Unlocking the Secrets of the Signing Agent

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Unlocking the Secrets of the Signing Agent Powered By Docstoc
					                           Unlocking the Secrets
                                    of
                            the Signing Agent
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Carnanco Conveyancing
3460 Westview Dr.
Perkiomenville, PA 18074
215-234-6467
Fax 234-6470
www.carnanco.com
Info@carnanco.com
           Introduction
           Thank you for choosing this class to expand your knowledge and fulfill your Notary
           Appointment/Reappointment education requirements.
           Grading:
           In the following sections, you will learn about the do’s and don’ts of being a Notary in general and a Signing
           Agent in particular. Throughout this course there will be a total of three tests and one assignment. Each test
           and assignment will be graded based upon a predetermined point system totaling 100 points. In order to
           pass this course and meet your education requirement, you must achieve at least 80 points. No test or
           assignment may be retaken if a passing grade is not achieved. If you do not receive a passing grade, a
           request for alternate assignments will be considered on a case by case basis.


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Contents
           Table of Contents
            Becoming a Notary                Terms and Definitions
            Notary Public Law and the            –   Abbreviations
               Signing Agent                      –   A-E
                                                  –   F-M
              Uniform Acknowledgement
                                                  –   N-Z
               Act
                                                  –   Misc.
              Sample Notary Statements       Sample Documents
              Basic Notary Knowledge Test    After Settlement
              What is a Signing Agent        Technology and The Notary
              The Real Estate Process            –   Hardware
              Be Prepared                        –   Software
              Pre-Settlement Test                –   Electronic Transactions
                                                  –   Internet
              The Settlement
               – Responsibility Agreement       Other Tools
            10 Quick Settlement Tips           Final Test
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            If the Borrower Refuses to         Mentor Program
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               Sign                             Directory of Opportunities
           Becoming a Notary
               Top 9 Reasons Applications are Returned:
           1.   Application is not accompanied the $40.00 application fee.
           2.   Applicant has not signed the application.
           3.   Applicants signature does not match the applicant name as listed in Part I of the
                application.
           4.   Applicant has not provided sufficient information for the business or home address.
                A post office box number is not a sufficient address for Department of State records.
           5.   Applicant has not completed the election precinct, ward and municipality
                information. This information may be found on the applicant’s voter registration
                card.
           6.   Application has not been signed by two references. These references should be 2
                individuals who know the applicant well enough to attest to their ―good moral
                character‖.
           7.   Application has not been endorsed by the State Senator in the district where the
                applicant resides or is employed.
           8.   Information provided on the application is illegible.
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           Notary Public Law and the Signing Agent


           The Notary Public Law of 1953 (NPL) was amended by Act 151 of
           2002 (HB 851, P.N. 4679). The Act makes multiple important
           amendments to the Notary Public Law that take effect on July 1,
           2003. The following section of this course contains the text of the
           new law. In parentheses ( ) and bold will be notations highlighting
           some of the main changes and how they will effect you as a notary and
           a signing agent.




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            Notary Public Law and the Signing Agent
                                                          "THE NOTARY PUBLIC LAW"
                                                           Act of 1953, P.L. 1323, No. 373
                  AN ACT Concerning notaries public; and amending, revising, consolidating and changing the law relating thereto.
                                The General Assembly of the Commonwealth of Pennsylvania hereby enacts as follows:
                                                                 TABLE OF CONTENTS

           Section 1. Short Title.                                   Section 14. Position of Seal and Date of Expiration of Commission.
           Section 2. Appointment of Notaries.                       Section 15. Register; Copies of Records.
           Section 3. Eligibility.                                   Section 16. Power to Administer Oaths and Affirmations.
           Section 4. Disqualification; Exception.                   Section 17. Power to Take Acknowledgement of Instruments of
                                                                     Declarations.
           Section 5. Application to Become a Notary Public.
                                                                     Section 18. Power to Take Depositions, Affidavits and
           Section 6. Application for Reappointment.
                                                                     Acknowledgement of Writings Relative to Lands.
           Section 7. Vacation of Office; Change of Residence.
                                                                     Section 19. Limitations on Powers; Fees.
           Section 8. Oath of Office; Bond; Recording.
                                                                     Section 20. Admissibility in Evidence. (Repealed)
           Section 9. Registration of Notary's Signature; Fee.
                                                                     Section 21. Fees of Notaries Public.
           Section 10. Change of Name.
                                                                     Section 22. Rejection of Application; Removal.
           Section 11. Refund of Fee (Repealed)
                                                                     Section 22.1. Surrender of Seal.
           Section 12. Notarial Seal.
                                                                     Section 23. Specific Repeal.
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           Section 12.1 Determining Identity
                                                                     Section 24. General Repeal.
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           Section 13. Date of Expiration of Commission.
           Notary Public Law and the Signing Agent

           Section 1. Short Title.--This act shall be known and may be cited as "The Notary Public Law."
           Section 2. Appointment of Notaries.--The Secretary of the Commonwealth is hereby authorized to appoint and commission,
           for a term of four years from the date of appointment, as many notaries public as, in the secretary's judgment, the interest of
           the public may require, whose jurisdiction shall be co-extensive with the boundaries of the Commonwealth. (2 amended Dec.
           9, 2002, P.L.1269, No.151)


           Section 3. Eligibility.—
           (a) Any person who is eighteen (18) years of age or over, who resides or is employed within this Commonwealth and who is
           of good character, integrity and ability shall be eligible for the office of notary public.
           (b) Any person who is a notary public and who resides outside this Commonwealth shall be deemed to have irrevocably
           appointed the Secretary of the Commonwealth as the person's agent upon whom may be served any summons, subpoena,
           order or other process. (3 amended Dec. 9, 2002, P.L.1269, No.151)
           (You no longer need to be a registered voter. Non-residents are now permitted to be a Pennsylvania notary.)


           Section 4. Disqualification; Exception.--The following persons shall be ineligible to hold the office of notary public:
           (1) Any person holding any judicial office in this Commonwealth, except the office of justice of the peace, magistrate, or
Table of   alderman.

Contents   (2) Every member of Congress, and any person, whether an officer, a subordinate officer, or agent, holding any office or
           appointment of profit or trust under the legislative, executive, or judiciary departments of the government of the United
           States, to which a salary, fees or perquisites are attached.
           Notary Public Law and the Signing Agent
           Section 5. Application to Become a Notary Public.—
           (a) Applications for appointment to the office of notary public shall be made to the Secretary of the Commonwealth, on
           forms prescribed and furnished by the secretary, and shall be accompanied by a non-refundable filing fee as set forth in
           section 618-A of the act of April 9, 1929 (P.L.177, No.175), known as "The Administrative Code of 1929," payable to the
           order of the "Commonwealth of Pennsylvania." Each application shall bear the endorsement of the Senator of the district
           in which the applicant resides or, if the applicant does not reside in this Commonwealth, the endorsement of the Senator
           of the district in which the applicant is employed. In the case of a vacancy in that senatorial district, the application shall
           be endorsed by the Senator of an adjacent district.
           (b) Before issuing to any applicant a commission as notary public, the Secretary of the Commonwealth shall be satisfied
           that the applicant is of good moral character, and is familiar with the duties and responsibilities of a notary public. The
           application must contain no material misstatement or omission of fact, and the applicant shall not: (1) have been
           convicted of or pled guilty or nolo contendere to a felony or a lesser offense incompatible with the duties of a notary
           public during the five (5) year period preceding the date of the application; or (2) have had a prior notary public
           commission revoked by the Commonwealth or any other state during the five (5) year period preceding the date of the
           application. The Secretary of the Commonwealth may, for good cause, reject any application of any notary public subject
           to the right of notice, hearing and adjudication and the right of appeal therefrom in accordance with 2 Pa.C.S. Chs. 5
           Subch. A (relating to practice and procedure of Commonwealth agencies) and 7 Subch. A (relating to judicial review of
           Commonwealth agency action), known as the Administrative Agency Law.
           (c) As a condition for the Secretary of the Commonwealth's issuance of a notary commission to an applicant not
           appointed to the office of notary public as of the effective date of this subsection, a notary applicant must complete at
           least three (3) hours of approved notary education within the six (6) month period immediately preceding their
           application.
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           (d) Notary education may either be interactive or classroom instruction. All education programs shall be preapproved by
Contents   the Secretary of the Commonwealth with a core curriculum that includes the duties and responsibilities of the notary
           office and electronic notarization. (5 amended Dec. 9, 2002, P.L.1269, No.151) Compiler's Note: Section 15 of Act 67
           of 1990 provided that section 5 is repealed insofar as it relates to fee payments.
           Notary Public Law and the Signing Agent
           ((a) The $40.00 check for application is no longer to be payable to the State Treasure. The application still requires the
           endorsement of your Senator however non-resident notaries will need the endorsement of the Senator for the location
           in which they are employed.
           (b.1 & b.2) These sections further elaborate on the types of persons not eligible for a notary commission.
           (c & d) Notary publics are now required to complete (3) hours of approved notary education.)



           Section 6. Application for Reappointment.--Applications for reappointment to the office of notary public shall be filed at
           least two months prior to the expiration of the commission under which the notary is acting. Persons seeking
           reappointment must continue to meet the requirements set forth in section 5 in order to be reappointed. ((6) amended Dec.
           9, 2002, P.L.1269, No.151)
           (Previously, the reappointment application had to be filed at least one month prior to expiration.)
           Section 7. Vacation of Office; Change of Residence.—
           (a) In the event of any change of address within the Commonwealth, notice in writing or electronically shall be given to
           the Secretary of the Commonwealth and the recorder of deeds of the county of original appointment by a notary public
           within five (5) days of such change. For the purpose of this subsection, "address" means office address. A notary public
           vacates his office by removing the notary's residence and business address from the Commonwealth, and such removal
           shall constitute a resignation from the office of notary public as of the date of removal.
           (b) If a notary public neither resides nor works in the Commonwealth, that notary public shall be deemed to have resigned
Table of   from the office of notary public as of the date the residency ceases or employment within the Commonwealth terminates.
           A notary public who resigns that notary's commission in accordance with this subsection shall notify the Secretary of the
Contents   Commonwealth in writing of the effective date of the resignation. (7 amended Dec. 9, 2002, P.L.1269, No.151)
           Notary Public Law and the Signing Agent

           Section 8. Oath of Office; Bond; Recording.--Every notary, upon appointment and prior to entering upon the duties of the
           office of notary public, shall take and subscribe the constitutional oath of office, and shall give a surety bond, payable to
           the Commonwealth of Pennsylvania, in the amount of ten thousand dollars ($10,000), which bond shall, after being
           recorded, be approved by and filed with the Secretary of the Commonwealth. Every such bond shall have as surety a duly
           authorized surety company or two sufficient individual sureties, to be approved by the Secretary of the Commonwealth,
           conditioned for the faithful performance of the duties of the office of notary public and for the delivery of the notary's
           register and seal to the office of the recorder of deeds of the proper county in case of the death, resignation or
           disqualification of the notary within thirty (30) days of such event. Such bond, as well as the commission and oath of
           office, shall be recorded in the office of the recorder of deeds of the county in which the notary maintains an office at the
           time of appointment or reappointment. The commission of any notary hereafter appointed who shall, for forty-five (45)
           days after the beginning of the term, neglect to give bond and cause the bond and the commission and oath to be recorded,
           as above directed, shall be null and void. (8 amended Dec. 9, 2002, P.L.1269, No.151)


           (The bond amount has been increased from $3,000.00 to $10,000.00. In addition, the length of time you have to get
           the bond and commission recorded has been increased from thirty (30) days to forty-five (45) days.)




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           Notary Public Law and the Signing Agent

           Section 9. Registration of Notary's Signature; Fee.—
           (a) The official signature of each notary public shall be registered, in the "Notary Register" provided for such purpose in the
           prothonotary's office of the county wherein the notary maintains an office, within forty-five (45) days after appointment or
           reappointment, and in any county to which the notary may subsequently move the notary's office, within thirty (30) days
           thereafter. In counties of the second class, such signature shall also be registered in the clerk of courts' office within said
           period.
           (b) The fee to be charged by the prothonotary for recording a notary's signature shall be fifty ($.50) cents.
           (c) In acting as a notary public, a notary shall sign the notary's name exactly and only as it appears on the commission or
           otherwise execute the notary's electronic signature in a manner that attributes such signature to the notary public identified
           on the commission.
           (d) A county may permit notaries to register their electronic signatures. (9 amended Dec. 9, 2002, P.L.1269, No.151)


           ((a) You now have forty-five (45) days to record your signature with the Prothonotary rather than thirty (30) days. If
           you move your office, you now have thirty (30) days to record your signature with the new prothonotary rather than
           ten (10) days.


           (c) This section was previously assumed as good common practice, but now the law specifically states that you must
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           sign your name exactly as it appears on the commission.
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           (d) You may also be able to register an electronic signature. Check with your local county for availability.)
           Notary Public Law and the Signing Agent

           Section 10. Change of Name.--Whenever the name of any notary is changed by decree of court, or otherwise, such
           notary may continue to perform official acts, in the name in which he or she was commissioned, until the
           expiration of his or her term, but he or she shall, within thirty (30) days after entry of such decree, or after such
           name change, if not by decree of court, notify the Secretary of the Commonwealth and the recorder of deeds of the
           county in which he or she maintains an office of such change of name. The Secretary of the Commonwealth shall
           mark the public records relating to the notary accordingly and the recorder of deeds shall record the notification.
           Application for reappointment of such notary shall be made in the new name. (10 amended Oct. 4, 1978, P.L.927,
           No.175)


           Section 11. Refund of Fee.--(11 repealed June 30, 1988, P.L.462, No.78)


           (There have been no changes to these sections.)




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           Notary Public Law and the Signing Agent

           Section 12. Notarial Seal.—
           (a) A notary public shall provide and keep an official seal which shall be used to authenticate all the acts, instruments and
           attestations of the notary. The seal shall be a rubber stamp and shall show clearly in the following order: the words
           "Notarial Seal"; the name and surname of the notary and the words "Notary Public"; the name of the municipality and
           county in which the notary maintains an office; and the date the notary's commission expires.
           (b) The seal shall have a maximum height of one (1) inch and width of three and one-half (3 1/2) inches, with a plain
           border. It shall be stamped in a prominent place on the official notarial certificate near the notary's signature in such a
           manner as to be capable of photographic reproduction.
           (d) The notary public seal is the exclusive property of the notary to whom it is issued, and a notary shall be responsible at
           all times for maintaining custody and control of the seal. No notary public shall permit the use of the seal by another
           person.
           (e) The use of a notary public seal by a person who is not the notary public named on the seal shall be deemed an
           impersonation of a notary public under and shall be subject to the penalties set forth in 18 Pa.C.S. § 4913 (relating to
           impersonating a notary public).
           (f) Notwithstanding other provisions of this section, in accordance with the act of December 16, 1999 (P.L.971, No.69),
           known as the "Electronic Transactions Act," a notary public is not required to use an electronic seal for the notarization,
           acknowledgment or verification of electronic records and electronic signatures, provided that, in any event, the following
           information is attached to or logically associated with the electronic signature or electronic record being notarized,
           acknowledged or verified:
Table of   (1) The full name of the notary along with the words "Notary Public."
Contents   (2) The name of the municipality and the county in which the notary maintains an office.
           (3) The date the notary's commission is due to expire. (12 amended Dec. 9, 2002, P.L.1269, No.151)
           Notary Public Law and the Signing Agent
           (Notaries are no longer required to use an embossing seal, only the rubber stamp.
           (12.d & 12.e) These two sections have been added to assert the illegality of anyone other than a notary completing
           a notarial act.
           (12.f) This section was added to clarify the role of the seal in an electronic notarization.




           Section 12.1. Determining Identity of Person Appearing.—
           (a) The officer notarizing the instrument shall know through personal knowledge or have satisfactory evidence that the
           person appearing before the notary is the person described in and who is executing the instrument. For the purposes of
           this act and section 5 of the act of July 24, 1941 (P.L.490, No.188), known as the "Uniform Acknowledgment Act,"
           "personal knowledge" means having an acquaintance, derived from association with the individual in relation to other
           people and based upon a chain of circumstances surrounding the individual, which establishes the individual's identity,
           and "satisfactory evidence" means the reliance on the presentation of a current, government-issued identification card
           bearing a photograph, signature or physical description and serial or identification number, or the oath or affirmation of a
           credible witness who is personally known to the notary and who personally knows the individual.
           (b) In certifying a copy of a document or other item, a notary public shall determine that the proffered copy is a full, true
           and accurate transcription or reproduction of that which was copied. (12.1 added Dec, 9, 2002, P.L.1269, No.151)

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           (This section is completely new and has been added due to the increasing occurrence of Identity Theft. It is of
Contents   utmost importance that you are sure of the identity of the signature you are notarizing.)
           Notary Public Law and the Signing Agent

           Section 13. Date of Expiration of Commission.--(13 repealed June 30, 1988, P.L.462, No.78)

           Section 14. Position of Seal and Date of Expiration of Commission.--(14 repealed June 30, 1988, P.L.462, No.78)

           Section 15. Register; Copies of Records.—
           (a) Every notary public shall keep and maintain custody and control of an accurate chronological register of all official acts
           by that notary done by virtue of that notary's office, and shall, when thereunto required, give a certified copy of the register
           in the notary's office to any person applying for same. Each register shall contain the date of the act, the character of the act,
           and the date and parties to the instrument, and the amount of fee collected for the service. Each notarization shall be
           indicated separately.
           (b) The register and other public records of such notary shall not in any case be liable to be seized, attached or taken in
           execution for debt or for any demand whatsoever.
           (c) A notary public register is the exclusive property of the notary public, may not be used by any other person and may not
           be surrendered to any employer of the notary upon termination of employment.
           (d) Upon a notary public's resignation, death or disqualification or upon the revocation or expiration of a commission, unless
           the notary public applies for a commission within thirty (30) days of the expiration of the prior commission, the notary
           public's register shall be delivered to the office of the recorder of deeds of the proper county within thirty (30) days of such
           event. (15 amended Dec. 9, 2002, P.L.1269, No.151)

           (Sections c & d have been added to clarify who owns the notary register and what to due with it if you leave your
           employer, end your commission or depart this life.)
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           Notary Public Law and the Signing Agent
           Section 16. Power to Administer Oaths and Affirmations.—
           (a) Notaries shall have power to administer oaths and affirmations, certify copies and take depositions, affidavits,
           verifications, upon oath or affirmation and acknowledgments according to law, in all matters belonging or incident to
           the exercise of their notarial office.
           (b) Any person who shall be convicted of having wilfully and knowingly made or taken a false oath, affirmation,
           deposition, affidavit, certification or acknowledgment before any notary in any matters within their official duties shall
           be guilty of perjury under and shall be subject to the penalties set forth in 18 Pa.C.S. § 4902 (relating to perjury). (16
           amended Dec. 9, 2002, P.L.1269, No.151)
           Section 17. (17 repealed Dec. 9, 2002, P.L.1269, No.151.)
           Section 18. (18 repealed Dec. 9, 2002, P.L.1269, No.151)
           Section 19. Limitation on Powers; Fees.--
           (a) ((a) Deleted by amendment) , (b) ((b) Deleted by amendment) , (c) ((c) Deleted by amendment)
           (d) No district justice, holding at the same time the office of notary public, shall have jurisdiction in cases arising on
           papers or documents containing acts by him done in the office of notary public.
           (e) No notary public may act as such in any transaction in which he is a party directly or pecuniarily interested. For the
           purpose of this section, none of the following shall constitute a direct or pecuniary interest:
           (1) being a shareholder in a publicly traded company that is a party to the notarized transaction;
Table of   (2) being an officer, director or employe of a company that is a party to the notarized transaction, unless the director,
           officer or employe personally benefits from the transaction other than as provided in clause (3); or
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           (3) receiving a fee that is not contingent upon the completion of the notarized transaction. (19 amended Dec. 9, 2002,
           P.L.1269, No.151)
           Notary Public Law and the Signing Agent

           Section 20. Admissibility in Evidence.--(20 repealed Apr. 28, 1978, P.L.202, No.53)
           Section 21. Fees of Notaries Public.—
           (a) The fees of notaries public shall be fixed by the Secretary of the Commonwealth with the approval of the
           Attorney General.
           (b) A notary public shall not charge, attempt to charge or receive a notary public fee that is in excess of the fees
           fixed by the Secretary of the Commonwealth.
           (c) The fees of notaries public shall be displayed in a conspicuous location in the notary's place of business or be
           provided upon request to any person utilizing the services of the notary. The fees of the notary shall be separately
           stated. A notary public may waive the right to charge a fee, in which case the requirements of this subsection
           regarding the display or provision of fees shall not apply.
           (d) The fee for any notary public employed by a bank, banking institution or trust company shall be the property of
           the notary and in no case belong to or be received by the corporation for whom the notary is employed. (21
           amended Dec. 9, 2002, P.L.1269, No.151)
           ((21.c) You must now display a fee schedule or have one available to anyone who asks. Signing Agents should
           always keep one in their briefcase.)



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           Section 22. Rejection of Application; Removal.—
           (a) The Secretary of the Commonwealth may, for good cause, reject any application, issue a written reprimand, suspend
           or revoke the commission of any notary public.
           (b) The Secretary of the Commonwealth may, for good cause, impose a civil penalty not to exceed five hundred dollars
           ($500) for each act or omission which constitutes a violation of this act.
           (c) The Secretary of the Commonwealth may, for good cause, order a notary to attend education courses for an act or
           omission which constitutes a violation of this act.
           (d) Any action taken under this section shall be subject to the right of notice, hearing and adjudication, and the right of
           appeal therefrom, in accordance with 2 Pa.C.S. Chs. 5 Subch. A (relating to practice and procedure of Commonwealth
           agencies) and 7 Subch. A (relating to judicial review of Commonwealth agency action), known as the Administrative
           Agency Law. (22 amended Dec. 9, 2002, P.L.1269, No.151)


           (Sections b & c have been added to allow the Secretary of State greater flexibility when enforcing this Act.)




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           Section 22.1. Surrender of Seal.—
           (a) Should an application or renewal be rejected, or should a commission be revoked or recalled for any reason, or
           should a notary public resign, the applicant or notary shall deliver the seal of office to the Department of State within
           ten (10) days after notice from the department or from the date of resignation, as the case may be. Any person who
           violates the provisions of this subsection shall be guilty of a summary offense and upon conviction thereof shall be
           sentenced to pay a fine not exceeding three hundred dollars ($300) or to imprisonment not exceeding ninety (90) days,
           or both.
           (b) Upon the death of a notary public, the notary's personal representative shall deliver the seal of office to the
           Department of State within ninety (90) days of the date of the notary's death. (22.1 amended Dec. 9, 2002, P.L.1269,
           No.151)
           Section 22.2. Revocation of Commission for Certain Personal Checks.—
           (a) The Secretary of the Commonwealth may revoke the notary public commission of a notary public who issues to the
           order of any State agency or the Commonwealth a personal check without sufficient funds on deposit.
           (b) Any action taken by the Secretary of the Commonwealth under this section shall be subject to the right of notice,
           hearing and adjudication and right of appeal therefrom in accordance with 2 Pa.C.S. Chs. 5 Subch. A (relating to
           practice and procedure of Commonwealth agencies) and 7 Subch. A (relating to judicial review of Commonwealth
           agency action), known as the Administrative Agency Law. (22.2 added Dec. 9, 2002, P.L.1269, No.151)

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           Section 22.3. Regulations.--The Secretary of the Commonwealth shall have the authority to promulgate such rules and
           regulations as are necessary to administer and enforce this act. (22.3 added Dec. 9, 2002, P.L.1269, No.151)
           Section 23. Specific Repeal.--The act, approved the eighteenth day of May, one thousand nine hundred forty-nine
           (Pamphlet Laws 1440), entitled "An act concerning notaries public and amending, revising, consolidating and
           changing the law relating thereto," is hereby repealed absolutely.
           Section 24. Repeals.—
           (a) The following acts and parts of acts are repealed : The act of April 14, 1828 (P.L.447, No.188), entitled "An act to
           authorizes the appointment of commissioners to take the acknowledgement of deeds and instruments of writing under
           seal." The act of March 13, 1839 (P.L.92, No.44), entitled "A supplement to an act entitled 'An act to authorize the
           appointment of commissioners to take the acknowledgment of deeds and instruments of writing under seal,' approved
           on the fourteenth day of April, one thousand eight hundred and twenty- eight." The act of April 6, 1843 (P.L.175,
           No.83), entitled "A supplement to an act entitled 'An Act to authorize the appointment of Commissioners to take the
           acknowledgment of deeds and instruments of writing under seal.'" Section 15 of the act of April 9, 1849 (P.L.524,
           No.354), entitled "A supplement to an act relative to the venders of mineral waters; and an act relative to the
           Washington coal company; to sheriffs' sales of real estate; to the substitution of executors and trustees when plaintiffs;
           to partition in the courts of common pleas, and for other purposes."
           (b) All other acts and parts of acts are repealed insofar as they are inconsistent with this act. (24 amended Dec. 9, 2002,
           P.L.1269, No.151)
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           ***Please also be advised that the NPL has been amended to be consistent with Section 307 (explicitly permitting for an
           electronic signature or record to be notarized, acknowledged, verified or made under oath), 73 P.S. § 2260.307, of the
           Electronic Transactions Act (ET Act) to permit for electronic notarizations. Currently the Department is undertaking a
           review of existing electronic notarization standards and available technologies, including the security components thereof.
           Pursuant to Section 5101 of the ET Act, 73 P.S. § 2260.5101, electronic notarizations are not permitted until the
           Department publishes a notice in the Pennsylvania Bulletin that Section 307 of the ET Act no longer conflicts with the
           NPL. Electronic notarizations will be authorized 30 days following publication of the notice subject to adherence to
           approved electronic notarization standards.


           ***Please note that effective July 1, 2003, no additional Commissioners of Deeds will be appointed in the
           Commonwealth, but those already commissioned may continue in that capacity until the end of their five year terms.




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           Uniform Acknowledgement Act
                                                        Uniform Acknowledgment Act
                                       (Act No. 188, approved July 24, 1941, as amended by Acts 353
                                        and 354 of 1947, Act 3 of 1951, Act 58 of 1957, Act 61 of 1961
                                                                 and Act 71 of 1981)
                                                                      AN ACT
           Relating to acknowledgments of written instruments, and to make uniform the law with relation thereto. The General
           Assembly of the Commonwealth of Pennsylvania hereby enacts as follows:
           Section 1. Acknowledgment of Instruments. -- Any instruments may be acknowledged in the manner and form now
           provided by the laws of this State or as provided by this act.
           Section 2. Acknowledgment within this State. -- The acknowledgment of any instrument may be made in this State
           before --
           (1) A judge of a court of record;
           (2) A clerk, prothonotary or deputy prothonotary or deputy clerk of a court having a seal;
           (3) A recorder of deeds or deputy recorder of deeds;
           (4) A notary public;
           (5) A justice of the peace, magistrate or alderman.
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           Uniform Acknowledgement Act
           Section 3. Acknowledgment within the United States. -- The acknowledgment of any instrument may be made without
           the State, but within the United States, or territory or insular possession of the United States, or in the District of
           Columbia, and within the jurisdiction of the officer before –
           (1) A clerk or deputy of any federal court;
           (2) A clerk, prothonotary or deputy prothonotary or deputy clerk of any court of record of any state or other jurisdiction;
           (3) A notary public;
           (4) A recorder of deeds.
           Section 4. Acknowledgment without the United States. – The acknowledgment of any instrument may be made without
           the United States before --
           (1) An ambassador, minister, charge d’ affaires, counselor to or secretary of a legation, consul general, consul, vice-consul,
           commercial attache or consular agent of the Untied States accredited to the country where acknowledgment is made;
           (2) A notary public of the country where acknowledgment is made;
           (3) A judge or clerk of a court of record of the country where acknowledgment is made.
           Section 5. Requisites of Acknowledgment. -- The officer taking the acknowledgment shall know or have satisfactory
           evidence that the person making the acknowledgment is the person described in and who executed the instrument.
           Section 6. Acknowledgment by a Married Women. -- An acknowledgment of a married woman may be made in the
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           same form as though she were unmarried.
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           Uniform Acknowledgement Act
           Section 7. Forms of Certificates. -- An officer taking the acknowledgment shall endorse thereon or attach thereto a certificate
           substantially in one of the following forms:
           (1) By individuals --
           State of ____________
           County of ______________
           On this, the _____ day of _______, 19____, before me ______________, the undersigned officer, personally appeared
           ___________, known to me (or satisfactorily proven) to be the person(s) whose name(s) is/are subscribed to the within
           instrument, and acknowledged that __________ executed the same for the purposes therein contained.
           In witness whereof, I hereunto set my hand and official seals.
                                                                       ________________________
                                                                       _______________________
                                                                       Title of Officer
           (2) By a Corporation --
           State of ____________
           County of ______________
           On this, the _______ day of ________, 19____, before me __________, the undersigned officer, personally appeared
           ________, who acknowledged himself to be the __________ of ___________, a corporation, and that he as such __________,
           being authorized to do so, executed foregoing instrument for the purpose therein contained by signing the name of the
           corporation by himself as __________

Table of   In witness whereof, I hereunto set my hand and official seals.

Contents                                                               _______________________
                                                                       _______________________
                                                                       Title of Officer
           Uniform Acknowledgement Act
           Any deed, conveyance, mortgage or other instrument in writing, made and executed by a corporation, may be acknowledged by
           any officer of said corporation whose signature appears on such deed, conveyance, mortgage or other instrument in writing, in
           execution or in attestation of the execution thereof.
           (3) By an attorney in fact --
           State of ____________
           County of ______________
           On this, the _____ day of _______, 19____, before me ______________, the undersigned officer, personally appeared
           ___________, known to me (or satisfactorily proven) to be the person whose name is subscribed as attorney in fact for
           ______________, and acknowledged that he executed the same as the act of his principal for the purposes therein contained.
           In witness whereof, I hereunto set my hand and official seals.
                                                                       _______________________
                                                                       _______________________
                                                                       Title of Officer
           (4) By any public official or deputy thereof or by any trustee, administrator, guardian, or executor --
           State of ____________
           County of ______________
           On this, the _____ day of _______, 19____, before me ______________, the undersigned officer, personally appeared
           ___________, of the State (County or City as the case may be) of __________, known to me (or satisfactorily proven) to be the
           person described in the foregoing instrument, and acknowledged that he executed the same in the capacity therein stated and
           for the purposes therein contained.
Table of   In witness whereof, I hereunto set my hand and official seals.
Contents                                                               _______________________
                                                                       _______________________
                                                                       Title of Officer
           Uniform Acknowledgement Act

           (5) By any attorney-at-law --
           State of ____________
           County of ______________
           On this, the _____ day of _______, 19____, before me ______________, the undersigned officer, personally appeared
           ___________, known to me (or satisfactorily proven) to be a member of the bar of the highest court of said state and a
           subscribing witness to the within instrument and certified that he was personally present when ___________, whose name(s)
           is/are subscribed to the within instrument executed the same, and that said persons acknowledge that __________ executed
           the same for the purposes therein contained.
           In witness whereof, I hereunto set my hand and official seals.
                                                                       _______________________
                                                                       _______________________
                                                                       Title of Officer
           Section 8. Execution of Certificate. -- The certificate of the acknowledging officer shall be completed by his signature, his
           official seal, if he has one, the title of his office, and, if he is a notary public, the date his commission expires.

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           Uniform Acknowledgement Act

           Section 9. Authentication of Acknowledgments. -- (1) If the acknowledgment is taken within this State, or if taken
           without this State by an officer of this State, or is made without the United States by an officer of the Untied States, no
           authentication shall be necessary. (2) If the acknowledgment is taken without this State, but in the United States, a
           territory or insular possession of the United States, or the District of Columbia, no authentication shall be necessary if the
           official before whom the acknowledgment is taken affixes his official seal to the instrument so acknowledged; otherwise
           the certificate shall be authenticated by a certificate as to the official character of such officer, executed (1) if the
           acknowledgment is taken by a clerk or deputy clerk of court, by the presiding judge of the court, or (2) if the
           acknowledgment is taken by some other authorized officer, by the official having custody of the official record of the
           election, appointment or commission of the officer taking such acknowledgment.
           Section 10. Acknowledgments under Laws of other States. – Notwithstanding any provision in this act contained, the
           acknowledgment of any instrument without this State in compliance with the manner and form prescribed by the laws of
           the place of its execution, if in a state, territory or insular possession of the United States, or in the District of Columbia,
           verified by the official seal of the officer before whom it is acknowledged or authenticated, in the manner provided by
           section 9, subsection 2 hereof, shall have the same effect as an acknowledgment in the manner and form prescribed by
           the laws of this State for instruments executed within the State.




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           Uniform Acknowledgement Act
           Section 10.1. Acknowledgment by persons Serving in or with the Armed Forces of the Untied States. -- In addition
           to the acknowledgment of instruments in the manner and form and as otherwise now and hereafter authorized by the laws
           of this State or by this Act, persons serving in or with the Armed Forces of the United States or their dependents
           wherever located may acknowledge the same before any commissioned officer in active service of the armed forces of
           the United States with the rank of Second Lieutenant or higher in the Army, Air Force, or Marine Corps or Ensign or
           higher in the Navy or Coast Guard. The instrument shall not be rendered invalid by the failure to state therein the place
           of execution or acknowledgment. No authentication of the officer’s certificate of acknowledgment shall be required but
           the officer taking the acknowledgment shall endorse thereon or attach thereto a certificate substantially in the following
           form –


           On this the ___________ day of __________, 19____ before me _____________ the undersigned officer personally
           appeared ___________ (Serial No.)(if any) known to me (or satisfactorily proven) to be (serving in or with the armed
           forces of the United States) [ a dependent of _________ (Serial No.) (if any) a person serving in or with the armed forces
           of the Untied States ] and to be the person whose name is subscribed to the within instrument and acknowledged that he
           executed the same for the purposes therein contained. And the undersigned does further certify that he is at the date of
           this certificate a commissioned officer of the rank stated below and is in the active service of the armed forces of the
           United States.
                                                                       __________________
                                                                       Signature of the Officer
                                                                       __________________
Table of                                                               Rank and Serial No. of Officer
Contents                                                               and Command to which attached
           Sample Notary Statements

           The following two notary statements are being further elaborated on because as a signing
           agent they are the statements you will use in every transaction.




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           Sample Notary Statements
            Acknowledgments
            Affidavits is a formal declaration before an authorized official such as a notary, by a person who has
             – An acknowledgment
                 –   An affidavit is a voluntary, document is statement.
                     signed a document, that thesworn writtenhis or her act. Acknowledgments are governed by the Uniform
                 –   Acknowledgment Act. Five forms are listed instatement, must be mentioned in the affidavit and the affiant is
                     The name of the affiant, the person giving the that act. The person acknowledging the document must personally
                     required to sign the affidavit in the notary’s presence.
                     appear before the notary.
                 –   In addition, the person may sign the document in the notary’s presence, or acknowledge that the signature on the
                     document is his or her own.
           SAMPLE AFFIDAVIT
           Commonwealth of Pennsylvania )
           SAMPLE ACKNOWLEDGMENT            )SS:
           Commonwealth of Pennsylvania )
           County of                         )
                                            )SS:
           Before me, the undersigned notary public, this day, personally, appeared______________ to me known,
           County of                        )
           who being duly sworn according to law, deposes the following:
               On this, the________day of __________, 20____, before me a notary public, the undersigned officer,
                                                      (Affiant’s Statement)
               personally appeared________________, known to me (or satisfactorily proven) to be the person whose
               name is subscribed to the within instrument, and acknowledged that he executed the same for the
               purposes therein contained.
                                                                            (Signature of Affiant)
               In witness hereof, I hereunto set my hand and official seal.
           Subscribed and sworn to before me this__________day of_______________, 20___.
Table of                                                   ___________________________
                                                           ___________________________
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                                                           Notary Public
                                                           Notary Public
           Uniform Acknowledgement Act
           Section 11. Acknowledgments not Affected by this Act. – No acknowledgment heretofore taken shall be affected by
           anything contained herein.
           Section 12. Uniformity of Interpretation. -- This act shall be so interpreted as to make uniform the laws of those States
           which enact it.
           Section 13. Name of Act. -- This act may be cited as the Uniform Acknowledgment Act.
           Section 14. Time of Taking Effect. -- This act shall take effect immediately upon final enactment.




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                Basic Notary Knowledge Test
            This is your first Test. You may submit your answers via email, mail, or fax. All questions are True/False. Please read
            carefully. Sometimes the wording is tricky. If you are stuck on a question, refer back to the previous screens, Becoming a
            Notary, The Notary Public Law, and the Uniform Acknowledgement Act. Each question is worth one point.


           1.       A notary public commissioned by the Secretary of the Commonwealth of Pennsylvania
                    may perform notarial acts anywhere in the United States.
           2.       A notary public commissioned by the Secretary of the Commonwealth of Pennsylvania
                    may perform notarial acts anywhere in the Commonwealth of Pennsylvania.
           3.       A notary public may use a rubber stamp as a substitute for his/her signature.
           4.       A notary public may notarize his/her own signature.
           5.       A notary public can delegate his/her notarial authority to another person.
           6.       A notary public must complete 3 hours of approved education anytime within the 4 years prior to
                    their reappointment.
           7.       A notary public may not act as such in any transaction involving a person who is related
                    to the notary public.
           8.       A notary public may act as such in any transaction in which the notary public is
                    financially interested.
           9.       A notary pubic may advise persons regarding questions of law.
           10.      A notary public need not require an individual to personally appear before them when
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                    executing an affidavit where the notary public is personally familiar with the signature of
                    the individual.
Contents   11.      The newly revised Notary Public Law takes effect January 1, 2003.
           12.      The notarization of an affidavit guarantees that (1) the affiant personally appeared before
                    the notary public (2) that the affiant was identified by the notary public and (3) the affiant
            Basic Notary Knowledge Test
           13.   An acknowledgment is a statement made by a person who signs a document admitting he/she signed it
                 and knew what he/she was doing at the time the document was executed.
           14.   The date set forth on the acknowledgment may be different from the date set forth on the document to
                 which it refers but in no instance may it be earlier than the date of the document.
           15.   Under the Uniform Acknowledgment Act, an attorney at law can appear before a notary public and
                 execute an acknowledgment certifying that he personally witnessed an individual sign the instrument in
                 question.
           16.   With the limited exception of documents presented to the recorder of deeds for filing, a notarization
                 should always set forth the notary public'’ signature, their title, the notary public rubber stamp seal, the
                 notary public’s embossing seal impression and the date of the notarization.
           17.   An acknowledgment made by a married woman must be made in a different form than one by an unmarried
                 woman.
           18.   The date of the notarization will always be the date the notarization was made. Notarizations cannot be
                 backdated.
           19.   The Notary Public Law requires every notary public to keep a notary register of all official acts.
           20.   An acknowledgment can not be made before any individual except a notary public.
           21.   A notary register must contain (1) the date of the notarial act (2) the character of the notarial act (3) by
                 whom or to whom the document was executed (4) the date of the instrument and (5) the notary fee paid
           22.   Within thirty (30) days of the date of his/her appointment, an applicant for a notary public commission
                 must be bonded by a surety, take the bond to the recorder of deeds of the county where their office is
                 located and take their oath to be sworn in as a notary public.
           23.   A notary pubic is required to have a $3,000.00 bond.
Table of   24.   A notary public must identify an individual who appears before them.
Contents   25.   An application will not be approved if the signature does not match the name on the application.
            Basic Notary Knowledge Test
           26.   In identifying an individual appearing before them a notary pubic may insist upon being shown a
                 government-issued identification card bearing a photograph, signature or physical description and serial
                 or identification number.
           27.   The official signature of each notary public shall be registered with the prothonotary’s office of the
                 county where the notary public maintains his/her office.
           28.   Where the name of the notary public is changed by decree of court or otherwise, a notary public may
                 continue to perform official acts in the name in which he/she was commissioned until the expiration of
                 his/her term, but he/she shall, within thirty (30) days after entry of such decree or after such name
                 change, notify the Secretary of the Commonwealth and the recorder of deeds of the county in which
                 he/she maintains an office, of such change of name.
           29.   Where the address of a notary public changes within the Commonwealth, notice in writing shall be
                 given to the Secretary of the Commonwealth and the recorder of deeds of the county of the original
                 appointment by the notary public within thirty (30) days of such change.
           30.   A notary public vacates his office by residing outside of the Commonwealth of Pennsylvania.
           31.   A notary seal is a rubber stamp which includes (1) the words, notarial seal (2) the name and surname of
                 the notary public (3) the words notary public (4) the name of the political subdivision and county in
                 which the notary public maintains an office 95) the date the notary public’s commission expire and a (6)
                 a plain border.
           32.   The maximum size of the notary stamp seal is set by statute.
           33.   The Secretary of the Commonwealth may, for good cause, reject any application or revoke the
                 commission of any notary public.
Table of   34.   Electronic notarizations must contain an electronic notary stamp.
Contents   35.   Those who are appointed Commissioner of Deeds can be reappointed when their term expires.
           Basic Notary Knowledge Test
           Congratulations on completing your first test!
           Please make sure your name, phone number and mailing
           address or email address are on the top of your answer sheet,
           double check your answers and submit via one of the
           following methods:
           Email: info@carnanco.com
           Fax: 215-234-6470
           Mail:
           Cheryl Roberge
           Carnanco Conveyancing
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           3460 Westview Dr.
           Perkiomenville, PA 18074
           Now that you are an expert on the basics of
           being a good Notary, you can become an
           expert on conducting a real estate closing.




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           What is a Signing Agent
           Twenty years ago, there was no such thing as a ―Signing Agent‖. The borrower had to physically go to the lender and
           apply for the loan in person, often times at the local bank with people who had known them for years. They were then
           expected to go to the place of business of the lender, title company or real estate agent in order to complete the loan
           process. With the onset of technology, we now apply for loans over the internet, answer questions via email and cell
           phone and rarely ever see a person face to face until settlement. Because of the current competitive nature of the lending
           market, customer service has taken on a whole new meaning and lenders will go out of their way to convenience their
           customers. That means speed in approving and closing loans and taking the settlement to the borrowers place of
           choosing.
                                                                       A Signing Agent is a Notary Public who is
                                                                       hired as an independent contractor to direct
                                                                       borrowers through the loan signing process and
                                                                       on some documents witness and notarize the
                                                                       signatures. Contained in these "loan packages"
                A Mobile Notary is a Notary Public                     are numerous documents that must be signed by
                that travels to the offices and homes of               the borrowers. Only 1 to 7 documents will need
                those requiring document notarizations.                to be notarized. The better a notary understands
                Often times will also go to nursing homes,             the document being signed, the more valuable
                hospitals, and prisons. Some notaries only             they are to the customers and the clients. A
                do local calls within several miles of their           Mobile Notary is NOT an Attorney and does not
                place of business or residence. Others                 offer legal advice only facilitates the signing
                often travel more than 50 miles on the                 process.
                average job. The distance you travel is a
                choice solely yours, but keep in mind the              In a loan signing you would travel to the
                further you are willing to travel the more             borrower's home or office and sign perhaps on
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                jobs you are likely to get.                            the dining room table. Sometimes, borrowers
Contents                                                               prefer to sign at a restaurant. And occasionally
                                                                       the borrowers prefer to sign at work.
           What is a Signing Agent
           What is it like being a mobile notary/signing agent? If you enjoy driving and don’t mind talking on a cell
           phone a lot, you will like this job. Like other businesses there are good days and bad days. Your ability and grace at
           preventing and solving problems in a calm and professional manner is your key to success in this business. Generally, if
           you want to keep your clients, you have to be very accessible by phone and very quick and responsive when it comes
           down to communicating and getting things done. This is a very time sensitive industry. There is no room for
           procrastination or negligence. If you do loan signing, the beginnings of months can have little or no business, while the
           ends of months can have overwhelming quantities of work. Learning how to coordinate and balance your work load is a
           must.

           Developing and Maintaining client relationships is probably the most important goal you have in this business. The
           more knowledge you have of the industry, the easier it will be to achieve these goals.
           Who are these clients? Where can you find them? Well, if you choose to pursue your Mobile Notary career in the field of
           loan document signings, then Lenders, Title Companies and various "Signing Services" are your targets. The Web is a
           great resource for the locating these businesses. And at the end of this course you’ll receive information on some of these
           companies to get you started.
           Keep in mind that "who" and "how many" companies you decide to work for will determine the success of your business.
           Quantity is not always better than quality, so do your homework "prior" to signing up with your leads.
           You may also be able to get business notarizing documents at hospitals and jails. People in hospitals and jails frequently
           need powers of attorney notarized as well as property deeds. However, these types of signings can take a long time and
           notaries may experience a variety of problems doing this kind of service.
           Finally, understand that talking with others in the industry is of paramount importance. It is the key to expanding your
Table of   knowledge in this growing industry. Participating in a notary mentorship program is a great way of gaining contacts in the
           industry as well as the much needed experience to become a great notary closer. No matter how much information is
Contents
           provided to you in this or any other seminar, nothing is a substitute for experience.

           Benefits of Being a Mobile Notary include being your own boss, having a very flexible schedule, and making a
           nice income.
           The Real Estate Process
           A lot of work goes on prior to your arriving at the settlement location.
           Following outlines what happens during a sale. A refinance transaction is
           generally more simple however you role is no less important.


                                                          Buyer’s and their agent, on the
                                                          other hand, spend hours upon
                                                          hours driving through
                                                          neighborhoods, getting lost,
                                                          walking through house after
                                                          house, and calling local
                                                          companies, government agencies
                      It starts with the Seller and their and schools to find out about the
                                                          area.
                      agent fixing up the house, listing it
                      for sale, advertising, completing a
                      ―Seller’s Disclosure‖, keeping it
                      spotless so it can be vacated for
                      showings on short notice, and
                      attending showings and open
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                      including evenings and weekends.
Contents

            Keep in mind that most buyer’s are seller’s and visa versa.
           The Real Estate Process
           Once the buyer’s find a house they like they
           must place a bid and complete an agreement
           of sale. The agent will then deliver the bid,
           agreement of sale, and deposit money.
           Once the agreement of sale is accepted and
           signed by all parties:
           The Buyer’s Real Estate Agent will obtain
           and deliver the second deposit within 5 days
           of signing.


                                                  Buyers and Sellers will then begin to shop around for a home inspector,
                                                  schedule the home inspection with buyer, seller, both agents and
                                                  inspector, meet with the mortgage broker or shop around for lenders,
                                                  complete loan applications, gather & submit financial data, get boxes,
                                                  pack, register children for school, set up utilities, turn off utilities, change
                                                  bank accounts, change auto mechanics, change doctors, change dentists,
                                                  clean out & throw away old junk, sell old items at yard sale, buy furniture
                                                  and appliances, and so on. Not to mention, they’ll try not to miss too
                                                  much work in the process.
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                                                  The Buyer’s and Seller’s Real Estate Agents will help arrange & attend
Contents                                          inspections within 15 days of signing. Remember they are doing all of
                                                  this for many clients all at once during the day, in the evening, on the
                                                  weekend and still trying to maintain their own family life.
           The Real Estate Process
           The Mortgage Broker will obtain financial information, obtain credit reports, fill out forms, contact
           multiple lenders to get their clients the best deal, help borrower’s lock in on a rate, order an
           appraisal, schedule settlement with the lender and make sure they have met all the lender’s
           requirements, make sure the loan package and money arrives in time for settlement.


           The Lender will be obtaining the financial information, obtaining credit reports, and deciding
           whether or not to approve the applicant. Once approved, they’ll obtain tax certifications, flood
           certifications, Title Commitment, Wire Instructions, Closing Protection Letter and other conditions
           that my be required to close the loan. Then they’ll schedule settlement, draw up loan package, send
           the loan package, and send the funds.




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           The Real Estate Process
           During all of this the Title Company will obtain contact information on ALL parties involved, title search, tax
           certifications, mortgage payoffs, domestic searches, water certifications, sewer certifications, other miscellaneous
           documents as called for in search including death certifications, trust documents, powers of attorney, corporation
           documents and much more. Once the title search is complete they’ll issue a Title Commitment to ALL parties, schedule
           settlement, notify all parties, badger the lender to obtain loan charges, loan documents and funding, contact all parties to
           find out if they have charges that are to be collected at settlement, create HUD-1 settlement sheet, attend and conduct
           closing or schedule a notary closer, make sure all loan conditions have been met, disburse funds, record documents, and
           finally create and issue a title policy.

            When you walk into a settlement, weeks and weeks worth of work has been done to get everyone to the settlement table.
            In addition, very little face to face interaction has occurred. And the most important thing for you to remember is


                                “The Signature Line is the Bottom Line:
                   Your skill at controlling the situation and resolving questions and
                            problems is what will ensure everyone is paid.”


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           Be Prepared

               Preparation is essential to the effectiveness of the Notary
                                      Signing Agent

              A carefully prepared Notary Signing Agent will not only be more time-efficient but will also ensure
               proper execution of documents.
            Appearance
                –   The Notary Signing Agent is often the only face-to-face contact the borrower has during the
                    transaction. So it is essential that you present a professional appearance and manner at the
                    settlement. You are representing every other individual and company that has had a part in this
                    transaction. There are no set guidelines for what you should wear but generally business casual
                    is the norm. You may want to find out what the local real estate professionals wear and mirror
                    them.


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           Be Prepared
           Review the Documents
              –Document packets will not always be the same for every signing. For this reason, Notary Signing Agents should,
              before traveling to the borrower’s home or office, fully acquaint themselves with the documents they have been
              given. The Agent does this not to answer questions or provide legal advice to the borrower, but to direct the
              borrower to documents in the package that may provide answers to the their questions. Signing Agents should
              allow ample time (between 10 to 20 minutes) to become familiar with the documents. The borrower’s home or
              office is not the place to do this. Look for items such as where the borrower should sign, initial and date. These
              can be flagged with colored ―sticky notes‖ or removable tags specially intended to direct attention to these often
              difficult-to-find areas. The Notary Signing Agent should keep track of which documents require notarization. In
              addition, note the date of the documents. Borrowers may only sign documents on or after the date of the
              document, never before. Some documents are date-sensitive and MUST be signed on the day they are dated.
              –Awareness of stipulations or special instructions from the assigning company, the lender or the documents
              themselves is essential. Preparation for a signing should include a call to the borrower to inform them of any
              requests for documents such as homeowners declaration pages and paid receipts, W-2 forms, work pay stubs,
              required checks or copies of identification. The Signing Agent should ask the borrower for the exact name and
              spelling on identification forms intended for use at the signing. The Agent should check these against those printed
              on the documents and, if there are discrepancies, inform the assigning company. If necessary, the signer may need
              to arrange for the presence of credible identifying witnesses.
              –Documents should be scanned for blank spaces and blatant errors such as misspelled names and addresses.
              Anything in question should be reported to the assigning company prior to the signing. Special attention should be
              given to the order of the documents, as they should be returned to the lender in the same order received.
              –In some situations, the document packet will be sent directly to the borrower. In these cases, the Notary Signing
              Agent should begin by calling the borrower to verify receipt of the documents. The Signing Agent should also
Table of      instruct the borrower to check the spelling of each signer’s name on the documents and compare these with the
              signers’ identification. At the signing, the Notary Signing Agent should request a few moments to go over the
Contents      documents, taking careful note of special instructions, required notarizations, etc.
           Be Prepared
            Preparing to Leave
              –       When preparing to leave for a settlement, verify with the borrowers your directions to their
                      location. Don’t rely on internet directions, they are not always correct. And always leave
                      yourself at least 10 extra minutes to compensate for getting lost or caught in traffic. Taking a
                      cell phone and the borrower’s phone number with you is also an excellent way of ensuring a
                      quick solution to problems that arise while on the road.



             What to Take
                  –     Take with you the original loan package, a copy of the documents for the borrower’s records,
                        blue ink pens, a calculator, white out (never use white out on the loan documents- this may only
                        be used with permission and typically only on title company documents), paper clips, small
                        portable stapler, post-it notes, your notary stamp, stamp pad, and seal, and your notary register.
                        All of these items should be carried in a professional briefcase or attaché.



             Manners
                  –     Often times you will be guest in the borrower’s home; always be sure to mind your manners.
Table of                Never bring a guest of your own along even if they stay in the car. In addition, turn off all cell
Contents                phones and pagers. Your attention should be focused on the signing not on the ringing phone.
           Pre-Settlement Test
           This is Test number two. You may submit your answers via email, mail, or fax. All questions are
           True/False. If you are stuck on a question, refer back to the previous screens What is a Signing Agent, The
           Real Estate Process and Be Prepared. Each question is worth one point.


           1.    Signing Agents have been a valuable part of the lending process for 200 years.
           2.    Every loan package is exactly the same.
           3.    Lenders, Title Companies and Signing Services are your target clientele.
           4.    It is not necessary to much about the real estate industry to be successful.
           5.    The lender and the notary are the only individuals with an interesting in seeing the closing be
                 completed successfully.
           6.    It is important to dress appropriately for the closing.
           7.    A Mobile Notary is different from a Signing Agent in that Mobile Notaries travel and Signing
                 Agents do not
           8.    The beginning of the month can have little to no work and the end of the month can be
                 incredibly busy

Table of   9.    Documents can be signed before, on or after the date on said document.
Contents   10.   This is a very time sensitive industry. There is no room for procrastination or negligence.
           Pre-Settlement Test
           11.   Documents that are sent directly to the borrower do not have be checked as carefully as those sent to
                 the notary.
           12.   It is important to take with you not only the loan documents but any office supply material that you
                 may need during closing.
           13.   When preparing to leave for a settlement, verify with the borrowers your directions to their location.
                 Don’t rely on internet directions.
           14.   It is okay to bring a guest to a settlement as long as you leave them in the car.
           15.   Special attention should be given to the order of the documents, as they should be returned to the
                 lender in the same order received.




Table of
Contents
           Pre-Settlement Test
           Congratulations on completing your second test!
           Please make sure your name, phone number and mailing
           address or email address are on the top of your answer sheet,
           double check your answers and submit via one of the
           following methods:
           Email: info@carnanco.com
           Fax: 215-234-6470
           Mail:
           Cheryl Roberge
           Carnanco Conveyancing
Table of
Contents
           3460 Westview Dr.
           Perkiomenville, PA 18074
           The Settlement
            Set the Mood
              –   Once you arrive at the settlement location, introduce yourself to all the parties and have
                  everyone get seated. This is your opportunity to take control of the closing and set a
                  professional atmosphere.


            Obtain Documents
              –   Obtain all required documents from the borrowers that you have been instructed to obtain. These
                  instructions may come from your contact person(s) or it may appear in the loan instructions.
                  Examples of documents you may need to obtain include, a copy of driver’s license, MONEY in the
                  form of a certified check or a personal check for lesser dollar amounts, a copy of the borrower’s
                  homeowners insurance declaration page, a copy of a paid receipt for homeowner’s insurance, a
                  power of attorney, a death certificate, etc. It is too easy to forget these items if left until the end of
                  the settlement.



            Explain Your Role
Table of
              –   Before allowing anyone to sign any documents explain to them that you are not an attorney and are
                  not permitted to answer any legal questions but that if needed you will help them contact the lender
Contents          and title company. You may even want to have them sign a form stating they understand what you
                  have told them. (A sample form follows.)
           Responsibility Agreement
           I/We understand that __(your name)__ is our notary closer and is present to help ensure all of
           the documents we review today are signed, notarized and completed properly and that he/she
           will be returning all documents to the correct location on time. I/We also understand that
           __(your name)__ is not an attorney and is not able to give us legal advice.

           _______________________________                         Date: _____________
           (Signature)

           _______________________________
           (Print)

           _______________________________                         Date: _____________
           (Signature)

           _______________________________
           (Print)

Table of
Contents
           The Settlement
            Signatures
              –   You need to understand that you are the ―Signing Agent.‖ While the terms may get confusing,
                  your are not the ―Closing or Settlement Agent.‖ You will see places that require the signature
                  of the ―Settlement Agent.‖ Unless specifically instructed to do so, leave the signature blank.
                  This will be completed after settlement by the licensed Title or Escrow Agent. Typically, you
                  will only sign as a notary.
              –   Make sure each borrower understands that they must sign every document exactly as their name
                  appears. Please note that their name may appear differently throughout a loan package. If there
                  is a middle initial they must sign with that initial, if the initial is not present on a later document
                  then they must sign without that initial on the later document.
              –   Do not allow the borrower to make ANY marks on ANY document other than a required
                  signature, initial, date or other requested information. If a mistake is found or if they do not
                  agree with something they have read, you must call one of your contact people. No document
                  may be altered without specific permission and be sure to note who gave you the permission in
                  case it is questioned later. (It WILL be questioned later 99% of the time.) In addition, if given
                  permission to correct a mistake or make a change, do so in pen not pencil and always have the
                  borrower initial next to the change.
              –   If a document does not seem to have a place to sign or initial. Have the borrower initial at the
                  bottom anyway, so the lender knows the borrower saw that page.
              –   As they complete each document, double check that they have initialed, signed, dated and
Table of          completed all information correctly. Errors and omissions may result in the whole package
Contents          needing to be resigned and financial loses to many involved in the transaction.
           The Settlement
            Maintain Control and Be Organized
              –   Do not hand the whole stack of papers over to the borrower and tell them to sign. You must maintain control of
                  all the documents. Be neat and organized. Keep the package of documents you’ve been given in the same
                  order. This will help your client and reduce the possibility of errors. Disorganized notaries or notaries who
                  return documents out of order, with pages missing, or signatures missing, will not become successful.

            Presenting the Documents
              –   Begin the signing process with the HUD-1 Settlement Sheet. This contains all of the fees, loan amount and
                  other monetary issues. This is typically the document everyone is most interested in and will answer many
                  questions they will have. Then proceed through the remainder of the loan package one document at a time. (A
                  more complete description of the documents will be provided in the next section.)
              –   As you present each document, you may identify what the document is but do not explain what it means.
                  Unless you are actually an attorney, DO NOT PROVIDE LEGAL ADVICE! You may provide the title of
                  each document and point out main components of the document, but do not interpret what the document means
                  or whether or not it is a good decision for the borrowers. Questions you are permitted to answer are when you
                  would be describing what a document is as opposed to what it means. For example, when borrowers see the
                  interest rate on the Truth in Lending Document they are often alarmed that it is higher than the rate they are
                  supposed to have on their loan. You may explain that the Truth in Lending Document contains rates and
                  amounts for the purpose of comparing loans from one lender to the next and that they can find their interest rate
                  on their note. However, if the borrower asks ―Why do I have a prepayment penalty on my mortgage?‖ Your
                  answer to that question would require you to interpret and explain what the terms of the mortgage are and what
                  they mean to the borrower. In this case, you should refuse to answer and have the borrower speak to the lender
Table of          or mortgage broker. It is always better to be safe than sorry. If a borrower has a lot of questions about a
Contents          document, first have them read it completely. If they do not understand something and you feel you might be
                  crossing the fine line into providing legal advice, call one of your contacts. Do not answer any question you
                  are unsure of.
           The Settlement
            Maintain your Integrity
              –   Even though there is always the possibility that you won’t get paid if something goes wrong
                  with a transaction, please do not be tempted to cut corners or break the law. The loss of wages
                  for the transaction is far less then the consequences you would face for not carrying out a
                  transaction with the utmost honesty.

            Review the Documents
              –   Before leaving, take a minute to go back through the package and make sure that all of the
                  documents have been signed, initialed, and completed properly.




Table of
Contents
           10 Quick Settlement Tips
           1.   ―The Signature Line is the Bottom Line: Your skill at controlling the situation and
                resolving questions and problems is what will ensure everyone is paid.‖
           2.   Be Professional
           3.   Obtain Documents and Money
           4.   Maintain Control
           5.   Be neat and organized
           6.   DO NOT OFFER LEGAL ADVICE. While it is okay to direct the borrower to
                a document that may answer their questions, do not cross the line to practicing
                law without a license. If you are not sure if you should be answering a
                question, call one of your contacts and speak with them.
           7.   Sign as the name appears
           8.   No marks or corrections without permission
Table of   9.   Note who you speak to
Contents
           10. Avoid errors and omissions
           Settlement Tips Assignment
           Refer back to the The Settlement and 10 Quick Settlement
           Tips. Pick three of the settlement tips and in your own words
           explain why it is important to follow this advice and what
           could happen if a notary does not. Worth 10 points.
           All answers must be typed. Hand written answers will not be accepted. Please
           make sure your name, phone number and mailing address or email address are on
           the top of your answers, double check your answers and submit via one of the
           following methods:
           Email: info@carnanco.com
           Fax: 215-234-6470
           Mail:
           Cheryl Roberge
Table of
           Carnanco Conveyancing
Contents
           3460 Westview Dr.
           Perkiomenville, PA 18074
            If the Borrower Refuses to Sign
               For a million different reasons, sometimes things go wrong. Sometimes there are
            mistakes on the documents. Sometimes the borrower gets scared about making a bad
            choice. Sometimes the interest rates drop and the borrower feels they could still get a better
            deal then the one your asking them to sign.

            Following a few tips on how to handle the situation:
           Maintain Calm- Keep your composure and keep the borrowers calm.               There is never any need to panic even if they flat-
           out refuse to let you in the door of the house. Never pressure the borrowers to sign. They have the right to refuse at any point.
           If you pressure them, they could later sue you for duress.

           Use Your Contacts- First try to have their concerns answered, explained, and alleviated by calling your contacts at the
           lender and title company. Sometimes a knowledgeable explanation is all it takes.

           Right to Cancel- If it is a refinance and the loan contains a rescission period, remind the borrowers that have three
           business days in which to think about the loan and cancel. They can always complete the signing today and change their mind
           and cancel the loan tomorrow if they feel the same way after sleeping on it.

           Take the Documents- When the borrowers still won’t sign and you have to leave without completing the transaction,
Table of   take ALL the documents with you including the borrower’s copy. And always leave with a pleasant manner even if you are
Contents   upset.

           Call Your Client- After leaving the signing location, call the company that gave you the assignment, explain what
           happened, and get further instructions on what to do with the documents.
           Terms and Definitions
              Following are some general terms and definitions that are typically associated with the
           real estate industry.

              It is important to become familiar with the different types of language and documents
           you will encounter during a loan signing. The more knowledgeable a Notary Public becomes
           with these terms, the more valuable that Notary Public is to their client.

              There is much more to understanding the process in notarizing loan documents. These
           terms and definitions are just a part of what you will discover in a typical transaction.




Table of
Contents
           Terms and Definitions
                                                    Abbreviations
              AKA      Also Known As                               P&I      Principal and Interest (Mortgage Payment)
              APR      Annual Percentage Rate                      P&L      Profit and Loss
              ARM Adjustable Rate Mortgage                         PITI     Principal, Interest, Taxes and Insurance
              BK       Bankruptcy                                  PMI      Private Mortgage Insurance (Conventional
              CAP      Maximum Interest Rate                        Loans)
              CLP      Closing Protection Letter                   PREPAY                   Pre-Payment Penalty
              DBA      Doing Business As                           PTS      Points (Loan origination fee)
              DOB      Date of Birth                               PUD      Planned Unit Development
              ECOA Equal Credit Opportunity Act                    SBA      Small Business Administration
              FHA      Federal Housing Authority                   SCH A Schedule A of Tax Returns/Expenses
              FHLMCFederal Home Loan Mortgage Corporation          SCH B Schedule B of Tax Returns/Interest &
               (Freddie Mac)                                         Dividends Income
              FNMA Federal National Mortgage Association           SCH C Schedule C of Tax Returns/Self Employed
               (Fannie Mae)                                          Income
              GNMA Government National Mortgage                    SCH D Schedule D of Tax Returns/Capital Gains or
               Association (Ginnie Mae)                              Losses
              HOA Homeowner's Association Dues                     SCH E Schedule E of Tax
              HUD      Housing and Urban Development                Returns/Rental/Partnership/Trust/S Corp.
                                                                    SFR      Single Family Residence
              HUD1 Final Closing Statement or Settlement
               Statement                                            TIL      Truth in Lending
              LTV      Loan to Value                               VA       Veterans' Administration
Table of      MIP      Mortgage Insurance Premium (FHA loans)      VOE      Verification of Employment
              MTG Mortgage                                         VOM Verification of Mortgage
Contents
              NOD      Notice of Default                           VOR      Verification of Rent
              NOO Non-Occupant Owner                               W2's     Year End Earnings Statement
              OO       Owner Occupied                              YTD      Year To Date
           Terms and Definitions A-E
              Absentee Owner - An owner of property who does not occupy said property.
              Abstract of Judgment - A summary of money obtained in court. (When this summary of abstract is recorded in the
               county recorder's office in some states the judgment becomes a lien on the debtor's property, both presently owned or
               after acquired.)
              Accrued Interest - Interest on a note, bond, etc. which has been earned but not yet paid. Since interest is usually paid
               in arrears, accrued interest does not necessarily indicate a delinquency in payment.
              Adjustable Mortgage Loans (AMLS) - Mortgage loans under which the interest is periodically adjusted to more
               closely coincide with current interest rates. The amounts and time of adjustment are agreed to at the inception of the
               loan. Also called: Adjustable Rate Loans, Adjustable Rate Mortgages (ARMS), Flexible Rate Loans or Variable Rate
               Loans.
              ALTA -(American Title Association) - An organization, composed of title insurance companies, which has adopted
               certain insurance policy forms to standardize coverage on a national basis.
              Amortization - Payment of debt in regular, periodic installments of principal and interest, as opposed to interest only
               payments.
              Annual Percentage Rate (APR) - The yearly interest percentage of a loan, as expressed by the actual rate of interest
               paid. The A.P.R. is disclosed as a requirement of Federal Truth in Lending statutes.
              Appraisal - An opinion of value based upon a factual analysis. Legally, an estimation of value by two disinterested
               persons of suitable qualifications.
              Appraisal Report - A written report by an appraiser containing his opinion as to the value of a property and the
               reasoning leading to this opinion. The factual data supporting the opinion, such as comparables, appraisal formulas,
               and qualifications of the appraiser, will also be set forth.
              Appraised Value - An opinion of the value of a property at a given time, based on facts regarding the location,
               improvements, etc. of the property and surroundings.
Table of      Appraiser - One who is trained and educated in the methods of determining the value of property through analysis of
               various factors which determine said value.
Contents
              Arrears - (1) Payment made after it is due is in arrears. (2) Interest is said to be paid in arrears since it is paid to the
               date of payment rather in advance, as is rent. Example: A rental payment made July 1 pays the rent to August 1. An
               interest payment made July 1 pays the interest to July 1.
           Terms and Definitions A-E
              Assets - Everything owned by a person or corporation which can be used for the payment of debts.
              Backdate – Deceptive and sometimes illegal act of dating a document with a time before that of the actual signing or
               execution.
              Balloon Note - A note calling for periodic payments which are insufficient to fully amortize the face amount of the note
               prior to maturity, so that a principal sum known as a "balloon" is due at maturity.
              Borrower- someone who owns a piece of property or is buying a piece of property and is borrowing or getting money
               from a lender
              Broker, Real Estate - One who is licensed by the state to carry on the business of dealing in real estate. A broker may
               receive a commission for his or her part in bringing together a buyer and seller, landlord and tenant, or parties to an
               exchange.
              Cap - The maximum increase of an Adjustable Rate Mortgage. Example: the original loan is made at 10% with a 5%
               cap. The interest rate on the loan may not exceed 15% regardless of index changes.
              Certification- a written statement showing money that has been paid and money that is still due. Certifications are
               generally ordered for real estate taxes and water and sewer accounts.
              Closing - In real estate sales, the final procedure in which documents are executed and/or recorded and the sale (or loan)
               is completed.
              Closing Agent – also known as Settlement Agent, Escrow Officer, Title Agent. The licensed individual or firm
               handling the closing transaction after a signing has taken place. Typically this entails the legal transfer of title and
               ownership in the case of a sale, disbursing of funds and recording of documents.
              Closing Costs - Expenses incidental to a sale of real estate, such as loan fees, title fees, appraisal fees, etc.
              Closing Protection Letter- letter issued to a lender that states that title company will not steal their with their money
Table of
               and that if we do our underwriter will take responsibility for it.
Contents      Combined Loan To Value (CLTV) - The combined loan amounts as a percentage against the value of the property.
              Compound Interest - Interest paid on accumulated interest as well as on the principal.
           Terms and Definitions A-E
              Condominium - A structure of two or more units, the interior space of which are individually owned; the balance of
               the property (both land and building) is owned in common by the owners of the individual units. The size of each
               unit is measured from the interior surfaced (exclusive of paint or other finishes) of the exterior walls, floors, and
               ceiling. The balance of the property is called common area.
              Construction Loan - Short term financing of real estate construction. Generally followed by long term financing
               called a "take out" loan, issued upon completion of improvements.
              Conventional Loan - A mortgage or deed of trust not obtained under a government insured program, (such as FHA
               or VA).
              Conveyance - Transfer of title to land. Includes most instruments by which an interest in real estate is created,
               mortgaged, or assigned.
              Credit - The financial worthiness of a borrower. The history of whether this borrower has met financial obligations
               on time in the past.
              Credit Report - A report on the past ability of a loan applicant to pay installment payments. Several national and
               local companies make such reports.
              DBA (Doing Business As) - An identification of the owner or owners of a business and the business name. Not a
               partnership or corporation.
              Debit - An accounting term used to designate a payment or owing, as opposed to a credit which is a receiving or
               being used.
              Debtor - One who owes a debt.
              Decree - The judgment of a court.
              Deed - Actually, any one of many conveying or financing instruments, but generally a conveying instrument, given
               to pass free title to property upon sale.
              Deed In Lieu Of Foreclosure - A deed given by an owner/borrower to a lender to prevent the lender from bringing
Table of       foreclosure proceedings. The validity of the deed depends to some degree on "fairness" under the circumstances, and
Contents       adequacy of consideration will be considered.
              Deed of Trust - An instrument used in many states in place of a mortgage. Property is transferred to a trustee by the
               borrower (trustor), in favor of the lender (beneficiary), and reconveyed upon payment in full. (Pennsylvania does
               not use these.)
           Terms and Definitions A-E
              Defective Title - (1) Title to a negotiable instrument obtained by fraud. (2) Title to real property which lacks some of
               the elements necessary to transfer good title.
              Deferred Payments - (1) Payments to begin at a future time. (2) Installment Payments.
              Deficiency Judgment - Commonly, the amount for which the borrower is personally liable on a note and mortgage if
               the foreclosure sale does not bring enough to cover the debt. Actually the judgment is for the total amount and not for
               the deficiency, the recovery from the foreclosure sale being deducted from this amount.
              Demand - (1) The quantity of goods which can be sold at a specified price, in a given market, at a particular time. (2)
               A letter from a lender showing the amount due in order to pay off a mortgage or trust deed.
              Department of Real Estate - That department of the state government responsible for the licensing and regulation of
               persons engaged in the real estate business. The person heading the department is usually called The Real Estate
               Commissioner. Other names for the department are the division of Real Estate and The Real Estate Commission.
              Depreciation - (1) Decrease in value to real property improvements caused by deterioration obsolescence, (2) A loss
               in value as an accounting procedure to use as a deduction for income tax purposes.
              Equity - The market value of real property, less the amount of existing liens.
              Escrow – Money, documents or other items held by a neutral third party until a specified event takes place.
              Escrow Account - Account held by a lender for payment of taxes, insurance, or other periodic debts against real
               property. The mortgagor or trustor pays a portion of, for example, the yearly taxes, with each monthly payment. The
               lender pays the tax bill from the accumulated funds.
              Escrow Company – Neutral third party that handles all funds in a real estate transaction.
              Escrow Instructions - Instructions which are signed by both buyer and seller, and which enable an escrow agent to
               carry out the procedures necessary to transfer real property, a business, or other assignable interest.
Table of
              Escrow Officer – see Closing Agent and Escrow Company
Contents
           Terms and Definitions F-M
              Fair Credit Reporting Act - A federal law giving one the right to see his or her credit report so that errors may be
               corrected. A lender refusing credit based on a credit report must inform the buyer which company issued the report.
               The buyer may see the report without charge if refused credit. or for a charge if just curious.
              Fair Market Value - Price the property would be negotiated between a willing seller and willing buyer in a
               reasonable time. Usually arrived at by comparable sales in the area.
              Federal Home Loan Mortgage Corporation (FHLMC-Freddie Mac) -A semi-governmental purchaser of mortgages
               in the secondary market. The trading of mortgage securities (Participation Certificates) for mortgages in its guarantor
               program has been highly successful.
              Federal Tax Lien - A lien attaching to property for nonpayment of a federal tax (estate, income, etc.). A federal tax
               lien differs from other liens in that it is not automatically wiped out by foreclosing on a mortgage or trust deed
               recorded before the tax lien (except by judicial foreclosure).
              Fee Simple - An estate under which the owner is entitled to unrestricted powers to dispose of the property, and which
               can be left by will or inherited. Commonly, a synonym for ownership.
              Fixed Rate Mortgage - A mortgage having a rate of interest which remains the same for the life of the mortgage.
              FNMA (Fannie Mae) - A private corporation dealing in the purchase of first mortgages at discounts.
              Foreclosure - A proceeding in or out of court, to extinguish all rights, title, and interest, of the owner(s) of property in
               order to sell the property to satisfy a lien against it.
              GNMA (Ginnie Mae) - Government National Mortgage Association. A federal association, working with FHA, which
               offers special assistance in obtaining mortgages, and purchases mortgages in a secondary capacity.
              Grantee - One to whom a grant is made. Generally, the buyer of a property.
              Grantor - One who grants property or property rights. Generally, the seller of a property.
              Gross Income - The scheduled (total) income, either actual or estimated, derived from a business or property.
              Hazard Insurance - Real estate insurance protecting against loss caused by fire, some natural causes, vandalism, etc.,
Table of       depending upon the terms of the policy.
              Home Owner's Association - (1) An association of people who own homes in a given area, formed for the purpose of
Contents       improving or maintaining the quality of the area. (2) An association formed by the builder of condominiums or
               planned developments, and required by statute in some states. The builder's participation as well as the duties of the
               association are controlled by statute.
           Terms and Definitions F-M
              HUD-1 Settlement Statement: A document that provides an itemized listing of the services provided and the fees
               charged for the transaction.
              Independent Contractor – A person who earns a livelihood other than as an employee on salary. Often receives a
               1099 tax form at the end of the year and pays self-employment taxes rather than receiving a W-2 and having taxes
               withheld from the paycheck.
              Independent Contractor Agreement – An agreement that defines the business relationship between a signing
               service or a closing agency and a Notary Signing Agent
              Interest Rate - The percentage of an amount of money which is paid for its use for a specified time. Usually
               expressed as an annual percentage.
              Judgment - The decision of a court of law. Money judgments, when recorded, become a lien on real property of the
               defendant.
              Judicial Foreclosure - Foreclosure through court action rather than by a power of sale. Judicial foreclosure is
               sometimes necessary to remove certain tax liens.
              Judicial Sale- sale in which the property is being sold by court order generally because a lien holder has foreclosed
              Junior Lien - A lien which is subordinate to a prior lien.
              Junior Mortgage - Any mortgage of lesser priority than a first mortgage.
              Lender- a company or individual who is lending money. Also known as a Mortgagee
              Lien - An encumbrance against property for money, the property acts as collateral
              1st Lien Position- the individual or company in this position is the first to be paid if the property goes to judicial sale
              2nd Lien Position- the second to be paid
              Lien Holder- individual or company to whom money is due in which real property is the collateral
              Listing Agent- Real Estate Agent who represents the seller
              Liquid Assets - Cash or assets immediately convertible to cash.
Table of
              Loan Origination Fee - A one time set up fee charged by the lender.
Contents      Loan To Value Ratio (LTV) - The ratio expressed as a percentage, of the amount of a loan to the value or selling
               price of real property. Usually, the higher the percentage, the greater the interest charged. Maximum percentages for
               banks, savings and loans, or government insured loans, is set by the statute.
           Terms and Definitions F-M
              Maintenance Fee - As applied to condominiums and planned developments, the amount charged each unit owner to
               maintain the common area. Usually a monthly fee paid as part of the budget.
              Manufactured Home - Factory-built or prefabricated housing, including mobile homes.
              Margin - In adjustable rate mortgages, the amount added to an index to determine the adjusted interest rate (also
               known as spread).
              Market Value - The highest price a willing buyer would pay and a willing seller accept, both being fully informed,
               and the property exposed for a reasonable period of time. The market value may be different from the price a property
               can actually be sold for at a given time (market price).
              Mortgage – A legal instrument that pledges a property to the lender as security for payment of a debt. Used in some
               states instead of a deed of trust. (Pennsylvania uses these.)
              Mortgage Banker - A company providing mortgage financing with its own funds rather than simply bringing
               together lender and borrower, as does a mortgage broker. Although the mortgage banker uses its own funds, these
               funds are generally borrowed and the financing is either short term or, if long term, the mortgages are sold to
               investors (many times insurance companies) within a short time.
              Mortgage Broker - One who, for a fee, brings together a borrower and lender, and handles the necessary applications
               for the borrower to obtain a loan against real property by giving a mortgage or deed of trust as security. Also called a
               loan broker.
              Mortgage Company - A company authorized to service real estate loans, charging a fee for this service.
              Mortgagee- Lender
              Mortgage Insurance - Insurance written by an independent mortgage insurance company (referred to as an "MIC")
               protecting the mortgage lender against loss incurred by a mortgage default, thus enabling the lender to lend a higher
               percentage of the sale price. The Federal Government writes this form of insurance through the FHA.
              Mortgage Insurance Premium - The amount paid by a mortgagor for mortgage insurance.
              Mortgage Note - A written promise to pay a sum of money at a stated interest rate during a specified term. It is
               secured by a mortgage.
Table of
              Mortgage Warehousing - A system whereby a mortgage company will hold loans which would ordinarily be sold, in
Contents       order to sell later at a lower discount. These mortgages are used as collateral security with a bank to borrow new
               money to loan.
              Mortgagor- Borrower
           Terms and Definitions N-Z
              Negative Amortization - A condition created when a loan payment is less than interest alone. Even though payments
               are made on time, the amount owing increases.
              Notary Signing Agent - Notary Public who specializes in loan document signings.
              Note - A unilateral agreement containing an express and absolute promise of the signer to pay to a named person, or
               order, or bearer, a definite sum of money at a specified rate or on demand. Usually provides for interest and,
               concerning real property, is secured by a mortgage of trust deed.
              Notice of Default (NOD) - A notice filed to show that the borrower under a mortgage or deed of trust is in default
               (behind on the payments).
              Notice of Right to Cancel – A loan document that informs the borrower of their right to cancel the loan within three
               business days following the signing of the documents.
              Payoff- written statement of amount of money needed to pay a loan or a lien in full in order to have the lien removed
               from the property
              Per Diem - Daily interest.
              Piggyback Loan - A loan made jointly by two or more lenders on the same property under one mortgage or trust
               deed. A 90% loan, for example, may have one lender loaning 80% and another (subordinate) lender loaning the top
               10% (high risk Portion).
              Planned Unit Development (PUD) - A subdivision of five or more individually owned lots with one or more other
               parcels owned in common or with reciprocal rights in one or more parcels. The lots are generally small, being the
               exact size of the improvements, or slightly larger.
              Point - One percent of the amount of the loan.
              Postdate – deceptive and sometimes illegal act of dating a document with a time after that of the actual signing or
               execution.
              Prepaid Interest - Interest paid before becoming due.
Table of
              Prepayment Penalty - A penalty under a note, mortgage, or deed of trust, imposed when the loan is paid before it is
Contents       due.
              Principal - (1) The person who gives authority to an agent or attorney (See attorney-in-fact). (2) Amount of debt, not
               including interest. The face value of a note, mortgage, etc.
           Terms and Definitions N-Z
              Private Mortgage Insurance - Insurance against a loss by a lender in the event of default by a borrower (mortgagor).
               The insurance is similar to insurance by a government agency such as FHA, except that it is issued by a private
               insurance company. The premium is paid by the borrower and is included in the mortgage payment.
              Quitclaim Deed - A deed operating as a release; intended to pass any title, interest, or claim which the grantor may
               have in the property, but not containing any warranty of a valid interest or title in the grantor.
              Real Estate - (1) Land and anything permanently affixed to the land, such as building, fences, and those things
               attached to the buildings, such as light fixtures, plumbing and heating fixtures, or other such items which would be
               personal property, although in some states a fine distinction may be made. (2) May refer to rights in real property as
               the property itself.
              Real Estate Agent – A person licensed to negotiate and transact the sale of real estate on behalf of the property
               owner.
              Real Estate Settlement and Procedures Act (RESPA) – A consumer protection law that requires lenders to give
               borrowers advance disclosure of closing costs.
              Reconveyance - An instrument used to transfer title from a trustee to the equitable owner of real estate, when title is
               held as collateral security for a debt. Most commonly used upon payment in full of a trust deed. Also called a deed of
               reconveyance or release.
              Recording - Filing documents affecting real property as a matter of public record, giving notice to future purchasers,
               creditors, or other interested parties. Recording is controlled by statue and usually requires the witnessing and
               notarizing of an instrument to be recorded.
              Refinance - (1) The renewing of an existing loan with the same borrower and lender. (2) A loan on the same property
               can be either the same lender or borrower. (3) The selling of loans by the original lender.
              Rescission - The cancellation or annulment of a transaction or contract by the operation of law or by mutual consent.
              Second Mortgage - A mortgage which ranks after a first mortgage in priority. Properties may have two, three, or
Table of       more mortgages, deed of trust, or land contracts as liens at the same time. Legal priority would determine whether
               they are called a first, second, third, etc. lien.
Contents      Seller- owner of a property wishing to transfer ownership to another individual or company
              Selling Agent- Real Estate Agent who represents the buyer
           Terms and Definitions N-Z
              Settlement Agent – see Closing Agent
              Settlement Statement - A statement prepared by broker, escrow, or lender, giving a complete breakdown of costs
               involved in a real estate transaction. Sometimes a separate statement is prepared for the seller and buyer. The HUD-1
               form is the most commonly used Settlement Statement.
              Simple Interest - Interest computed on principal alone, as opposed to compound interest.
              Signing Company – A company that serves as a middleman between closing agents and Notary Signing Agents in
               setting up a loan document signing.
              Sole Proprietorship - Individual ownership of a business as opposed to a partnership or corporation.
              Subordinate - To make subject or junior to.
              Subordination Agreement - An agreement by which an encumbrance is made subject (junior) encumbrance. For
               example: A loan on vacant land is made subject to a subsequent construction loan.
              Title - The evidence one has of right to possession of land.
              Title Agent – licensed individual who provides the Title Commitment and Title Policy. Often acts as an Escrow
               Officer and Closing Agent as well.
              Title Commitment- information from the title search is used to draw up a Title Commitment. The Title Commitment
               is an agreement or commitment to insure a property if all conditions are met.
              Title Company – A company that specializes in examining and insuring titles to real estate.
              Title Insurance Policy - A contract by which the insurer, usually a title insurance company, agrees to pay the insured
               a specific amount for any loss caused by defects of title to real estate, wherein the insured has an interest as purchaser,
               mortgagee, or otherwise.
Table of      Title Search- a search of county records to provide a report about a property
              Townhouse - Originally a house in a city as opposed to a country estate. More recently the term is applied to certain
Contents
               types of row houses, whether planned unit developments or condominiums.
           Terms and Definitions N-Z
              Transfer Tax – Taxes due to the state and local government when real property is transferred. In Pennsylvania, this
               is typically 2% of the sale price. Some exceptions do apply.
              Truth in Lending Act (TILA) – A consumer protection law that requires lenders to fully disclose in writing the
               terms and conditions of a mortgage, including the annual percentage rate (APR) and other charges.
              Underwriter - (1) A person who reviews and approves/declines loans. The analysis of risk and the matching of it to
               an appropriate rate and term. (2) The large company, represented by title agents, which provides the actual title
               insurance and is responsible to resolving any claims that arise.
              Vested - Present ownership rights, absolute and fixed. Modernly, ownership rights, even though on a land contract are
               subject to a mortgage or deed of trust.




Table of
Contents
           Terms and Definitions
            Misc. Abbreviations
           1003     Loan Application
           1040's   Personal Federal Tax Returns
           1065's   Federal Partnership
           1120's   Federal Corporate Returns
           W-2's    Wage and Tax Statement
           1099's   Independent Contractor Wage Statement
           K1's     Partnership Wage and Tax Statement
           4506     IRS form requesting copy of tax return

Table of
Contents
           Sample Documents
           Following, we’ll being describing some of the most common documents that
           you’ll find in a loan package. Follow along in the folder you’ve received where
           you will find samples of these documents. Many are named at the top and are
           rather self-explanatory.
           Please be aware that these are only a sample of the documents you may
           encounter. Every loan is different and each lender creates their own documents.
           Even the documents you see here may look a little different from one lender to
           the next. Over time you’ll find that some documents are in every loan package
           while others will only appear occasionally.
           Finally, the sample documents provided in this course are for educational
           purposes only and are not to be used as blank forms for any transaction.



Table of
Contents
            Sample Documents
            HUD-1 Settlement Statement
               – This statement is an itemization of the actual services that have been provided and
                 the fees charged. ―Cash From/To Borrower‖ is where you would look to see if the
                 borrower must bring funds to settlement.
               – Common Questions or Concerns: If the borrower is going to be getting money
                 back they’ll often ask, ―When do I get my money?‖
                 If the loan is subject to the 3 day Right of Rescission. They won’t receive their
                 funds until after that time is up. If there is no Right of Rescission, then you will
                 probably have been given a check to deliver to the borrowers at closing or you’ll be
                 given other instructions on the matter.
           Truth in Lending (TIL)
              –This document is used to compare mortgages from lender to another.
              –Common Questions or Concerns: ―This isn’t the interest rate I’m supposed to
              have!‖
                 You’ll see a percentage rate in the top box on the left. It is only an interest rate for
              comparison purposes. You may direct them to the Note for their interest rate.
              –The Annual Percentage Rate or APR is calculated by adding certain loan costs
Table of      (origination fees, prepaid interest and other costs) to the loan amount and spreading
Contents
              these charges over the life of the loan. This results in a higher rate than the one seen on
              the note. If any of the following HUD lines need to be changed, then a new TIL will
              have to be created and signed. Those lines include: 801, 802, 807, 808, 809, 810, 811,
              812, 813, 814, 815, 816, 901, 902, 1002, 1101, 1111, 1112, 1305, 1306 & 1307.
           Sample Documents
            Note
              – The Note is the borrowers promise to pay back the loan. You may want to point
                out to the borrower #1 the loan amount, #2 their interest rate, #3 the due date of
                their first and last payments
              – Common Questions or Concerns: ―This monthly payment is less then I
                expected.‖
                The monthly payment amount shown may be less than their true monthly payment
                amount because it may not include escrows. You can direct them to their First
                Payment Letter for their actual monthly payment.


           Mortgage
              –The mortgage is the document that secures the property and will be taken to the county
               courthouse and recorded as a lien against the property in the Recorder of Deeds Office.
              –Please be aware that some mortgages have riders attached to the end that require a
Table of       signature as well. Generally page two or three of the mortgage contains check boxes
Contents       that will be marked if there is a rider. If any rider boxes are check, always look over the
               package to make sure the rider was not forgotten.
           Sample Documents
            W-9 and 4506
              – Both of these documents are used by the lender for tax purposes. Have the
                borrower verify that their name, address and social security number are correct on
                each.
              – Always check page two. Sometimes the borrower must initial page two.
              – The 4506 is generally just kept in a borrowers file, however, occasionally the
                lender will perform an audit to make sure no tax fraud has been committed. At that
                time the form is used to obtain a copy of the tax transcripts from the IRS. There is
                a $23.00 fee for the transcripts that is paid by the entity requesting the transcripts
                not the borrower.
              – The W-9 is used each year for the mortgage company to report to the IRS the
                amount of interest you have paid that year.
            Errors and Omissions Correction Agreement
              – This document states that if any mistakes are found in the loan documents, the
                borrower agrees to help in any way necessary to correct the mistake and resign or
Table of        initial documents.
Contents
           Sample Documents
            Servicing Disclosure Statement
               – This document is an explanation to the borrower that the lender may sell the
                 servicing of their loan to another company.

           First Payment Letter
               –This letter outlines the parts of the monthly payment including escrow amounts for
                taxes, homeowners/hazard insurance and mortgage insurance. It then provides a true
                total for their monthly payments. This letter doubles as the borrowers initial payment
                coupon if their first statement or coupon book does not arrive on time.

           Notice of Right to Cancel or Notice of Right of Rescission
               –Almost every refinance is subject to the 3 day right of rescission. The borrowers have 3
                business days in which to change their mind and cancel the loan. After that time the
                loan is disbursed, recorded at the county courthouse and it becomes their new mortgage.
                This does not apply to investment properties.
               –Always be careful about where the borrowers sign or initial. There are at least two
                places and a signature in the wrong place will cancel their loan immediately. The
Table of        borrower must sign under the portion that states they have received two copies of this
Contents        document not under the part which states they wish to cancel.
               –Often times there is a separate Notice for Each Borrower. This is because it only
                requires one borrower to cancel the loan.
           Sample Documents
            Uniform Residential Loan Application
              – This is a typed copy of the original loan application. Often times borrowers will
                question why they have to sign this again. Lender generally require it be signed at
                close because changes have been made to it or the original is being kept in a
                different location.
              – Borrower’s will also notice mistakes on this document. This is the only document
                where the mistakes will not effect anything and the lender will advise that it does
                not need to be corrected.
              – Finally, this document is generally four pages long requires a signature or initials
                on every page. Look carefully at the entire document.




Table of
Contents
           Sample Documents
            Mortgagor’s Affidavit
               – This document contains a list of statements that the borrower agrees to or affirms
                 the correctness of. It is always a good idea for the borrower to read this document
                 to make sure everything is correct.
           Name Affidavit, aka Identity Certificate, aka Signature Affidavit
               –The borrower must disclose any alias they may be known by. They may write in any
                that were not provided by the lender. Alias’s include a woman’s maiden name if she still
                uses it on legal documents.
           Tax Information
               –You will often see a sheet requesting real estate tax information. Unless you’ve been
                instructed otherwise, it is typically filled out by the title company.
               –You also see a letter that will be sent to the Tax Collector requesting that tax bills be sent
                directly to the lender. Often Pennsylvania Tax Collectors will disregard this letter. Be
                sure to instruct your borrower to be on the look out for any tax bills that they may need
                to forward to their lender if their taxes are being escrowed.
           Closing Instructions
Table of
               –Closing or Loan instructions must be read carefully prior to the signing and all
Contents        directions contained there in must be followed. These instructions range from 5 to 15
                pages in length and will look different for each lender. If you have any questions about
                them, call the lender immediately.
           After Settlement
            Efficiency and Accuracy is Critical
           Timing is one of the most crucial concerns of the Notary Signing Agent job — indeed, careful
           attention to deadlines is one reason there is such a premium for their vital services. Notary Signing
           Agents must return all documents to the purveyor or lender as quickly as possible. The Notary Signing
           Agent’s role goes well beyond the vital tasks of a Notary Public. Signing Agents perform additional
           duties separate from notarizing signatures. One such duty is being a courier, delivering documents to
           the borrower and later facilitating the return of the signed documents to the lender in a timely fashion.
           The Notary Signing Agent has emerged as a result of a growing demand for faster and more attentive
           service. Previously, borrowers were expected to travel to the office of a lender, escrow agent or title
           firm to complete a loan. A Signing Agent’s services reduce a borrower’s valuable time away from
           home or office during the workweek. In addition, the emergence and convenience of overnight
           delivery, fax and e-mail have significantly helped to expedite the loan process.
           First, a notary must comply with any fax requests. Some lenders, signing companies, and title
           companies will request that certain documents be faxed after closing. These may be documents from
           the loan package, a closing confirmation form from the signing services, or even an invoice for your
           services.

Table of
Contents
           After Settlement
           A signing is not complete until the documents are delivered to the shipping service. Therefore, a
           Notary Signing Agent’s timely delivery of signed and notarized documents is a critical part of the
           signing process. If the documents aren’t delivered on time, the loan may not close by deadline and the
           entire real estate transaction may fall through.
           What can a Notary Signing Agent do to ensure the timely delivery of loan documents? First, always
           have the necessary shipping supplies readily available. Ideally, a lender will include the return
           packaging material in a signing packet. However, if the lender fails to do so, the diligent Notary
           Signing Agent will have shipping materials on hand and ready to mail, carefully following the lender’s
           instructions for return of the documents. Supplies should include shipping labels, envelopes, sleeves
           and air bills.
           Secondly, Notary Signing Agents can expedite the transaction by becoming familiar with all shipping
           services in the area (FedEx, UPS, etc.) prior to a signing, including shipping policies, prices, shipping
           times, etc. This is helpful in eliminating delays. It is also crucial to clarify with the lender when a
           Signing Agent must complete a signing, to guarantee that documents arrive on time. Always save
           shipping receipts and tracking numbers as proof of the ship date.
           It is advantageous to take extra precautions to verify the correct mailing address. While an obvious
           safety measure, it is also an important step to ensure a timely arrival of the documents.
Table of
Contents
           Technology and the Notary
           Hardware
            Fax-       Having a fax machine in this day
             and age is expected if you hope to appear like
             a legitimate business. A fax machine may
             save you a lot of extra driving if it turns out
             that documents are missing from the loan
             package, something needs to be resigned, or
             any number of other emergencies pop up.
             Not to mention some companies may require
             you to fax them a confirmation that a loan
             closed when you’re done. Without that fax,
             they may just find themselves another notary
             to do business with. On the bright side like
             with most technologies, the prices of fax
             machines are slowly going down and a good
             one can now be purchased for around
             $100.00. If you can’t afford a dedicated fax
Table of     line you can always share your phone line.
Contents
           Technology and the Notary
                           Computer with printer- If
           Hardware           you feel confident using a computer and the
                              internet, then having a laser printer that can
                              print on legal size paper could reduce the
                              time you spend on a settlement and hence
                              increase your profits. Not to mention it
                              makes you more valuable to your clients.
                              More and more lenders are emailing loan
                              packages. If you are able to download and
                              print those documents, then you won’t have
                              to drive all over creation to pick up the loan
                              package. A word of caution, if you do
                              closings in Philadelphia. The Philadelphia
                              Recorder of Deeds office will not accept 8 ½
                              x 14 paper. So any mortgage you print out on
                              legal size paper will have to be cut to size.

                          If you don’t feel confident using a computer,
                          then don’t attempt to download documents.
                          Sometimes these packages are VERY easy, but
                          sometimes they aren’t. It could turn out to be
                          more time and trouble then it’s worth.
Table of
                          Of course there are many other benefits to using
Contents                  a computer when running a business from
                          accounting to word processing. Those alone may
                          make the purchase worthwhile.
           Technology and the Notary
           Hardware
            Scanner-           Scanners will take a piece      Cell Phone-              a cell phone can be an
              of paper and create a digitized image that can     invaluable resource if you’re a mobile notary.
              be stored in a computer. This is useful if you     To start with, you’re mobile, people need to
              use your computer to send faxes rather than a      be able to reach you when your not in the
                                                                 office. Most Signing Companies have large
              fax machine. It is also useful if you need to      databases of notaries. They will take a list of
              store a large volume of records. These             notaries who do closings in the needed area
              images can be burned onto a CD for compact         and call down that list until they reach a
              storage and speedy retrieval.                      person who says they can do the closing.
                                                                 Time is of the essence. If you don’t answer
            Laptop- If you are offering your                    the phone when they call, you may miss your
              clients the capability of electronic               opportunity for work. You should also make
              transactions, then a laptop will become a          sure you have voicemail with your cell phone
                                                                 so that you’ll get messages much more
              necessity. Laptop come in many different
                                                                 quickly. The other benefit to having a cell
              weights and sizes. A larger screen size will       phone is when you are actually conducting a
              make it easier for your customers to see their     closing. You may be in a restaurant or other
              documents, however keep in mind that it will       location that does not provide you easy
Table of      also increase the weight of your computer.         access to a phone. If a question comes up,
              You may want to get a laptop bag with              you’ll need to be able to reach your contact
Contents                                                         people.
              wheels to accommodate this problem.
           Technology and the Notary
           Software
            Efax or fax software-                              The only problem with both of these
             There are companies on the internet that offer     solutions is when you need to fax a paper that
             efax solutions. For free or a low monthly fee,     is not in your computer. In that case, you’ll
             they will provide you with a fax number            either need a fax machine to fax it out or a
             which you can advertise as your own. When          scanner on your computer so that you can
             someone faxes to you this company will             digitize an image of the paper into the
             convert the fax to an email and email it to        computer.
             you. This is a great solution if you don’t
             have use for sending a lot of out-going faxes
             and don’t want to pay for a fax phone line.       Registry Software-                    many
             To send an out-going fax you would email           notary supply companies offer computer
             the document as an attachment and the Efax         software to help you maintain a Registry that
             company would transfer it to a standard fax        takes up far less space. This is a great time
             and forward it to the designated fax number.       and space saving solution. However, be sure
              On the flip side, you can buy fax software        to keep a backup copy because if your
             for your computer which will allow you to          computer ever crashes and you lose your
             send and receive faxes through your                register, you could be subject to significant
             computer. You will need a faxmodem and             fines. These software programs usually cost
             phone line going into the computer to              around $50. If you know how to use
Table of
             complete this set up.                              Microsoft Excel or Word, you may be able to
Contents                                                        setup your own notary register and save
                                                                yourself the expense.
           Technology and the Notary
           Electronic Transactions
            Software-           There is wide range of    Pen Input Device-                  A Pen Input
             software programs on the market that           Device is a piece of hardware that connects to
             allow you to create, store, use and            your computer usually through a USB port.
             transmit your electronic signature. When       This device typically consists of a flat writing
             shopping for these products pay special        pad and an electronic pen. I allows you to
             attention to the level of security they        sign your name, create a drawing, etc. just
             offer and well as compatibility with the       like you would with a normal pen and paper.
             various formats that documents may             However, everything you ―write‖ on the pad
             come to you. For instance, a program           is transferred to your computer screen as a
             that only allows you to attach you             digital image. This piece of hardware would
             electronic signature to a Microsoft Word       allow you and your customers to
             Document will not do you any good if           electronically sign a document.
             your clients is sending you a document
             created in Adobe Acrobat.



Table of
Contents
           Technology and the Notary
           Internet
            Email-        Email can be another great way      Websites-            Websites can be a great
             for clients and customers to reach you.            source of information. You can post your
             However, if you advertise an email address         own website and provide customers an easy
             than make sure you check your email at least       reference of your contact information, office
             twice a day so that you can maintain quality       hours, services and prices. Or you can go
             communications. Email can also be a low            surfing the internet for information on signing
             cost way of advertising or keeping your            companies and notary organizations. You
             clients and customers informed about the           can find notary supplies and seminars as well.
             happenings in your business. However, be           This can prove to be an invaluable source of
             sure not to use your personal email address as     business and information.
             your business address. The email address
             needs to sound professional and you don’t
             want to waste time sifting through junk email
             and correspondence from friends and family
             when you’re working.
Table of     www.notarypublic.com offers free email
             accounts for notaries.
Contents
           Other Tools
              Notary Supplies
                –   If you are already a Notary Public, then you probably have the necessary Notary tools.
                    Essential supplies include a register, stamp, bond, errors and omissions insurance and blank
                    pre-printed affidavits.
                –   Please be aware that your Errors and Omissions Insurance will not cover mistakes on any loan
                    documents that are not notarized.
              Office Supplies
                –   Besides the standard supplies needed for any office there are a few specific items that you may
                    find helpful. Sometimes companies request that signatures be made with similar pens, and Blue
                    ink makes for easy identification of original documents. ―Sign Here‖ tags make identifying
                    signature lines quick and easy. And a small stapler or paper clips will help with your
                    organization.
              Misc.
                –   A date book, paper or electronic will help you keep track of your appointments and provide
                    quick easy answers when someone calls to see if you can do another closing. Some electronic
                    organizers can be equipped to make use of electronic signatures too.
                –   A mileage log will help you keep track of the miles you put on your car when using it for
Table of            business. This can be a helpful tax write-off come spring.
Contents
           Final Test
           This is your last Test. All answers must be typed. You may submit your answers via email, mail, or
           fax. All questions are Essay form or short answer. If you are stuck on a question, refer back to the
           previous screens The Settlement, Terms and Definitions, Sample Documents, After Settlement,
           Technology and the Notary and Other Tools.
           1.    Why is it important to explain your role to the customer? (Worth 5 points)
           2.    Your are conducting a closing and the borrower refuses to sign the Errors and Omissions
                 Compliance Agreement because he does not like what it says. What do you do? (Worth 5 points)
           3.    Write a short fictional story (no more than 2 pages, no less than 1 page, typed) about a closing.
                 Use at least two abbreviations and twenty five words from your terms and definitions. Also
                 include an explanation to your ―borrower‖ of at least one document. (Worth 20 points.)
           4.    When you open your signing agent business, what types of technology or tools do you think you
                 will make use of and why? The types of technology you discuss does not have to be limited to the
                 examples provided in this course. If there is something you will use that was not discussed here,
                 make sure you give a complete description of the technology along with why you will use it.
                 (Worth 10 points)



Table of
Contents
           Final Test
           Congratulations on completing your final test!
           Please make sure your name, phone number and mailing
           address or email address are on the top of your answer sheet,
           double check your answers and submit via one of the
           following methods:
           Email: info@carnanco.com
           Fax: 215-234-6470
           Mail:
           Cheryl Roberge
Table of
           Carnanco Conveyancing
Contents   3460 Westview Dr.
           Perkiomenville, PA 18074
           Mentor Program
           After completing this course you will be eligible to apply for our Mentor Program. We will
               pair you with an experienced notary closer who will take you along to 4 signings.
               You’ll get to see just how a signing should be conducted and on the second two- get to
               conduct a signing yourself under professional supervision.

           No seminar can ever replace what you can learn ―on the job‖. But gaining experience and
               making mistakes along the way can be very costly. Not to mention first time jitters can
               cause embarrassing situations. The comfort and support of having an experienced
               notary closer at your side can really improve your chances of success!

           Please call or email if you would like more information.
               215-234-6467 or Info@carnanco.com




Table of
Contents
           Directory of Opportunities
           The following list is of companies which have something
           to offer you. Some are signing companies; some sell
           supplies, some offer information. As a service to our
           students, we are providing the following list of
           organizations we feel may be of interest. This list is not to
           be construed as an endorsement of the products or services
           that may be offered by these companies. These companies
           are not a part of Carnanco Conveyancing and we are not
           responsible for their accuracy, honesty, reliability or
           content. Please contact us with comments or suggestions
Table of
           of other organizations you would like to see us consider for
Contents   inclusion.
           Directory of Opportunities
           American Notary Network                   National Notary Association
                P. O. Box 9446                             Notary Signing Agent Section
                Brea, CA 92822-9446                        9350 De Soto Ave., P.O. Box 2402
                                                           Chatsworth, CA 91313-2402
           Toll-Free: 1-800-917-2050
                                                     Office Hours:Monday - Friday 5:00 a.m. to 5:00 p.m.
           Hours: (8am-5pm PST, Mon-Fri)                   (Pacific Time)
           Email: members@americannn.com\            Phone: 1-800-US NOTARY (1-800-876-6827)
                                                     Fax: 1-800-833-1830
           goMobileNotary                            Email: info@signingagent.com
                 1600 Golden Gate Avenue, Suite 25   http://www.nationalnotary.org/index.cfm
                 San Francisco, CA 94115
           http://www.gomobilenotary.com/            NotaryPublic.com
                                                     Free email addresses, calendar of events
           Lending Universe
           http://www.lendinguniverse.com/main.asp   Notary Public Directory
           Sign up online free                       http://1800anotary.com/other_notaries.htm

                                                     Notarywork.com
           The Mobile Notary
                                                     P.O. Box 51507
                P.O. Box 2337
                Scotia NY 12302                      Irvine, CA 92619-1507
                                                     For general customer service questions:
           Toll Free: (877)399-3059
Table of        Phone: (518) 399-3059                customerservice@NotaryWork.com
                Fax: (518) 399-3059                  If you are trying to register and are having problems:
Contents                                             orderproblems@NotaryWork.com
           Email: Mark@themobilenotary.com
                                                     Toll Free Phone #: (866) 314-5981
                                                     Office Hours: Monday-Friday 9:00 am - 4:00 pm PST.
           Directory of Opportunities
           Vital Signing, Inc.                                  Professional Loan Signing Services
                 10197 Hole Avenue                              7638 N. Ingram Avenue, Suite 202
                 Riverside, CA 92503-3441                             Fresno, CA 93711
           Tel. (909) 343-3131                                  Phone: (888) 689-2383
           Fax (909) 343-3139                                   Fax: (559) 447-8900
           info@vitalsigning.com                                http://www.loansigners.com/
           www.vitalsigning.com
                                                                U.S. Mobile Notary Association
           123Notary.com                                        http://www.usmna.net/pamna/
           Jeremy Belmont                                       E-mail: info@usmna.net
           5850 W. Third Street, # 186
                Los Angeles, CA 90036                           The American Society of Notaries
           Toll Free: 800 592-8339                              Phone: (850) 671-5164
           Phone: (323) 933-5383                                http://www.notaries.org/
           Email: jeremybelmont@hotmail.com
           Hours: 10 AM to 8 PM, Pacific Time, Monday-Friday.   BridgSpan, Inc.
                                                                Phone: 888.485.2432, ext. 7185
           A-24 Hour Notary and Fingerprinting                  http://www.bridgespan.com/lf.html
                1721 Eastern Ave. Suite 14
                Sacramento, CA 95864                            E-mail: signing@bridgespan.com
Table of
           Phone: (800) 536-7233
Contents   Fax: (916) 483-0923
           E-mail: notary@a24hournotary.com
           Web: www.a24hournotary.com
           Directory of Opportunities
           Loan Closers                             Signing Agent
           25108-B Marguerite Parkway #207          National Notary Association
           Mission Viejo, CA 92692-2400             Notary Signing Agent Section
           Phone: 949-470-3737 or 877.887.3737      9350 De Soto Ave., P.O. Box 2402
           Fax: 949-470-3733 or 877-871-3733        Chatsworth, CA 91313-2402
           Cristy Spooner (x102) - Notary contact   Phone: 1-800-876-6827
           http://www.loan-closers.com/             Fax: 1-800-833-1830
                                                    http://www.signingagent.com/
           Notary-Services                          info@nationalnotary.com
           PO Box 1534
           Upland, CA 91785-1534                    ReddyStamp
           Phone/Fax: 800.909.9003                  2222 South Sherwood Drive
           http://notary-services.com/wel.html      Valdosta, GA, 31602
           info@notary-services.com                 Phone: 1-800-737-8949
                                                    Fax: 229-253-0580
           Notary Work                              Cell: 229-630-1232
           P.O. Box 51507                           http://www.reddystamp.com/HTML/notarysp.html
           Irvine, CA 92619-1507                    Email: sales@reddystamp.com
           Phone: 949- 305-7517
Table of   http://www.notarywork.com/
Contents   customerservice@NotaryWork.com
           Directory of Opportunities
           USA Signing Services                                      Loan-closers.com
           2030 East Fourth Street, Suite 117                        25108-B Marguerite Pkwy #207
           Santa Ana, CA 92705                                       Mission Viejo, CA 92692
           Phone: 714-541-1540                                       Contact: Zach
           Fax: 714-689-2396                                         Phone: 877-887-3737
           http://www.usasigning.com/                                Fax: 877-871-3733
           info@usasigning.com                                       Email: zach@loan-closers.com
                                                                     www.loan-closers.com
           Communication Intelligence Corporation
           Electronic Signature Technology and Softwares             CSS Signing Service
           http://www.cic.com/                                       PO Box 1072
                                                                     Centerville, TX 75833
           IBM Pen Technologies                                      Contact: Christi
           http://www.research.ibm.com/electricInk/                  Phone: 903-626-6142
                                                                     Fax: 903-626-7113
           America West Signing                                      Email: cgilmore@risecom.net
           Phone: 303-423-3153
           Email: awsigning@aol.com                                  DJ Services
           (Only accepts applications from 123Notary.com certified   Phone: 866-757-6064
Table of        signers.)                                            Fax: 760-757-6074
Contents                                                             Email: DJLoanServ@aol.com
           Directory of Opportunities
           USA Signing Services
           2030 East Fourth St. Suite 117
           Santa Ana, CA 92705
           Fax: 714-242-1553
           Email: info@usasigning.com
           www.usasigning.com

           Select Services
           117 W. Charryhill St.
           Pittsburgh, PA 15210
           Contact: Leo T. Forbidussi
           Phone: 412-884-2583
           Fax: 412-884-5370
           Email: forbiduf@netscape.net

           Island View Financial
           2034 Demador
           San Clemente, CA 92673
           Contact: Candice
Table of   Phone: 949-388-0473
Contents   Fax: 866-422-4358
           Email: ivfinancial@cs.com
           www.islandfinancial.com

				
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