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									LCSB – Request for Proposal No. 204


                                                          THE LEON COUNTY SCHOOL DISTRICT
                                                              PURCHASING DEPARTMENT
                                                             2757 WEST PENSACOLA ST.
                                                           TALLAHASSEE, FLORIDA 32304




                         REQUEST FOR PROPOSAL (RFP) & PROPOSAL ACKNOWLEDGEMENT

POSTING DATE:                                                      PURCHASING CONTACT & TELEPHONE:
     June 26, 2005                                                                June Kail (850) 487 - 7288

RFP TITLE:                                                                  RFP NUMBER:
Fuel for District Vehicles - Automated Fuel Management System                                          204

RFP OPENING DATE & TIME:

                                      July 20, 2005 @ 10:00 A.M. EST

          NOTE: RFPS RECEIVED AFTER THE RFP OPENING DATE AND TIME WILL NOT BE ACCEPTED.

The School District of Leon County, Florida, solicits your company to submit a proposal on the above referenced goods or
services. All terms, specifications and conditions set forth in this request are incorporated by this reference into your
response. Proposals will not be accepted unless all conditions have been met. All proposals must have an authorized
signature in the space provided below. All proposals must be sealed and received in the School District's Purchasing
Office at 2757 West Pensacola St., Tallahassee, Florida, by the "RFP Opening Date & Time referenced above. All
envelopes containing sealed proposals must reference the "RFP Title", "RFP Number" and the "RFP Opening Date &
Time". The School District is not responsible for lost or late delivery of Proposals by the U.S. Postal Service or other
delivery services used by the Bidder. Proposals may not be withdrawn for a period of sixty (60) days after the bid opening
unless otherwise specified.

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR PROPOSAL. PROPOSALS WILL NOT
BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE BIDDER.

COMPANY
NAME:________________________________________________________________________________________________

MAILING
ADDRESS:______________________________________________________________________________________________

CITY, STATE,
ZIP:________________________________________________________________________________________________

FEDERAL EMPLOYER’S IDENTIFICATION NUMBER (FEIN):__________________________________________________________

TELEPHONE NUMBER:______________________________________ ( EXT:                )   FACSIMILE NUMBER:__________________

EMAIL:_______________________________________________________________________________________________________


I CERTIFY THAT THIS PROPOSAL IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY
OTHER BIDDER SUBMITTING A PROPOSAL FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL
RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE TO ALL TERMS AND CONDITIONS OF THIS RFP
AND CERTIFY THAT I AM AUTHORIZED TO SIGN THIS RFP FOR THE BIDDER.

                                                                   TYPED OR
AUTHORIZED SIGNATURE:                                              PRINTED NAME:__________________________________


TITLE:                                                             DATE:___________________________________________




                                                                                                  Page 1 of 19
LCSB – Request for Proposal No. 204



                                      MINORITY-OWNED FIRM CERTIFICATION

MINORITY-OWNED FIRM OR COMPANY

I (We) do hereby certify that my (our) business qualifies as a minority-owned firm or company.
Please check only one of the following applicable:

______              BLACK
______              HISPANIC
______              AMERICAN INDIAN-ALASKAN NATIVE
______              FEMALE
______              PHYSICALLY OR MENTALLY DISABLED
______              ASIAN-PACIFIC ISLANDER

MANUAL SIGNATURE: ____________________ DATE: ________________________

TYPED SIGNATURE: ____________________________________________________

NAME OF BUSINESS: ____________________________________________________

ADDRESS:                         ___________________________________________________

                             ___________________________________________________



NON-MINORITY FIRM OR COMPANY

I (We) do hereby certify that my (our) business does not qualify as a minority-owned firm or
company.

MANUAL SIGNATURE: ____________________ DATE: ________________________

TYPED SIGNATURE: _____________________________________________________

NAME OF BUSINESS: ___________________________________________________

ADDRESS:                        __________________________________________________________

                                __________________________________________________________

NOTE: Pursuant to Section 287.094, Florida Statutes, it is unlawful for any individual to falsely represent any entity as a
minority-owned firm or company for purposes of qualifying for certification as such an enterprise under any program,
which, in compliance with federal law, is designed to assist minority-owned firms or companies in receipt of contracts
for the provision of goods and services.
NOTE: THIS CERTIFICATION MAY BE SIGNED AND RETURNED WITH YOUR PROPOSAL.




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LCSB – Request for Proposal No. 204
MINORITY/WOMEN BUSINESS ENTERPRISE STATEMENT


Bidders should note that the School Board has Minority/Women Business Enterprise Goals for all
contracts. For information regarding the School Board’s M/WBE Policy you may contact the
School Board’s M/WBE Director at (850) 487-7293.

POSTING OF BID TABULATIONS


Bid tabulations with recommended awards will be posted for review by interested parties at the
location where bids are opened on/or about        July 27, 2005                  and will remain
posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section
120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida
Statutes and Board Policy 6.09.


PUBLIC ENTITY CRIME INFORMATION STATEMENT


Section 287.133, Florida Statutes, was revised by deleting the requirement for vendors to file a
public entity crime statement prior to the issuance of a purchase order or contract having a value in
excess of the Threshold for Category Two.

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to a public entity, may
not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list.”




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LCSB – Request for Proposal No. 204




                                              LEON COUNTY SCHOOL BOARD
                                          William J. Montford, Superintendent of Schools
                                          Arthur Pla, Director, Transportation Department
                                                       3395 W. Tharpe Street
                                                     Tallahassee, Florida 32304
                                           Phone (850) 488-2636, FAX (850) 922-4918

                        RFP No. 204 – Fuel for District Vehicles – Automated Fuel Management System




I.        INTRODUCTION & GENERAL INFORMATION
          The Leon County School District (the District) is soliciting proposals from qualified vendor(s) for the
          purpose of providing fuel at multiple self-service sites by a card or key automated fuel management
          system as specified herein.

II.      GENERAL TERMS AND CONDITIONS
        NOTE: The term "Bidder" as used within this Request For Proposal (RFP) refers to the person,
        company or organization responding to this RFP. The Bidder is responsible for understanding
        and complying with the terms and conditions herein.

        A.      GENERAL: Upon an RFP award, the terms and conditions of this RFP or any portion thereof,
                may upon mutual agreement of the parties be extended for an additional term(s) not to exceed
                three (3) years or for additional quantities (all original terms and conditions will remain in effect).
                Subject to the mutual consent of the parties, the pricing, terms and conditions of this RFP, for the
                products or services specified herein, may be extended to other municipal, city or county
                government agencies, school boards, community or junior colleges, or state universities within
                the State of Florida.

        B.      AWARD: In the best interest of the District the contract will be awarded all or none to the low
                bidder(s) who meets the specifications, terms and conditions.

                The District reserves the right to use the next lowest responsive bidder in the event the original
                awardee of the RFP cannot fulfill their contract. The next lowest bidder’s prices must remain the
                same as originally bid and must remain firm for the duration of the contract.

                It is anticipated that a recommendation for award will be presented to the School Board for
                consideration at it’s August 9, 2005 meeting.

        C.      RFP OPENING AND FORM: Proposal openings will be public on the date and time specified on
                the Proposal Acknowledgement form. All proposals received after the time indicated will be
                rejected as non-responsive and returned unopened to sender. Proposals by Email, fax,
                telegram, or verbally by telephone or in person will not be accepted. The public opening will
                acknowledge receipt of the Proposals only; details concerning pricing or the offering will not be
                announced. All proposals submitted shall become public record upon an announcement of a
                recommended award or ten days after the opening date whichever occurs first. To protect any
                confidential information contained in their Proposal, companies must invoke the exemptions to
                disclosure provided by law in response to the RFP, and must identify the data and other material
                to be protected, and must state the reasons why such exclusion from public disclosure is
                necessary.




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LCSB – Request for Proposal No. 204
        D.      VENDOR’S RESPONSIBILITY: Before submitting their proposal, each bidder is required to
                carefully examine the Request for Proposal specifications and to completely familiarize
                themselves with all of the terms and conditions that are contained within this request. Ignorance
                on the part of the vendor will in no way relieve them of any of the obligations and responsibilities
                which are a part of this proposal.

        E.      OCCUPATIONAL LICENSE: Any person, firm, corporation or joint venture, with a business
                location in Leon County, Florida, which is submitting a proposal, shall meet the County’s
                Occupational License Tax requirements. Vendors with a location outside Leon County shall
                meet their local Occupational Tax requirements. A copy of the license is required to be
                submitted with the Proposal. It is the vendor’s responsibility to resubmit a copy of a new license
                after expiration or termination of the current license. Non-compliance with this condition may
                cause the proposal not to be considered for award.

        F.      TERMS OF PAYMENT / INVOICING: The normal terms of payment will be Net 30 Days from
                receipt and acceptance of goods or services and Bidder’s invoice. Itemized invoices, each
                bearing the Purchase Order Number must be mailed on the day of shipment. Invoicing subject
                to cash discounts will be mailed on the day that they are dated.

        G.      CODES AND PERMITS: All work performed and materials used shall comply with all applicable
                federal, state and local codes, laws, ordinances and regulations. The successful Bidder shall be
                responsible for all necessary licenses and permits, as may be required.

        H.      STOP WORK ORDER: The District may at any time by written notice to the Bidder stop all or
                any part of the work for this RFP award. Upon receiving such notice, the Bidder will take all
                reasonable steps to minimize additional costs during the period of work stoppage. The District
                may subsequently either cancel the stop work order resulting in an equitable adjustment in the
                delivery schedule and/or the price, or terminate the work in accordance with the provisions of the
                RFP terms and conditions.

        I.      INSURANCE AND INDEMNIFICATION: The Bidder agrees to indemnify and save harmless the
                District, its officers, agents and employees from and against any and all claims and liabilities
                (including expenses) for injury or death of persons or damage to any property which may result,
                in whole or in part, from any act or omission on the part of the Bidder, its agents, employees, or
                representatives, or are arising from any Bidder furnished goods or services, except to the extent
                that such damage is due solely and directly to the negligence of the District. The Bidder will carry
                comprehensive general liability insurance, including contractual and product liability coverage,
                with minimum limits acceptable to the District. The Bidder will, at the request of the District,
                supply certificates evidencing such coverage.

        J.      RISK OF LOSS: The Bidder assumes the following risks: (1) all risks of loss or damage to all
                goods, work in process, materials and equipment until the delivery thereof as herein provided;
                (2) all risks of loss or damage to third persons and their property until delivery of all goods as
                herein provided; (3) all risks of loss or damage to any property received by the Bidder or held by
                the Bidder or its suppliers for the account of the District, until such property has been delivered
                to the District; (4) all risks of loss or damage to any of the goods or part thereof rejected by the
                District, from the time of shipment thereof to Bidder until redelivery thereof to the District.

        K.      LAWS AND REGULATIONS: Bidders will comply with all applicable Federal, State and Local
                laws, statutes and ordinances including, but not limited to the rules, regulations and standards of
                the Occupational Safety and Health Act of 1970, the Federal Contract Work Hours and Safety
                Standards Act, and the rules and regulations promulgated under these Acts. Bidders agree not
                to discriminate against any employee or applicant for employment because of race, sex, religion,
                color, age or national origin.
                All agreements as a result of an award hereto and all extensions and modifications
                thereto and all questions relating to its validity, interpretation, performance or
                enforcement shall be governed and construed in conformance to the laws of the State of
                Florida.



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LCSB – Request for Proposal No. 204

        L.      PUBLIC ENTITY CRIMES: A Bidder, person, or affiliate who has been placed on the convicted
                vendor list following a conviction for a public entity crime may not submit a bid on a contract to
                provide any goods or services to a public entity for the construction or repair of a public building
                or public work, may not submit bids on leases of real property to a public entity, may not be
                awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
                with any public entity, and may not transact business with any public entity in excess of the
                threshold amount provided in Florida State Statute, Section 287.017, for CATEGORY TWO for
                a period of 36 months from the date of being placed on the convicted vendor list.

        M.      PATENTS: Bidders agree to indemnify and save harmless the District, its officers, employees,
                agents, or representatives using the goods specified herein from any loss, damage or injury
                arising out of a claim or suit at law or equity for actual or alleged infringement of letters of patent
                by reason of the buying, selling or using the goods supplied under this bid, and will assume the
                defense of any and all suits and will pay all costs and expenses thereto.

        N.      CONFLICT OF INTEREST: The award hereunder is subject to the provisions of Chapter 112
                Florida Statutes. All Bidders must disclose the name of any company owner, officer, director or
                agent who is an employee of the District and/or is an employee of the District and owns, directly
                or indirectly, an interest of five percent or more of the company.

        O.      TERMINATION: DEFAULT: The District may terminate all or any part of a subsequent award by
                giving notice of default to Bidder, if Bidder: (1) refuses or fails to deliver the goods or services
                within the time specified; (2) fails to comply with any of the provisions of this RFP or so fails to
                make progress as to endanger performances, hereunder, or; (3) becomes insolvent or subject to
                proceedings under any law relating to bankruptcy, insolvency, or relief of debtors. In the event of
                termination for default, the District’s liability will be limited to the payment for goods and services
                delivered and accepted as of the date of termination.

        P.      CONVENIENCE: The District may terminate for its convenience at any time, in whole or in part
                any subsequent award. In which event of termination for convenience, the Districts sole
                obligations will be to reimburse Bidder for (1) those goods or services actually
                shipped/performed and accepted up to the date of termination, and (2) costs incurred by Bidder
                for unfinished goods, which are specifically manufactured for the District and which are not
                standard products of the Bidder, as of the date of termination, and a reasonable profit thereon. In
                no event is the District responsible for loss of anticipated profit nor will reimbursement exceed
                the RFP value.

        Q.      REJECTION OF ALL PROPOSALS: The District reserves the right to waive irregularities and/or
                informalities in any Bid and to reject any or all Bids in whole or part, with or without cause, and/or
                accept the Bid that in its judgment will be for the best interest of the School Board of Leon
                County, Florida.

        R.      DRUG-FREE WORKPLACE: Whenever two or more Bids are equal with respect to price,
                quality, and service, a Bid received from a business that certifies that it has implemented a drug-
                free workplace program as defined by Section 287.087 Florida Statutes, will be given preference
                in the award process.

        S.      M/WBE GOAL:The District strongly encourages the use of Minority/Woman owned business
                enterprises for participation as partners, joint venturers, prime contractor, sub-contractors, and in
                contracting opportunities.




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LCSB – Request for Proposal No. 204
        T.      PERFORMANCE: In an effort to reduce the cost of doing business with the District, and unless
                indicated elsewhere, no bid or performance bond is required. However, upon award and
                subsequent default by Bidder, the District reserves the right to pursue any or all of the following
                remedies: (1) to accept the next lowest available RFP price or to purchase materials or services
                on the open market, and to charge the original awardees for the difference in cost via a
                deduction to any outstanding or future obligations; (2) the Bidder in default will be prohibited from
                activity for a period of time determined by the severity of the default, but not exceeding two (2)
                years; (3) any other remedy available to the District in tort or law.

        U.      AUDIT AND INSPECTION: The District or its representative reserves the right to inspect and/or
                audit all the Bidder's documents and records as they pertain to the products and services
                delivered under this agreement. Such rights will be exercised with notice to the Bidder to
                determine compliance with and performance of the terms, conditions and specifications on all
                matters, rights and duties, and obligations established by this agreement. Documents/records in
                any form shall be open to the District's representative and may include but are not limited to all
                correspondence, ordering, payment, inspection and receiving records, and contracts or sub-
                contracts that directly or indirectly pertain to the transactions between the District and the Bidder.

        V.      CRIMINAL BACKGROUND CHECKS:                      Leon County School Board Policy 2.021 requires
                that all individuals for all positions shall have a criminal background check to determine suitability
                for employment. In the event their contract results in the deployment of individuals to Leon
                County School sites or any Leon County School District property it is the responsibility of the
                contractor to follow the requirements of Policy 2.021.
                 Sexual Predator Check – All vendors who provide services under this contract will have a
                 Sexual Predator Check completed by Purchasing Department personnel through the Florida
                 Department of Law Enforcement prior to approval of any contract. This check will be performed
                 at the FDLE website listed here: http://www3.fdle.state.fl.us/sexual_predators/
                 Level I Background Check – Any vendor providing services under this contract and who will
                 provide services at a School Site must have a Level 1 background check completed through the
                 Florida Department of Law Enforcement (FDLE). When the vendor signs and submits this
                 contract, they are also required to submit a money order for $23.00 to the Leon County School
                 Board. If the contractor is a company, then the Social Security Number for the actual person
                 providing the services is required.
                 Level II Background Check – Any vendor providing services under this contract who will be
                 working with students, have access to students the same as a district employee or have direct
                 contact with students before, during or after school, that person shall have a Level II
                 background check submitted through the Leon County School Board. The Leon County
                 School Board shall submit vendor fingerprints and information to the Florida Department of Law
                 Enforcement and the Federal Bureau of Investigations. The LCSB will inform the contractor of
                 the approval/disapproval of the check within approximately one week. If any person does not
                 meet the Board’s requirements, as described in Policy 2.021, that individual shall not be allowed
                 to perform services for Leon County Schools. The contractor shall be required to pay for all
                 costs of the background reports. If it is discovered, during the period of the contract that the
                 successful contractor substituted an unapproved worker for an approved worker, the vendor’s
                 contract may be cancelled immediately at the instructions of the Leon County School Board.
                 The cost of a Level II Background Check is currently $81.00. Remittance shall be in the form of
                 a VISA/MasterCard or money order payable to Fingerprint Services, LLC for $61 and a money
                 order payable to Leon County School Board for $20

        W.      EVALUATION CRITERIA: Primary factors used to decide the award hereunder will be
                responsiveness, compliance with all requirements and guidelines, financial stability, pricing
                structure and quality of references. Other factors that may be used in the evaluation of this bid
                will be: (1) Qualifications of the firm, (2) Accessibility of proposed facilities, (3) Proposed
                methodology of automated fuel access. The District has sole discretion in determining evaluation
                methods. The District may consider in conjunction to any award hereunder, those products,
                services and, prices available to them through contracts from state, federal, and local
                government agencies or other school districts within the State of Florida.




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LCSB – Request for Proposal No. 204

        X.      CLARIFICATIONS AND INTERPRETATIONS: The District reserves the right to allow for
                clarification of questionable entries, and for the Bidder to withdraw items with obvious mistakes.
                Any questions concerning terms, conditions or specifications will be directed to the designated
                Purchasing Agent referenced on the RFP Acknowledgement.                         Any ambiguities or
                inconsistencies shall be brought to the attention of the designated Purchasing Agent in writing at
                least seven (7) workdays prior to the opening date of the proposals. Failure to do so, on the part
                of the bidder will constitute an acceptance by the bidder of consequent decision. An addendum
                to the RFP shall be issued and posted for those interpretations that may affect the eventual
                outcome of this bid. It is the bidder’s responsibility to assure the receipt of all addendum issued.
                No person is authorized to give oral interpretations of, or make oral changes to the RFP.
                Therefore oral statements given before the RFP opening date will not be binding. The District
                will consider no interpretations binding unless provided for by issuance of an addendum.
                Addenda           will     be         posted       on       the       Districts       website     at
                http://www.leon.k12.fl.us/public/business/purchasing/serv04.htm. The bidder shall acknowledge
                receipt of all addenda by signing and enclosing said addenda with their proposal.
                Failure to file a protest within the time prescribed in Section 120.57(3) Florida State Statutes will
                constitute a waiver of proceedings under Chapter 120, Florida State Statutes and School Board
                Rules.

        Y.      DISPUTE RESOLUTION CLAUSE: In the event a dispute occurs, or a clarification of contract
                terms becomes necessary, please indicate your company representative for arbitration
                proceedings.

          Representative’s Name__________________________________________________

          Telephone Number_____________________________________________________

                Our District Representative will be: Mr. Jeff Wahlen
                                                     Ausley & McMullen
                                                     (850) 224-9115


        Z.      RFP TABULATIONS, RECOMMENDATIONS, AND PROTEST: RFP tabulations with award
                recommendations are posted for 72 hours in the Purchasing Office. Failure to file a protest
                within the time prescribed in Section 120.57(3) Florida State Statutes will constitute a waiver of
                proceedings under Chapter 120, Florida State Statutes and School Board Rules. RFP
                tabulations, recommendations or notices will not be automatically mailed.

        AA.     CONTACT: All questions for additional information regarding this RFP must be directed to the
                designated Purchasing Agent noted on page one. Prospective bidders shall not contact any
                member of the Leon County School Board, Superintendent, or staff regarding this bid prior to
                posting of the final tabulation and award recommendation on the website and in the Purchasing
                Office. Any such contact shall be cause for rejection of your proposal.

        BB.     PROPOSAL PREPARATION COSTS: Neither the District nor its representatives shall be liable
                for any expenses incurred in connection with the preparation of a response to this proposal.

        CC. AGREEMENT FORM: All subsequent agreements as a result of an award hereunder, shall
            incorporate all terms, conditions and specifications contained herein, and in response hereto,
            unless mutually amended in writing.




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LCSB – Request for Proposal No. 204
III. SPECIFICATIONS AND SPECIAL CONDITIONS

          A. PURPOSE: The Leon County School Board seeks proposals from local and/or national fuel
             vendors, distributors, fuel management system operators, or governmental agencies for the
             procurement of fuel at multiple self-service sites by a card or key automated fuel management
             system at a minimum of four (4) sites geographically located in North, South, East, and West
             Leon County and counties throughout Florida and Georgia.

               The fleet of vehicles consists of 189 diesel school buses, 158 gasoline vehicles, 50 diesel
               vehicles, and miscellaneous gas cans and grounds equipment that will be fueled at designated
               sites. Sites must be designed to accommodate a 42’ bus for fueling with reasonable
               maneuvering to avoid property damages and unsafe conditions.

          B. FUEL:

               1. All gasoline fuels shall conform to the latest edition of ASTM specifications (D4810):
               2. The minimum octane for midrange unleaded gasoline shall be 87.0 (R + M/2 method)


          C. CONFORMITY:

               1. All diesel fuels shall conform to the latest edition of ASTM specifications (D-975) for both low
                  and high sulfur:
               2. Diesel fuel shall be number two (#2), low sulfur – clear – on road for school buses
               3. Bio Diesel shall be B100

          D. COMPLIANCE: The products specified in this request for proposal must conform to the
             specifications of the State of Florida and comply with all federal, state, and local laws and
             regulations as applicable on date of delivery.

               1.        Diesel fuel and Gasoline shall comply with the Division of Standards as published by the
                         Department of Agriculture and Consumer Services, State of Florida.

               2.        The Florida State Department of Agriculture and Consumer Services will be requested to
                         make tests should there by any questions as to the quality of the fuel provided during the
                         duration of this contract. Should it be determined that any quantity purchased does not meet
                         the specifications of the State of Florida or the specifications above, full credit must be given
                         by the contractor. Failure to meet the above provisions shall be deemed sufficient by the
                         Board to cancel any contract or agreement entered into, under the provisions of this proposal.

               3.        Cost to repair vehicles due to any damage caused as a result of poor fuel and/or gasoline
                         quality is the sole burden of the contractor.

          E. AUTOMATED FUEL SYSTEM: The Automated Fuel System must be a part of each distribution
             site and provide the following:

                    1.    Complete control by the Leon County School District over the fueling operation such
                          as:
                          a. Fuel type/for current vehicle
                          b. Maximum gallon per fill-up
                          c. Approval for non-fuel purchase (oil and/or antifreeze) at sites only
                          d. Allow lock-out capability of any individual vehicle or card from a master location
                          e. Addition/deletion of vehicles and drivers
                          f. Location restrictions
                          g. Odometer capture




                                                                                                   Page 9 of 19
LCSB – Request for Proposal No. 204
                 2. Management          reports such as:
                         a.   Miles per gallon
                         b.   Cents per mile
                         c.   Time, location, quantity, employee and vehicle number for each transaction
                         d.   Transactions history

                  3.    A daily access for additions/deletions to data base
                  4.    System security
                  5.    The vendor must have the ability at either fuel site or through the mainframe to override the
                        system through a specific authorization procedure to resolve any site problems that reject
                        fuel authorization


        F. EMERGENCY DISASTER BACKUP: At a minimum, one site must be able to provide product in
           the event of power outages or natural disasters. A description of the site and/or any mobile
           emergency systems should be provided. Also, provide information regarding how transactions
           are stored and backed up.

        G. RELIABILITY: Vendor/processor must have a proven record of reliability. Three (3) contact
           names, addresses, and phone numbers must be provided as requested on the attached “Vendor
           Reference Form”.

        H. RESPONSIBILITY: It shall be the vendor’s responsibility to determine and meet all
           requirements for doing business in the State of Florida, County of Leon, and City of Tallahassee
           and to meet all industry standards and requirements imposed by any regulatory agency
           representing the State of Florida.

        I.   ORAL PRESENTATION: An oral presentation by the vendor may be required. These
             presentations will be scheduled, if necessary, by the Leon County Schools Transportation
             Department prior to the award of this contract.

        J.   INVOICING AND MARKUP: The School Board of Leon County reserves the right to negotiate
             the vendor’s firm mark-up based on what the District feels it can reasonably afford to pay for the
             service.

             1.        Prices on gasoline and diesel fuels shall be based on the published weekly average Oil Price
                       Information Service (OPIS) gross prices, plus or minus a firm fixed price increment for the
                       contract period or any subsequent renewal periods. Price changes shall go into effect
                       every Monday at 12:01 a.m. and shall be based on published OPIS averages for the
                       preceding week. OPIS price and fixed price increment must be shown on all invoices.
             2.        The successful vendor will be required, to submit invoices which document BOTH the
                       published weekly average OPIS gross prices for the week of which the fuel was obtained
                       along with the firm mark up price for each individual product, unleaded, diesel, and bio diesel
                       fuels.
             3.        Proposers are requested to quote prices exclusive of any local, state, or federal taxes, funds,
                       or fees. Appropriate local, state, or federal taxes, funds or fees should be added to each
                       invoice during the billing cycle. Federal Excise Tax on gasoline and diesel fuel shall not be
                       charged to the district. The successful vendor will be provided with a certificate of exemption
                       by the school district and will be required to register with the Internal Revenue Service.
             4.        The School Board reserves the right to negotiate with the successful vendor, the best avenue
                       for addressing the collection and payment of taxes on gasoline and diesel fuel.
             5.        VENDOR’S FIRM MARK-UP PER GALLON PUMPED SHALL REMAIN FIRM FOR THE
                       DURATION OF THIS CONTRACT. APPROPRIATE LOCAL, STATE OR FEDERAL
                       TAXES, FUNDS OR FEES SHALL NOT BE INCLUDED IN THIS FIRM MARK-UP.
             6.        IN THE EVENT OF UNFORSEEN CIRCUMSTANCES, THE LEON COUNTY SCHOOL
                       DISTRICT RESERVES THE RIGHT TO NEGOTIATE THE FIRM MARK UP PRICE WITH
                       THE CONTRACTOR AT ANY TIME DURING THE DURATION OF THIS CONTRACT.




                                                                                               Page 10 of 19
   LCSB – Request for Proposal No. 204

             K. PROPOSAL FORMAT: The proposal should be submitted in the following order:

                    1. Bidder Acknowledgement form (See page 1).
                    2. Company profile sheet including contact person, address, phone number, brief statement
                        of interest, and qualifications. Brochures, reports, or other support literature profiling your
                        company and it’s presence in the requested fueling industry is highly encouraged.
                    3. A narrative proposal outlining RFP response and/or deviations to specifications.
                        Implementation plans and advantages for considering your proposal would be valuable.
                    4. Emergency disaster backup plan. (See page 10, item F)
                    5. The county map highlighted with your markings of the fuel locations being offered. (See
                        Attachment A page 19).
                    6. Occupational Licenses as required
                    7. Minority-Owned Firm Certification(See page 2) .
                    8. References (See page 13, “Vendor Reference Form”).
                    9. Vendor Questionnaire (See page 14)
                    10. Drug Free Workplace Verification Form (See page 17)
                    11. Statement of No Bid if Appropriate (See page 18)
                    12. Cost Proposal Form (See page 12)
        Any unsolicited support information the Respondent wishes to include.


             L. PROPOSAL EVALUATION CRITERIA

                                                                               ASSIGNED                    SCORE
                                                                                POINTS

CRITERION 1: Qualifications of the Firm
                                                                                 + 0-20


CRITERION 2: Accessibility of proposed Facilities
                                                                                 + 0-20


CRITERION 3: Cost Proposal
                                                                                 + 0 -30


CRITERION 4: Proposed methodology of automated fuel access
                                                                                 + 0-20


CRITERION 5: Quality of References
                                                                                 +0-5


CRITERION 6: MBE Participation
                                                                                  + 0-5
             (Certified MBE +5, Non Certified MBE +0)

TOTAL SCORE
                                                                Ranking:




                                                                                               Page 11 of 19
     LCSB – Request for Proposal No. 204




                                                 LEON COUNTY SCHOOL BOARD
                                            William J. Montford, Superintendent of Schools
                                           Arthur Pla, Director, Transportation Department
                                                        3395 West Tharpe Street
                                                       Tallahassee, Florida 32304
                                             Phone (850) 488-2636, FAX (850) 922-4918
                             RFP NO. 204– Fuel for District Vehicles – Automated Fuel Management System
                                               COST PROPOSAL SUMMARY FORM

     COMPANY REPRESENTATIVE:

     NAME:               ______________________________________________________________________


     ADDRESS:            ______________________________________________________________________


     TELEPHONE:          ______________________________________________________________________


     FAX NUMBER:______________________________________________________________________


     E-MAIL ADDRESS:__________________________________________________________________

     Description                                            Cost Proposal

     Unleaded Gasoline (87.0 Octane)

     Firm Mark up per gallon                                $____________________/gallon




     #2 Diesel Fuel

     Firm Mark up per gallon                                $____________________/gallon


     Bio Diesel Fuel

     Firm Mark up per gallon                                $____________________/gallon

     Note: All entries will be considered positive (+)
     unless they are clearly marked negative (-)

ADDENDA ACKNOWLEDGMENT: The undersigned also acknowledges the receipt of the following Addenda:

 ADDENDUM NO.                          DATED                       ADDENDUM NO.                     DATED

 ADDENDUM NO.                          DATED                       ADDENDUM NO.                     DATED




                                                                                                    Page 12 of 19
LCSB – Request for Proposal No. 204


                                 LEON COUNTY SCHOOLS DEPARTMENT OF TRANSPORTATION
                                  RFP NO: 204 – Fuel for District Vehicles – Automated Fuel Management System
                                                            REFERENCE FORM
Please provide all requested information for each reference.
  Company Name:


  Business Type:


  Contact Person:


  Telephone:


  Email:
  Date Last Supplied Products or Services:


  Company Name:


  Business Type:


  Contact Person:


  Telephone:


  Email:
  Date Last Supplied Products or Services:


  Company Name:


  Business Type:


  Contact Person:


  Telephone:


  Email:
  Date Last Supplied Products or Services:




                                                                                                                Page 13 of 19
LCSB – Request for Proposal No. 204


                      LEON COUNTY SCHOOLS DEPARTMENT OF TRANSPORTATION
                    RFP NO: 204Fuel for District Vehicles – Automated Fuel Management System
                                              VENDOR QUESTIONNAIRE

Please provide written responses to the following questions. If the answer to any of the questions is `Yes`, Vendor shall
describe fully the circumstances, reasons therefore, the current status, and ultimate disposition of each matter that is the
subject of this inquiry.


Has Vendor been declared in default of any contract?

    Yes                  No


Has Vendor forfeited any payment of performance bond issued by a surety company on any contract?

    Yes                  No


Has an uncompleted contract been assigned by Vendor’s surety company on any payment of performance bond issued to
Vendor arising from its failure to fully discharge all contractual obligations thereunder?

    Yes                  No


Within the past three years, has Vendor filed for reorganization, protection from creditors, or dissolution under the
bankruptcy statutes?

    Yes                  No


Is Vendor now the subject of any litigation in which an adverse decision might result in a material change in the firm’s
financial position or future viability?

    Yes                  No


Is Vendor currently involved in any state of a fact finding, negotiations, or resistance to a merger, friendly acquisition, or
hostile take-over, either as a target or as a pursuer?

    Yes                  No


Within the next year, does Vendor plan any personnel reductions? If so, explain by attachment.

    Yes                  No


Within the next year, does Vendor plan any divestments? If so, explain by attachment.

    Yes                  No




                                                                                                    Page 14 of 19
LCSB – Request for Proposal No. 204




                                              INDEMNIFICATION AND INSURANCE

In consideration of this Contract, if awarded, the Vendor agrees without reservation to the indemnification and insurance clauses
contained herein. These clauses are attached to and form a part of RFP No. 204 – Fuel for District Vehicles – Automated Fuel
Management System.

INDEMNIFICATION

The Vendor shall hold harmless, indemnify and defend the indemnities (as hereinafter defined) against any claim, action, loss,
damage, injury, liability, cost or expense of whatsoever kind or nature including, but not by way of limitation, attorneys’ fees and
court costs arising our of bodily injury to persons including death, or damage to tangible property arising out of or incidental to the
performance of this Contract (including goods and services provided thereto) by or on behalf of the Vendor, whether or not due to or
caused in part by the negligence or other culpability of the indemnitee, excluding only the sole negligence or culpability of the
indemnitee. The following shall be deemed to be indemnities: The School Board of Leon County, Florida and its members, officers
and employees.

INSURANCE

Prior to being recommended for award, the Vendor has five business days after notification to submit proof of insurance as required
herein. Failure to submit a fully completed certificate of insurance signed by an authorized representative of the insurer providing
such insurance coverages may cause the Vendor to be considered non-responsive and not eligible for award of the Contract. The
insurance coverages and limits shall meet, at a minimum, the following requirements:

                          1.   Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit
                               per occurrence for bodily injury and property damage.

                          2.   Environmental Impairment Liability Insurance in an amount not less than $1,000,000 per occurrence for
                               bodily injury and property damage.

                          3.   Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection
                               with the operation of the Vendor, in an amount not less than $1,000,000 combined single limit per
                               occurrence for bodily injury and property damage.

                          4.   Workers’ Compensation Insurance for all employees of the Vendor as required by Florida Statutes.

                    “The School Board of Leon County, Florida” must be listed as additional insured on all liability coverages except
                                                             Workers’ Compensation.

The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most
nearly reflect the operations of the Vendor.

All insurance policies shall be issued by companies with either of the following qualifications:

     a.   The company must be:
              1. authorized by subsisting certificates of authority by the Department of Insurance of the State of Florida or
              2. an eligible surplus lines insurer under Florida Statutes. In addition, the insurer must have a Best’s Rating of “A”
                  or better and a Financial Size Category of “IV” or better according to the latest edition of Best’s Key Rating
                  Guide, published by A.M. Best Company.

Or
     b.   with respect only to the Workers’ Compensation insurance, the company must be:

               1.    authorized as a group self-insurer pursuant to Florida Statutes or
               2.    authorized as a commercial self-insurance fund pursuant to Florida Statutes

Neither approval nor failure to disapprove the insurance furnished by the Vendor to the School Board shall relieve the Vendor of the
Vendor’s full responsibility to provide insurance as required by this Contract.




                                                                                                             Page 15 of 19
LCSB – Request for Proposal No. 204
The Vendor shall be responsible for assuring that the insurance remains in force for the duration of the contractual period; including
any and all option years that may be granted to the Vendor. The certificate of insurance shall contain the provision that the School
Board be given no less than thirty (30) days written notice of cancellation. If the insurance is scheduled to expire during the
contractual period, the Vendor shall be responsible for submitting new or renewed certificates of insurance to the School Board at a
minimum of thirty (30) calendar days in advance of such expiration.

Unless otherwise notified, the certificate of insurance must be delivered to the following address:

                                                     Leon County Public Schools
                                                          Risk Management
                                                     2757 West Pensacola Street
                                                     Tallahassee, Florida 32304

  The name and address of Leon County Public Schools, as shown directly above, must be listed as Certificate Holder on the
                                               Certificate of Insurance.

The Vendor may be in default of this Contract for failure to maintain the insurance as required by this Contract. Any
questions and/or inquiries should be directed to Janet Maxwell at (850) 487-7113.




                                                                                                            Page 16 of 19
LCSB – Request for Proposal No. 204



                                            DRUG FREE WORKPLACE



I. Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids
that are equal with respect to price, quality, and service are received by the State or by any political subdivision
for the procurement of commodities or contractual services, a bid received from a business that certifies that it
has implemented a drug-free workplace program shall be given preference in the award process. Established
procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace
program. In order to have a drug-free workplace program, a business shall:
II.
      1)   Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
           possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
           that will be taken against employees for violations of such prohibition.

      2)    Inform employees about the dangers of drug abuse in the workplace, the business’s policy of
            maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
            assistance programs, and the penalties that may be imposed upon employees for drug abuse
            violations.

      3)    Give each employee engaged in providing the commodities or contractual services that are under bid a
            copy of the statement specified in subsection (1).

      4)    In the statement specified in subsection (1), notify the employees that, as a condition of working on the
            commodities or contractual services that are under bid, the employee s will abide by the terms of the
            statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
            violation of Chapter 893 or of any controlled substance law of the United States or any state, for a
            violation occur ring in the workplace no later than five (5) days after such conviction.

      5)    Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
            rehabilitation program if such is available in the employee’s community, by any employee who is so
            convicted.

      6)    Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
            section.

III. As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.



                                            Vendor’s Signature _______________________




                                                                                             Page 17 of 19
LCSB – Request for Proposal No. 204




                                        STATEMENT OF NO BID

If you are not bidding on this service/commodity, please complete and return this form to: Purchasing
Department, Leon County Schools, 2757 W. Pensacola Street, Tallahassee, Florida, 32304. (Please
print or type, except signature)

Failure to respond may result in deletion of vendor’s name from the qualified bidder’s list for the
School District of Leon County.

COMPANY NAME:_____________________________________________________________________

ADDRESS:___________________________________________________________________________
_

CITY:__________________________________STATE:_______________ZIP:_____________________

CONTACT PERSON:___________________________________TELEPHONE:_____________________

We, the undersigned, have declined to bid on your RFP No. 204 for Fuel for District Vehicles - Automated
Fuel Management Systembecause of the following reasons:


___________________We do not offer this product/service or the equivalent.

___________________Insufficient time to respond to the invitation to bid.

___________________Remove our name from this bid list only.

___________________Our product/service schedule would not permit us to perform.

___________________Unable to meet bond requirements.

___________________Other. (Specify below)


REMARKS:__________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________


SIGNATURE:_______________________________________________DATE:_____________________




                                                                                   Page 18 of 19
LCSB – Request for Proposal No. 204




Leon County Florida Boundary Map

Attachment A:




                                      Page 19 of 19

								
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