Rfp Florida Records Management - Excel by sdo10780

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									                                                          CITY OF NEW SMYRNA BEACH - CRITICAL DATES CALENDAR - 2009
  January                                                  February                                                            March                                                                  April
        1    New Year’s Holiday - City Offices Closed             1      UCR Annual Report – Police Dept.                          1     Electronic Submission W2's & 1099's Due                          1   FIND Grant Application Due
        2    Planning Review Committee Meeting                    2      Planning & Zoning Board Meeting                           2     Planning & Zoning Board Meeting                                  1   CRA Meeting
        5    Planning & Zoning Board Meeting                             Aggressive Driving Enforcement Wave - Police              3     Relay for Life Golf Tournament                                   2   FBIP Grant (thru FWC) Deadline
        6    Golf Advisory Board Meeting                            3    Airport Advisory Board                                    4     CRA Meeting                                                      3   Planning Review Committee Meeting
        7    Fire Pension Board Meeting                             4    CRA Meeting                                               6     Planning Review Committee Meeting                              4,5   Marvin Harvey Golf Tournament
       10    OCDETF Report Due                                      4    Statewide Tornado Drill - VCEM                           10     Regular City Commission Meeting                                  6   Planning & Zoning Board Meeting
       12    Pettis Park Community Meeting                          6    Planning Review Committee Meeting                        10     OCDETF Report Due                                                8   Historic Preservation Board Meeting
       13    Regular City Commission Meeting                    6,7,8    Indian River Open Golf Tournament                        11     Historic Preservation Board Meeting                                  High School Mock Crash
       14    Historic Preservation Board Meeting                         Volusia County 800 MHz Radio Re-Banding                  14     Change your Clock – Change your Battery Program                      Annual Salary Incentive Report Due - Police
       14    Joint Workshop – City of Port Orange                        Speed Week                                               15     Police & Fire Pension Annual State Reports Due                 10    OCDETF Report Due
       15    CRA Meeting                                           10    OCDETF Report Due                                        17     Code Enforcement Board Meeting                                 14    Regular City Commission Meeting
       15    Board of Adjustment Meeting                           10    Regular City Commission Meeting                          17     Sales Tax Report Due                                           15    Airport Advisory Board
       17    Sales Tax Report Due                                  11    Historic Preservation Board Meeting                      19     Noise Abatement Committee Meeting                              16    Board of Adjustment Meeting
       19    MLK Holiday - City Offices Closed                     11    Golf Advisory Board Meeting                              19     Board of Adjustment Meeting                                    17    Sales Tax Report Due
       20    Code Enforcement Board Meeting                        17    Code Enforcement Board Meeting                           21     Mayor’s Challenge Golf Tournament                              22    Golf Advisory Board Meeting
       20    VLOC Dinner                                           17    Sales Tax Report Due                                     23     Regular City Commission Meeting                                21    Code Enforcement Board Meeting
       27    Regular City Commission Meeting                       19    Board of Adjustment Meeting                              25     Golf Advisory Board Meeting                                    28    Regular City Commission Meeting
       28    West Canal Ground Breaking Ceremony               21, 22    Art Fiesta                                               30     VOCA Grant Report Due                                          29    Florida Avenue RFP Due
       28    Employee Awards Ceremony                              24    Regular City Commission Meeting                          31     FEMA Hazardous Mitigation Grant Report Due                     30    VOCA Grant Report Due
       30    VOCA Grant Report Due                                 26    Fire Pension Board Meeting                                      Victims of Crime Act Grant - Preliminary Application           30    Radon Tax Reports Due
       30    Radon Tax Reports Due                                 26    Police Pension Board Meeting                              31    CAFR Certificate Program Report Due                            30    Police & Fire Pension Contribution Due
       30    Police & Fire Pension Contribution Due                27    ECHO Grant Submittal Deadline                             31    Local Highway Finance Report Due                               30    941 Quarterly Reports Due
       30    941 Quarterly Reports Due                             27    LWCF Grant Submittal Deadline                                                                                                  30    Annual Financial Report Due
       31    W2 Forms Due                                     27 - 31    Bike Week                                                                                                                      30    Unclaimed Property Report Due
       31    1099 Forms Due                                              FIND Grant Commission Meeting Deadline                                                                                         30    Assistance to Firefighters Grant Application Due
                                                                    30   VOCA Grant Report Due
     May                                                         June                                                             July                                                              August
       1     Planning Review Committee Meeting                       1   Planning & Zoning Board Meeting                             1   CRA Meeting                                                     1    Stop Red Light Week
       2     Mayor's Challenge Golf Tournament             4,11,18,25    Summer Concert Series (each Thursday)                       2   Planning Review Committee Meeting                               3    Planning & Zoning Board Meeting
       4     Planning & Zoning Board Meeting                   1,2,3,4   Statewide Hurricane Exercise                                3   Historic Preservation Special Category Grant Submittal               Over the Limit Under Arrest Program (2 weeks)
       6     CRA Meeting                                             3   CRA Meeting                                                 3   4th of July Holiday - City Offices Closed                            Victims of Crime Act Grant - Application Due
      10     OCDETF Report Due                                       5   Planning Review Committee Meeting                           6   Planning & Zoning Board Meeting                                      Manatee Conservation Fund Grant Submittal
      12     Regular City Commission Meeting                         9   Regular City Commission Meeting                             8   Budget Workshop - City Commission                               5    CRA Meeting
      13     Historic Preservation Board Meeting                    10   Historic Preservation Board Meeting                         8   Historic Preservation Board Meeting                             7    Planning Review Committee Meeting
             EMS Month                                              10   OCDETF Report Due                                           9   Budget Workshop - City Commission                              10    OCDETF Report Due
             Click it or Ticket                                     10   Special Commission Meeting                       2,9,16,23,30   Summer Concert Series (each Thursday)                          11    Regular City Commission Meeting
       17    Sales Tax Report Due                                   16   Special Commission Meeting                                      Speed Week                                                     12    Historic Preservation Board Meeting
       19    Code Enforcement Board Meeting                         17   Sales Tax Report Due                                      10    OCDETF Report Due                                              13    Fire Pension Board Meeting
       20    Noise Abatement Committee Meeting                      18   Board of Adjustment Meeting                               15    Airport Advisory Board                                         13    Police Pension Board Meeting
       21    Board of Adjustment Meeting                            18   Seaside Fiesta                                            16    Board of Adjustment Meeting                                    17    Sales Tax Report Due
       21    Fire Pension Board Meeting                             18   Special Commission Meeting                                16    Noise Abatement Committee Meeting                              18    Code Enforcement Board Meeting
       21    Police Pension Board Meeting                                EMS Grant Cycle Begins                                    17    Sales Tax Report Due                                           20    Board of Adjustment Meeting
       25    Memorial Day Holiday - City Offices Closed            23    Regular City Commission Meeting                           21    Code Enforcement Board Meeting                                 25    Regular City Commission Meeting
       26    Regular City Commission Meeting                       24    Golf Advisory Board Meeting                               22    Golf Advisory Board Meeting                                    26    Golf Advisory Board Meeting
       27    Golf Advisory Board Meeting                           30    FEMA Hazardous Mitigation Grant Report Due                30    VOCA Grant Report Due                                          30    VOCA Grant Report Due
       30    VOCA Grant Report Due                                       Move Over Florida Enforcement Wave                        30    Radon Tax Reports Due
       31    VC Disaster Preparedness Guide                       30     FDLE Mandatory Retraining Report Due                      30    Police & Fire Pension Contribution Due
                                                                  30     1st Large Scale Amendment Adoption                        30    941 Quarterly Reports Due
                                                                  30     VOCA Grant Report Due
September                                                    October                                                       November                                                               December
         2   CRA Meeting                                           2     Planning Review Committee Meeting                         2     Planning & Zoning Board Meeting                                  1   ECHO Grant Submittal Due
         4   Planning Review Committee Meeting                     5     Planning & Zoning Board Meeting                           3     General Election                                                 4   Planning Review Committee Meeting
      5, 6   MDA Boot Drive                                              Change Your Clock – Change Your Battery                   4     CRA Meeting                                                      5   Ed Root Memorial Run
         7   Labor Day Holiday - City Offices Closed                6    Public Meeting - S. Atlantic Pedestrian Safety            6     Planning Review Committee Meeting                                5   Christmas Parade
             High School Safety Fair                                7    CRA Meeting                                              10     Regular City Commission Meeting                                  7   Planning & Zoning Board Meeting
        8    Regular City Commission Meeting                        8    Joint Meeting - City Commission/CRA                      10     OCDETF Report Due                                                8   Regular City Commission Meeting
        9    Historic Preservation Board Meeting                    9    Fire Prevention Week                                     11     Historic Preservation Board Meeting                              9   CRA Meeting
       10    OCDETF Report Due                                     10    OCDETF Report Due                                        12     Fire Pension Board Meeting                                       9   Historic Preservation Board Meeting
       14    Planning & Zoning Board Meeting                       13    Regular City Commission Meeting                          12     Police Pension Board Meeting                                    10   OCDETF Report Due
       15    Code Enforcement Board Meeting                        14    Historic Preservation Board Meeting                  14, 15     Flamingo Follies                                                15   Historic Preservation Small Grant Deadline
       17    Board of Adjustment Meeting                           15    Board of Adjustment Meeting                                     JAG Grant Application Due                                       17   Board of Adjustment Meeting
       17    Noise Abatement Committee Meeting                     15    Police & Fire Member Contribution Due                           Police Department Awards Ceremony                               17   Sales Tax Report Due
       17    Sales Tax Report Due                               15-18    Biketober Fest                                            17    Code Enforcement Board Meeting                                  23   Golf Advisory Board Meeting
       22    Primary Election                                      17    Sales Tax Report Due                                      17    Sales Tax Report Due                                         24-25   Chistmas Eve, Christmas Day - Offices Closed
       23    Regular City Commission Meeting                       20    Code Enforcement Board Meeting                            18    Noise Abatement Committee Meeting                               30   VOCA Grant Report Due
       23    Golf Advsiroy Board Meeting                           21    Airport Advisory Board                                    19    Board of Adjustment Meeting                                     31   FEMA Hazardous Mitigation Grant Report Due
       29    Annual Senior Games Begin (thru October 8)            27    Regular City Commission Meeting                           24    Regular City Commission Meeting                                 31   Records Management Compliance Statement Due
       30    FRDAP Grant Application Due                           28    Golf Advisory Board Meeting                               25    Golf Advisory Board Meeting                                     31   2nd Large Scale Amendment Adoption
       30    VOCA Grant Report Due                                 30    VOCA Grant Report Due                                  26-27    Thanksgiving Holiday - City Offices Closed
                                                                   30    Radon Tax Reports Due                                     30    VOCA Grant Report Due
                                                                   30    Police & Fire Pension Contribution Due                          Worker's Compensation Audit
                                                                   30    941 Quarterly Report Due
                                                                   31    Halloween Parade

								
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