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Returning Work Uniforms

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									      The University of Texas at Austin · Physical Plant · Employee Policy Manual



Uniforms, Dress, and Appearance

Supervisor Responsibility – It is the responsibility of the supervisor to ensure that his/her
employees are appropriately dressed for work including, if appropriate, uniform, safety shoes or
slip-resistant shoes, and safety eyewear or other personal protective equipment. The employee’s
immediate supervisor is responsible for ensuring that the employee wears the uniform properly.

Employee Responsibility – It is your responsibility to be appropriately attired for work at the
beginning of your work shift (i.e., wearing your uniform if in a uniform-designated job title;
wearing safety shoes or slip-resistant shoes if in a job title that requires them; for a job title that
does not require a uniform, dressed in personal attire appropriate for the position).

Compliance – If you arrive at work not appropriately attired for your job (i.e., not wearing the
uniform while serving in a uniform-designated job title; not wearing safety shoes or slip-resistant
shoes when the job title requires them; or not dressed in personal attire appropriate for the
position while serving in the job title that does not require a uniform) you will be instructed to
leave the workplace on your own time (using vacation, compensatory time, overtime, floating
holiday time, or leave without pay) and return appropriately attired to perform your job. Failure
to adhere to the Uniforms, Dress, and Appearance policy as described in this section may result
in progressive disciplinary action, up to and including dismissal.

Uniforms

Wearing uniforms has many advantages to both Physical Plant and you. Your business-like
appearance enables you to represent Physical Plant in a safe and professional manner. Uniforms
are intended to give you a neat, presentable, professional appearance that enhances your status in
the eyes of the University community. Keeping the uniform clean and neat shows your sense of
pride in belonging to an accomplished organization and a professional attitude towards your
work. Uniforms make it possible for building occupants and law enforcement personnel to
recognize people who have authorized access to University property. Lastly, uniforms are a
benefit that helps save on wear and tear to your personal clothing.

Shop supervisors, assistant shop supervisors, crew leaders, construction inspectors, and
employees working in Crafts/Trades, Storeroom, Transportation, Solid Waste/Recycling,
Landscape Services, Custodial, Surplus Property, and employees designated by the Director, will
be issued uniforms. Managerial and office personnel in these departments will not be issued
uniforms.

Each Physical Plant employee who has completed the probationary period will receive a uniform
set consisting of:
    • Ten (10) polo shirts, smocks, long-sleeve or short-sleeve shirts with embroidered logos.
       Logo design will be the UT logo with Physical Plant embroidered above. The
       employee’s first name, or “go-by” name by which you are known (for example Jimmy
       for James), will be embroidered on these shirts.
    • Ten (10) pants, jeans, or skirts.



October 2004                           5.8 (page 1 of 4)           Uniforms, Dress, and Appearance
        The University of Texas at Austin · Physical Plant · Employee Policy Manual


   •    One (1) “baseball style” cap. The cap will have the embroidered UT logo. Caps may be
        worn indoors as part of the uniform when the employee is engaged in the performance of
        official duties. However, it is common courtesy to remove the cap at other times when
        indoors such as offices, break rooms, snack bars, training rooms, waiting rooms, etc.
        You are not required to wear a cap; however, if you want to wear a cap, it is preferred
        that you wear the cap provided for you or the Physical Plant safety cap.
   •    One (1) lightweight jacket. The jacket will have an embroidered UT logo and
        embroidered first name or “go-by” name by which you are known (for example Jimmy
        for James).

   Physical Plant employees who are within their probationary period will receive:
   • Five (5) polo shirts, smocks, long-sleeve or short-sleeve shirts with embroidered logos.
      Logo design will be the UT logo with Physical Plant embroidered above. The
      employee’s first name, or “go-by” by which you are known (for example Jimmy for
      James), will be embroidered on these shirts.
   • Five (5) pants, jeans or skirts.

Temporary employees will receive:
   • Five (5) polo shirts, smocks, long-sleeve or short-sleeve shirts with embroidered logos.
      Logo design will be the UT logo with Physical Plant embroidered above. The
      employee’s name will NOT be embroidered on these shirts.

For new employees, pending receipt of their uniforms, the supervisor will provide guidelines as
to the appropriate dress for work.

All employees issued uniforms will adhere to the uniform policy as follows:

   1.     Uniforms, and their repair or replacement, are provided at no cost to the
          employee. Each employee is responsible for safeguarding and accounting for
          all uniforms issued. Uniforms that are damaged, lost, or stolen due to employee
          negligence must be replaced at employee expense.

   2.     When an employee is fitted and the initial uniform order placed, the employee
          must specify the number of long and short sleeve shirts, and style of shirts and
          pants desired. Once issued, uniform items cannot be changed on a seasonal
          basis. Employees may select the desired uniform from within the range of those
          authorized. Employee requests for uniforms beyond the standard offering will
          only be granted due to documented medical necessity or special operational
          need as deemed appropriate by the Director of Physical Plant.

   3.     Each employee that is issued uniforms must wear a clean uniform each
          workday.

   4.     Complete uniforms must be worn during work hours. Shirts will be buttoned
          and tucked in, and trousers will be worn with a belt or suspenders. Smocks do
          not have to be tucked in. For after-hours call-outs, uniforms are optional, but
          should be worn when possible.


October 2004                         5.8 (page 2 of 4)         Uniforms, Dress, and Appearance
        The University of Texas at Austin · Physical Plant · Employee Policy Manual



   5.     Each employee is responsible for keeping his/her uniform clean.

   6.     When terminating employment, Physical Plant employees are responsible for
          returning all issued uniforms.

   7.     The uniform may be worn to and from work at the University, but it is not to be
          worn when off duty. Employees may wear uniforms when they are on the job
          even though they are off the University premises or outside their work areas,
          such as attending special work-related training seminars or meetings held in
          other areas of the University campus.

   8.     Uniform accessories, such as the cap and jacket, will be provided by Physical
          Plant and are considered Physical Plant property. Jacket liners may be
          purchased at the employee’s expense. Garments purchased from the uniform
          vendor for personal use cannot display the official Physical Plant logo. The
          University will not pay for maintenance (mending or replacement) of any such
          personally purchased items.

   9.     The ball caps (mesh or cloth) issued by Physical Plant is the preferred head
          covering. We prefer the standardized ball cap because the Physical Plant ball
          cap completes the overall professional look of the uniform. It is very important
          that our staff is easily recognizable and the uniform represents the department
          well. If a Physical Plant issued uniform cap becomes irreparably soiled or
          damaged prior to the scheduled replacement, the employee may exchange the
          damaged cap for a new one at Central Stores.

          Other head coverings of your choice must be clean, in good condition, and
          appropriate for the workplace.

   10.    Those employees who have been issued safety or slip-resistant shoes will wear
          those issued shoes with the uniform during work hours.

   11.    With the heat of the summer months, it is acceptable for employees to remove
          their uniform shirt and wear a t-shirt while working in a shop or in the Physical
          Plant compound, with the exception of PP1. Employees should be in full
          uniform when leaving the Physical Plant compound or entering PP1 where
          clients and customers may be encountered.

   12.    Assistant Supervisors can wear either blue jeans or khaki pants as part of their
          uniform. Since blue jeans were not part of the initial uniform issue for Assistant
          Supervisors, they can wear their own jeans until we reach the next uniform
          selection period, which is 18 months into the contract.

   13. Lapel pins, like the Physical Plant value pins, can be worn on the Physical Plant
       uniform. Also, other pins such as patriotic pins or pins that are appropriate for the
       workplace can be worn.



October 2004                         5.8 (page 3 of 4)          Uniforms, Dress, and Appearance
      The University of Texas at Austin · Physical Plant · Employee Policy Manual


Physical Plant expects all employees issued uniforms to wear uniforms that fit properly. A
signed authorization form from the appropriate section manager is required on all uniform
changes. Once the initial order of uniforms has been tailored to the employee’s satisfaction,
Physical Plant will pay for one uniform size change during the duration of that particular
vendor’s contract. Additional alterations or changes, except those required and documented by a
doctor’s order, will be paid for by the employee.


Dress and Appearance for Employees Not Designated to Wear Uniforms

All Physical Plant employees are expected to be clean and neat when reporting for work each
day. Clothing will not have rips, tears, tattered edges, or patches. Any hats, belts or garments
worn should be appropriate for the workplace and should not display messages advocating
violence; promoting alcohol, drugs, or illegal substances; or contain profanity or any other
graphic or words that demean or ridicule others. Shorts are not considered appropriate work
attire and will not be worn at work.

Office employees are expected to dress in attire appropriate for the business world. Attire should
not distract from or disrupt the work environment. Office employees should dress with safety in
mind and appropriate footwear should be worn at all times. Office employees visiting job sites
should wear appropriate personal protective equipment. Employee attire should reflect a level of
modesty appropriate for the workplace. Employees will also practice proper personal hygiene so
as to not become a distraction to other employees or customers in the workplace.




October 2004                         5.8 (page 4 of 4)         Uniforms, Dress, and Appearance

								
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