper ID Expire
                                      Pages        Date
1 2001 1377485 FS Financing Statement D 3 11-02-2001 SDOCRAP 11-02-2006

2 2002 0111686 FS Financing Statement D   5 01-14-2002 SDOCSKJ 01-14-2007

         3 2002 0444582 D Amendment       5 02-20-2002 SDOCTAM

4 2002 0145502 FS Financing Statement D   4 01-17-2002 SDOCTAM 01-17-2007

       5 2002 0463400 D Amendment             1 02-21-2002 SCCTSTF

       6 2002 0470785 D Amendment            4 02-21-2002 SDOCDAK

7 2003 1856395 FS Financing Statement D   3 07-21-2003 SDOCDAK 07-21-2008


                      Select: ___ Go to Screen: 6DM
                          655 Continued:
   655 UCC Party Filing History
                                     08-17-04 14:28
   Screen: ___ PID: 205197 Filing: 2003 _______ Req No: _________

   JOHN DEERE CAPITAL CORPORATION
    Ln Year Seq  Doc Type    Role               Filing   Oper ID Expire
                                          Pages Date
    8 2004 1099904 FS Financing Statement D 3 04-20-2004 SDOCALJ 04-20-2009
      Plain Copy -1 Transaction

   Document code 4100H
    – Plain copy of entity history
   Document code 4100X
    – Plain copy of entity – restated forward
THE PAST – 2003 Conference
    Staying in Technology‟s Top Tier
                (Updates)
 File Foreign Annual Reports electronically
 File Amended Annual Reports
  electronically
 Pay Delinquent Taxes electronically
 Pay Quarterly Taxes electronically
 Web UCC attachments
 Good Standing Certificates and
  Statements
                                            UCC DEMO
   Interactive UCC‟s with attachments
     –   http://trento.state.de.us/eCorp/jsp_root/common/FilerHome.jsp

   PDF attachments only
     –   When the PDF upload button is hit the attachment files will be scanned for viruses
     –   Attachment files will be verified as a PDF within the document
              If it is detected as a non PDF file or a corrupted file, an error message will be returned to the client‟s browser
     –   No size limitations
     –   The „Generate PDF‟ option for an acknowledgement copy will be the only option if a pdf is attached
          to the filing
     –   Any combination of entering text and/or attaching a PDF file for collateral and real estate descriptions is acceptable
   XML UCC‟s
     –   DTD will have to be updated to add new tags
               Currently no tag to receive an attachment for Real Estate.
               Currently no tag to attach a PDF in the response.
               Notify all xml filer‟s and allow a reasonable amount of time for our clients to revise their applications.
               Clients‟ applications will have to unencode the pdf attachments that are being sent for filing.
               If there is an unsupported object within an attachment the object will be ignored and will result
                in an incomplete description of collateral or real estate on the filed document.
 Technical Summit?
 Estimated Timeframe for Production – End of December
         Electronic Certificates
   Good standing certificates through the
    internet
    – Development is in process
    – Agent access only
    – Electronic validation
THE PRESENT
                               Top of the List

   Monthly activity statements – Invoiced activity not Account Balance
     –   Payments appear on the monthly statement for the month in which they are deposited. There
         are two scenarios when the payment and charges will not appear on the same monthly
         statement.
     –   A – Payment and work received on January 31st
            If the payment were received after the deposit time, it would not be deposited at the bank until the next
            day (in this example the next day is February 1st therefore the payment would appear on the
            February statement)
     –   B – Received work and payment on March 31st
     –      Payment was received prior to deposit time on March 31st. Credit to the account would
            appear on the March statement.
     –      Work was processed and invoiced on Apr. 05, debit to the account for those fees would
           appear on the April statement.
   Filing fee calculator on web
   Email address on phone list
     –   Completed by next week and posted on the foragentsonly website
   Email – Inbound/Outbound
     –   Enhance the operating system and how we can receive and return orders
   New search screen/account numbers
     –   Minimize the results when searching for account numbers
                               In the Works
   Reconstructing 2003 Annual Reports
   Annual Report images/Lockbox
    – Images available within 24 hours
   Format retention on electronic filings (Web and XML)
   Revision of Workflow assignment
   Inc. Book to CD
    –   State of the art CD burner was purchased in summer of 2003
    –   Imaging enhancements delayed the completion of this project
   Network File System for Fax Gateway Servers
    – Accommodate 24/7 receipt of filings/imaging down
   Phone System Upgrade
    – New phone numbers
   New platform for the operating system
    –   Dan Carroll will address
   THE FUTURE

A/R billing postcard
    notification
The Sky is the Limit

				
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posted:7/26/2011
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