University of Wyoming
Resolution Number 3
Sponsored by: _________________________
Michael Chris Humphreys
A RESOLUTION TO MODIFY EXISTING STAFF PERSONNEL POLICIES IN THE
AREAS OF PERSONAL LEAVE, VACATION AND SICK LEAVE BENEFITS
1 WHEREAS, the staff personnel policies and procedures of the University of
2 Wyoming as recorded in UniReg 174 provide guidelines for existing leave policies; and
3 WHEREAS, said policies have been deemed to be obsolete, insufficient, and ill
4 defined in review by the Staff Council of the University of Wyoming acting in an
5 advisory capacity; therefore
6 RESOLVED, that the Staff Council requests amendment of UniReg 174
7 concerning staff personnel policies as follows:
8 I. We request that sections 9, 10, and 12 of UniReg 174 be deleted as they
9 are now written; and,
10 II. We request that these sections be replaced with the amended versions
12 9. VACATIONS
13 9.1 Staff employees should take vacations earned and accrued within a year
14 from the date of entitlement; otherwise such vacation credit is lost.
15 9.2 Staff employees of the University earn vacations in accordance with the
16 following statements and interpretations:
17 9.2.1 After one month of full time employment staff employees become
18 eligible for vacation privileges as they are earned at the rates
19 enumerated below.
20 9.2.2 Staff farm research aides working on a six-day week, 12-month
21 basis, earn two calendar weeks annual vacation not to exceed 12
22 working days with pay.
23 9.2.3 Full-time salaried staff employees whose working term is 12
24 months and who do not receive vacations to coincide with student
25 vacation periods at Christmas, between the school terms, etc., earn
1 two calendar weeks annual vacation not to exceed 10 working days
2 with pay, except where other contractual arrangements exist.
3 9.2.4 At the beginning of the third year (25th month) of service, full-time
4 salaried staff employees (except those designated in 9.2.5) shall be
5 eligible to earn three calendar weeks annual vacation not to exceed
6 15 (farm research aides, 18) working days with pay. This earning
7 rate shall be 1 ¼ working days (1 ½ for farm research aides) per
8 month. At the beginning of the seventh year (73rd month) of
9 service, those employees shall be eligible to earn four calendar
10 weeks annual vacation not to exceed 20 (farm research aides, 24)
11 working days with pay. This earning rate shall be 1 2/3 working
12 days (2 for farm research aides) per month.
13 9.2.5 Staff employees whose working term is less than 12 months,
14 irrespective of the fact that their salaries may be paid in 12
15 monthly installments, are not entitles to vacation with pay. This
16 includes nine-month staff personnel who receive time-off periods
17 at Christmas, between school terms, etc.
18 9.3 (DELETE)
19 10 SICK LEAVE
20 10.1 Personnel employed in full time-salaried staff positions shall earn 1 ½
21 days of sick leave for each month of full time continuous service up to a
22 maximum of 120 days.
23 10.1.1 For purposes of this provision the monthly salary is considered to
24 be one-twelfth of the annual salary for persons employed on both
25 an academic and calendar year basis.
26 10.1.2 Employees become eligible for sick leave with pay only after
27 performance of duties for 1 month. Leave without pay must be
28 taken lieu of sick leave with pay (or lost time must be made up
29 within that work week) at any time during the first month of
31 10.1.3 Sick leave with pay will not be granted beyond that earned and
32 accumulated at the rate of 1 ½ working days per month.
33 10.1.4 Questions on eligibility for sick leave benefits shall be referred to
34 the Director of Personnel Administration (Part VII, Section 3 of
35 the reference.
36 10.2 Earned sick leave may be used by an employee when he is incapacitated
37 by sickness or injury; for medical, dental, or optical examinations or
38 treatment; examinations for military service or disability payments; for
39 death of a member of the employee’s immediate family (Paragraph 12.2);
40 or when an employee is exposed to a contagious disease at home and his
41 family physician submits a written recommendation that his presence at
42 work would constitute a health hazard to fellow employees.
1 10.2.1 Above benefits to include cases of incurred sickness or injury to
2 employees spouse and/or children.
3 10.3 Employees unable to report for work shall notify their supervisor as soon
4 as possible on the first day of absence. If notification is not made in
5 accordance with this policy, such absence may be charged to vacation
6 accumulated leave or to leave without pay.
7 10.3.1 The appointing authority may refuse to authorize payment of sick
8 leave without satisfactory medical verification.
9 10.3.2 Sick leave may be granted to employees who become ill while on
10 vacation upon immediate request, provided satisfactory medical
11 proof of illness is submitted to the appointing authority upon return
12 to duty.
13 10.4 When a holiday occurs during a paid sick leave, the holiday is not
14 considered a day of sick leave.
15 10.5 Upon termination of employment, if other than for retirement, sick leave
16 accruals are frozen and will not be paid to an employee. (See special
17 provisions in paragraph 4.11.2 for reinstating sick leave benefits to
18 reappointed former employees.)
19 10.5.1 At the prospective time of employee retirement accrued sick leave
20 benefits may be transferred as unused vacation credit at one-half of
21 the accumulated time.
22 10.6 When an employee transfers from one department to another within the
23 University, his sick leave credits shall be automatically transferred to the
24 new department.
25 10.7 Sick leave shall not accrue during leave of absence without pay.
26 10.8 Each appointing authority shall be responsible for keeping necessary
27 records of sick leave credited and used for each employee. Sick leave
28 reports must be sent to the Personnel Office on the day the employee
29 returns to work.
30 10.9 Certain University positions are covered by the Wyoming Workmen’s
31 Compensation Act. If an employee assigned to any one of these positions
32 is injured at work the accident must be reported immediately to the
33 supervisor and department head. Workmen’s compensation pays medical
34 and hospital costs as provided in the Act. It also provides partial
35 compensation for time lost from work when the injured person is
36 hospitalized or away from his job more than three days.
37 10.9.1 It is the policy of the University that an eligible employee must
38 choose between accepting his University sick leave benefits and
39 compensation for the time lost under the Workmen’s
40 Compensation Act.
41 10.9.2 Payments made under the Workmen’s Compensation Act become
42 charges to the University’s account and result in costs to the
43 University. To process claims, every work injury must be reported
44 without delay to the Finance Office by the department concerned.
45 Appointing authorities and the Personnel Office must also be
46 informed of such injuries.
1 10.10 Sick leave may not be used for vacations (or other time off except as
2 stated in 10.2).
3 12 LEAVE OF ABSENCE WITH PAY
4 12.1 A salaried staff employee may be allowed leave with pay for jury or other
5 legal duty when subpoenaed for such service
6 12.2 After one month of continuous service, absence from work to a maximum
7 of three days because of the death in the family may be reported by a full-
8 time salaried staff member as sick leave without loss of pay (Paragraph
9 10.1). The family includes husband, wife, child, parents, brother, sister,
10 grandparents, and grandchildren of the employee or his or her spouse. The
11 sick leave report will show the name and relationship of the deceased.
12 12.3 Appointing authorities may grant a full-time salaried staff employee leave
13 with pay to participate in meetings, institution, professional examinations,
14 and other activities directly related to his work. Such leaves should be
15 reported on monthly time cards for nonexempt personnel to Personnel.
16 12.3.1 Additionally, leave equivalent to one working day per calendar
17 year may be granted to a full-time employee for personal reasons.
18 Such leave shall be reported directly to the Office of Personnel
20 12.4 See 13.1.1 for military leave.