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					USAG-WS DOL




C-1   GENERAL TERMS AND CONDITIONS .................................................................. 1
 C-1.1         INTENTION ....................................................................................................... 1
 C-1.2         SCOPE OF WORK............................................................................................ 2
 C-1.3         MISSION ........................................................................................................... 3
 C-1.4         BACKGROUND INFORMATION ...................................................................... 4
 C-1.5         RANGE PROGRAMS, POLICIES, CONDITIONS & REQUIREMENTS ...........12
 C-1.6         HUNTING ON WSMR ......................................................................................14
 C-1.7         PERSONNEL ...................................................................................................15
 C-1.8         RESTRICTED ACCESS TO WSMR .................................................................16
 C-1.9         AIRFIELD ACCESS .........................................................................................17
 C-1.10        ID OF SERVICE PROVIDER MANAGERS & EMPLOYEES ............................17
 C-1.11        SAFETY REQUIREMENTS ..............................................................................19
 C-1.12        ENVIRONMENTAL MANAGEMENT ...............................................................25
 C-1.13        CONSERVATION OF ENERGY AND UTILITIES.............................................33
 C-1.14        SECURITY .......................................................................................................33
 C-1.15        STANDARD OPERATING PROCEDURES (SOP)...........................................36
 C-1.16        SERVICE PROVIDER QUALITY CONTROL (QC)...........................................37
 C-1.17        QUALITY ASSURANCE (QA)..........................................................................37
 C-1.18        GOVERNMENT OBSERVATION .....................................................................37
 C-1.19        APPLICABLE LAWS, EXECUTIVE ORDERS, DIRECTIVES, ETC. ................37
 C-1.20        HOURS OF OPERATION ................................................................................37
 C-1.21        LEGAL PUBLIC HOLIDAYS ............................................................................38
 C-1.22        FRAUD, WASTE, AND ABUSE .......................................................................38
 C-1.23        HOUSEKEEPING ............................................................................................38
 C-1.24        SMOKING ........................................................................................................39
 C-1.25        FILES ...............................................................................................................39
 C-1.26        DISCLOSURE OF INFORMATION ..................................................................39
 C-1.27        SECURING UTILITIES .....................................................................................39
 C-1.28        PERMITS AND LICENSES ..............................................................................39
 C-1.29        GOVERNMENT FURNISHED PROPERTY ACCOUNTABILITY .....................40
 C-1.30        DISPOSAL, SALVAGE, AND RECLAMATION ...............................................40
 C-1.31        MEDICAL SERVICES ......................................................................................40
 C-1.32        PRE-PERFORMANCE CONFERENCE ...........................................................40
 C-1.33        TRANSITION PHASE-IN/PHASE-OUT OF SP OPERATIONS ........................40
C-2   DEFINITIONS, ACRONYMS AND ABBREVIATIONS.......................................... 42
 C-2.1         AS SHOWN, AS INDICATED, AS DETAILED AND SIMILAR WORDS ..........42
 C-2.2         AS DIRECTED, AS REQUIRED, AS PERMITTED, AND SIMILAR WORDS ...42
 C-2.3         ADDITIONAL DEFINITIONS AND ACRONYMS ..............................................42
C-3   GOVERNMENT-FURNISHED PROPERTY (GFP) ............................................... 43
 C-3.1         GOVERNMENT-FURNISHED FACILITIES (GFF) ...........................................43
 C-3.2         GOVERNMENT-FURNISHED EQUIPMENT ....................................................44
 C-3.3         GOVERNMENT-FURNISHED MATERIALS ....................................................45
 C-3.4         GOVERNMENT-FURNISHED SERVICES .......................................................46
C-4   SERVICE PROVIDER FURNISHED ITEMS.......................................................... 48
 C-4.1         GENERAL REQUIREMENTS ..........................................................................48
 C-4.2         REPLACEMENT ITEMS ..................................................................................48
 C-4.3         UNSATISFACTORY ITEMS.............................................................................49
 C-4.4         WARRANTY ....................................................................................................49
 C-4.5         COMMUNICATION EQUIPMENT ....................................................................49


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 C-4.6          Contractor Manpower Reporting ...................................................................49
C-5   SPECIFIC TASKS .................................................................................................. 51
 C-5.01         LOGISTICS PLANS AND OPERATIONS (P&O) .............................................51
   C-5.01.1       Program and Management Analyses and Reports ..................................51
   C-5.01.2       Logistical Support Plans and Operations ................................................52
   C-5.01.3       Information Technology (IT) ......................................................................52
   C-5.01.4       Computers for Learning Program .............................................................53
   C-5.01.5       Telephone Usage and Repair ....................................................................53
   C-5.01.6       Financial Liability Investigations of Property Loss (FLIPL) ....................53
   C-5.01.7       Security .......................................................................................................54
   C-5.01.8       Safety ..........................................................................................................54
   C-5.01.9       Training .......................................................................................................56
   C-5.01.10      Administrative Requirements....................................................................56
   C-5.01.11      Administrative and Clerical Support .........................................................57
   C-5.01.12      Human Resources......................................................................................57
   C-5.01.13      Budgeting Services ....................................................................................61
   C-5.01.14      Command Supply Discipline Program......................................................62
   C-5.01.15      Management Control Program ..................................................................64
   C-5.01.16      Plans and Operations Future Growth .......................................................65
 C-5.02         SUPPLY AND SERVICES ...............................................................................66
   C-5.02.1       Storage and Receiving...............................................................................66
   C-5.02.2       Supply Management ..................................................................................71
   C-5.02.3       Property Book Operation ...........................................................................79
   C-5.02.4       Class III Support (POL) Operation) ...........................................................84
   C-5.02.5       Hazardous Material Minimization Center (HMMC) ...................................90
   C-5.02.6       Troop Issue Subsistence Activity (TISA) and Dining Facility Operation 92
   C-5.02.7       Supply and Services Future Growth .......................................................101
 C-5.03         MAINTENANCE .............................................................................................102
   C-5.03.1       General Maintenance ...............................................................................102
   C-5.03.2       Equipment Management Operation Section ..........................................130
   C-5.03.3       Maintenance Future Growth ....................................................................137
 C-5.04         INSTALLATION TRANSPORTATION SERVICES ........................................137
   C-5.04.1       Work Area/System Description ...............................................................137
   C-5.04.2       Work Management and Control...............................................................137
   C-5.04.3       Installation Transportation Motor Pool Operation .................................140
   C-5.04.4       Passenger Services .................................................................................148
   C-5.04.5       Freight Services .......................................................................................168
   C-5.04.6       Provide Installation Force Deployment Service Support ......................179
   C-5.04.7       Transportation Future Growth ................................................................179
 C-5.05         USAG-WS Future Growth.............................................................................180
   C-5.05.1       Future Growth Overview ..........................................................................180
   C-5.05.2       Ten Percent Surge ...................................................................................180
   C-5.05.3       Twenty-five Percent Surge ......................................................................180
C-6   REFERENCES ..................................................................................................... 181
 C-6.1          PUBLICATIONS, POLICIES, GUIDELINES, AND REGULATIONS ..............181
 C-6.2          FORMS ..........................................................................................................196




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                                        SECTION C-1

C-1 GENERAL TERMS AND CONDITIONS
Sections C-1 thru C-6 have been reviewed for Operations Security (OPSEC) purposes
and approved for public release; distribution is unlimited. See Attachment J- C-1 02.

C-1.1      INTENTION
The Government’s intention is to obtain Logistics Services to include business planning and
operation services, vehicle and equipment maintenance and repair (M&R); transportation
services to include motor pool operations; property administration services; and related logistics
systems at White Sands Missile Range (WSMR), New Mexico (NM), including Stallion Range
Center (SRC) and numerous satellite areas and sites throughout the Range (WSMR) and off the
Range, as further described below (C-1.4, Background Information). The vehicles and
equipment maintenance and repair services, transportation, etc., are similar to those found on
many large Army installations, but also include those associated with research, development,
test and evaluation (RDTE) activities. The Government will achieve this by means of a
combination Firm Fixed-price (FFP) and Indefinite Delivery/Indefinite Quantity (ID/IQ) contract.
This Performance Work Statement (PWS) supports the process described in Office of
Management and Budget (OMB) Circular No. A-76 (Revised), May 29, 2003, and is in
conformance with Army Regulation (AR) 5-20, Competitive Sourcing Program, May 23, 2005.
Throughout the PWS, the term ―Service Provider (SP)‖ is used to reference the successful
offeror, whether the Government’s MEO or a private-sector bidder, for performance of the duties
described in this PWS.

C-1.1.1    Firm Fixed-Price. The FFP portion of this PWS is intended to encompass
performance of maintenance, repair, supply, and transportation services less than 32 hours of
labor and less than $5,000 in materials, and technical assistance, preventive maintenance, and
other miscellaneous services described in Section C-5. It also includes management of all work
under this PWS, described in Section C-5.

C-1.1.2   Indefinite Delivery/Indefinite Quantity. The ID/IQ portion of the PWS is intended
to encompass the performance of work that exceeds C-1.1.1. This work may be subject to the
Service Contract Act (SCA) wage rates.

C-1.1.3    Standards. All work, regardless of the SP, shall meet the standards specified
herein, and shall be accomplished in conformance with approved and accepted standards of the
United States; NM and other applicable state governments where WSMR has obligations such
as Utah (UT), Texas (TX), Colorado (CO), Arizona (AZ), etc.; industry (electrical and
mechanical; managerial, professional, technical and administrative); equipment and other
manufacturers’; all applicable activity, local, state and federal laws, Executive Orders (EOs),
regulations, directives, instructions, policies, procedures, etc.; all applicable building and safety
codes; etc.; and the Performance Requirements Summary (PRS), Attachment J- C-1 03.

C-1.1.4    Replacement, Modernization and Renovation. During the term of this effort, the
Government may replace, renovate, or improve equipment, systems, facilities, components and
fixtures at the Government’s expense and by means not associated with this PWS. All
replaced, improved, updated, modernized or renovated equipment, fixtures, facilities,
components and systems shall be maintained, operated and/or repaired by the SP, at no



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additional cost to the Government, unless such changes result in a net increase in contract
requirements.

C-1.1.5    Interface Amongst Contractors and Government Forces.                The SP must
recognize that other Government forces and contractors will be engaged in similar and/or
supporting work. The SP for this effort shall communicate, cooperate and collaborate with all
other Government forces and contractors to avoid conflicts with such Government forces’ and
contractors’ performance and work schedules. In the event of conflicts with other Government
forces and/or contractors, which cannot be satisfactorily resolved amongst the parties, the
matter shall be referred to the Designated Government Representative (DGR) or Contracting
Officer (KO), as applicable, for decision.

C-1.1.6     Phase-in Period. The phase-in period shall start sixty (60) calendar days before the
start date of the First Performance Period. This is the time period in which the SP shall perform
those tasks necessary to position it to begin the required work on the First Performance Period
start date. The SP is expected to perform all requirements, as specified, beginning on the start
date. There is no period of time that the SP shall be allowed to perform less than all the
specified work after the First Performance Period start date.

C-1.1.6.1       Phase-in Period Access. During the phase-in period, the SP shall be allowed
entry to all locations of work to familiarize supervisors, key personnel, and staff with equipment,
reporting procedures, work schedules, operating procedures, and other matters. The SP shall
also be permitted to inventory and take possession of Government Furnished Property (GFP)
and Government Furnished Equipment (GFE) prior to the start date of the First Performance
Period. The DGR will coordinate access and transfer of property and equipment.

C-1.2      SCOPE OF WORK
The SP shall provide all management, labor, leadership, supervision; and vehicles, equipment,
tools, materials, supplies, etc., except as furnished by the Government (C-3, Government
Furnished Property), required to perform the duties summarized in C-1.1 INTENTION, above,
and in accordance with (IAW) the requirements specified herein.

C-1.2.1    Agreements. Inter-Intra Service Support Agreements (ISSAs), Memoranda of
Agreement (MOA), Memoranda of Understanding (MOU), Co-Use Agreements, and
Cooperative Agreements exist between the Missile Range and various other government,
customer, tenant, and non-government entities. Such agreements specify various receiver and
supplier obligations, which may include requirements for the United States Army Garrison –
White Sands (USAG-WS) Logistics activity. Most of these agreements are identified in
Attachment J- C-1 04, List of Inter-Intra Service Support Agreements, Memorandums of
Agreement & Memorandums of Understanding. Full copies of the documents are available for
viewing upon request. The SP shall provide all personnel, management, supervision,
equipment, tools, supplies, materials, transportation, and any other items and services,
necessary to perform the commercial logistics functions required.

C-1.2.2   Surge Capabilities. The SP shall surge capabilities as required to meet emergent
requirements and/or 24 hour operations associated with tasked missions or contingencies and
provide appropriate support wherever and whenever as required by the DGR. See Section C-
5.05 (USAG-WS Future Growth) for additional surge work requirements.

C-1.2.3      Contact Information During Non-Duty Hours. The SP shall provide home and
cellular telephone contact numbers for key personnel identified by this PWS to the DGR for use

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when non-duty hour contact is required. The SP’s Project Manager shall be the Government’s
primary point of contact. The Government will first attempt to contact the Project Manager, then
the Alternate Project Manager, prior to contacting any other SP employee. Failure of the
Government to contact a designated SP representative does not alleviate the SP from the
responsibility for providing the services identified in this PWS. The Government will log all
attempts to contact SP personnel during non-duty hours.

C-1.2.4   Functional Areas. The general types of work to be performed by the SP are listed
here and described in detail in section C-5.

        a)   Plans and Operations
        b)   Supply and Services
        c)   Maintenance
        d)   Transportation Services

C-1.2.5    Reporting Requirements. The SP shall prepare, submit, and maintain all records
and reports as specified herein and as listed in Attachment J- C-1 05.

C-1.3        MISSION
The primary, but not the only, mission of WSMR is to provide quality research, development,
test, and evaluation (RDTE) and other professional, technical services to Department of
Defense (DOD) military services, private industry and foreign allies. WSMR is the foundation
and partner of numerous highly technical RDTE organizations and activities and is a key DoD
developer, exporter, and user of test and evaluation science and technology. The core services
that WSMR provides are: complex Range operation, system performance, instrumentation and
data acquisition, threat presentation and lethality, survivability and vulnerability. Core mission
areas are: air and missile defense, tactical missiles, directed energy, unmanned systems,
space, interoperability, and distributed testing. The Range also provides these kinds of services
and utilization of its extensive capabilities and infrastructure to other U.S. Government agencies,
such as the Department of Homeland Security (DHS), Department of Energy (DOE),
Department of Agriculture (USDA), Department of Interior (DOI), etc.; state and local
government agencies; approved foreign government agencies, such as the United Kingdom,
Canada, Australia, Japan, etc.; approved private companies, such as Chrysler, Boeing, etc.;
and universities, to include New Mexico State University (NMSU), the University of Texas at El
Paso (UTEP) and the Massachusetts Institute of Technology (MIT). Today, WSMR is a world-
class, $13-billion-dollar-plus, test complex. It is the largest all-over-land test range in the U.S.
and a key asset of DOD’s Major Range and Test Facility Base (MRTFB). Since its creation,
WSMR has been managed by the U.S. Army. Currently, the Army’s Installation Management
Command (IM) manages the USAG-WS. The Army Test and Evaluation Command (ATEC),
Developmental Test Command (DTC), manages the White Sands Test Center (WSTC) and
other Army agencies, all of which are tenants on WSMR. In addition, the Navy and Air Force,
as well as other agencies, such as the National Aeronautics and Space Administration (NASA),
also manage activities located on WSMR; these too are tenants of WSMR. As tenants, these
agencies and their customers are all customers of the USAG-WS. The managers and
employees of all these agencies include military, civilian, and contractor personnel.

C-1.3.1      Leadership.

C-1.3.1.1    Commanding General, White Sands Missile Range. The Commanding
General (CG) of WSMR reports to the Commanding General, DTC, located at Aberdeen
Proving Ground (APG), Maryland. The DTC is a Major Subordinate Command under the ATEC.

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The CG, WSMR is responsible for the overall management and operation of the Range in
support of its activities, tenants and customers, and is also responsible for the direct oversight of
the WSTC. Further the CG, WSMR, is the senior rater of the White Sands Garrison
Commander.

C-1.3.1.2      Commander, White Sands Test Center. The Commander of WSTC is
responsible for the primary military mission at WSMR, which involves providing RDTE support
services, to include the planning and conducting of tests for Range customers’ programs and
projects, and reporting the results back to its customers and to Headquarters, DTC. In addition
to RDTE activities, the WSTC supports an increasing military training mission on the Range.
The WSTC Commander is responsible for overall management and operation of the five major
directorates, which constitute WSTC, and their programs and the programs they support (see
Attachment J- C-1 06). The WSTC plans and conducts developmental, operational, and
production tests for rocket and guided-missile systems, laser and other directed energy weapon
systems, air defense fire control and fire distribution systems, and numerous other weapon
systems and materiel, as assigned, to include foreign weapon and other systems. The WSTC
Commander is responsible for establishing and implementing plans, programs and policies, to
include those for flight safety control of all lasers, missiles, rockets, munitions, and other devices
(including space vehicles), which are launched from, or into, or fly through WSMR-controlled
airspace as part of both sponsored and ―piggy-back‖ tests. The WSTC Commander chairs
boards, councils and committees, and provides inputs to DTC and ATEC in the development of
independent evaluation plans, test design plans, independent evaluation reports, adequacy
statements, and other documents, as directed.

C-1.3.1.3      Commander, U.S. Army Garrison White Sands. The USAG-WS Commander
is responsible for ensuring that the WSTC and other tenants and customers of the Range are
supported in carrying out their RDTE and other military missions, and for providing installation
support services to the entire WSMR community. The Garrison Commander is responsible for
managing and operating the installation, to include its infrastructure; Range assets; land, water,
natural and cultural resources; and for ensuring WSMR employees’ and residents’ quality of life.
The Garrison Commander reports to Headquarters, Installation Management Command (IM),
through the Installation Management Command, West Region Office (IMWE) at Fort Sam
Houston, TX.

C-1.3.2    Regulatory Environment. Unlike the mission elements of WSMR, the Garrison
operates in a highly-regulated environment. DOD, Army, and IM directives, instructions,
regulations, and guidance, much of which is changing and being written or re-written, prescribe
both what is to be done and how it is to be accomplished. In addition, operations must comply
with extensive sets of federal and state laws, EOs, regulations, policies, directives, instructions,
procedures, etc., particularly regarding environmental program management; environmental
compliance; pollution prevention; natural and cultural resource conservation; and occupational
health and safety. White Sands health and safety requirements encompass indoor work and
non-work environments (for example, the clubs, swimming pools, etc.), as well as outdoor work
and non-work environments (for example, hunting, horse stables, etc.). This highly-regulated
environment must be managed and balanced within the dynamic, fluid, ever-changing RDTE
environment.

C-1.4      BACKGROUND INFORMATION

C-1.4.1  History. White Sands Missile Range was established as White Sands Proving
Ground (WSPG) through approval of the Secretary of War on February 20, 1945, the day after

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the last V-2 rocket was fired in Europe. The WSPG incorporated the Alamogordo Bombing
Range, Ordnance CIT (ORDCIT), and portions of the U.S. Army Fort Bliss Artillery Range. In
1952, WSPG’s name was changed to White Sands Missile Range and christened the Birthplace
of America’s Missile and Space Program. The current Missile Range incorporates several
earlier federal landholdings and facilities, in addition to those noted above. The boundaries
encompass the White Sands National Monument (WSNM), owned and operated by the
Department of Interior (DOI), National Park Service (NPS), established in 1933; and, the San
Andres National Wildlife Refuge (SANWR), owned and operated by the DOI, U.S. Fish and
Wildlife Service (USFWS), established in 1941. Further, the Range overlays significant portions
of the Jornada Experimental Range (JER) owned and operated by the U.S. Department of
Agriculture (USDA), and the National Aeronautic and Space Administration (NASA) Johnson
Space Center, White Sands Test Facility (WSTF).

C-1.4.2     Location. The contiguous portion of White Sands Missile Range encompasses over
2.2 million acres in south-central New Mexico and overlays portions of five NM counties: Otero,
Lincoln, Socorro, Sierra, and Dona Ana (see Attachment J- C-1 07). It also shares its southern
border with the U. S. Army Fort Bliss in Dona Ana County, NM, and El Paso County, TX. The
main portion of the Range extends about 124 miles (mi) on its longest north-south axis, and
varies from 25 to 40 mi in width on its east-west axis. Post Headquarters (the main cantonment
area) is approximately 26 mi east of Las Cruces, NM. Two adjunct Post areas, established to
facilitate Garrison support activities in remote portions of the Range, are Stallion Range Center
(SRC), located in the northwest corner of the Range, 100 mi north of Headquarters, and the
Oscura Range Center (ORC), located near the eastern Range boundary, about 70 mi northeast
of Post Headquarters.

C-1.4.3    Population. The population of WSMR is approximately 6,558 people, composed of
601 military personnel, 5253 civilian employees (of which 54% are contractors), and 704 family
members.

C-1.4.4     Neighboring Installations, Agencies and Communities. Adjacent to WSMR’s
east boundary is Holloman Air Force Base (HAFB). The U.S. Army Fort Bliss and William
Beaumont U.S. Army Medical Center (WBAMC) are to the south of the Range, with Fort Bliss’
northern boundary adjoining WSMR’s southern boundary. HAFB, WBAMC, and Fort Bliss
provide support to WSMR, and in turn, receive support from the Range. Other agency
landholders in the area include the Lincoln National Forest, U.S. Forest Service (USFS), USDA;
the Mescalero Apache Indian Reservation in the Sacramento Mountains to the east of the
Range; and the DOI Bureau of Land Management (BLM), which has holdings on the eastern,
northern and western boundaries of the Range. The USDA-JER and the NASA JSC-WSTF are
located at the southwestern corner of the Range. New Mexico communities in close proximity to
WSMR include Socorro and San Antonio to the northwest; Carrizozo and Tularosa to the
northeast; La Luz, Alamogordo and Orogrande to the east; and Las Cruces to the west. El
Paso, TX, is located approximately 50 mi south of main Post.

C-1.4.5    Size. The Department of Defense is the fifth largest federal land manager in the U.
S. and is responsible for more than 25,000,000 acres (ac) of public land, primarily in the West.
Among the military branches, the U. S. Army administers about half of DOD’s lands. The main
portion of White Sands Missile Range encompasses approximately 16 percent (%) of the
Army’s land. In addition, another 1,500,000 ac of non-DoD lands are available for periodic or
long-term use (Call-Up) by WSMR through leases or landowner agreements. Most of these
lands are owned and/or operated by governmental agencies, such as the DOI, BLM, USDA,
USFS, U.S. Army Fort Bliss, or NM offices and departments. Other lands are owned by private

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individuals (ranchers, developers, etc.) and groups. In addition, some of these properties are
owned and operated by WSMR. These areas are, most often, managed and operated as safety
buffers during test flights of long-range missiles, targets, etc. Furthermore, the Range uses
some of these properties for the location of tracking and other instrumentation, missile/missile
target launch facilities, and even planned missile/target impacts (in special circumstances).
Land use and cooperative use (Co-use) agreements are generally re-negotiated and updated by
the USAG-WS, in coordination with the WSTC, every five (5) years. The Missile Range, in
conjunction with its extension area capabilities, constitutes nearly 28% of the U.S. Army’s land
resources and capabilities. As noted above, WSMR has numerous Call-up Areas, also known
as the Firing-in-Extension (FIX) Areas, Extension Areas, satellite sites, off-Range
instrumentation sites; etc., which are utilized to support its missions in various capacities.
Several, but not all, of these sites are described below.

C-1.4.5.1 Off-Range Instrumentation and Equipment Sites. There are over twenty-five (25)
sites, of varying size, in New Mexico, Arizona, Colorado, Texas and Utah, which are generally
leased from the landowners for indefinite and varying periods, for the placement of surveillance
and tracking radar, optical and other external tracking instruments; telemetry and other internal
assessment instruments; frequency, timing and other monitoring stations and communications,
command and control stations. These instrumentation sites, generally established along missile
target flight/firing corridors outside the main portion of WSMR, provide for instrumentation
coverage, flight control and communications support. Possible flight/fire corridors for each test
or series of tests are critically analyzed and specifically planned to overlay only sparsely
populated and unprotected lands, and to maximize the use of WSMR’s Call-up Areas and other
areas where the Range already has instrumentation, etc., in place. These efforts, along with
addressing the potential environmental and safety issues with the public, take a tremendous
amount of time, but have been found to be both satisfactory and economical to the Range and
its customers. Some of the off-range instrumentation sites/stations (see maps at Attachment J-
C-1 08 and Attachment J- C-1 09 ) currently being used, maintained, and repaired by WSMR,
include:

       a. Abajo Peak: Located in Manti-La Sal National Forest, UT, eight (8) mi west of
       Monticello, UT, communication relay station, 0.5 ac. (Attachment J- C-1 08)

       b. Alamo Lookout: Located in Lincoln National Forest, NM, telemetry and radio station,
       1.15 ac. (Attachment J- C-1 09)

       c. Alamo Peak: Located eight (8) mi east of Alamogordo, NM, telemetry and radio
       relay station, 2 ac. (Attachment J- C-1 09)

       d. CAD Site: Located on U.S. Army Fort Bliss, NM, south of Nike Avenue,
       cinetheodolite station, 3.67 ac. (Attachment J- C-1 09)

       e. Cold Springs: Located seven (7) mi west of Monticello, UT, telemetry station.
       (Attachment J- C-1 08)

       f. El Heurfano Peak: Located in San Juan County, NM, radio relay and receiving
       station, 0.41 ac. (Attachment J- C-1 08)

       g. Elephant Mountain: Located on U.S. Army Fort Bliss, Dona Ana Range, NM, radar
       station, 1.83 ac. (Attachment J- C-1 09)


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       h. La Mosca Mountain:           Located fourteen (14) mi northeast of Grants, NM,
       telemetry/radio relay station, 0.15 ac. (Attachment J- C-1 08)

       i. Menefee Peak: Located in Montezuma County, CO, telemetry and radio relay
       station, 0.59 ac. (Attachment J- C-1 08)

       j. Red Butte: Located north of SRC, NM, outside the range north boundary, telemetry
       station, 9 ac. (Attachment J- C-1 09)

       k. Rose Peak: Located north of Three Rivers, NM, electronic relay station, 400 ac.
       (Attachment J- C-1 09)

       l. Ruth Site:    Located on U.S. Army Fort Bliss, NM, surveillance radar site.
       (Attachment J- C-1 09)

       m. SAC Peak: Located in Lincoln National Forest, NM, frequency monitoring station, 2
       ac. (Attachment J- C-1 09)

       n. Wilson Mesa: Located in Manti-La Sal National Forest, UT, thirteen (13) mi east of
       Moab, UT, telemetry station, 2 ac. (Attachment J- C-1 08)

       o. The following are additional WSMR-operated and -maintained sites, located on U.S.
       Army Fort Bliss: (a) East portion of C Station, (b) Multiple Object Tracking Radar
       (MOTR) Site, (c) T3 Site, (d) Water Site and (e) Wise Site. (Attachment J- C-1 09)

       p. The following are additional WSMR-operated and -maintained sites on BLM land: (a)
       AMRAD Boresight and (b) CAL Site. (Attachment J- C-1 09)

       q. The following are additional WSMR-operated and maintained sites on the WSNM:
       (a) HOTEL Site, (b) MR-3 Site, and (c) NE-30 Site. (Attachment J- C-1 09)

       r. The following is an additional WSMR-operated and -maintained site on SANWR:
       SW-30 Site. (Attachment J- C-1 09)

C-1.4.5.2      Extension, Call-up and/or Firing-in-Extension (FIX) Areas, NM. Agreements
with the landowners or administrators in these areas allow the Missile Range, with sufficient
notice, to evacuate the owners, lessees, their employees, and the public from the premises, for
limited periods of time, for safety during military testing. The following list of areas are not all
inclusive (see map at Attachment J- C-1 10).

       a. The northern extension area, commonly known as the ―FIX‖, is located directly north
       of and abutting WSMR. It encompasses 883,916 ac.

       b. The Aerobee 350 Call-up Area, located adjacent to the northwest boundary of
       WSMR, is 263 ac in size.

       c. The Abres Call-up Area, located adjacent to the west-central boundary of WSMR, is
       412,662 ac in size.

       d. The Dugg Call-up Area is located adjacent to the Fort Bliss Military Reservation and
       west of U.S. Highway 54. It encompasses 6,838 ac.

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C-1.4.5.3      Fort Wingate Missile Target Launch Complex, NM. The Fort Wingate Missile
Target Launch Complex (see map at Attachment J- C-1 11) is managed and operated by
WSMR for the Missile Defense Agency (MDA). The complex consists of 21,812 ac and is
located in northeast NM, west of Albuquerque on U.S. Interstate 40.

C-1.4.5.4      Off-range Drop Zones, NM. WSMR also has an agreement with the USFS to
use various sections of the Gila National Forest, NM, (see map at Attachment J- C-1 12) as
drop zones for the booster rockets used in the launching of targets from Fort Wingate.

C-1.4.5.5        Green River Test Site (GRTS) and Green River Launch Complex, UT. The
GRTS is a portion of the Launch Complex (see map at Attachment J- C-1 13). The complex,
3,631 ac of exclusive-use real estate, is located about 70 mi west of the Utah-Colorado border,
a little over a mile southeast of the town of Green River (population less than a thousand) and is
bordered on the west by the Green River. Originally designed to support missile test launches
for impact on WSMR, there is renewed interest in using the site for future target launches and
for headquarters and administration purposes. Most of the land is leased from the BLM or the
State of Utah. Within this area, 962 ac of private land have been acquired by WSMR. The
GRTS and Launch Complex are in a state of transition. Some pieces of real estate are to be
turned over to the town of Green River for use as an industrial park; some pieces are
undergoing environmental restoration activities and are being monitored by the State of Utah
and Environmental Protection Agency, Region 8, located in Denver, CO; other pieces have
been proposed for retention by the WSTC, pending future customer interest; and yet other
pieces are awaiting final decisions on disposition.

C-1.4.5.6     Co-use Areas, NM. In addition to the previously described areas, WSMR has
Co-Use agreements with WSNM, SANWR, and the JER that allow for limited shared
management of portions of land in the Monument, Refuge and Experimental Range (see map at
Attachment J- C-1 14).

C-1.4.5.7     Mendiburu Ranch. Mendiburu Ranch consists of 12,000 leased ac of grazing
land located north of the Range, (see map at Attachment J- C-1 15). Structures on the Ranch
include a few ranch houses and grazing facilities. The land portions are not totally continuous
along the Range’s boundary but an effort to consolidate the land use is being pursued by the
Government with appropriate agencies. Access to Mendiburu Ranch must be coordinated with
the Range Security office.

C-1.4.6    Physical Description.

C-1.4.6.1      General. WSMR is ecologically part of the Chihuahuan Desert ecosystem. The
Range lies within the Mexican Highland Section of the Basin and Range Physiographic
Province. Most of the Range is situated in the Tularosa Basin, a nearly flat valley that extends
almost the entire length (north-south) of the Range. Physiographic features within the Tularosa
Basin are intermittent lakes and streams, gypsum dunes, intermountain valley slopes and eolian
deposits. The area is cut from north to south by the San Andres, Organ and Oscura Mountain
ranges, which comprise about 35% of the land area. Elevations range from approximately
3,936 ft mean sea level (MSL) on the alkali flats of Lake Lucero to 8,955 ft MSL at Salinas Peak.
The other major basin of the Range is the Jornada del Muerto, west and northwest of the San
Andres Mountains. The portion of the Jornada del Muerto Basin, on WSMR, is about 4,612 ft
MSL in elevation.


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C-1.4.6.2     Climate. The climate is characterized as arid, the exceptions being the
Chupadera Mesa and higher elevations within the San Andres and Oscura Mountains, which
are semiarid. Rainfall through the year is light and is insufficient for any growth except desert
vegetation. Dry periods may often last 2 to 3 months, (see Attachment J- C-1 16).

C-1.4.6.2.1    The spring and fall months are warm. A strong westerly wind flow exists and
periods of blowing dust and sand characterize the period from March through early May. Since
the soil surface is dry and loose and vegetation is sparse, the winds tend to raise considerable
dust and sand into the air. Dust storms are most frequent during the spring months of March
and April and are relatively rare in other seasons.

C-1.4.6.2.2   The period from late May until September is the warmest time of the year. The
hottest temperatures of the year often occur during the latter part of June. The average summer
high temperature is 92 degrees with lows of about 69 degrees but temperatures often exceed
100 degrees. Even with the relatively high summer temperatures, the climate is comfortable
due to an average annual humidity of only 37%.

C-1.4.6.2.3     The major portion of the region's precipitation occurs during the summer
"monsoon" season from July-September which averages half the annual precipitation. Most
precipitation is in the form of high-intensity thunderstorms. This rain can cause soil erosion,
considerable surface run-off and subsequent flooding of low-lying areas. The average rainfall at
WSMR is around 11 inches (in). However it varies across the range with the highest amounts
on or near the mountains. Average annual precipitation in the Tularosa Basin is less than 8
inches in the southeast, and less than 9 inches in the west-central part of the Range. The end
of the "monsoon" season, usually in October, ushers in the most pleasant weather of the year to
the region.

C-1.4.6.2.4     October and November provides favorable weather with the average high
temperature of 57 degrees and the average low temperature dropping to about 36 degrees.
Temperatures are moderate and the air is dry due to the lack of Gulf moisture. Overall,
precipitation is infrequent and winds are light. However, on rare occasions tropical storms or
hurricanes in the eastern Pacific will move across northern Mexico and bring one or two days of
heavy rainfall to the area.

C-1.4.6.2.5   The mountains surrounding WSMR influence the local weather. The San Andres
Mountains to the west of the Missile Range add noticeably to the gustiness of the winds during
wind events, and cause changes in wind direction during periods of light winds. In addition,
snowfall and rainfall amounts tend to be much higher in the mountains on and near the Missile
Range.

C-1.4.6.3       Surface Waters and Wetlands. Surface waters and wetlands exist throughout
the Range. The types include salt marsh, such at Malpais Spring, southeast of Range Road
(RR) 9; alkali flats, such as those near White Sands Space Harbor (WSSH), along RR 10, and
the ―Big Foot Prints‖ and gypsum area, east of RR 7; unvegetated playas, such as at Fifteen-
mile Lake; and vegetated playas, such as Brazel and the Marcial Playas. Also included are
permanent streams, such as Salt Creek; intermittent streams, such as those at Rio Tularosa
Creek; and artesian systems, such as those at the Barrel Spring and Guillez Spring Complex
and Mound Springs Complex. The Davies Tank Complex is a large natural playa southeast of
the Main Post that presently serves as an effluent and evaporation pond for treated sewage
from the Post Wastewater Treatment Plant.


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C-1.4.6.4       Roads. WSMR has over 10% of the roads in the Army’s inventory. This
extensive network of limited-access roads has been developed and maintained by USAG-WS in
support of its customers. This network includes approximately 1,338 mi of major range roads
(2-lane paved (741 mi), or graded (603 mi) surfaces); 596 mi of secondary (unpaved) roads;
1,490 mi of bladed trails and dirt roads; and an unknown, but expanding, length of remote, two-
track, or four-wheel-vehicle trails. Many of the secondary roads, bladed trails, and other trails,
especially those in remote areas of the Range, are regularly washed out during monsoons (the
summer season of intense thunderstorms) and are often severely eroded between repair
events,(See Attachment J- C-1 17, Range Road Map).

C-1.4.6.5      Major Test Facilities. The major built-up areas of WSMR include the Main Post
Area, located in the southwest corner of the Range; SRC, located in the northwest corner of the
Range; and ORC, located in the northern portion of the Range near the eastern Range
boundary. Additionally, the recently active Rhodes Canyon Range Center/Camp (RCRC)
continues to provide limited services, such as gasoline refueling and a helipad. The following
are but a few of the built-up areas on the Range, (See Attachment J- C-1 18, Range
Instrumentation Site Map):

       a. Nike Boulevard. Nike Boulevard, which starts at Main Post and heads straight east
       for the entire width of the Range, is where many of the major missile/rocket interceptor
       and target launch complexes are located. These include Launch Complex (LC)-31, 32,
       33, 35, 36, etc.; missile assembly buildings; storehouses; propellant storage facilities;
       instrumentation stations and sites; command and control stations and sites; and fire
       station #2. In addition, there are hundreds of permanent and mobile launch facilities.
       Many of these sites are located ―Up Range‖ (north of Nike Avenue and as far north as
       SRC), and complement the southern complex.

       b. Air Strips, Airfields and Helipads. The largest airfields on WSMR include Condron
       Army Airfield (AAF), southeast of the main Post, and Stallion Field, north of and across
       RR 7 from the main SRC facilities. Additionally, there is a dirt, fixed-wing landing strip at
       Oscura Range Center/Camp and approximately 35 helipads located throughout WSMR.
       The closest major military air facilities are located at HAFB and Biggs Army Airfield, TX,
       adjacent to Fort Bliss.

       c. Electromagnetic Radiation Effects (EMRE) Test Facility. EMRE Is a DA facility used
       for electromagnetic testing. The EMRE mission is to design, develop, install, and test
       high power microwave (HPM) antennas and transmitters and supporting equipment.

       d. Hazardous Test Area (HTA). HTA is a DA facility used as an explosives storage and
       warhead munitions disposal site. HTA is located north of U. S. Hwy 70 adjacent to the
       Las Cruces entrance gate to WSMR.

       e. Small Missile Range (SMR). SMR is a DA facility used as a launch site, test area
       and technical support area. SMR is located north of U. S. Hwy 70 and approximately
       four and one half (4.5) mi east of the Las Cruces gate entrance to WSMR.

       f. U.S. Army Space and Missile Defense Command (USASMDC) High Energy Laser
       Systems Test Facility (HELSTF). HELSTF is a DA facility used for Laser testing. The
       HELSTF mission includes Army and DoD research and development efforts, as well as
       providing test and evaluation support.


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      g. NASA-JSC-WSTF WSSH (formerly Northrup Strip). The Space Harbor is located on
      the gypsum flats between Big Salt Lake and Lake Lucero and is used year-round for
      NASA shuttle training missions and drone operations. The Harbor also serves as an
      Emergency landing area for the NASA Space Shuttle Program.

      h. Air Force National Radar Test Facility (NRTF)-Radar Target Scatter (RATSCAT)
      Facility. To be provided in the final RFP. RATSCAT is the premier DoD, Air Force
      operated outdoor, ground-plane Radar Cross Section (RCS) measurement range with
      radar and instrumentation site operations. This RATSCAT facility is the main site of two
      facilities.

      i. Air Force NRTF RATSCAT Advanced Measurement (RAM) Facility. RATSCAT
      RAMS is the second facility located approximately 30 mi northwest of the main site and
      serves as a radar site

      j. Defense Threat Reduction Agency (DTRA) Tunnel Complex. DTRA is a DoD, DA
      operation with a mission of combat support, technology development, threat control and
      threat reduction.

      k. Brilliant Anti-tank (BAT)/Zumwalt Track. BAT is a DA operation that serves as a test
      facility, storage facility and impact site.

      l. Permanent High-explosive Test Site (PHETS). PHETS is part of the DTRA
      operations and serves as test facility, impact site and ammunition storage facility.

      m. North Oscura and Jim Peak Facilities. North Oscura is an Air Force operation site
      that serves as a launch site and technical support area. North Oscura is located off of U
      S Hwy 54 south of Carrizozo, New Mexico.

      n. Aerial Cable Range (ACR). ACR is a three-mile aerial track strung between two
      mountain peaks. ACR is a DA operation that serves as an aerial cable site, launch site
      and test facility. ACR is located southeast of SRC.

      o. Survivability, Vulnerability (SV) Assessment-Nuclear Effects Facility. This facility is
      located on the southwest corner of the main cantonment area of the Range. It is a DoD
      operation with a focus on test, evaluation, and assessment of comprehensive
      survivability and vulnerability simulations.

      p. Fast Burst Reactor (FBR). The FBR is a non-moderated and non-reflective
      cylindrical assembly of uranium and molybdenum alloy that is used for simulations and
      tests that can be performed indoors or outdoors. It is an SV operation.

      q. Holloman Air Force Base (HAFB). HAFB is located 10 miles west of Alamogordo,
      NM off of U.S Hwy 70. The major operation of HAFB is flight training. There are several
      WSMR real property facilities at HAFB that the SP must maintain.

      r. Army Air. Army Air is located inside the boundaries of HAFB. It is a Range
      Operations facility. This facility provides flight support to the Range. There are
      numerous air-strips and helipads throughout the Range that are used by Army Air and
      must be maintained by the SP, see Attachment J- C-1 19 for those locations.


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C-1.5      RANGE PROGRAMS, POLICIES, CONDITIONS & REQUIREMENTS

C-1.5.1    Range Access. There are seven (7) primary entry/exit points into and off of WSMR
(see map at Attachment J- C-1 20, Range Access). Access to the northwest corner of the
Range is provided by U.S. Highway 380 and the SRC access road at the Stallion Gate; U.S.
Highway 54, the town of Tularosa and the Tularosa access road at the Tularosa Gate; U.S.
Highway 54 and the Orogrande access road at the Orogrande Gate; U.S. Highway 70 and
Owens Road at the Las Cruces Gate; U.S. Highway 70 at the Small Missile Range (SMR) Gate;
U. S. Highway 70, HAFB and Range Road 10 at the Holloman Gate; and by War Highway and
Range Road 1 at the El Paso Gate. The entry/exit points at the Las Cruces, El Paso, and
Holloman Gates are manned by security personnel and are open to approved traffic 24 hours a
day, when roadblocks are not in effect. The Stallion, Tularosa, Orogrande and SMR Gates are
unmanned with access controlled via an automated gate system. Access at automated entry
gates is gained through the use of the WSMR security badge. There are several other locked
gates located throughout the Range, and especially along Range boundaries. Combinations or
keys to specific gate locks can only be obtained through coordination with the DGR.

C-1.5.2    Range Work Conditions and Requirements.

C-1.5.2.1      Unusual Work Conditions. Some conditions that the SP may encounter in the
process of providing Garrison support are listed below. Encountering these conditions may
delay the SP, but does not relieve the SP of performance as required in this PWS.

        a. Travel over rough and rocky secondary roads to access remote sites on the Range.

        b. Traveling to, and functioning in, remote Up-range areas where Temporary Duty
        (TDY) may be required.

        c. Travel on foot, to include long-distance hiking and climbing, to access isolated
        portions of the Range, especially in mountainous areas.

        d. Traveling to satellite facilities in Arizona, Colorado, Utah, Texas, Alaska and
        elsewhere in New Mexico, which will probably require TDY.

        e. Working in inclement weather to include strong sustained winds with gusts up to 80
        miles an hour in the spring; periodic summer heat of 104 degrees, or higher; heavy rains
        accompanied by flash flooding in late summer; and snowfall in the winter.

C-1.5.2.2 Off-Road Travel.

C-1.5.2.2.1     Walking or driving off the road is prohibited in certain areas of the Range,
because of the extreme danger of unexploded ordnance (UXO), (see Attachment J- C1 21).
Further, driving off road is prohibited, unless necessary for an approved mission, (IAW AR 385-
64, U.S. Army Explosive Safety Program) since UXOs can be encountered anywhere on the
Range. An approved mission means that the plans/actions have been reviewed and approved
in writing by the USAG-WS environment and safety organizations.

C-1.5.2.2.2     Further, IAW the Integrated Natural Resource Management Plan, off-road travel
destroys the surface soil and damages vegetation which in turn, affects run-off and erosion
patterns. Therefore, depending upon the magnitude of the disturbance whether it is from
digging, track vehicle use, or a test, the National Environmental Policy Act (NEPA) process may

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be required before action is taken. The SP is required to contact the DPW Environmental
Division for guidance.

C-1.5.2.3      Accessing Restricted Areas. Accessing restricted areas means accomplishing
special scheduling or other requirements. The NASA WSTF, HTA, EMRE Test Site, HELSTF,
DTRA Tunnels, PHETS and ACR are examples of areas that require special scheduling. An
escort is also required for access to some restricted areas including, but not limited to, the
NRTF, RATSCAT, and RAM Sites; Red Rio Bombing Range; Oscura Bombing Range; and the
non-lethal Weapons Impact Targets (WITs). See section C-1.8, Restricted Access to WSMR,
for more information about restricted areas and access approvals.

C-1.5.2.4      Working in Isolated Areas. The SP shall follow the safety practices stated in
WSMR Regulation (WSMR-R) 385-18, Command Safety Program, when assigning work or
when work is performed in isolated areas of the Range. Supervisors shall record the Crash Grid
coordinates of where their employees are working when under isolated conditions, (Attachment
J- C-1 22, WSMR Crash Grid).

C-1.5.2.5     Communications. Employees traveling Uprange, long distances, or to isolated
areas are required to have a cell phone or two-way radio for safety purposes. The SP shall
have cell phone and radio frequencies approved for use by the DGR. All personnel planning to
access Uprange areas are advised to call (505) 678-1178 prior to traveling the Range to check
for scheduled tests, schedule changes, and associated roadblocks. The following cell
phone/two-way radio practices apply to all SP employees:

       a. Don’t use a cell phone while operating a vehicle on a military installation unless a
       hands-free device is used (exceptions include emergency responders).

       b. Don’t use non-secure cellular telephones while discussing classified or sensitive
       subjects.

C-1.5.2.6      Evacuations. Evacuations are periodically required in support of Range
operations. Evacuations may involve the entire Range, including adjacent off-Range areas, or
smaller portions of the Range. Evacuations internal to the Range may last for hours, up to
entire days.

C-1.5.2.7      Range Slow-Down. Range operations slow down for two weeks, annually,
usually starting during the week before Christmas and extending through the New Year’s
holiday. The slow-down allows for mission debris clean-up, big game hunts, and other activity,
for which Range time is generally not available during the rest of the year.

C.1.5.2.8       Lack of Clearly-defined Authority. Providing support to several activities, each
reporting to different Services and/or Major Commands, may, at times, result in a lack of clearly-
defined authority on some work-related issues. The SP shall contact the DGR to resolve such
issues.

C-1.5.2.9       Satellite Area Support. The SP may have to provide support services to
satellite areas shown in Attachments J- C-1 08 and J- C-1 09. Travel and per diem will be
reimbursed, IAW the Joint Travel Regulations for the MEO or as negotiated for a private SP.

C-1.5.2.10   Roadblocks. When Range operations may pose an unacceptable risk to the
public or Range workers, roadblocks are established on Range and public roads; e.g., US

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Highway 70, US Highway 380 and US Highway 54. Highway 70 roadblocks are set at various
points between WSNM and San Augustin Pass. Road blocks for Highway 380 are set east of
the Rio Grande River and west of the town of Carrizozo. Road blocks for Highway 54 are set
south of Oro Grande and just north of the NM-TX state line. See Attachment J- C-1 23, for
internal Range roadblock points. Blocks on public roads generally hold traffic for only one hour
at a time whereas internal Range roadblocks may prohibit passage indefinitely.

C-1.5.2.10.1 Roadblock Information and Updates. Current roadblock information may be
accessed at www.wsmr.army.mil (only from .mil domains) or by calling (505) 678-1178. In
Alamogordo, call (505) 443-7199; and in Socorro, call (505) 835-8899. This information is
usually updated each weekday afternoon for the following day. Roadblocks, however, are
subject to change without notice. Travelers are advised to check periodically for updated
information. See Attachment J- C-1 24 for radio stations which broadcast road block
information.

C-1.5.2.11      Archeological, Cultural and Historic Resources Protection and
Preservation. Archaeological, cultural and historic resources at WSMR represent human
occupation for more than 10,000 years in the Tularosa Basin and adjacent mountain ranges.
These resources range in date and association from the Paleo-Indian Period through the Cold
War Era, and vary in size from isolated finds to the Trinity Site National Historic Landmark
(NHL). The WSMR cultural resources database includes the results of more than 300 surveys
and the identification of 4,000 archeological sites. Two properties are currently listed on the
National Register of Historic Places (NRHP): the Trinity Site NHL and the LC-33 NHL. The
Trinity Site NHL incorporates approximately 36,480 ac and was the location of the world’s first
atomic explosion in 1945. The site includes the George McDonald Ranch, the McDonald
Brothers Ranch (Trinity Base Camp), Ground Zero and the remains of personnel bunkers,
equipment shelters and communication lines. Launch Complex-33 was the first rocket launch
area established at WSMR in July 1945. The complex includes a blockhouse, the gantry used
to service the rocket, launch pad, and fire bucket. First used for the V-2 rocket launches, LC-33
was later used in support of more recent missile programs. Launch Complex 33 is still in use
today. For more information on archeological, cultural, and historical resources, see the 2002
Integrated Natural Resource Management Plan (INRMP) located in the Environmental
Administrative Records Library located in building 163.

C-1.5.2.11.1 Historic Buildings. An inventory of the historic buildings and structures on
WSMR Main Post was completed in 1997. As a result of that inventory determinations were
made on those features with regard to their eligibility for inclusion in the National Register.
These buildings constitute a Historic District, which is eligible for inclusion on the NRHP, but
have not been formally listed. At present, the district comprises 52 Cold War Era historic
buildings. Currently, a total of 69 buildings at WSMR are considered eligible for listing in the
National Register. Many buildings in Uprange areas have not been inventoried, and some may
be eligible for the National Register. The inventory listing of Real Property Inventory (RPI),
Attachment J- C-1 25 identifies historic buildings at WSMR. The SP shall submit requests for
alterations to the fabric of a historic building through the National Environmental Policy Act
(NEPA) review process and consult with the New Mexico State Historic Preservation Office
under Section 106 of the National Historic Preservation Act (NHPA).

C-1.6      HUNTING ON WSMR
The DPW Environmental Division, Environmental Stewardship Branch, is responsible for
managing the wildlife populations on WSMR. The harvest of small game, big game, game
birds, furbearers, and waterfowl is permitted in accordance with WSMR hunting and trapping

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guidelines and regulations published by the USFWS and the New Mexico Department of Game
and Fish (NMDGF). Scheduled big game hunts for oryx and pronghorn are conducted in
specific Range areas on weekends, holidays and other non-duty days. Similarly, small game
and other hunting or trapping is allowed only on non-duty days during weekends and holidays.
However, selective hunts, designated by the WSMR wildlife managers in coordination with the
NMDGF to control nuisance oryx and address areas of overpopulation are conducted on an
unscheduled, opportunistic basis. As with all other uses of the Range, Range operations take
precedence; hunting is conducted only when it does not interfere with the military mission.
When necessary, temporary closures of specified areas to hunters will be established to allow
SP work in those areas during otherwise authorized hunting times.

C-1.7      PERSONNEL
The SP shall provide a workforce, appropriately sized, and possessing the requisite skills,
knowledge, abilities, training, licensing, and certifications (in compliance with all federal, state
and local laws, regulations, etc.) needed to satisfactorily perform the services required by this
PWS. All SP employees shall be permanent legal residents of the United States and shall be
able to read, write, speak and understand the English language, to include unique terminology
used in their functions, professions, technical areas and trade specialties. This speaking skill is
not required of a SP employee who is hearing impaired. Private sector SP employees
performing work under this PWS shall remain employees of the Contractor and will not be
considered employees of the Government. MEO or Agency Tender SP employees performing
work under this PWS shall remain and be considered employees of the Government.

C-1.7.1     Conflict of Interest. The SP shall not employ off-duty Contracting Officer’s
Representatives (CORs), or any other person who is an employee of the U.S. Government,
either military or civilian, if such employment would create a conflict of interest or would be
contrary to the policies contained in 3 Code of Federal Regulation (CFR) 100.735-8, Conflict of
Interest Rules.

C-1.7.2      Conduct of Personnel. SP employees shall conduct themselves in a proper,
efficient, effective, courteous, and business-like manner. The SP shall be responsible for the
competency and conduct of its employees and any contractor/subcontractor employees, and for
taking appropriate disciplinary actions immediately when required. The SP shall remove from
the job site (WSMR and its satellite facilities and Call-Up Areas) any employee working under
this PWS for reasons of misconduct, security violation, or found or suspected to be under the
influence of alcohol, drugs, or other incapacitating agents. The Government reserves the right
to require removal of any SP employee or contractor/subcontractor employee from the job site,
who endangers persons or property or whose continued employment is inconsistent with the
operational mission of WSMR and the interests of National Security. The Government will
advise the SP of the basis for requesting an employee’s removal or for denying or withdrawing
an employee’s authorization to enter WSMR.

C-1.7.2.1      Code of Conduct Training. The SP shall provide training, at the SP’s expense,
in the prevention of sexual harassment IAW WSMR Policy Letter #4 (see Attachment J- C-1
26).

C-1.7.2.2      Alcohol. Alcohol consumption by SP employees during their work shift,
including lunch and other breaks, is strictly prohibited, IAW AR 600-85, Army Substance Abuse
Program and Department of the Army Pamphlet (DA PAM) 600-85, Army Substance Abuse
Program Civilian Services. Reporting to work, while impaired by alcohol, is prohibited, as is
transporting or possessing alcoholic beverages while performing work at WSMR. Any SP

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employee violating the ―zero tolerance‖ policy for substance abuse is subject to immediate
dismissal upon notification by the DGR.

C-1.7.2.3      Drugs. WSMR maintains a drug-free workplace policy, IAW AR 600-85 and DA
PAM 600-85. The SP shall ensure that all SP employees are aware of the ―zero tolerance‖
policy, concerning drug use, both on- and off-duty at all times. The use of or trafficking in illegal
drugs shall be cause for immediate dismissal.

C-1.7.2.3.1     Drug Testing. The SP shall place employees that are required to have access
to sensitive compartmented information or who perform functions that require a high degree of
confidence such as, carrying or handling arms or ammunition, handling hazardous fuels or
materials, truck drivers, bus drivers, and heavy equipment operators in a random sampling drug
testing program. The SP shall refer to AR 600-85 and DA PAM 600-85 to further identify
Testing Designated Positions and the respective testing time frames. The SP shall use a
reputable firm to perform the testing. Periodic results shall be provided to the DGR. Results of
the latest tests shall also be given to either the DGR within two (2) hours of a request. The SP
shall be responsible for testing and all expenses associated with the testing.

C-1.7.2.3.2    Drug/Alcohol Surveillance. The Government reserves the right to inspect SP
areas for drugs, using surveillance methods that may include trained drug-identification dogs.
Additional special surveillance will be employed, as deemed necessary.

C-1.7.3    Personal Appearance. All private sector SP employees shall be identified as such
by displaying a distinctive nameplate, emblem or patch with company name and logo, attached
to a prominent place on an outer garment. MEO or Agency Tender employees shall have no
such requirement. No sleeveless shirts or other cut-off clothing is authorized. SP employees
shall present a neat, clean and well-groomed appearance.

C-1.8      RESTRICTED ACCESS TO WSMR
WSMR is closed to entry by the general public and unauthorized individuals. Access to Up-
range areas is restricted to civilian and contract employees with a demonstrated and approved
need for such access. When granted, Range access will be limited to those areas where the
requirement for access has been specifically requested, documented, and approved.

C-1.8.1     Vehicles. All SP manager and employee vehicles shall be registered with Range
Security, located in Building 384. This registration requires a valid U.S. driver’s license with the
appropriate endorsement for the category of vehicle operated (to include motorcycles and All-
Terrain Vehicles (ATVs), verification of vehicle registration and proof of insurance. Installation
vehicle decals will be issued to SP managers and employees. All installation decals must be
removed from vehicles and returned to the Range Security office at completion of performance
under this PWS, completion of employment or before a vehicle is sold or traded.

C-1.8.2     Documented Aliens. Documented aliens employed by the SP shall be permanent
resident aliens, have background investigations conducted, and security clearances performed,
when required, IAW AR 380-67, Army Personnel Security Program. These documents shall be
made available to the KO and/or DGR, upon request. Undocumented aliens shall not be given
access to WSMR, provided access to contractual documents or be permitted to work on WSMR.
Every incident where an undocumented alien is found to be working on WSMR shall be reported
to SP supervisor(s), the DGR, and the Range Security office, immediately.



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C-1.8.3    Foreign Nationals. Access to WSMR by foreign nationals is not authorized, except
on a case-by-case basis. All foreign national SP visitors engaged in official business at WSMR
shall have prior approval through the WSMR Foreign Disclosure Office, 505-678-6353. The SP
shall report immediately to the DGR any requirement for foreign national access to WSMR
contractual information, on or off post, or visits to any property or real estate under the control of
WSMR. The DGR will in turn notify the WSMR Foreign Disclosure Officer. A lead-time of five
(5) working days is required to determine if further information/action is necessary and whether
the requested access is appropriate. Even when access is approved, personnel who are
foreign nationals are subject to special escort procedures, depending on which area(s) of the
Range they need access.

C-1.8.4     Controlled or Classified Data. SP employees, with access to controlled or
classified data, shall be subject to physical security requirements and may be subject to other
restrictions, noted in the National Industrial Security Program Operations Manual (NISPOM).

C-1.9         AIRFIELD ACCESS
The SP shall have access to Condron Army Airfield (AAF) to carry out requirements of this
PWS, as necessary.

C-1.10        ID OF SERVICE PROVIDER MANAGERS & EMPLOYEES

C-1.10.1 Overall Project Manager. The SP shall provide one (1) person with complete
oversight of the SP performance of this PWS, including the management of all work undertaken
as a part of this effort. This individual shall, at a minimum, be a professional logistician and
possess five (5) years experience in logistics or equivalent; and demonstrate two (2) years of
experience managing a program or programs of similar dollar value and complexity (with regard
to disciplines) equal to, or greater than, this PWS. The Project Manager, or his/her alternate(s),
shall be responsible for managing the entire PWS or work to be accomplished in the PWS, and
shall be authorized to act and make decisions pertaining to this PWS. The DGR shall have the
right of approval on selection of the SP Project Manager and his/her alternate(s). The SP
manager, or his/her alternate(s), shall be available on-site during normal duty hours. After
normal duty hours, the manager, or his/her alternate(s), must be available within two (2) hours
of notification by the DGR. It is specifically required that the Project Manager, or his/her
alternate(s), be the Government's single point(s) of contact for all negotiations and final
decisions with regard to the work to be performed.

C-1.10.2 Other Managers and Key Personnel. The SP shall furnish a minimum of one (1)
named individual for oversight of each functional area, noted below.

         a.   Plans and Operations
         b.   Supply and Services
         c.   Maintenance
         d.   Transportation Services

For a private sector SP, these key personnel shall not be subcontractor employees. For a MEO
SP, key personnel must be full-time MEO employees. All key personnel shall be located at
WSMR. Key areas requiring individual managers may include: Plans and Operations, Supply
and services, Equipment Maintenance, Transportation, and other areas as determined by the
SP, to meet the requirements of this PWS.



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C-1.10.3 Key Personnel Resumes. A standard business resume shall be submitted, as part
of the private sector SP's proposal, for all key managers and personnel, listed above. Key
managers and personnel shall meet all of the minimum personnel qualifications and
requirements, contained in Attachment J- C-1 27. The private sector SP shall submit a
request, including a resume, for all key managers and personnel replacement hires to the KO
for approval. The agency tender shall include position descriptions for all key managers and key
personnel.

C-1.10.4 Employees. The SP shall maintain a current and complete listing of all employees
employed under this Award. The list shall include employee names, contact information, social
security numbers, security clearance levels, and security/identification badges data. This list
shall be validated by the SP Project Manager and provided to the DGR at the post award
conference. The SP shall provide updated lists to the DGR upon any change in personnel.

C-1.10.5 Off-duty Military Personnel, Reservists and National Guard. The SP is
cautioned that off-duty active military personnel hired under this PWS may be subject to
permanent change of station, change in duty hours or deployment. Military Reservists and
National Guard members may be subject to recall to active duty. The abrupt absence of these
personnel could adversely affect the SP’s ability to perform; however, their absence, at any
time, shall not constitute an excuse for non-performance under this PWS.

C-1.10.6 Minimum Employee Qualifications and Training. The SP shall provide adequate
numbers of qualified employees to ensure satisfactory performance of the services required by
this Award. The minimum acceptable employee qualifications for the positions and functions
required to perform the work in this Award are contained in Attachment J- C-1 27. The SP
shall provide, as a minimum, the training, licensing and medical testing, summarized in
Attachment J- C-1 28. The SP shall pay special attention and adhere to any special
certification, licenses, or training required. The SP shall submit evidence of employee
qualifications to the DGR, as applicable, for review before assignment of such employees to job
positions. The Government will not approve/disapprove each SP employee assignment, except
key managers and personnel, but the DGR may prevent a SP employee from performing duties
under this PWS, until his/her qualifications have been substantiated by the SP.

C-1.10.7 Drivers’ Licenses. The SP shall provide qualified operators for all types of
equipment before the first Performance Period start date. The operators shall have a valid U.S.
driver’s license or Commercial Driver’s License (CDL) with the proper endorsements for the
equipment they will operate and a valid Optional Form (OF) 346, U.S. Government Motor
Vehicle Operator’s Identification Card, IAW AR 600-55. SP operators must also meet all the
requirements of AR 600-55. Operators shall be supervised IAW AR 190-5, Motor Vehicle Traffic
Supervision. SP employees, who will drive in other states where WSMR has resources as a
part of this PWS, shall be familiar with the traffic laws and driving rules of those states. All
applicable state licenses and medical certificates for SP employees shall be obtained at the
SP’s expense and submitted to the DGR prior to the first Performance Period.

C-1.10.8 Mandatory Driving Instruction. AR 385-55, Prevention of Motor Vehicle Accidents,
mandates that SP employees required to operate government vehicles shall be given training in
accident avoidance. This training may be taken on-site (the Defensive Driving course) or by
completing an on-line course (the Accident Avoidance course). Upon successful completion of
either the on-site or the on-line course, employees will receive a certificate of completion. An
OF 346 will be issued to SP employees who successfully complete the training.


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C-1.11     SAFETY REQUIREMENTS
After award but before commencing work, the SP shall meet in conference with the DGR to
discuss and develop mutual understandings relative to the administration of a Safety Program.
The SP shall submit its written Safety Program Plan thirty (30) days before the start date of the
performance period. The SP is responsible for complying with Department of Labor (DOL)
Occupational Safety and Health Administration (OSHA), Army and installation safety
regulations, directives, policies, and other requirements.

C-1.11.1 Orientation Briefings. All SP employees shall attend training provided by the DGR
on Range safety, radiation protection, UXO, personal photography restrictions, security and
access procedures within three (3) days of starting work on this PWS. Training will be provided
by the Government on WSMR during regular work hours. The number of SP employees
requiring training will determine the training schedule.

C-1.11.1.1     Newcomer’s Orientation Briefing. All SP employees and spouses are
encouraged to attend a WSMR information orientation and free luncheon hosted each month by
Army Community Services.

C-1.11.2 OSHA Program. All work must be conducted in a safe manner IAW 29 CFR 1910,
Occupational Safety and Health Standards. Safety requirements are detailed in AR 385-10,
Army Safety Program; WSMR-R 385-18, WSMR Safety Program and Policy Letter #13, Director
Safety Policy (Attachment C-1 29). The SP shall ensure all employees meet all training
requirements, outlined in 29 CFR 1910. SP employees must wear the required personal
protective equipment (PPE), including, but not limited to: safety shoes, flame-retardant
coveralls and cap, respirators, and head, ear, and eye protection, when and where required. It
is the SP’s responsibility to provide employees with the appropriate PPE and to replace worn or
defective equipment, as required by federal and State OSHA standards. The Safety Program
Plan shall include, but not be limited to, training requirements on asbestos, lead, and,
hazardous waste operations and emergency response (HAZWOPER). The Plan shall include
quarterly safety inspection requirements. These inspections shall be conducted by the SP in all
work areas, and the results of each inspection documented (see Attachment J- C-1 05).
Where deficiencies are noted, the SP shall correct these and document the corrective actions
taken. These reports shall be submitted to the DGR when requested. In accordance with
OSHA, the inspections shall be conducted by a qualified person. The SP’s work areas will be
inspected periodically by personnel from the Installation Safety Office and/or by federal or state
inspectors for possible OSHA and Army violations. Abatement of any violations shall be the
responsibility of the SP, and/or the Government, as determined by the DGR, as applicable. The
SP shall provide escort and assistance to the Safety Office and the federal or state OSHA
inspectors, during any scheduled and unscheduled inspections, as requested, and if a complaint
is filed. The SP shall pay any fines, levied by Federal or State OSHA Offices, which are due to
safety or health violations found to be the result of SP inaction, negligence, etc.

C-1.11.2.1 Medical Surveillance Program. IAW 29 CFR 1910.1025 and 1926.62, Lead and
29 CFR 1910.1001 and 1926.1101, Asbestos, the SP shall enroll applicable employees in
certified asbestos and lead Medical Surveillance Programs.

C-1.11.2.2     Respiratory Protection and Surveillance. In accordance with 29 CFR
1910.134, Respirator Fit-test; AR 11-34, Army Respiratory Protection Program; and WSMR-R
385-18, the SP shall enroll applicable employees in a certified respiratory protection and
surveillance program. The SP shall also develop the procedures for governing the selection,


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care, issuance, and use of respirators. Respirators are required for various tasks under this
PWS to include:

       a)   Handling of lead-based-paint or paint-containing-lead
       b)   Handling of asbestos
       c)   Handling or use of solvent-based adhesives
       d)   Repair of fuel storage equipment and piping
       e)   Other activities requiring respiratory protection

C-1.11.2.3    Other Surveillance Programs. Other surveillance programs, in which certain
SP employees shall be enrolled, are: Hearing, vision, asbestos and lead. Enrollment in these
Medical Surveillance Programs shall be determined by the DGR before the start date of the
performance period and be at the SP’s expense. Medical surveillance records shall be filed and
made available for review, upon request from the DGR.

C-1.11.2.4  Hazard Communication Program.        IAW 29 CFR 1910.1200, Hazard
Communication and WSMR-R 385-18, the SP shall develop and implement a comprehensive
hazard communication program.

C-1.11.3 Safety Meetings. The SP shall conduct monthly safety meetings with all SP
employees to ensure compliance with all safety regulations, directives, policies and procedures.
A roster of attendance shall be available for review by the DGR. The roster shall have the PWS
reference number, date of each meeting, duration of meeting, subjects covered during the
meeting (an agenda), printed name and signature and job title of the attendees. SP employees
shall participate in the annual safety stand down provided by the Safety Office.

C-1.11.4 Safety Walk-Throughs and Inspections. The SP shall conduct quarterly safety
inspections in all work areas and prepare inspection reports. Where deficiencies are noted, the
SP shall correct these and document the corrective actions taken. These quarterly safety
inspection reports (see Attachment J- C-1 05) shall be submitted to the DGR as applicable,
when requested.

C-1.11.5 Lock-out/Tag-out. The SP shall ensure all personnel, performing lock-out/tag-out
(LO/TO) of energy sources, such as mechanics; instrument mechanics; inspectors; etc., are
fully trained on the procedures for lock-out/tag-out, IAW 29 CFR 1910.147, the Control of
Hazardous Energy, and WSMR-R 385-18. Upon completion of training, the SP shall provide a
training attendance roster to the DGR as applicable, with the PWS reference number, printed
name and signature of the personnel and titles, date, time, locations and number of training
hours. The SP shall submit an energy control (lockout/tag-out) standard operating procedure
(SOP) or plan, thirty (30) days before the start date of the first Performance Period.

C-1.11.6 Fire Prevention. The SP shall comply with fire prevention, control and protection,
IAW AR 420-90, Fire and Emergency Services, and shall train employees on how to report and
respond to a fire. The SP shall observe all requirements for handling and storing combustible
supplies, materials, waste and trash, in a manner that prevents fire or hazards to persons,
facilities and materials. The SP shall prepare a Fire Prevention, Control and Protection Plan,
which includes, but is not limited to, processes for the subject matter, mentioned in this
paragraph and below. This plan shall be submitted to the DGR thirty (30) days before the start
of the first Performance Period.



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C-1.11.7 Fire and Emergency Drills. The SP, with or without advance notice, shall
participate in all government-conducted fire, environmental and other emergency drills, unless
otherwise excused. The SP shall follow the direction of government fire, security, and
emergency management officials and shall take corrective action to remedy deficiencies in its
performance of emergency response procedures.

C-1.11.8 Fire Protection. The SP managers and employees shall know where fire alarms are
located and how to use them. Fire Evacuation Plans, containing instructions on what an
employee is to do in case of a fire, shall be prepared and posted in every facility occupied by the
SP IAW established format provided by the DGR. SP employees, operating critical equipment,
shall be trained to properly respond during a fire alarm, as indicated in the SP’s Fire Prevention,
Control, and Protection Plan.

C-1.11.9 First Aid and Cardiopulmonary Resuscitation (CPR) Training. The SP shall
ensure employees, identified in 29 CFR 1926, have completed an eight (8)-hour initial First Aid
and CPR qualification training and that they take a four (4)-hour annual refresher training course
to maintain qualification. Initial training shall be IAW the nationally-recognized, consensus-
standards-type training, developed by the American Red Cross, for basic and advanced first aid,
and in compliance with either the American Red Cross or the American Heart Association for
CPR training. Training shall be provided at the SP’s expense. Personnel requiring training
include, but are not limited to: Mechanics, Equipment Operators, Toxic Material handlers,
personnel whose jobs pose comparable risks or who work at remote sites and supervisors of
personnel requiring training.

C-1.11.10 Asbestos. The SP shall comply with all federal, state and local regulatory
requirements and Army directives, including but not limited to: OSHA Asbestos Construction
Standard, 29 CFR 1926.1101; OSHA Asbestos Construction Standard; 40 CFR 61, National
Emission Standards for Hazardous Air Pollutants Program; AR 200-1 and New Mexico
Regulation 420-40.

C-1.11.10.1 Existing Conditions.       Numerous buildings at WSMR contain asbestos-
containing building materials (ACBM). Many WSMR buildings, particularly those on Main Post,
have been surveyed, and an inventory is maintained on file. The inventory list is available at
Attachment C-1 30.

C-1.11.10.2 Asbestos Submittals Required.                The SP shall submit OSHA-compliant
Asbestos Work Plans, including, but not limited to, drawings and/or sketches of areas to be
impacted during maintenance and repair, renovation or demolition activities, requiring
removal/abatement of ACBM; exposure monitoring strategy and training documentation for
review and authorization by the Government, before beginning work. For activities requiring
removal and/or disturbance of less than 3 square or 3 linear feet, during maintenance, repair
and renovation activities, the SP shall initiate a service or work order (Attachment C-1 31 and
Attachment J- C-1 32), depending on the work requirements.

C-1.11.11 Lead-based Paint or Paint-containing Lead. The SP shall comply with all federal,
state and local regulatory requirements and directives, including but not limited to: OSHA Lead
in Construction Standard, 29 CFR 1926.62; New Mexico Environment Department
(NMED) Solid Waste Regulations; AR 200-1; AR 420-70, Buildings and Structures and U.S.
Army Center for Public Works Technical Bulletin (TB) 420-70-2, Installation Lead Hazard
Management.


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C-1.11.11.1 Existing Conditions. Most of the buildings at WSMR are painted with lead-
containing paint of varying concentrations, and some surfaces of building materials are painted
with lead-based paint (0.5 % and greater). The OSHA Lead-in-construction Standard does not
indicate a limit of concentration for exemption to the rule. However, it is generally accepted
throughout the construction industry that concentrations below 0.01 percent are lead-free.

C-1.11.11.2 Lead Submittals Required. SP(s) must submit OSHA-compliant Lead-in-
construction Work Plans, which shall include, but not be limited to, required work practices
during maintenance, repair, renovation or demolition activities, including removal or abatement
of lead-containing/lead-based-painted building materials, engineering controls, training
documentation, exposure monitoring strategy and disposal methods for review by the
Government, which will require seven (7) calendar days to review. Lead abatement is not
normally accomplished as a stand-alone project. In most cases, it is part of a hazardous
building materials abatement, which would require that the SP develop an abatement plan.
Hazardous building materials include, but are not limited to: Asbestos, lead, polychlorinated
biphenyls (PCBs), mercury, ozone depleting substances (ODS), etc. When a hazardous
building materials abatement plan is submitted, the plan shall be submitted twenty (20)
workdays before start of any work. Work shall not start until government concurrence or
approval of the abatement plan is obtained. When approval is received, the SP shall submit a
service or work order form to initiate a survey and sampling of paint.

C-1.11.12 Confined Space. The Installation Fire Department is designated the Confined-
Space Entry and Work Manager. Fire Department managers will analyze confined spaces,
determine permit-required spaces and approve any permits. The DGR will brief the SP on all
aspects of the WSMR Confined-space Program. The SP shall be solely responsible for the
safety of its employees and shall:

       a. Ensure confined-space operations are in compliance with every aspect of 29 CFR
       1910.146 and WSMR-R 385-18.

       b. Ensure all employees entering, attending, supporting or directly supervising
       confined-space work are trained and certified in OSHA-approved confined-space entry.

       c. Ensure employees working in confined spaces have current certificates on file at the
       Fire Department and a copy is furnished the DGR as applicable.

       d. Have its own atmospheric testing and self-rescue equipment. All such equipment will
       be calibrated and certified on a regular basis.

       e. Have all required safety and retrieval systems in place, to include atmospheric
       testing.

       f.   Have the means to activate the 911 emergency system, in the event of an accident.

C-1.11.12.1 Procedures. Before any entry into a permit-required, confined space, the SP’s
confined-space entry supervisor shall take the following steps:

       a. Satisfy all requirements in the WSMR-R 385-18 and 29 CFR 1910.146.

       b. Clearly post the entry permit at the job site.


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       c. Notify the Fire Department, by calling (505) 678-4187/0357/0470/5105, prior to entry.

       d. Dial 911, if an accident occurs.

       e. Once entry is completed and all employees are out of the confined space, notify the
       Fire Department at (505) 678-4187/0357/0470/5105. The SP shall send or fax a copy of
       the completed confined-space permit to the Fire Department (Fax (505) 678-7641) and
       to the DGR.

C-1.11.12.2 Analysis. A confined-space entry analysis shall be requested by the SP from
the Fire Department, before entering any confined space, so that the current conditions can be
taken in to account and evaluated. A list of the SP’s authorized entrants to confined spaces
shall be submitted to the DGR as applicable.

C-1.11.12.2.1 FY05 Confined-space Workload.

            Quantity                          Action
       a.      14      Permit required; confined space entry, under permit conditions

       b.      0       Permit required; confined space entry, reclassified as non-permit required

       c.      0       Gas free of spaces; not designated as confined space

C-1.11.13       Digging. A digging permit is required before any digging or trenching on WSMR.
The SP shall request approval by initiating a service or work order, which will be issued to the
appropriate shop for the marking of any underground utilities. The permit is coordinated with
other offices to verify utility sites, as well as with the SP’s supervisors to ensure the latest up-to-
date information. The SP shall sign the signature block of the digging permit within one (1)
workday of receipt. Extreme care shall be taken by the SP, when digging near buried utilities,
and as a minimum, hand digging will be required within 36" on each side of the marked utility.

C-1.11.14    Explosive Safety Program. The SP shall comply with all requirements of AR
385-64, and WSMR-R 385-18. The SP shall have a working knowledge of explosives, to
include UXO; fire prevention, control and protection and lightning protection and static
grounding. Applied safety practices are the basis of the Explosive Safety Program.

C-1.11.15       Vehicle Safety. SP employees shall obey posted traffic controls, execute safe
driving practices, IAW Army, State of New Mexico and WSMR traffic laws. All vehicles used on
WSMR, in the performance of work under this PWS, shall be maintained in a mechanically-safe
and serviceable condition, IAW AR 58-1, Management, Acquisition and Use of Motor Vehicles,
and AR 190-5, Motor Vehicle Traffic Supervision. General Service Administration (GSA)
vehicles will be maintained, IAW GSA directives. The operator of a government vehicle shall
perform a vehicle inspection at the start of each day the vehicle is used. Periodic inspection of
a privately-owned vehicle, operated at WSMR, is the responsibility of the owner. The SP shall
require its employees to ensure their vehicle lighting, glazing, exhaust systems, windshield
wipers, horns, brake systems, steering systems, suspension systems, tires and wheel
assemblies are in a safe operating condition. The use of seat belts is mandatory at WSMR.
The DGR, as applicable, may require that the SP remove from the Range, SP-furnished
vehicles and/or equipment that are inoperable or unserviceable, for any reason. SP vehicles
shall not be left unattended, unless properly locked and secured.


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C-1.11.15.1 Motorcycles. SP employees, operating a motorcycle, motor scooter, motorized
bicycle (with or without pedals) and similar vehicles, shall comply with Army, State of New
Mexico and WSMR traffic laws. SP personnel operating a motorcycle on the Range shall have
proof of training and a motorcycle endorsement on their driver’s license. These vehicles shall
be operated with a rear-view mirror, mounted on each side of the handlebars. All personnel
riding motorcycles on WSMR shall wear the following personal protective equipment (PPE):

       a. A properly-fastened (under the chin), protective helmet that meets Department of
       Transportation (DOT) standards.

       b. Eye protective devices, defined as goggles, or a face shield attached to the helmet.
       A windshield or fairing is not considered proper eye protection.

       c. Hard-soled shoes with heels.

       d. Properly-worn, long-sleeved shirt or jacket, long-legged trousers, full finger leather or
       equivalent gloves and a properly-worn (as an outer garment), brightly-colored outer
       garment.

C-1.11.15.2 Bicycles. All cyclists shall wear American National Standards Institute (ANSI) or
Snell-approved helmets, when riding on post and range streets and roadways.

C-1.11.15.3 Yielding and Stopping. SP employees shall yield to all emergency vehicles,
pedestrians in crosswalks or parking lots, soldiers in formation, personnel jogging in the street,
school buses on WSMR and motor-cross traffic. Extra precaution shall be taken by SP
employees, while driving on the Range, to avoid hitting wildlife crossing the roads. Accidents
involving large animals shall be reported by SP employees, as stated in C-1.11.15.4. In the
case of an approaching vehicle carrying explosives, recognized by having headlights on and
flashing 4-way emergency lights, SP employees shall come to a complete stop and allow the
vehicle to pass unimpeded. All posted vehicle traffic signs shall be obeyed at all times.

C-1.11.15.4 Accident Reporting. The SP shall report all accidents, IAW DoD Manual
4161.2m, Performance of Contract Property Administration; AR 385-40, Accident Reporting and
Records and WSMR-R 385-18, Command Safety Program. The SP shall notify the DGR as
applicable, within one (1) hour of the occurrence of a job-related injury. A Record of Injury, STE
Form 1416 in duplicate, shall be prepared and forwarded through the DGR to the Safety Office.
The SP shall prepare a Report of Accident, DA Form 285, in triplicate, and forward the original
and one copy through the DGR within three (3) calendar days after the accident occurs. Other
applicable accident reports shall be prepared, as noted in WSMR-R 385-18. Accident reporting
requirements apply, but are not limited to the following types of incidences:

           a. Occurrences of injuries to SP employees on government property.

           b. All damage to government facilities and equipment, whether SP employees
              caused the damage or not.

           c. All accidents resulting in death, trauma or occupational disease.

           d. All instances, when a third party makes any claim against the SP, resulting from
           any accident that occurs during performance under this PWS.


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C-1.11.15.4.1 Vehicular Accident Reporting. No person shall depart the scene of any
vehicular accident, involving military, Government Furnished and/or privately-owned vehicle(s),
no matter how minor. The accident shall be reported to the WSMR Security Police Office, at
(505) 678-1234. No person shall depart the scene, until he/she is released by the WSMR
Police. Other vehicular accident reporting requirements are in AR 385-40, Accident Reporting
and Records and WSMR-R 385-18.

C-1.11.16 Vehicle Safety. SP employees shall obey posted traffic controls, execute safe
driving practices, IAW Army, State of New Mexico, and WSMR traffic laws and regulations. All
vehicles used on WSMR in the performance of work under this PWS, shall be maintained in a
mechanically-safe and serviceable condition IAW AR 58-1, Management, Acquisition and Use
of Motor Vehicles, AR 190-5, Motor Vehicle Traffic Supervision, and WSMR Regulation
(WSMR-R) 190-3, Traffic Regulations.

C-1.11.16.1 Motorcycles. SP employees, operating a motorcycle, motor scooter, motorized
bicycle (with or without pedals), and similar vehicles, shall comply with Army, State of New
Mexico, and WSMR traffic laws and regulations.

C-1.11.16.2 Bicycles. All SP employees riding bicycles on Range highways and roads shall
comply with Army, State of New Mexico, and WSMR traffic laws and regulations and shall wear
the following personal protective equipment (PPE):

         a. An American National Standards Institute (ANSI) or Snell-approved helmet.

         b. When riding at night, the bicycle shall be equipped with operational front and tail
         lights. A red rear reflector to enhanced rear visibility shall be used. The front and tail
         lights shall have a minimum visibility of 500 feet and reflector visibility of up to 150 feet
         when illuminated by the headlights of a motor vehicle.

         c. Reflective clothing shall be worn during hours of low visibility.

C-1.12      ENVIRONMENTAL MANAGEMENT
The SP shall comply with all applicable federal, state and local laws, USAG-WS Environmental
Management System (EMS) Policy Memorandum (Attachment C-1 33) and with the
regulations and standards listed in C-6. All environmental matters shall be coordinated with the
Government Environmental POC and the DGR as applicable. Any communication with an
environmental regulatory agency Environmental Protection Agency (EPA) or New Mexico
Environment Department (NMED) will be conducted by the Government.

C-1.12.1 Hazardous Waste Short-term Management. The SP shall comply with AR 200-1;
New Mexico Hazardous Waste Management Regulations 20.4.1.1 through 20.4.1.107; WSMR-
R 200-1, DA Pam 200-1 and the WSMR Environmental Compliance Handbook which may be
found in the Environmental Administrative Records Library, Building 163, for all hazardous
waste handling, sampling, analyzing, storing, transporting and turn-in for disposal. The SP shall
provide Hazardous Waste Operations and Emergency Response Standard (HAZWOPER) and
Security Awareness training to SP employees who may be exposed or potentially exposed to
hazardous material and wastes while performing work under this PWS. The SP shall conduct
all operations in a manner, which minimizes the generation of waste, and shall reuse, reclaim or
recycle material, IAW WSMR policies and directives. Hazardous waste may be stored and
managed temporarily at an approved Satellite Accumulation Point (SAP). All hazardous waste
not stored in an approved SAP shall be turned-in to the DPW Environmental Division for final

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disposition. The SP shall maintain on file, available for government review and/or inspections,
site inspection records, manager’s duties and training records, for at least three years.

C-1.12.1.1     Satellite Accumulation Point (SAP). When the SP establishes a Hazardous
Waste Satellite Accumulation Point, it shall be operated and maintained IAW AR 200-1, WSMR-
R 200-1 and the WSMR Environmental Compliance Handbook policies and procedures.

C-1.12.1.2       Environmental Inspections. The SP’s work areas will be periodically inspected
for environmental compliance by federal, state, Army and other inspectors from the EPA,
NMED, the Army and other federal agencies. In addition, inspection of any of the facilities
operated by the SP shall often be accomplished on a no-notice or little-notice basis. Abatement
of violations in the SP’s work areas or caused by its employees shall be the responsibility of the
SP, as determined by the KO or DGR, as applicable. The SP shall provide escort and
assistance to government personnel and the inspectors and shall respond to the inspectors’
inquiries during inspections. If the inspecting agency issues any type of letter of concern, notice
of noncompliance, notice of violation, or other notice of defects, the SP shall promptly respond
and provide a copy of the response to the DGR. The SP shall swiftly take any required
corrective actions and pay any fines or penalties levied on the SP due to environmental
violations, promptly and without reimbursement. The SP and its employees may be held
personally liable in certain circumstances under state or federal law for any violations in this
area.

C-1.12.1.3     Wastewater. The SP shall request approval from Wastewater Plant, at (505)
678-1917, and Engineering, at (505) 678-4331, representative and the DGR before discharging
any liquid or water other than for sanitary uses.

C-1.12.2 Hazardous Waste Minimization. The SP shall conduct all operations in a manner
that minimizes the use of hazardous materials (HM or HAZMAT) and the generation of the
resulting hazardous wastes. The Hazardous Materials Minimization Center (HMMC) issues,
tracks and maintains accountability for all hazardous materials/chemicals used on the Range;
therefore, the SP shall obtain approval from the HMMC, before purchasing any hazardous
materials for use at WSMR. When the purchased hazardous material has served its intended
purpose and is determined to be waste or ready for disposal, the SP shall dispose of waste
through the DPW Environmental Division (505) 678-1007. Refer to WSMR-R 200-1 for
procedural information.

C-1.12.2.1     Hazardous Materials (HAZMAT). The SP shall store hazardous materials, in
accordance with Material Safety Data Sheets (MSDSs), WSMR-R 200-1, Environmental
Protection and Enhancement (DA Pam 200-1) the WSMR Environmental Compliance
Handbook and WSMR-R 420-90. The SP shall limit the quantity of hazardous materials to a
thirty (30)-day supply, wherever or whenever possible, and shall purchase only the required
amounts of hazardous materials for work to be performed. Flammable hazardous material shall
be stored in a non-flammable locker at all times except when in use. Stored containers of
hazardous materials shall be tightly sealed. Housekeeping shall be strictly enforced. Storage
areas and lockers shall be maintained in a neat and orderly manner.

C-1.12.2.1.1 Toxic and Hazardous Substances. The rules are set forth in 29 CFR, Part
1910. Hazardous materials transportation is governed under 49 CFR, Part 171-179.

C-1.12.2.1.2 MSDSs. OSHA regulations require that employers maintain Material Safety Data
Sheets (MSDSs) for all HAZMAT materials. While some products are easily identifiable as a

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hazardous material, many commonly-used items and enamel or latex paints are also considered
hazardous materials. The SP shall have current MSDSs that are readily accessible for all
HAZMAT used to perform the work in this PWS.

C-1.12.2.1.3 Cradle-to-grave tracking. WSMR has established and will maintain a cradle-to-
grave tracking system for its HAZMAT.        WSMR records the purchase, receipt, use,
transportation and proper disposal of all HAZMAT by both government and non-government
employees throughout the installation. The SP shall assist the Government in this on-going
effort.

C-1.12.2.1.4 Purchasing HAZMAT. The SP shall obtain approval from the HMMC prior to
purchasing any hazardous materials for use on the Installation. HMMC personnel will process
the requests for purchases. The SP shall coordinate all purchases of hazardous material with
the HMMC to ensure continual tracking of the HAZMAT while at WSMR. The SP may contact
HMMC for more specific guidance on this process.

C-1.12.3 Controlled Wastes. Controlled waste is a term that is used at WSMR to describe
wastes that are not hazardous but cannot be disposed of in the general trash. Examples of
these wastes are non-hazardous liquids; cans, which have non-hazardous liquid product
remaining in them, and some toxics. These wastes are disposed of through the DPW
Environmental Division (505) 678-1007.

C-1.12.3.1    Hazardous Wastes. Hazardous wastes are solid wastes that meet the definition
of a hazardous waste in 40 CFR 261.3.

C-1.12.3.2    Universal Waste. Universal wastes are certain hazardous wastes that are
generated by WSMR activities. The following wastes are classified as universal waste and are
disposed through DPW Environmental Division:

       a. Batteries.  Nickel Cadmium (NI-CAD), Mercury, Lithium, Lithium Dioxide,
       Magnesium, Nickel Metal Hydride and Dry Lead Acid.

       b. Lamps. Fluorescent, high-intensity discharge (HID), neon, mercury vapor, high-
       pressure sodium and metal halide lamps.

       c. Mercury-containing devices.

C-1.12.3.2.1 Collecting Universal Waste. The SP shall collect and deliver all universal
waste to the DPW Environmental Division (505) 678-1007 IAW the WSMR Environmental
Compliance Handbook.

C-1.12.4 Scrap Metal. Scrap metal, that is non-hazardous, non-radioactive and free from
contamination, shall be segregated in metal drums, bins, etc. Collected scrap metal shall be
scheduled for delivery and turn-in to the Scrap Metal Accumulation Point (SMAP), Building
21280, by contacting the SMAP at (505) 678-3160. See C-1.12.5.1, below, for disposal of
radioactive debris.

C-1.12.5   Wastes Managed by WSTC Operations.

C-1.12.5.1    Radioactive Material Turn-in. The SP shall call the White Sands Test Center
Safety Office, Radiation Protection, at (505) 678-1019, to turn in commercial radioactive

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material. The SP shall call UXB International, WSMR’s current contractor for this effort, at (505)
678-7588 for sampling, analysis and recovery of T&E-related radioactive material; to report
material found on Range material or to have ordnance certified as inert or expended. A fee
shall be paid by the SP for the services rendered with the exception of scheduling the recovery
of material found on the Range which the Government will pay. A commercial product MSDS, or
the results of a laboratory analysis, shall be submitted to the Radiation Protection Office for the
turn-in of material.

C-1.12.6       Non-hazardous, Non-controlled Wastes.

C-1.12.6.1     Recyclable Materials. The SP shall recycle used oil, antifreeze, used tires,
lead-acid batteries and printer cartridges IAW the WSMR Environmental Compliance Handbook.

C-1.12.6.2     General Trash. General trash wastes are non-hazardous, non-controlled wastes
and cannot be recycled. An example of general trash waste includes food wastes. These
wastes can be disposed of in the general trash dumpsters. Large amounts of bulk general trash
wastes should not be placed in the dumpsters, because they may exceed the weight limit of the
trash truck or exceed the capacity of the dumpster. The SP shall call the DPW Environmental
POC at (505) 678-1007 for instruction on disposing of construction debris, asbestos debris,
unusual or large amounts of general waste.

C-1.12.6.3    General Trash Inspections. Government personnel will conduct random
dumpster checks to ensure that the solid wastes in the dumpsters meet landfill requirements.
Contract or Service Provider Discrepancy Reports (CDR or SPDR) will be issued for each
discovery of improper disposal. Repeat offenses will disqualify the SP from use of the
Government’s general trash dumpsters, and the SP shall arrange for solid waste disposal at its
own cost.

C-1.12.7   Spill Reporting.

C-1.12.7.1   Spill Plans and Procedures. The SP shall comply with WSMR-R 200-1 and the
WSMR Environmental Compliance Handbook, Appendix G, Site Specific Spill Plan, and
Appendix H, Example Spill and Evacuation Plan, Spill Plan and Immediate Action Procedures.

C-1.12.7.2      Clean-up. The SP shall clean-up small oil or non-hazardous material spills that
can be performed safely and are within the SP’s capabilities which result from an SP operation.
The SP shall submit a spill clean-up report (see Attachment J- C-1 05) as required by the
DGR. Emergency Dispatch shall be immediately called, at (505) 678-1234 or 911, when there
is a spill or release of any hazardous substance, listed in 40 CFR 302, or when the spill or
release is beyond the SP’s capability to contain or clean-up. The SP may be financially
responsible and liable for the environmental clean-up. All incidents shall be reported to the
DPW Environmental Division and DGR.

C-1.12.8       Installation Restoration Locations.         WSMR has some environmentally-
hazardous locations, which are in various stages of clean-up. These restoration locations are
hazardous sites where there has been/is chemical contamination.                 Unless specifically
authorized, digging or working in trenches is not permitted in these sites. Any activity around
these sites shall be coordinated with the DPW Environmental Division. A site map showing the
location of these locations and sites is available at the DPW Environmental Technical Library,
Building 163. A digging permit is required for any digging or trenching activities on WSMR.


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C-1-12.9       Title V Operating Permit. The SP is responsible for operating IAW the current
Title V Operating Permit (See Attachment J- C-1 34). The SP is also responsible for reporting
data on all sources of emissions to the DPW Environmental Division (see Attachment J- C-1
05). The operating permit program is designed to ensure compliance with the New Mexico and
EPA air pollution regulations. The EPA’s regulation for implementing the State Operating
Permit Program is 40 CFR 70, which details the minimum requirements that must be met by
state operating permit programs.

C-1.12.9.1     Air Emissions.       Ozone-depleting substance (ODS) management, in the
performance of work at WSMR, is described below. In addition, the SP shall comply with all
applicable provisions of the WSMR air emissions permit. The SP shall provide any inventory
data requested for record-keeping requirements associated with the operating permit and air
emissions permit, including, but not limited to, monthly emergency generator usage, natural gas
meter readings, sand blasting operations, pesticide usage, parts washer usage, fuel usage,
boiler usage, aggregate processor usage and paint booth usage. Any proposed installation,
replacement or disposal, involving equipment included in the air emissions permit or inventory,
shall be reported to the DPW Environmental Division, and to the DGR. See Attachment J- C-1
05 for generator usage reporting data requirements.

C-1.12.9.2    Refrigerants. The SP shall follow all regulations and practices for service
method, technicians and recovery-equipment certification, disposal of equipment and
appliances, and record-keeping, IAW 40 CFR 82. Service technicians and recovery equipment
must have proper EPA certification. Technician certifications must be provided to the DPW
Environmental Division and must be available upon request.

C-1.12.9.2.1 Environmental Data. The DPW Environmental Division tracks and manages the
ODS inventory of refrigerant data usage. The SP shall provide the data, as noted in Attachment
J-     C-1      35, concurrent with any preventive maintenance performed on air
conditioning/refrigeration systems within three (3) workdays of the action involving a refrigerant.
The SP shall produce any records or documentation for government or EPA inspectors, as
required to validate EPA compliance. Any person that services equipment containing ozone-
depleting chemicals (ODC) must be certified IAW the Clean Air Act (CAA) requirements.

C-1.12.9.2.2 Inventory of On-hand Refrigerants. The SP shall maintain an accurate
inventory of on-hand refrigerants. An annual inventory of on-hand cylinders and available
quantities shall be provided to the Environment Office, upon request, or as inventory changes
warrant.

C-1.12.9.3     Reclamation of Refrigerants. The SP shall use EPA-certified evacuation and
recovery equipment in the reclamation of refrigerants. Any equipment changes shall be
reported to the DPW Environmental Division for reporting to the EPA, IAW 40 CFR 82, and the
DGR Refrigeration and air-conditioning equipment and empty Freon bottles turned in for
disposal shall be completely emptied of refrigerants, oils and labeled, IAW EPA regulations.
Proper documentation shall be maintained for each piece of refrigeration equipment prepared
for disposal. All used refrigerant shall be collected in suitable bottles and turned in to the
HMMC for proper disposition.

C-1.12.9.4    Leak Repairs. Repairs of refrigerant leaks, where the leak rate is anticipated for
greater than thirty (30) days and in excess of 15% per year, shall be reported to the DPW
Environmental Division and the DGR. The COR or DGR, as applicable, shall also be notified


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when repeated attempts to repair a leak have been unsuccessful. For accountability and
documentation of leak repairs, a service order shall be prepared and processed.

C-1.12.9.5     Accountability for Refrigerants. The SP shall be able to account for all
refrigerants used. Audits of on-hand refrigerants and service order documentation shall be
periodically conducted by the Government to verify accountability of all refrigerants. The DGR
as applicable, shall be immediately notified when refrigerants have been released to the
environment or cannot be accounted for by the SP. Any accidental release shall be reported to
the DPW Environmental Division to document the release.

C-1.12.9.6    Environmental Reports. The SP shall access the WSMR Air Quality Program
at https://wsmr.ws-tech.com/AQP/insr.asp to report information on new pollutant sources or
changes to existing sources. These sources may include facilities equipment (boiler plant),
equipment (generators and painting booths) or other sources. Attachment J- C-1 36 has a list
of environmental report requirements and the due date to the environmental agencies that the
SP shall prepare and submit to the DPW Environmental Division (see Attachment J- C-1 05).
Other site specific reports shall be prepared and submitted by the SP to the DPW
Environmental Division when required.

C-1.12.10 Emergency Planning and Community Right-to-know Act (EPCRA). The SP shall
maintain records of all hazardous materials brought on site. These records shall include a
MSDS for each hazardous material, as well as the following information:

       a. Maximum amount of the material on site on any one day of the year.

       b. Average amount of the material stored on site.

       c. Quantity of material used during the calendar year.

       d. Type of container used to store the hazardous material.

       e. Storage location of the hazardous material.

The SP shall submit this information to the DPW Environmental Division, as requested in its
annual data call for Hazardous Material Inventory. The supporting records shall be maintained
for a period of five (5) years for auditing purposes.

C-1.12.11      National Environmental Policy Act (NEPA). The NEPA is a process which
requires environmental attributes be considered in the planning and decision-making stages of
any activity of the federal government. The concept of NEPA is to weigh all the possible
environmental impacts of a project (good and bad) and make a good, solid decision on how to
proceed. This process must be initiated, as early in the planning phase of a federal action as
possible, to provide useful input to the decision makers. By incorporating NEPA early in the
decision-making process, the Government and its SPs ensure that they meet the intent and
substantive requirements of NEPA. This early consideration helps ensure compliance with
other important environmental laws. These include the CAA, Clean Water Act (CWA),
Endangered Species Act (ESA), Resource Conservation and Recovery Act (RCRA), National
Historic Preservation Act (NHPA) and dozens more.             The bottom line is that early
implementation of the NEPA process will avoid mission delays and increased costs. The
bottom line for White Sands Missile Range is continued long-term use of the Range for multiple
missions and test programs. Any SP project that has the potential to affect the environment

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must go through the NEPA review process. Information on this process can be found in the
WSMR NEPA Process Guide found in the Environmental Technical Library, located in Building
163. If not sure, the most prudent action shall be to ask. The Environmental Technical Library,
in Building 163, is the single most complete source of all environmentally-related information on
the Range. It contains the environmental record for WSMR. The SP shall be responsible for
adequate planning, coordination with the NEPA personnel, accomplishing necessary analyses
and documenting the planned actions, in the appropriate format and Army and NEPA
documentation. Army Regulation 200-2, Environmental Effects of Army Actions, addresses
NEPA requirements.

C-1.12.12 Natural Resources and Wildlife Management.          The SP shall conform to
management standards and guidelines for treatment of natural resources, flora and fauna,
established by WSMR through the Integrated Natural Resources Management Plan (INRMP).

C-1.12.12.1 Migratory Birds. With respect to the many species of migratory birds that
populate WSMR, the SP shall conduct its activities, and direct the activities of its subcontractors
and employees, to be in compliance with the Migratory Bird Treaty Act (MBTA), 16 USC §703-
712. In essence, the Migratory Bird Treaty Act prohibits the hunting, taking and/or destruction of
migratory birds, their eggs and nests.

C.1.12.12.2 Removal, Alteration, and Destruction of Nesting Habitats. IAW wildlife
management directives, the SP shall not alter, remove or otherwise destroy trees, bushes and
shrubs, as they provide nesting habitats for the migratory birds during the breeding season,
beginning around February 15 and ending about September 15 of each year. If an alteration,
removal or destruction is deemed necessary, during this time period, as the result of an
emergency or a safety issue, a survey of the tree, shrub or bush shall be conducted by a
qualified biologist, IAW the required methodology, as defined below, within forty-eight (48) hours
of the determination of the need to alter, remove or otherwise destroy. The installation wildlife
biologist, or equivalent, shall be immediately notified of the need to alter, remove or otherwise
destroy and be provided with a copy of the survey assessment before any action occurs. After
all parties consult, a consensus should be reached and a determination made as to whether the
alteration, removal or destruction is appropriate, absent a viable alternative. If a viable
alternative is available then that is the course of action that shall be undertaken by the SP.
Absent a consensus, the WSMR wildlife biologist will retain the ultimate authority for rendering a
decision.

C.1.12.12.3 Renovation and Demolition of Buildings and Other Structures. When a
building or structure is scheduled for demolition, a similar survey will be conducted by a qualified
wildlife biologist, as defined below, to determine the presence of wildlife. The wildlife survey will
be provided to the installation wildlife biologist, or equivalent, prior to demolition. If wildlife is
present, after all parties consult to analyze measures to mitigate damage to wildlife (if
necessary), a consensus should be reached and a determination made as to whether the
requested demolition will have an impact on wildlife and what mitigation measures shall be
undertaken. Absent a consensus, the installation wildlife biologist will retain the ultimate
authority for rendering a decision.

C.1.12.12.4 Survey Methodology. Required survey methodology shall include careful
examination of all affected trees, bushes and shrubs, every branch, to search for nests,
including, but not limited to, those as small as black-chinned hummingbirds, and as large as
great-tailed grackles or even Cooper’s hawks or Harris’ hawk.


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C.1.12.13 Archeological, Cultural and Historical Resources Management. The WSMR
Integrated Cultural Resources Management Plan (ICRMP) is the major document guiding
installation compliance with federal historic preservation laws and regulations, federal guidelines
and Army regulation (AR 200-3). The ICRMP details procedures for activities that carry out
missions that have the potential to affect cultural resources. The SP managers shall familiarize
themselves with this plan and convey the information to their employees. Violations of these
laws are serious and have serious consequences for the SP, as well as for the individual.

C.1.12.13.1 Accidental or Inadvertent Discovery of Archaeological or Cultural Materials.
Historic and prehistoric archaeological sites can be found in most areas at WSMR, including the
cantonment, and the up-range areas. Historic period sites can be divided into two types,
military and nonmilitary, and are usually characterized by one or more of the following artifact
types: Glass, ceramics, metal, bricks and wood. Prehistoric period sites usually contain
ceramics (usually brown wares, both decorated and undecorated), lithic artifacts (projectile
points, scrapers, worked tools, flakes, cores, manos, and metates), bone (both burned and
worked implements) and/or thermally-altered rock (including burned caliche). In addition, Native
American burials can be encountered anywhere on WSMR. These will be indicated by the
presence of large bones and/or small bones, soil stains and grave goods, such as pottery,
beads and exotic items. See paragraph C.1.12.13.2 for procedures in the event any of these
sites are found.

C.1.12.13.2 Procedures for Ceasing Project Operations and Notification. In the event of
inadvertent discovery of archaeological materials during a construction or other project, all work
in the area affecting the materials must cease immediately. The WSMR Cultural Resources
Manager (CRM) and DGR must be notified immediately by the SP upon discovery of previously
unknown archaeological materials. The CRM and/or Archaeological Program Manager(s) will
inspect the site where archaeological materials have been discovered. Documentation of the
disturbance will be made, including notes and photographs.

C.1.12.13.2.1 Required Consultation.         The CRM will consult with the State Historic
Preservation Officer (SHPO) of the appropriate state on a course of action, if the CRM
determines the discovery may constitute an NRHP eligible property. Notification will be by fax
or telephone. Within three (3) days, the CRM will follow this initial consultation with a letter
detailing the disturbance, the location, and any necessary actions. The CRM will complete the
Native American Graves Protection and Repatriation Act (NAGPRA) process, if Native
American burials are encountered. A state site form (LA or TARL) will be prepared for the
site(s) discovered. The SHPO will have five (5) working days to respond. The SP shall wait for
this consultation process to be completed.

C.1.12.13.2.2 Mitigation. In the event that mitigation of the damage to a site is necessary, the
Archaeological Program Manager(s) will prepare a research design for fieldwork and submit it to
the SHPO. The SHPO will have ten (10) days to respond. If there are no objections within the
specified time, data recovery will proceed under the attached programmatic agreement. Again,
the SP shall wait for these actions to be complete. The Archaeological Program Manager(s) will
provide the final go-ahead.

C.1.12.13.2.3 Willful Destruction of Archaeological Materials. The willful destruction (or
taking) of archaeological materials is a violation of the Archaeological Resources Protection Act
of 1979 (as amended) and may result in a felony prosecution. The SP shall ensure its
managers and employees, as well as it subcontractor employees, if any, are aware of the law
and the consequences of violating the law.

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C.1.12.13.2.4 Native American Human Remains. In the event an inadvertent find is or is
suspected to be Native American human remains or funerary objects that are or may have been
associated with human remains, the CRM will contact all Native American groups with cultural
affiliations to WSMR, within the time specified in NAGPRA regulations, and request
consultation. If response is received within the required time, the WSMR CRM will consult with
the responding Native American group(s) regarding treatment of the site and disposition of the
artifacts. The SP shall patiently wait for this consultation to proceed.

C-1.13      CONSERVATION OF ENERGY AND UTILITIES
The SP shall make maximum effort to employ utility conservation practices and shall participate
actively in the WSMR Energy Conservation Program. SP employees shall practice utilities
conservation and shall operate under conditions that prevent the waste of utilities, as a
minimum, to include:

         a. Turning off lights when not in use.

         b. Ensuring that all equipment that is not required to operate overnight (e.g., copiers,
            printers, etc.) is turned off at the end of the day.

         c. Setting and maintaining systems controls for heating, ventilation, and air
            conditioning, IAW applicable directives, instructions, manuals and technical orders.

         d. Turning off water faucets or valves, when not in use.

C-1.14      SECURITY

C-1.14.1 Force Protection.        The SP shall comply with Force Protection security
requirements, policies and procedures on planning, training and executing force protection
operations for continued readiness against any threat at WSMR. The DGR shall provide
applicable guidance regarding Force Protection security requirements before the start of the first
Performance Period.

C-1.14.2 Emergency Alert System. The SP shall participate and comply with the Emergency
Operations Center’s (EOC) Emergency Alert System, which is conducted monthly. An action
plan shall be established by the SP that instructs personnel what to do in the event of an
emergency, see Attachment J- C-1 37.

C-1.14.3 Personnel Security Clearances. All SP personnel who require access to classified
areas at WSMR shall have the required background investigation and/or security clearance,
IAW AR 380-67, Army Personnel Security Program, before starting work on this PWS. The
following security clearances are required:

          a) Secret        Project Manager or Designee          Minimum of 1

          b) Secret        Key Managers and Personnel           Minimum of 4

C-1.14.3.1      Obtaining Clearances. The private sector SP’s Security Officer shall apply
directly to the Defense Security Service Cognizant Office (DSSCO), P.O. Box 28989, Baltimore,
Maryland 21240-8989, to obtain all investigations and clearances, required for contractor
personnel to accomplish the requirements of this PWS. These actions shall be completed

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before the first Performance Period and will be at the private sector SP’s expense. The SP is
advised to apply for investigations and clearances, as soon as possible, due to the lengthy
processing time associated with this process. NOTE: IAW the National Industrial Security
Program Operating Manual (NISPOM) and DoD 5220.22-M, contractor will need to apply for
and obtain a Facility Clearance by; (1) Apply for a Facility Clearance Letter (FCL) and (2) Must
be sponsored by a Government Contracting Activity (GCA) or a currently cleared contractor. To
process the FCL; (1) Execute Cognizant Security Agency (CSA) designated forms (2) Process
Key management personnel for Personnel (Security) Clearance (PCL’s) (3) Appoint a U.S.
citizen employee as the Facility Security Officer (FSO).

C-1.14.3.2      Personnel Security Clearances. The CSA is DSSCO. The contractor will
enter their employees data into JPAS. Investigations for PCL will be initiated by the FSO
utilizing e-QIP via JPAS. Trustworthiness investigations will be initiated by the host installation
Garrison PERSEC office. All contractor employees will be vetted. Establishing a JPAS account
with DSS is required.

C-1.14.4 Installation Access. The SP shall request Common Access Cards (CACs) and
security badges for its employees, as necessary. When an employee leaves the SP’s service,
the employee cards/badges shall be returned the day the employee leaves contractor service.
The SP shall maintain a register of employees, currently authorized access to WSMR. This
register does not include badges temporarily authorized for SP visitors to WSMR and will be
made available upon request of the DGR as applicable.

C-1.14.4.1      Common Access Card (CAC). The SP shall request CACs for all its
employees. These cards are used to access the range at manned entry gates and to access
the installation IT network, to include common applications such as e-mail. The SP (contractor
only) shall provide employee information to the SP Security Officer and the DGR for processing
in the Contractor Verification System. This must be performed by the SP before the first
Performance Period start date to allow ample processing time and to eliminate performance
delays at the start of the first Performance Period. The Government will issue CACs at no
charge to the SP. NOTE: Verification of vetting is required prior to issuance of a CAC.

C-1.14.4.2     WSMR Security Badges. In accordance with AR 190-13, Army Physical
Security Program and AR 190-51, security badges will be issued by the Government. Security
badges will only be issued to those SP employees who require access to sensitive areas of
WSMR, in connection with work performance, and as determined by the SP’s Security Officer
and the DGR as applicable. IAW WSMR SOP, Installation Security Badge System, the SP shall
submit all badge applications through the DGR as applicable, who will sign them and forward
them to the Range Security office, in Building 384, for processing. A CAC is required to receive
a security badge. SP employees who need a WSMR security badge for Uprange access shall
be briefed concerning Unexploded Ordinance Hazards (UXO) and personal photography
restrictions. The UXO briefing is available on the WSMR Home Page at www.wsmr.army.mil.
Upon completion of the online video, the WSMR UXO/photo training certificate (see Attachment
J- C-1 05), shall be completed and signed by the SP employee. The training certificate also
will be signed by the DGR. Employees shall have his/her security badge accessible, when
needed and upon request. Badges shall not be photographed and shall not be worn off range,
or used for identification purpose off range. Lost badges shall be reported immediately to the
DGR and the Range Security office. It shall be the SP’s responsibility to return security badges
issued to its employees through the DGR for forwarding to the Range Security office. Badges
shall be returned upon completion of performance under this PWS, completion of employment,
or when a badge is renewed. Badges issue to private sector SP employees shall not negate the

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requirement for SP identification as stated in paragraph C-1.7.3. NOTE: Verification of vetting
is required prior to issuance of a WSMR badge.

C-1.14.4.2.1 Visitors Badges. The SP shall coordinate with the DGR all requests for visitors’
badges from the Range Security office. Upon the receipt of those badges, it shall be the SP’s
responsibility to account for and return visitors’ badges issued to its guests. Visitors’ badges
shall be returned to the DGR for forwarding to the Range Security office within twenty four (24)
hours of completion of a visit to WSMR.

C-1.14.5 Mandatory Security Training. In accordance with AR 381-12, Subversion and
Espionage Directed Against the U. S. Army (SAEDA), the SP shall be responsible for employee
annual attendance to the SAEDA, Operations Security (OPSEC) and Security Awareness
mandatory training. The SP shall maintain a roster of attendance on file and report the number
of employees trained to the Range Security office and the DGR as applicable (see Attachment
J- C-1 05).

C-1.14.6 Identification of Contractor Vehicles. The private sector SP’s company name
shall be displayed on both sides of each of the private sector SP’s vehicles in a manner and
size that is clearly visible. All vehicles shall display a valid state license plate and safety
inspection sticker, if applicable, and shall be maintained in good repair.

C-1.14.7 Physical Security. The SP and its employees shall exercise internal security of and
access control over facilities assigned to them. The SP and its personnel shall comply with all
law enforcement and physical security requirements, IAW AR 190-13 and AR 380-67. The SP
shall maintain and provide access listings for facilities assigned.

C-1.14.7.1     Government Furnished Property (GFP). The SP shall secure Government
Furnished Property and will be liable for any loss, damage or destruction of such property, IAW
AR 735-5, Policies and Procedures for Property Accountability. Government Furnished
Property is addressed in Section C-3.

C-1.14.7.2     Contractor-furnished Property. The Government is not responsible for the
physical security of contractor property or the personal property of contractor employees.

C-1.14.8       Access to Gated Secured Areas. The SP shall obtain a gate combination
numbers list from the DGR for use by those individuals authorized to access secured areas of
the Range. The SP shall secure the list and control access to it by issuing gate combination
numbers only to SP employees whose work requires such access. The SP shall not issue gate
combination numbers to individuals not under its employ.

C-1.14.9 Access to Buildings for Work. It shall be the SP’s responsibility to obtain access
to buildings and facilities for all work and arrange for them to be opened and closed. Keys will
be issued to the SP; however, it shall be the SP’s responsibility to arrange for adequate security
of the buildings and facilities at the end of each day.

C-1.14.10 Access to Restricted Areas. Restricted areas on WSMR may require escorts,
special clearances or other requirements that may delay SP access, if not planned ahead of
time. The SP shall contact the DGR to obtain information and request access to these areas.




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C-1.14.11 Access to Information Systems.           SP employees shall have access to
government information systems as required to perform the work. Access to government
systems shall be IAW AR 25-2, Information Assurance.

C-1.14.12 Software Approval. The SP shall receive approval from the Information
Assurance Manager (IAM) before adding any program/software onto any computer system on
the range network. The IAM may be reached at (505) 678-5868.

C-1.14.13 Photography. Photography is prohibited in all areas of the Range. However,
personal photography is authorized without prior permission in the main cantonment area which
includes the skeet range, horse stables, John F. Kennedy (JFK) Parade Field, museum and
Missile Park, hospital, barracks, picnic and recreation areas, family housing and other areas
open to the general public.

C-1.14.13.1 Personal photography of any missile (while stationary, being transported, or
being fired) is STRICTLY PROHIBITED, except for the missile display park located near the Las
Cruces gate, adjacent to the WSMR museum.

C-1.14.13.2 Documentary-type photography for projects and programs will be accomplished
by the Visual Information Office, Range Operations, Test Center Security and Directorate of
Plans, Training Mobilization and Security (DPTMS).

C-1.14.13.3 Persons observed taking pictures in any areas other than those mentioned above
are subject to confiscation of the photographic recording media and camera. Persons
apprehended for illegal photography will be prosecuted under provisions of the United States
Code, Title 18, Section 795.

C-1.14.13.4 All other areas require photo permits Electronic White Sands Security Directorate
(EWS SD) Form 11-E, WSMR Special Photo Permit. Requests must be signed by a
government official of the Range, to include its tenant elements, and then forwarded to the
Range Security office for approval. After a permit is approved and issued, it should always be in
the photographer’s possession when taking pictures, or the photographer risks losing both the
camera and the film. For more information, call (505) 678-7102.

C-1.14.14 Search and Seizure. SP personnel and property shall be subject to search and
seizure at any time while at WSMR, IAW AR 190-5. This includes entering, leaving and being
present within the range boundaries.

C-1.15        STANDARD OPERATING PROCEDURES (SOP)
The SP shall submit SOPs for review and approval by the Safety Office for the following areas
prior to performing the associated work, or as a minimum, within thirty (30) days after the start of
the first Performance Period:

         a.   Lead Burning/Welding
         b.   Lockout/tag-out
         c.   Confined Space
         d.   Respiratory Protection Program
         e.   Resident Lockout
         f.   Key and Lock Control
         g.   Immediate Reporting and Investigative Response             Actions   for   Suspected
              Underground/Above Ground Storage Tanks Problems

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         h. High-risk Working Conditions

C-1.16      SERVICE PROVIDER QUALITY CONTROL (QC)

C-1.16.1 Quality Control Program. The SP shall be responsible for quality. The SP shall
establish and maintain a complete Quality Control Program.

C-1.16.2 SP Quality Control Report Form. The SP shall complete and submit a SP Quality
Control Report Form (see Attachment J- C-1 38) to the DGR on a daily basis.

C-1.17      QUALITY ASSURANCE (QA)
The Government will evaluate the SP’s performance during the PWS performance, using the
Government’s Quality Assurance Surveillance Plan (QASP). The QASP was developed with
major input from Attachment J- C-1 03, Performance Requirements Summary. The
Government will record all surveillance observations, and when an observation indicates
defective performance, the Quality Assurance Evaluator (QAE) will document and submit these
findings to the SP for corrective action.

C-1.17.1 Performance. The SP shall meet all performance standards, identified in this PWS
and in the Performance Requirements Summary, Attachment J- C-1 03. The SP shall not be
relieved of any performance requirements, due to waiting for supplies, equipment, materials or
parts, warranties or man-hour/labor problems.

C-1.17.2 Performance Evaluation Meetings. The SP’s Project Manager or Designated
Representative shall meet with the DGR as applicable, weekly during the first three (3) months
of the first Performance Period. Thereafter, meetings will be as often as necessary, at the
discretion of the DGR but not less than monthly. The DGR as applicable, will prepare and
distribute minutes of each meeting.

C-1.18      GOVERNMENT OBSERVATION
The SP shall provide access to Government Furnished Facilities for observation or inspection
by any government agency or individual authorized access by the DGR as applicable.

C-1.19      APPLICABLE LAWS, EXECUTIVE ORDERS, DIRECTIVES, ETC.
The SP managers and employees shall become thoroughly acquainted with and obey all
government regulations, as posted, or as requested by the DGR. Revisions current at the time
of the solicitation are listed in Section C-6. Also included in Section C-6 are applicable DOD
and Army regulations, pamphlets, manuals and other directives. Website links also are
available to view directives listed in this PWS. References within Sections C-1 through C-5
show the directive number identifier and title when the directive is initially referred to; thereafter,
only the number identifier is shown. Also, the WSMR Regulations, handbooks, and as-built
plans are available for the SP’s review at the Technical Library in Building 102.

C-1.20      HOURS OF OPERATION

C-1.20.1 Core Hours. WSMR and its tenants work under a variety of schedules, including
shift work. These scheduled hours are primarily Mondays through Fridays, except legal public
holidays, between 6:00 a.m. (0600 hours) and 6:00 p.m. (1800 hours).




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C-1.20.2 Regular Working Hours. The SP shall work a compressed work schedule, unless
otherwise stated. Currently the compressed work schedule at WSMR is eight (8) workdays of
nine (9) hours each, one (1) workday of eight (8) hours, and every other Friday off (the Friday
off is determined by the Garrison Commander). A typical schedule is shown below:

         1st week: Monday through Thursday, 9 hours per day
                0700 hours to 1630 hours
                Friday, 8 hours, 0700 hours to 1530 hours

         2nd week: Monday through Thursday, 9 hours per day
                0700 hours to 1630 hours
                Friday, regular day off

C-1.20.3 After Hours and Holidays. The SP shall maintain an on-call schedule for after-hour
and holiday operations. Individual(s) on-call shall follow the response times, stated in the
priorities, listed in Section C-5.

C-1.21        LEGAL PUBLIC HOLIDAYS
The Range will be closed on legal public holidays, except for essential personnel. Holidays,
which fall on Saturdays, are observed on the Friday immediately before the holiday. However,
when the holiday falls on a Sunday, the subsequent Monday is the in-lieu-of holiday. Legal
federal holidays in each calendar year are identified as follows:
         a. New Year’s Day, January 1
         b. Martin Luther King, Jr. Day, the third Monday in January
         c. President’s Day, the third Monday in February
         d. Memorial Day, the last Monday in May
         e. Independence Day, July 4
         f.   Labor Day, the first Monday in September
         g. Columbus Day, the second Monday in October
         h. Veteran’s Day, November 11
         i.   Thanksgiving Day, the fourth Thursday in November
         j.   Christmas Day, December 25

C-1.22        FRAUD, WASTE, AND ABUSE
The SP shall be responsible for maintaining ethical conduct and good discipline within SP work
areas. SP personnel shall be alert to suspected situations of fraud, waste, and abuse against
the Government observed during the performance of the PWS requirements, IAW AR 11-2,
Management Control Program. The SP shall immediately report these situations to the DGR or
notify a government official using the Defense Fraud, Waste Abuse and Mismanagemnt hotline
at (1-800-424-9098).

C-1.23        HOUSEKEEPING
The SP shall maintain all shops, buildings and areas used in the performance of this PWS in a
clean, orderly and sanitary condition. The premises shall be kept free of accumulated waste

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material. See Section C-3.4.4 for limited custodial services to be provided by the Government.
Work sites shall also be maintained in a clean, orderly and sanitary condition. At a minimum, all
work sites shall be returned to the original state of cleanliness existing before the
commencement of work.

C-1.23.1 Job Site Housekeeping. During and at the completion of work, debris shall not be
allowed to spread unnecessarily into adjacent areas, nor accumulate in the work area itself. All
such debris, excess material and parts shall be cleaned up and removed at the end of each day
work is in progress.

C-1.23.2 Prevention of Hantavirus Disease. The SP shall incorporate rodent control
methods in areas of human habitation. Indoor rodent control measures include eliminating food
debris, preventing mice from entering dwellings, and using continuous trapping efforts. Outdoor
measures include eliminating nesting sites and food sources. Preventing mice from entering
dwellings, trapping, and eliminating nesting sites shall be accomplished by initiating a service
order through the DPW Work Management Section.

C-1.24     SMOKING
SP employees shall comply with DOD Instruction (DODI) 1010.15, Smoke-Free Work Place.
Smoking is prohibited in all WSMR buildings and is only allowed in designated outdoor areas,
away from building entrances, exits or other openings.

C-1.25     FILES
The SP shall maintain complete and accurate files of documentation, records and reports,
required under the terms of this PWS, IAW AR 25-400-2, The Army Records Information
Management System. All files shall be made available to the DGR for periodic review during
the performance of this PWS, and upon request. All files shall be retained and become the
property of the Government and shall be turned over to the KO or DGR at the completion or
termination of the last performance period.

C-1.26     DISCLOSURE OF INFORMATION
The SP shall not divulge or release information, developed or obtained under this PWS, except
to authorized government personnel or upon written approval by the DGR. The SP shall
safeguard any classified information, obtained in the performance of this PWS. Any breach of
security, concerning classified information, may subject the SP to criminal liability under Title 18,
Sections 793 and 798, of the United States Code (USC). Inquiries received by the SP,
regarding work performed under this PWS, shall be referred to the DGR for evaluation under the
Freedom of Information Act (FOIA) of 1975, Public Law 93-502, 5 USC, Section 552.

C-1.27     SECURING UTILITIES
The SP shall notify the DGR and the building custodian, before taking any utility out of service.
The SP shall notify the DGR and the building custodian, when the utility is placed back in
service.

C-1.28     PERMITS AND LICENSES
The SP shall, without additional expense to the Government, obtain all appointments, licenses
and permits required for the execution of the specified work. The SP shall comply with all
applicable federal, state and local laws. Evidence of such permits and licenses shall be
provided to the DGR, not later than the start of the first Performance Period. The SP shall



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verbally notify the KO or DGR of any changes, as they occur, and provide written changes, no
later than twenty-four (24) hours after effective date of the change.

C-1.29     GOVERNMENT FURNISHED PROPERTY ACCOUNTABILITY
The SP shall account for non-expendable and durable government-owned property and tools on
a hand-receipt. The DOL Property Control Office, located in Building 1838, will initiate the
process of hand-receipting all non-expendable and durable government-owned items to the SP,
IAW AR 710-2, Supply Policy Below the Wholesale Level. DOL Property Control may be
reached by calling (505) 678-8924.

C-1.30     DISPOSAL, SALVAGE, AND RECLAMATION

C-1.30.1 Disposal. Government-owned equipment and tools shall be disposed of in
coordination with guidance from the Installation Government Property Administrator, Installation
Property Book Officer and the DGR.

C-1.30.2 Salvage and Reclamation. Salvaging and reclamation shall be performed by the
SP as part of the normal workload covered in this PWS, and will not be a basis for additional
cost to the Government. The SP shall salvage reusable items removed from real property
facilities during work assignments or as directed by the KO or DGR. Salvaged reusable items
will remain government property. On occasion, items having recycling value, due to their
composition, but otherwise non-reusable, shall be removed and collected by the SP, during
work assignments. The SP shall take collected materials and items to the DOL Supply and
Services Division, Supply Management Section, for acceptance or rejection into the government
reclamation process.

C-1.30.3 Lost and Found. The SP shall report to the DGR all personal articles found by the
SP managers or employees. Found articles shall be turned into the WSMR Range Security
office by the SP within one (1) working day. In addition, any items lost by the SP shall be
reported to the DGR within one (1) working day.

C-1.31     MEDICAL SERVICES
Only emergency medical care is available in government facilities to SP employees. Care will
be rendered at the rates in effect at the time of treatment.

C-1.32     PRE-PERFORMANCE CONFERENCE
The DGR will hold a pre-performance conference to discuss mutual concerns of the SP and the
Activity. This meeting will establish relationships with the SP personnel and customer, safety,
fire and security personnel.

C-1.33     TRANSITION PHASE-IN/PHASE-OUT OF SP OPERATIONS

C-1.33.1 Phase-in Period. During the sixty (60) calendar day period prior to the start date of
the first Performance Period, the following SP's personnel, as identified in the proposal, shall be
on-Station to observe all operations pertinent to the PWS requirements for the minimum time
shown below to include office functions, procedures, and operations, repair/maintenance
operations and any other operations, as deemed necessary by the SP, that will enable SP
personnel to become both knowledgeable in, and familiar with, their assigned areas of
responsibility. The SP shall train personnel on the software and set up the system to ensure
receipt and processing of information at the start of the work.


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                                                   On Site Prior To      Labor Hours
     Person Performing The Function Of             PWS Start (Days)       per Person
     Project Manager                                       30                 160
     Functional Supervisors (4)                            14                  80

C-1.33.2 PWS Start. The SP shall commence all operations required by the PWS as of the
first day of the first Performance Period. Therefore, on the initial day of performance, the SP
shall provide a work force that is fully qualified and capable of performing all work required
under this PWS.

C-1.33.3 Phase-out. During the sixty (60) calendar day period immediately prior to the end of
the Performance Period (if the SP is not awarded the subsequent Performance Period for this
service), the SP shall permit the successor SP (and the successor SP's employees) to observe
and become familiar with any and all operations under this PWS. The SP shall not defer any
needed repairs or maintenance for the purpose of transferring responsibility to the successor
SP. The SP shall transfer custody of all historical work data from the work management system
to the Government in a format agreeable to the Government. The SP shall fully cooperate with
the successor SP and the Government so as not to interfere with their work or duties.




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C-2 DEFINITIONS, ACRONYMS AND ABBREVIATIONS
Definitions, acronyms and abbreviations, applicable to this PWS, are contained in Attachment J-
C-2 01. The definitions, acronyms and abbreviations, as listed, are not all inclusive, nor are
they meant to be all inclusive, and they may or may not be specifically addressed in this PWS.
They are intended to be a guideline and to provide assistance only. The definitions, acronyms
and abbreviations are provided to facilitate the SP, during the research of regulations and
publications, as related to the scope of work within this PWS.

C-2.1      AS SHOWN, AS INDICATED, AS DETAILED AND SIMILAR WORDS
Where as shown, as indicated, as detailed or words of similar import are used, it shall be
understood that reference is made to this specification and the attachments, accompanying this
specification, unless stated otherwise.

C-2.2      AS DIRECTED, AS REQUIRED, AS PERMITTED, AND SIMILAR WORDS
Where as directed, as required, as permitted, approval, acceptance, or words of similar import
are used, it shall be understood that direction, requirement, permission, approval or acceptance
of the DGR is intended, unless stated otherwise.

C-2.3      ADDITIONAL DEFINITIONS AND ACRONYMS
Additional definitions can be found at http://www.dtic.mil/doctrine/jel/doddict and additional
acronyms can be found at http://www2.arims.army.mil/abbreviation/mainpage.asp.




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C-3 GOVERNMENT-FURNISHED PROPERTY (GFP)
The government will furnish or make available to the SP certain government-owned facilities,
equipment, materials and utilities for use in connection with this PWS.

C-3.1      GOVERNMENT-FURNISHED FACILITIES (GFF)
The government will provide GFF, listed in Attachment J- C-3 01. Should the SP choose to
use the government-furnished facilities, adequate precautions shall be taken by the SP to
prevent or avoid fire hazards, odors, vermin and other potential hazards to human health and
safety. The SP shall obtain written approval from the DGR before making any modifications or
alterations to the facilities. Any such modifications or alterations, approved by the government,
shall be made at the expense of the SP. At the completion of the contract or this effort, all
facilities shall be returned to the government, in the same, or better, condition as received, but
not worse, except for reasonable wear and tear. The SP shall be held responsible for the cost
of any repairs caused by the negligence or abuse of the SP managers or employees as
determined by the DGR.

C-3.1.1    Snow Removal. The SP shall be responsible for clearing sidewalks and applying
sand/salt at GFF, occupied by the SP, to enable safe entrance. In addition, necessary snow
removal to free SP vehicles and equipment shall be performed by the SP at no additional cost to
the government. The SP shall provide snow removal services to clear roadways and general-
use areas. Employees may be asked to temporarily move vehicles to allow for snow removal in
parking areas.

C-3.1.2   Keys to Government Facilities. The SP shall be issued keys to GFF and to a
number of other facilities to facilitate its performance of work.

C-3.1.3    Key Control. The SP shall establish a key control system IAW AR 190-13 so that
keys issued to the SP by the government are not lost, misplaced or used by unauthorized
persons. The procedures developed to control government keys shall be included in the SP's
Quality Control Plan. Government keys shall not be duplicated by the SP, without authorization
from the Range Security office. Key duplication requests shall be sent to the DGR for
forwarding to the Range Security office for approval. The Range Security office will provide Key
and Lock Control training for SP appointed Key and Lock custodians.

C-3.1.3.1     Lock Combinations. The SP shall control access to all government-provided
lock combinations used to secure SP controlled buildings and yards to preclude unauthorized
entry.

C-3.1.3.2      Replacement Costs. The SP shall be responsible for the cost of replacing all
keys that are furnished to the SP and lost by its employees. If the DGR determines that a lock
must be replaced because a SP employee has lost a key, the SP shall pay for the cost of that
replacement. Similarly, the SP shall pay the cost of changing a combination if the DGR
determines that the SP is responsible and has reasonable cause to believe that the combination
has been compromised.

C-3.1.3.3      Reporting. The SP shall report to the Range Security office and the DGR any
occurrence of lost keys, unauthorized use, or unauthorized duplication of keys (see Attachment
J- C-1 05) in its control within one (1) hour of discovery the occurrence.




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C-3.1.2.4     Authorized Use and Access to Spaces. The SP shall prohibit the use of
government-issued keys by any person other than authorized SP employees. The SP shall not
permit entrance to locked areas of any person, other than SP personnel engaged in the
performance of work in those areas, or person assigned to the activity where the SP is
performing work, without written authorization by the DGR. The DGR shall be given access to
any SP-controlled entry to government-owned property, upon request.

C-3.2      GOVERNMENT-FURNISHED EQUIPMENT
The government will provide the SP the use of government-furnished equipment (GFE), listed in
Attachment J- C-3 02, and GSA-owned equipment, as listed in Attachment J- C-3 03. Power
tools and minor property, listed in Attachment J- C-3 04, will be provided to the SP. All GFE is
provided to the SP for use only in the performance of work in this PWS. All equipment provided
will be in as-is condition. The total or partial breakdown or failure of the GFE shall not relieve
the SP of the responsibility to fully perform the work in this PWS.

C-3.2.1    Reserved.

C-3.2.2   Warranties. The government will furnish warranty information on all GFE. All GFE,
under manufacturers’ warranties, shall be operated, maintained and repaired, IAW the warranty
agreements. The SP shall report to the DGR any difficulties encountered in exercising
manufacturers’ warranties. The SP shall not repair GFE, under warranty, without the DGR’s
approval.

C-3.2.3     Equipment Manuals.        The government will provide access to all available
equipment manuals for the equipment, listed in Attachment J- C-3 02. Operating manuals are
located in the facilities where the equipment is used and maintenance manuals are located at
maintenance facilities where the equipment is maintained. The SP shall maintain and update
equipment manuals, when information is received from a manufacturer.

C-3.2.4    Use of Government-furnished Equipment (GFE). Should the SP choose to use
the GFE, periodic servicing, maintenance and repair of the equipment shall be documented and
that documentation shall be provided by the government. During execution of the work, the SP
shall protect GFE from damage. The SP shall repair any damage to GFE, resulting from work
performed under the contract or PWS, with remittance for such repairs determined by the
government. The SP shall repair damage to GFE, resulting from operational errors or failure to
maintain, repair or inspect equipment, as required, under the contract or PWS, at no cost to the
government. The SP shall be responsible for the cost of any repairs or replacement, caused by
negligence or abuse of SP managers or employees.

C-3.2.5    Beginning and Ending Property Inspections and Inventories. The SP and the
DGR shall inspect and inventory GFP within sixty (60) calendar days of the start of the phase-in
period, and again, ten (10) calendar days before the end of the final performance period. The
inspection and inventory shall detail the material condition and quantity of GFP and indicate the
exact number, location and serviceability of the equipment. The GFP shall not be altered,
without prior written approval of the DGR as applicable, within seven (7) calendar days of
completion of an inspection or inventory. The SP shall then certify the findings of this inventory,
assume accounting responsibility and subsequently report any inventory discrepancies to the
DGR government-furnished property shall not be removed from WSMR, unless approved by the
DGR in writing.



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C-3.2.5.1         Annual Inspection and Inventory. The SP shall perform an annual inspection
and inventory of GFP. These actions shall be conducted during the anniversary month of the
initial joint inspection and inventory. The SP shall submit a report to the DGR within fourteen
(14) calendar days of the date they are completed (see Attachment J- C-1 05). The report
shall indicate shortage, loss or destruction of, damage and excessive wear and tear to GFP.

C-3.2.5.2        Return of GFP. The SP may, at any time, return GFP it no longer needs for the
performance of this PWS; however, returned GFP will not be replaced by the government and
the unavailability or lack of GFP, under these circumstances, will not excuse nonperformance or
justify an increase in cost to the government. The SP shall notify the government, in writing, of
its intent to return GFP (see Attachment J- C-1 05). Upon completion or termination of the
contract or effort, all GFP shall be returned to the government, in the same, or better, condition
as received, except for normal wear and tear.

C-3.2.5.3    Missing, Stolen, Lost and Recovered Property. The SP shall comply with all
government rules and regulations, to include FAR 45.104, Responsibility and Liability for
Government Property and those in Section C-6, pertaining to GFP lost, missing, stolen,
damaged, abused (excessive wear and tear) or destroyed while in the SP’s possession.

C-3.2.5.4     Damage to GFP. Any damage to GFP, due to negligence, failure to secure or
SP-caused accidents, shall be repaired, and temporary/replacement property acquired, at the
SP’s expense.

C-3.2.6     Computers and Related Hardware and Software. Computers, printers, monitors,
leased copiers and other office equipment, listed in Attachment J- C-3 05, with network
connections, located in GFF to be occupied by the SP, and work-related software (as a
minimum Microsoft Office Professional software exists on all computers), will be provided to the
SP for use in the performance of the contract/PWS. These resources will facilitate access and
exchange of information between the government and the SP. Maintenance and repair of these
computers, software and printers also will be provided by the government at no cost to the SP.
Use of this equipment constitutes SP consent to security monitoring.

C-3.2.6.1     Network and Application Support. Support is defined as providing limited
access to the WSMR Local Area Network (LAN). The government will provide internet and e-
mail access, available through the USAG-WS LAN, on a case-by-case basis, as approved by
the DGR, as applicable. Internet usage by SP employees implies consent to monitoring. The
SP shall comply with DOD, Army and WSMR policies and regulations on employee use of
WSMR information technology (IT) resources, and the internet shall be used for official business
only.

C-3.2.7 Copier Services. The government will provide copiers and repair and maintenance
service contracts for all its copiers. This service includes furnishing toner. The SP shall be
provided access to the copiers, shown in J- C-3 05. The SP shall coordinate repair and
maintenance requests for copiers through the DGR. The SP shall keep a record of copier
usage to be provided to the DGR monthly (see Attachment J- C-1 05).

C-3.3      GOVERNMENT-FURNISHED MATERIALS
The Government will furnish the following materials:




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C-3.3.1    Fuel. The government will furnish operating fuels for GFE. Fuel for GSA equipment
is provided under the terms of the lease. The SP shall keep records of and accounts for all
government-furnished fuels.

C-3.3.2         Other Materials. Existing inventories of miscellaneous office supplies will be
turned over to the SP for use until depletion, under this PWS, without replacement. Thereafter,
the SP is responsible for providing consumable office supplies and shall include this business
cost as part of their proposal for this firm fixed price requirement.


C-3.4      GOVERNMENT-FURNISHED SERVICES

C-3.4.1     DOL Support Sub-Contracts.           The following government-furnished support
services are provided as listed in the referenced attachments to this PWS. The SP shall provide
Quality Assurance Evaluation (QAE) services for the following contracts as detailed in Section
C-5 of this PWS.

C-3.4.1.1      G & M Services Contract at Holloman AFB. The G & M Services contract and
associated Quality Assurance Surveillance Plan (QASP) (see Attachment J- C-3 06) provides
the following DOL support services at Holloman AFB NM for the duration of this Award:

        a. Automotive Maintenance and Recovery to include: Scheduled and unscheduled
        repair of automotive equipment, material handling equipment, and tactical equipment.
        Services include emergency roadside repair and wrecker service in the geographic area.

        b. Aircraft refueling (during normal working hours and ―on-call‖ after-hours services.

        c. Local purchase of repair parts to be reimbursed by the government.

C-3.4.1.2      DOL Contract Maintenance Facility.          An existing AMC Field Logistics
Readiness Center (FLRC), Ft. Bliss TX contract and associated QASP (see Attachment J- C-3
07) is scheduled to provide the following DOL support services at USAG-WS until 31 July 2008.
Upon conclusion of the FLRC contract (1 August 2008), the SP shall perform these
requirements as detailed in Section C-5 of this PWS.

        a. Field maintenance on USAG-WS and WSTC equipment

        b. Sustainment maintenance for the 2nd Engineering Battalion

        c. POL deliveries

        d. Water and equipment deliveries

C-3.4.1.3    Catered Meal Service. The Food Program Catered Meals contract and
associated QASP (see Attachment J- C-3 08) provides the following DOL support services at
USAG-WS for the duration of this PWS:

        a. Provides all resources to furnish three (3) Retail Catered Meals daily during three (3)
        90 minute feeding periods Monday through Friday and two (2) 90 minute feeding periods
        Saturday, Sunday, and National Holidays.


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       b. Catered meals include all services, subsistence, and supplies required in the
       preparation of the catered meal furnished to Subsistence In Kind (SIK) Soldiers as well
       as soldiers on temporary duty to USAG-WS who possess a DD714 Military Meal Card.

       c. Meals provided to other diners will be on a cash reimbursement basis.

       d. Remote meals will include the catered meal, eating utensils, and all service items
       required.

C-3.4.2     Utilities. The government will furnish electricity, heat, air conditioning, potable water
and sewage services at existing outlets for use in those facilities provided by the government,
and as required for the work to be performed in this PWS. These utilities will be furnished at no
cost to the SP. The SP shall not modify, connect or disconnect any utility service, or component
thereof, without prior written government approval. The SP shall provide and maintain, at the
SP’s expense, the necessary service lines from existing government outlets to the site of work.

C-3.4.3     Telephones. Government communications systems, including telephone equipment
and lines, located in SP GFF may be used by the SP for work-related purposes. The
government will provide local area and long distance telephone service. Special hook ups/trunk
lines shall be provided at the SP’s expense. Mobile phone, page equipment and service are not
included. Use of government communication systems constitutes consent to monitoring at any
time.

C-3.4.3.1       Telephone Changes and Repairs. The SP shall not move, remove, add, alter
or reconfigure government communication systems, networks or lines without DGR approval,
which must be obtained by written request. The SP shall notify the DGR, when maintenance or
repair of telephones or telephone lines is required.

C-3.4.4    Custodial Services. Limited custodial services will be made available at no cost to
the SP. Custodial services provided will include the cleaning of restrooms, emptying of trash
containers and vacuuming of the main office areas of GFF. No other services are provided.

C-3.4.5     Pest Control. Pest control services will be made available at no cost to the SP. If
any of the GFF provided to the SP require pest control services, the SP shall call the DGR with
a description of the problem.

C-3.4.6     Refuse Collection. The government will provide refuse collection services at no
cost to the SP. The government will collect refuse (solid waste, which is not hazardous waste,
hazardous substances or hazardous materials) from assigned waste receptacles. The SP shall
comply with all government programs, pertaining to pollution prevention and solid waste
reduction.

C-3.4.7    Parking. POV parking for SP employees will be available at the areas adjacent to
GFF. This is general parking and is not exclusive to the employees of this contract/PWS.
Parking is only allowed in designated areas and is not allowed within eighty-two (82) feet of any
inhabited building at WSMR, due to force protection directives.




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C-4 SERVICE PROVIDER FURNISHED ITEMS
C-4.1      GENERAL REQUIREMENTS
Except for items listed in Section C-3, the SP shall provide all facilities, equipment, materials,
and services to perform the requirements of this contract. All SP furnished items shall be pre-
approved by the DGR and shall comply with applicable government, commercial, or industrial
standards such as National Board of Underwriters or Underwriters' Laboratories, Inc., National
Board of Fire Underwriters, National Electrical Manufacturers' Association, American Society of
Mechanical Engineers, etc. All SP furnished items shall conform to the applicable technical
specifications of this contract, and shall be used IAW original design and manufacturer intent. If
the original manufacturer has updated the quality of parts for current production, parts supplied
under this contract shall equal or exceed the updated quality.

C-4.1.1    Submittals.

C-4.1.1.1   The SP shall submit certificates of compliance, manufacturer's descriptive data,
and product samples as specified by the Contracting Officer.

C-4.1.1.2    Certificates of compliance shall be obtained from material manufacturers attesting
that materials meet the requirements when specified by the Contracting Officer.

C-4.1.1.3   Such submittals shall be made to the Contracting Officer for approval within 15
calendar days after award of each Task Order.

C-4.1.1.4     Manufacturer's Data. Manufacturer's descriptive data shall include the name of
the manufacturer, model number or other identifying information, catalog cut, and other
identifying data and information describing the performance, capacity, rating, and
application/installation instructions which clearly illustrate that the proposed item meets the
applicable standards.

C-4.1.1.5     Product Samples. Product samples shall include a sufficient quantity of material
to allow for complete analysis and evaluation by the government.

C-4.2      REPLACEMENT ITEMS
The SP shall provide new components and material when delivering maintenance, repair, and
minor construction services as described herein. Factory reconditioned parts are allowed only
in those rare cases where new parts are no longer available or for replacement compressors for
air conditioning where approval is received from the Contracting Officer in advance. Such
submittals shall be made to the Contracting Officer for approval within 15 calendar days after
award of each Task Order. All replacement units, parts, components and materials to be used
in the maintenance and repair of vehicles and equipment shall be compatible with that existing
equipment on which it is to be used; shall be of equal or better quality than original equipment
specifications; shall comply with applicable government, commercial, or industrial standards
such as National Board of Underwriters or Underwriters' Laboratories, Inc., National Board of
Fire Underwriters, National Electrical Manufacturer's Association, American Society of
Mechanical Engineers, etc.

C-4.2.1     Explosion-Proof Items. Explosion-proof component parts must be replaced with
identical parts, the same make and model, or the explosion-proof rating is voided.



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C-4.2.2      Weight-Handling Equipment. Component parts must be replaced with Original
Equipment Manufacturer (OEM) identical parts, same make and model and documentation to
attest to this fact maintained in the weight handling equipment folder.

C-4.2.3     Packing, Crating and Shipping Material The SP shall provide and maintain a
sufficient supply of packing, crating, and marking material to meet six (6) months of estimated
shipping requirements in inventory at all times. All replacement material shall be of the same or
better quality as that which it replaces. The SP shall provide the appropriate material to prepare
outbound items, requiring packaging, crating and necessary blocking/bracing, for shipment or
storage IAW AR 710-2, ASTM, DA PAM 710-2-2, and the Performance-Oriented Packaging
System (POPS) criteria established in 49 CFR and TB 43-0116. The SP shall maintain
packaging, crating and blocking/bracing materials in serviceable condition until the items are
ready for use.


C-4.2.3 Scrap Metal Recycling. The SP shall provide appropriate containers and a storage
location for recyclable scrap metal.


C-4.3      UNSATISFACTORY ITEMS
When disputes arise concerning material, equipment, and components selected for work items
already accomplished, the SP shall, at no cost to the government, remove, replace, and/or
rework material, equipment, and components so that compliance with the government’s
requirements are satisfied. The resolution of formal disputes is addressed in the ―DISPUTES‖
clause, Section I.

C-4.4      WARRANTY

C-4.4.1      Equipment under Manufacturer’s or Installer’s Warranty. At the time of
installation, the SP shall obtain and furnish to the Contracting Officer written warranties for all
the equipment and/or appliances furnished under the contract. The SP shall furnish the
Contracting Officer with each warranty, the name, address, and telephone number of the
guarantor's representative nearest to the activity location who will provide the services
prescribed by the terms of the guarantee. It shall be the SP's responsibility to exercise all
warranties on the equipment provided by the SP and upon government-furnished equipment
under warranty. The SP shall exercise warranties for all equipment and/or appliances
previously installed by the government or other manufacturers or contractors, which is currently
under warranty at the time of contract award. The government will provide the necessary
warranty data on the equipment provided.

C-4.4.2    Warranty of Services. In addition to the Performance Quality Standards, the SP
shall ensure the workmanship and service provided under this contract. Any rework or repair
due to poor workmanship will be at the SP’s expense.

C-4.5      COMMUNICATION EQUIPMENT
The SP shall provide the necessary, reliable communications equipment (cell phone, two-way
radio, etc.) in order to ensure that SP employees traveling Uprange, long distances, or to
isolated areas have reliable communication equipment for safety purposes.

C-4.6      Contractor Manpower Reporting

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C-4.6.1    Accounting for Contract Services (March 2005): The Office of the Assistant
Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army
data collection site where the contractor shall report ALL contractor manpower (including
subcontractor manpower) required for performance of this contract. The contractor shall
completely fill in all the information in the format using the following web address:
https://www.contractormanpower.army.pentagon.mil. The required information includes:

     1)    Contracting Office, Contracting Officer, Contracting Officer’s Technical
           Representative;
     2)    Contract number, including task and delivery order number;
     3)    Beginning and ending dates covered by reporting period;
     4)    Contractor name, address, phone number, e-mail address, identity of contractor
           employee entering data;
     5)    Estimated direct labor hours (including subcontractors);
     6)    Estimated direct labor dollars paid this reporting period (including subcontractors);
     7)    Total payments (including subcontractors);
     8)    Predominant Federal Service Code (FSC) reflecting services provided by contractor
           (and separate predominant FSC for each subcontractor if different);
     9)    Estimated data collection cost;
     10)   Organizational title associated with the Unit Identification Code (UIC) for the Army
           Requiring Activity (the Army Requiring Activity is responsible for providing the
           contractor with its UIC for the purposes of reporting this information);
     11)   Locations where contractor and subcontractors perform the work (specified by zip
           code in the United States and nearest city, country, when in an overseas location,
           using standardized nomenclature provided on website);
     12)   Presence of deployment or contingency contract language; and
     13)   Number of contractor and subcontractor employees deployed in the theater this
           reporting period (by country).

C-4.6.2    As part of its submission, the contactor will also provide the estimated total cost (if
any) incurred to comply with this reporting requirement. Reporting period will be the period of
performance not to exceed 12 months ending 30 September of each government fiscal year and
must be reported by 31 October of each calendar year.

C-4.6.3     Contractors may use a direct XML data transfer to the database server or fill in the
fields on the website. The XML direct transfer is a format for transferring files from a
contractor’s systems to the secure web site without the need for separate data entries for each
required data element at the web site. The specific formats for the XML direct transfer may be
downloaded from the web site.




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C-5 SPECIFIC TASKS
C-5.01      LOGISTICS PLANS AND OPERATIONS (P&O)
The Service Provider (SP) shall provide all leadership, supervision, managers, employees,
services, materials, supplies and equipment, except those specified as government-furnished,
to perform all standard P&O services in support of the Directorate of Logistics (DOL), United
States Army Garrison-White Sands (USAG-WS), White Sands Missile Range (WSMR), New
Mexico (NM), and its customers. These support services shall consist of, but are not limited to,
the management and execution of P&O plans, programs, projects, tasks, functions and
activities, which include:      Program and management analyses; information systems
management and analysis; financial liability investigation and follow-on activities; safety and
security services, to include force protection, operations security (OPSEC), physical security,
emissions security (EMSEC) and numerous others; training management and execution; human
resources services; program and project requirements development; programming, and
managerial, administrative and clerical support services, as required for and by the government.
The SP shall assist the DGR in committing, obligating, and disbursing Directorate of Logistics
(DOL) funds as required by filling out the appropriate forms and recording expenditures for DD
Form 1149, Requisition and Invoice/Shipping Document; for supply requests; parts requests;
personal protective equipment; awards; turn-ins; Purchase Card Management System (PCMS)
buys; Aquiline purchases; and contracts. The SP shall perform these services, IAW the
policies, directives and instruction, contained herein, and any other federal, state and local
government and Department of Defense (DOD), Department of Army (DA) and WSMR laws,
executive orders (EO), directives, instructions, regulations, policies and guidance, related to the
subject matter, but not mentioned in this Performance Work Statement (PWS). Plans and
Operations work, stated in the paragraphs below, is not inclusive of every task required by the
SP to implement these programs and processes. The SP shall be performing many of these
services directly for government personnel, as well as its own personnel. The SP shall provide
a weekly (one (1) time per week) supply summary (see Attachment J- C-1 05) by COB on the
first workday of the week that includes, as a minimum, a synopsis of all the previous week’s
Plans and Operations activities. See Attachment J- C-5.01 01 for P&O workload. The SP shall
work a compressed work schedule, unless otherwise stated. Currently the compressed work
schedule at WSMR is eight (8) workdays of nine (9) hours each, one (1) workday of eight (8)
hours, and every other Friday off (the Friday off is determined by the Garrison Commander). A
typical schedule is shown below:

         1st week: Monday through Thursday, 9 hours per day
                0700 hours to 1630 hours
                Friday, 8 hours, 0700 hours to 1530 hours

         2nd week: Monday through Thursday, 9 hours per day
                0700 hours to 1630 hours
                Friday, regular day off

C-5.01.1 Program and Management Analyses and Reports
The SP shall provide analyses, input and support to the following programs, management
analyses and processes to facilitate logistical planning and management, to ensure human
safety and regulatory compliance and to respond to taskings by Higher Headquarters’ (HQ)
personnel: Performance Management Reviews (PMR); Productivity Improvement Reviews
(PIR); Management Reviews, IAW AR 11-2, Management Control; Command Supply
Management Reviews, IAW AR 735-5, Policies and Procedures for Property Accountability;


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Installation Status Reports (ISR); Service-based Costing (SBC) and Activity-based Cost
Management (ABCM). The SP shall be proficient in the ABCM process to provide insight in to
the operating costs of the Directorate of Logistics at WSMR, based on labor, training, supplies,
equipment, travel and contract cost data and shall analyze this ABCM data. The results of
these analyses shall be documented and provided to the Director DOL, through the Designated
Government Representative (DGR). The SP shall coordinate the approved data reports and
updates with Plans, Analysis and Integration Office (PAIO). The SP shall conduct operational
area analyses; Table of Distribution and Allowance(s) (TDA) analyses; trend analyses and
automated systems and technical support analyses. The SP shall analyze these reports and
documents, prepare written summations of its analyses, make recommendations for
government management decision-making, present findings to all levels of government and
monitor implementation of the approved recommendations.

C-5.01.2    Logistical Support Plans and Operations
The SP shall manage and execute the DOL responsibilities, tasks and activities for the
following:

       a. Special and Community Events Planning, Coordination and Execution.

       b. Attend all meetings, briefings, Project In-Process Reviews, office calls, training
       events and exercises as directed by USAG-WS.

       c. Serve as representative for USAG-WS Logistics and Community events planning
       groups and meetings. Lean Six Sigma project support, Inter-service Support
       Agreements (ISSA), Memorandum of Agreements/Memorandum of Understanding
       (MOA/MOU).

C-5.01.3        Information Technology (IT)
The SP shall manage and operate DOL IT systems and related assets, to include overseeing
their use, access, security and other actions, IAW AR 25-1, Army Knowledge Management and
Information Technology; AR 25-2, Information Assurance and AR 335-15, Management
Information Control System. The systems include, but are not limited to: Common Access Card
(CAC), Automated Message Handling System, Defense Travel System (DTS), Garrison
Suspense System, Hazardous Substance Management System (HSMS), Hazardous Materials
Management System (HMMS), Defense Fuels Accounting System, Army Materiel Command
Installation Supply System (AMCISS), Property Book Unit Supply Enhanced (PBUSE), Defense
Property Accountability System (DPAS), Transportation Operations Personal Property Standard
System (TOPPS), Standard Army Management Information Systems (STAMIS), Standard Army
Retail Supply System (SARSS), Unit Level Logistics System-Ground (ULLS-G), Wildcat
Maintenance Management System (WMMS), and Standard Army Maintenance System (SAMS)
1 and 2. These services shall be managed and operated by qualified, and certified, where
necessary, systems administrators. The SP shall provide services for DOL government and SP
network operations, to include all old, revised and new applications. Overall installation services
are directed and overseen by Data Science Directorate (DSD) at WSMR. Administrator
services, as directed by DSD, are sometimes referred to as shadow IT. The SP shall closely
coordinate its IT service with that provided by DSD.

C-5.01.3.1     Information Technology services shall include but are not limited to the following:

       a. Serve as primary point of contact (POC) to systems administrators and DSD.


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       b. Provide support for all general and DOL-unique networks, systems, subsystems,
       computers, monitors, printers and other hardware and all existing and update software;
       provide computer assistance to DOL personnel, for hardware and software-related
       problems, as well as to those DOL personnel who still lack the necessary computer and
       software training.

       c. Respond to service requests, no later than (NLT) than one (1) hour after initial
       contact.

       d. Maintain a log of service calls, to include date and time contacted and who made the
       contact, for whom the service is to be performed, office symbol, a description of the
       problem and actions taken to correct the problem, to include date, time, what and who
       performed the service. Serve as the POC for systems administrators, IT support and
       DSD.

       e. Review and revise automated data processing (ADP) security procedures, as
       necessary.

       f.   Provide software and hardware installation and testing.

       g. Coordinate ADP planning and integration with DSD.

       h. Conduct semiannual (two (2) times per year) hardware and software inventories
       providing inventory results to the DGR within 7 calendar days of completion of inventory.

       i.   Prepare and follow up on trouble tickets with DSD.

       j.   Maintain accountability for all DOL CACs and monitor CAC expiration dates.

       k. Update and maintain the DOL website and maintain a file for all documentation.

       l. Every year (one (1) time per year), develop IT requirement statements, forecasting
       future ADPE and software and other IT and related requirements for the next five (5)
       years and submit to the DGR.

C-5.01.4 Computers for Learning Program
The SP shall administer the Computers for Learning Program per EO 12999. The SP shall
prepare and process DA Form 3161, Request for Issue or Turn-in, through the Property Book
Office (PBO), and DD Form 1348-1A, Issue Release/Receipt Document, through the Supply
Support Activity (SSA), and shall coordinate the release of government property with the
Defense Reutilization Marketing Office (DRMO).

C-5.01.5 Telephone Usage and Repair
The SP shall manage telephone services, IAW DA Memorandum 1-10, Telephone Usage and
Repair, to include, but not limited to, service orders, usage, reconciling billing and maintaining
files. The SP shall obtain reports from DSD, as necessary, to perform these tasks.

C-5.01.6 Financial Liability Investigations of Property Loss (FLIPL)
The SP shall capture the reporting of the FLIPL process for the DOL providing data as part of
DOL monthly reviews. These services include, but are not limited to:


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       a. The SP shall ensure the investigations are executed IAW applicable regulations,
       guidelines, standards, and procedures.

       b. The SP shall ensure that the investigations are conducted within the applicable
       timelines.

       c. The SP shall ensure all documentation required for the processing of FLIPL
       packages from cradle to grave is completed within 75 calendar days IAW AR 735-5,
       Policies and Procedures for Property Accountability, Chapters 13, 14 and 15.

       d. The SP shall ensure the FLIPL is processed through Property Book for review and
       assignment of document numbers to FLIPL DD Form 200 and Statements of
       Charges/Cash Collection Vouchers (SC/CCV), DD Form 362 within one (1) workday
       after receipt for approval.

       e. The SP shall provide technical expertise to Criminal Investigations Division (CID) and
       other agencies in the identification and recovery of government property.

       f. The SP shall provide the Property Book office the FLIPL package to update property
       book records and applicable supporting files, IAW AR 735-5; AR 710-2, Supply Policy
       Below the National Level; and DA Pam 710-2-1, Using Unit Supply System (Manual
       Procedures). Forwarding FLIPL and SC/CCV for processing by the designated office or
       representative(s).

C-5.01.7 Security
The SP shall perform the following security requirements:

       a. Establish key and lock control and perform inspections, IAW AR 190-13, Army
       Physical Security Program, for the government.

       b. Coordinate requests and the issue of visitors passes, CACs and security badges,
       IAW AR 190-13 and AR 380-67, Army Personnel Security Program.

       c. Coordinate and issue gate combinations for restricted areas.

       d. Coordinate force protection activities, prepare for and participate in exercises and
       submit reports, as required by the DGR (e.g., Random Anti-Terrorist Measure Report
       (RAMP)) (see Attachment J- C-1 05).

       e. Coordinate and request employee background investigations and security
       clearances IAW AR 380-67 as required by the DGR.

       f.   Provide reports to the Range Security office as required by the DGR.

C-5.01.8 Safety
The SP shall provide the following services, to include, but not limited to:

       a. Performing safety inspections, writing reports on findings and calling in work orders
       for all DOL facilities.



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      b. Submitting accident reports (STE Form 1415) within three (3) calendar days after the
      event.

      c. Conducting monthly (one (1) time per month) safety training for DOL personnel.

      d. Conducting monthly (one (1) time per month) safety committee meetings for DOL
      government personnel.

      e. Coordinating safety issues and incidents with the Safety Office.

C-5.01.8.1   SAFETY PROGRAM- JOB HAZARD ANALYSIS:

      a. The SP shall establish a safety program unique to those functions associated with
      Logistics, Maintenance, Supply, Warehousing, Transportation, and Storage and
      Receiving. The Safety Program is a branch of the Garrison Commanders Safety
      Program. The SP shall appoint a Safety Manager/Coordinator under the direction of the
      Plans and Operations Division to establish a quality safety program IAW federal
      law/guidelines and other applicable rules and regulations.

      b. The SP shall oversee, manage and maintain the DOL’s safety program. In addition,
      the SP shall monitor and record the program’s effectiveness as necessary to ensure the
      quality and accuracy of mandated reporting requirements is accomplished.

      c. The SP shall ensure DOL’s internal program provides recurring safety training and
      ensures all DOL personnel have the proper Personal Protective Equipment (PP&E) to
      safely perform their jobs.

      d. The SP shall execute other requirements to include establishing individual Job
      Hazard Analysis applicable to each function of work performed. Job Hazard Analysis
      must be in place to identify job hazards, potential dangers and the measures to protect
      and/or prevent injury or death. The Plans and Operations Division shall be involved as a
      participant in the Garrison’s Hazard Analysis Working Group (HAWG), and shall attend
      regular and special meetings with the HAWG to review, recommend changes, and to
      address concerns over current and proposed job hazard analysis.

      e. The SP shall conduct announced and unannounced inspections of all pertinent areas
      to ensure safety measures are in place at all times. The SP shall perform recurring
      reviews of the areas to ensure the job hazard analysis changes are implemented IAW
      applicable regulations.

      f. The SP shall establish a method to provide individual and group session/training to
      ensure an understanding of job hazard analysis and how it affects each key function. In
      addition, the SP shall ensure all job hazard analysis processes, instructions, and
      guidance are documented and measured for effectiveness and that the program results
      are reported, quarterly, semi-annually/annually or as deemed appropriate by the DGR.

      g. The SP shall document any and all safety infractions, incidents, and accidents and
      identify all associated factors leading to each specific infraction, incident, or accident.
      The SP shall then perform a job hazard analysis to determine if the infraction, incident,
      or accident was caused by personal negligence, lack of supervision, improper training,
      faulty equipment, etc.

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       h. The SP shall monitor, control, and manage all accident reporting requirements and
       assist the DGR in meeting established guidelines for reporting all accidents.

C-5.01.9 Training
The SP shall provide the following services:

       a. Coordinate all training, as required by AR; coordinate and schedule certification
       training, required by OSHA regulations or other directives; coordinate Subversion and
       Espionage Directed Against the U S Army (SAEDA) training, required by AR 381-12,
       SAEDA; and conduct monthly (one (1) time per month) mandatory safety training,
       Prevention of Sexual Harassment, Information Assurance, etc. The SP shall schedule
       some required training in the automated Civilian Human Resource Training Application
       System (CHRTAS) or prepare DD Form 1556, Request, Authorization, Agreement,
       Certification of Training and Reimbursement, for training requirements. The SP shall
       maintain individual training records, rosters and certificates.

       b. Coordinates and captures data of individual training plans providing monthly reports
       to the DGR NLT 7 calendar days from the end of each month.

C-5.01.10 Administrative Requirements
The SP shall provide the following Plans and Operations administrative services:

       c. Attend meetings, to include Town Hall, staff and others, as directed by DGR.

       d. Review, establish, update, maintain and track all logistical agreements, to include
       Inter- and Intra-Service Support Agreements (ISSAs), Memorandums of Agreement
       (MOAs), Memorandums of Understanding (MOUs), Lines of Accounting (LOAs) and
       Contracts.

       e. Comply with government official correspondence requirements, such as formatting
       and other grammatical requirements, IAW AR 25-50, and submit the approved
       correspondence to the requesting government office (USAG-WS, higher headquarters
       and others) by the required or suspense date.

       f.   Prepare, submit and monitor service and work order requests.

       g. Assist the DGR and serve as POC for:

            1. Projects include but are not limited to: The Bataan Death March, WSMR
            Organization Day, Annual Work Plan for DOL projects, Wide-area Work Flow,
            Common Levels Support, Soldier Show.

            2. Award Packages, to include: Supply and Maintenance Excellence Awards and
            Army Community of Excellence.

       h. Manage the Garrison Suspense System to ensure that suspense’s are entered in to
       the system, distributed, completed and closed; maintain a suspense log of all SP actions
       to higher headquarters, to include reports, report summaries and in-process reviews
       (IPR).


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       a. Compile DOL data and develop DOL reports based on ABC, Installation Status
       Report (ISR), WAR, PMR, etc., received from all divisions, advise and make
       recommendations, briefing charts, for all levels of management and provide input to
       various WSMR activities, USAG-WS and HQ as directed by DGR.

C-5.01.11 Administrative and Clerical Support
The SP shall provide administrative and clerical support to the Director, DOL; DOL government
supervisors and program and project managers and DOL government staff, as defined in this
PWS. These services include:

       a. Prepare, send, receive and file official and unofficial correspondence related to the
       plans, programs, projects, functions, tasks, duties, recognition or deficiencies of the
       DOL. Correspondence shall be prepared, IAW AR 25-50, Preparing and Managing
       Correspondence, and filed, IAW AR 25-400-2.

       b. Provide administrative services to the Director, DOL, as needed to expedite the
       processing of requests, resolving deficiencies, timekeeping, the invoicing for
       reimbursement of services, the scheduling of meetings and events, processing the
       payroll and personnel actions and completing reports in a timely manner.

       c. Distribute incoming internal and external correspondence and review for grammatical
       and technical (where qualified) accuracy of outgoing correspondence.

       d. Serve as the directorate Defense Travel System (DTS) POC, provide individual
       travel profiles, travel orders and travel vouchers; update the directorate DTS database;
       attend required DTS training sessions and attend meetings with the installation DTS
       coordinator and liaison officers.

C-5.01.12 Human Resources
The SP shall provide the following human resources services: Assist management with
administrative and associated management services such as manpower utilization,
organizational control, human resources administration, policy, technical personnel matters,
security, OPSEC, internal control, records management, personnel management and training.
The SP shall assist in the management of personnel salaries, awards, and Temporary Duty
(TDY). The SP shall plan, develop and submit a comprehensive program for effective
management of required personnel functions to the DGR. The SP shall develop and submit a
semi-annual evaluation of the current and long-range human resources requirements and
utilization to the DGR. The SP shall serve as principal technical advisor on personnel matters
for the DGR. The SP shall obtain, consolidate and submit training plans and training
requirements to the DGR. The SP shall initiate, monitor and coordinate human resources
actions as required in the following paragraphs. The SP shall maintain internal personnel
databases. The SP shall review position classifications for accuracy before submission to the
DGR. The SP shall assist government personnel with the development of new job descriptions
and the revision of old job descriptions. The SP shall provide ad hoc reports as requested by the
DGR.

C-5.01.12.1   Awards Program. The SP shall provide the following services:

       a. Prepare and process award Request for Personnel Actions (RPAs) and submit to the
       DGR.


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      b. Obtain award fund cites from the DGR.

      c. Coordinate length of service recognition luncheons.

      d. Create award and retirement certificates.

C-5.01.12.2 Official Table of Distribution and Allowances (TDA) and Staffing Document.
The SP shall provide the following services:

      a. Maintain, review, update and archive the TDA and Staffing document.

      b. Publish and distribute the Staffing document as directed by the DGR.

      c. Request exceptions to the standard TDA template to meet unique needs and write
      justifications to support those needs.

      d. Write justifications for IMWE approval for all recruiting actions and submit to the
      DGR.

      e. Respond to suspense’s, taskings and provide strength reports to the DGR.

      f. Document realigned organizational elements IAW headquarters and Directorate
      requirements.

      g. Prepare realignment briefings.

      h. Reserve briefing location and notify attendees.

      i.   Request, coordinate, and draft justification for exceptions to the TDA.

      j.   Prepare decision papers regarding restructure options.

      k. Research and advise the DGR on Logistics policies, procedures, and guidance
      revisions based upon revised regulatory requirements.

      l. Analyze human resources requirements and personnel utilization and provide reports
      to the DGR as requested.

      m. Conduct human resources studies and analysis, and analyze work processes.

      n. Analyze and determine required staffing levels for Logistics Directorate.

      o. Determine the appropriate position grade levels and series for government personnel
      and advise DGR.

      p. Prepare reports and briefings to present findings and recommendations.

      q. Provide technical advice and assistance on human resources issues.

      r. Serve as liaison to Civilian Personnel Advisory Center and Civilian Personnel
      Operations Center (CPAC) / (CPOC) on human resources issues.

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C-5.01.12.3   Position Management. The SP shall provide the following services:

      a. Develop, revise and work with the CPAC/CPOC to classify position descriptions
      (PD).

      b. Review existing PDs to ensure accuracy and revise if necessary.

      c. Develop and present personnel briefings.

      d. Maintain personnel databases, publish and submit changes monthly to the DGR.

C-5.01.12.4   Personnel Actions. The SP shall provide the following services:

      a. Provide responses to EEO and OCI inquiries and investigations.

      b. Coordinate with EEO officials regarding investigations.

      c. Coordinate with CPAC, EEO, MER, DGR and government employees on all
      personnel actions.

      d. Maintain directorate files and data base on all personnel actions.

      e. Follow-up on EEO settlement agreements to ensure compliance and report any
      discrepancies to the DGR.

      f.   Provide responses for personnel taskings and suspenses.

      g. Provide manager assistance on preparing RPAs, automated personnel system, and
      FASCLASS.

      h. Coordinate release and reporting dates for departing and new employees.

      i. Prepare RPAs for promotions, resignations, leave without pay, step increases and
      other miscellaneous actions.

      j. Prepare and publish Effective Action Reports on a biweekly basis and submit to the
      DGR.

      k. Maintain and update records for personnel identified for urinalysis testing.

      l.   Track assigned personnel during disasters.

      m. In-process and out-process employees.

      n. Maintain emergency contact information for all directorate employees.

      o. Monitor referrals and ensure they are completed by suspense dates and request
      extensions as needed.



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      p. Review all personnel selections for adequate justifications and notify management
      official when more selection justification is needed.

      q. Submit selection for DGR approval and route to EEO and CPAC/CPOC.

      r. Identify and review positions for security level clearances and coordinate this
      information with security directorate and CPAC/CPOC.

      s. Print SF 50s and PDs, maintain on file, and distribute copies appropriately.

      t. Assist managers with the development, processing and tracking of employee
      appraisals.

      u. Submit biweekly labor usage reports to DGR.

C-5.01.12.5 Voluntary Early Retirement Authority (VERA), Voluntary Separation
          Incentive Program (VSIP). The SP shall provide the following services:

      a. Coordinate with Director and Division Chiefs on positions identified for restructure.

      b. Coordinate with CPAC/CPOC regarding PD revisions.

      c. Draft justifications and supporting documentation for positions identified for
      restructure under VERA/VSIP.

      d. Upon approval of VERA/VSIP, ensure all RPAs are submitted to the DGR.

C-5.01.12.6 Program for Individual with Disabilities (PID).          The SP shall provide the
following services:

      a. Coordinate with USAG-WS PID coordinator regarding employees in PID.

      b. Coordinate with DGR on possible PID placements.

      c. Advise management of PID employee restrictions and determine if temporary
      accommodations are needed.

      d. Conduct job searches for PID placements and review OPF to determine
      qualifications and make placement recommendations.

      e. Prepare Director’s response regarding PID accommodations and placements.

      f.   Explain the PID process and procedures to those involved.

      g. Submit RPAs, upon DGR approval, for PID employees.

      h. Assist managers with processes regarding employees injured on the job.

      i.   Ensure employees are accommodated according to their physical limitations.



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       j. Ensure appropriate personnel actions are submitted to document limited work
       assignments while physical limitations are in place.

C-5.01.13     Budgeting Services

C-5.01.13.1    The SP shall provide budget support services, as stated below.

C-5.01.13.1.1 The SP shall assist the DGR in committing, obligating, and disbursing
Directorate of Logistics (DOL) funds as required for the following expenditures: DA Forms
1149, supply requests, parts requests, personal protective equipment, awards, turn-ins,
Purchase Card Management System (PCMS) buys, Aquiline purchases, and contracts. The SP
shall monitor budget execution and account for expenditures. Future year budgets shall be
estimated and formulated by the SP. The SP shall prepare and submit monthly institutional and
reimbursable budget reports to the DGR. The SP shall perform Joint Reviews, Work Order and
Service Order reviews, Common Levels of Support (CLS)/ABC reviews, and cost transfers. The
SP shall receive reimbursable customer funds and establish reimbursable customer accounts.
The SP shall establish Accounting Processing Codes (APC) that correspond with ABC and
SSP. The SP shall maintain files for reimbursable customer APC Work Orders and institutional
funds.

C-5.01.13.2 The SP shall calculate customer out-year funding requirements, provide
requirements to customers when requested and clear customer over-runs. During FY close-out,
the SP shall perform prior year reconciliation and shall obtain DGR approval to return unused
funds to customers. The SP shall verify that customers’ APCs are correct on reimbursable
documents and shall establish logs to track work orders as they are processed. The SP shall
receive copies of completed work orders, enter into these logs and complete cost transfers to
capture costs.

C-5.01.13.3 At the beginning of each Fiscal Year (FY), the SP shall establish reimbursable
and institutional APCs corresponding with line items in ABC and SSP (Standard Service
Provider) in order to capture costs correctly.

C-5.01.13.4 Labor budget projections, utilization and requirements shall be coordinated with
the DGR by the SP and labor requirements, contracts, supplies, transportation and all other
costs shall be forecast for Internal Operating Budget (IOB) and mid-year review. The SP shall
correct the labor error pool. The SP shall establish a fiscal year funding Matrix and submit to
the DGR for approval. The SP shall provide Matrix training to personnel. The SP shall
determine funding costs for agreements in addition to CLS costs.

C-5.01.13.5 The SP shall verify that all budget actions are in compliance with DFAS-IN 37-
100, Manuals; DFAS-IN 37-1, Finance and Accounting Policy Implementation; and that no Anti-
Deficiency violations occur. The SP shall ensure that current budgetary policies and guidelines
are applied to all tasks.

C-5.01.13.6 The SP shall process customer Military Interdepartmental Purchase Requests
(MIPRs) within seven (7) calendar days and submit to the DGR for approval.

C-5.01.13.7 The SP shall read, review, and provide input to agreements (Inter-Intra Service
Support Agreements (ISSAs), Memorandums of Understandings (MOUs) and Memorandums of
Agreements (MOAs)) that relate to Logistics services provided.


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C-5.01.13.8 The SP shall meet suspenses from IMWE, Garrison, RM, and Director and shall
attend budget related meetings.

C-5.01.13.9    SP shall develop and submit the following budget reports to the DGR:

      a. Internal Operating Budget (IOB) prepared in July and outlines the budget plan for the
      next fiscal year.

      b. Phased Obligation Plan (POP).

      c. Report on year-end expenditures which outlines what year-end money was spent
      and on what.

      d. Can/Cannot list of expenditures.

      e. Ad hoc budget reports as requested.

      f.    Monthly APC update reports.

      g. Unfunded Request (UFR) listing report.

C-5.01.14      Command Supply Discipline Program

C-5.01.14.1 The SP shall assist the DGR in implementing the Command Supply Discipline
Program (CSDP) using Appendix B of AR 710-2and list Army management controls (tables B-1
thru B-6). The SP shall ensure the CSDP addresses supervisory/managerial responsibilities
IAW AR 710-2 para 1–10 within the supply system from the user to unit levels.

C-5.01.14.2 The SP shall use this mandatory program to simplify command, supervisory, and
managerial responsibilities by –

      a. Compiling the various requirements so responsible personnel are easily informed.

      b. Standardizing evaluation requirements.

      c. Formalizing follow-up procedures.

C-5.01.14.3    The SP shall ensure the implementation of the CSDP program:

      a. Achieves compliance with DA supply policy and procedures.

      b. Determines the adequacy of established DA supply policy and procedures.

      c. Identifies supply problems to permit timely corrective action within the chain of
      command.

C-5.01.14.4    CSDP evaluations will include the following:

      a. A review of the property book, document file, document registers, due-in status file,
      hand receipts, and the PLL. Also, a check will be made of procedures used to request,


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      receive, and account for property, and to return recoverable items. These areas shall be
      included in the requirements listing.

      b. A verification that school-trained supply personnel are assigned to and working in
      supply positions.

      c. A comparison of a representative sample of completed supply transactions for non-
      expendables with the organization’s property records. Make sure necessary annotations
      were made in the document register and the property book. Also, verify that copies of
      the documents are filed in the supporting document file.

      d. A review of the procedures for all shelf life items, including the procedures for their
      ordering, storage, rotation, Type II shelf life extensions and issue.

      e. The SP shall record findings on each applicable requirement in the requirements
      listing. The results of the last evaluation will also be reviewed to determine if past
      discrepancies were resolved. Resolved and repeat findings will be noted.

      f. The organization’s supervisor will be briefed on the findings at the completion of the
      evaluation. For each finding, the supervisor will establish, during the out-briefing, a
      suspense date for resolution of each discrepancy.

      g. In the case of repeat findings, the chain of command will be notified of the problem
      upon completion of the evaluation to reestablish compliance.

      h. The evaluated organization will be provided copies of each evaluation made under
      CSDP. The copies will specify any noncompliance findings along with the respective
      suspense dates determined by the supervisor. The evaluator will also retain a copy of
      the evaluation and use it for follow-up on corrective actions during the next periodic
      evaluation.

      i. If major problems with procedure or policy are surfaced during a CSDP evaluation,
      these findings will be elevated up the chain of command immediately. The problems will
      be elevated to that appropriate level capable of resolving the problems.

C-5.01.14.4   The SP shall establish a requirements listing containing:

      a. A requirements listing/management controls IAW AR 710-2, Tables B–1 through B–6
      and have each level of the commands review the requirements listing for completeness
      and make the necessary additions to account for any uniqueness within each command.
      Each Directorate will be reviewed on a semiannual basis selecting 10% of the hand
      receipts each time.

      b. The Requirements Listings shall provide supervisors (be they commanders or
      managers) with a single source of supply policy requirements. The requirements listing
      shall be organized into six tables according to level of responsibility. Elements within
      these tables that shall be reviewed annually under the internal control program which
      shall include as a minimum: property accountability, control of small arms repair parts
      and hand tools, the receipt of petroleum products, the reduction of Army excess and its
      causes and the DODAAC directory update process. A minimum of two sub-elements
      that are applicable to the unit or activity will be reviewed annually. When deemed

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       necessary to review identical sub-elements in consecutive years, two sub-elements in
       addition to those reviewed the previous year must also be reviewed during the current
       year.

       c. The information within each of the requirements listing shall be outlined in the
       following format:

          1. Regulatory requirement which is a concise listing of the guidance.

          2. Administrative procedures for the actions required to complete the regulatory
          requirement.

          3. Reference the source of the requirement.

          4. A frequency listing of how often the regulation specifies the accomplishment of
          the task.

C-5.01.14.7   The SP shall follow procedures as outline below for implementation:

       a. The SP shall ensure the CSDP is incorporated into existing resources to avoid
       redundancy of effort.

       b. The SP shall ensure notification to the DGR whenever an applicable requirement
       within the requirements listing cannot be completed, and coordinate a written response
       thru the DGR to the immediate higher headquarters.

C-5.01.15      Management Control Program
The SP shall follow procedures outlined in AR 11-2 for the Management Control Program.

C-5.01.15.1 The MCP are those controls that are absolutely essential to ensure critical
processes operate as intended and resources are safeguarded from fraud, waste and abuse.

C-5.01.15.2   The SP shall establish and maintain an Internal Control Plan including the
following:

       a. Internal Control evaluations conducted IAW AR 11-2.

       b. SP is to maintain required documentation on each evaluation on file which may be
       subject to audit/inspection.

       c. SP ensures DA Forms 11-2-R, management IC Evaluation certification statement is
       completed and signed.

       d. SP ensures all deficiencies/weaknesses are identified with corrective action plan
       described in block 7, Remarks Block on DA From 11-2-R.

       e. SP shall staff checklists with DOL divisions to ensure IC checklists are completed as
       required.

       f. SP annually prepares the Annual Assurance Statement on Management Control for
       submission to garrison Commander.

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      g. SP annually prepares and compiles ICs evaluations for the Director’s signature and
      submits to the garrison Resource Manager.

C-5.01.16   Plans and Operations Future Growth

C-5.01.16.1 The SP shall quickly respond and accomplish Plans and Operations surge work
requirements as detailed in Section C-5.05.




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C-5.02      SUPPLY AND SERVICES
The SP shall provide all personnel, services, materials, supplies, supervision, and equipment,
except those specified as government-furnished, to perform all Standard base supply services
in support of USAG White Sands Missile Range, NM (USAG-WS). These services shall consist
of Property Control, storage, and services associated with providing and controlling supplies,
equipment, and materiel. The SP shall perform these services IAW the standards contained
herein. The SP shall establish management and accounting procedures including maintenance
of property book items summary accounts. The SP shall accomplish the USAG-WS supply
function. The SP shall operate Class II, III (package and bulk), IV, V, VII and IX Supply Support
Activities (SSA) for the USAG-WS. The SP shall perform taskings IAW the publications listed in
this document. This includes certain functions as defined herein in support of the DGR. The
functions are for Stock Control operations and Property Control (i.e. Property Book).
Requisitioning, receiving operation, storage operation, issue operation, disposal, cataloging,
data conversion, files document control, inventory and adjustment, item management, materiel
management, accounting functions and attending supply conferences, meetings,
teleconferences and seminars. See Attachment J- C-5.02 01 for Supply and Services workload.
The SP shall supervise and promote the operational efficiency of all APF food service activities
on the installation. The SP shall provide input to the Weekly Activity Report (WAR) by COB on
the first workday of each week that includes, as a minimum, a synopsis of all the previous
week’s Supply and Services activities (See Attachment J- C-1 05). The SP shall work a
compressed work schedule, unless otherwise stated. Currently the compressed work schedule
at WSMR is eight (8) workdays of nine (9) hours each, one (1) workday of eight (8) hours, and
every other Friday off (the Friday off is determined by the Garrison Commander). A typical
schedule is shown below:

         1st week: Monday through Thursday, 9 hours per day
                0700 hours to 1630 hours
                Friday, 8 hours, 0700 hours to 1530 hours

         2nd week: Monday through Thursday, 9 hours per day
                0700 hours to 1630 hours
                Friday, regular day off

C-5.02.1 Storage and Receiving
The SP shall provide the following storage and receiving services:

C-5.02.1.1 Central Receiving Point and Warehouse Operation. The SP shall operate the
Central Receiving Point (CRP) storage and warehouse functions which include the following:
receive trucks, unloads or diverts trucks, receives manifest, breaks out items, inspects items,
records transactions and short term storage of Class II, III, IV, VII and IX supply items. The SP
shall provide a safe, secure and efficient warehouse operation that best utilizes storage space
and facilities, IAW DOD Regulation 4145.19-R-1 and DA PAM 710-2-2. The SP shall maintain a
master facility layout (planograph) to depict the location and arrangement of storage areas. The
SP shall ensure that items are stored securely so as to minimize loss, damage and
deterioration, IAW AR 710-2. The SP shall ensure that customers have current signature cards,
DA Form 1687 (Delegation of Authority), on file.

C-5.02.1.1.1 Receiving and Processing Supplies. The SP shall: Receive supplies, IAW AR
725-50; identify discrepancies and prepare a Supply Discrepancy Report (SDR), SF 364 within
two (2) workdays of identification, IAW AR 725-50, Table 2-1. The SP shall process the locally

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purchased supplies, perform the receipt-processing requirements within four (4) hours of
receipt, and distribute the SDRs to the shipping activity. The SP shall forward the receiving
report to the DGR within three (3) workdays of receipt and follow-up with the shipping activity, if
a response has not been received within thirty (30) calendar days. The process shall not
exceed the maximum Order Ship Time (OST) for receiving supplies.

       a. Checking Received Materials. The SP shall check new materiel received against the
       local purchase documents, depots documents and vendors shipping document to verify
       that the identity and quantity of the items received are the same identity and quantity of
       the item ordered.

       b. Unloading and Deliveries. The SP shall unload and warehouse incoming shipments
       and outgoing shipments in the CRP and inspection areas using proper warehousing
       procedures. The SP shall deliver and unload shipments to the units and activities. The
       SP shall provide installation delivery service between the receiving warehouse and
       customer for all equipment and supplies received into the SSA warehouse.

       c. Inspection, Acceptance and Delivery. The SP shall inspect and accept with
       documentation annotated, process the receipt through the authorized automated system
       and forward to the DGR. The SP shall load SP-driven and other vehicles to transport
       items to the appropriate disposition location.

       d. Receiving, Processing and Report Forwarding. The SP shall receive supplies,
       process local purchase supplies and perform receipt-processing requirements within four
       (4) hours of receipt. The SP shall forward the receiving report (DD Form 250) to the
       DOL Transportation Division on the first (1st) day of the following week.

       e. Identifying and Reporting Discrepancies, IAW AR 710-2-2. The SP shall identify
       discrepancies and prepare a SDR (SF 364), within two (2) workdays of identification,
       IAW AR’s 725-50, Table 2-1. The SP shall distribute the SDRs to the shipping activity
       and follow-up with the shipping activity, if response has not been received within thirty
       (30) calendar days, IAW AR 725-50 and DA PAM 710-2-2.

       f. SP shall obtains disposition instructions for selected, regulated commodities, reports
       and turns-in excess classified COMSEC material.

       g. SP shall establish retention limits IAW DGR directive. SP shall promptly processes
       automatic return items within three working days of receipt. SP shall report and dispose
       of stock, other than selected commodities and ARIs to the National supply system.

C-5.02.1.1.2 Local Purchase Receipt Documents. The SP shall process local purchase
receipt documents to meet the Prompt Payment Act requirements and send receiving reports to
the Defense Finance and Accounting System (DFAS) servicing location within five (5) working
days after acceptance of the supplies, IAW DFAS Regulation 37-1. The SP shall forward the
receiving documents daily (one (1) time per day) to the SP for certification of receipt and
acceptance. The SP shall prepare a transmittal letter for the receiving reports and send the
reports to the DFAS servicing operating location, upon approval of the SP. The SP shall update
the local purchase suspense file for each receipt. The SP shall close-out the suspense file
when the last items on a given purchase order are received.



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C-5.02.1.1.3 Reconciliation. The SP shall receive, research and reconcile in-transit listings
and STAMIS transactions on a monthly (one (1) time per month) basis. The SP shall receive in-
transit listings from the DFAS servicing location. The SP shall receive receipts from units that
have not submitted receipts or inform units of the requirement to submit a Report of
Discrepancy (ROD) (SF 364) for items that were not received. The SP shall submit in-transit
reconciliation to the DGR, prior to making corrections and submitting the reconciliation to the
DGR. The SP shall submit STAMIS reconciliations to the DGR for approval. Upon approval,
the SP shall make corrections to the supply STAMIS. The SP shall request disposition
instructions for discrepant shipments and shall implement disposition instructions on receipt.

C-5.02.1.1.4 The SP shall place material that is to be stored into the appropriate warehouse
storage locations and maintain all material in the same condition as when accepted, excluding
normal shelf-life deterioration, IAW TM 743-200-1 and DOD 4145.19-R-1.

C-5.02.1.1.5 The SP shall maintain all storage areas in a clean, orderly, and hazard free
manner IAW DOD 4145.19-R-1. Deficiencies identified by the DGR shall be corrected within
two (2) workdays.

C-5.02.1.1.6 The SP shall use the storage space provided to the maximum extent consistent
with accepted principles of economy, safety, sound storage practices and operational
requirements. The SP shall be responsible for compliance with AR 740-1 pertinent to space
utilization. The SP shall submit a written request for additional storage requirements to the
DGR.

C-5.02.1.1.7 The SP shall follow procedures for processing issuance of warehouse supplies
IAW AR 710-2 and DA Pam 710-2-2. The SP shall:

       a. Process the Material Release Order (MRO) in accordance with the Uniform Material
       Movement and Issue Priority System (UMMIPS) standards.

       b. Draw material from specific warehouse location.

       c. Verify nomenclature, unit of issue and quantity of material prior to issuance.

       d. Verify that the customer is authorized to receive material for the unit/activity.

       e. Correctly annotate and complete the issue documentation.

       f. Deliver the material to the Packing and Crating or to Central Shipping for customer
       pick-up or on-ward shipping.

C-5.02.1.2       Packing, Crating and Shipping. The SP shall load, pack, crate, palletize and
transport or ship items to the Defense Reutilization and Marketing Office (DRMO), or as
otherwise tasked herein. The SP shall pack, palletize and crate items, as required to protect
them during shipment to disposition locations. The SP shall follow all special packing
instructions. The SP shall provide packaging, crating and woodworking services based upon
the priority of request. The SP shall design, fabricate and repair crates, boxes and component
stands for shipping and storage, including, but not limited to: Designing boxes and platforms or
cradles to secure components during shipment or storage. The SP shall complete these tasks
IAW mission requirements and the technical manuals for the items to be shipped. The SP shall
perform packing, crating and preservation, including fabrication and repair of containers IAW

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Business Process Manual (BPM), Special Packing Instruction (SPI), Federal Logistics System
(FEDLOG) packing and crating specifications or as tasked. The SP shall store sensitive items
in an appropriately secured area for twenty-four (24) hours to support the mission. The SP shall
prepare outbound items, requiring packaging and crating, for shipment or storage IAW AR 710-
2, ASTM and DA PAM 710-2-2. The SP shall prepare the appropriate documentation and
perform the packaging, crating and necessary blocking/bracing using Performance-Oriented
Packaging System (POPS) criteria established in 49 CFR and TB 43-0116. The SP shall mark
hazardous items IAW 49 CFR. The SP shall prepare packing and bracing that allows goods to
arrive at their destination in the same condition as when they were packed. The SP shall
repack and/or re-crate pre-positioned stock and other supply items that were opened for
inspection and preservation. The SP shall complete these requirements based upon the priority
of the request. The SP shall load and unload items on the same day they are received and/or
issued. The SP shall properly block and brace military munitions IAW with SPI. The SP shall
provide and maintain a sufficient supply of packing, crating, and marking material to meet six (6)
months of estimated shipping requirements in inventory at all times. The SP shall maintain
packaging, crating and blocking/bracing materials in serviceable condition until the items are
ready for use.

C-5.02.1.2.1 Containers. The SP shall verify that the containers are suitable to meet their
intended purpose.       The SP shall determine compatibility and the proper method of
packaging/crating and provide the appropriate packaging, packing and crating to prepare the
items IAW AR 710-2, ASTM, and DA PAM 710-2-2. The SP shall ensure that a customer
completed DA 2407 Form for each item processed and action is completed. The SP shall
maintain a log of all items processed. The SP shall place the appropriate markings on
containers. The SP shall ensure that the customer has submitted a complete and accurate
DD1149 for each requested shipment. The SP shall complete all tasks based upon the priority
of the request or by the required shipment date, whichever occurs first.

C-5.02.1.2.2 Scrap Metal Recycling. The SP shall provide appropriate containers and a
storage location for recyclable scrap metal. The SP shall weigh containers at a calibrated scale
to determine and record net weight. The SP shall document total weights for the required Daily
Recycling Report (see Attachment J- C-1 05) to the DGR. The SP shall contact the DRMO
DGR to schedule the pickup and sale of scrap metal.

C-5.02.1.2.3 Property Issue to Customers. The SP shall process issues IAW AR 710-2, AR
725-50 and DA PAM 710-2-1. The SP shall notify the customer and schedule the issue of items
within 24 hours of receipt IAW AR 710-2. The SP shall establish and maintain a daily (one (1)
time per day) appointment schedule for issues to customers. The SP shall issue items within
one (1) hour of arrival of the customer for pickup. The SP shall record the make, model, and
serial number of the issue on the DA Form 3161 or DD Form 250 IAW AR 710-2. The SP shall
complete a DA Form 3161 or DD Form 250 and forward to the Property Book Office for
processing within three (3) workdays after issue IAW AR 710-2 and DA PAM 710-2-1. The SP
shall issue expendable, durable items on the DA Form 3161 IAW DA PAM 710-2-1 and AR 735-
5. The SP shall maintain a file to document issuance of property sufficient to sustain an audit
trail.

C-5.02.1.3     Turn-in Operation. The SP shall provide the following turn-in services:

C-5.02.1.3.1 Warehouse Redistribution.        The SP shall operate the Redistribution
Warehouse with the mission of receiving, sorting and temporarily storing all retrograde and
found-on-installation (FOI) material IAW AR 710-2 and AR 710-2-2. The SP shall schedule

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customer’s turn-in of equipment within three (3) workdays of initial request. The SP shall
receive, identify, classify and temporarily store all material upon receipt of requested equipment
for turn-in. The SP shall perform a visual inspection to verify the classification and identification
of the item IAW AR 710-2, upon receipt of customer’s turn-in of equipment. The SP shall
maintain reference and regulation material, to include government-furnished automated
databases, to research information pertaining to turned-in equipment and to verify proper
classification and identification. The SP shall notify the customer, upon receipt and initial
inspection of equipment to be turned in, when items turned-in are unserviceable because of
reason other than fair, wear or tear (FWT). The SP shall dispose of non-FWT-damaged items
only after approval from the DGR. The SP shall follow the specific criteria for disposition, IAW
AR 710-2, DA PAM 710-2-1 and DA PAM 710-2-2. The SP shall not accept turn-ins with
missing items or incorrect documentation. The SP shall be licensed in the use of material-
handling equipment (MHE) and shall properly use MHE. The SP shall use DRMO specified tri-
wall crating and packaging requirements.

C-5.02.1.3.1.1 Location Surveys. The SP shall perform complete location surveys on
property located in the Turn-in Warehouse, currently Building 1827, and Report of Discrepancy
(ROD) items, currently located in Building 1840 (Refer to subparagraph 5.02.1.1.3). Location
surveys are required annually (one (1) time per year), or as directed, which include validation of
all warehouse locations, stock numbers, units of issue, physical security and pilferage codes
and condition codes of materiel. The SP shall provide a listing to the DGR of all materiel found
that is not on the location survey listing. Corrective action shall be initiated within two (2) work
days and shall continue, until the required accuracy level is met.

C-5.02.1.3.1.2 Inventory. The SP shall inventory all materiel at least annually (one (1) time
per year); more frequent inventories shall be required for specific items IAW regulatory
requirements. The SP shall conduct inventories IAW AR 190-11, AR 710-2 and as directed by
the DGR. The annual inventory shall be a closed wall-to-wall inventory. This inventory shall not
take more than five (5) workdays to complete the count, without prior approval of the DGR. An
inventory of sensitive Controlled Cryptographic Items (CCI items) shall be completed quarterly
(four (4) times per year) by type, based on the outside marking on sealed containers. Monthly
Inventory is also required in the Security Cage in Bldg 1831 for sensitive items such as
weapons.

C-5.02.1.3.2 Process Turn-in Request. The SP shall not accept turn-ins with undetermined
condition codes or incomplete paperwork, incorrect paperwork, improper accountability,
improper signature or improperly prepared documentation. The turn-in paperwork shall be
complete IAW DA PAM 710-2-1 and DA PAM 710-2-2. The SP shall receive and process
customer turn-in materials and documents from the Supply Management Office within two (2)
workdays of receipt IAW AR 710-2. The SP shall verify that the classification paperwork
accompanying turn-in is properly prepared. The SP shall require a statement, concerning
environmental certification, for items such as Freon, polychlorinated biphenyl (PCB) and
asbestos, and a security certification, for computer hard-drive removal. The SP shall serve as
the inspection and classification POC for scrap metal loads for installation customers prior to
turn-in to the DRMO. The SP shall certify the material is scrap and appropriate fund codes are
annotated. The SP shall reject non-complying materials, upon receipt of material. The process
shall comply with DOD 4160.21-M, concerning the management and disposition of metal and
scrap IAW AR 40-61 and DA PAM 710-2-2.

C-5.02.1.3.3 Computer and Key Equipment. The SP shall process a Request for Issues or
Turn-in, DA Form 3161, with a statement from the unit or activity that equipment, used for

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processing and storage of classified information, has been degaussed and/or removed. The SP
shall destroy monitors from classified equipment. The SP shall process sensitive items within 4
hours of receipt, IAW AR 710-2. The SP shall schedule and receive sensitive items only during
normal hours of operation to ensure equipment accountability. The SP shall verify
Communications Security (COMSEC) equipment has had their internal batteries removed and a
COMSEC statement accompanies the items upon receipt.

C-5.02.1.3.4 Schedules. The SP shall schedule appointments for turn-in of materiel, supplies
and scrap, during normal working hours, at the request of customers. The SP shall schedule
turn-ins within 24 hours of request and schedule high-priority turn-in requests that require
expedited handling, within four (4) hours of request.

C-5.02.1.3.5 Delivery/Turn-in Operation. The SP shall transport materials and equipment to
DRMO located at Holloman Air Force Base. Holloman Air Force Base is approximately one (1)
hour northeast of the main cantonment. The SP shall receive, inspect, and verify accuracy of
the documentation, store and dispose of used excess supplies and materials IAW AR 710-2,
STAMIS manuals and other applicable regulations.

C-5.02.1.3.6 Reference Material. The SP shall maintain reference material, including
government-furnished automated databases, to research information pertaining to turned-in
equipment to ensure proper classification and identification.

C-5.02.1.3.7 Disposition. The SP shall notify the customer, within 24 hours of receipt, when
items turned-in that are unserviceable because of reasons other than fair wear and tear. The
SP shall dispose of non-FWT damaged items only after approval from the SP. The SP shall
follow the specific criteria for disposition IAW AR 710-2 and DA PAM 710-2-2 and shall dispose
of all other items within five (5) workdays of receipt of the disposition instructions.

C-5.02.2      Supply Management
The SP shall provide day-to-day operation of the Supply Standard Army Management
Information System (STAMIS). The SP shall operate the government-furnished information
system (IS) that supports the supply functions and provides documentation in support of the
supply and services functions. The SP shall perform queries, using the Army Materiel
Command Information Supply System (AMCISS), Integrated Logistics Analysis Program (ILAP)
and Defense Property Accountable System (DPAS), Standard Army Management Information
System (STAMIS), Retail Supply System (SARSS), Logistics Support Activity (LOGSA),
Logistics Integrated Data Base (LIDB), Army Electronic Product Support (AEPS), Central Issue
Facility Installation Sustainment Maintenance (CIF ISM), and SSN – LIN Automated
Management and Integrate System (SLAMIS), Property Book Unit Supply Enhanced (PBUSE)
system, and receive from the government all the required documentation and subsequent
changes and enhancements. The SP shall ensure maintenance of the stock record for stock
accounting and collection of demand data reporting to the DGR monthly. Reports are to be
provided NLT calendar 7 days from the end of the month. SP shall capture demand data during
supply support operations. The SP shall be capable of providing selective stockage (what to
stock, how much to stock, and where to stock) IAW directions received from DGR. The SP shall
perform supply and services functional systems analysis through the use of the government-
furnished STAMIS IS. The SP shall input and output data to the government-furnished property
(GFP) IS to perform analysis, generate reports, prepare documents and archive data. The SP
shall use these reports, documentation and archived data as management tools to improve
efficiency and perform more effectively. The SP shall provide reports to the DGR within thirty-
six (36) hours of request. The SP shall maintain communications interface with organizations

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and activities’ using the same systems that provide input or receive output from the government
IS. The SP shall interface with the Directorate of Resource Management (DRM), Defense
Finance and Accounting Service (DFAS), US Army Training and Doctrine Command
(TRADOC), and Installation Management Command-West (IMWE). The SP shall process
priorities 03-06 off line in AMCISS and within two (2) calendar days. The SP shall process all
other routine requisitions (09-15 priority) with in ten (10) working days. The SP shall respond to
customer requests for estimated shipping dates/status. The SP shall process standard
requisitions and submit automated supply documents to the National Inventory Control Point
(NICP), Defense Logistics Agency (DLA) and General Services Administration (GSA) on a daily
basis. The SP shall also process non-standard requisitions and local purchases that are not
available from the Federal Supply System. The SP shall also operate a Central Issue Facility
(CIF) annex.

C-5.02.2.1    Supply Types. The SP shall receive, store, preserve, inventory, issue and ship
materials, supplies and equipment. The SP shall receive, issue and temporarily store sensitive
items in a secure storage facility (Bldg 1831) using the Installation Service Interior Intrusion
Detection System (ISIIDS) when appropriate. The supply tasks shall be performed IAW AR 710-
2 and other publications listed in this document. The SP shall provide the following classes
supply to organizations and activities: Class II – Supplies and Equipment; Class III - Petroleum,
Oils and Lubricants (POL); Class IV - Construction Materials; Class VII - Major End Items and
Class IX - Repair Parts.

C-5.02.2.2     AMCISS Due-out/Due-in Customer Reconciliation. The SP shall perform
reconciliation and validation actions for due-out and due-in supplies and equipment; review
demand history files; and provide monthly and quarterly Customer Backorder Reconciliation
Report (see Attachment J- C-1 05) broken-down by units and customers, to the DGR within
seven (7) calendar days of the end of the report periods IAW AR 710-2, Chapter 2. The SP
shall run daily due-in/due-out reconciliation reports and correct the applicable rejects (see
Attachment J- C-1 05). The SP shall research and update the DGR within two (2) workdays of
receipt of returned reconciliation documents from customers. The SP shall notify the DGR
regarding customer delinquent reconciliations within five (5) calendar days. SP shall forward
the monthly reconciliation list to the customers for annotation (of received, canceled or partial
order received). Within 24 hours of receipt of the annotated reconciliation list, the SP shall take
the appropriate action to update AMCISS if the supporting documentation is attached. If no
supporting documentation is attached to the reconciliation list then the SP shall request within
24 hours of receipt of reconciliation list the required supporting documentation from the
customer.

C-5.02.2.3    Purchase Card Management System (PCMS). The SP shall route electronic
purchase requests to the appropriate approval authority and review part numbers for availability
from GSA sources, and if available, annotate PCMS Block 24 for GSA availability. The SP shall
route non-expendable items to property book office for processing. The SP shall submit a
monthly report to the DGR reconciling all purchases reviewed within 7 calendar days of the end
of each month.

C-5.02.2.4     Aquiline. The SP shall respond to Aquiline purchase requests, review for
completeness and catalog within 24 hours of request. The SP shall transfer the Aquiline
information into AMCISS, within four hours of completing catalog process to build a master
record, IAW AR 710-2, chapter 2-33 and AMCISS Manual, ADSM 18-LOA-KCN-ZZZ-UM. The
SP shall input the records to AMCISS to establish a due-in and due-out record and establish a
production control number (PCN) in AMCISS for funding information.

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C-5.02.2.5     Authorized Stockage List (ASL). The SP shall provide limited ASL support
IAW AR 710-2, chapter 3 to requiring units as directed by the DGR. The SP shall be
responsible for ASL to support customer units. The SP shall be part of the ASL Review Board
meeting to establish an ASL. The SP shall reorder, issue, and manage the stockage on the
customer’s list (see Attachment J- C-5.02 02). Each ASL shall have a reorder point for each
item stocked that will be recorded by the SP in the stock accounting records. The SP shall
maintain digital stockage demand history files to reflect the most recent 24 month period. Each
item on the Stockage list shall be assigned a Stockage List Code (SLC) which will be recorded
on the stock accounting record by the SP.

C-5.02.2.6      Central Issue Facility (CIF) Annex. The SP shall staff, manage, and operate
the DOL CIF annex and shall perform and provide the full range of property accountability
services and functions in support of DGR authorized organizations and activities assigned to
and supported by USAG-WS. The SP shall provide Organizational Clothing and Individual
Equipment (OCIE) in support of active army units and active or reserve units assigned or
attached to WSMR. OCIE support is defined as issue and direct exchange of authorized OCIE
items. The SP shall receive, store, inventory, reorder, and issue OCIE as directed by the DGR.
The SP shall conduct the required annual cyclic inventory IAW DA PAM 710-2-1 and submit
completed inventories to the DGR. OCIE issues will be limited to only those items necessary to
satisfy the mission and needs of the unit. Supported units and organizations will provide the CIF
with their requirements for OCIE and the number of personnel to be supported on an annual
basis. The CIF will use this information to develop tailored issues. Total stockage of an OCIE
item at a CIF will be based on average monthly demands. The SP shall review and recomputed
stockage semiannually and submit a report to the DGR. The SP shall recomputed the total
dollar value of the stockage allowance annually as of the last day of the first month of the fiscal
year, as required by AR 735–5, paragraph 14–28a(5) and submit to the DGR. The DGR will
determine basic stockage list. The SP shall requisition organizational clothing and individual
equipment (OCIE) stock through the automated supply system. The SP shall process lateral
and equipment transfers and turn-ins of all excess, unserviceable items within three (3)
workdays of receipt after approval by the CIF DGR in the current approved automated data
management system. The SP shall brief all incoming personnel on issue procedures prior to
the individual receiving OCIE. This briefing shall include serviceability standards and
accountability of equipment. The SP shall inform soldiers of what is required to clear CIF when
appointments are made. Information disseminated by the SP shall be in accordance with current
regulations and approved policy and procedures. The SP shall ensure that Soldiers are in
possession of a valid Military Identification Card (DD Form 2A) prior to any CIF activity.

C-5.02.2.6.1 OCIE Issues. The SP shall issue all required OCIE using DA Form 3645 IAW
AR 735-5 and CTA 50-900. The SP shall provide required Unit copies of the OCIE records to
the unit and not the individual soldier.

C-5.02.2.6.2 OCIE Returns. The SP shall not accept OCIE for turn-in that has not been
cleaned IAW TM 10-8400-201-23.

C-5.02.2.6.3 OCIE Damage Statements. The SP shall accept damaged OCIE only if the
OCIE is accompanied by a completed Statement of Damaged OCIE and the damage is
considered to be minor, (burns, tears over two (2) inches long or as defined by the DGR).

C-5.02.2.6.4 OCIE Turn-In Standards. The SP shall provide turn-in services according to the
following standards:

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       a. Field Pack and Frame: Packs will be removed from the frame and cleaned before
       turn-in. Pack frames will be cleaned, spot painted and turned-in with all straps attached.

       b. V.B. Boots: Boots will be scrubbed clean and free of any and all markings, including
       names. Boots identified as previously turned-in to DRMO will be returned to the soldier
       and the soldier will be charged for 1 (one) pair of V.B. BOOTS. CIF will not accept
       DRMO equipment.

       c. Kevlar Helmet: Helmets will have camouflage cover; sweatband and helmet band
       removed. The soldier will retain sweatbands and helmet bands. Individuals are not
       required to spot paint helmets due to health and environmental restrictions.

       d. Gloves: Work gloves, Arctic mittens, mitten shell and inserts (will be paired).

       e. Entrenching Tool: Clean and spot paint tool as necessary.

       f. OG (Olive Green) Shirt: Shirt will be clean and have all patches removed with the
       exception of U.S. Army and nametape backing.

       g. Extended Cold Weather Clothing System (ECWCS) Parka: Parkas will be cleaned
       and free of grease and dirt.

C-5.02.2.6.5 OCIE Direct Exchange. The SP shall ensure that prior to Direct Exchange (DX),
all items of OCIE equipment cleaned and repaired. This policy includes unserviceable items
being processed for turn-in to DRMO. Items damaged by causes other than FWT will not be
exchanged without properly completed adjustment documentation as prescribed in AR 735-5,
Para 12-1, Statement of Charges or Financial Liability Investigation of Property Loss (FLIPL).
The DGR is the final authority on determining what damages as a result of FWT. The SP shall
not exchange OCIE items damaged while being used for "other than its intended purpose"
without an adjustment document identified in paragraph C-5.02.2.6.3. An example of use for
"other than its intended purpose" would be cook whites or mechanic coveralls that are stained
by paint. The SP shall ensure that Service members in the grade of E-4 and below present an
inventory certificate to the CIF turn-in clerk with all OCIE.

C-5.02.2.6.6 Absentee Turn-Ins to CIF. The SP shall ensure that OCIE issued to individuals
who are absent without leave (AWOL) status or hospitalized, will be accounted for IAW AR 700-
84, Para 12-12 and DA Pam 710-2-1, Para 10-15. The SP shall document the turn-in of
absentee's OCIE using the term "Absentee Turn-in" and the date of the turn-in. The SP shall
also document if a Report of Survey is required to account for all or a portion of the absentee's
OCIE on the individual’s clothing record. The SP shall provide a copy of the clothing record and
all adjustment documents to the unit. The SP shall maintain copies of all records in their files as
prescribed in ARIMS.

C-5.02.2.6.7 Chapter Discharges and Emergency PCS. The SP shall sign and stamp the
individual’s clearing papers after all items are turned-in, adjustment documents completed and a
copy of the individual's orders received. No exceptions will be made to this procedure. The SP
shall maintain copies of all records in their files as prescribed in ARIMS.

C-5.02.2.6.8 Adjustment Documents. FLIPL (DD Form 200) and Statement of Charges (DD
Form 362) are the only adjustment documents that will be accepted by the SP. The SP shall

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reissue or, if items are not available, issue a turn-in credit to individuals responsible for lost,
damaged or destroyed OCIE and over stamp the copy of the Statement of Charges or FLIPL to
the DGR. Recovered property previously listed on a FLIPL and Statement's of Charges form
remain the property of the U. S. Government and must be turned-in to the CIF. The SP shall
follow the procedures established IAW AR 735-5, paragraph 14-16 to complete this action. SP
shall ensure that recovered property is picked-up on property book.

C-5.02.2.7      MILSTRIP Requisition Processing. The SP shall receive, edit and assign a
PCN to the MILSTRIP requisition in AMCISS. The SP shall annotate the requisition form with a
material category code, NICP code, expendability and acquisition advice code, and then date
and initial the form. If the form is coded non-expendable, the SP shall forward the completed
form to Property Book. The SP shall maintain all MILSTRIP requisitions IAW ARIMS to reflect
the most recent 36 month period. The SP shall shred all outdated files.

C-5.02.2.7.1 Controlled Substitution or Controlled Exchange & Cannibalization. The SP
shall receive approval from the DGR prior to initiating a cannibalization point. The SP shall
ensure prompt compliance with requirements as directed by the DGR on controlled exchange
and cannibalization in accordance with AR 750–1 and DA Pam 710-2-2 Chapter 18
Cannibalization Point (CP) Procedures.

C-5.02.2.7.1.1 Upon approval of the DGR, the SP shall transfer items into the CP using DD
Form 1348-1A or 1348-2 and ensure a copy of the DA 2408-9 accompanies the item.

C-5.02.2.7.1.1.1 When the DGR approves pre-disassembly of an end item, the SP shall debit
repair parts, components, and subassemblies removed on DA Form 444 IAW DA PAM 710-2-2
chapter 9.

C-5.02.2.7.1.1.2 The SP shall keep CP stock accounting records for items in stock IAW
DA PAM 710-2-2 chapter 3.

C-5.02.2.7.1.1.3 The SP shall keep a file folder for each end item. The file shall contain the
following documents:

       a. The DD Form 1348–1A or 1348–2 and DA Form 2408–9 that transferred the end
       item into the CP.

       b. A copy of DA Form 2765–1 or DD Form 1348–6 for each repair part, component, or
       assembly removed and issued from the end item.

       c. The DD Form 1348–1A or 1348–2 that transferred the cannibalized end item to the
       DRMO.

       d. A copy of the DA Form 3590 (Request for Disposition or Waiver) and DA Form 461–
       5, when required by the commander authorized to set up a CP.

C-5.02.2.7.1.2 The SP shall ensure material awaiting disposition instructions from an NICP is
not cannibalized with out prior approval of the DGR.

C-5.02.2.7.1.3   The SP shall not under any circumstances cannibalize COMSEC equipment or
CCI.


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C-5.02.2.7.1.4 The SP shall ensure that CP authorized customers provide a DA form 1687 or
DA Form 5977 signed by the DGR in order to receive parts.

C-5.02.2.7.1.5 The SP shall prepare a quarterly list of items available for cannibalization and
make it available to authorized customers.

C-5.02.2.7.1.6 The SP shall ensure request for NSN items are processed on DA Form 2765–
1, non-NSN items are requested on DD Form 1348–6, and they are prepared and processed
IAW DA PAM 710-2-2. If a request cannot be filled, take no actions on the customer’s request
and return all copies of the request to the customer.

C-5.02.2.7.1.7    The SP shall coordinate shipment of cannibalized items to DRMO as follows:

       a. The SP shall transfer items in the CP that are no longer required to DRMO on DD
       Form 1348–1A or 1348–2.

       b. Equipment still identifiable as an end item shall be turned in as an end item. The SP
       shall prepare the necessary inventory adjustment transaction to change condition code,
       as required and enter the appropriate demilitarization code on the DD Form 1348–1A or
       1348–2.

       c. If an item has lost its identity through cannibalization, it shall be turned in as scrap.
       The SP shall annotate DD Form 1348–1A or 1348–2 with the following statement,
       ―Scrap, end item has lost its identity through authorized disassembly.‖ The SP shall
       prepare the necessary inventory adjustment transaction to change condition code, as
       required and enter the appropriate demilitarization code on the DD Form 1348–1A or
       1348–2.

       d. The SP shall establish and maintain a file folder and records for each item
       transferred to the DRMO.

C-5.02.2.7.2 The SP shall perform controlled exchange IAW AR 750-1 (4-9). The SP must
receive approval from the DGR prior to initiating a controlled exchange.

C-5.02.2.7.3 The SP shall withdraw from Defense Reutilization and Marketing Office (DRMO)
only when approved by the DGR. The SP shall process the request to DRMO IAW AR 710-2
and submit an equipment withdrawal authorization letter to DRMO.

C-5.02.2.8    Turn-ins.     The SP shall check the appropriate turn-in document for
completeness, catalog the item in AMCISS, annotate with PCN and NICP codes, and send to
the Turn-In Warehouse.

C-5.02.2.9       Installation Loans and Leases. The SP shall provide the following services:

       a. Receive requests from the customer for government property loans and ensure
       documentation accuracy.

       b. Input loan information into the Army Electronic Product Support (AEPS) website.

       c. Obtain DGR signature authorization and send loan request documentation to
       TACOM.

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      d. Upon TACOM approval and material receipt, prepare, and submit a DA Form 3161 to
      Property Book.

      e. Review loan records when material is within 45 days of Loan expiration and notify
      customer that the term of the loan will expire to determine if they require an extension.

      f.   Request extensions from TACOM as required.

      g. Maintain loan/lease on file until equipment is returned.

      h. Prepare a monthly loan status report (see Attachment J- C-1 05) and submit to the
      DGR within 7 calendar days of the end of each month.

      i.   Upon return of equipment, ensure the loan is properly closed out.

      j.   Provide DGR status of the loans as part of Weekly Activity Report.

C-5.02.2.10   Coordination of DOD Activity Address Code (DODAAC). The SP shall:

      a. Receive requests for DODAACs and coordinates with the Logistics Support Activity
      (LOGSA) establishment of DODAAC.

      b. Upon receipt of newly established DODAAC from LOGSA inputs DODAAC into the
      Logistics Information Warehouse (LIW) on the web.

      c. SP shall provide to DGR changes to DODAACs (additions/deletions) within 7 days of
      action.

      d. Make approved changes to existing DODAACs.

      e. Annually reconcile (see Attachment J- C-1 05) existing DODAACs with LIW, confirm
      accuracy with customers, compile, and submit report to the DGR.

C-5.02.2.11   Turn-In Warehouse. The SP shall perform the following services:

      a. POC for DRMO for shipments and in-place turn-ins.

      b. Receive, review, and input turn-in transactions into AMCISS.

      c. Prepare and process turn-in documents in ETIDS.

      d. Prepare shipping documents for the shipment of material.

      e. Monitor the recovery of precious metals.

      f. Accept precious metals for the DGR, storing them in a vault, until disposition is
      received to ship them to DRMO, and verify that the DD 1348-1A-1 has a fund site.

      g. Perform a serialization inventory of weapons to be turned-in and store in the security
      cage Bldg 1831 until disposition is received from BL4 (Redstone Arsenal, Alabama).

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      h. Report excess arms to BL4 and arrange for crating and coordinate with the DGR.

      i.   Request government property from DRMO as directed by the DGR.

      j. Schedule property transfers to DRMO, at Holloman Air Force Base (HAFB) for
      shipment to Colorado Springs, Colorado.

      k. Schedule property transfers to depots.

      l. Close-out shipping documents in AMCISS once items are shipped and a signed DD
      1348-1A-1 is received from DRMO.

      m. Close-out the receipt control number (RCN) in AMCISS.

      n. Reconcile the reject listing for turn-ins and dispositions from AMCISS daily.

      o. Perform location surveys (at least semi-annually) and make any location changes to
      the automated files.

      p. Research and make any physical corrections of misplaced equipment found during
      the location survey.

      q. Schedule and submit an inventory date into AMCISS. Assure all actions preceding
      the inventory are accomplished (i.e. contacting warehousemen, clear listings such as
      RCNs, and close shipping documents).

      r. Conduct annual inventories when directed by the DGR with a disinterested party
      appointed by the DGR.

      s. Input inventory transactions to AMCISS - Wholesale and verify with the Item
      Manager at the depot level that material is still at the warehouse, Installation Support
      Activity (ISA) when applicable.

      t.   Perform recounts and complete Inventory Evaluation Report Listing.

      u. Research annual inventory discrepancies and make proper adjustments.

      v. Conclude inventory and submit report to the DGR within three days.

      w. Turn-in of Computers For Learning (CFL):

           1. Prepare a DD 1348-1A-1 for IT equipment, identifying it as CFL, and fax it to
           DRMO.

           2. Receive signed DD 1348-1A-1 from DRMO, drop the IT equipment from
           AMCISS, and forward a copy of the DD 1348-1A-1 with a DA Form 3161 to Property
           Book.

      x. Turn-in of sensitive items:


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           1. Verify that sensitive items requiring demilitarization that have a Management
           Control Number (MCN) instead of a good NSN are accompanied by a letter stating
           why the equipment does not have a good NSN.

           2. Verify Controlled Cryptographic Items (CCI) are processed to the proper Item
           Manager, and are stored in the security cage Bldg 1831 until shipped.

           3. The SP shall process COMSEC equipment IAW AR 380-40, Policy for
           Safeguarding and Controlling Communications Security (COMSEC) Material, and
           Technical Bulletin (TB) 380-41, Procedures for Safeguarding, Accounting, and
           Supply Control of COMSEC Material. The SP shall ensure that DA Form 3161
           includes a statement from the unit or activity that it was used for processing and
           storing classified information, that it has been degaussed, and that classified
           information has been removed. The SP shall process requests within four hours of
           receipt. The SP shall verify the removal of key and internal batteries and that the
           COMSEC statement is accompanying the item.

       y. Prepare a DD 1348-1 for scrap metal weekly (one (1) time per week).

C-5.02.2.12    Files Maintenance. The SP shall provide the following services:

       a. Maintain supply section files (sequentially, by priority, FY date, etc.) IAW ARIMS.

       b. Assist when a document is requested for research purposes.

       c. Sort the daily, monthly, quarterly and annual ADP output reports and distribute.

       d. Mail the monthly status listings to customers.

       e. Update AMCISS with Hand Receipt Holder information and assign or change the
       delivery points.

C-5.02.3 Property Book Operation
The SP shall staff the DOL Installation Property Book Office and shall perform and provide the
full range of property accountability services and functions, in support of authorized
organizations and activities, assigned to and supported by the USAG-WS. The following
property books actions are not inclusive of every action required by the SP to accomplish this
function.

C-5.02.3.1     Property Book Management. The SP shall maintain automated property books
for the USAG-WS Garrison, White Sands Test Center (WSTC), Center for Countermeasures
(CCM), and the 2nd Engineer Battalion (due to arrive in the 3rd quarter of FY08) and shall
perform all property book functions IAW AR 710-2 and AR 735-5. For full accountability, the SP
shall process and post all nonexpendable and durable property transactions in PBUSE. The SP
shall perform property book functions to include issues, turn-ins, reversals, adjustments, lateral
and equipment transfers, initiate and monitor property reconciliation and process new property
and FLIPL. The SP shall maintain active and inactive files IAW AR 25-400-2 (ARIMS). The SP
shall provide customer service and assistance to individuals and units and provide briefings to
all incoming and out-going Primary Hand-receipt Holders (PHRH), concerning issues and turn-in
procedures, serviceability standards and accountability of property IAW AR 735-5. The SP shall
provide historical workload, process adjustment reports and post statements of charges, IAW

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AR 710-2 and DA PAM 710-2-1. The SP shall issue property book items from the warehouse.
The SP shall process DD Forms 200, FLIPL, and maintain a suspense copy on file and forward
the original to the FLIPL Monitor for further processing. The SP shall process lateral and
equipment transfers and turn-ins of all excess, unserviceable items within three (3) workdays of
receipt after approval by the DGR. The SP shall provide the DGR property management reports
such as, delinquent hand receipts, and FLIPL management report as part of the Weekly Activity
Report.

C-5.02.3.2     Property Book Compliance. The SP shall comply with the following property
book regulations: AR 710-1, Centralized Inventory Management of the Army Supply System;
AR 710-2 Supply Policy Below the National Level; AR 725-50, Requisitioning, Receipt and
Issues System; AR 735-5, Policies and Procedures for Accountability; AR 740-3, Storage and
Supply Activity Operations; DA PAM 710-2-1, Using Unit Supply System (Manual Procedures);
DA Pam 710-2-2, Supply Support Activity System (Manual Procedures) and Supply and
Technical Bulletins.

C-5.02.3.3      Hand Receipt. The SP shall maintain a hand-receipt file for each hand-receipt
holder and GFE for accountability IAW AR 710-2, AR 25-400-2, AR 735-5, AR 735-11-2, DA
PAM 710-2-1 and DA PAM 710-2-2. The SP shall maintain an up-to-date hand receipt holder
listing and submit electronically to the DGR upon request. The SP shall establish and maintain
hand-receipts for installation non-expendable and accountable durable property with pertinent
documents and hand-receipt annexes. The SP shall provide customer assistance to hand-
receipt holders or delegated representatives, as designated on DA Form 1687 Delegation of
Authority, to answer questions and resolve discrepancies. The SP shall brief new hand-receipt
holders on their responsibilities and on property accountability procedures. The SP shall
provide periodic hand-receipt holder and sub-hand-receipt holder refresher training when
requested by the DGR. The SP shall establish and process new hand-receipts IAW DA PAM
710-2, and within five (5) calendar days of the recognized requirement. The SP shall identify
hand-receipt holders scheduled to depart the installation. The SP shall monitor e-mails received
from the Human Resources Office (HRO), listing all departures from USAG-WS and forward
pertinent information to DGR for further action.

C-5.02.3.3.1 Hand Receipt Inventory. The SP shall initiate, track and monitor special and
annual inventories, IAW AR 710-2 and DA PAM 710-2-1. The SP shall direct hand-receipt
holders to conduct special inventories as directed by AR 710-2 and the DGR. The SP shall
adjust hand receipts to reflect current balances, before performing an inventory, IAW AR 710-2.
The SP shall generate and issue inventory printouts to current hand receipt holders. The SP
shall conduct quarterly physical hand receipt inventories IAW AR 710-2 and reconcile the
property book accordingly. The SP shall send out cyclic quarterly inventory requirements to
hand receipt holders thirty-five (35) calendar days, before the quarterly inventory suspense due
date. The SP shall verify that appropriate adjustment documents are completed and copies of
the completed documents are submitted to the DGR for review. The SP shall document and
reconcile changes within seven (7) calendar days when the customer returns the updated and
signed hand-receipt. The only exception is when changes involve sensitive items. The SP shall
ensure that sensitive items are documented, reconciled and posted within one (1) calendar day.
The SP shall provide copies of hand-receipt inventory reports to hand-receipt holders quarterly
for 25% physical inventories. The SP shall advise and assist gaining and losing primary hand-
receipt holders on the change of hand-receipt holder inventories. Any discrepancies shall be
reported at once to the DGR. The SP shall schedule and complete the turn-in of excess and
unserviceable equipment, process lateral and equipment transfers and post the transactions in


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the authorized automated system. The SP shall notify the DGR of any delinquent hand receipt
inventories with in five (5) calendar days of the hand receipt coming due.

C-5.02.3.4    End Item and Component Increases. The SP shall provide a document
number to the DGR upon request of equipment. The SP shall add the equipment to the
property book once the completed documentation is received from the DGR and signed by the
HRH or designated representative.

C-5.02.3.4.1 The SP shall research items FOI for possible addition to the property book to
ensure the FOI items are not already on the property book. If the item is mobile or power
support equipment the SP shall forward the accountable document to Equipment Management
for further research before adding to the property book.

C-5.02.3.4.2 Transfer-In. The SP shall assign a document number when items are
transferred between property books and ensure the appropriate signatures are on the DA Form
3161, Request For Issue or Turn-In.

C-5.02.3.4.3 Reversal. The SP shall process reversals upon incorrect or improper input of
incoming items. Also, the SP shall do reversals for equipment dropped from the property book
through a FLIPL and later found.

C-5.02.3.5    End Item and Component Item Decreases. The SP shall provide a document
number when the documentation of excess and unserviceable equipment is received and
forward the documentation to the DGR. The SP shall drop the equipment from the property
book once the completed documentation is returned from the DGR.

C-5.02.3.5.1 The SP shall research FOIs for turn-in to ensure items are not on the property
book. If the item is mobile or power support equipment the SP shall forward to Equipment
Management for further research.

C-5.02.3.5.2 Financial/Adjustment Documents.          The SP shall process the following
financial/adjustment documents:

C-5.02.3.5.2.1 Statement of Charges. The SP shall obtain the DGR’s approval and post
statement of charges IAW AR 710-2 and DA PAM 710-2-1 prior to the customer departing the
Installation. The SP shall generate an expendable document number from the authorized
automated system for the DD Form 362, Statement of Charges, when payment is due for
property loss or damage. Maintain a copy of the suspense copy of the DD Form 362. The
suspense copy of the DD Form 362 shall then be destroyed, upon receipt of the approved DD
Form 362 from the Finance Office.

C-5.02.3.5.2.2 Financial Liability Investigation of Property Loss (FLIPL). The SP shall
obtain the DGR’s approval to generate a document number from PBUSE for the DD Form 200,
FLIPL and forward the originals to the FLIPL Monitor for processing. Maintain a copy of the DD
Form 200 and do an end item decrease when DGR signs.

C-5.02.3.5.3 Transfer-Out. The SP shall assign a document number when items are
transferred between property books and ensure the appropriate signatures are on the DA Form
3161, Request For Issue or Turn-In.



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C-5.02.3.5.4 Reversal. The SP shall process reversals upon incorrect or improper input of
out going items.

C-5.02.3.6    Unique Item Tracking (UIT) Error Report. Research and correct errors as
necessary within three (3) calendar days providing monthly reports to the DGR within 7 calendar
days of the end of each month.

C-5.02.3.7      Document Register. The SP shall manage and maintain document registers for
USAG-WS activities’ and its customers’ property books, which include seven (7) for
expendable/durable property and seven (7) for non-expendable property, for a total of 14
registers as directed by the DGR. The SP shall establish document numbers in registers for all
property transactions except for equipment transfers within a property book. Document
numbers are issued for equipment transfers between property books and for administrative
updates to the PB. The SP shall close document numbers, when a receipt or turn-in document
is received from the DGR.

C-5.02.3.7.1 Document Register Cancellation. The SP shall cancel a document number
only when that number has been assigned to an expendable/durable item, when a request for
supplies/equipment has been cancelled, or the item will become installed property.

C-5.02.3.7.2 Document Register Change. The SP shall change the document register only
when there is a discrepancy in quantity, nomenclature, stock number, or hand receipt number.

C-5.02.3.7.3 Reopen Document Register. The SP shall reopen the document register when
there is a change action after the document number has been closed.

C-5.02.3.8     Cataloging. The SP shall research and catalogue items that are not found in the
authorized automated property book system. Items shall be researched to ensure a valid stock
number is not available in the FEDLOG or Army Master Data File (AMDF). The SP shall
request thru SLAMIS a line item number (LIN) and a stock number using PBUSE.           The SP
shall update to the catalog data through file downloads received from the Catalog data Activity,
US Army Logistics Support Activity (LOGSA). SP shall identify each item of supply with a
standard number (National Stock Number-NSN), Federal Part Number (FPN), Management
Control Number (MCN), or DOD Ammunition Code (DODAC). SP shall report incorrect Army
Master Data File (AMDF) supply management data to the DGR. SP shall provide cataloging
assistance to customer units and maintain a reference library of supply publications.

C-5.02.3.9      Authorizations. The SP shall ensure that sufficient authorizations exist to
process requested transactions utilizing PBUSE, the current approved property ADP system. If
sufficient authorizations do not exist the SP shall request additional authorizations from DGR.

C-5.02.3.10 Temporary Loan Program. The SP shall account for temporary loans as
directed by the DGR and higher headquarters, IAW AR 700-131 and AR 190-11 in the
authorized automated system. If the temporary loan equipment is on hand over ninety (90)
calendar days, the SP shall enter the line item number (LIN), stock number, quantity and serial
numbers in authorized automated system within two (2) calendar days from receipt.

C-5.02.3.11 Weapons Inventory. The SP shall provide monthly (one (1) time per month)
weapons sensitive item listings to hand receipt holders (HRH) for serial number verification, and
ensure that monthly (one (1) time per month) weapon inventories are completed by the user.
The SP shall notify the DGR immediately if the inventory is not remitted on time.

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C-5.02.3.12 Ammunition. SP shall assign an expendable document number to the DA form
581, Request for Issue and Turn-in of Ammunition for training requirements. Upon receipt of the
turn-in document, the SP shall close-out the document number.

C-5.02.3.13 Controlled Cryptographic Items (CCI). The SP shall provide quarterly (four (4)
times per year) CCI listings to HRHs for serial number verification and post CCI inventory
adjustments to the property book within four hours of receipt. The SP shall notify the DGR
immediately if the inventory is not turned-in on time.

C-5.02.3.14 Administration Adjustment Report (AAR). The SP shall notify the DGR within
four hours, when an error has been discovered that affects the accountable record. The SP
shall prepare (IAW AR 710-2 para 2-5o) and forward to the DGR an Administrative Adjustment
Report (AAR), DA Form 4949 to support any adjustments within three calendar days after
receipt of the completion of inventory, IAW AR 710-2.

C-5.02.3.14.1 SP shall fill-out an AAR for:

       a. Component decrease when an item is no longer part of an end item.

       b. End item decrease when changing an end item from non-expendable to expendable.

       c. End item increase when an item is converted from a component to an end item.

       d. Stock Number change

       e. Serial Number or Bar Code change

       f.   Nomenclature change

C-5.02.3.15 Lateral and Equipment Transfers. The SP shall forward transfer requests to
the DGR or designated representative for approval. The SP shall process lateral transfers, as
directed, or by the DGR or designated representative(s) on DA Form 3161 IAW AR 710-2 and
DA PAM 710-2-1. The SP shall contact the losing and gaining activities of the pending transfer
within three (3) calendar days of receipt of the lateral transfer directive. The SP shall inform the
DGR within one (1) calendar day of failed suspense or noted problems that can cause failure.
The SP shall verify through the Notice of Delegation of Authority, DA Form 1687, that authorized
personnel has signed the lateral transfer requests. The SP shall process the lateral transfers
within three (3) calendar days after receipt.

C-5.02.3.16 Local Purchases. The SP shall review local purchase requests for non-
expendable material, submitted through the Aquiline and PCMS according to government
established guidelines, and request the DGR assign a document number if material is non-
expendable. Local purchases shall be processed within one (1) calendar day of receipt. SP
shall ensure that Aquiline and PCMS transactions have a Hand Receipt Holder (HRH) number.

C-5.02.3.17 Record Keeping. The SP shall maintain accountable records for six (6) years
IAW ARIMS and AR 710-2, and maintain active and inactive document register files IAW AR
710-2.



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C-5.02.3.18 Additional Property Book Transactions. The SP shall perform the additional
following property book actions;

       a. Excess Assets

       b. Component and End Item Price Adjustments

       c. Component and End Item Price Selected Changes

       d. Depreciation Changes due to property loss

       e. Hand Receipt Holder Selected Changes

       f.    Hand Receipt Holder Transfers

       g. Lateral Transfer/UIC Merge

       h. Major Sub-Hand Receipt Holder Add/Change/Delete

       i.    Annual Depreciation

C-5.02.4      Class III Support (POL) Operation)
The SP shall provide supervisory, managerial, staff, administrative and clerical support for the
POL function, which includes: Receipt, transfer, distribution and reclamation and quality control,
inventory, and stock control of Class III products. The SP shall provide all necessary operational
training at their expense. The SP shall provide scheduled and unscheduled mission support.
The SP shall provide bulk fuel issue and transfer services. The SP shall bond and ground all
vehicles and equipment before starting to receive or issue fuel. The SP shall operate and
maintain automated, self-serve, motor vehicle fuel dispensing facilities at WSMR (12
dispensers, two (2) pumps), HELSTF (two (2) pumps), Rhodes Canyon (two (2) pumps), and
Stallion Range Center (three (3) pumps). See Attachment J- C-5.02 03 Automated Local
Ledger for historical one (1) year POL delivery times.

C-5.02.4.1      POL Administrative Function. The SP shall:

       a. Receive and log POL service requests via email, fax, telephonic or walk-in requests.
       Annotate request on POL Mileage Report (local form), which the SP shall transfer into
       an automated local ledger required by the DPW Environmental Division (see Attachment
       J- C-5.02 03).

       b. Distribute POL mileage reports to drivers to initiate deliveries.

       c. Verify that customer information is current and accurate.

       d. Provide daily DESC and DEIS report data to the DGR.

       e. Initiate DESC trouble call/work-orders and submit to the DGR.

       f. Attend required operational training (One-time 40 hr. HAZWOPER with eight (8) hr.
       annual refresher, Annual eight (8) hour HAZCOM training, Defense Driver Training (8
       hrs. every four (4) years), One-time 40 hr. Fuel Automated System (FAS) Training,

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      Annual Aircraft Refueling training eight (8) hrs., Required class of Commercial Driver’s
      License (CDL) with appropriate endorsements, IT Software training as needed.

      g. Assists DPW Environmental Division personnel in locating POL storage tanks that
      will be removed.

      h. Participate in Ad Hoc committees as required by the DGR.

      i.     All documents will be maintained IAW ARIMS.

C-5.02.4.2      POL Receipt and Transfer Function. The SP shall:

      a. Receive and stow 5,000 – 25,000 gallons of bulk DS2, DS1, JP-8, and MOGAS per
      shipment from DESC supplier tank-truck through fuel receipt/transfer filtration system at
      USAG-WS tank facility.

      b. SP shall request, receive and document (local form STEWS-DOL Form 117-R) JP-8
      from Holloman AFB POL section via tanker truck and store at WSMR POL point awaiting
      need.

      c. Perform storage-container fuel change out when new fuels are received that cannot
      be mixed with previous blends.

      d. Dispense POL into and stage 1,200 – 6,000 gallon tank-trailer/truck for delivery.

      e. Transport POL via tanker truck and transfer material to customer tanks, equipment,
      targets, and aircraft at White Sands Missile Range, Rhodes Canyon, Stallion, Condron
      Army Air Field, Holloman AFB, Ft. Bliss, Cloudcroft, Extended Area (LC94), Kirtland
      AFB, Ft. Wingate, Marfa TX, High Energy Laser Systems Test Facility (HELSTF) and
      numerous other customer requested locations. See Attachment J- C-5.02 03 for the
      delivery times required for the 1,546 historical (annual) bulk POL deliveries.

      f. Travel to, reclaim, transport, and dispose of unused POL material collected from
      various on and off-site equipment as directed by the DGR.

      g. Operate automated, self-serve, motor vehicle fuel dispensing facilities.

      h. Conduct daily (one (1) time per day) operability checks prior to operating POL
      equipment and document on local STEs Form 16-R.

      i.     Complete trip ticket as required.

      j.     Receive and stow small-quantity POL as requested by the customer.

      k. Pickup and issue small-quantity POL as requested by the customer.

      l. Deliver, set-up, maintain, and pick-up 600 gallon trailer mounted fuel pods and
      portable spill containment system.

C-5.02.4.3      POL Quality Control Function. The SP shall:


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      a. Inspect, document, and report site spillage containment berm/pan, storm water
      drainage, and fire protection system integrity on a daily (one (1) time per day) basis.
      Inspection sheets will be maintained on file.

      b. Mitigate site spillage in containment berm/pans, storm water drainage, and fire
      protection systems.

      c. Perform scheduled maintenance, calibration, repair and replacement of equipment
      and property as required.

      d. Maintain specified small parts bench stock for unscheduled and emergency repair of
      POL equipment.

      e. Obtain and submit fuel samples (using DA form 1804 (Petroleum Sample)): JP-8 fuel
      is sampled monthly, random fuel sampling (based on the DESC contract), customer
      requested sampling (as requested by the customer), and new POL contract sampling
      (based on the DESC contract). The SP shall post lab results on local form Fuel Sample
      Log, IAW AR 710-2. The SP shall maintain sampling and analysis documentation for
      inspection upon request.

      f. Rotate and/or test all aviation re-fueling JP-8 equipment daily (one (1) time per day)
      IAW AR-710-2 and provide documentation (local form STEWS DOL Form 11) for
      inspection upon request.

C-5.02.4.4   POL Inventory Control and Accounting Function. The SP shall:

      a. Setup and renew customer accounts for fuel service as directed by the DGR.

      b. Measure bulk, trailer-tank, and truck fuel quantity using meter and compensator on a
      daily basis and provide documentation for inspection upon request.

      c. Provide cost estimate for projects and submit to the DGR.

      d. Download, analyze and report on-site Fuel Master Site Unit sites on a daily basis,
      (see Attachment J- C-1 05).

      e. Issue and maintain a vehicle and employee record of all fuel keys issued (PROKEE).

      f. Inspect PROKEE usage report on a daily basis to verify that no unauthorized keys
      have been used to procure fuel. Notify DGR of any unauthorized usage.

      g. Encode key and verify customer data required for PROKEE account.

      h. Reconcile fuel inventory on-hand against the beginning quantity, quantity issued and
      ending quantity measured by the automated tracking system. Provide daily (one (1) time
      per day) fuel reports on: Daily Petroleum Record (STE form 61-1R see Attachment J-
      C-5.02 04), Daily Fuel Sheet (DA form 3643), Daily Fuel Sheet Abstract (DA form 3644)
      and DA form 2765-1 for WSMR, Stallion Range Center, Rhodes Canyon, and Army Air
      at Holloman AFB.



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       i. Verify Mileage Reports with the Daily Production Reports (local form) and Tanker
       Report (local form).

C-5.02.4.5      Receiving and Issuing POL. The SP shall receive and store gasoline, diesel
fuel, aviation fuels, bulk petroleum, containerized POL products and other special order POL
products. The SP shall issue POL products to individual vehicles, equipment and tank trucks
from service stations and bulk petroleum locations. By the end of each duty day, all POL
products must be received, issued, inspected and inventoried.

C-5.02.4.6      Bulk Petroleum Products. The SP shall operate fuel distribution supply points
as listed in C.3.1, and as described in AR 710-2, DA PAM 710-1-1, FM 10-67-1, and Defense
Supply Center Contract Bulletin (DFSCCB). The SP shall accompany all bulk fuel deliveries at
USAG-WS to assure that proper and safe delivery procedures are being followed. The SP shall
conduct API gravity tests on all fuel received. The SP shall perform all necessary tests,
inspections, computations and preparation of government forms to process volume conversions
of POL receipts IAW DA PAM 7120-2-2 (e.g., DA Form 3857, Commercial Deliveries of Bulk
Petroleum Products Checklist). The SP shall verify carrier’s delivery document for accuracy and
completeness. The SP shall submit all documentation to the DGR for approval prior to input into
the PORTS and FAS systems.

C-5.02.4.7      Bulk Petroleum Issue. The SP shall issue bulk aviation fuels, gasoline, diesel,
and all other required petroleum products. All government-furnished POL issues will be
recorded on a DA Form 3643, (Daily Fuel Sheet) and abstracted daily (one (1) time per day) on
DA Form 3644 (Monthly Abstract of Issues of Petroleum Products and Operating Supplies).
Temperature will be corrected for bulk issues as required. If the Automated Fleet Fuel System
(AFFS) fails, the SP shall manually operate stations at WSMR (12 dispensers, two (2) pumps),
HELSTF (two (2) pumps), Rhodes Canyon (two (2) pumps), and Stallion Range Center (three
(3) pumps) and shall issue gas, and diesel to vehicles and equipment. The SP shall record the
manual issues on the DA Form 3643 and submit to the DGR.

C-5.02.4.8     Bulk Petroleum Transfer. The SP shall make bulk transfers of gasoline and
diesel to tank trucks and shall record the quantity dispensed on a standard meter ticket along
with information necessary for volume temperature adjustment IAW AR 710-2. The SP shall
maintain documentation and provide for inspection upon request.

C-5.02.4.9   Utilization of Fuel Tankers. The SP shall provide fuel distribution employee(s)
who shall become familiar with and responsible for implementation of procedures required by
AR 710-2 and FM 10-67-1 in the proper utilization of the fuel tanker for all fuels dispensed. The
SP shall remove all existing fuel from tankers before turn-in for scheduled maintenance of
vehicle.

C-5.02.4.10 Total Consumption and Amount-on-Hand. On a daily (one (1) time per day)
basis, the SP shall inventory all fuel at locations see Attachment J- C-5.02 05 and provide data
to the DGR on the day of inventory. The SP shall provide total consumption data and amount-
on-hand of all POL products for USAG-WS to the DGR on a monthly (one (1) time per month)
basis on the day after the last business day of each month or as directed by the DGR (DD3853-
1 Innage Gauge Report). The SP shall provide fuel inventories upon request of the DGR should
new data be required.




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C-5.02.4.11 Maintenance of Fuel System Infrastructure. The SP shall install, operate, and
perform maintenance on fuel storage tanks, distribution systems, and automated or manual fuel
dispensing equipment and metering devices.

C-5.02.4.11.1 Fuels System Maintenance. The SP shall:

       a. Perform liquid fuels system maintenance to include preventive maintenance,
       troubleshooting, repair, and modification of systems installed at a number of local and
       remote island units.

       b. Perform repairs and maintenance on both pumping and automated metering
       systems.

       c. Lubricate valves, pumps, replace gaskets/seals, correct pump misalignments, clean
       strainers/filters, service water separators and check automated metering equipment.

       d. Troubleshoot island units and replace electronic parts such as circuit boards,
       electrical relays, etc.

       e. Prepares parts order requests and maintains bench stock of emergency parts and
       components.

       f.   Respond to trouble calls from customers regarding functionality of fueling equipment.

       g. Assist manufacturer's representative in troubleshooting and repairing systems.

C-5.02.4.11.2 Quality Assurance and Inspection. The SP shall:

       a. Perform quality assurance and inspection functions.

       b. Perform monthly inspections of all distribution facilities both locally and at remote
       sites.

       c. Inspect fuel receiving, storage and distribution facilities and delivery trucks with
       dispensing equipment, metering devices and holding tanks.

       d. Check daily records on operational equipment and verify for accuracy and
       completeness.

       e. Ensure that drivers are following proper safety procedures and maintenance checks
       on vehicles.

       f. Check storage tanks for corrosion, contamination, leakage, sludge, and proper
       metering operation and notify DGR of any problems.

       g. Inspect pressurized systems, tests piping, valves, and pump shafts for leakage and
       conduct follow-up inspections of repairs performed.

       h. Maintain required records of inspections and repairs IAW ARIMS and provide to
       DGR upon request.


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       i. Make written deficiency reports on any defective systems or equipment and submit
       to DGR.

C-5.02.4.11.3 Fuel Management. The SP shall:

       a. Operate the Fuel Master Fuel Management System.

       b. Manage fuel computer system to include updating software and repair.

       c. Download and retrieve data from all fuel distribution sites and provide to the DGR.

       d. Keeps backup files on all fuel transactions.

       e. Assist DGR with fuel receipts, transactions and generates reports to reconcile
       reported data.

       f.   Create ad hoc reports as required by the DGR.

C-5.02.4.11.4    The SP shall:

       a. Escort vendor tasked with cleaning interior surfaces of bulk storage tanks as required
       by DGR. This duty requires the SP to follow confined space protocol. Ventilate tanks
       and provide assistance to vendor when disposing of sludge in tank bottoms.

       b. Escort and provide assistance to vendor when testing seams and areas suspected of
       leakage.

       c. Remove corrosion and repaint surfaces.

       d. Overhaul vacuum and pressure vents, floating roof seals, hangars, and roof sumps.

       e. Inspect gauging equipment for proper calibration and repair as necessary.

       f.   Inspect and maintain the water fuel separators.

C-5.02.4.12 Quality Assurance Evaluation (QAE) Functions. The SP shall provide QAE
functions for the G & M Services contract at Holloman Air Force Base. The SP shall provide a
complete monthly report to the DGR. These functions shall include but not be limited to the
following:

       a. Inspection of maintenance records, work order open and completion dates,
       outstanding work orders, and POL records.

       b. Physically inspect the shop area for safety issues, environmental issues, and POL
       compliance with AR 710-2 regarding fuel deliveries and maintenance completions.

       c. Collects GSA mileage records and submits to DGR.

       d. Reviews vendor delivery tickets for completeness and accuracy.

       e. Verifies that fuel quantities are correct.

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       f. Monitors and reconciles fuel received on Paperless Ordering and Receipt transaction
       Screen (PORTS).

C-5.02.4.13 Stallion Range Camp POL Satellite Location. Stallion Range Camp POL
facility is at the northern end of the Range and approximately 2.5 hours driving time from the
main cantonment. Normally customers must give the POL office 24-hour notice regarding fuel
requirements. Air Force and Army Air support has top priority and is the one exception to the
24-hour notification requirement. Due to the distance involved and the short response time for
priority customers the SP shall permanently station a minimum of two (2) qualified Fuel
Distribution Motor Vehicle Operators at the Stallion Range Camp POL facilities. These facilities
consist of the POL office (Bldg. 34203) and the fueling station (Bldg. 34210) plus assorted
tanks. The SP shall provide supervisory, managerial, staff, administrative and clerical support
for the POL function, which includes: Receipt, transfer, distribution and reclamation and quality
control, inventory, and stock control of Class III products. The SP shall provide all necessary
operational training at the SP’s expense. The SP shall provide scheduled and unscheduled
mission support. The SP shall provide bulk fuel issue and transfer services. The SP shall
operate and maintain automated, self-serve, motor vehicle fuel dispensing facilities at Stallion
Range Camp (three (3) pumps).

C-5.02.5     Hazardous Material Minimization Center (HMMC)

C-5.02.5.1     HMMC Administrative and General. The SP shall research Materiel Safety
Data Sheet’s (MSDS) and perform general file maintenance IAW ARIMS. The SP shall
research, review, retain a record at HMMC and provide MSDS as required by customers. The
SP shall maintain the work area in a clean and safe condition.

C-5.02.5.1.1 Manage HMMC Center. The SP shall effectively utilize HMMS and recommend
improvements and expansions to the system as required. The SP shall maintain appropriate
levels of training necessary for HMMC personnel assigned to hazardous property duties and
others, as requested. The SP shall pay for an annual (one (1) time per year) medical
surveillance is performed for HMMC personnel assigned to hazardous property duties IAW 29
CFR. The SP shall be responsible for documenting surveillance testing results and shall
produce such documentation upon request by the DGR. The SP shall research and counsel on
the safety of the use of specific hazardous materials. The SP shall suggest alternative products
that are less hazardous to the customer when appropriate.

C-5.02.5.2      Hazardous Material (HAZMAT) Purchase Request Processing. The SP shall
enter and track all purchased HAZMAT in the Army mandated automation system Hazardous
Material Management System (HMMS). The SP shall create and affix HMMS bar codes to all
HAZMAT material and update the approved automated system for tracking purposes. For
material that has been determined to be cost avoidance, used, or waste, the SP shall update
the status of the tracking bar codes in the approved automated system.

C-5.02.5.2.1 HAZMAT Minimization.             The SP shall respond to requests for product
substitution information resulting in the minimization of product hazard and/or risk.

C-5.02.5.2.2 Direct Shipment Receipts. The SP shall receive hazardous material items by
direct shipment and verify with receiving documentation. The SP shall verify the condition and
unit of issue (meets specs or doesn’t meet) and document findings on purchasing receipt. The
SP shall enter receipts into HMMS. The SP shall create HMMS bar codes for tracking. The SP

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shall contact customers within one (1) working day to arrange for pick up of material. Upon
transfer of the material to the customer the SP shall obtain signatures of receipt. If transfer of
material is impractical, material will be stored in an approved location. If after three (3) working
days the material is not claimed, the SP shall contact the DGR for resolution. The SP shall
ensure that all reasonable customer HAZMAT requests are met in a timely and efficient manner.
The SP shall continue to provide a manufacturer-specific MSDS with each HAZMAT item issued
to a customer, on an ―as-needed‖ basis. All original receipts and supporting documentation on
received material will be returned to the HAZMAT buyer. Copies of the receipts and supporting
documentation will be filed IAW ARIMS at the HMMC.

C-5.02.5.2.3 HMMC Issues. The SP shall enter the issue into HMMS, bar code material and
container for tracking, and pull and issue an MSDS for each type of material. The SP shall
obtain customer signatures (HMMS documents) upon issue of stock.

C-5.02.5.2.4 Indirect Shipment Processing. For all HAZMAT receipts other than direct
shipments to the HMMC, the SP shall receive approved request for purchase, return and
process receipts in the authorized automated system. The SP shall review all IMPAC (see
Attachment J- C-5.02 06) and Aquiline HAZMAT purchase requests and compare to a DGR
provided list of banned substances. The SP shall approve purchase if product is not on the
banned listing. The SP shall contact the customer if a request can not be approved and attempt
to resolve the reason for disapproval.

C-5.02.5.2.5 Reports. The SP shall be responsible to collect and distribute data for the
reports listed in Attachment J- C-1 05.

C-5.02.5.3     Cost Avoidance Determination. The SP shall receive returned containers of
hazardous material and require the customer who is disposing of the material to complete a
turn-in form. The SP shall make the initial determination concerning the condition of the
material. The SP shall determine if the material is: viable for reuse/reissue, recyclable, or
waste. If the material is determined to be waste or any recyclable except printer cartridges, the
SP shall contact the DPW Environmental Division compliance POC each working day and
arrange for final disposition that business day. The SP shall not allow hazardous waste to
remain in its possession past close of business on the working day that the waste was turned-in
to the SP.

C-5.02.5.4      Reuse/Reissue. Effective management of hazardous materiel is an economic,
as well as an environmental necessity, because once a hazardous material's shelf life is
expired, it is no longer usable for its intended purpose; and if the materiel is hazardous, it
becomes a hazardous waste. Shelf life is the total period of time that an item remains suitable
for issue and/or consumption by the end user. The SP shall store all HAZMAT for reuse/reissue
IAW established SOPs and segregation regulations. The SP shall manage storage of reuse
and reissue material IAW DoD 4140.27-M, Shelf Life Management Manual, AR 710-2 and AR
200-1. Upon reissue, the SP shall log the material into HMMS, bar code the item, and issue to
the customer free of charge.

C-5.02.5.5    Recycling. The SP shall recycle printer cartridges which includes the following:
receiving used cartridges, palletizing or containerizing the cartridges, storing, and shipping to
the DGR approved vendor. The SP shall containerize and palletize cartridges according to
DGR specifications and provide all associated documentation to the DGR.



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C-5.02.5.6    Ozone Depleting Compounds (ODC). The SP shall provide approved Army
ODC Bank Class I, Halon, and other specified ODC cylinders to customers for reclamation
purposes. The SP shall receive, store, and ship reclaimed ODCs in these provided containers
to the Army ODC Bank (see procedures listed in Attachment J- C-5.02 07).

C-5.02.6     Troop Issue Subsistence Activity (TISA) and Dining Facility Operation

C-5.02.6.1 The SP shall be prepared to establish and operate Dining Facility Operations IAW
AR 30-5, FOOD COST AND FEEDING STRENGTH SUMMARY (RCS CSGLD-1596); AR 30-
22, THE ARMY FOOD PROGRAM; and DA PAM 30-22, OPERATING PROCEDURES FOR
THE ARMY FOOD PROGRAM.

C-5.02.6.1.1 The SP shall manage and operate the TISA to include, but not limited to, the
accountability for all subsistence items for issue to dining facilities for units of the active Army,
Army Reserve, and any military unit using WSMR facilities or requiring subsistence support IAW
AR 30-22. Initially the units will arrange to pick-up Class I through Ft. Bliss TISA. The SP shall
plan, coordinate, and execute the duties of a functional Food Service Advisor.

C-5.02.6.1.2 The SP shall designate a Food Program Manager (FPM) to supervise the
installation’s assigned, tenant, and satellite APF food service activities. The SP shall ensure the
FPM is versed in his duties IAW AR 30-22 para 3-12.

C-5.02.6.1.3 The SP shall ensure that required reviews (cash counts and quarterly reviews)
are conducted per the procedures in DA Pam 30–22, paragraph 3–9.

C-5.02.6.1.4 The SP shall establish measures to prevent diversion of subsistence to support
social functions.

C-5.02.6.1.5 The SP shall establish measures to prevent the wrongful diversion of rations IAW
AR 30-22 para 3–23 or sale para 3–37.

C-5.02.6.1.6 The SP shall submit request support for the maintenance and repair of food
service facilities and equipment, for the installation of new and replacement equipment, and for
utilities to the DGR.

C-5.02.6.1.7 The SP shall comply with the food sanitation provisions set forth in Technical
Bulletin, Medical (TB MED) 530; equipment operations per AR 420–49, chapter 9; and
hazardous material handling per AR 385–10, chapter 1.

C-5.02.6.1.8 The SP shall submit a Food Service Management Plan (FSMP) IAW DA Pam
30–22, para 3–6 to the DGR for approval. The SP shall revise the FSMP to reflect any change
in the Army stationing and industrial plan or a change in the annual MCA program.

C-5.02.6.1.9 The SP shall ensure that required subsistence items are available and that
accounting procedures followed.

C-5.02.6.1.10 The SP shall monitor the monetary status of the installation dining facilities.
Determine at the conclusion of the fiscal year (FY) (within 5 workdays) the monetary status of
the installation food service program and present to the DGR for review.



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C-5.02.6.1.11 The SP shall coordinate and implement an energy management program for
food service.

C-5.02.6.1.12 The SP shall manage change funds for dining facilities in accordance with DOD
7000.14–R, volume 5, when appropriate.

C-5.02.6.1.13 The SP shall promote a comprehensive nutrition program for all operational
dining facilities on the installation per the standards in AR 40–25, Chapter 2.

C-5.02.6.1.14 The SP shall complete the food service portion of the installation status report
per AR 210–14, paragraph 8.

C-5.02.6.1.15 The SP shall prepare an annual utilization report IAW DA Pam 30–22, para 3–5
for submission to the DGR.

C-5.02.6.1.16 The SP shall establish an annual food service action plan IAW DA PAM 30-22,
para 3-8 for review and approval of the DGR.

C-5.02.6.1.17 When directed by the DGR to add a new subsistence item, the SP shall follow
the procedures for new subsistence items contained in DA Pam 30–22, paragraph 3–12. The
FPM will institute changes to the installation catalog based upon the direction of the DGR.

C-5.02.6.1.18 Meal service scheduling;

       a. The SP shall not deviate from the minimum 90 minute serving period for each meal.

       b. The DGR may authorize the serving of brunch and supper meals on weekends and
       holidays.

       c. The DGR may authorize preparation of other meals based on mission needs.

C-5.02.6.1.19 The SP shall use the following process for requisitioning and receiving
authorizations:

       a. When obtaining subsistence item directly from a prime vendor automated ordering
       system passwords will be issued only to those individuals authorized to requisition
       subsistence.

       b. The SP shall maintain a memorandum in the dining facility listing those individuals
       authorized to receive subsistence delivered by the prime vendor.

C-5.02.6.1.20 The SP shall ensure that diners have nutritionally adequate menu choices. The
SP shall use the installation menu AR 30-22 para 3–53 and will adjust as needed (if authorized
by the DGR) to reflect local subsistence supplies and troop preferences.

       a. Routine menu planning. The SP shall enter menus into the Army Food Management
       Information System (AFMIS) 5 days prior to the required delivery date (RDD). The SP
       shall continually analyze cost, storage, and labor factors to determine the most effective
       method of purchasing and preparing food.



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       b. Special menu planning. The daily menu standards IAW DA Pam 30–22, para 3–70,
       should support menu planning for special dietary considerations (e.g. vegetarianism and
       religious dietary requirements).

       c. Nutrition awareness. The SP shall post menus where the diner may read them
       before or upon entering the facility. The posted menus will include all meals scheduled
       for service that day and will include the caloric value of each food item. At least one type
       of nutrition education material must be on display in the dining facility, such as nutrition
       posters, table tents, or nutrition bulletin boards.

C-5.02.6.1.21 The SP shall safeguarding subsistence during receipt, storage, issue,
preparation, and serving. Misuse, waste, or mismanagement actions pertaining to subsistence
will be cause for investigation and appropriate action as deemed necessary by the installation
commander.

C-5.02.6.1.22 The SP shall perform the following inventory management and write up the
findings to present to the DGR:

       a. Monthly inventory. The SP shall conduct a physical inventory of all on hand
       subsistence on the last day of each accounting month (follow the procedures in DA Pam
       30–22, paragraph 3–20).

       b. Semiannual inventory. The SP shall conduct a semiannual inventory with the DGR
       on the last days of March and September per the procedures in DA Pam 30–22,
       paragraph 3–20.

C-5.02.6.1.23 The SP shall use the following procedures for production schedule and kitchen
requisition:

       a. The SP shall provide written guidance to cook personnel for menu preparation and
       meal service using the production schedule. A separate production schedule shall be
       prepared for each meal served (breakfast, lunch, dinner, box lunch from in-house
       ingredients, midnight meal, brunch, and supper).

       b. The SP shall complete the production schedule and kitchen requisition using the
       automated system operating procedures in DA Pam 30–22, chapter 3.

C-5.02.6.1.24 The SP shall use the following headcount policies:

       a. The signature headcount system shall be used to record the signature of each
       individual subsisting at no charge unless one-line entries are authorized (as identified in
       DA Pam 30–22, chapter 3). The SP shall provide the headcounter.

       b. The headcounter shall be provided with a change fund in accordance with DOD
       7000.14–R, volume 5.

       c. The SP shall periodically check the headcounter during the meal to ensure that
       proper procedures are being conducted and that the proper headcount sheet or cash
       collection document is signed by patrons when consuming a meal.



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C-5.02.6.1.25 The SP shall use the following cash meal payment books and cash collection
procedures:

      a. DD Form 1544 Cash meal payment sheets. The SP shall account for the DD Form
      and cash at all times and store them in a safe that is properly secured to an immovable
      object. Cash registers may be used in place of the cash collection sheets.

      b. The SP shall safeguard collected funds IAW DOD 7000.14–R, volume 5.

      c. The SP shall handle, turn, and account for in all cash collected IAW DA Pam 30–22,
      chapter 3 and AR 37–104–4, chapter 15. Each accounting period, FY will begin with a
      new cash meal payment sheet.

      d. The SP shall revalidate the DD Form 1544 annually. Revalidation will be completed
      no later than 5 duty days after the end of the FY, and will be completed IAW DA Pam
      30–22, chapter 3.

      e. The number of books that may be maintained on hand by the SP Shall be based on
      the dining facility’s requirement for 7 days.

      f. The SP shall account for and record all transactions affecting the dining facility
      account (allowances earned or expenses) on a DA Form 7454 (Monthly Earnings and
      Expenditures Record).

C-5.02.6.1.26 The SP shall use the following procedures to conduct reimbursements IAW AR
30-22:

      a. Charges for meals will be sufficient to recover both food cost and operating
      expenses, unless the discount meal rate is authorized. The Office of the Secretary of
      Defense (OSD) (Comptroller) prescribes the meal rates annually. New rates are posted
      and effective on 1 October each year. The discount rate recovers the food cost only. The
      standard meal rate recovers food cost plus operating costs. The SP shall ensure that the
      correct meal rates are posted to the headcount SOP whenever new rates are published.

      b. The discount rate will be charged to—

          1. Spouses and other dependents of enlisted personnel in pay grades E–1 through
          E–4.

          2. Members of organized nonprofit youth groups sponsored at either the national or
          local level and authorized to eat in the dining facility by the installation commander.

      c. The standard meal rate will be charged to—

          1. All officers and enlisted members receiving BAS (other than those addressed
          above in b, above).

          2. Any officer, enlisted member, or Federal civilian employee receiving the meal
          portion of per diem.

          3. All military dependents except those of enlisted in pay grades E–1 through E–4.

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           4. All other personnel civilian or military (including RC officers on IDT) authorized to
           eat in APF dining facilities.

C-5.02.6.1.27 Subsistence Item Deficiencies: The SP shall report all potential or confirmed
health hazards immediately upon discovery to the DGR.

C-5.02.6.1.28 The SP shall use the following procedures when coordinating equipment
replacement:

       a. The DA Form 3988 (Equipment Replacement Record), manual form or electronic
       record, is used to identify all kitchen and TISA equipment items that require engineer
       support. Instructions for preparing and managing the form are contained in DA Pam 30–
       22, chapter 3.

       b. SP shall use installed equipment according to local Government safety and
       environmental regulations and ordinances.

       c. The SP shall prepare and submit a quality deficiency report (QDR) (Standard Form
       (SF) 368 (Product Quality Deficiency Report)) for equipment that does not conform to
       specifications.

C-5.02.6.1.29 The SP shall use the following when establishing Menus and Food Service
Management Board:

C-5.02.6.1.29.1 Menus.

       a. Installations with full-time dining facilities will develop menus for garrison operations
       using the menu standards IAW AR 30-22 paragraph 3–57.

       b. Upon request, Army Center of Excellence, Subsistence can assist the SP in the
       development of specialized menus for garrison operations, contingency operations, and
       wartime feeding.

C-5.02.6.1.29.2 Food Service Management Boards (FSMB):

       a. The SP shall implement changes as required to meet the needs of the installation
       and the desires of the diners. All revisions to the menu must be made within the basic
       daily food allowance. The SP shall also:

           1. Ensure appropriate reporting action is initiated when the quality of an item is
           unsatisfactory or considered unsuitable for the intended use.

           2. Revise the Master Item File for unique circumstances or to accommodate new
           and substitute items.

           3. Review the developed field-feeding plan to determine if it still meets the needs of
           the command and the desires of the soldiers IAW AR 30-22 chapter 4.

       b. Schedule. FSMB will be conducted at least quarterly. Special meetings may be
       called by the DGR when matters require board action.

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C-5.02.6.1.30 The SP shall use the following procedures for food safety and nutrition training:

       a. The SP shall ensure that a food safety and nutrition education program is developed,
       monitored, and executed for managers and staff. The management and staff training
       program shall focus on personal hygiene, food handling, food risk management, facility
       and equipment utilization, sanitation procedures, and the application of nutrition
       principles in menu development and food service practices.

       b. The SP shall ensure that a food safety and nutrition education program is provided
       for the customers of the dining facility. Training and education, as a minimum, will
       convey the points that—

           1. Healthy food choices provide a diet that is nutrient dense with recommended
           intakes of vitamins and mineral, high fiber, moderate protein, and much lower levels
           of saturated fat, sodium, sugar, cholesterol, and preservatives than is typical of the
           most current eating patterns.

           2. Healthy foods typically have minimal food processing technologies applied to
           them.

           3. A healthy, balanced diet combined with other lifestyle choices leads to increased
           resistance to disease, better daily performance, and a better sense of well-being.

           4. Safe food handling/storage techniques will reduce the risk of food-borne disease.

C-5.02.6.1.31 The SP shall use the following procedures for establishing nutrition programs:

       a. The FPM will ensure that the following actions are taken to apply nutrition principles
       to the installation food service program:

           1. Dining facilities will provide both healthy choices and highly acceptable food
           items for diner selection through the entire serving period for each meal.

           2. Food item catalogs and master item files will be reviewed and updated at least
           semiannually to include a wide variety of food items that are available for the
           production of healthy menu choices.

           3. Training is provided to all food service personnel on food items and preparation
           techniques that support health and nutrition goals.

           4. Training and promotional materials that educate customers and reinforce the
           benefits of choosing a nutritionally sound and balanced meal are available and
           promoted at each dining facility.

       b. The FPM will develop a briefing for the command and staff to provide an overview of
       nutrition and menu development in the installation food service program for both dining
       facility staff and soldier customers.

       c. The dining facilities will support a nutritionally sound and balanced meal pattern. The
       FOS will—

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             1. Ensure healthy choice menu selections are available through the entire meal
             period.

             2. Promote healthy selections by using displays directing diners to look for the
             healthy selections of the day and by prominently and attractively displaying the
             selections on the serving line.

             3. Maintain informative and attractive posters, brochures, and other media
             educating diners on the relationships of healthy food choices, well-being and
             performance, and long-term health.

       d. The SP shall that the daily menu standards are followed to ensure that appealing,
       nutritious, and wholesome food choices, in addition to currently popular food items, are
       provided in all Army dining facilities. The application of the standards is mandatory for
       both weekday and weekend dining facility operations. The meals will include choices
       from each food group as described in the USDA Food Guide Pyramid. Meal and menu
       standards, menu planning guides, and subsistence product and preparation guidance
       are provided IAW DA Pam 30–22, paragraph 3–70.

C-5.02.6.2      The SP shall participate in meetings for reference of known dining facility activity
requirements. The SP shall provide input, prepare, and submit reports as required by the DGR.
The SP shall prepare and submit reports to include, but not limited to, the monthly Dining
Facility Participation Rates Report (see Attachment J- C-1 05), and quarterly Dining Facility
Participation Rates Analysis Report (see Attachment J- C-1 05) to the DGR.

C-5.02.6.3     The SP shall verify the inventory report of subsistence received and used and
compare it to the dining facility inventory.

C-5.02.6.4     The SP shall process requests for Dining Facility support. The SP shall manage
and operate the TISA. The SP shall prepare reports to include, but not limited to, the TISA
Activity Report (see Attachment J- C-1 05), and the Food Cost and Feeding Strength Report
(see Attachment J- C-1 05) and submit to the DGR for appropriate approval.

C-5.02.6.5      The SP shall maintain the Voucher Register and General Control (VRGC) (see
Attachment J- C-1 05) and customer monthly Earning and Expenditure Lists (see Attachment
J- C-1 05). The SP shall verify subsistence inventory, process transfers of subsistence
between dining facilities, track subsistence usage, maintain and monitor contract expenditures,
project requirements, establish and maintain customer and vendor accounts, and reconcile all
receipts with source documents. The SP shall verify and reconcile all transactions with financial
listings extracted from accounting systems.

C-5.02.6.6      Quality Assurance (QA) Inspection Services.

C-5.02.6.6.1 General. When purchasing contract services, there must be some means
provided to attest to the value received for the money spent. The government must be able to
confirm that the quantity and quality of services received conforms to the Facilities Maintenance
Contract requirements. Systematic QA, conducted in accordance with the Quality Assurance
Surveillance Plan (QASP), is the Government's means of ensuring that it is getting what it
contracted for. The word ―Contractor‖ in this section refers to the contractor who is being


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surveilled. The following issues must be kept in mind by all Quality Assurance Evaluators
(QAE) when conducting surveillance in accordance with the QASP:

       a. Outputs. QA evaluates the output service provided by the Contractor. The output
service can result either from a Contractor developed procedure or from a government specified
procedure. When the output is based on a Contractor developed procedure, the procedure is
examined on an exception basis; that is, satisfactory service output as specified in the contract
normally indicates that the Contractor is using satisfactory procedures. The QAE should be
concerned with the Contractor's procedures only when services are not adequate. When the
procedure is specified by the government, compliance with the procedure is the desired output.

        b. Compliance.     Compliance with the contract is monitored by comparing the
Contractor's performance to the performance standards in the contract. The QAE does this by
using the appropriate surveillance guides contained in the QASP.

         c. Cause of Problems. When surveillance indicates that the Contractor's output service
is not in compliance with the contract requirements, then the QAE must identify the cause of the
problem. The QAE must determine if the problem was caused by the Contractor or the
government. If the cause of the problem rests with the government, corrective action must be
taken through government channels. If the Contractor is at fault, the Contractor is told to take
corrective action and other contractual actions (such as payment deductions, issuance of a
Contract Discrepancy Report (CDR), etc.) may be taken by the Government.

C-5.02.6.6.2     The SP shall provide QAE services for the following contracts:

        a. Catered Meal Service. The Food Program Catered Meals contract (see Attachment
J- C-3 10) and associated QASP (see Attachment J- C-3 11) provides all the resources to
furnish three (3) retail catered meals daily. See paragraph C-3.4.1.3 (Catered Meal Service) for
additional details of this contract.

      b. The following QA information is designed to assist QAEs in providing effective and
systematic surveillance to all aspects of this Contract and this PWS.

C-5.02.6.6.3 Quality Assurance Evaluators. The QAE plays a key role in contract
administration since they are the eyes and ears of the DGR. The QAE performs the actual
contract surveillance and reports to the DGR. The SP shall provide the following QAE services:

C-5.02.6.6.3.1    Generic QAE Services.

      a. Completion of surveillance as required by the QASP, including recommendations to
the DGR for issuance of CDRs.

        b. Completion and submission of Inspection Checklists and Evaluation Worksheets as
detailed in the surveillance guides provided in the QASP by 0900 hours DAILY for the previous
workday.

      c. Making recommendations to the DGR for the validation of satisfactorily completed
work and for payment deductions and other administrative actions based on unsatisfactory or
non-performed work.



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       d. Assisting the DGR in identifying necessary changes to the contract, preparing
Government estimates, conducting QA meetings, approving submittals and maintaining work
files.

       e. Promptly furnishing the DGR with any requests for change, deviation or waiver to the
contract (whether generated by Government personnel or Contractor personnel).

       f.   Updating the QASP.

       g. Updating and maintaining the technical exhibits.

C-5.02.6.6.3.2 Specific QAE Functions.

The SP shall provide QAE functions for the Food Program Catered Meals contract at WSMR.
The SP shall provide a complete monthly QAE report to the DGR (see Attachment J- C-1 05).
The QAE functions shall include, but not be limited to, the following:

       a. Visit the scheduled Dining Facility (DFAC) or performance site and using the
appropriate Inspection Guide, PRS 1 thru PRS 6, evaluate the Contractor’s performance for
each required service.

       b. Evaluate the performance of services for conformity to the standards stated in the
contract.

       c. Daily rate the performance of each service as either satisfactory or defective.

        d. Fully document the appropriate deficiencies by line item number and the applicable
contract requirements and standards. The DGR will document the overall evaluation for the day
as either satisfactory or defective. The documentation must be specific as to the actual finding
or quality of work required by the contract.

       e. Discuss the evaluations and ratings of each service to the Contractor's
representative prior to leaving the dining facility.

        f. Obtain the signature of the DFAC Manager, Dining Facility Activity (DFA) Supervisor
or a Contractor's representative on each inspection guide to acknowledge receipt of a copy prior
to departing the facility/site. Signing the evaluation does not indicate agreement with the
findings.

       g. Provide the DFAC Manager, DFA Supervisor or Contractor's representative with a
copy of each completed inspection guide.

        h. Submit all completed Inspection Guides to the DGR by the close of business on the
day of the evaluation (see Attachment J- C-1 05).

C-5.02.6.6.4 The QAE only has the authority delegated to them by the DGR. The QAE has no
authority to allow deviations from contract requirements, to direct or interfere with the methods
of performance by the Contractor or to issue modifications directly to any of the Contractor's
personnel unless methods being used are unsafe.



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C-5.02.6.6.4.1 This QASP is designed to assist QAEs in providing effective and systematic
surveillance to all aspects of the Contract.

C-5.02.6.6.5   QAE Inspector Standards of Behavior.

         a. These QAE standards are generic and apply to any QAE services required by this
PWS. It is imperative that QAE Inspectors conduct themselves at all times in a manner
commensurate with the responsible positions they occupy. QAE Inspectors must be honest in
their official dealings and treat others in a fair and courteous manner. Integrity is a fundamental
requisite. QAE Inspectors should especially be careful in dealing with Contractor personnel. It
is expected that the QAE Inspector will maintain good working relationships with the
Contractor's personnel but they must guard against undue friendliness or intimate social
association with the Contractor's personnel. When possible, the QAE Inspector should work
only with the Contractor's designated official representative at the work site. Sometimes the
QAE Inspector will also have to work with various subordinates and sub-contractor
representatives. The QAE Inspector must sure that all such contacts are made with the full
knowledge and consent of the Contractor's representative, who is in effect delegating his own
authority in such cases.

         b. It is important that the QAE Inspector establish cordial but professional relations with
the Contractor's superintendent and endeavor to establish a good mutual understanding at the
start of the work. The QAE Inspector should make the following items clear:

           1) Be strict about compliance with the contract but reasonable in interpretation of
subjectively judged requirements
           2) Maintain a good working relationship between the Contractor's personnel and the
QAE Inspector staff. The QAE Inspector cannot let anything divert them from faithful protection
of the Government's interest; and
           3) That although initially the QAE Inspector places full confidence in the
Contractor's representative, continuation of that confidence must be earned by demonstrated
performance.

       c. QAE Inspectors as well as Government employees, are prohibited by law from
accepting any gratuities or favors of any nature whatsoever, directly or indirectly, from any
Contractor. This law must be obeyed without exception. The Contractor should also be
aware of the pertinent statues and legal action that can be taken against them for violations.

C-5.02.7    Supply and Services Future Growth

C-5.02.7.1    The SP shall quickly respond and accomplish Supply and Services surge work
requirements as detailed in Section C-5.05.




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C-5.03     MAINTENANCE
The SP shall provide general maintenance and equipment management services. General
maintenance includes field and sustainment maintenance for automotive vehicles, combat track
vehicles, heavy equipment, generators, material handling equipment (MHE), grounds
maintenance equipment and other miscellaneous equipment (see Attachment J- C-5.03 01).
The SP shall provide assistance to the DGR in Equipment Management functions to include
keeping records on equipment, tracking utilization, preparing procurement packages, turn-in of
equipment etc. SP shall expect surges in and draw down of work requirements. The SP shall
provide a weekly (one (1) time per week) activity report (see Attachment J- C-5.03 02) by COB
on the first workday of the week, that includes, as a minimum, a synopsis of all the previous
week’s Maintenance activities.

C-5.03.1 General Maintenance
SP work shall be performed by qualified personnel IAW AR 750-1; manufacturer manuals; and
all applicable laws, regulations, and documents. Equipment maintenance includes inspecting,
servicing, maintaining, and repairing. The SP mechanics shall carry a valid state license and
Optional Form (OF) 346, U.S. Government Motor Vehicle Operator’s Identification Card, for all
equipment they maintain.

C-5.03.1.1      FLRC Quality Assurance Evaluation Services. The SP shall perform QAE
services on the FLRC contract which will expire four months after this PWS begins which will be
approximately 1AUG 08. During this time FLRC will be performing field maintenance on the
USAG-WS and WSTC equipment and sustainment maintenance for the 2nd Engineering
Battalion. After this period the SP shall expect to perform this workload as a normal course of
business. This workload is referenced in the workload attachments listed in the below
paragraphs. The SP shall follow the directions below in C-5.03.1.1.1 with regard to the FLRC
contract.

C-5.03.1.1.1   Service Contracts

C-5.03.1.1.1.1 General. When purchasing contract services, there must be some means
provided to attest to the value received for the money spent. The government must be able to
confirm that the quantity and quality of services received conforms to the Facilities Maintenance
Contract requirements. Systematic QA, conducted in accordance with the Quality Assurance
Surveillance Plan (QASP), is the Government's means of ensuring that it is getting what it
contracted for. The word ―Contractor‖ in this section refers to the contractor who is being
surveilled. The following ideas must be kept in mind by all QAE's when conducting surveillance
in accordance with the QASP:

C-5.03.1.1.1.2 Outputs. Quality Assurance evaluates the output service provided by the
Contractor. The output service can result either from a Contractor developed procedure or from
a government specified procedure. When the output is based on a Contractor developed
procedure, the procedure is examined on an exception basis; that is, satisfactory service output
as specified in the contract normally indicates that the Contractor is using satisfactory
procedures. The QAE should be concerned with the Contractor's procedures only when
services are not adequate. When the procedure is specified by the government, compliance
with the procedure is the desired output.

C-5.03.1.1.1.3 Compliance. Compliance with the contract is monitored by comparing the
Contractor's performance to the performance standards in the contract. The QAE does this by
using the appropriate surveillance guides contained in the QASP.

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C-5.03.1.1.1.4 Cause of Problems. When surveillance indicates that the Contractor's output
service is not in compliance with the contract requirements, then the QAE must identify the
cause of the problem. The QAE must determine if the problem was caused by the Contractor or
the government. If the cause of the problem rests with the government, corrective action must
be taken through government channels. If the Contractor is at fault, the Contractor is told to
take corrective action and other contractual actions (such as payment deductions, issuance of a
CDR, etc.) may be taken by the Government.

C-5.03.1.1.1.5   The SP shall Provide Quality Assurance Evaluation services for the following
contracts:

       a. Contract # DABQ39-03-C-0127, Automotive Maintenance, Recovery Service, and
       Dispatching, Contractor – G&M Services (G&M), Attachment J- C-3 06, QASP
       Attachment J- C-3 07, with a minimum of 14 inspections, Contract End Date – 30 SEP
       08.

       b. Field Maintenance for USAG-WS and WSTC and Sustainment Maintenance for 2nd
       Engineering Battalion, Contractor – Field Logistics Readiness Center (FLRC),
       Attachment J- C-3 08, QASP Attachment J- C-3 09, with a minimum of 14 inspections,
       Contract End Date – 31 JUL 08.

This Quality Assurance (QA) Plan is designed to assist Quality Assurance Evaluators (QAE's) in
providing effective and systematic surveillance to all aspects of the Contract.

C-5.03.1.1.2 Quality Assurance Evaluators (QAE's). The QAE plays a key role in contract
administration. He or she serves as the eyes and ears of the Designated Government
Representative and DGR. The QAE performs the actual contract surveillance and reports to the
DGR. The SP shall provide the following QAE services:

C-5.03.1.1.2.1 Completion of surveillance as required by the QASP, including
recommendations to the DGR for issuance of Contract Discrepancy Reports (CDR's);

C-5.03.1.1.2.2 Completion and submission of Inspection Checklists and Evaluation
Worksheets as detailed in the surveillance guides provided in the QASP by 0900 hours DAILY
for the previous workday;

C-5.03.1.1.2.3 Making recommendations to the DGR for the validation of satisfactorily
completed work and for payment deductions and other administrative actions based on
unsatisfactory or non-performed work.

C-5.03.1.1.2.4 Assisting the DGR in identifying necessary changes to the contract, preparing
Government estimates, conducting QA meetings, approving submittals and maintaining work
files;

C-5.03.1.1.2.5 Promptly furnishing the DGR with any requests for change, deviation or waiver
to the contract (whether generated by Government personnel or Contractor personnel);

C-5.03.1.1.2.6 The QAE only has the authority delegated to him or her from the Designated
Government Representative. The QAE has no authority to allow deviations from contract
requirements. He or she has no authority to direct or interfere with the methods of performance

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by the Contractor or to issue modifications directly to any of the Contractor's personnel unless
methods being used are unsafe.

This QASP is designed to assist Quality Assurance Evaluators (QAE's) in providing effective
and systematic surveillance to all aspects of the Contract.

C-5.03.1.1.3   QAE INSPECTOR Standards of Behavior

C-5.03.1.1.3.1 It is imperative that QAE Inspectors’ conduct themselves at all times in a
manner commensurate with the responsible positions they occupy. QAE Inspectors’ must be
honest in their official dealings and treat others in a fair and courteous manner. Integrity is a
fundamental requisite. QAE Inspectors should especially be careful in dealing with Contractor
personnel. It is expected that the QAE Inspector will maintain good working relationships with
the Contractor's personnel but he or she must guard against undue friendliness or intimate
social association with the Contractor's personnel. When possible, the QAE Inspector should
work only with the Contractor's designated official representative at the site. Sometimes the
QAE Inspector will also have to work with various subordinates and sub Contractors'
representatives. The QAE Inspector must make sure that all such contacts are made with the
full knowledge and consent of the Contractor's representative, who is in effect delegating his
own authority in such cases.

C-5.03.1.1.3.2 It is important that the QAE Inspectors establish cordial but professional
relations with the Contractor's superintendent and endeavor to establish a good mutual
understanding at the start of the work. The QAE Inspector should make clear the following:

C-5.03.1.1.3.3 That he intends to be strict about compliance with the contract but reasonable
in interpretation of subjectively judged requirements;

C-5.03.1.1.3.4 That although he intends to maintain a good working relationship between
Contractor's personnel and the QAE Inspector staff, the QAE Inspector cannot let anything
divert him or her from faithful protection of the Government's interest; and

C-5.03.1.1.3.5 That although initially the QAE Inspector places full confidence in the
Contractor's representative, continuation of that confidence must be earned by demonstrated
performance.

C-5.03.1.1.3.6 QAE Inspectors, as well as Government employees, are prohibited by law from
accepting any gratuities or favors of any nature whatsoever, directly or indirectly, from any
Contractor. This law must be obeyed without exception. The Contractor should also be aware
of the pertinent statues and legal action that can be taken against him for violations.

C-5.03.1.2     Work Area/System Description. Equipment and components covered under
this Functional Area include, but are not limited to, the following Class VII commodities:

Emergency generators (permanent and portable) and light sets; Large equipment including
vans, ditch witches, dump trucks, cement mixers, scrapers, scoop loaders, tractors, trailers,
backhoes, auger trucks, forklift trucks, trash pumps, sand spreaders, bucket trucks, sewer
machines, dozers, graders, refuse trucks, fire and rescue vehicles, cranes, generators, and fuel
and water tankers; Vehicles such as pickup trucks, automobiles, ATVs, sweepers and riding
lawn mowers; and material-handling equipment, such as forklifts.


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C-5.03.1.2.1 Indirect Functions. The SP shall also perform necessary indirect functions
such as safety inspections, hazardous material control, maintain bench stock, storage and
disposal, security, and housekeeping IAW applicable guidelines.

C-5.03.1.2.2   Automated Data Processing System Requirements

C-5.03.1.2.2.1 Automation. Information exchange between the SP and the government shall
be in electronic format to the greatest extent practical. If the SP establishes and maintains an
electronic work control system, the system must be capable of exporting database fields to
personal productivity software used at USAG-WS. The supporting systems shall be compatible
with Microsoft software products such as ―Word‖, ―Excel‖, ―Project‖, ―Access‖, and ―Outlook‖ and
compatible with versions used by the government.

C-5.03.1.2.2.2 USAG-WS DOL Management Information System. The SP shall utilize and
update the approved automated system for all scheduled and unscheduled work orders. SP
must have working knowledge of ULLS, SAMS I and II, SARSS, and DPAS. SP shall expect to
convert from DPAS to SAMS I and II during the 2nd quarter of fiscal year 2008.

C-5.03.1.2.2.3 Work Management and Control. The SP shall plan, program, coordinate,
estimate, respond to government schedules, and evaluate resources for work requests
approved by the DGR for performance by the SP. In conjunction with these functions, the SP
shall input and maintain data in the government provided automated system database system.
SP data shall include operational data to provide complete and accurate outputs/reports as
required herein. The SP shall provide work management which includes maintaining a
suspense system with appropriate registers and files, routing, and distributing. Analyzes data
and reports (automated and manual) to identify trends, problem areas, and other information
that generate requirements for action by maintenance.

C-5.03.1.3      Hazardous Materials and Waste Management. The SP shall verify that
hazardous spills in each shop are responded to IAW USAG-WS 200-1 procedures on safe
collection, storage, and disposal of hazardous materials and waste. The SP in each shop shall
keep all hazardous material (i.e. batteries, oil, aerosol can, antifreeze etc.) segregated and
turned in on weekly basis. SP shall comply with all environmental/OSHA regulations regarding
the separation, storage, and marking of hazardous material storage containers and areas. The
SP shall have readily available, in a central location in each shop, copies of MSDS for all
hazardous materials used.

C-5.03.1.3.1 Security, Storage, and Rotation of Hazardous Material. The SP shall store,
rotate, and handle flammable and combustible materials. The SP shall perform an inspection of
flammable and combustible items in storage in order to verify that containers are free of leaks or
evidence of deterioration. The SP shall segregate containers with leaks or visible deterioration
upon such determination and advise the DGR verbally within four hours and in writing within 1
calendar day of determination.

C-5.03.1.3.2 Turn-in of Hazardous Materiel. SP shall bring the following items to HAZMIN:
Lead acid batteries, aerosol cans, used shop towels, used absorbent. The SP shall call the
DPW Environmental Division compliance POC for pick-up of used oil, antifreeze, waist fuel and
used tires. SP shall report empty 55 gallon drums to HAZMAT for clearance, once cleared by
HAZMIN, the SP shall transport the empty drums to the scrap yard.



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C-5.03.1.3.3 Automotive Fluids. Oil collected at the shop for disposal shall be stored IAW
applicable regulations. The oil will then be collected by an outside contractor for recycling.

C-5.03.1.3.4 Shop Towels. Shop towels shall be kept in approved self-closing flame-proof
metal containers and disposed of IAW current WSMRR 200-1.

C-5.03.1.3.5 POL Spills. POL spills shall be covered with a dry absorbent or removed by wet
mopping with approved detergent or de-greaser daily (one (1) time per day). SP shall maintain a
minimum of two (2) spill kits in each shop.

C-5.03.1.3.6 Scrap Metal. Scrap metal and other debris generated by the maintenance
operations shall be removed from the shops daily (one (1) time per day) and placed in
applicable holding areas for proper disposal. Scrap metal shall be segregated by metal types
(e.g., aluminum, copper, or steel), be placed in applicable metal ―type‖ containers, and disposed
of IAW current policies. The SP shall load and turn-in scrap metal containers at least once a
month or more if required.

C-5.03.1.3.7 Salvage. The government retains all salvage rights to property of value. The
government will determine the value of the property. Items of no value shall be disposed of in
the government refuse containers. For items of value, and for all government equipment
regardless of value, the SP shall prepare DD Form 1348-1A-1A for property disposal.

C-5.03.1.4    Reporting Requirements. The SP shall prepare, submit, and maintain all
records and reports as specified herein and in List of Reports Attachment J- C-1 05. Unless
otherwise specified, two copies shall be provided to the DGR.

C-5.03.1.4.1 The SP shall report maintenance repairs and expenditures IAW AR 700-138,
Army Logistic Readiness and Sustainability, to LOGSA by using the Installation Materiel
Condition Status Reporting System (IMCSRS) until ULLS, SARSS, and SAMS–1/2 are brought
on-line.

C-5.03.1.4.2   The SP shall perform the following reporting requirements.

C-5.03.1.4.2.1 The SP shall provide information regarding accomplishments to the DGR to
satisfy US Army reporting requirements.

C-5.03.1.4.2.2 The SP shall notify the DGR of any condition that may delay the performance
as specified by this PWS.

C-5.03.1.4.2.3 When the following conditions occur, the SP shall advise the DGR of
conditions/deficiencies in order to comply with DOL directives, DA Pam 738-751 or other
reporting requirements:

       a. Conditions or material faults that are a hazard to personnel, equipment, and
       missions.

       b. When a prescribed installation or maintenance action cannot be accomplished or
       when operational characteristics or durability cannot be obtained as a result of faulty
       design or materials.



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       c. Conditions which are a direct result of below standard quality or workmanship during
       manufacture, remanufacture, modification, repair or overhaul, for those items qualifying
       for submission of Standard Form 368 (Quality Deficiency Report) per DA Pam 738-751
       (see paragraph C-5.03.1.7 below).

       d. Deterioration of installed components or operational equipment due to effects of
       climatic or environmental conditions.

       e. Conditions which preclude proper operation of the equipment by operating
       personnel.

       f. When component does not perform to published operational or maintenance
       standards.

C-5.03.1.4.3   Man-hour utilization reports will be provided weekly to the DGR.

C-5.03.1.4.4 Other Required Maintenance Reports. Oil Analysis, Equipment Availability,
Yearly Fuel Usage, Scheduled Service, Non-Mission-Capable Report, and Equipment Data File.
Other records and reports to be maintained are listed in Attachment J- C-1 05 along with
submission intervals.

C-5.03.1.5    Publications and Forms. Specific publications and forms required for the
accomplishment of work described in each Functional Area below are listed in Section C-6. SP
shall be responsible for keeping current all military publications and Commercial off-the-shelf
maintenance manuals and maintained in their libraries.

C-5.03.1.6     Operations and Maintenance (O&M) Manuals. The SP shall be responsible for
maintaining and updating O&M manuals as part of a library. These manuals and operating
instructions shall become the property of the government at the expiration or termination of the
PWS.

C-5.03.1.7   Quality Deficiency Reports (QDR). The SP shall prepare and submit PQDR,
SF 368 IAW DA PAM 750-8 to report: (1) quality deficiencies in equipment; (2) deficiencies due
to design, manufacturing, overhaul, or maintenance; and (3) suggested ideas or
recommendations for improvements to equipment. SP shall tag all equipment with DD Form
1575, Suspended Materiel Tag and DD Form 2332, PQDR Exhibit Tag IAW DA PAM 750-8.

C-5.03.1.8     Warranty Program. The SP shall establish and maintain a Warranty Program to
warrant all equipment parts, components, and maintenance work performed by the SP, IAW the
―WARRANTY OF SERVICE‖ Clause in Section H. Warranty shall cover all costs (i.e., labor,
materials, etc.) and shall be for a period of 30 days for work orders. In cases when a
manufacturer offers a warranty longer than the period stated above, the manufacturer’s
warranty shall be exercised to the end of the warranty period.

C-5.03.1.9      Provision of Materials and Supplies. The government may provide materials
and supplies for the SP to utilize/install as part of a work order under this PWS if it is in the best
interest of the government.

C-5.03.1.10 Field Maintenance. Field Maintenance includes scheduled work and services
IAW DA PAM 750-8. Scheduled service includes: performing recurring preventive maintenance,
inspection and testing, and performing start-up/shut-down maintenance on equipment/vehicles.

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Checks and services performed by maintenance personnel shall be in accordance with TM/ETM
10 and 20 series PMCS tables and lube orders or commercial maintenance manuals and lube
orders (see Attachment J- C-5.03 02 for workload). Some equipment also requires scheduled
PMC’s tasks to be performed by sustainment maintenance personnel per the equipment
TM/ETM 30 series. All equipment faults are corrected or, if above the field maintenance level
authorization (per the maintenance allocation chart) to correct, job ordered to sustainment
maintenance. Deferred maintenance is completed during the scheduled service. Upon
conclusion of the service, equipment should meet the TM/ETM 10 and 20 series maintenance
standards. The Military Maintenance Allocation Charts (MATCAT) may be use for commercial
construction equipment that it comes closest to.

C-5.03.1.10.1 Field Maintenance Program. The field maintenance program shall be
executed in compliance with the checklists identified for each major category of equipment for
all USAG-WS (see Attachment J- C-5.03.1 03 for a list of USAG-WS equipment) and WSTC
(see Attachment J- C-5.03.1 04 for a list of WSTC equipment). The SP shall be prepared to
perform field maintenance on equipment left behind by the 2nd Engineering Battalion when they
deploy. The SP shall be able to review the existing maintenance schedules and equipment to be
maintained during the Phase-in period. During the Phase-in period, the SP shall verify that all
equipment contained in the PWS is in the system. The SP shall review the annual schedule in
the approved automated system and can recommend any changes deemed
necessary/desirable to the DGR. Once the published services are determined by the applicable
technical publications, verified, and agreed upon, subsequent schedules will be automatically
determined. If a schedule change is to take place, the SP shall notify and receive the approval
of the DGR at least ten (10) calendar days prior to the change and update the changes in
approved automated system. The SP can anticipate approval of minor changes to the schedule
due to unforeseen events. The SP shall adhere to the scheduled PM dates to facilitate
government verification inspections. No scheduled PM dates shall be changed without prior
approval of the DGR. The SP shall maintain the PM data in DPAS/ULLS-G/SAMS-I/II. PM
completions shall be updated in the system by COB on the day of actual completion.

C-5.03.1.10.2 Semi-Annual. To be acceptable, semi-annual tasks must be satisfactorily
accomplished two (2) times during each performance period. Work must be IAW the approved
schedule, but semi-annual tasks shall be performed plus or minus ten (10) calendar days from
the scheduled date.

C-5.03.1.10.3 Annual. To be acceptable, annual tasks must be satisfactorily accomplished
one (1) time during the performance period. Work must be IAW with the approved schedule,
but annual tasks shall be performed plus or minus ten (10) calendar days from the scheduled
date.

C-5.03.1.10.4 Greater than Annual. To be acceptable, greater than annual (including 2Y, 5Y)
tasks must be satisfactorily accomplished when scheduled.

C-5.03.1.10.5 PM Schedules. The SP shall submit annual and semi-annual PM schedules to
the DGR. Schedules shall be submitted as follows: annual and semi-annual schedules no later
than Award start with updates as required, but no less than quarterly. The SP shall schedule all
PMs to maintain schedule integrity of previous schedules. The SP shall strictly adhere to the
scheduled PM dates  ten (10) calendar days. If the SP finds it necessary to reschedule a PM,
a written request shall be made to the DGR detailing the reasons for the proposed change ten
(10) calendar days prior to the scheduled PM date. PM frequency shall not be changed without


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the prior written approval of the DGR (see Attachment         J-   C-5.03 05 for equipment PM
schedules and requirements).

C-5.03.1.10.6 PM Completion Report. The SP shall submit a weekly (one (1) time per week)
PM Completion Report no later than 1000 Monday morning (Tuesday, if Monday is a scheduled
holiday) showing PM completions as of Friday of the week prior.

C-5.03.1.10.7 Scheduled Tasks. The SP shall perform the tasks described below on a
recurring or scheduled basis and record the work using DA Form 2404 (Equipment Inspection
and Maintenance Worksheet). Preventive maintenance and other scheduled task frequencies
that apply to this Functional Area are presented in the technical exhibits for each shop listed
below.

C-5.03.1.10.8 Tactical Maintenance. When the 2nd ENGR BN deploys in support of GWOT
mission the tactical sustainment mission converts to a tactical field maintenance and tactical
sustainment maintenance mission on stay behind equipment (SBE). The SP shall exercise,
preserve, service, and repair SBE.

C-5.03.1.11 Sustainment Maintenance (Indefinite Quantity Work).                   Sustainment
Maintenance is repair, service, and modifications work order (MWO) which is one time, specific
in nature work that is not included in the Firm Fixed-Price portion of the PWS. The DGR may
initiate the requirement for sustainment maintenance work, but SP shall not begin work without
a DGR approved work order. All sustainment maintenance work is subject to the provisions of
the Service Contract Act (SCA) and shall be accomplished by the SP only when ordered IAW
ordering provisions contained in Section H, except at the SP’s own risk. For sustainment
maintenance work the SP shall be paid a negotiated fixed price for each work order. Labor,
required for work will be based on the Bid Schedule line item fully loaded wage rate. Material,
rental equipment, and prices will be separately negotiated and reimbursed based on the source
invoice plus the SP’s markup sustainment maintenance workload data as shown in Schedule B.
The planning, estimating, and scheduling for sustainment maintenance work are part of the SP’s
firm fixed-price work requirements.

C-5.03.1.11.1 Sustainment Maintenance (Specific Work). Sustainment maintenance is
Indefinite Quantity work. Specific work includes repair, inspection, re-build/overhaul, fabrication,
approved modification, miscellaneous services, including PM and repairs performed on USAG-
WS (see attachment J- C-5.03.1 03 for a list of the USAG-WS equipment), WSTC (see
attachment J- C-5.03.1 04 for a list of the WSTC equipment), ARL (see attachment J- C-
5.03.1 06 for a list of the ARL equipment), CCM equipment (see attachment J- C-5.03.1 07 for
a list of the CCM equipment), and attachment J- C-5.03 02 for the workload. Specific Work is
beyond the scope of Field maintenance and is not included in the Firm Fixed Price portion of
this PWS. This work is subject to wage rates under the SCA. The SP shall be paid a
negotiated fixed price for each Repair Work Order as specified in the procedures provided
herein. The distribution of person hours for sustainment maintenance orders is presented in
Schedule B.

C-5.03.1.11.2 General Procedures. The SP shall bring all requests for sustainment
maintenance to the DGR for approval. The request shall have a detailed cost proposal, for
repairs to be accomplished. The scope of work shall include a description of the work, location,
priority, and relevant points of contact. If deemed necessary, either the SP or the DGR may
request that a site visit be scheduled and attended by both parties to this PWS. The SP shall
provide written recommendations for revisions, alternative methods, or deviations from the

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government’s scope of work, as specified. The SP’s recommendations shall include a narrative
description and shall include references to technical specification requirements. The DGR will
review the recommendations and will approve or disapprove, in whole or in part, for use in the
prosecution of work. Upon acceptance of any recommendations proposed by the SP, the SP
shall be responsible for their accuracy, sufficiency, and completeness.             Sustainment
maintenance activities may provide support to field-level maintenance for unique item support.

C-5.03.1.11.3 Detailed Cost Proposals. The SP shall be asked to prepare approximately
600 detailed cost proposals annually (one detailed cost proposal for every Repair/Unscheduled
Maintenance Request (DA Form 2407)) in support of Indefinite Quantity work, using Mitchell’s
Estimating Books or MAT CAT, which may or may not be issued for performance of work. If
Mitchell’s or the MAT CAT does not contain the man-hours required for the task, the SP shall
use a mutually acceptable standard for the estimate. Unless otherwise specified, the SP shall
submit proposals one (1) work day from the government’s request for proposal. Each proposal
shall be valid for a minimum of 30 calendar days from the proposal submission date to the Work
order issue date. If the cost proposal is in dispute, and no satisfactory agreement can be
reached between the government and the SP, the DGR shall make the final determination of
labor hours, material, and equipment costs required. The government reserves the right to
cancel the request for proposal or procure the services from other sources at any time.

C-5.03.1.11.4 Labor Hours and Cost Estimate. The SP shall prepare a labor hour estimate
using industry accepted estimating procedures and man-hour data from the appropriate
Mitchell’s estimating guide or MAT CAT (as primary), or other appropriate estimating sources
approved by the DGR (as secondary). On a case-by-case basis, the SP shall submit all back-
up sheets with the estimate including a listing of all operations and supporting data for all
estimates based on historical information to the DGR. The total labor cost estimate shall be
determined by totaling the individual mechanic labor hours multiplied by the fully burdened
Indefinite Quantity CLIN for that trade shown in the Bid Schedule.

C-5.03.1.11.5 Material Estimates. The SP shall prepare material cost estimates using actual
vendor quotes. Material estimates shall include a detailed bill of materials establishing the size,
quality, number of units, and unit prices. Material prices shall be the lowest price available,
considering the availability of materials and time constraints of the job. If the cost of each single
item in the material estimate is less than $400, then only one quote must be obtained. If the
cost of a single item exceeds $400, then three quotes must be obtained and the lowest one
used as the estimate in the cost proposal. The average cost of material for is $350 per work
order. The government always reserves the right to furnish material. No SP markup will be
allowed on government-furnished materials (GFM). The government reserves the right to
request additional quotes for materials on a case-by-case basis.

C-5.03.1.11.6 SP Subcontracted Work. Work that the SP proposes to subcontract shall be
identified in the estimate. Information, documentation and calculation required for subcontract
work are the same as that required for work to be performed by the SP’s work force. All
estimates for Indefinite Quantity work (Section C-5.03.1.4.2), shall be developed and
documented exclusively using the Indefinite Quantity line items for Unit Priced Tasks, Labor,
Material, and Rental Equipment.

C-5.03.1.11.7 Emergency Work. In the case of an emergency work to include on site field
work requirement, the DGR may verbally authorize or direct the SP to proceed. Written
confirmation will follow at the earliest possible date. Verbal authorization shall be documented
by SP to include time, date, who, what, where, etc., and shall be retained in the files. The DGR

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will establish any limitation (not to exceed, etc.) necessary at time of the verbal authorization.
The SP shall prepare a preliminary proposal for emergency work within one (1) calendar day of
the verbal authorization. However, preparation of the preliminary proposal shall not delay start
of the emergency repairs. A detailed cost proposal as described below shall be completed
within three (3) calendar days of completion of the preliminary proposal.

C-5.03.1.12 Tactical Sustainment Maintenance (Indefinite Quantity Work). Sustainment
Maintenance is repair, service, and modifications work order (MWO) which is one time, specific
in nature work that is not included in the Firm Fixed-Price portion of the PWS. The DGR may
initiate the requirement for sustainment maintenance work, but SP shall not begin work without
a DGR approved work order. All sustainment maintenance work is subject to the provisions of
the Service Contract Act (SCA) and shall be accomplished by the SP only when ordered IAW
ordering provisions contained in Section H, except at the SP’s own risk. For sustainment
maintenance work the SP shall be paid a negotiated fixed price for each work order. Labor,
required for work will be based on the Bid Schedule line item fully loaded wage rate. Material,
rental equipment, and prices will be separately negotiated and reimbursed based on the source
invoice plus the SP’s markup sustainment maintenance workload data as shown in Schedule B.
The planning, estimating, and scheduling for sustainment maintenance work are part of the SP’s
firm fixed-price work requirements.

C-5.03.1.12.1 Tactical Sustainment Maintenance (Specific Work).                   Sustainment
maintenance is Indefinite Quantity work. Specific work includes repair, inspection, re-
build/overhaul, fabrication, approved modification, miscellaneous services, including PM and
repairs performed on 2 Engineer Battalion (see attachment J- C-5.03.1 08 for a list of the 2
ENGR BN equipment). Specific Work is beyond the scope of Field maintenance and is not
included in the Firm Fixed Price portion of this PWS. This work is subject to wage rates under
the SCA. The SP shall be paid a negotiated fixed price for each Repair Work Order as specified
in the procedures provided herein. The distribution of person hours for sustainment
maintenance orders is presented in Schedule B.

C-5.03.1.12.2 Tactical General Procedures. The SP shall bring all requests for sustainment
maintenance to the DGR for approval. The request shall have a detailed cost proposal, for
repairs to be accomplished. The scope of work shall include a description of the work, location,
priority, and relevant points of contact. If deemed necessary, either the SP or the DGR may
request that a site visit be scheduled and attended by both parties to this PWS. The SP shall
provide written recommendations for revisions, alternative methods, or deviations from the
government’s scope of work, as specified. The SP’s recommendations shall include a narrative
description and shall include references to technical specification requirements. The DGR will
review the recommendations and will approve or disapprove, in whole or in part, for use in the
prosecution of work. Upon acceptance of any recommendations proposed by the SP, the SP
shall be responsible for their accuracy, sufficiency, and completeness.             Sustainment
maintenance activities may provide support to field-level maintenance for unique item support.

C-5.03.1.12.3 Tactical Detailed Cost Proposals. The SP shall be asked to prepare
approximately 500 detailed cost proposals annually (one detailed cost proposal for every
Repair/Unscheduled Maintenance Request (DA Form 2407)) in support of Indefinite Quantity
work, using Mitchell’s Estimating Books or MAT CAT, which may or may not be issued for
performance of work. If Mitchell’s or MAT CAT does not contain the man-hours required for the
task, the SP shall use a mutually acceptable standard for the estimate. Unless otherwise
specified, the SP shall submit proposals one (1) work day from the government’s request for
proposal. Each proposal shall be valid for a minimum of 30 calendar days from the proposal

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submission date to the Work order issue date. If the cost proposal is in dispute, and no
satisfactory agreement can be reached between the government and the SP, the DGR shall
make the final determination of labor hours, material, and equipment costs required. The
government reserves the right to cancel the request for proposal or procure the services from
other sources at any time.

C-5.03.1.12.4 Tactical Labor Hours and Cost Estimate. The SP shall prepare a labor hour
estimate using industry accepted estimating procedures and man-hour data from the
appropriate MAT CAT (as primary), or other appropriate estimating sources approved by the
DGR (as secondary). On a case-by-case basis, the SP shall submit all back-up sheets with the
estimate including a listing of all operations and supporting data for all estimates based on
historical information to the DGR. The total labor cost estimate shall be determined by totaling
the individual mechanic labor hours multiplied by the fully burdened Indefinite Quantity CLIN for
that trade shown in the Bid Schedule.

C-5.03.1.12.5 Tactical Material Estimates. The SP shall prepare material cost estimates
using actual vendor quotes. Material estimates shall include a detailed bill of materials
establishing the size, quality, number of units, and unit prices. Material prices shall be the
lowest price available, considering the availability of materials and time constraints of the job. If
the cost of each single item in the material estimate is less than $400, then only one quote must
be obtained. If the cost of a single item exceeds $400, then three quotes must be obtained and
the lowest one used as the estimate in the cost proposal. The government always reserves the
right to furnish material. No SP markup will be allowed on government-furnished materials
(GFM). The government reserves the right to request additional quotes for materials on a case-
by-case basis.

C-5.03.1.12.6 SP Tactical Subcontracted Work. Work that the SP proposes to subcontract
shall be identified in the estimate. Information, documentation and calculation required for
subcontract work are the same as that required for work to be performed by the SP’s work
force. All estimates for Indefinite Quantity work (Section C-5.03.1.4.2), shall be developed and
documented exclusively using the Indefinite Quantity line items for Unit Priced Tasks, Labor,
Material, and Rental Equipment.

C-5.03.1.13 Contact Team (Mobile Repairs). The SP shall provide contact teams to
perform Field maintenance and inspection when the equipment can not be brought into the
shops for scheduled (PM). The SP contact teams will also perform limited repairs to aid in the
recovery of equipment. The contact teams shall be expected to travel anywhere within the
White Sands Missile Range boundaries or outlying areas. The SP shall keep maintenance
contact trucks fully stocked at all times with the parts listed in J- VII C-5.03 09 for the three (3)
Generator Shop contact trucks and J- VII C-5.03 10 for the one (1) Heavy Maintenance Shop
contact truck.

C-5.03.1.14 Work Orders. Priorities will be assigned to all Work Orders by the IAW AR 750-
1 Paragraph 3-3, and each priority shall have specific response and completion parameters as
stated below.

C-5.03.1.14.1 Work Order Form. After completion of maintenance, the SP shall annotate and
sign the completed work order and submit to production control on a daily (one (1) time per day)
basis for automated system update. If major faults or safety issues IAW AR 385-55 are
identified by the SP during the PM, the SP shall immediately lock-out/tag-out and notify the
DGR immediately via telephone. The SP shall annotate the work order with the PM performed

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and all uncorrected deficiencies and forward to production control for system update. Following
completion of the work order the SP shall input actual results of the maintenance into the
approved automated system by COB on the day of actual completion. In addition, the following
information shall be updated:

          1. Date of PM completion

          2. List of minor defects or deficiencies corrected during PM

          3. List of parts costs and labor hours used for PM completion

          4. List of deficiencies not corrected (if applicable)

          5. Employee ID

C-5.03.1.14.2 Completion of Work Orders. The SP shall verify that work is completed IAW
applicable plans and specifications IAW the following table shown as time in calendar days,
unless additional time is granted, in writing, by the DGR. Additional time may be granted for
materials having a long lead-time, seasonal issues, and other government reasons. Completion
times for Specific Work will be derived from the negotiated Work Orders for labor hours.


                            Work Order Completion Times
       Labor Hours/Work Order      Priority 03    Priority 06             Priority 13
       1 to 10                       1 day          3 days                 10 days
       11 to 16                     2 days          6 days                 20 days
       17 to 25                     3 days          8 days                 30 days


C-5.03.1.14.3 Projects Greater Than 25 Total Hours. Projects greater than 25 total hours
will be calculated at three (3) calendar days for every 25 additional hours.

C-5.03.1.14.4 Specific Work Liquidated Damages. If the SP fails to complete the work on
any Work Order within the time specified on the Work Order or Change Order, or any extension
granted thereto, the SP shall pay to the government as liquidated damages the following
applicable sum for each calendar day of delay:

       Total Work Order Cost             Liquidated Damages

         Up to $5,000                    $50 per calendar day
         $5,001 to $10,000               $100 per calendar day
         $10,001 to $15,000              $150 per calendar day

C-5.03.1.14.5 Completed Work. A copy of the completed work order authorizations shall be
submitted to the DGR. The SP shall sign the completed work order authorizations certifying the
work was satisfactorily performed and IAW the work order. After the completion of each work
order, the SP shall input into the approved automated system (the government designated
database per paragraph C-5.03.1.2.2.3) the names of the individual(s) who worked on the job,
their total hours, parts, and parts and labor cost.



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C-5.03.1.15 Supervision. The SP shall have a competent project manager or supervisor,
with authority to provide sufficient labor, materials, and equipment IAW requirements of this
PWS and to act on the SP’s behalf. As a minimum, the SP’s representative shall be available
during normal working hours and shall be physically available to the DGR or designated
representative within three hours during normal working hours and four hours after normal
hours. Instruction given by the DGR to the SP’s representative shall be considered to have
been given directly to the SP. The SP shall be responsible for quality control.

C-5.03.1.15.1 Supervisory Tasks. Supervisory tasks shall include, but not be limited to, the
following:

C-5.03.1.15.2 Carelessness and Abuse. The SP shall prevent general carelessness in
operations and abuse of equipment and shall instruct employees to abide by safety rules and
regulations for the protection of government personnel, the general public, and themselves.

C-5.03.1.15.3 Sanitation and Cleanliness. The SP shall maintain worksites and other areas
utilized in the performance of this PWS in a neat, clean, orderly and sanitary condition. All
debris shall be removed as work is completed and the premises shall be kept free at all times
from accumulations of waste material and/ or rubbish resulting from work performed under this
PWS. The premises shall be subject to inspection by the DGR and designated representatives.
The SP shall be responsible for correcting any violations cited.

C-5.03.1.15.4 Work Coordination and Access. The SP shall prearrange and coordinate with
the requester for access to vehicles/equipment/facilities when required. The SP shall report to
the DGR instances where access could not be obtained to vehicles/equipment/facilities because
the requester failed to be available at the prearranged time. The SP shall call requestor after
the initial attempt to perform work, and return to requester’s location after subsequent
coordination and appointment by occupant. Return calls happen approximately five (5) percent
of the time. When reporting such instances, the SP shall provide the DGR with a copy of the
work document and pertinent facts related to the incident.

C-5.03.1.15.5 Information. Provide various essential elements of information, available only
through the SP, which must be reported to higher levels of command, as specified. The SP
shall develop and maintain a data system that will provide accurate and complete data for the
reports. The system shall be automated to the maximum extent possible and be compatible
with government software applications currently in use. The reporting system developed by the
SP shall be subject to review by the DGR.

C-5.03.1.15.6 Other. Report to the DGR other circumstances that would affect performance of
the work required under the PWS IAW FAR 52.243-7, Notification of Changes (Section I).

C-5.03.1.16 Records and Files. The SP shall retain records and files for the minimum
periods stated hereafter, but not less than that stated in the Examination of Records clause in
Section I.

C-5.03.1.16.1 Records. Shall maintain records and files IAW DA PAM 750-8 and AR 750-1
(see Attachment J- C-1 05).

C-5.03.1.16.2 Historical Records. The SP shall maintain such forms as DA From 2408-9
(Equipment Control Record) and Modification Work Orders for the life of the equipment.


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C-5.03.1.16.3 Work Order Files. The SP shall maintain individual files on each piece of
equipment. The appropriate forms will be obtained by the automated systems. The SP shall
retain the individual Work Order for the term of the PWS and shall make these files available for
the DGR’s review. All forms submitted shall be accurately filled out showing actual start and
completion dates, total labor hours expended, a list of materials and material cost of repair. The
DA Form 2407/DA Form 5990-E/AMC Form 2833-E shall be used for itemizing materials.
Copies of any material receipts, delivery orders, sales slips, invoices, etc., relating to the work
order shall be retained by the SP in the equipment/vehicle file as a maintenance and repair
history. The SP shall provide the DGR access to the SP maintained files during the term of the
PWS. All files are the property of the government and shall be turned over to the government
upon completion or termination of the PWS.

C-5.03.1.17 Production Control Section. The SP shall plan, schedule, and control all work
requests for tactical, armaments, turrets, track, Communication and Electronics
(COMEL)/COMSEC, non-tactical, generators, and heavy equipment processed through this
section.

C-5.03.1.17.1 The SP shall perform the following functions:

       a. Operating and managing the Production Control Section, including workload and
       man–hour accounting procedures.

       b. Receiving, editing, and processing all work requests.

       c. Key punching and verifying all card data required by the ULLS, SAMS I and II PP&C
       system.

       d. Receiving, analyzing, and distributing all production control information in the form of
       control reports, trend charts, or other appropriate means of presentation, and such other
       special workload and man–hour accounting reports as may be required.

       e. Maintaining the work order historical file.

       f.   Planning and scheduling maintenance requests.

       g. Preparing all work order documents used for scheduling workload and resources into
       the direct labor work center.

       h. Insuring that priorities and schedules are met within the capabilitiesof the support
       maintenance shop.

       i.   Maintaining the maintenance request register.

       j.   Determining man–hour requirements for each work center.

       k. Maintaining suspense and master control files for all work requests.

       l.   Maintaining equipment and component densities and modification work order control.

       m. Determining the utilization of the operational readiness float.


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       n. Planning for and scheduling periodic maintenance services and maintenance
       calibration services.

C-5.03.1.17.2 Dispatch of Army Owned Equipment. SP shall dispatch all USAG-WS (see
Attachment J- C-5.03.1 03 for a list of USAG-WS equipment for dispatch) and WSTC Army
owned equipment (see Attachment J- VII C-5.03.1 04 for a list of WSTC equipment for
dispatch) on a DD form 1970 or DA Form 5987-E, Motor Equipment Utilization Record and/or
EWS form 1032. SP shall input miles or hours used and location of the equipment into
DPAS/ULLS/SAMS I and II.

C-5.03.1.17.3 Documentation. The SP shall plan, schedule, and control work orders using
DA Form 2404/DA form 5988-E for all vehicles, heavy equipment, and generators brought into
the shops and DA Form 2407/DA Form 5990-E to send equipment to and between shops.
When equipment is sent to another shop a new work order will be initiated and closed out then
equipment is sent back to the originating shop. The SP shall maintain a maintenance request
register (DA Form 2405 or DA Form 5989-E Maintenance Request Register) or automated
equivalent and supporting files to schedule and track work. Form 5988–E/DA Form 2404, shall
be given to the person making the repairs.

C-5.03.1.17.4 Required Maintenance Records. The SP shall record all direct maintenance
labor and repair parts costs on Maintenance Request, DA Form 2407/ DA Form 5990-E/AMC
Form 2833, and DA Form 2404/ DA Form 5988-E for each equipment item maintained.

C-5.03.1.17.5 Work File Maintenance. Maintenance records shall be maintained and
retained by the SP during the life of the equipment (from the time of receipt and then transferred
with the equipment) in order to verify and track warranty claims, and covered corrective
maintenance requirements.

C-5.03.1.17.6 Work Order Production Control. The SP shall schedule equipment/vehicles
for service and notify customers in advance of work start. The SP shall open Work Orders in
the automated system, enter work completion details, close out the work order, notify the
customer of work completion, and perform file maintenance.

C-5.03.1.17.7 Work Order Priorities. Three priorities are established as follows based on the
installations Force Activity Designator (FAD) III rating (see AR 750-1, Army Materiel
Maintenance Policy, Table 3-1):

       a. Emergency (High Priority) (Priority 03). Work which takes priority over all other work
       and requires immediate action, including diverting mechanics from other work, if
       necessary, to alleviate the emergency. Usually, the work is necessary for the protection
       of health, for safety or for security of sensitive government property, to prevent damage
       to property, or work that has command emphasis. See completion times C-5.03.1.14.2.

       b. Urgent (Priority 06). Work to be accomplished by the first available mechanic.
       Mechanics should not be diverted from scheduled work orders for this work. Includes
       work required to correct a condition that could become an emergency, work that could
       seriously affect morale, work that has command emphasis, or work required by an
       activity to accomplish its mission. See completion times C-5.03.1.14.2.

       c. Routine (Priority 13). Work that does not meet the criteria for Priorities 1 or 2. Work
       in this category generally shall be done in the most economical manner. These jobs

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       cover required work that, if not accomplished, would extend an inconvenience or an
       unsightly condition. See completion times C-5.03.1.14.2.

C-5.03.1.17.7 Completion Times. The SP shall provide sufficient resources so that the
following maximum completion times are not exceeded.

C-5.03.1.17.8 Priority 03 (Emergency). 29 % of the work orders are priority 03 and shall be
completed within five (5) calendar days of receipt of the DGR approved work order. This
requirement is for those emergency work orders wherein the emergency is alleviated but
parts/materials are required to complete the work order.

C-5.03.1.17.9 Priority 06 (Urgent). 5 % of the work orders are priority 06 and shall be
completed within eight (8) calendar days of receipt of the DGR approved work order. This
requirement is for those urgent work orders that require parts/materials to be completed.

C-5.03.1.17.10 Priority 13 (Routine). 66 % of the work orders are priority 13 and shall be
completed within 30 calendar days of receipt of the DGR approved work order.

C-5.03.1.17.11 Work Order Reception During Regular Work Hours. The SP shall perform
Work Order reception during regular working hours and classify each work order with the proper
priority code. The SP shall review the DA Form 2407 to ensure the equipment and unit
information is complete, a fund code is sited in block 25, and equipment deficiencies are listed
in block 24. See DA PAM 750-8 for additional details.

C-5.03.1.17.12 Work Order Reception After Regular Working Hours. The SP shall provide
the DGR with a list of qualified personnel (and phone numbers) to be called when emergency
service is required after regular working hours. The SP shall fill out a Work Authorization Form
containing a description of the work or problem, date and time received, date and time
responded to, location, and caller’s name and telephone number for each call received. These
forms shall be delivered to the government’s Work Order Reception Center by 0800 the next
regular workday.

C-5.03.1.17.13 Work Order Documentation. The SP shall utilize and update (all applicable
fields) in the DPAS/ULLS-G/SAMS-I/II for tracking Work Orders (DA Form 2407/AMC Form
2833-E/DA Form 5990-E ). The government will maintain this work order database; the SP
shall be provided read-only privileges with the exception of the update fields, and shall query
DPAS/ULLS-G/SAMS-I/II in order to monitor work orders and respond to DGR’s requested ad
hoc reports. The SP shall enter all work orders, prior to 1600 hours for all work orders
completed that day.

C-5.03.1.17.14 Reimbursable Customers. Some of the supported Units are reimbursable
customers required to reimburse the maintenance facility for services provided. A list of
reimbursable Account Processing Codes (APCs) is provided by the Budget Analyst responsible
for the Materiel Maintenance account, Program and Budget, and DRM. The SP shall enter the
APC, identify the cost by type of equipment, AMS code, or project code, on each work order.
The SP shall provide data required for all reimbursable work requests to DRM. The SP shall be
provided with a list of APCs 30 calendar days prior to Contract start date and as changes occur.
The list shall be updated and distributed as changes occur. The SP shall ensure that all parts
and labor costs are properly recorded and verified before closure of a work request. Closures
shall be finalized within one work day after customer pick up.


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C-5.03.1.18 Inspection Section. The SP shall perform Technical Inspections (TI) prior to
repairs, evacuation, accepting end items or components, and turn-in of unserviceable or excess
end items or components. TIs are to be made by technically qualified individuals. Inspections
will be performed on all tactical, armaments, turrets, track, COMEL, non-tactical, generators,
and heavy equipment according to equipment maintenance and serviceability standards
applicable to the maintenance level performing the repair. The SP shall use the results to:

       a. Verify serviceability.

       b. Determine the economic reparability of the item.

       c. Determine the extent of maintenance effort and repair parts required to restore the
       item to the prescribed serviceable condition.

       d. Determine if unserviceable items were rendered unserviceable due to other than fair
       wear and tear.

       e. Determine estimated cost of damage (ECOD).

       f.   Determine if all applicable MWOs have been applied.

C-5.03.1.18.1 The results of the technical inspection shall be documented on DA From
2404/DA Form 5988-E and reviewed by the DGR for a determination as to whether repairs are
authorized. If the government approves TI repairs, the SP shall requisition the associated repair
parts and initiate repair actions.

C-5.03.1.18.2 Inspections for Scheduled and Repair Maintenance. Maintenance Acceptance
Inspection shall be performed IAW AR 750-1.

C-5.03.1.18.2.1 Initial Inspection. An initial inspection shall be performed on all equipment
brought into the maintenance shop before it is placed on the maintenance scheduled. This
inspection shall determine if:

       a. Repairs will be required in addition to scheduled field maintenance.

       b. Equipment coming in for sustainment service was rendered unserviceable because
       of other than fair wear and tear. If negligence or willful misconduct is suspected, repair
       will not be made until a KO release statement is received per AR 735–5 (see paragraph
       C-5.03.1.18.3 for processing ECODs).

       c. Repairs will exceed the Maintenance Expenditure Limits (MEL) IAW TB 43-0002-27
       series publications. If the equipment repairs exceed the MEL, the SP shall forward a
       copy of the inspection paper work to the Equipment Management Section for a
       determination to repair or turn-in.

C-5.03.1.18.2.2 In-progress Inspection. This inspection includes quality control. Technical
inspectors report their findings of efficiencies/deficiencies to the Maintenance Foreman.

C-5.03.1.18.2.3 Final Inspection. Determine if end item can be returned to the user. During
final inspection the inspector is to list any faults found. Attach the final inspection to the DA form


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2407 that is given to the person who performed the repairs. The repairer corrects all faults found
during the final inspection.

C-5.03.1.18.3 Technical Inspections for Acceptance. SP shall inspect all equipment being
transferred in from other installations or be transferred between installation organizations, and
new procurements will be inspected for serviceability and any warranty work. Equipment being
transferred in from other installations and fire equipment shall be inspected for acceptance a
minimum of 60 days prior to transfer date. This inspection shall serve as the final acceptance
inspection and certifies that the item is at the maintenance standard or establishes corrective
action required by the losing unit before transfer. It also serves as a baseline for the verification
of equipment condition at the receiving location. The government will be responsible for funding
temporary duty (TDY) expenses related to their responsibilities for inspections.

C-5.03.1.18.3.1 Technical Inspection for Turn-in. Verification inspections of major end
items ensure the accuracy of a TI when it results in unserviceable, uneconomically reparable
condition codes (CC) of H or P.

       a. Technical inspections resulting in unserviceable, uneconomically reparable CCs of H
       or P are verified using independent inspections prior to requesting disposition
       instructions per AR 710–2. The individual performing the initial CC classification will not
       perform verification inspection.

       b. Inspectors conducting verification inspections are technically qualified in the
       equipment commodity they are inspecting.

       c. The recording of a verification inspection will be done by typing or stamping a
       statement on the original inspection form. The required data elements are—

       d. Organization of the verifying inspector.

       e. Inspector’s name and grade.

       f.   Date of inspection.

       g. Signature of inspector.

       h. Major end items with CC of H or P that fail a verification inspection will be referred to
       the maintenance officer with the corrected classification. The maintenance officer will
       determine further action required to repair the item.

C-5.03.1.18.4    Estimated Cost of Damages (ECOD).

       a. When a technical inspector detects damage to an end item/Class IX component
       through other than fair wear and tear, this damage will be documented on DA Form
       5988–E/DA Form 2404/.

       b. The inspector’s rationale for this determination will also be included on the form. Two
       copies of DA Form 5988–E /DA Form 2404 are attached to copy 4 of DA Form 2407
       that requested the ECOD and shall be forwarded to the DGR. A third copy shall be filled
       with copy 5 of DA Form 2407 at the Production Control activity.


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       c. When the TI supports an investigation of pecuniary liability and actual costs cannot
       be determined, inspectors will prepare an ECOD. Basic policy guidance for an ECOD in
       support of a FLIPL is in AR 735–5.

C-5.03.1.19   Maintenance Shops

C-5.03.1.19.1 Commercial and Tactical Vehicle Maintenance Shop. The SP shall provide
field and sustainment maintenance on the following types of equipment in this shop: tactical and
non-tactical trucks and trailers, combat track vehicles, and material handling equipment (see
attachment J- C.5.03.1 11 for a list of automotive equipment). Maintenance of this equipment
will consist of both field maintenance (see Attachment J- VII C.5.03.1 05 for the PM check
lists), DGR approved sustainment maintenance to include, but not limited to, the following:
repairing of gasoline and diesel engines, electrical systems, hydraulic systems, drive systems to
include transmissions and drive trains, brake systems, air systems, cooling systems, fuel
systems, exhaust systems, wheel and track systems, steering systems to include manual and
power steering, frame and towing attachments, springs and shocks, body and cab systems, and
electrical and non-electrical gages, The SP shall also provide off-site field and repair
maintenance. The SP shall also operate the tire and track shop as part of the automotive shop.
Results of the maintenance action shall be entered on DA Form 5988–E/DA Form 2404.

C-5.03.1.19.1.1 Material Handling Equipment (MHE). The SP shall provide on-site repair
services and field maintenance for commercial MHE to include, but not limited to, forklifts and
warehouse tugs. MHE includes Direct Current (DC), gasoline, diesel, and propane powered
(see Attachment J- C-5.03.1 12 for a list of MHE). The SP and the customer will determine if
the equipment must be transported back to the maintenance facility. The SP shall troubleshoot,
repair, upgrade, modify, and provide customer support for all related systems and components.

C-5.03.1.19.1.2 Combat Track Vehicles. The SP shall trouble shoot and repair electrical
systems, transmissions and drive trains, brake systems, air systems, cooling systems, fuel
systems, exhaust systems, track systems, steering systems, electrical and non-electrical gages
and communication systems.

C-5.03.1.19.1.2.1 The Service Provider shall provide Commercial/Tactical Vehicle and
Equipment Component Rebuild services.

       a. The Service Provider shall return to depot in parts container items for engine rebuild
       services.

       b. The Service Provider shall return to depot in parts container items for drive train
       rebuild services.

C-5.03.1.19.1.2.2 Tire and Track Shop Operations. The SP shall provide tire and track
repair, replace and reissue tires and track.

C-5.03.1.19.1.2.2.1   Tire Operations. The SP shall:

       a. Maximize safety and savings benefits from the proper use of retread tires.

       b. Establish surveillance procedures to ensure that all reparable vehicle tires are
       recovered prior to the end of their useful life.


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      c. Reparable tactical tires will be retreaded by transferring tires to appropriate depot,
      not discarded, and tires classified not reparable/not economically reparable will
      processed through the DPW Environmental Division compliance POC for disposal.

      d. Except for restrictions listed below, or approved as waivers by HQDA (DALO–SMM),
      using activities will use retread tires.

           1. Two-ply tires without breaker strips or belts will not be retreaded.

           2. Buses will not be operated with retread tires on the front wheels.

           3. Ambulances, both commercial and military; M747 semitrailers; M977–series
           heavy expanded mobility tactical trucks (HEMTTs); and any vehicle with a central tire
           inflation system will not be operated with retread tires.

           4. M911 heavy hauler, truck tractor vehicles will not be operated with retread tires
           on steering axles.

           5. Retread tires will not be used on any axle of the M860A1 Patriot Missile trailer or
           any large missile system and its prime mover. This includes not using retreads on
           any axles of the M983 HEMTT tractor when it is the prime mover of the Patriot
           Missile trailer. Retread tires will not be used on any axle of the M985E1 HEMTT
           Cargo Guided Missile transporter.

      e. Applicable State and Federal transportation codes will be met when a vehicle is
      operated off the installation.

      f. Nondirectional cross-country retreaded tires will not be used on any axle of any
      vehicle or trailer, including such vehicles as 5-ton and 2.5-ton trucks.

      g. Regrooving of tires is not permitted because it is not structurally viable or cost
      effective.

      h. Automotive, commercial, tactical, and off-the-road type (combat, materiel handling
      equipment, and construction equipment) tires will be retreaded to the extent that it is
      economical and practical without endangering personnel/equipment.

      i.   To ensure the quality of retreaded tires –

           1. Retreading can be performed several times as long as the casing is removed
           from the vehicle before damage occurs.

           2. SP shall ensure that all retreaded tires are inspected for quality of workmanship
           upon receipt. Upon discovery of deficiency in workmanship or quality, inspectors will
           immediately initiate a QDR/EIR to TACOM or AMCOM.

           3. SP shall place maximum emphasis quality and if tires repaired or retreaded by
           local commercial sources will be guaranteed against defects in materiel or
           workmanship for the tread life of the tire under contract specifications or ASTM
           standards. Defective tires will be reported for disposition instructions per DA Pam


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           750–8 and DA Pam 738–751. Non-retread tires will be returned to the SP for repair
           or adjustment.

           4. The current requirements of the Department of Transportation’s Federal motor
           vehicle safety standards for retread or repaired tires apply to the quality of military
           tires.

C-5.03.1.19.1.3 Load, Personnel Lift, and Electrostatic Testing. The SP shall inspect to
ensure these test are performed on all equipment requiring these test.

C-5.03.1.19.1.3.1 Load Testing. Load testing shall be accomplished on an annual basis for
all MHE. When MHE requires annual load test, the SP shall contact the DPW Service Order
Desk and place a trouble call to have the load test performed. This procedure will be followed
any time work is performed on MHE hydraulics.

C-5.03.1.19.1.3.2 Personnel Lift Test. The SP shall ensure a personnel lift test is performed
annually on those pieces of equipment used in lifting personnel. Equipment requiring this test
would include Electrical Maintenance Bucket Trucks. The SP shall accomplish this through a
qualified vendor. Other equipment that falls into this category are the Fire department This
same requirement also pertains to the Fire Departments ladder and rescue trucks.

C-5.03.1.19.1.3.3 Electrostatic Test. Electrostatic test shall also be performed on equipment
used around high power electrical lines and shall also be accomplished by a qualified private
vendor.

C-5.03.1.19.2 Heavy Maintenance Shop. The SP shall provide field and sustainment
maintenance on the following types of equipment in this shop: commercial and tactical
construction equipment, air compressors, and grounds keeping equipment (see Attachment J-
C.5.03.1 13 for a list of heavy equipment). Maintenance of this equipment will consist of both
field maintenance (see Attachment J- C.5.03.1 05 for the PM check lists), DGR approved
sustainment maintenance which shall include, but not limited to, repair or replace heavy
equipment items and systems. Items and systems include, but are not limited to, the following:
Engines, electrical systems, hydraulic and fluid systems, drive systems, brake systems, air
systems, cooling, systems, fuel systems, exhaust systems, wheel and track systems, steering
systems, frame and towing attachments, springs and shocks, body and cab systems, electrical
and non-electrical gages, and communication systems. The SP shall also provide off-site field
and repair maintenance. Results of the maintenance action shall be entered on DA Form 5988–
E/DA Form 2404.

C-5.03.1.19.2.1 The SP shall provide maintenance support on Construction Equipment and
components, to all satellite units/activities of WSMR, to include areas designated in AR 5-9 with
other units/activities having support agreements with USAG-WS. Where feasible all repairs
shall be performed on-site. The SP and the customer will determine if the equipment must be
transported back to the maintenance facility. These decisions shall be based on but not be
limited to cost, extent of repair, and safety. Regular maintenance and emergency services shall
be provided during regular duty hours. After duty hours, emergency services must be approved
by the DGR. The SP shall troubleshoot, repair, upgrade, modify, and provide customer
assistance for supported systems and components.

C-5.03.1.19.2.2 Load and Personnel Lift Testing. The SP shall inspect to ensure these test
are performed on all equipment requiring these test.

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C-5.03.1.19.2.2.1 Load Testing. Load testing shall be accomplished on an annual basis for
all cranes. When cranes requires annual load test, the SP shall contact the DPW Service Order
Desk and place a trouble call to have the load test performed. This procedure will be followed
any time work is performed on cranes hydraulics.

C-5.03.1.19.2.2.2 Personnel Lift Test. The SP shall ensure a personnel lift test is performed
annually on those pieces of equipment used in lifting personnel. The SP shall accomplish this
through a qualified vendor.

C-5.03.1.19.3 Generator Maintenance Shop. The SP shall provide field and sustainment
maintenance on the following types of equipment in this shop: commercial and tactical
generators, emergency back-up generators, and stationary generators around the Range (see
Attachment J- C.5.03.1 14 for a list of generators). Maintenance of this equipment will consist
of both field maintenance (see Attachment J- C.5.03.1 05 for the PM check lists), DGR
approved sustainment maintenance, and off-site maintenance ( see attachment J- C-5.03 15
for a list of stationary generators and their locations). Results of the maintenance action are
entered on DA Form 5988–E/DA Form 2404.

C-5.03.1.19.3.1 Weekly Inspections and Power Transfers. SP shall perform weekly
operation inspections on all emergency back-up generators. These generators are within the
vicinity of the Main Cantonment area (see attachment J- C-5.03 15 for emergency back-up
generators and their locations). In addition to performing the weekly operation checks on these
generators the SP shall also perform monthly power transfers in which coordination with the
high-voltage shop and building occupants shall occur prior to the test. For other power transfers
that disrupt traffic flow, protection provided by fire and intrusion alarm systems, and routine
activities of the installation, the SP shall notify the DGR in writing five (5) working days prior to
work commencement. If work requires scheduled or unscheduled interruption, disconnect or
cut-off of any utility to or within the facility, or that a facility be vacated, the SP shall take action
(five (5) calendar days in advance if interruption is scheduled) to (a) notify customers/facility
users and the DGR, (b) avoid damage to customer equipment, and (c) minimize disruption of
the activity’s operation. Perform field maintenance on stationary generators around the range.

C-5.03.1.19.4 Stallion Range Center (SRC) Maintenance Shop. The SP shall maintain
both automotive and heavy equipment located at this site (see Attachment J- C.5.03 16 for a
list of equipment in this location). Maintenance of this equipment will consist of both field
maintenance (see Attachment J- C.5.03 05 for the PM check lists) and DGR approved
sustainment maintenance.

C-5.03.1.19.5 Tactical Vehicle Maintenance Shop. The SP shall provide maintenance
support on Combat Vehicles and components (see attachment J- C-5.03 17 for a list of tactical
equipment and attachment J- C-5.03 08), to all satellite units/activities of USAG-WS, to include
units/activities having support agreements with USAG-WS. Where feasible all repairs shall be
performed on-site. The SP and the customer will determine if the vehicle must be transported
back to the maintenance facility. These decisions shall be based on but not be limited to cost,
extent of repair, and safety. The SP shall troubleshoot, repair, upgrade, modify, and provide
customer support for all systems and components.

        a. Electrical systems. The SP shall troubleshoot and repair shorts, facility wiring plugs
        and connections. The SP shall replace control boxes, starters, and alternators, as


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       required for the safe operation of the vehicle. The SP shall check and repair or replace
       panels, lights, wiring harnesses, and controls as required.

       b. Hydraulic Systems. The SP shall inspect and repair or replace hydraulic systems as
       necessary. The SP shall clean and repair cylinders and hydraulic valves as required.,
       The SP shall perform repairs based on the results of the checks and tests.

       c. Suspension Systems. The SP shall replace worn or damaged parts, adjust track
       tension, lubricate as required, and fill hubs with oil as needed.

       d. Engine Assembly. The SP shall repair all oil, fuel, water and exhaust leaks; replace
       worn or broken parts; make all necessary adjustments to valve train and fuel-related
       components and torque nuts and bolts to specification; time engine, repair or replace
       engines; steam clean power packs and hulls; ground hop when necessary; and install
       power packs in hulls.

       e. Transmissions. The SP shall repair and test transmissions as required. Most
       tracked vehicles contain internal steering and braking, which shall require added
       adjustments and checks. The SP shall adjust, repair, and replace parts as required.

       f. Maintenance Services. The SP shall drain and replace engine oil; replace oil, fuel,
       air, and hydraulic filters; perform lubrication when required; and top off all fluid levels
       except fuel.

       g. Road Tests. The SP shall road test all repaired Combat tracked vehicles, and shall
       ensure that power, steering, and braking all perform within safe operating parameters for
       the vehicle. Road test shall be performed in designated area. Test results must be
       within 10/20 standards.

       h. Bradley, Avenger, and Wolverine armored vehicles. The tactical maintenance section
       provides tactical repair and replacement using LRU repair capabilities.

       i.   Vehicles turret fire control, stabilization, NBC, recoil, and electrical systems.

C-5.03.1.19.5.1 Armament Systems and Subsystem Maintenance.                The Armament
Maintenance Section provides base shop LRU, armament and small arms repair capability (see
attachment J- C-5.03 18 for a list of weapons and attachment J- C-5.03 08). The Armament
Repair Section provides field maintenance on all armament-related equipment to include:
turrets, fire control systems, small arms, and sight units.

C-5.03.1.19.5.1.1 The SP shall provide maintenance support on Small Arms and
components, to all satellite units/activities of USAG-WS, to include other units/activities having
support agreements with USAG-WS. Where feasible all repairs shall be performed on-site. The
SP shall troubleshoot, repair, upgrade, modify, inspect, and provide customer support for all
systems and components.

C-5.03.1.19.5.1.2 Crew served weapons, both carried and vehicle mounted. This shall
include all associated support items and/or ancillary subcomponents of the weapons.

C-5.03.1.19.5.1.3    Rifles, machine guns, submachine guns, grenade launchers, handguns.


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C-5.03.1.19.5.1.4 The Service Provider shall maintain weapons and ammunition. The Service
Provide shall conduct weapon, weapon parts, and maintenance ammunition (less than 1,000
rounds.) inventories according to prescribed physical security requirements as identified in AR
190-13, Chapter 2 and 6, AR 190-11, and AR 190-51, Paragraph 1-24 and Appendix D. The
Service Provider shall prepare requisition and turn-in of maintenance ammunition as required or
identified by the Government.

C-5.03.1.19.6 Communication and Electronic Equipment.                 The SP shall provide
maintenance support on Communications and Electronic Equipment and components, to all
units/activities of USAG-WS, to include other units/activities having support agreements with
USAG-WS. The SP shall troubleshoot, repair, upgrade, modify, and provide customer support
for all systems and components (see attachment J- C-5.03 08 for communication equipment).

C-5.03.1.19.6.1 Fixed Antennas. Antenna mast group trucks, to include pneumatics,
hydraulics, electrical systems, masts, gear boxes, stabilizer mounts, and standard vehicle
components, but excluding non-tactical microwave antenna systems.

C-5.03.1.19.6.2 Mobile Communications and Related Vehicle Equipment. The SP shall
install and perform maintenance on tactical and commercial radios, SINCGARS radios, field
telephones, and vehicular mounted C-E equipment. Vehicle-mounted equipment shall include,
but not be limited to, sirens, horns, bull horns, radios, lights, and communications radios. The
SP shall also maintain hand-held radios.

C-5.03.1.19.6.3 Other Equipment. The SP shall maintain communication shelters, combat
vehicle communications helmets, ballistic computers, target mechanisms, night vision
equipment, COMSEC equipment, intrusion detection devices, audio-visual, Identification Friend
or Foe (IFF) system, and hand-held radar speed detectors.

C-5.03.1.19.6.4 Communications Secure Equipment. The SP shall maintain and classify
COMSEC equipment inside the COMSEC vault. The SP shall keep this vault secure at all
times. All COMSEC equipment located inside the COMSEC vault shall be identified and
tagged.

C-5.03.1.20 Allied Trade Section. The Service Provider shall perform allied trade services
to include but not limited to, glass, radiator repair, vehicle body work, battery, welding,
fabrication, and machining components to replace one-of-a-kind parts or components.

C-5.03.1.20.1 The Service Provider shall perform machine shop type operations. The Service
Provide shall accomplish, but not limited to, the following: Fabricating special tools and heavy
equipment parts (e.g., gear pullers, starter repair tools, weapon sizing tools, bushings, pins,
bolts, braces, and high-pressure hoses), field equipment, and welding stainless steel,
magnesium, and other exotic metals using wire/mig, heiliarc, arc welding, and braising.

C-5.03.1.20.2 The Service Provider shall perform weapon or weapon parts destruction when
declared non-repairable based upon receipt of a Government approved work order, Department
of Army (DA) Form 2407.

C-5.03.1.20.3 The Service Provider shall provide Sheet Metal services utilizing metal shear,
metal roller, hydraulic press, power saws, grinders, welding machines, riveter, and other
associated sheet metal work power tools.


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C-5.03.1.20.4 The Service Provider shall provide vehicle damage repair or replacement
services to include, but not limited to, repairing body damage, cargo beds, and troop seats, and
fabricating body parts from raw materials.

C-5.03.1.20.5 The Service Provider shall provide Body Shop type operations. The Service
provide shall accomplish, but not limited to, the following:

       a. Removing and/or replacing tactical vehicle windows/windshields by cutting or
       modifying glass dimensions or shapes.

       b. Replacing tactical vehicle and flatbed wooden beds and side stakes, fabricating
       tactical vehicle wooden or metal panels, and restoring vehicle body parts (e.g., fenders,
       bumpers, and doors to original condition; removing dents, holes, rust, and parts
       damaged beyond repair and replacing with new or fabricating parts).

C-5.03.1.20.6 The Service Provider shall provide radiator repair services to include, but not
limited to, pressure checking radiators for leaks, repairing leaks, pressure checking repairs, and
replacing non-repairable cores.

C-5.03.1.20.7 The Service Provider shall provide vehicle and equipment wash, lubrication,
and battery services. The Service Provider shall accomplish, but not limited to, the following:
Washing/steam washing vehicles/equipment (e.g., vehicle outside, engine, and undercarriage),
applying rust proofing compound to equipment as required in technical bulletins, lubricating
vehicles and equipment, and purging and cleaning vehicle systems and parts (e.g., gas tanks,
oil systems, hydraulic systems, and component parts).

C-5.03.1.20.8 The Service Provider shall provide tentage, textile, vinyl, canvas, and
upholstery repair and fabrication for commercial tactical equipment and canvas end items (e.g.,
tents, liners, tempers, cargo covers, tarps, seat cushions).

C-5.03.1.20.9 Battery Shop Operation. The SP shall provide a battery maintenance and
recovery shop which shall inspect, add distilled water, install, remove, test, and conduct
recharging of batteries installed in/on authorized equipment, properly fill/activate,
charge/recharge, issue/reissue, diagnose, test, recover, and temporarily store
serviceable/unserviceable batteries and related support materiel.

C-5.03.1.20.9.1 Lead-Acid Batteries. The SP shall use batteries prescribed by the
equipment technical manual and ensure that suitable sealed (maintenance free) batteries that
support the performance specifications required by equipment technical manuals are available
for use. The SP can turn-in unserviceable commercial batteries buy calling the DPW
Environmental Division compliance POC and making an appointment for turn-in. The SP shall
return unserviceable military standard batteries to the SSA for return to depot in exchange for
serviceable batteries. The SP shall ensure that the battery shop is operated in an Occupational
Safety and Health Organization/Environmental Protection Agency compliant manner.

C-5.03.1.20.9.2 Rechargeable Communication-Electronic Batteries. The SP shall use
rechargeable communications-electronics batteries for garrison duty and training (to include
training at the Warrior Transition Course) and will develop rechargeable battery standard
operating procedures as stated in AR 750-1. Those batteries that can not be recovered shall be
turned in IAW paragraph C-5.03.1.3 above.


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C-5.03.1.20.10 Fuel and Electrical Shop. The SP shall perform, but not limited to, rebuilding
and testing of fuel injectors, fuel injector pumps, starters,
alternators, and vehicle electrical systems. The SP shall also:

       a. Report items in accordance with paragraph C-5.03.1.18.3 above when there is
       noticeable damaged due to negligence.

       b. The 60-amp generator, stock number 2920-00-909-2483, requires installation of the
       adjustment plug; otherwise, a missing part statement is required.

       c. Wiring harness jobs or electrical problems on military vehicles require the Inspection
       Section to inspect the vehicle first.

       d. All components job-ordered to the Fuel and Electric Shop must be cleaned of excess
       dirt, oil, and water before acceptance. Usually, this responsibility falls on the unit that
       job-ordered the equipment.

       e. The Service Provider shall perform electrical and fuel system component rebuild
       services.

C-5.03.1.21 Quartermaster and Chemical Equipment Shop. The SP shall provide service
equipment air conditioning, refrigeration and chemical equipment.

C-5.03.1.21.1 Vehicle and Shelter Air Conditioning. The Contractor shall service and
repair tactical vehicle, truck, automobile, van, and shelter mounted air conditioning and
refrigeration units. The contractor shall provide on-site repair services for those units installed in
vans or shelters.

C-5.03.1.21.2 Chemical Equipment:

       a. SP shall document missing organizational parts on the organizational copy of DA
       Form 5988-E.

       b. A copy of the applicable technical manual is required to accompany the equipment at
       the time of initial inspection.

       c. Equipment required to be purged will be submitted with a purging statement.
       Equipment will not be accepted without a purge statement.

       d. Damaged equipment requires a damaged statement, authenticated by the
       organizations designed representative.

       e. SP shall ensure equipment operators or individuals knowledgeable of equipment
       must be present for job orders repaired on site.

C-5.03.1.22    Maintenance and Repair Parts Management

C-5.03.1.22.1 This section will provide support for all field, sustainment, and tactical
maintenance shops on the installation. Upon receiving DGR approval, the SP shall research,
requisition, receive, store, issue, preserve, evacuate, and dispose of repair parts as directed by
the DGR.

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C-5.03.1.22.2 Shop Stock. In determining items authorized as shop stock, the SP shall use
the criteria specified in AR 710-2 for a Maintenance Unit collocated with a Supply Support
Activity. The Government will limit authorization to requisition shop stock to the criteria in AR
710-2 or any commercial part-numbered Class IX repair part for commercially designed
equipment.

C-5.03.1.22.3 Change to Requirement Levels. The SP may change requirement levels for
shop stock items authorized by AR 710-2 that have a unit of issue of less than the quantity
needed to repair a component. The Requisitioning Objective (RO) and Reorder Point (ROP)
may be increased to the next higher quantity required to repair one component.

C-5.03.1.22.4 Essential Repair Part Stockage List. The SP shall stock items listed in the
applicable Essential Repair Part Stockage List (ERPSL) as Stockage List Code (SLC) ―P‖.
These may be stocked in shop stock. The SP shall maintain the 2nd ENGR BN Diagnostic
Mandatory Parts List (DMPL).

C-5.03.1.22.5 Revision of Supply Operation Files. The SP shall revise and update SAMS-
I/TDA Supply Operations files monthly. The monthly revised ―Users Report of Balance File‖
listing shall become the new approved shop stock list. The SP shall submit the January and
July revised listing to the DGR for review as specified.

C-5.03.1.22.6 Non-ASL Shop Stock. The SP may stock items that meet shop stock demand
support requirements or otherwise meet the requirements of AR 710-2. The RO and ROP for
these items shall be developed using SAMS-I/TDA or DA PAM 710-2-2 shop stock demand
support criteria.

C-5.03.1.22.7 Inventory. The SP shall review and inventory Shop Stock in accordance with
DA PAM 710-2-2, semi-annually. The SP shall prepare inventory adjustment documents in
accordance with AR 735-5. The SP shall provide the inventory adjustment documents to the
DGR within five working days after adjustments are posted, for review and approval. The SP
shall perform causative research of inventory discrepancies of sensitive items or an extended
dollar amount greater than $500, correct the cause of the discrepancy, and adjust the Stock
Record Account to reflect actual quantities in accordance with AR 710-2.

C-5.03.1.22.8 Bench Stock. Bench stock is common items such as hardware, resistors, bulk
hose, bulk tubing, and metal.

C-5.03.1.22.9 Stockage Levels. The SP shall not request the requisition of any excess
bench stock (quantities in excess of 15 days of supply (DOS)). Stockage levels of items
replacing obsolete parts shall use the demand history of the obsolete bench stock items.
Requisitions for kits containing individual parts not intended for use in a single repair operation
shall require approval of DGR. Bench stock items shall meet the requirements of AR 710-2 and
as specified herein.

C-5.03.1.22.10      Requests and Accounting. The SP shall account for and submit requests
for requisition of bench stock items in accordance with AR 710-2, DA PAM 710-2-2, SAMS-
I/TDA Supply Operations, and as specified herein. The SP shall use SAMS-I/TDA in place of
the DA PAM 710-2-2 Location Listing and Replenishment Tag. Bench stock items provided by
the Government will be NSN/Military Standard Items when available.


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C-5.03.1.22.11    Excess Repair Parts. The SP shall turn-in excess repair parts to the SSA
within ten calendar days after they become excess. The SP shall process the request for issue
within one work day after receipt of an MRO. The SP shall prepare DD Form 1348-1 for turn-in
supplies in excess of authorized stockage levels and turn in supplies.

C-5.03.1.22.11.1 Turn-In of Serviceable Repair Parts. The SP shall identify each issue of
repair parts with a specific work order. The SP shall return serviceable repair parts not used for
that work order to shop stock within three work days after work center completion of the work
order. The SP may retain, as bench stock, serviceable repair parts that meet bench stock
criteria.

C-5.03.1.22.11.2 Turn-In of Unserviceable Recoverable Repair Parts. The SP shall turn in
unserviceable recoverable repair parts to the SSA in accordance with AR 710-2.

C-5.03.1.22.11.3 Shop Stock Repair Parts. Shop stock repair parts shall be considered
excess the first working day after the parts are listed on the SAMS-I/TDA Supply Operations
monthly excess report as directed disposition.

C-5.03.1.22.12 Usage of Parts. The SP shall record the usage of repair parts and supplies
on DA Form 2407/5990-E.

C-5.03.1.22.13 Security, Storage, and Rotation of Supplies. The SP shall secure, store,
locate, and rotate materiel maintenance supplies IAW AR 710-2.

C-5.03.1.22.14 Transfer of Supplies from Storage to SP Shop Stock Outlet. The SP shall,
upon receipt of a Materiel Release Order (MRO), process the request for issue within one
workday after receipt.

C-5.03.1.22.15 Controlled Exchange & Cannibalization. The SP shall ensure prompt
compliance with requirements as directed by the DGR on controlled exchange and
cannibalization in accordance with AR 750–1.

C-5.03.1.22.15.1   Controlled Exchange. The SP shall maintain controlled exchange IAW AR
750-1 (4-9).

       a. Controlled exchange is the removal of serviceable components from unserviceable,
       economically repairable end items for immediate reuse in restoring a like item or weapon
       system to a MC condition. The unserviceable component must be used to replace the
       serviceable component or retained with the end item that provided the serviceable
       component.

       b. Controlled Exchange by Field and Sustainment levels of maintenance shall be
       authorized only when:

           1. It is the only means of providing an FMC end item or weapon system to
           supported unit within the time frame indicated by the IPD on the maintenance
           request.

           2. The SP must receive approval from the DGR prior to initiating a controlled
           exchange.


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C-5.03.1.22.15.2 Cannibalization. The SP shall not establish a cannibalization point unless
approved by the DRG and if approved by the DGR it shall be setup and operated IAW AR710-2
and DA PAM 710-2-2.

       a. Cannibalization is the authorized removal of components from materiel designated
       for disposal. Cannibalization supplements supply operations by providing assets not
       immediately available through the Army supply system. Cost to cannibalize, urgency of
       need and degradation to resale value of the end item should be considered in the
       determination to cannibalize.

       b. Material awaiting disposition instructions from an NICP will not be cannibalized
       without prior approval of the owning NICP.

C-5.03.2 Equipment Management Operation Section
The SP shall be responsible to manage all Army owned equipment from inception to disposal.

C-5.03.2.1    Automation. The SP shall operate and manage automation programs. The SP
shall make changes to records in the DPAS/ULLS-G/SAMS I/II/SAMS ITDA IAW AR 710 series.
The SP shall write one time and repetitive report formats in the automated systems.

C-5.03.2.2     Authorization.

C-5.03.2.2.1 Documentation. The SP shall manage all required authorization documents.
The SP shall initiate and perform reviews, coordinate requests for TDA authorization and/or
changes on DA 4610-R and submit to the DGR for approval. Once the DGR approves the DA
4610-R the SP shall submit to USAG-WS RM for input of the TDA changes. The SP shall review
all controlled non-expendable purchases and requests for proper authorization.

C-5.03.2.2.2 Justifications. The SP shall initiate and perform reviews on justifications and
maintain justification files IAW AR 71-32. The SP shall assist customers in preparing
justifications when required.

C-5.03.2.2.3 Tables of Distribution and Allowance(s) (TDA) Management. The SP shall
initiate and forward requests for TDA authorizations and changes for DGR approval. The SP
shall manage the TDA, verify, and validate balances and authorizations via PBUSE, and
respond to customer’s questions. The SP shall prepare, consolidate, and submit TDA changes
during the management of change (MOC) windows via an approved governmental (ADP)
system AMC (Army Automated Manpower Management Information System (AAMMIS).

C-5.03.2.2.4   For non-TDA items the SP shall follow the guidance below for authorizations.

       a. Tables of Distribution and Allowances.

       b. Joint Tables of Allowance.

       c. Common Tables of Allowances.

       d. Supply Bulletin 700-20.

       e. Local Command Authority - AR 71-32, Force Development and Documentation


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       f. Research and Development – AR 70-6 Management of the Research, Development,
       Test and Evaluation Army Appropriation.

C-5.03.2.2.5   All equipment shall be authorized and approved prior to acquisition.

C-5.03.2.3     Acquisition

C-5.03.2.3.1 Equipment Request. SP shall reviews all equipment requests for validity of
authorization and determination of the most economical source of supply. Reviews authorization
requests to validate the need for completeness and adequacy of justifications and forward to the
DGR for approval.

C-5.03.2.3.2 Customer Assistance. When required the SP shall provide assistance to the
customer on equipment specifications and obtain justification for authorization of controlled
equipment and obtain DGR approvals.

C-5.03.2.3.3 Excess Listings. The SP shall first review and compare excess equipment
listings for installation equipment requirements. If required equipment is found on the excess
listing, the SP shall coordinate with IMWE or ATEC and losing activities on the transfer of the
equipment.

C-5.03.2.3.4 Vendor Selection. If required equipment is not found on excess listing the SP
shall locate three vendor sources for equipment. Government selected vendors shall be the first
choice unless a less expensive source is found. Whether going with an approved government
or other vendor a market analysis shall be performed to determine best price and/or best value
to the Government. The SP shall forward this documentation to the DGR for source selection.

C-5.03.2.3.5 Sole Source Selection. If there is only one vendor that can provide the
equipment or only one vendor that can provide the equipment requirements, the SP shall
prepare a Sole Source memo outlining the specifics of the sole source selection and forward to
the DGR for approval.

C-5.03.2.3.6 Procurement Package. Once a vendor selection has been determined, the SP
shall prepare a procurement packages for equipment IAW AR 710 series for DGR approval. The
package shall consist of the request, justification, equipment specification, type authorization
(see paragraph C-5.03.2.3.1.1 above), market research and vendor selection or sole source
memo, Order Form and MIPR or Aquiline Input. This package will then be forwarded to the DGR
for final approval and signature. As part of the procurement package the SP shall request
operator, maintenance, and parts manuals. For high tech equipment the SP shall request, as
part of the acquisition package, any diagnostic equipment required and not on hand and training
for operators and mechanics in addition to the manuals mentioned above.


C-5.03.2.3.7 Receipt of Equipment. Upon receipt of new or transferred equipment the SP
shall have the equipment checked for damage en-route and then arrange for the appropriate
shop to perform an acceptance inspection. The SP shall not accept damaged equipment unless
approved by the DGR. The SP shall coordinate with the vendor to remedy any inventory
discrepancies or other vehicle and equipment problems prior to acceptance of the equipment.
The SP shall record all inspection and inventory information at time of acceptance of the new
vehicle and/or equipment. The SP shall coordinate with maintenance, as required, to have any
required equipment or auxiliary items installed on the vehicle and equipment. Prior to first

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dispatch, the SP shall ensure that the new equipment are road and operational worthy and that
all required special equipment has been installed.
C-5.03.2.3.8 Replacement Equipment. The SP shall review equipment, utilization, and
maintenance records and recommend five and seven-year equipment replacement plans for
DGR approval. These plans shall be developed once a year at the beginning of the fourth
quarter.

C-5.03.2.4    Accountability

C-5.03.2.4.1 Equipment Registration and Licensing. The SP shall provide equipment
registration and licensing for all Army-owned equipment IAW AR 58-1.

C-5.03.2.4.2 Equipment Registration. The SP shall complete DA Form 2408-9, Equipment
Control Record for each new vehicle and/or piece of mobile equipment received as prescribed
in DA PAM 750-8 and submit to the DGR.

C-5.03.2.4.2.1 Upon completion, the SP shall enter this request into Logistic Information
Warehouse (LIW). Until the return of the 2408-9 from LOGSA, the SP shall assign a temporary
license plate number to the piece of mobile equipment based on the last six (6) digits of the
vehicle identification number (VIN). When the registration number is received from LOGSA, the
SP shall update the serial number field in the automated system, notify the customer to bring
the vehicle to maintenance to have number stenciled on the vehicle and notify the customer to
have their Pro Kee changed to reflect the registration number.

C-5.03.2.4.3 Equipment Licensing. Upon return of the USA registration number from
LOGSA for non-tactical vehicles (NTV) only, the SP shall go to the AEPS website to request an
Army license plate. Upon receipt of the license plate, the SP shall update the automated
system records with the license plate number and send to maintenance to affix the plate to the
vehicle.

C-5.03.2.4.4 Annual Reconciliation. The SP shall perform an annual reconciliation of all
Army equipment which includes USAG-WS, WSTC, and GOCO equipment. This is a lengthy
process as it involves a list of equipment LOGSA shows on White Sands and a list of equipment
White Sands show they have. Both list show well over 2,000 pieces of equipment. It also,
involves extensive research and corrective actions.

C-5.03.2.4.5 Administrative Transport Management Surveys (ATMS) and Equipment
Survey Program (ESP). SP shall be prepared and provide all required documentation prior to
the start of these reviews. These reviews are conducted by both IMWE and ATEC and last for
two week each. SP shall provide escorts for the review team members.

C-5.03.2.5     Maintenance Management. The SP shall provide the primary functions of
maintenance management which includes forecasting, distribution, scheduling, and production.
provided assistance in identifying and resolving maintenance, supply, and maintenance
management problems. SP shall identify systemic problems in maintenance management and
provide assistance to improve management of maintenance workload at Field and Sustainment
levels. SP shall establish and maintain standing operating procedures (SOP).




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C-5.03.2.5.1 Materiel Records and Reports. Materiel data records and reports for
maintenance management and performance of maintenance are prepared and maintained as
prescribed in DA Pam 750–8, DA Pam 738–751, and AR 700–138.

C-5.03.2.5.2   Measurement of maintenance performance.

       a. The SP shall provide maintenance management based upon a performance
       management approach that supports the Army management philosophy described in AR
       5–1. This approach will enable the maintenance organization to develop a unified effort
       around goals and objectives.

       b. The planning and controlling functions of management will be emphasized to ensure
       that—

          1. Objectives are established to support mission goals.

          2. Performance is measured against quantifiable standards that reflect the
          objectives.

          3. Corrective actions taken are based on improving the factors that are constraining
          performance.

       c. Maintenance performance measures are the key element of the control function of
       maintenance operations management. Through use of performance measures, the SP
       shall ensure that their maintenance operation is providing the best possible support to
       sustain combat readiness.

C-5.03.2.5.3 Manpower Utilization Standards. The SP shall meet the man power
standards of AR 71-32. The utilization of maintenance manpower resources for mission
accomplishment is a mandatory requirement. AR 570–4 provides policy for the availability of
personnel in peacetime. The SP shall report Manpower utilization to the DGR on a quarterly
basis.

C-5.03.2.5.4 Maintenance Turn Around Time (TAT). The SP shall utilize TAT scorecards
to manage their maintenance operations and to ensure that the maintenance mission is
accomplished and that maintenance operations are properly resourced. The SP shall adhere to
manpower utilization standards as described in AR 750-1. The SP shall report the TAT to the
DGR on a quarterly basis.

C-5.03.2.5.5 Expenditure Limits. The SP shall upon notification of equipment exceeding
the MEL, prepare and submit waivers to exceed the MEL to the DGR for review and signature
and send to the appropriate command for approval.

C-5.03.2.5.6 Technical Inspections. The SP shall perform quality assurance reviews on
technical inspection documents to determine disposition on turn-ins and issues of equipment.

C-5.03.2.5.7 Other Maintenance Management Programs. The SP shall perform other
maintenance management programs as listed below as specified in AR 71-32.

C-5.03.2.5.7.1 Army Oil Analysis Program (AOAP). The SP shall have AOAP’s perform
IAW AR 750-1 and TB 43-0211, and take corrective actions based on AOAP results. The SP

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shall serve as the AOAP Coordinator for everyone on the Installation and ensures the
implementation of the AOAP on all components enrolled in the program as specified in DA Pam
738-750 and oil samples are submitted to the Regional AOAP laboratory. SP shall ensure
AOAP monitors are trained by the supporting AOAP laboratory staff or through a training
program approved by a PM AOAP. Any organization not complying with the AOAP program
shall reported to the DGR for follow-up action.

C-5.03.2.5.7.2 Army Warranty Program. The SP shall input maintenance schedules and
warranty information into the DPAS/ULLS-G/SAMS I/II/SAMS ITDA system. Materiel under
warranty will be identified and maintained per the detailed policies and guidance contained in
AR 700–139. The SP shall complete warranty actions as directed in AR 700–139 and reported
under DA Pam 750–8 and DA Pam 738–751. Manufacturer’s standard warranties will be
accepted when items are locally procured. Special warranties will be included in local purchases
only when they are cost effective and executable by the user. Any locally procured equipment
requiring warranty work shall be taken to the nearest manufacture’s authorized dealership for
warranty work. Warranty actions that require a modification must be applied by a valid MWO.
The MWO will be applied and reported per AR 750–10.

C-5.03.2.5.7.3 Safety Recalls and Safety-of-Use Messages. The SP shall ensure prompt
compliance with requirements dictated by safety-of-use messages in accordance with AR 750–6
and AR 95–1. The SP shall complete actions required by one-time safety-of-use messages IAW
AR 750–6. The SP shall administratively deadline any equipment pending an inspection for
safety recalls and safety-of-use messages.

C-5.03.2.5.7.4 Basis Of Issue Plan (BOIP). A BOIP is a requirements document that states
the planned placement of quantities of new equipment as well as the reciprocal displacement of
equipment. BOIPs describe in detail the new item, its capabilities, and where (in what
organizations) it is to be used. The SP shall implement BOIP requirements as directed by the
DGR.

C-5.03.2.5.7.5 Test, Measurement, and Diagnostic Equipment (TMDE). The SP shall be
the monitor for all TMDE with-in USAG-WS and receive the TMDE maintenance reports monthly
from the regional TMDE office here on WSMR. The SP shall notify customers of required Test,
Measurement, and Diagnostic Equipment (TMDE) calibration, when notified by the TMDE
Calibration Laboratory. The SP shall notify the DGR of those not complying with the TMDE
program for follow-up. The SP shall comply with the provisions of AR 750–43 for TMDE used in
support of maintenance operations. TMDE will be calibrated per the DA TMDE Calibration and
Repair Support Program (see AR 750–43 for detailed guidance). General purpose TMDE and
selected special purpose TMDE repair support will be obtained from the area TMDE regional
team here at WSMR. Acquisition, calibration, repair, and certification of TMDE will be
accomplished per AR 750–43 and TB 43–180 as part of sustainment maintenance support.

C-5.03.2.5.7.6 Load Test Program. The SP shall monitor all equipment requiring load testing
to ensure compliance with TB 43-0142. The SP shall report any violations of this TB to the
DGR for further action.

C-5.03.2.5.7.7 TACOM/CECOM Reset/Reconstitute Program.                 The TACOM/CECOM
Reset/Reconstitution Program encompasses generators, MHE and construction equipment. The
SP shall coordinate with the TACOM Logistics Assistance Representative (LAR) at Ft. Bliss, TX
to enter the equipment into the program. Once the equipment is identified for the program the
SP shall place the equipment into a NMC status and perform a TI. To be accepted in the

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program the equipment needs on a DA Form 2404 or DA From 5988-E and have a condition
code of F, H, or P. After this is completed the SP shall coordinate with the TACOM LAR to come
and inspect the equipment and verify the TI. Once the equipment is accepted into the program
and notification from the TACOM RESET LNO is received the SP shall arrange with Supply to
transfer the equipment and with Transportation to ship the equipment.

C-5.03.2.5.7.8 Vehicle and Equipment Fleet Management. The SP shall provide non-
tactical vehicle and equipment fleet management to include, but not limited to, maintaining
operations, coordinating maintenance, processing documentation, and maintaining records IAW
AR 58-1 and DA PAM 750-8.

C-5.03.2.5.7.9 Standing Operating Procedures (SOP). The SP shall maintain SOP’s for the
Maintenance Division and update when there are changes in procedures and/or regulations.

C-5.03.2.5.7.10 Modification Work Orders (MWO). Modifications to Army materiel are
either mandatory MWOs that are emergency, urgent, or routine or are alternate changes that
include minor alterations and special purpose or special-mission modifications. Mandatory
modifications will be authorized for application on a published MWO. The SP shall be
accountable for ensuring the completion of MWOs and other authorized modifications/
fabrications as directed by the DGR. The SP shall control, monitor, and report MWO work IAW
policy guidance outlined in AR 750-10, AR 220–1, AR 700–138, DA Pam 750–8, and DA Pam
738–751.

C-5.03.2.6    Equipment Utilization

C-5.03.2.6.1 Equipment Utilization Management Plan (EUMP). The SP shall maintain,
implement, and update the EUMPS for issues, turn-ins, re-justifications and replacements. The
SP shall manage equipment utilization through the use of DPAS/ULLS-G/SAMS I/II and walk-
through reviews. The SP shall request and review utilization reports. The SP shall participate in
quarterly, annual and command directed reviews. The SP shall use the utilization standards of
AR 71-32 and AR 58-1 when developing the EUMP.

C-5.03.2.6.2 Vehicle Rotation. The SP shall establish a vehicle rotation program and
recommend vehicles to be rotated to the DGR to ensure that TMP vehicle utilization (expressed
in total mileage, divided by age of the vehicle) meets the utilization goals IAW AR 58-1,
paragraph 2-8, and local policy memorandum (Use of Non-Tactical Vehicles).

C-5.03.2.6.3 Vehicle Utilization. The SP shall monitor utilization of all vehicles on extended
dispatch. The SP shall review mileage reports and other utilization data monthly (one (1) time
per month). The SP shall report vehicle utilization to the DGR monthly (one (1) time per month),
in a format approved by the DGR, and shall recommend withdrawal of dispatch, if warranted.
The SP shall NOT direct a unit or activity to turn-in a vehicle due to under-utilization without
DGR approval. The SP shall request vehicle coordinators to resubmit justification for under-
utilized vehicles as directed by the DGR.

C-5.03.2.6.4 Equipment Management/Commanders Usage Walk-Thru Reviews. The SP
shall perform equipment management/Commanders usage walk-through reviews on selected
hand receipts IAW with AR71-32. The SP shall prepare for and conduct Equipment Usage walk-
throughs with the DGR on a weekly basis. The SP shall prepare the after-action write up and
forward to the DGR for follow up action. The SP shall monitor and keep the DGR abreast of
corrective action taken or not by the hand receipt holder.

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C-5.03.2.7     Implement Disposal and Redistribution. The SP shall perform quality
assurance in processing documentation for disposition, re-distribution and/or turn-in actions.
The SP shall assist customers in turn-in and disposal of controlled equipment. The SP shall
ensure that excess equipment is returned to the supply system and redistributed to satisfy
shortages of equipment authorized for other TDA activities on the installation. If there is not a
use for the excess equipment on the installation, the SP shall report this excess equipment to
the proper command (IMWE or ATEC) to place it on the excess listings they produce and send
out. The SP shall serve as the POC for this equipment if another installation has questions or
requires the equipment.

C-5.03.2.8     New and Displaced Equipment Fielding

C-5.03.2.8.1 Receipt of Displaced Equipment. The SP shall process all new and displaced
equipment IAW AR- 700-142 and DA PAM 700-142. The SP shall serve as the focal point for
material transfers and displaced equipment. The SP shall ensure coordination is made with the
applicable Fielding Command (FC) for all new and displaced equipment fielding, supportability
issues, New Equipment Training (NET). The SP shall also coordinate with supply for receipt of
equipment to the Property Book and receipt and storage of ASL and SSL requirements.

C-5.03.2.8.2   Pre-receipt of Equipment

C-5.03.2.8.2.1 The SP shall coordinate with the combat developer/trainer and Total life-cycle
system manager (TLCSM) through the memorandum of notification (MON)/ materiel fielding
agreement (MFA) process, to determine the materiel, facility, personnel, and training
requirements, and schedules needed to be met for the system fielding to each gaining unit.

C-5.03.2.8.2.2 The SP shall validate HQDA-approved MTOE/TDA authorization documents in
sufficient time to allow requisitioning by the TLCSM.

C-5.03.2.8.2.3 The SP shall submit an mission support plan within 60 days after receiving
materiel fielding plan (MFP) from the TLCSM. Identify in the MSP any unique installation support
requirements, such as radiation, country clearance, and caretaker requirements for APS
fielding.

C-5.03.2.8.2.4 Program, budget for, and requisition all bulk petroleum (class III), conventional
ammunition (class V), and non-system peculiar LP items. Requisition chemical (class III),
medical materiel (class VIII), and items that are system peculiar to support fielding as well as
second destination transportation charges with funds received by the TLCSM.

C-5.03.2.8.2.5 Verify and coordinate the handoff schedules, locations, and all personnel and
materiel support to be provided by the GC.

C-5.03.2.8.3   During fielding the SP shall:

C-5.03.2.8.3.1 Provide the required personnel, materiel, MHE, facilities, and tools to assist in
the deprocessing and handoff as agreed to in the MFP/MFA and pre-fielding coordination
meetings.

C-5.03.2.8.3.2 Assist the MFT with unit level deprocessing of materiel, such as cleaning, unit
marking, fueling, and operator checks and maintenance.

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C-5.03.2.8.3.3 Have personnel with proper authorization sign joint inventory forms and post
necessary receipt and other accounting documentation at all appropriate levels. Complete DA
Form 2408–9 (Equipment Control Record) on all required equipment. Ensure that all DA Forms
2408–9 are completed, as required by DA Pam 738–750, para 5–6; and DA Pam 738–751, para
1–6.

C-5.03.2.8.3.4 Fill out and turn in through the appropriate channels, the DA Form 5666, and
any TDRs, RODs, QDRs/ equipment improvement recommendations, software trouble reports,
or warranty claims that are appropriate.

C-5.03.2.8.3.5   Provide appropriate personnel to receive NET from the NET team.

C-5.03.2.8.3.6   Process the customer documentation provided by the TLCSM.

C-5.03.3   Maintenance Future Growth

C-5.03.3.1    The SP shall quickly respond and accomplish Maintenance surge work
requirements as detailed in Section C-5.05.

C-5.04     INSTALLATION TRANSPORTATION SERVICES
The SP shall provide Installation Transportation Services to DoD authorized organizations and
individuals. All work shall be performed by qualified personnel in accordance with applicable
laws, regulations, documents, and government-developed annual and long-range plans.
Transportation services shall be performed only after receipt of a valid work document. The SP
shall provide input to the Weekly Activity Report (WAR) by COB on the first workday of each
week that includes, as a minimum, a synopsis of all the previous week’s Installation
Transportation Services activities (See Attachment J- C-1 05). The SP shall plan Installation
Transportation office functions including planning and coordinating movement of personnel and
equipment related to Force Deployment, to include providing Rail Operations and training
support.

C-5.04.1 Work Area/System Description
The SP shall perform USAG-WS Transportation Services. The SP shall perform transportation
services to include, but not limited to, Work Management and Control, Operation of the
Installation Transportation Motor Pool (TMP) (including Bus, Truck, Tanker, Vehicle Recovery
and MHE Training and Testing and License Issue and Control), Passenger Services (including
Personnel Transport and Ground Transportation), Personal Property Movement (including
Inbound/Outbound Personnel Property Shipments, Personally Procured Moves (PPM), and
Inspections), and Freight Services (including Inbound/Outbound Freight, and Shipment of
Hazardous Materials). The SP shall provide services into, out of, and within the assigned area
of responsibility (AAR). Workload for Transportation Services is presented in Attachment J- C-
5.04 01.

C-5.04.2   Work Management and Control

C-5.04.2.1 Hours of Operation. The SP shall provide Installation Transportation Services
during normal Installation operating hours except as noted in this Functional Area. Currently the
compressed work schedule at USAG-WS is eight (8) workdays of nine (9) hours each, one (1)
workday of eight (8) hours, and every other Friday off (the Friday off is determined by the
Garrison Commander). A typical schedule is shown below:

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       1st week: Monday through Thursday, 9 hours per day
              0700 hours to 1630 hours
              Friday, 8 hours, 0700 hours to 1530 hours

       2nd week: Monday through Thursday, 9 hours per day
              0700 hours to 1630 hours
              Friday, regular day off

The SP shall provide transportation services during non-duty hours as directed by the DGR.

C-5.04.2.2    Accountable Items and Documents. The SP shall secure all Transportation
Services accountable items and documents, to include but not limited to, Self Locking Seals,
Commercial Bills of Lading (CBLs), Service Orders, government Transportation Requests
(GTRs) (SF 1169), Government/GSA credit cards, Optional Form (OF) 346s, and airline tickets
in a locked container when not in use or when authorized SP personnel are not present. The
SP shall make the accountable documents available to the government for its disposition and or
inspection upon request. The SP shall maintain an accountability log of usage.

C-5.04.2.3    Briefings, Meetings, and Technical Guidance. The SP shall provide all
requested briefings and shall attend meetings and provide technical advice pertaining to
Transportation Services when requested during duty and non-duty hours of operation.

C-5.04.2.4       Certification Authority. The DGR will have certification authority for all
transportation documents, which obligate the expenditure of government funds. The SP shall
legibly initial all such documentation and forward to the DGR for approval and signature, as
appropriate, prior to final processing of documentation.

C-5.04.2.5    Requests for Information. The SP shall respond to requests for information
from authorized customers, the DGR, and other authorized individuals, agencies, and activities.

C-5.04.2.6   Reporting Requirements. The SP shall prepare, submit, and maintain all
correspondence and supporting documentation as specified herein.

C-5.04.2.7     Processing of Invoices. The SP shall time and date stamp each invoice upon
receipt. The SP shall process transportation documents for payment within fourteen (14)
calendar days of receipt of invoice, to include but not limited to, editing, processing, submitting
documents to the DGR for approval and signature, and delivering of documents to the servicing
finance office within two days of receipt from DGR, in accordance with prompt payment
guidance (DFAS-IN Reg. 37-1) to ensure earned discounts and to avoid interest penalties for
late payment.

C-5.04.2.8        Liaison with Transportation Industry. The SP shall utilize and maintain
records of information such as schedules, services, fares, equipment rates and contract,
facilities of carriers, and transportation agreements in the conduct of transportation services.

C-5.04.2.9     Traffic Management. The SP shall implement new traffic management
procedures, changes, and revisions as identified by SDDC. The SP shall participate in all
transportation and traffic management test programs as directed by the government.



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C-5.04.2.10 Government Correspondence. The SP shall prepare all correspondence
addressed to the government including, but not limited to: form letters; correspondences;
endorsements; carrier performance letters; Standing Route Order letters to SDDC; requests for
information from carriers, and shippers; request for Certification for CBLs; letters to other
military installations; and Guaranteed Traffic Letters to SDDC; CBL inquiries; Reports of Survey
against carriers and shippers; and Inspector General (IG), Congressional and similar documents
concerning SP’s area of performance. Responses shall be submitted to the DGR for signature
in accordance with regulations and suspense date provided.

C-5.04.2.11 Traffic Activity Report. The SP shall compile and report statistical data relating
to personal property, freight, and passenger movements quarterly and run ad hoc reports as
required by the DGR. The SP shall forward the report to the DGR on Form 406-R by the third
working day after the end of each quarter and as specified by the USAG-WS Commander.

C-5.04.2.12 File Maintenance. The SP shall maintain active and closed files in accordance
with applicable regulations. Files shall be maintained in active storage for seven (7) years
unless otherwise specified. The SP shall file and maintain for the government copies of all
transportation documents associated with performance of this PWS.

C-5.04.2.13 Customer Assistance. The SP shall provide efficient and courteous service,
giving technical assistance and guidance to all customers seeking information relative to the
movement of personal property, freight, personnel, and on/off-installation shipments.

C-5.04.2.14 Transportation Inquiries/Requests for Information. The SP shall fully
research, evaluate, and respond in writing to the DGR concerning inquiries, Congressional,
other complaints, or requests for information (e.g., suggestion evaluations, Class B/C vehicle
utilization rates, information papers, procedural inquiries, etc.) within 72 hours of receipt of
specific requests. The SP shall prepare the response in sufficient time for the DGR to meet
suspense dates.

C-5.04.2.15 Complaints. The SP shall attempt to resolve transportation complaints from
units and individual customers. Unresolved complaints shall be presented to the DGR for
resolution.

C-5.04.2.16 General Services Administration (GSA) Vehicle Fleet Management. The SP
shall provide and operate mission essential GSA leased vehicles. The SP shall track and report
to DGR NLT the seventh calendar day past the end of each month costs of GSA Lease
vehicles. The SP provides drivers, keeps records, coordinates vehicle maintenance, facilitates
procurement, operates shuttle system, dispatches vehicles, and provides TMP transportation
service support IAW TM 38-600, Management of Administrative Use Vehicles. The SP shall
manage the program through HRHs, utilization reports, GSA master report (from GSA broken
down between Garrison and Test Center) and submit vehicle mileage report to the DGR for
review and approval. The SP shall prepare vehicle assignments based on the direction of the
DGR and respond to customer queries. The SP shall coordinate assignment and termination
actions as necessary with the organizations vehicle coordinators. The SP shall recommend
continued vehicle retention based on utilization or justification. The SP shall process an annual
GSA Replacement List to the DGR for review and approval. The SP shall maintain active and
inactive files. The SP shall perform draw down actions per Command directives. The SP shall
ensure the vehicles identified for turn-in are inspected before being returned to GSA. The SP
shall report any damage other than fair wear and tear.


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C-5.04.2.16.1 Record-keeping. The SP shall maintain records for each GSA vehicle and
vehicle transactions, and other information required in the conduct of vehicle and equipment
fleet management. This includes, but is not limited to:

       a. Ensuring all records are updated according to schedule and contain correct,
       complete, and up-to-date information.

       b. Data entry, data corrections, and ad hock reports as required by the DGR and
       distribute reports as required. Provide a centralized equipment records and data
       collection service on GSA assets and services performed IAW AR 710-2 and AR 58-1.

C-5.04.2.16.2 Spare Keys. The SP shall maintain and control spare keys for all GSA-leased
vehicles IAW applicable key control directives. GSA will provide the SP with at least two keys for
all new vehicle and equipments acquired. The SP shall assume responsibility for the current
inventory of spare keys at PWS start date.

C-5.04.2.16.3 Vehicle Assignment and Termination. The SP shall be responsible for all
technical and clerical requirements supporting government or GSA decisions to acquire or
dispose of vehicle. The SP shall prepare correspondence and reports, conduct inventories,
prepare the vehicle, and maintain records associated with the vehicle. The SP shall process
GSA Form 1152, Assignment/Termination, as required for all vehicle transactions.

C-5.04.2.16.4 GSA Vehicle Issue. The SP shall conduct inspections on all new vehicles
received from GSA for the installation IAW applicable regulations and directives. The SP shall
not accept damaged vehicles from GSA unless approved by the DGR. The SP shall record all
inspection and inventory information on the GSA Form 1152 at time of acceptance of the new
vehicle and/or equipment.

C-5.04.2.16.5 GSA Vehicle Turn-in. Upon notification from the DGR that there will be a GSA
vehicle turn-in action, the SP shall ensure the user returns the blue copy of the termination of
assignment and Pro Kee. The SP shall notify the DGR of any problems.

C-5.04.2.16.6 Review of GSA Monthly Bill-Back Report. The SP shall review the monthly
GSA bill-back report for any extraneous charges and report such charges to the DGR.

C-5.04.2.16.7 Vehicle Coordinators. Vehicle coordinators and alternates are duly appointed
representatives from each on and off-installation unit and activity authorized to sign dispatch
requests. The SP shall be provided applicable records for current vehicle coordinators and
alternates at PWS start date. The SP shall update and maintain these records as changes
occur.

C-5.04.2.16.8 Training of Vehicle Coordinators. The SP shall provide coordination of GSA
conducted focus meetings which covers use of government fuel credit cards, reporting mileage
in Fleet Drive Thru, and other areas of importance in regard to the operations of GSA vehicles.
The SP shall coordinate these meetings at least once a year.

C-5.04.3 Installation Transportation Motor Pool Operation
The SP shall operate the Transportation Motor Pool (TMP) to include vehicle and equipment
dispatch and operation, fleet management, coordination of maintenance for Army-owned and
GSA leased vehicles, and credit card management. The TMP fleet to be managed by the SP
consists of government-furnished GSA leased vehicles and Army Materiel Command

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equipment. Requests for generators and generator trailers are coordinated through the
Generator Shop. Movement of said generators are further coordinated with the TMP. The SP
shall operate an Extended Dispatch vehicle fleet, a General Dispatch vehicle fleet, and a
Passenger and Cargo vehicle fleet. Projected number and types of vehicles in each fleet are
displayed at Attachment J- C-5.04 02.

C-5.04.3.1      Operator Scheduling. The SP shall provide vehicle operators during the
following timeframes: 44 Passenger Bus: Aug – May annually: 6AM thru 7:30PM (Mon-Fri)
(Note: One (1) driver per trip; Two (2) runs per day (delivery and pickup)

C-5.04.3.1.1 Special Events: The SP shall provide support as required by the DGR for
approximately ten (10) special annual events which include but are not limited to Unscheduled
Runs, Chu-Sam, Trinity Site Runs, Bataan Death March, Soldier Show, and Japanese Patriot.
For specific requirements refer to Attachment J- C-5.04 03.

C-5.04.3.1.2 Vehicle Security. When a vehicle is not occupied or not under direct
supervision by its operator or TMP personnel, the windows of that vehicle shall be closed, the
keys removed, and the doors locked IAW AR 58-1, AR 190-51, TM 38-600, and GSA guidance.
The SP shall implement additional physical security measures as directed by the ITO based
upon the Force Protection Threat Level. When the TMP work area is not occupied, the SP shall
ensure that all vehicles parked in the TMP vehicle lot are locked and secured IAW AR 58-1 and
TM 38-600. The SP shall ensure that no privately owned vehicles, vehicle units, or any vehicle
equipment enter into or are stored or parked in the TMP per AR 58-1. The SP shall allow only
those personnel on official government business in the TMP work areas. The SP shall request
assistance from the DGR should a problem beyond the specifications of this PWS arise.

C-5.04.3.2     Record-Keeping.      The SP shall maintain records, which include, but is not
limited to:

       a. Vehicle Information System: The SP shall input, update, and maintain the approved
       automated system’s equipment utilization records by the COB on the 12th of each
       month.

       b. Mileage Express: The SP shall input, update, and maintain the Mileage Express
       GSA billing system by the COB on the 12th of each month for each GSA vehicle
       assigned to the motor pool and general dispatch.

       c. Maintain and provide access to the DGR upon request for all dispatch records for at
       least three (3) months.

C-5.04.3.2.1 Reimbursable Customers. The SP shall support reimbursable customers who
have a completed EWS 1032 with a fund site as directed by the DGR. The SP shall annotate
the word ―reimbursable‖ on all transportation requests for reimbursable customers. The SP
shall submit a copy of the request specifying all billing information as required by the Directorate
of Resource Management Budget Office to the DGR within one (1) calendar day of completion
of transportation services.

C-5.04.3.2.2 Vehicle and Equipment Accidents. All accidents involving a TMP vehicle or
equipment shall be investigated and reported IAW AR 190-5, paragraph 2-1b and 4-6, AR 385-
40, Chapters 1-3, AR 385-55, Chapter 2, and the GSA MOU. Upon notification from the vehicle
or equipment operator of the accident, the SP shall submit a report of the accident to the DGR

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in writing no later than close of business on the day the SP received notice of the accident. The
SP shall photograph the wrecked vehicle or equipment at the accident site or upon return of the
vehicle or equipment to the TMP. The photograph shall show the damaged area and if at all
possible show at least two wheels of the damaged vehicle or equipment. If the vehicle or
equipment involved is GSA, the SP shall obtain an estimated cost of the damages from GSA.
The driver shall complete SF 91, Motor Vehicle Accident Report, and the SP shall initiate DA
Form 200, Financial Liability Report as required IAW AR 710-2. The SP shall provide all
applicable accident documentation to the DGR and GSA, (if a GSA vehicle or equipment is
involved), within three (3) calendar days after the accident. Documentation shall include, but
not be limited to, SF 91, Motor Vehicle Accident Report, a copy of any police reports associated
with the accident, pictures, and a cost estimate of damages. When the accident results in
personal injury or the estimated cost of the damages are in excess of $2,000, the SP shall notify
the USAG-WS Safety Office of the accident.

C-5.04.3.3     Vehicle Dispatch. The SP shall maintain a vehicle dispatch capability to support
Extended, General, Passenger, and Cargo vehicle dispatch operations, with or without DOL
driver. Dispatch service for extended and general dispatch vehicles shall be provided from
Monday through Friday during regular working hours, excluding Federal Holidays, and at other
times as directed by the DGR to meet emergency, contingency, or special mission
requirements. The SP shall maintain a dispatch capability for Passenger and Cargo vehicles
from Monday through Friday during regular working hours and on weekends, excluding Federal
Holidays, or as directed by the DGR to meet emergency, contingency, or special mission
requirements. The government reserves the right to change required dispatch operation hours.
Dispatch control and services shall be provided from a central location for GSA and Army-
owned vehicles and equipment. The SP shall staff the dispatch operation so that no customer
waits longer than 15 minutes for service. The SP may implement sub-pool dispatch procedures
and auxiliary parking areas to provide more efficient operation with the prior approval of the
DGR. Vehicle dispatch, control, and administration shall be IAW AR 58-1 and AR 600-8-10.

C-5.04.3.3.1 Approval of Dispatch Requests. The SP shall dispatch vehicles for official
use only and to authorized customers with approved requests for dispatch, valid state driver’s
licenses, and valid OF form 346 to SP drivers IAW AR 58-1, Chapters 2, 4-5, AR 600-8-10 and
applicable USAARMC policy memoranda. The SP shall not accept vehicle requests from
unauthorized customers or for an unauthorized use unless directed to do so by the DGR. The
SP shall verify the validity of each vehicle dispatch request and shall report vehicle usage
requests of questionable validity to the DGR on the same date the request is received. The SP
shall receive a listing of units, activities, and personnel authorized to submit vehicle requests at
PWS start date.

C-5.04.3.3.2 Availability of Vehicles for Dispatch. The SP shall determine the availability
of vehicles for dispatch. If a vehicle request cannot be accommodated due to non-availability of
the required number or type of vehicles, the SP shall notify the requester within three (3)
calendar days after receipt of the request (general and passenger/cargo dispatch) or DGR
disapproval (extended dispatch), or prior to requested date of dispatch (if less than two (2) days
are available between date of request receipt and requested dispatch date).

C-5.04.3.3.3 Supplemental Vehicle Support. Upon receipt of approval from the DGR, the
SP shall coordinate with GSA or commercial rental and leasing agencies to obtain additional
vehicle support to meet requirements.



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C-5.04.1.3.4 Vehicle Condition at Dispatch. The SP shall ensure that all TMP vehicles are
clean (interior and exterior) prior to dispatch. The SP shall wash all vehicles to ensure
cleanliness at dispatch.

C-5.04.3.3.5 Notification of Operator Responsibilities. Prior to dispatch, the SP shall
instruct all user-drivers of TMP vehicles to perform operator inspections and services on
dispatched vehicles. The SP shall provide appropriate cleaning materials to users to perform
these services. The SP shall also ensure that operator inspections and services are performed
on vehicles in the Passenger and Cargo fleet prior to dispatch. The SP shall notify user-drivers
that vehicles must be cleaned and refueled prior to turn-in. The SP shall provide instructions to
user-drivers regarding how to obtain fuel IAW the current policy in effect.

C-5.04.3.3.6 Vehicle Dispatch Records. The SP shall maintain a record of all vehicles
dispatched IAW DA PAM 750-8. Dispatch records shall reflect the status of each vehicle, to
include but not limited to, the name and grade or rank of individual to whom vehicle was
dispatched, applicable dispatch dates and times, individual’s organization, phone number,
vehicle number, maintenance status, and operator’s signature.

C-5.04.3.3.7 Vehicles Not on Dispatch. The SP shall maintain vehicles not-on-dispatch in a
condition of readiness for dispatch at all times unless vehicle is operationally dead-lined waiting
for repair.

C-5.04.3.3.8 Off-Installation Authorization. All dispatches requiring operations beyond the
100-mile permissible operating distance shall be supported with a valid request from an
authorized government agent IAW AR-58-1. The SP shall maintain the request memo until the
vehicle is returned and shall issue a windshield pass authorizing long distance travel.

C-5.04.3.3.9 Return of Vehicles from Dispatch. The SP shall inspect user-driven vehicles
returned from dispatch for cleanliness, damage, malfunctions, and to ensure that operator
maintenance has been performed as required. The SP shall not accept vehicles that do not
have a clean interior and exterior equal to the condition at time of dispatch. The SP shall
ensure that the operator has fully refueled the vehicle upon return to dispatch. The SP shall
collect all keys and credit cards that were issued with the vehicle at the time of return. The SP
shall process vehicle turn-in documentation IAW applicable regulations and directives previously
addressed.

C-5.04.3.3.9.1 Vehicle Damage or Deficiencies. When damages or deficiencies beyond fair
wear and tear are identified during turn-in inspections, the SP shall note the deficiencies on DA
Form 2404. The SP shall identify the operator to whom the vehicle was dispatched and shall
request that the operator provide a written statement regarding the vehicle’s damage. The SP
shall notify the DGR of all damages or deficiencies to dispatched vehicles within one (1)
workday after the turn-in inspection and shall recommend initiation of a FLIPL when warranted.
Damages and deficiencies discovered after the turn-in inspection shall be the sole responsibility
of the SP.

C-5.04.3.4      Extended Dispatch Vehicles. Extended dispatch vehicles are user-driven
vehicles dispatched for an indefinite period. The SP shall manage, control, and monitor the
usage of extended dispatch vehicles. The SP shall dispatch vehicles to authorized customers,
subject to the availability of vehicles and DGR approval. The SP shall ensure customer direction
to return vehicle to TMP for a weekly visual inspection during the period of extended dispatch.
The SP shall receive applicable records of all extended dispatch vehicles at PWS start date.

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C-5.04.3.4.1 Requests for Extended Dispatch Vehicles. The SP shall refer customers on
extended dispatch to GSA maintenance shop for normal PMCS procedures when the vehicle
comes due for scheduled maintenance.

C-5.04.3.5     General Dispatch Vehicles. General dispatch vehicles are user-driven vehicles
dispatched on a daily basis or for short-term periods of time no longer than six (6) weeks. The
SP shall manage, control, and monitor the usage of general dispatch vehicles. The SP shall
dispatch vehicles to authorized customers subject to the availability of vehicles.

C-5.04.3.5.1 Requests for General Dispatch Vehicles. The SP shall receive requests for
general dispatch vehicles in writing from authorized units and activities. The SP shall accept
general dispatch requests only for the vehicles assigned in the general dispatch fleet unless
otherwise approved by the DGR. The SP shall not accept requests for general dispatch
vehicles in excess of one (1) week unless approved by the DGR. The SP shall review each
request to ensure all required information and justification is provided. The SP shall dispatch
vehicles for approved requests IAW regulations and directives previously addressed.

C-5.04.3.5.2 Availability and Selection of Vehicles for Dispatch. The SP shall determine
the availability of vehicles for dispatch and select the type of vehicle to meet each requirement.
The SP shall select, IAW applicable regulations, the vehicle that can fully accomplish the user’s
intended objective at the lowest operating cost. If a vehicle request cannot be accommodated
because vehicles are not available, the SP shall attempt to reschedule the request, persuade an
already-approved user to reschedule for when the preferred vehicle is available, or resolve the
problem in another manner consistent with regulations and established procedures. The SP
shall notify the DGR daily (one (1) time per day) of all vehicle requests for which the SP has
determined vehicles are not available. The DGR reserves the right to direct the SP to cancel a
previously approved request to accommodate a higher priority request. The SP shall coordinate
with customers within two (2) work days (or prior to requested date of dispatch if less than two
(2) days are available between date of request receipt and requested dispatch date) after DGR
determination that vehicles are not available, the type of vehicle selected to meet the
requirement conflicts with the customer’s request, or a previously approved request is
cancelled.

C-5.04.3.6       Passenger and Cargo Services. The SP shall perform services to transport
passengers and cargo utilizing vehicles assigned in the Passenger and Cargo Vehicle fleet.
The SP shall provide vehicle operators to perform all passenger and cargo transportation
services unless directed otherwise by the DGR. The SP shall provide passenger and cargo
services, as required, during normal operating hours of 0500-2000, Monday through Friday
(excluding Federal Holidays), and after normal operating hours as directed by the DGR. This
support shall include, but not be limited to, transporting students and trainees to and from class,
dining facilities, and training areas; transporting passengers and cargo to and from on-post and
off-post locations; and providing transportation services to meet health, welfare, and morale
requirements. The SP shall provide services to authorized customers subject to the availability
of vehicles. The SP shall NOT deny any authorized passenger or cargo transportation request
due to lack of operator support. The SP shall notify the DGR within 4 hours of any shortfalls
identified in meeting customer requirements, with recommended courses of action.

C-5.04.3.6.1 Requests for Passenger and Cargo Service. The SP shall receive requests
for passenger and cargo service in writing from authorized units and activities. The SP shall
review each request to ensure all required information and justification is provided. The SP

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shall determine the number and type of vehicles required to accommodate the transportation
request and shall schedule drivers and vehicles as required to accomplish the transportation
request at the lowest operating cost. The SP shall dispatch vehicles to SP drivers for approved
requests IAW regulations and directives previously addressed.

C-5.04.3.6.2 Availability of Vehicles for Dispatch. The SP shall determine the availability
of vehicles within the Passenger and Cargo Vehicle fleet for dispatch to meet each requirement.
If a transportation request cannot be accommodated because vehicles are not available, the SP
shall try to make scheduling adjustments to accommodate the request, persuade an already-
approved user to reschedule to a time when the preferred vehicle is available, or resolve the
problem in another manner consistent with regulations and established procedures. The SP
shall notify the DGR daily within 4 hours of all transportation requests for which the SP has
determined vehicles are not available. The DGR reserves the right to direct the SP to cancel a
previously approved request to accommodate a higher priority request. The SP shall coordinate
with customers, as required, within two (2) working days (or prior to requested date of dispatch if
less than two (2) days are available between date of request receipt and requested date of
dispatch) after SP or DGR determination that vehicles are not available or previously approved
request is canceled.

C-5.04.3.6.3 Passenger Service. The SP shall maintain records of vehicle usage and
passenger service data. Data shall, at a minimum, include the following and shall reflect the
customer request for which data applies and dates and times services were provided:

       a. Number of passenger transportation requests received.

       b. Number of passenger transportation requests approved.

       c. Number of bus trips required (segregated by one-way and round-trip).

       d. Name of driver operating bus (identifiable by trip).

       e. Customer for whom service was provided (identifiable by trip).

       f.   Number of passengers transported per trip.

       g. Number of miles driven per trip.

C-5.04.3.6.4   Cargo Service

C-5.04.3.6.4.1 Ensuring Properly Loaded and Weighted Cargo. The SP shall ensure that
cargo is properly loaded and the weight properly distributed IAW applicable state and federal
vehicle safety directives, 49 CFR Transportation, AR 385-55 Prevention of Motor Vehicle
Accidents, and AR 58-1 Management, Acquisition, and Use of Motor Vehicles. The SP shall
prepare requests; coordinate with State and local officials; and obtain permits for special
movement of government-owned or leased vehicles, and equipment requiring convoy, oversize,
or overweight permits.

C-5.04.3.6.4.2 Maintaining Vehicle Usage and Cargo Service Data. The SP shall maintain
records of vehicle usage and cargo service data. Data shall, at a minimum, include the
following and shall reflect the customer request for which data applies and dates and times
services were provided:

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       a. Number of cargo transportation requests received.

       b. Number of cargo transportation requests approved.

       c. Number of trips required (one-way trips).

       d. Name of driver operating vehicle (identifiable by trip).

       e. Customer for whom service was provided (identifiable by trip).

       f.   Total pounds of cargo transported per trip.

       g. Number of miles driven per trip.

C-5.04.3.6.5 Monthly Reporting of Passenger and Cargo Service Data. The SP shall
provide a weekly report to the DGR as part of the Weekly Activity Report (WAR) summarizing
the above data for passenger and cargo services (see Attachment J- C-1 05). The report shall
be in a format approved by the DGR and shall include, but not be limited to; the total number of
requests received and approved, trips, passengers and pounds of cargo transported, miles
driven, and status of vehicles in maintenance.

C-5.04.3.7     Water Deliveries. The SP shall provide large volume potable water service to
both on and off range locations (Average round-trip driving time, including on-site water off-load
time, averages a total of four (4) hours per event). Delivery points will include remote areas and
destinations. The SP shall respond to both scheduled and unscheduled delivery requests as
directed by the DGR. The SP shall respond to the requestor within one (1) hour of notification
during normal duty hours and non-duty hours. The SP shall supply water and ice to fire
suppression personnel during times of emergency.

C-5.04.3.8      Vehicle Recovery and Emergency Roadside Service. The SP shall provide
vehicle recovery for emergency roadside services and off-road, remote recoveries for all GSA
and Army-owned equipment (Average round-trip driving time, including on-site emergency
roadside services/recovery time, averages a total of four (4) hours per event). The SP shall
have a driver on-call 24 hours per day / 7 days a week to perform this function as required. The
SP shall respond to the requestor within one (1) hour of notification during normal duty hours
and non-duty hours. The SP shall report to the required location without delay after gathering all
pertinent data from the requestor. During the recovery of wrecked vehicles and equipment, the
SP shall obey all lawful orders of the law enforcement officers or other government
representatives in charge of the scene. The SP shall recover turn-in and excess vehicles and
equipment upon request of the DGR. The SP shall take all necessary precautions regarding
hazardous materials encountered during recoveries. Recoveries and emergency services will
include travel and work in remote areas and destinations outside of the Installation. Recoveries
and emergency services include scheduled and unscheduled requests as directed by the DGR.

C-5.04.3.8.1 Financial Liability Investigation of Property Loss.           Upon receipt of
notification from GSA, the SP shall notify the DGR, within one (1) working day, of all vehicle
recovery or emergency roadside services determined by GSA to be caused by other than fair
wear and tear damage to vehicle and that a FLIPL may be warranted.



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C-5.04.3.9     Vehicle Maintenance. The SP shall coordinate maintenance of Motor Pool
assets to include GSA and Army-owned equipment as required in order to maintain required
operational capabilities.

C-5.04.3.9.1 Vehicle Maintenance Operations Management. The SP shall perform daily
(one (1) time per day) Preventive Maintenance Checks and Services (PMCS) on all Motor Pool
assets, not loaned-out. The SP shall coordinate with customers, GSA, and the government for
any maintenance needed on Motor Pool assets that are out on dispatch. This will be done to
ensure that scheduled maintenance services are performed, unscheduled maintenance is
prioritized and accomplished with the concurrence of transportation services schedules, and
that vehicles are expeditiously returned to service. The SP shall request and coordinate
temporary replacement vehicles for GSA and Army-owned equipment in maintenance when
directed by the DGR. The SP shall coordinate with GSA to ensure approved emergency
vehicles and TMP buses receive priority for accomplishment of maintenance. The SP shall
monitor the number of days vehicles are in maintenance and shall request lease reimbursement
from the DGR.

C-5.04.3.9.2 Preventive Maintenance. The SP shall ensure that all General Dispatch
vehicles are delivered for scheduled preventive maintenance. The SP shall transport vehicles
to and from the maintenance provider as required. The SP shall receive monthly GSA service
cards indicating which vehicles require preventive maintenance. The SP shall also receive
notices from GSA for vehicles whose preventive maintenance is overdue. The SP shall maintain
records of all preventive maintenance required, the date performed, and notifications of overdue
maintenance. The SP shall provide preventive maintenance information to GSA and the DGR
upon request.

C-5.04.3.9.3 Unscheduled Maintenance. The SP shall ensure that all General Dispatch
and Passenger and Cargo Fleet vehicles are delivered to GSA or the appropriate maintenance
provider to accomplish unscheduled maintenance. The SP shall transport vehicles to and from
the maintenance provider or arrange for GSA vehicle recovery service.

C-5.04.3.9.4 Deferred Maintenance.          The SP shall recommend deferring vehicle
maintenance for non-safety related vehicle damage and faults to the DGR when it is deemed
more economical to the government to wait until scheduled services are required or when
necessary to accommodate transportation requests.

C-5.04.3.10    Operate and Maintain Vehicle Wash Facility. The SP shall operate and
maintain the vehicle wash facilities for government and SP vehicles.

C-5.04.3.10.1 The SP shall obtain the DGR’s approval for vehicle wash facility supplies. The
SP shall order all supplies, to include, but not limited to: soaps, waxes, degreasers, scrub
brushes, mops, rags, hoses, nozzles, and brush heads for the washing facility. The SP shall
ensure supplies are on the wash rack in sufficient quantities to meet user minimal needs. The
SP shall perform operator level maintenance IAW warranty provisions. The SP shall contact the
DGR immediately for repair of the wash facility. The SP shall maintain and repair water
treatment equipment to include, but not limited to: the water treatment system, water
reclamation system, water softener, and industrial vacuum system in the wash facility. The SP
shall empty and clean the trash receptacles daily. The SP shall ensure the wash facility is open,
equipment checked, and fluid levels (soap, cleaning solutions) are full between the hours of
7:00 AM to 7:00 PM each duty day.


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C-5.04.3.10.2 The SP shall issue automated registry tickets and codes for the wash facility to
authorized users. The SP shall log tickets and codes on the car wash log, recording vehicle tag
number, license number, date, and mileage. The SP shall provide the log to the DGR at the
end of each month. Vehicle coordinators and alternates have been appointed within each
supported activity to provide a listing of vehicles authorized to use the wash facility. The list of
vehicle coordinators and alternates will be furnished by the DGR.

C-5.04.3.11 Driver’s Training. The SP shall follow procedures IAW AR 600-55 to
establishing certifying and licensing procedures for each class of vehicle/equipment requiring a
license, providing a Memo for the DGR to appoint Licensing Official and Certifying Officials for
each class of vehicle.         The SP shall provide Installation Transportation Motor Pool
Operations/Services including train, test and license drivers for NTVs – for GVW <10,000lbs.

C-5.04.3.11.1 Bus and Truck Training and Testing. The SP shall provide user-driver
training for bus, 3 1/2 and 4-ton truck operation and shall administer a road test in accordance
with AR 600-55 and AR 611-5 and other applicable regulations and directives. The SP shall
also conduct testing of personnel for knowledge of operator maintenance of buses and trucks.
The SP shall obtain DGR approval of training and testing lesson plans prior to implementation.
The SP shall provide all instructional and testing materials, arrange availability of vehicles, and
provide instruction and testing. The SP shall provide qualified examiners to administer operator
testing for all government and SP personnel operating government-owned or leased equipment.
Examiner qualifications are contained in Field Manual (FM) 55-30, Appendix S, AR 600-55,
paragraph 4-4 or as approved by the DGR. The SP shall establish and utilize a road test route
in accordance with FM 55-30, Appendix T or as approved by the DGR.

C-5.04.3.11.2 Material-Handling Equipment (MHE) Written Tests. The SP shall administer
the government-furnished written MHE test to customers applying for a MHE operator’s license.
The SP shall grade tests and notify customers of results. The SP shall provide qualified
examiners to administer operator testing for all government and SP personnel operating
government-owned or leased equipment.

C-5.04.3.11.3 Test Control Official. The SP shall appoint, in writing, a Test Control Official
IAW AR 611-5, Chapter 2, paragraph 2-1, to administer road and written tests and provide a
copy of the appointment letter to the DGR.

C-5.04.4       Passenger Services

C-5.04.4.1    Travel Services Management. The SP shall manage and perform all phases of
passenger and port call movements within the Continental United States (CONUS) and outside
the Continental United States (OCONUS) for all personnel authorized for passenger travel
under the authority of the Joint Federal Travel Regulation (JFTR); Joint Travel Regulation (JTR);
DOD 4500.9-R, Defense Transportation Regulation (DTR); DOD 4500.54-R, DOD Foreign
Clearance Guide; AR 55-28, Port Call Procedures for Passenger Movement; AR 55-46, Travel
Overseas; and DOD 1000.21-R, Passport and Passport Agent Services Regulation.

C-5.04.4.2    Hours of Operation. The SP shall have the Personal Property Shipping Office
(PPSO) open to service walk-in-customers, scheduled appointments and schedule
appointments over the telephone from 0700 to 1630, Monday through Thursday and every other
Friday from 0700-1530, excluding Federal Holidays.



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C-5.04.4.3     Update Rates and Regulations. The SP shall update commercial rates for
travel and travel regulations IAW DOD 4500.9-R, Chapter 101, paragraph 10, and AR 55-46,
Chapter 3, paragraphs 3-1 through 3-5, as they become available. The SP shall provide
updated information to the servicing finance office as required. The SP shall implement
changes in travel policies immediately upon notification.

C-5.04.4.4     Customer Services. The SP shall provide counseling to customers on travel
entitlements and responsibilities, and answer customer questions and inquiries in person, by
phone, fax or electronic mail (e-mail). The SP shall order and maintain government handouts.
The SP shall offer handouts to each customer served. The SP shall facilitate issuance of
passports/port calls.

C-5.04.4.5    Travel Briefings. The SP shall provide travel briefings to groups and individual
customers, as required, to include but not limited to scheduled travel times and arrangements,
dress codes for travel, and any other required information in accordance with AR 55-46,
Chapter 1, paragraph 1-9c, Chapter 2, paragraph 2-1, and Chapter 3, paragraph 3-4a, DA Pam
55-2, Chapter 1, section I, paragraph 1-17c4, and DOD 4500.9-R, Chapter 102, paragraph F2g.

C-5.04.4.6    CONUS Travel Services

C-5.04.4.6.1 Individual Travel Arrangements. The SP shall counsel eligible DOD and
government-sponsored personnel regarding travel entitlements accordance with DOD 4500.9-R,
Chapters 101-104; JFTR, Chapter 2-5 and Chapter 7; JTR, Volume 2, Chapters 1-4, and 11; AR
5-9, Appendix B; DA Pam 55-2; and the DOD Approved Bus Carriers Listing. The SP shall
assist personnel with coordination for air and rental car transportation using the Commercial
Travel Office (CTO) for CONUS travel.

C-5.04.4.6.2 Group Travel Arrangements.                   The SP shall coordinate with
USTRANSCOM/AMC to arrange transportation and prepare documents for military group
movements to include, but not limited to, emergency and unit training movements no later than
72 hours prior to the proposed departure date. The SP shall coordinate with the CTO when
commercial airline ticketing is required. The SP shall utilize the Group Operational Passenger
(GOPAX) System to request travel arrangements from USTRANSCOM/AMC in accordance with
DOD 4500.9-R, Chapter 102, paragraphs F1 and 2a-g.

C-5.04.4.6.2.1 Report of Commercial Carrier Passenger Service. The SP shall provide a
DD Form 1341-R, Report of Commercial Carrier Passenger Service, to the Unit for all U.S.
Transportation Command (USTRANSCOM)-arranged group movements, in accordance with
DOD 4500.9-R, Chapter 104, paragraph H. The SP shall complete items A-Q of the form and
shall instruct the group leader on form completion and distribution.

C-5.04.4.6.2.2 Preparing and Processing Government Transportation Requests (GTRs)
for Group Movement. The SP shall prepare Government Transportation Requests (GTRs), as
required, to accommodate group movement requirements, in accordance with DOD 4500.9-R,
Chapter 1, paragraph C10a; Chapter 102, paragraph d, and Appendix O and AR 5-9, Appendix
B. The SP shall provide the GTR to the DGR for approval and signature and shall forward the
approved GTRs to the appropriate carrier or servicing Finance Office for payment. The SP shall
make changes or cancel travel arrangements, upon notification of the traveler’s mission
changes. The SP shall coordinate with the ITO prior to changing or canceling travel
arrangements. The SP shall receive requests for reserve group travel, make appropriate travel
arrangements and coordinate directly with the Unit Transportation Coordinator.

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C-5.04.4.6.2.3 Approved Bus Carriers Listing. The SP shall arrange travel, in accordance
with DOD 4500.9-R, Chapter 104, paragraph C2, AR 5-9, Appendix B, SDDC DOD-Approved
Bus Carriers Listing, and the Local Bidders List. The SP shall use the Local Bidders List for
movement of trainees graduating from Training/Advanced Individual Training and other group
movements, departing from USAG-WS to destinations covered under the Local Bidders List and
the SDDC DOD-Approved Bus Carriers Listing. For groups requiring travel arrangements within
the AR 5-9 area of responsibility, the SP shall utilize the SDDC DOD-Approved Bus Carriers
Listing.

C-5.04.4.6.2.4 Providing Charter Air Travel Shuttle Support. For charter air travel, the SP
shall assist passengers boarding commercial buses and provide airport shuttle support, to
include, but not limited to, verifying proper passengers, ensuring all baggage is loaded properly
and distributing travel documents, in accordance with U.S. Army Armor Center (USAARMC)
Regulation 55-2, Chapter 1, Section I, paragraph 1-17c (4), and Appendix B and DOD 4500.9-
R, Chapter 102, paragraph F2e-f. The SP shall provide group leader briefings and appropriate
travel documents, when trainees or other groups depart from USAG-WS. The SP shall
coordinate, brief and provide appropriate travel documents for units, located within the AR 5-9
area of responsibility. The SP shall obtain approval from DGR prior to buses departing USAG-
WS if travel documents require changes.

C-5.04.4.6.2.5 Processing the GTR and GCCC, After the Completion of a Charter Bus
Movement. After the completion of each charter bus movement, if payment has not already
been made, the SP shall complete a Government Transportation Request (GTR), receive the
Government Charter Coach Certificate (GCCC) from the Carrier, verify the travel charges,
forward the paperwork to the DGR for signature and make distribution, in accordance with DOD
4500.9-R, Chapter 104, paragraph D, and Appendix O, paragraph A2C.

C-5.04.4.7    OCONUS Travel

C-5.04.4.7.1 Traveler Counseling (Individuals and Groups). The SP shall counsel
customers on the special issues and requirements of OCONUS travel, to include but not limited
to, passport requirements for the traveler and family, transporting family pets, excess baggage
requirements, and availability date of departure. The SP shall ensure travelers complete the
Port Call Information Statement during the overseas travel briefing, review the statement for
completeness, and provide completed copy to the traveler for their records. The SP shall
reserve AMC flights for travelers no later than 60 days prior to their availability date. The SP
shall inform travelers that three (3) copies of travel orders and clearance papers must be
received prior to pick-up of port call or commercial airline tickets. The SP shall perform all
passenger travel services as the Centralized Port Call Office (CPCO) in accordance with AR 55-
46, Chapter 1, paragraph 1-9c-3, Chapter 2, paragraph 2-1, and Chapter 3, paragraphs 3-4 a, c,
and d. The SP shall receive a unit roster and orders from the Adjutant General (AG)
Student/Trainee Processing Station by destination and port elected by the traveler for trainees
taking leave for booking on AMC flights. The SP shall prepare DA Form 4600 (Travelope),
obtain the DGR’s signature, and issue the Travelope to the AG Student/Trainee Processing
Station for trainees taking leave no later than one week prior to the out-processing date. The
SP shall coordinate with the CTO for trainees not taking leave who require stateside airline
tickets to meet their port calls, provide the CTO three (3) copies of travel orders, sign for the
airline tickets, prepare and make distribution of DA Form 4600 (Travelope) for the port call,
obtain the DGR’s signature, on-load buses for departure from USAG-WS (if necessary), and
coordinate with each unit to ensure trainees are prepared for movement.

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C-5.04.4.7.2 Notification of OCONUS Travel Requirements (Individuals and Groups).
The SP shall receive official travel orders from a walk-in customer identifying OCONUS travel
requirements. The SP shall inform travelers that they must have a valid passport, as required,
prior to issuing port calls. The SP shall receive family travel orders from the USAG-WS AG
Family Travel Section for family members covered under the AG area of responsibility. The SP
shall receive travel orders directly from the family member (if requested), and if AG Family
Travel Section is not involved in screening the family member. The SP shall ensure that family
travel arrangements are not reserved prior to the authorization date on the family travel order.

C-5.04.4.7.3 OCONUS Air Mobility Command (AMC) Travel. The SP shall reserve a port
call by contacting the AMC Passenger Reservation Center (PRC) at Scott Air Force Base, IL via
the Global Air Transportation Execution Systems (GATES), telephone, fax, or e-mail providing
AMC with the required passenger travel data for reserving the port call in accordance with DOD
4500.9-R, Part 1 Chapter 103, paragraphs A1 and J-M, and AR 55-46, Chapter 3, paragraph 3-
1a. The SP shall print an itinerary via GATES and if AMC flights are not available, a Non-
Availability Notice will be issued and the passenger will be routed by commercial means through
coordination with the CTO. The SP shall book pet spaces via GATES on AMC flights, if
requested by the traveler, and if pet spaces are available.

       a. The SP shall download GATES system updates via the internet when notified by
       message, e-mail, or fax from the PRC that an update must be downloaded prior to
       booking port calls.

       b. DA Form 4600 (Travelope). The SP shall prepare, forward to the ITO for signature,
       and issue a DA Form 4600 (Travelope) to each passenger booked with an AMC port
       call, in accordance with AR 55-46, Chapter 3, paragraph 3-4, and DOD 4500.9-R,
       Chapter 103, paragraph J4a. The Travelope shall include the emergency assistance
       contact phone numbers at Headquarters, Personnel Command (HQPERSCOM) and the
       AMC airport flight information counters. The SP shall review the Travelope with the
       customer, if available, prior to obtaining customer signature. To process personnel at
       locations not easily accessible to the CPCO, the SP shall forward the Travelope and
       other related documents to the traveler by certified mail in accordance with AR 55-46,
       Chapter 3, paragraph 3-3b and 3-4a-f. The SP shall ensure the Travelope is provided to
       the customer prior to the scheduled travel date.

C-5.04.4.7.4 Absent Without Leave (AWOL), Deserter and Absentee Travelers. The SP
shall arrange transportation when DD Form 460, Provisional Pass, has been prepared by
appropriate order issuing authority or Military Police authority and prepare DD Form 139, Pay
Adjustment Authorization, in accordance with DOD 4500.9-R, Chapter 102, paragraphs G and
H, and Appendix O, paragraph H for soldiers absent without leave, soldiers on leave with
insufficient funds to return to their permanent duty station, and escorted prisoners under guard.

C-5.04.4.7.5 Emergency Travel Services. The SP shall make arrangements with the
appropriate carrier (air, bus) for individual traveler’s tickets in emergency situations. Maximum
acceptable response time is one (1) hour after receipt of notification of emergency travel
services. The SP shall notify the DGR no later than the next workday of the action taken. The
SP shall provide a point of contact to the DGR for required emergency services after normal
duty hours.



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C-5.04.4.7.6 Lost Government Transportation Requests (GTR) and Airline Tickets. The
SP shall process lost, stolen, or destroyed GTRs, airline tickets while in the custody of the
traveler or the SP IAW DOD 4500.9-R, Chapter 102, paragraph R, and Appendices O&P. The
SP shall notify traveler to coordinate with the Commercial Travel Office (CTO) to complete Lost
Ticket Applications when a government-furnished airline ticket is lost, stolen, or destroyed.

C-5.04.4.7.7 Unused Government Transportation Requests, and Airline Tickets. The SP
shall ensure that all returned tickets are reconciled with the Bank of America invoice and submit
to the DGR for final approval. Any incorrectly billed tickets are distributed; agency accounts are
credited, and get correct orders from the issuing agency. The SP shall ensure that funds are
transferred from the centrally billed account to the individual’s agency or the individual’s
government credit card. The SP shall cancel GTRs returned unused by official travelers. The
SP shall submit a request for refund of unused tickets directly to the issuing bus carrier or airline
(for airline tickets not issued by the CTO). If the traveler requests a receipt, the SP shall issue
DD Form 730, Request for Unused Transportation Requests and/or Tickets or if appropriate,
annotate the traveler’s copy of the automated invoice when an airline ticket was issued by the
CTO. The SP shall forward the DD Form 730 and automated invoice to the DGR for approval
and signature and shall make distribution of DD Form 730 in accordance with DOD 4500.9-R,
Appendix O, paragraph C4. Upon receipt of the refund check from the carrier, the SP shall
prepare DD Form 1131, Cash Collection Voucher, to process cash collections. The SP shall
prepare SF 215, Deposit Ticket, and deposit funds at the approved Installation financial
institution. The SP shall obtain a banking official’s signature on the SF 215 to verify deposit.
The SP shall submit a copy of the DD For 1131 (annotated with the date, amount deposited,
and accounting classification) and the signed SF 215 to the servicing Finance Office on the
same day deposit is made. The SP shall retain a copy of the DD Form 1131 and SF 215 on file.

C-5.04.4.8     Warrior Transition Course (WTC)

C-5.04.4.8.1 Exodus. The SP shall assist the WTC in planning, coordinating, and performing
services necessary for the mass movement of military personnel every two (2) weeks or as
requested by the DGR. The SP shall receive rosters and orders from the DGR for travelers who
will be reporting to new duty stations OCONUS and CONUS. The SP shall coordinate with
AMC for port calls when required and the CTO, when AMC is not available, for commercial
travel overseas. The SP shall prepare DA Form 4600 (Travelope) for all port calls, and ensure
documentation and tickets are readily available for the unit to pick up prior to the traveler’s
graduation date. The SP shall ensure that unit personnel picking up travel documents sign the
applicable roster as verification of receipt.

C-5.04.4.9     Personal Property Movement. The SP shall manage and operate a multi-
service PPSO, IAW DOD 4500.9-R, Defense Travel Regulation (DTR), which serves all
members of the Army, Air Force, Navy, Coast Guard, Marine Corps, and DOD civilian
employees seeking assistance irrespective of duty assignment or location of personal property.
The SP shall also provide information concerning personal property shipments, regulations, and
procedures to non-DOD members and activities such as the American Red Cross. The SP shall
perform tasks including, but not limited to, counseling, arranging for shipment, deliveries and
storage of personal property (Storage in Transit (SIT) and Non-Temporary Storage (NTS)),
inspections of personal property shipments, carrier evaluations, records and forms preparation,
processing, and maintenance of files. The SP shall provide the services for any individual
authorized government shipment or storage of personal property IAW the DTR.



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C-5.04.4.9.1 General Services and Operations. The SP shall provide courteous and
efficient personal property movement services, to include advising, counseling, routing and
booking shipments for movement, preparing and distributing documentation for all customers
authorized government shipment and storage of personal property, and the preparation of
shipping documents and bookings.           Personal property includes household goods,
unaccompanied baggage, mobile homes, boats, privately owned vehicles (POV), Personally
Procured Move (PPM) moves and non-temporary storage. Personally Procured Move (PPM)
moves were formally termed Do-It-Yourself (DITY) moves.

C-5.04.4.9.2 Hours of Operation. The SP shall have the PPSO open to service walk-in-
customers, scheduled appointments and be available to schedule appointments over the
telephone from 0700 to 1630, Monday through Thursday and every other Friday from 0700-
1530, excluding Federal Holidays.

 C-5.04.4.9.3 Locate Customers. The SP shall locate all customers whose personal property
is in storage, in transit, or to be delivered to the local Area of Responsibility (AOR), in
accordance with the Personal Property Consignment Instruction Guide (PPCIG), Appendix A.
The SP shall use in-transit contact information, billeting information, Installation information,
trips to residences of local customers, and worldwide locator services as required to locate
customers within the required timeframe in accordance with applicable tariffs, agreements, and
contracts.

C-5.04.4.9.4 Designated Agent. The SP shall generate the form DD1299, Application for
Shipment and/or Storage of Personal Property and shall ensure that a designated agent is
appointed by name on the completed form if the customer will not be present for receipt or
release of personal property. The SP shall not release personal property to anyone but the
customer or their appointed designated agent.

C-5.04.4.9.5 Special Service. The SP shall provide specialized, expedited assistance to
customers who receive short notice, emergency movement directives or who because of
distance cannot return for additional processing. The SP shall also provide dedicated, special
service to shipments of personal property for deceased service members or their dependents.

C-5.04.4.9.6 Process Statement of Services. The SP shall receive and process any
manual Statements of Accessorial Services Performed (DD Form 619/619-1) from the carrier
and shall verify completeness and accuracy. All billings shall be legibly initialed by the SP prior
to providing the authorization to the DGR for approval and signature. The SP shall forward the
DGR certified copy of DD Form 619 or 619-1 to the carrier within ten (10) days of receipt. The
SP shall use the Central Web Account (CWA) for any accessorial services billed under Power
Track.

C-5.04.4.9.7 Invoices. Within five (5) workdays, the SP shall verify and process invoices.
The invoice, with supporting documents, shall be submitted to the DGR for authorization. Within
two (2) workdays after return from the DGR, the SP shall forward the invoices to the Servicing
Finance Office for payment IAW prompt payment guidance (DFAS-IN Reg. 37-1).

C-5.04.4.9.8 Cost Estimates and Comparisons. The SP shall, within one (1) workday after
receipt of request, furnish estimated cost for shipment and storage of personal property for
civilian Permanent Change of Station (PCS) to include a cost comparison between computed
rate and actual expense method, to the DGR for approval and inclusion in travel orders.


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C-5.04.4.9.9 Claims for Reimbursement. The SP shall complete documentation and
provide guidance and assistance to customers in the preparation of their claims for
reimbursement IAW governing regulations. The SP shall prepare a cover letter stating facts
provided by the customer for the claim and charges incurred. The SP shall direct the customer
to furnish all necessary documents in support of his or her claim. The SP shall submit the
completed reimbursement claim package to the DGR for final approval and submission.

C-5.04.4.9.10 Direct Payments. The SP shall receive cashier’s checks or money orders
from customers for shipments involving excess weight, excess distance, or attempted pickup
and delivery charges; inbound shipments shipped at customer’s expense; storage owed on
personal property shipments; or for other circumstances requiring cash collections. When
requested by a customer in a pay status, the SP shall process payroll deductions to collect
money owed and submit to the DGR. The SP shall process DGR approved refunds to
customers when excess money has been collected.

C-5.04.4.9.11 Cash Collections. The SP shall prepare DD Form 1131, Cash Collection
Voucher, for the customer. The SP shall submit the Cash Collection Voucher with payment in
the form of a cashier’s check or a money order to the DGR. The SP shall retain a copy of the
DD Form 1131 and SF 215 in the customer’s file.

C-5.04.4.9.12 Payroll Deductions. When a customer in a pay status requests payroll
deduction in lieu of cash collection, the SP shall prepare DD Form 139, Pay Adjustment
Authorization, and DA Form 4846, Excess Cost Computation, if applicable, and submit to the
DGR.

C-5.04.4.9.13 Refunds. The SP shall prepare SF 1049, Public Voucher for Refunds, and
submit to the DGR to refund customers for excess money collected.

C-5.04.4.9.14 Automated Information Systems. The SP shall perform the personal
property function using the Transportation Operational Personnel Property System (TOPS).
The SP shall provide systems administration for the system as well as user-level operations. If
the system is non-operational, the SP shall manually process documentation and input this data
into the system when it becomes operational.

C-5.04.4.9.15 Traffic Distribution Record (TDR). The SP shall complete and maintain the
automated overseas, intrastate, and interstate TDRs IAW governing directives. The SP shall
utilize the TDRs to select the most cost-effective carrier for Through Commercial Bill of Lading
(TCBL) moves. The SP shall ensure that the automated TDR is posted with the carrier’s current
status (i.e., carrier scores, non-use status, suspensions, traffic denial, reinstatement) IAW DOD
4500.9-R, DTR.

C-5.04.4.9.16 Monthly Reporting Requirements. The SP shall submit to the DGR monthly
(one (1) time per month) reports identifying the number and cost of Personal Property Move
(PPM) and contract-carrier moves and of local storage (see Attachment J- C-1 05). These
monthly reports are due to the DGR by the third (3RD) working day of the following month. The
SP shall also provide a Purchasing and Contract Report (see Attachment J- C-1 05) each
month, which includes the total number of all service orders and total dollar value for total cost
of service on each service order processed that month. This report is due to the DGR by the
20th calendar day of the following month.



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C-5.04.4.9.17 Customer Counseling. The SP shall provide counseling to customers on
personal property entitlements and responsibilities (CONUS and OCONUS); prepare
documentation to request, schedule and monitor personal property shipments; and answer
customer questions and inquiries in person and by telephone IAW JFTR, JTR, COMDTINST M-
4050.6, DOD 4500-34-R, Consignment guides, AR 55-71, NAVSUP PUB 490, and MCO
P4600-7C. The SP shall provide weekly (one (1) time per week) briefings on overseas,
stateside, and PPM moves. Briefings last an average of 45 minutes depending upon the type of
briefing and the number of questions asked. The SP shall also order, maintain, and offer
government handouts to each customer served.

C-5.04.4.9.18 Scheduling Counseling. The SP shall accept walk-in appointments and
phone requests from customers and immediately schedule the customer or the customer’s
authorized agent for the next available counseling appointment.

C-5.04.4.9.19 Special Briefings. The SP shall provide counseling that includes, but is not
limited to, special briefings in and away from the PPSO on personal property shipment
entitlements and responsibilities as scheduled.

C-5.04.4.9.20 Privately-Owned Vehicles (POV). The SP shall provide contact information
for the nearest government coordinator for POV moves to customers requiring POV move
service. The SP shall provide guidance concerning storage of POV when storage is authorized.

C-5.04.4.10   Outbound Shipments

C-5.04.4.10.1 Outbound General Services and Operations.                 The SP shall provide
courteous and efficient personal property movement services. These services shall include
advising; counseling; routing and booking shipments for movement; preparing and distributing
documentation for all customers authorized government shipment and storage of personal
property; send advance documentation to all destination travel offices; process One-Time-Only
(OTO) moves; and the preparation of shipping documents and bookings. Personal property
includes household goods, unaccompanied baggage, mobile homes, boats, POVs, Personally
Procured Move (PPM) moves and NTS.

C-5.04.4.10.2 Special Service. The SP shall provide specialized, expedited assistance to
customers who receive short notice, emergency movement directives or who because of
distance cannot return for additional processing. The SP shall also provide dedicated, special
service to shipments of personal property for deceased service members or their dependents.

C-5.04.4.10.3 Initiating the Shipping or Storage Process. The SP shall initiate the
shipping or storage process when a customer, or a customer’s agent with a power of attorney or
written authorization, provides the PPSO with a valid set of orders or appropriate
documentation. The process shall be initiated by requiring the customer or authorized agent fill
out an Outbound Personal Property Worksheet. The SP shall initiate and process the DD Form
1299 IAW the DTR and the JFTR.

C-5.04.4.10.4 Conducting Counseling. The SP shall counsel, advise, and answer the
customer’s questions regarding rights, responsibilities, and entitlements IAW regulations cited
above, for the shipment and storage of personal property. The SP shall counsel the customer
using the Personal Property Counseling Checklist (DD Form 1797) and both the SP and the
customer shall sign the DD 1797 IAW the DTR and the Worldwide Consignment Guide. The SP
shall also have the customer sign the DD Form 1299 or DD Form 2278.

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C-5.04.4.10.5 Exceptions to Policy. The SP shall advise customers of exceptions to policy
for shipping prior to issuance of orders IAW JFTR and shall prepare correspondence and
forward to the DGR for approval and signature. The SP shall provide a copy of the approval or
disapproval to the customer and maintain a copy for placement in customer’s folder with a copy
of orders when received.

C-5.04.4.10.6 Entitlement Extensions. The SP shall advise the customer of extension
entitlements IAW JFTR and shall assist the customer with preparing a written extension request
and forward the request and supporting documentation to the DGR for approval or disapproval.
Upon the DGR’s determination of entitlements, the SP shall forward a copy of the
correspondence to the customer.

C-5.04.4.10.7 Tonnage Estimate. The SP shall estimate the total shipment tonnage based
on the property owned by the customer. The tonnage estimates shall be made during the
counseling session IAW the worksheet. The SP shall enter the total estimated tonnage amount
on the customer’s DD Form 1299 or DD Form 2278.

C-5.04.4.10.8 Consignment. The SP shall consign shipments IAW SDDC Personal Property
Consignment Instruction Guide (PPCIG).

C-5.04.4.10.9 Route and Book Shipments. The SP shall use the customer’s application
information and the TDR to select the carrier IAW the DTR and the Carrier Evaluation and
Reporting System manual. The SP shall contact the carrier’s agent and book the shipment
within 24 hours after completing the customer’s application package. If the carrier refuses the
shipment, the SP shall annotate the TDR IAW the DTR. The SP shall then select and offer the
shipment to the next authorized carrier. The SP shall continue the process until a carrier is
found that will accept the shipment. The SP shall maintain and update a record of all current
government rates, carrier rates, and tariffs.

C-5.04.4.10.10 Special Item Moves. The SP shall investigate, by phone or personal visit,
and gain authorization from the DGR for carrier services (either labor or allowing a third party to
be involved) for unusual items (i.e., grandfather clocks, pianos, and large pieces of furniture) as
well as for additional moving equipment such as a small truck or hoisting equipment to relay
personal property if a large truck can not get to the residence.

C-5.04.4.10.11   Cancellations. The SP shall receive cancellation and change requests from
customers, and shall cancel and re-schedule shipments as required.

C-5.04.4.10.12   Schedule Pickup. The SP shall schedule pick up of personal property
shipments with the carrier or storage companies IAW governing directives to ensure customer
needs are met. The SP shall re-route or re-book shipments as required to satisfy customer
requirements.

C-5.04.4.10.13     Customer Notification. The SP shall notify the customer of the carrier’s
name and verify the dates for packing and loading the personal property prior to the pickup
date. The SP shall inform the customer that they may request pickup and delivery either in the
morning or the afternoon, but that it is not always possible to accommodate the request. The
SP shall inform the customer that the carrier should have information on the time of pickup or
delivery available on the afternoon preceding the scheduled pickup or delivery date.


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C-5.04.4.11   Process Government Bill of Lading (GBL)

C-5.04.4.11.1 Government Bill of Lading. The SP shall prepare, distribute, and file GBLs
on personal property shipments and maintain the numerical GBL register. The SP shall submit
documentation to the DGR for approval. The SP shall also provide GBLs to the carrier or agent
no later than two (2) workdays prior to the pickup date to ensure that the customer is not
inconvenienced. If less than two (2) days are available to provide GBLs to the carrier or agent,
the SP shall fax the documentation to the storage company and follow-up the fax with telephone
contact to ensure that notification is received. The SP shall prepare SF 1200 GBL correction
notices for changes as required by DOD 4500.9-R (DTR).

C-5.04.4.11.2 Certified True GBLs. The SP shall prepare certified true copies of GBL and
SF1203 for carriers when originals have been lost and submit to the DGR for approval. The SP
shall forward the documents to the requester within three (3) workdays.

C-5.04.4.11.3 GBL Billing. After shipment pickup, the carrier will provide the SP with a copy
of GBL annotated with complete weight of shipment, certified weight tickets, DD Form 619,
SF1203, and complete inventory. The SP shall enter weight of shipment in Transportation
Operations Personal Property Standard System (TOPS) under GBLWT. The SP shall complete
and maintain the customer’s documentation on file.

C-5.04.4.11.4 Excess Cost Rebuttals. The SP shall counsel customers who receive excess
weight billings from the Servicing Finance Office to determine if charges have been
appropriately applied and advise the customer of action to take to refute charges that are
erroneously charged.

C-5.04.4.11.5 Excess Cost Computations. The SP shall furnish estimated excess cost
computations to customers for shipments involving excess weight, excess distance and full
replacement insurance based on estimated weight. After net weight of shipment is known, the
SP shall once again compute costs and initiate action for collection IAW Paragraph 5.04.4.9.11
of this Functional Area.

C-5.04.4.11.6 Advance Shipping Documents. The SP shall forward advance shipping
documents by mail to the government transportation officer receiving the shipment IAW the
DTR. The advance shipping documents shall be mailed prior to the carrier picking up the
shipment.

C-5.04.4.11.7 Blue Bark Shipment of Privately-Owned Vehicles. The SP shall arrange for
the shipment of Blue Bark POV for deceased or medically disabled customers after verification
of proper documentation. The SP shall coordinate with the Survivor's Assistance Officer (SAO)
or the customer's agent to prepare DD Form 1299 and DD Form 1797 IAW DOD 4500.9-R
(DTR); JFTR, Volume I, Chapter 5; AR 55-71, Chapters 10 and 12; AR 75-25, Chapters 7-10;
and COMDTINST M4050.6, Chapter 11003. The SP shall submit all documentation to the DGR
for approval and signature. After approval, the SP shall notify the carrier of a Blue Bark
shipment, the operational status of the vehicle, and if there is a household goods shipment. The
SP shall also notify the destination transportation office of an incoming Blue Bark shipment.

C-5.04.4.12   Inbound Shipments

C-5.04.4.12.1 Process for Storage and Delivery. The SP shall process inbound shipments
(including advance documentation) for temporary storage or delivery; locate and notify

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customers of the arrival of their shipments; trace and expedite personal property shipments;
maintain the Storage in Transit (SIT) register; and clear carriers upon arrival in the local area
and as defined in the PPCIG.

C-5.04.4.12.1.1 Locate Customers. The SP shall locate all customers whose personal
property is in storage, in transit, or to be delivered to the local AOR IAW the PPCIG, Appendix
A. The SP shall use in-transit contact information, billeting information, Installation information,
visits to the residences of local customers, and worldwide locator services as required to locate
customers within the required timeframe IAW applicable tariffs, agreements, and contracts. For
domestic shipments arriving from over 200 miles newly arrived in the area, the SP has two (2)
hours from receipt of notification of property arrival to locate customer before property goes into
storage. For shipments arriving from less than 200 miles, the SP has one (1) hour to locate the
customer. For international shipments arriving before noon, the SP has until close of business
to locate the customer and for international shipments arriving after noon, the SP has until noon
the following business day to locate the customer.

C-5.04.4.12.1.2    Tracer Actions. The SP shall initiate tracer actions for missing items and
late shipments.

C-5.04.4.12.2 Temporary Living Allowance (TLA) Statement.                The SP shall advise the
customer regarding TLA entitlements.

C-5.04.4.13 One-Time-Only (OTO) Shipments. The SP shall prepare, process, and
coordinate OTO shipments based on Consignment Guide direction for shipments. When a
customer’s shipment is sent via a OTO procurement, the SP shall advise the customer that
there might be longer times required for processing due to SDDC turn-around time.

C-5.04.4.13.1    Household Goods. The SP shall prepare the documentation for OTO
requests for household goods shipment. The documentation shall include the name, rank, and
social security number (SSN) of the customer; origin and destination locations; the type of
shipment being made (household goods or baggage); the pickup date; the required delivery
date (RDD); the weight of the shipment; a list of local non-use and suspended carriers; the local
direct procurement method (DPM) packing and crating rate; and point of contact information for
the origin Transportation Office. The SP shall provide the documentation to the DGR for
approval. The SP shall transmit the approved documentation to SDDC. Upon receipt of a return
documentation from SDDC with the carrier, origin and destination agent, the rate, and the
tender number, the SP shall contact the origin agent to confirm the pickup and shall prepare a
GBL for the shipment. The SP shall distribute the GBL IAW DOD 4500.9-R, DTR.

C-5.04.4.13.2   Mobile Homes. The SP shall perform combined mobile home and household
good shipment scheduling IAW the current Mobile Home/Boat Rate Solicitation, DOD 4500.9-R,
DTR and JFTR, Part F, Chapter 5.

C-5.04.4.13.2.1 Counseling. The SP shall perform the following tasks while the customer is
present for counseling:

       a. The SP shall receive a copy of the title, registration, and orders from the customer.

       b. The SP shall prepare an estimate of the cost to move the customer’s household
       goods and inform the customer that the maximum amount available to move the mobile
       home is 105% of the household goods cost.

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       c. The SP shall advise the customer that PPM mobile home moves are available. If the
       customer is interested in performing a PPM mobile home move, the SP shall advise the
       customer on the procedures and requirements associated with PPM mobile home
       moves. The SP shall prepare a memorandum for record requesting either an advance
       payment to the customer, or to request a reimbursement. The SP shall submit this
       memorandum for record to the DGR for authorization and forward to servicing finance
       office.

       d. The SP shall ensure that in-transit contact information is available for the customer
       and shall advise the customer that there is a high likelihood of problems and damages
       chargeable to the customer and that it is critical for the customer to be reachable during
       the movement of the mobile home.

       e. The SP shall counsel the customer to have a location prepared for the mobile home
       before it arrives at the destination. The SP shall advise the customer that mobile homes
       placed in SIT may be difficult and costly to find.

       f. The SP shall advise the customer that the customer must cancel shipments at least
       48 hours in advance or the customer will be charged for an attempted pickup.

       g. The SP shall prepare and process the application for the move, (DD Form 1299),
       IAW the DTR.

C-5.04.4.13.2.2 Information Required for Mobile Home One Time Only (MOTO)
Correspondence to SDDC. The SP shall obtain from the customer or via research all
information required to prepare MOTO correspondence for SDDC IAW DOD 4500.9-R, DTR.

C-5.04.4.13.2.3 Carrier Information from SDDC.            The SP shall receive response
correspondence from SDDC informing the SP of the carrier, the cost, the date for the move,
contact information for the carrier, and a tender number.

       a. The SP shall telephone the carrier or agent to confirm receipt of the shipment
       information. If the carrier or agent has not received the information or there are other
       problems, the SP shall coordinate, research, and attempt to solve all issues prior to the
       pickup date.

       b. The SP shall telephone the customer within one working day of receipt of the
       SDDC/MOTO response correspondence and provide the carrier contact information to
       the customer and the actual cost of the move. If the actual costs are more than the
       customer’s entitlement, the SP shall ensure that the customer is aware that additional
       costs will be borne by the customer. The SP shall annotate customer's file with
       notification including date and time.

       c. The SP shall prepare the GBL based upon information from the customer and from
       SDDC. The SP shall distribute the GBL to the carrier and the destination transportation
       office, and shall place one copy in the files.

C-5.04.4.13.3   Destination Transportation Office Information. The SP shall receive,
research, and answer all requests for information from the destination Transportation Office
regarding shipments.

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C-5.04.4.14 Boats. The SP shall arrange for movement of boats, components, and
accessories of boats as part of an entitled customer’s personal property IAW JFTR, Chapter 5,
paragraph U5310e and DTR.

C-5.04.4.14.1 PPM Boat Move. The SP shall advise customers that boats may be moved as
part of a PPM move. The SP shall also inform the customer that personal property may be
contained within the boat, and shall inform the customer of procedures and entitlements when
personal property and boats are to be transported together via PPM move. Work shall be
performed IAW JFTR, Chapter U5310e, U5310f, and U5320e; JTR Volume 2; DOD Regulation
4500.9-R, Defense Transportation Regulation Part IV, Personal Property; DOD GEN 43 (Moving
Your Mobile Home), Section V and Appendix B; AR 55-71, Chapter 14; COMDTINST M4050.6,
Chapter 13; NAVSUP PUB 490, Chapter 13; and MCO P4600-7C, Chapter 2, Part 1. The SP
shall advise customers that boats transported in this manner must be hauled in one of the
following approved modes:

       a. Boats may be transported in or on top of POVs primarily designed for hauling cargo,
       including towing of trailers.

       b. Boats may be transported or towed by rental vehicles or trailers procured by the
       customer.

       c. Boats may be towed by passenger carrying vehicles, but may not be carried inside or
       on top of passenger vehicles.

C-5.04.4.14.2 Normal Household Goods. The SP shall arrange for the movement of boats,
canoes, skiffs, rowboats, kayaks, and sailboats less than 14 feet in length, and dinghies or
sculls of any size as normal household goods if the vessel does not have a trailer.

C-5.04.4.14.3 Direct Procurement Method (DPM). The SP shall arrange DPM movements
of boats, including packing, containerization, local drayage, and storage services. The SP shall
inform the customer that the customer is responsible for charges on all special crating and
materials needed to move the boat. The SP shall ensure that only boats shorter than 14 feet
long and canoes or kayaks under 300 pounds are shipped via DPM methods IAW the DPM
Contract, paragraph 5.4.5.7 and part 2, paragraph 2.10.

C-5.04.4.14.4 Boat One-Time-Only (OTO) Moves. The SP shall arrange for shipment of
boats with trailers or boats of 14 feet or more using SDDC requests. The SP shall perform
combined boat and household goods shipment scheduling IAW the current Mobile Home/Boat
Rate Solicitation. The SP shall advise the customer that combined boat and household goods
shipments usually incur excess costs that the customer would be required to pay.

C-5.04.4.14.4.1 Information to SDDC. The SP shall schedule boat shipments similarly to
mobile home shipment scheduling IAW DOD Regulation 4500.9-R, Defense Transportation
Regulation Part IV, Personal Property, JFTR, Chapter 5, paragraph U5310e and f, DOD GEN
43 (Moving Your Mobile Home), Section V and Appendix B and in addition the following
information shall be provided to SDDC:

       a. Registration and title

       b. Maximum dimensions of the boat

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       c. Trailer make and dimensions

       d. Pickup and destination locations

       e. Pickup date

       f.   RDD

       g. Household goods information

       h. Excess costs

C-5.04.4.14.4.2 Carrier Information from SDDC. Upon the return of correspondence from
SDDC, the SP shall inform the customer of excess cost amounts and allow the customer to
decide whether to continue the shipment scheduling or not. If the customer chooses to cancel
the shipment, the SP shall cancel it immediately.

C-5.04.4.14.4.3 Tow-Away Service. If the arranged boat transportation is via tow-away
service, the SP shall brief the customer on the customer’s responsibilities for the move. The SP
shall inform the customer that if the boat is not prepared for shipment then the customer may
incur additional costs and that additional insurance can be purchased by the customer. The SP
shall counsel customer to ensure that:

       a. The boat and motor are securely fastened or strapped to the trailer.

       b. The trailer has a valid license (or, if the origin state does not require the trailer to be
       licensed, the customer is responsible for the cost of a transit permit provided by the tow-
       away carrier).

       c. The trailer has working lights, wiring, brakes (if so equipped), good tires, the hubs
       are greased and have good bearings, and that the frame is not bent, twisted, or broken
       in a manner that would prevent safe transport.

       d. All personal items are removed from the boat and all antennas, fishing poles, and
       trolling poles are lowered or removed.

C-5.04.4.14.4.4 Commercial Boat Hauler. The SP shall contact the boat hauler to
coordinate pickup and delivery if the arranged transport is via commercial boat hauler (for boats
without trailers). The SP shall inform the customer that all accessorial services are at the
customer’s expense and that additional insurance can be purchased by the customer. The SP
shall inform the customer that the boat must be picked up at and delivered to a marina where a
crane is available to load and unload the boat. Accessorial services that the customer is
responsible for include, but are not limited to, arrangements for the marina crane at origin and
destination; dismantling bridges, spars, and masts to meet dimension requirements; removing
all personal items from the boat; lowering or removing all antennas, fishing poles, and trolling
poles; and storage at the destination marina. The SP shall inform the customer that the
dimension requirement is 13 feet high and that SIT is not authorized for commercial boat
haulers.



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C-5.04.4.15 Personally Procured Move (PPM) Moves. The SP shall perform all services
required to support and assist customers in making PPM moves IAW JFTR, Volume I, Chapter
5 U5320E; JTR, Volume II; DOD Regulation 4500.9-R, Defense Transportation Regulation Part
IV, Personal Property; AR 55-71, Chapter 14; COMDTINST M4050.6, Chapter 13; NAVSUP
PUB 490, Chapter 13; MCO P 4600-7C, Chapter 2, part 1. The SP shall inform the customer of
the requirements for authorized PPM vehicles IAW JFTR. The SP shall inform customers of the
PPM option at the initial pre-move counseling session. At that time, the SP shall also counsel
the customers regarding the advantages and disadvantages of a PPM move and shall schedule
customers interested in a PPM move for counseling.

C-5.04.4.15.1 Travel Voucher. The SP shall provide DD Form 1351-2, instructions and
guidance to the customer to complete the travel voucher. When the customer is authorized an
advance travel payment, the SP shall provide the customer with instructions on obtaining the
advance from the Servicing Finance Office.

C-5.04.4.15.2 Authorization for PPM Moves. The SP shall process PPM moves only when
it is more cost effective to the government and the customer chooses to make a PPM move.

C-5.04.4.15.3 Computing Estimated Incentives. The SP shall compute the estimated costs
for making the PPM move for all interested parties at the counseling session. The SP shall
compare the estimated PPM move costs with the estimated costs for a carrier move. The SP
shall then give the customer an estimate for the amount of the incentive to be received for
making a PPM move using DD Form 1701, Inventory of Household Goods.

C-5.04.4.15.4 PPM Incentive Payments. The SP shall compute PPM incentive payments on
DD Form 2278 received from Servicing Finance Office and submit the form to the DGR for
certification within two (2) working days. Upon return of the form from the DGR, the SP shall
submit certified DD Forms 2278 to the Servicing Finance Office within one (1) working day.

C-5.04.4.15.5 Weighing of Personal Property for PPM Moves. The SP shall counsel the
customer on the requirement and the proper process for obtaining weight tickets for the
personal property shipment. The SP shall inform the customer as to where the weigh stations
are located and explain how the weighing process and the issuance of weight tickets are
accomplished.

C-5.04.4.15.6 Paperwork. The SP shall provide the customer with all required documents
prior to the customer’s departure. The SP shall counsel the customer on obtaining and keeping
all weight tickets in order to receive the incentive payment. The SP shall maintain
documentation and provide validation that the customer was counseled in the customer's file.

C-5.04.4.15.7 PPM Moves Made Without Advance Approval. The SP shall process
reimbursement claims for the actual cost of a PPM move made without advance approval or
authorization. The customer must provide receipts for all reimbursement claims. The SP shall
prepare a cost comparison between the customer’s actual cost and the estimated government
cost for a personal property shipment by carrier. No incentives will be allowed for PPM moves
made without advance approval unless approved by appropriate authority. If the customer has
obtained a weight ticket, the customer may submit a written request for an after-the-fact PPM.
The SP shall submit a letter requesting approval or disapproval to DGR.

C-5.04.4.15.8 Storage in Connection With a PPM Move. The SP shall advise the customer
that when a PPM move is made, the customer should have an available residence where the

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household good may be delivered upon arrival at the destination. If the customer does not have
a residence for delivery of the goods, the SP shall advise the customer of options for the
temporary storage of the goods.

C-5.04.4.16 Storage-In-Transit (SIT).          The SP shall locate the customer within the
appropriate free waiting time IAW the DOD Regulation 4500.9-R, Defense Transportation
Regulation Part IV, Personal Property, Chapter 6, paragraph 6000, and domestic and
international rate solicitations. When advantageous to the government and accepted by the
carrier, paid waiting time shall be used to preclude SIT. If the SP cannot locate and inform the
customer that the personal property shipment has arrived, or if the customer is not yet ready to
accept delivery of the personal property, the SP shall have the customer’s personal property
placed in SIT for a period not to exceed 90 days IAW the DOD Regulation 4500.9-R, Defense
Transportation Regulation Part IV, Personal Property. The SP shall also initiate SIT when
USAG-WS is the originating transportation office and the destination transportation office cannot
accommodate it due to a shortage of warehouse space.

C-5.04.4.16.1 SIT Extension. The SP shall prepare a Temporary Commercial Storage at
Government Expense Form (DD Form 1857), upon the request of the customer for a SIT
extension of up to 90 days IAW the JFTR, Volume I, Chapter U5375 and DOD Regulation
4500.9-R, Defense Transportation Regulation Part IV, Personal Property.

C-5.04.4.16.2 Customer Ready to Accept Delivery of Personal Property in SIT. Upon
notification that the customer is ready to accept delivery of the personal property in SIT, the SP
shall notify the carrier or agent of the customer’s location or address, phone number, and the
date of delivery.

C-5.04.4.16.3 Payment to a Carrier or Agent to Deliver SIT Property When the GBL Has
Expired. If the GBL under which the customer’s property was placed in storage has expired,
the SP shall arrange for the delivery of the property IAW the DOD Regulation 4500.9-R,
Defense Transportation Regulation Part IV, Personal Property and shall prepare a DA Form
3953, Purchase Request, along with an invoice from the carrier or agent to pay for the delivery.
The SP shall submit the DA Form 3953 for the approval and signature of the DGR.

C-5.04.4.16.4 Payment to the Carrier or Agent for SIT Services. Upon carrier or agent
delivery of personal property out of SIT, the SP shall receive and verify the data contained in the
Statement of Accessorial Services Performed (DD Form 619-1) IAW the DOD Regulation
4500.9-R, Defense Transportation Regulation Part IV, Personal Property. All forms shall be
thoroughly reviewed and legibly initialed prior to forwarding the form to the DGR for approval
and signature. The SP shall process and distribute the signed form IAW the DOD Regulation
4500.9-R, Defense Transportation Regulation Part IV, Personal Property.

C-5.04.4.16.5 Diversion. The SP shall prepare and process diversion documents, in a
format approved by the DGR, when a customer’s orders change prior to arrival at USAG-WS
from overseas and USAG-WS is no longer the destination of the shipment IAW DOD Regulation
4500.9-R, Defense Transportation Regulation Part IV, Personal Property. The SP shall prepare
and process documents for long delivery out of SIT IAW the DOD Regulation 4500.9-R,
Defense Transportation Regulation Part IV, Personal Property, when a change in a customer’s
orders require the shipment to be transferred to another destination after the shipment has
arrived at USAG-WS.

C-5.04.4.17    Non-Temporary Storage (NTS)

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C-5.04.4.17.1 Tender Of Service (TOS). The SP shall maintain current TOS printouts from
the Regional Storage Management Office. The TOS printouts identify NTS carriers, services,
and rates that have been approved for use by the Regional Storage Management Office.

C-5.04.4.17.2 Initiate Storage. The SP shall schedule and procure NTS personal property
IAW governing directives and in coordination with the customer.

C-5.04.4.17.2.1 Selecting a TOS SP. The SP shall select the NTS SP with the lowest rate
for the time period required. The SP shall book the NTS with the selected SP. If the lowest
rated NTS SP is unable to handle the shipment, the DD Form 1299 shall be annotated
accordingly and the SP shall contact the next-lowest rated NTS SP. The SP shall continue until
the shipment is scheduled.

C-5.04.4.17.2.2 Prepare Service Order. The SP shall prepare DD Form 1164, Service Order
for Personal Property, for signature by the DGR . The SP shall distribute the signed form IAW
DOD Regulation 4500.9-R, Defense Transportation Regulation Part IV, Personal Property. The
SP shall forward the document to the NTS SP no later than two (2) workdays prior to the
scheduled pickup date. If less than two (2) days is available for notification, the SP shall fax the
documentation to the NTS SP prior to scheduled pickup date and follow-up the fax with
telephone contact to ensure that notification is received.

C-5.04.4.17.2.3 Packing and Pickup of NTS Property. The SP shall inform the NTS SP of
the customer’s agreed-upon dates for packing and pickup of NTS property. The SP shall
prepare DD Form 2773, Report of Contractor Services, for inspection of NTS SP services.

C-5.04.4.17.2.4 TOS Warehouse Receipt. The SP shall obtain and file a warehouse receipt
from the NTS SP for the NTS property being stored IAW the TOS.

C-5.04.4.17.2.5 Billing Invoices. The SP shall prepare a Billing Invoice quarterly (four (4)
times per year) IAW the NTS SP’s TOS. The SP shall send the invoice to the NTS SP for
verification and review. The NTS SP shall return the billing invoice with complete verification
and signature. The SP shall review and verify the invoice data. The SP shall return the invoice
to the NTS SP for correction within 15 days of receipt if errors are discovered. Validated
invoices will be approved and signed by the DGR. The SP shall prepare a Transmittal Record,
and shall forward it, along with the signed billing invoice and supporting documents to the
Servicing Finance Office within two days of receipt back from the DGR.

C-5.04.4.17.2.6 SP Files. The SP shall maintain a file on each NTS storage lot containing all
pertinent documents IAW the DOD Regulation 4500.9-R, Defense Transportation Regulation
Part IV, Personal Property, and Basic Ordering Agreement.

C-5.04.4.17.2.7 Advance Notice of NTS Expiration. The SP shall monitor NTS expiration
dates. If the customer has not removed their property from storage, the SP shall notify the
customer in writing IAW the DOD Regulation 4500.9-R, Defense Transportation Regulation Part
IV, Personal Property, 90 days prior to the expiration month.

C-5.04.4.17.2.8 NTS Extension. The SP shall receive authorizations, including fund cites, to
extend NTS periods from the customer’s unit or activity, from Civilian Personnel Offices, or other
government activities. The SP shall prepare a supplemental DD Form 1164 and shall process it


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IAW the DOD Regulation 4500.9-R, Defense Transportation Regulation Part IV, Personal
Property. The SP shall annotate the form to show that it is for NTS extension.

C-5.04.4.17.2.9 Termination of NTS Entitlement. When the customer’s NTS entitlement
has expired, the SP shall process the termination of NTS storage IAW the DOD Regulation
4500.9-R, Defense Transportation Regulation Part IV, Personal Property.

C-5.04.4.17.3      Delivery. The SP shall process release and order withdrawal and delivery of
full or partial lots for storage IAW DOD 4500.34-R, DOD Regulation 4500.9-R, Defense
Transportation Regulation Part IV, Personal Property, and the TOS, and in coordination with the
customer. The SP shall submit the documentation to the DGR for approval and signature. The
SP shall distribute the signed form IAW DOD Regulation 4500.9-R, Defense Transportation
Regulation Part IV, Personal Property. The SP shall forward the document to the NTS SP prior
to the scheduled pickup date. The SP shall prepare DD Form 2773, Report of Contractor
Services for inspection of the NTS SP services.

C-5.04.4.17.3.1 Delivery of NTS (Local Storage). When the customer is ready to accept
delivery and the property is in the immediate vicinity, the SP shall process the delivery of NTS
property IAW the DOD Regulation 4500.9-R, Defense Transportation Regulation Part IV,
Personal Property.

C-5.04.4.17.3.2 Delivery of NTS (Non-Local Storage). When the customer is ready to
accept delivery and the property is not in the immediate vicinity, the SP shall prepare and
forward the DD Form 1299, and a copy of the customer's orders to have the customer’s NTS
property shipped to the destination Transportation Office IAW the DOD Regulation 4500.9-R,
Defense Transportation Regulation Part IV, Personal Property.

C-5.04.4.18 Direct Procurement Method. The SP shall support the functions of the DPM
contract company designated for packing containerization and local drayage. This support
includes, but is not limited to, the following:

C-5.04.4.18.1 Coordinate Storage and Delivery. The SP shall receive information on
inbound personal property from the origin transportation office; advise customers of receipt of
property at the warehouse; and coordinate delivery or storage of property with customer and
DPM SP. The SP shall prepare DD 1164, Order for Services (Personal Property), for drayage,
unpacking, and storage and distribute copies of the form IAW the DPM contract.

C-5.04.4.18.2 Prepare Drayage Work Orders. The SP shall prepare DD 1164, Order for
Services (Personal Property), provide outbound and local drayage work orders to the DPM SP
based upon information received from customers at the counseling session and arrange
packing, pick up and movement of property IAW DPM contract and DOD Regulation 4500.9-R,
Defense Transportation Regulation Part IV, Personal Property.

C-5.04.4.18.2.1 Submit Work Orders. The SP shall submit all work orders to the DPM SP
IAW the DPM contract, paragraphs 5.3 and 5.3.1, Time Requirements, and the DOD Regulation
4500.9-R, Defense Transportation Regulation Part IV, Personal Property. The SP shall obtain
DGR approval and forward the original and one copy of the work order to Servicing Finance
Office, one copy to the DPM SP, and one copy shall be retained in the customer’s file. The SP
shall provide confirmation to the government that DPM work has been completed and
distributed IAW local policies and procedures. The SP shall prepare and provide the
Commercial Bill of Lading to the DPM SP.

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C-5.04.4.18.2.2 Record-keeping. The SP shall maintain a record, by calendar year, of the
annual number of shipments and pounds per DPM contract line item. This record shall be
provided yearly to the DGR no later than the last working day in January.

C-5.04.4.18.2.3 Invoices. Within five (5) workdays, the SP shall verify and process invoices.
The invoice, with supporting documents, shall be submitted to the DGR for authorization. Within
two (2) workdays after return from the DGR, the SP shall forward the invoices to the Servicing
Finance Office for payment IAW prompt payment guidance (DFAS-IN Reg. 37-1) and DPM
Contract clause 252.247-7010, Scope of Contract - Invoices.

C-5.04.4.19 Quality Control. The SP shall perform quality control IAW the Total Quality
Assurance Program (DoD 4500.9-R, DTR Parts IV, Appendix O), DOD Regulation 4500.9-R,
Defense Transportation Regulation Part IV, Personal Property, and DPM quality control
procedures.

C-5.04.4.19.1 Personal Property. The SP shall implement the quality control procedures for
international and domestic shipments of personal property as specified by the DoD 4500.9-R,
DTR Parts IV, Appendix O. The SP shall accept or reject Letters of Intent from Carriers IAW
DOD 4500.34-R, DOD Regulation 4500.9-R, Defense Transportation Regulation Part IV,
Personal Property. The SP shall inspect not less than 50% of personal property shipments
(inbound and outbound) to ensure that carriers comply with the terms and conditions of the
Tender of Service, applicable tariffs, and contracts. The SP shall also witness weighs and re-
weighs as appropriate. The SP shall notify the carrier, on-site, of any discrepancies noted.
Discrepancies shall be annotated on applicable inspection forms (DD Form 1780 and DD Form
2773, Report of Contractor Services). If the carrier does not correct the discrepancies, the SP
shall notify the DGR, before the carrier departs the site.

C-5.04.4.19.1.1 Processing Tracers. The SP shall check carriers’ and agents’ warehouses
for lost shipments in response to worldwide tracers received. If the missing property is not
found, a negative response shall be sent. If the property is found, the SP shall send a positive
response and comply with the tracer correspondence in accordance with DOD 4500.9-R, DTR.

C-5.04.4.19.2 SIT Warehouses. The SP shall inspect all SIT warehouses IAW the DOD
Regulation 4500.9-R, Defense Transportation Regulation Part IV, Personal Property, and in
conjunction with the Regional Storage Management Office (RSMO) and forward DD Form 1812,
DD Form 1780 or DD Form 2773, Report of Contractor Services to the DGR for each inspection.

C-5.04.4.19.3 Disciplinary Action for Personal Property Carriers and Agents. The SP
shall recommend disciplinary action against personal property carriers and agents, initiate
documentation for punitive action, and submit recommendations to the DGR with supporting
documentation (DD Form 1780 for inbound and outbound shipments; DD Form 2773, Report of
Contractor Services for DPM or local SP moves; DD Form 2772, Contract Discrepancy Report)
for approval and signature.

C-5.04.4.19.4 Inspection of Mobile Home Shipments. The SP shall physically inspect all
mobile home shipments initiating or terminating in the USAG-WS commuting area to determine
if the carrier is in compliance with the tender of service. The SP shall notify the carrier on-site of
any discrepancies noted during the inspection. If the carrier does not correct the discrepancies,
the SP shall notify the DGR before the carrier departs the site.


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C-5.04.4.19.4.1 Mobile Home Inspection Record. The SP shall initiate a Mobile Home
Inspection Record (DD Form 1800) IAW the DOD Regulation 4500.9-R, Defense Transportation
Regulation Part IV, Personal Property if there is not one already with the shipment paperwork.
The SP shall file a copy of the form in the carrier’s performance file.

C-5.04.4.19.5 Total Quality Assurance Program. The SP shall maintain and utilize the DoD
4500.9-R, DTR Parts IV, Appendix O to score and evaluate the performance of government
approved carriers.

C-5.04.4.19.5.1 Carrier Evaluations. The SP shall prepare the Shipment Evaluation and
Inspection Record (DD Form 1780) and Carrier Evaluation Worksheet Report (see Attachment
J- C-1 05) IAW DoD 4500.9-R, DTR Parts IV, Appendix O. The SP shall recommend to the
DGR, disqualifications, and suspensions of carriers and carrier agents from participation in the
DOD Personal Property Program. The SP shall investigate complaints, prepare damage
reports, and take other corrective action IAW DOD Regulation 4500.9-R, Defense
Transportation Regulation Part IV, Personal Property.

C-5.04.4.19.5.2 Carrier Disqualifications. If a carrier or agent has serious or repeated
violations of tender of service, the SP shall prepare a recommendation for carrier or agent
disqualification IAW the DoD 4500.9-R, DTR Parts IV, Appendix O. The prepared document
shall be submitted to the DGR for approval. The SP shall process and distribute approved
recommendations for carrier or agent disqualification IAW the DoD 4500.9-R, DTR Parts IV,
Appendix O. The SP shall also prepare all letters of disqualification of local agents and
contractual letters and submit them to the DGR for approval.

C-5.04.4.19.5.3 Violation of Tender of Service. The SP shall identify and evaluate all
violations of the tender of service IAW the DOD Regulation 4500.9-R, Defense Transportation
Regulation Part IV, Personal Property. Based on the severity of the violation, the SP shall
determine if a warning or a suspension of the carrier shall be submitted to the DGR.

C-5.04.4.19.5.4 Letters of Warning (LOW) Actions. The SP shall recommend action on
carrier’s appeals regarding LOWs and suspension actions and shall submit recommendation
with supporting documentation to the DGR for approval.

C-5.04.4.19.5.5 Warnings and Suspensions of Carriers. The SP shall prepare the warning
or suspension IAW the DoD 4500.9-R, DTR Parts IV, Appendix O, for approval by the DGR.
The SP shall process and distribute the approved warning or suspension IAW the DoD 4500.9-
R, DTR Parts IV, Appendix O.

C-5.04.4.19.5.6 Carriers’ Appeals to Warnings and Suspensions. When the SP receives
appeals to warnings and suspensions, the SP shall forward the appeals, along with supporting
documentation, to the DGR. The SP shall process and distribute approved cancellations of
warnings or suspensions IAW the DoD 4500.9-R, DTR Parts IV, Appendix O.

C-5.04.4.19.5.7 Inconvenience Claims. The SP shall advise and assist the customer in
filing an inconvenience claim (quote the regulation, for example ―AG-8700-M-Army-Knox-Dec
78-66, Inconvenience Claim Instructions and AG-9233-M-Army-Knox-Feb 79-18G, Statement of
Expenses for Inconvenience Claims‖) when a customer claims an inconvenience caused by a
carrier IAW DOD Regulation 4500.9-R, Defense Transportation Regulation Part IV, Personal
Property.


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C-5.04.4.19.5.8 Re-Weighing of Personal Property. The SP shall administer the Re-weigh
Program IAW DOD Regulation 4500.9-R, Defense Transportation Regulation Part IV, Personal
Property.

C-5.04.5 Freight Services
The SP shall provide freight services to include the operation of a Freight Receiving and
Shipping Point and all administrative and managerial responsibilities associated with the
process of inbound freight shipments, outbound freight shipments, unit moves, and shipping and
receiving of hazardous materials. The SP shall prepare, process, document, and label freight
for shipment and prepare CBLs. This includes, but is not limited to, coordinating with the
customer to obtain the information necessary to properly complete the shipping documents
when information is missing, incorrect, or incomplete and the shipment cannot be effected;
packaging, weighing, measuring, and palletizing loads; loading rail cars and trucks, and tying
down equipment on rail cars; and researching to determine or provide response to status of
freight shipped or awaiting shipment. The SP shall perform all necessary actions to schedule
timely pick-up and delivery of cargo from origin to destination. The SP shall process military
equipment for shipment, process small packages for shipment, load less than truck load (LTL)
and truckload, support shipping via rail including training, inspect HAZMAT documents for
moves, coordinate surface/air shipments, and monitor AA&E shipments.

C-5.04.5.1       Maintenance and Security of Facilities. The SP shall ensure that all facilities
and areas provided for freight movements are well maintained, free of safety hazards and clean
at all times. The SP shall ensure proper handling and appropriate levels of security of inbound
and outbound shipments. The SP shall have an approved security plan in place prior to the start
date of the first Performance Period.

C-5.04.5.1.1 Loading and Unloading. The SP shall unload warehouse incoming shipments
and load outgoing shipments in freight shipping points, Ammunition Supply Points (ASP),
Central Receiving Point (CRP), and or other locations as directed by the DGR. The SP shall
begin loading or unloading of shipments delivered by local vendors within one (1) hour after the
vendor arrives at the storage site. The SP shall complete loading and unloading of commercial
carriers (truck, van or military air) as outlined in SDDC Freight Traffic Rules Publication
(MFTRP) No. 1A. The SP shall complete loading and unloading of rail shipments to meet time
frames IAW AR 710-2, SDDC Freight Traffic PAL 8001-A (with revisions), and such other local
freight forwarder by USAG-WS. The SP shall perform partial unloading and loading actions for
shipments when designated as a stop off point on Commercial Bill of Lading (CBL).

C-5.04.5.1.2 Carrier Performance Program. The SP shall implement and administer a
Carrier Performance Program IAW DOD Regulation 4500.9-R, Chapter 207. The Carrier
Performance Program may be administered through the CONUS Freight Management (CFM)
System. In the event the CFM System becomes non-operational, the SP shall manually
process all requirements. This includes, but is not limited to:

       a. Monitoring and providing data related to transportation discrepancies.

       b. Initiating Requests for Information (RFI).

       c. Inspecting and photographing damaged and astray freight shipments.

       d. Researching, preparing, and distributing the Transportation Discrepancy Report, SF
       361 package.

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       e. Freight Carrier Facility Inspection. The SP shall inspect freight carrier facilities
       quarterly (four (4) times per year) for astray freight and terminal conditions IAW DOD
       4500.9-R, Chapter 209, Part E.

       f.   Ensuring that the carriers have established security plans IAW 49 CFR.

C-5.04.5.1.3 Export Shipments. The SP shall process export traffic releases for all export
shipments IAW DOD Regulation 4500.9-R, MIL Stamp 4500.32-R, Chapter 203, Part C, and
other applicable guidance. The SP shall utilize the Integrated Booking System (IBS) to process
water export shipments and shall clear air export shipments through the Air Clearance Authority.

C-5.04.5.1.4 Research and Prepare Special Shipments. The SP shall research requests
for shipments such as hazardous materials (HAZMAT), sensitive items, chemicals, oversized
cargo, and security items IAW existing laws and regulations. The SP shall ensure that special
shipping requirements are authorized and equipment (trucks, railcars, etc.) needed to effect
shipment is ordered and inspected upon arrival to ensure carrier requirement complies with
Department of Transportation (DOT) standards and with 49 CFR. If material shipped is
radioactive, the SP shall ensure the shipment includes a "Safe To Handle" document.

C-5.04.5.1.5 Seals. The SP shall maintain records for government or commercial seals used
to protect sensitive, protected, and classified items during shipment in accordance with AR 190-
51, DOD 4500.9-R, Chapter 205, Part G&H, and other applicable regulations. The SP shall
ensure that an adequate supply common and cable seals are on hand at all times and notify the
DGR when supplies are low.

C-5.04.5.1.6 Codes. The SP shall enter carrier codes, Standard Point Location Code
(SPLC), Transportation Control Numbers (TCN) and other codes on Collect Commercial Bill of
Lading (CBLs) IAW DOD 4500.9-R, Chapter 206, Part H, DOD (MILSTAMP) 4500.32-R,
Appendix C, and other applicable regulations.

C-5.04.5.1.7 Tracing of Freight Discrepancies. The SP shall coordinate and follow-up on
inbound and outbound shipment of freight via all modes of military, commercial carriers or the
US Postal Service. The SP shall track sensitive shipments via REPSHIPS DD Form 1907
(signature tally) and ensure that they are received by the RDD. If sensitive shipments are not
received by the RDD, the SP shall initiate an immediate tracer action and notify the intended
recipient of the delay.

C-5.04.5.1.8 Freight Support for Unit Moves. The SP shall provide freight support for unit
moves, including but not limited to, providing a point of contact to the DGR, preparing all
documents, loading and unloading trucks, trailers, aircraft, and railcars, assisting customers with
shipment inspections, and operating MHE as required to complete mission.

C-5.04.5.1.9 Radioactive Cargo. The SP shall, if radioactive cargo is on the conveyance,
request the services of the USAG-WS Radioactive Protection Officer (RPO) before proceeding
to unload the materiel. If the RPO is unavailable, the SP shall request a waiver in writing from
the DGR, to withhold acknowledgment of the delivery of the conveyance until the RPO is
available. In these instances, the RPO must be available to supervise the unloading. The SP
shall retain such waivers on file and shall take all reasonable and prudent steps to safeguard
and protect materiel until unloading and in-checking can begin again. The SP shall take no


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action in the receipt and shipment of radioactive materiel until the services of the RPO are
completed.

C-5.04.5.2     Automated Information Systems (AIS). The SP shall operate the government
provided AIS (ETA and GFM) to document and maintain freight movement data. If a system is
non-operational, the SP shall manually process documentation and collect data. The SP shall
input data into the AIS when it becomes operational. Operation of AIS includes, but is not
limited to:

       a. Manually entering of information concerning vehicle shipments and coordinating
       onward movement of vehicle with the consignee.

       b. Electronically scanning and manually entering of data on incoming freight using hand
       held scanners to document receipt of freight.

       c. Sorting, researching, and identifying supply classes, and annotating destination of
       freight received via the inter/intra-installation (commercial or military) transportation
       system for onward movement on or off-installation.

       d. Downloading data from hand-held scanners to the transportation module of the
       government-provided AIS to document receipt.

       e. Researching, correcting, and closing out information in the AIS prior to preparing and
       transmitting the In Transit Data Card, Document Identifier Code TK4 (DIC TK4)
       document.

C-5.04.5.3      Freight Receiving and Shipping Point Operation. The SP shall manage and
operate the Freight Receiving and Shipping Points on USAG-WS as the inter/intra-installation
distribution hub for all freight and equipment shipments to, from, and within the assigned AR 5-9
AOR. The SP shall perform all tasks required for the shipment and receipt of government
freight via commercial or military air transportation and the Defense Transportation System
(DTS) per DOD 4500.32-R Military Standard Transportation and Movement Procedure
(MILSTAMP) Volume I and II, 49 CFR, AR 55-4, and DOD 4500.9-R. The SP shall receive,
initiate, process, inspect, document, bill, stage, secure, and load freight and equipment for
shipment to and from the assigned AR 5-9 AOR. Shipments include, but are not limited to,
over-sized material and equipment, classified materials, and volume moves. The SP shall
maintain accountability for all freight and shipments at all times.

C-5.04.5.3.1 Cost Estimates. The SP shall prepare freight cost estimates for customers,
when requested, for freight shipments to or from the local area and for remote shipments.

C-5.04.5.3.2 Equipment and Licensing. The SP’s materiel handlers shall be licensed to
operate all MHE required to perform the freight services mission. The SP shall also ensure
tactical and engineer equipment operators are qualified to load/unload all Army track and wheel
vehicles.

C-5.04.5.3.3   Accountability of Property and Security of Shipments

C-5.04.5.3.3.1 Frustrated or Astray Freight. At a minimum, the SP shall phone freight
carrier’s terminals on a quarterly (four (4) times per year) basis to ascertain frustrated or astray
freight shipments. The SP shall visit the carrier’s facilities when it is determined that there is

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unidentified freight in the terminal, the carrier requests assistance, or the carrier’s previous
astray freight activity warrants regular visits. The SP shall notify the Astray Freight Committee
at SDDC of any frustrated or astray freight shipments found.

C-5.04.5.3.3.2 Area of Responsibility (AOR) Conditions. When directed by the DGR, the
SP shall conduct AOR inspections IAW DOD 4500.9-R, Chapter 209, and shall submit a
Transportation Discrepancy Report (SF 361) to the DGR no later than five (5) workdays after
completion of inspection which describes the AOR conditions and resolution of astray freight
found in the carrier facilities.

C-5.04.5.3.3.3 Customs. The SP shall act as liaison to, and coordinate with, United States
Customs Offices for the release and processing of inbound and outbound shipments originated
OCONUS/CONUS and consigned to the local AOR. The SP shall coordinate and obtain
release for inbound shipments through the appropriate Customs Offices within three (3)
workdays after receipt of notification that the shipment is awaiting clearance.

C-5.04.5.3.3.3.4 Bar Code Labels. The SP shall prepare bar-coded labels using automated
information systems for CBLs and other types of documents for inbound freight, premium
transportation shipments, and inter/intra-installation referrals and mis-shipments.

C-5.04.5.4      Inbound Freight Shipments. The SP shall coordinate, process, monitor, and
inspect freight and conduct terminal operations for all inbound freight and equipment
movements. The SP shall receive and process inbound freight and equipment through the
freight receiving and shipping points.

C-5.04.5.4.1 Log Deliveries. The SP shall log each carrier delivering freight or equipment
on a CBL IAW DOD 4500.9-R. As a minimum, the SP shall capture enough data to ensure that
carriers who fail to provide a copy of the CBL after completion of delivery can be traced so
shipping documentation can be closed out. The SP shall log and date-stamp each hard copy
CBL. For partial shipments, the document shall be filed in a suspense file until the shipment is
complete. The SP shall update the suspense file as items are delivered.

C-5.04.5.4.2 Small Package Carrier Shipments. The SP shall receive and process all
inbound shipments from small package carriers such as United Parcel Service (UPS) and
Federal Express (FedEx), shall unload them, and shall record its receipt in a log. The SP shall
pick up US Postal Service parcel post deliveries from the Installation Post Office. The SP shall
provide shipment information to customers upon request.

C-5.04.5.4.3 Advance Notification of Delivery. The SP shall maintain a file of advance
notices from other transportation offices for special or sensitive freight deliveries scheduled to
arrive at USAG-WS.

C-5.04.5.4.4 Paying Office Information. The SP shall inform carriers, shippers, or vendors
of the appropriate paying office when the government is not responsible for transportation
charges or shipments delivered on a Cash-on-Delivery (COD) basis as instructed by the DGR.

C-5.04.5.4.5 Inspection of Inbound Freight. The SP shall inspect each inbound freight
shipment for the condition of seal, correct markings, proper packing, condition of freight, and the
number of items received. In addition, the SP shall visually inspect rail cars, vehicles,
equipment, and documentation for damage, overages, shortages, accuracy, and mis-shipments
prior to off-loading. All identified damages shall be documented and reported to the DGR prior

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to removal of tie-down equipment. The SP shall review documentation and unload and inspect
freight for damage, overages, shortages and mis-shipments.

C-5.04.5.4.6 Inspect Freight Shipment Seals. The SP shall inspect the seals on inbound
freight shipments. If the seals are missing or broken, the SP shall take action IAW DOD 4500.9-
R, Chapter 210, Part H and shall notify the DGR.

C-5.04.5.4.7 Special Carrier Service. The SP shall verify that any special carrier service
indicated on the CBL, such as, signature service, guards, dual drivers, etc., has been provided.
The SP shall report discrepancies in shipment services on SF 361 IAW DOD 4500.9-R, Chapter
210, Part H (1)(k). The SP shall complete and file SF 361 within seven (7) workdays of the
identification of a discrepancy. The SP shall take photographs, as necessary, to document
discrepancies.

C-5.04.5.4.8 Freight Discrepancies. The SP shall identify any discrepancies, to include
damage, shortages, tampering, pilferage and overages, between the CBL, Invoice or Freight
Tally and the actual freight received. The SP shall annotate the front of the CBL, Invoice or
Freight Tally, describing the discrepancies that have been identified. The SP shall sign the
document and shall ask the carrier or truck driver to sign the annotated document. If the carrier
or truck driver refuses to sign, the SP shall write ―Driver Refuses to Sign‖ on the front of the
document. If all the data cannot be written on the front of the document, the SP shall write ―See
Reverse‖ and shall continue on the back of the CBL, Straight Bill of Lading (SBL), Invoice, or
Freight Tally.

C-5.04.5.4.8.1 Discrepancy in Shipment Report (Transportation Discrepancy Report).
The SP shall identify, document, and report all discrepancies in freight shipments. The SP shall
report the discrepancies by preparing and distributing a Transportation Discrepancy Report (SF
361) IAW DOD 4500.9-R, Chapter 210.

C-5.04.5.4.8.2 Resolve Discrepancies.        The SP shall report and resolve overages,
shortages, damages, and lost and astray freight or equipment on inbound shipments IAW DOD
4500.9-R, Chapter 209.

C-5.04.5.4.9 Direct Incoming Carriers. The SP shall designate where incoming rail and
motor carriers are to unload. The SP shall ensure shipment is unloaded within the allowable
time of prescribed tender. The SP shall release carriers upon completion of their delivery. The
SP shall provide directions to delivery vehicles for both direct deliveries and deliveries to the
freight shipping and receiving point, including researching the names and addresses of
recipients when they are not given in available shipping documents. If a large direct shipment is
made, the SP shall accompany the carrier to the destination and perform receiving operations
there.

C-5.04.5.4.10 Incoming Automatic Shipments. The SP shall receive incoming shipments
that do not reflect a Department of Defense Activity Address Code (DODAAC) that is supported
by USAG-WS, do not include documentation, have only a packing slip, DD-1348-1A or have
only a CBL/SBL. The SP shall date and time-stamp the shipping container, place the stock
received in a segregated area and determine which unit or activity should receive the property
when such shipments arrive.

C-5.04.5.4.11 Deliver Shipments. The SP shall deliver freight IAW Paragraph 5. 04.6.4.11.1
if the consignee is unable to pick it up and shall load freight onto consignee vehicles as

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required. The SP shall move, stage, and load freight received on to intra-installation
transportation vehicles for onward movement to the consignee using the DD Form 836.

C-5.04.5.4.11.1 Direct Deliveries to the Customer Location. When inbound freight is
delivered directly to the customer’s location, the SP shall ensure that all property is properly
accounted for and that the paperwork is completed in the same manner as deliveries made
directly to the Central Receiving Point. The SP shall process receipts for direct deliveries. The
SP shall trace all known deliveries where receipts have not been received.

C-5.04.5.4.11.2 Special or Sensitive Shipments. The SP shall receive and secure special-
project freight shipments. The SP shall notify the receiving project manager or receiver that
items have been received and are ready for pickup or delivery and shall process shipments
accordingly.

C-5.04.5.4.12 Receipt for Delivery at Stop-off Point. The SP shall complete and forward
DD Form 1371, Receipt for Delivery at Stop-Off Point, as proof of receipt for delivery when
USAG-WS is indicated as the stop-off unloading point on the CBL/SBL IAW DOD 4500.9-R,
Chapter 202, Part G(4).

C-5.04.5.4.13 Customer Notification of Inbound Rail Shipments.                     Upon receipt of
notification of the arrival or scheduled arrival of an inbound rail shipment, the SP shall notify the
customer that the freight shipment is or will be available for pickup. The SP shall contact the
customer on the same day notification is received.

C-5.04.5.5     Outbound Freight Shipments. The SP shall coordinate, manage, process,
inspect, and monitor freight and conduct terminal operations for all outbound freight and
equipment movements for customers within AR 5-9 AOR via commercial transportation and
DTS per DOD 4500.9-R, Chapter 201, Part 2, and DOD 4500.32-R, Volumes 1 and 2, etc, and
AFMAN 24-204. When requested, the SP shall provide customers estimated freight shipping
costs within 24 hours. The SP shall coordinate with customers, carriers, and SDDC to process
shipments in the most economical manner.

C-5.04.5.5.1 Volume Move Requests. The SP shall prepare and submit a Volume Move
Request (VMR) packet IAW DOD 4500.9-R, Chapter 201, Part J, within five (5) workdays after
receipt of DD Form 1348-1A-1, DA Form 2940 or other official notification, or as otherwise
directed by the DGR. The SP shall submit the VMR packet to the DGR for approval and submit
the VMR packet to SDDC area headquarters to obtain routings for all shipments associated with
moving military units to meet load out schedules. The SP shall forward a copy of the return
routing to the destination or as directed by the DGR when the equipment is re-deployed.

C-5.04.5.5.2 Freight Shipping Requests. The SP shall receive Requisition and Invoice
Shipping Documents (DD Form 1149), DOD Single Line Item Release and Shipping Documents
(DD Form 1348-1A-1), or other forms of shipping requests from customers prepared and signed
IAW DOD 4500.9-R and MILSTAMP 4500.32R.

C-5.04.5.5.3 Preparation of Freight for Shipment. The SP shall visually inspect the freight
to verify that the identification, quantity, and condition of the freight matches the appropriate
shipping documents. The SP shall store freight received from the customer until arrangements
are made for a carrier to pickup the material. When the material is too heavy or too bulky to be
transported to the freight services warehouse, the SP shall arrange for the carrier to pickup the
freight at the customer’s location.

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C-5.04.5.5.3.1 Packaging and Labeling Freight. The SP shall mark, label and pack all
freight for shipment IAW DOD Handbook - Military Marking (MIL-HDBK-129), 49 CFR, TM 38-
250, DOD 4500.9-R, Chapter 208, and DOD 4500.32-R. All packaging for hazardous material
shipments shall comply with the Performance Oriented Packaging (POP), Section 6, Dangerous
Goods Regulation requirements of the International Air Transport Association (IATA), ERG-96-
PBR (North American Emergency Response Guidebook), the International Maritime Dangerous
Goods (IMDG) Code, DOD 4500.32-R, Volume 1, and all POP correspondence. All interior and
exterior containers shall be marked and labeled IAW IATA Technical Instructions, IMDG, Titles
29 and 49 CFR, and MIL-HDBK-129.

C-5.04.5.5.4 Remote Shipments. The SP shall coordinate remote freight shipments,
prepare paperwork, forward the paperwork, seal, etc. to the customer no later than 48 hours
prior to pickup date and include self-addressed envelope for return documents.

C-5.04.5.5.5 Shipping Classified and Sensitive Materiel. The SP shall pack, label, and
ship classified materials IAW DOD 4500.9-R and routing instructions from the SDDC. The SP
shall notify the consignee regarding each shipment of sensitive or classified materiel. The SP
shall prepare the Report of Shipment correspondence IAW DOD 4500.9-R and shall provide the
data to the consignee prior to the scheduled delivery date of the shipment.

C-5.04.5.5.6 Commercial Bill of Lading. The SP shall prepare the CBL on SF 1103 and SF
1109 for the procurement of Transportation Services. The SP shall prepare and distribute the
CBL IAW DOD 4500.9-R, Chapter 206, Parts B, C, G, and H. The SP shall ensure that the
shipper provides the government a copy of DD Form 1348-1A-1, DD Form 1149, or a
memorandum requesting shipment. The SP shall ensure that all copies of CBLs or CBLs are
signed and dated by the carrier’s representative. The SP shall verify that DD Form 1348-1A-1,
DD Form 1149, or memo is correct, contains the required information, and is signed by the
customer requiring items to be shipped. The SP shall maintain receiving and shipping registers,
document registers, and accountability of CBLs, and special purchase orders.

C-5.04.5.5.6.1 CBL Correction Notice. The SP shall prepare a CBL correction Notice (SF
1200) IAW DOD 4500.9-R, Chapter 206, Part I, when the CBL for a freight shipment requires
alteration or correction after the CBL has been distributed. The completed SF 1200 will be
approved and signed by the DGR. The SP shall process and distribute the signed form IAW
DOD 4500.9-R. The SP shall complete the CBL and apply substitution rules IAW SDDC routing
when carrier substitutions apply.

C-5.04.5.5.6.2 Lost or Destroyed Freight Waybill and CBL. When both the freight waybill
and CBL are lost or destroyed, the SP shall, upon request, furnish the carrier with a certified
true copy of the applicable consignor copy of the CBL. The SP shall process the substitution
IAW DOD 4500.9-R, Chapter 206, Part D (7) and (8).

C-5.04.5.5.6.3 Converting Commercial Bill of Lading. The SP shall convert CBLs, express
receipts and other commercial billing documents to CBLs, when the commercial documents
meet the criteria established in DOD 4500.9-R, Chapter 206, Part E and G. When applicable,
the SP shall prepare, issue, and distribute the CBL IAW DOD 4500.9-R.

C-5.04.5.5.6.4 CBL for Unit Moves. When directed by the DGR the SP shall prepare CBLs
for unit moves IAW DOD 4500.9-R, Chapter 206. For locations and destinations that do not


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have the capacity or capability to prepare CBLs, the SP shall prepare the return CBLs. All
documents shall be submitted to the DGR for approval and signature.

C-5.04.5.5.7 Notification of Shipment to the Customer. The SP shall send the shipping
customer (requester of shipping services) a copy of the CBL and shipping documents
(annotated with the fund citation, CBL number, date shipped and the estimated or actual
shipping charges). The SP shall send the annotated shipping documents to the customer within
five (5) workdays after shipment of the freight.

C-5.04.5.5.8 Determine Mode of Transportation. The SP shall freight-classify items for
shipment. The SP shall determine mode of transportation, routing, and type of equipment
required to complete the shipment safely and efficiently. The SP shall select the mode of
transportation meeting the Required Delivery Date (RDD) or the Desired Delivery Date (DDD)
that results in the lowest overall cost to the government. The SP shall prepare and process
freight for shipment by commercial carriers. The SP shall arrange, follow-up and track rail,
truck, air and vessel movements and routings with SDDC. The SP shall estimate shipment
costs, order carrier equipment, and prepare shipping documentation.

C-5.04.5.5.9 Selection of Carriers. The SP shall assign freight shipments only to SDDC
approved carriers IAW DOD 4500.9-R, Chapter 202, Part B.

C-5.04.5.5.9.1 Authority to Route Shipments. The SP’s authority to arrange for and route
freight shipments is dependent upon the type of shipment, weight of the shipment and the
method of transportation required. The delineation of routing authority categories is identified in
DOD 4500.9-R, Chapter 202, Part B (1 through 6).

C-5.04.5.5.9.2 Freight Shipments Within Scope of Local Authority. The SP shall arrange
for and schedule all freight shipments within the DGR’s authority (as defined in DOD 4500.9-R)
IAW DOD 4500.9-R, Chapter 202, Part B (1). The SP shall select the lowest priced carrier,
using the SDDC approved official tender files IAW DOD 4500.9-R. The SP shall notify the
carriers awarded less than a truckload shipment each morning to schedule pick up.

C-5.04.5.5.10 Demurrage, Detention and Storage. The SP shall plan and schedule for the
loading, unloading and release of carrier vehicles, within the time frames allowed by current
tariffs in order to avoid any demurrage detention and storage costs. The SP shall be
responsible for any demurrage, detention or storage costs as a result of SP actions or inactions.

C-5.04.5.5.11 Diversion or Re-Consignment of Freight Shipments. The SP shall prepare
process, and distribute SF 1200, Correction Notice, or a diversion certificate, for the CBL IAW
DOD 4500.9-R, Chapter 202, Part K, and Chapter 206, Part I when shipments are diverted, re-
consigned or for other circumstance requiring a Correction Notice. The SF 1200 or diversion
certificate will be approved and signed by the DGR.

C-5.04.5.5.12 Tracking. The SP shall track shipments to determine location, date and time
of arrival, and other required information IAW DOD 4500.9-R, Chapter 202, Part L. For
sensitive item shipments not received by the RDD or DDD, the SP shall initiate expeditious
tracking action. If tracking action is unsuccessful, the SP shall prepare and submit SF 361
immediately. All other tracking actions shall be accomplished IAW applicable directives or when
requested by customers.



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C-5.04.5.5.13 Shipper Compliance. The SP shall verify, at the shipper’s site, the shipper’s
compliance with 49 CFR, DOD 4500.9-R, Chapter 202, Part P, and Chapter 205, and other
applicable regulations for all sensitive-item and HAZMAT shipments, such as ammunition,
explosives, poisons, radioactive materials, etc., leaving the local area. The SP shall also verify
that all shipped items match those listed on the CBL. The SP shall reject all shipments that do
not meet the above stated criteria.

C-5.04.5.5.14 Drive-Away and Truck-Away Services. The SP shall process drive-away
and truck-away requirements IAW DOD 4500.9-R, Chapter 202, Part B (2).

C-5.04.3.5.15 Self-Locking Seals. The SP shall attach self locking seals, as required, on
outbound freight shipments and annotate the CBL with the seal number IAW DOD 4500.9-R,
Chapter 205, Part G&H.

C-5.04.5.5.16 Rail and Commercial Vehicle Movements. The SP shall order appropriate
rail cars for equipment being shipped for all rail movements, unless specified deviation is
approved by the DGR. The SP shall order appropriate trucks and vehicles for other shipments.
The SP shall verify the adequacy of tie down equipment and the suitability of rail cars and
vehicles for the intended shipment. The SP shall order the required rail service from the rail
carrier or truck service from the motor carrier immediately after receiving notification of routing
from SDDC.

C-5.04.5.5.17 Rail and Commercial Vehicle Loading Plans. For railcars and commercial
vehicles, the SP shall determine the number and type of railcars or vehicles required, based on
weight and dimensions of equipment to be moved, and prepare a loading plan based on these
requirements. The SP shall coordinate with commercial carriers and provide directions to
staging areas.

C-5.04.5.5.18 Material-Handling Equipment. The SP shall coordinate, monitor, provide,
and operate MHE for loading and unloading of materials and equipment IAW the loading plan.

C-5.04.5.6       Shipping of Hazardous Materials. The SP shall classify, provide packing
instructions, label, certify, and ship hazardous materiel IAW DOD 4500.9-R, TM 38-250,
AFMAN 24-204, IATA, ICAO, and 49 CFR. TM 38-250 and 49 CFR identify commodities that
are considered hazardous. The SP shall certify all aspects of hazardous material shipping IAW
DOD 4500.9-R, TM 38-250, and 49 CFR. The SP shall have one or more employees, as
required, certified IAW the above directives for hazardous materiel and cargo handling. The SP
shall have a certified hazardous materiel employee present when hazardous materiel is being
prepared for shipment.

C-5.04.5.6.1 Material Safety Data Sheets (MSDS).          The SP shall review shipping
documents to identify HAZMAT materials, check existence and currency of MSDS, and prepare
MSDS to replace expired or missing MSDS through government provided AIS.

C-5.04.5.6.2 Training Coordination. The SP shall coordinate HAZMAT function-specific
and certification training for all SP employees and government personnel who directly affect,
process, or certify HAZMAT transportation safety IAW local, state, and federal requirements.
This includes training government and SP personnel in general awareness and familiarization
with HAZMAT (recognition, markings, safety, and emergency response) within 90 days of
beginning to work with or near HAZMAT or radioactive materials, and providing HAZMAT
refresher training every two (2) years for all individuals. In addition, the SP shall send at least

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one (1) employee to attend the annual, five (5) day SDDC Symposium/Workshop. The DGR will
pre-approve all training providers.

C-5.04.5.6.3 Counsel Customers.             The SP shall counsel customers in shipping
requirements; e.g., packing, labeling, documentation, placarding, and marking requirements for
hazardous and non-hazardous material. This counseling includes, but is not limited to, advising
and assisting walk-in customers; affixing proper address labels, packing lists, or certificates; and
providing immediate service to customers requiring short-notice or emergency freight and
equipment movements. The SP shall coordinate with and advise the customer/unit on the
preparation of HAZMAT shipments and the required shipping documents and packaging.

C-5.04.5.7     Unit Moves and Large Moves Over 25 Loads (General). The SP shall provide
assistance to unit personnel in loading and unloading procedures via all modes of transport; and
preparation of equipment prior to loading and unloading.

C-5.04.5.7.1 CBLs. For shipments originating at locations that do not prepare CBLs, the SP
shall prepare CBLs for military equipment returned to the local area. The SP shall record on the
Transportation Discrepancy Report (SF 361) sufficient information for returned military freight
and equipment to verify services listed on shipping documents. The SP shall provide the
completed CBL and supporting documentation to the carrier prior to the shipment leaving the
local area. The SP shall file and maintain one copy of all documentation pertaining to the unit
move.

C-5.04.5.7.2 Volume Move Requests (VMR). The SP shall submit VMRs and obtain
routings from SDDC area headquarters for all shipments associated with moving military units in
sufficient time to meet load out schedules. The SP shall contact SDDC for substitution data if
not included in routing. The SP shall forward a copy of the return routing to the destination or as
directed by the government when equipment is re-deployed. The SP shall provide the
government day and night Points of Contact (POCs) for unit moves. The POCs shall be
available continuously after notification of a unit move start.

C-5.04.5.7.3 Automated Systems. The SP shall provide a systems administrator for the
government-provided Transportation ADP systems. Systems administration includes, but is not
limited to, performing daily backups of the system, installing system upgrades, and performing
the functions specified in paragraph 5.01.3.1.

C-5.04.5.7.4 Estimates for Readiness Exercises. The SP shall determine and provide to
the government estimates of commercial transportation requirements for actual moves, training
exercises, Emergency Deployment Readiness Exercises (EDREs), and Sea Emergency
Deployment Readiness Exercises (SEDREs) when Automated Unit Equipment List (AUEL) or
DA Form 2940-R is provided for review.

C-5.04.5.7.5 463L Pallet Sets. The SP shall maintain accountability for 463L pallet sets and
other pre-positioned equipment stored at Biggs Airfield, El Paso, TX and Holloman AFB, NM
and provide quarterly (four (4) times per year) reports on its status to FORSCOM. The SP shall
contact the traffic manager at Biggs Airfield and Holloman AFB for additional pallet sets.

C-5.04.5.7.6 Rail and Commercial Vehicle Movements. The SP shall manage a fleet of
government-owned rail cars assigned to SDDC. The SP shall order appropriate rail cars for
equipment offered for all rail movements, unless specified deviation is approved by the
government. The SP shall also order appropriate trucks and vehicles for other shipments. The

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SP shall verify the adequacy of tie down equipment and the suitability of rail cars and vehicles
for the intended shipment. The SP shall reject the equipment if it does not meet adequacy and
suitability criteria, and notify the carrier to correct the unacceptable condition(s). The SP shall
order the required rail service from the rail carrier immediately after the routing has been
received from SDDC in order to ensure availability of rail equipment.

C-5.04.5.7.6.1 Rail Loading Plan and Ordering Equipment. For rail movements, the SP
shall assist with the preparation, update, and distribution of the Rail Loading Plan in sufficient
time to obtain carrier equipment and meet deployment load out schedules, unit practices, or
training exercises. Subsequent load plans shall be prepped when the unit changes shipping
requirements. The SP shall coordinate with the rail inspector for the pre-loading inspection of all
rail cars, and ensure that all safety precautions are in place. The SP shall order required rail
service after notification of routing from SDDC.

C-5.04.5.7.6.2 Commercial Vehicle Loading Plan and Ordering Equipment.                   For
commercial vehicles, the SP shall determine the number and type of vehicles required, based
on the weight and dimensions of the equipment to be moved, and prepare a loading plan based
on these requirements. The SP shall order required truck service from the motor carrier after
notification of routing from SDDC. The SP shall coordinate with commercial carriers and
provide directions on staging areas.

C-5.04.5.7.6.3 Material-Handling Equipment. The SP shall provide MHE for loading and
coordinate, perform, and monitor loading to verify that equipment is loaded IAW the loading
plan. The SP shall provide MHE for re-deployment and unloading, and coordinate, perform, and
monitor unloading to verify that equipment is unloaded IAW the unloading plan.

C-5.04.5.7.6.4 Containers and Chassis. The SP shall inspect all containers and chassis for
serviceability prior to issue to unit; review claims of any damages; and propose damage
reimbursements to the DGR.

C-5.04.5.7.6.5 Inspection of Shipments. The SP shall inspect carload and truckload
shipments, and prepare a Transportation Discrepancy Report (SF 361) which annotates all
discrepancies that can be attributed to carrier handling. All damages shall be documented and
reported to the carrier prior to unloading. The carrier shall be given the opportunity to inspect
the damages prior to removal of tie down equipment.

C-5.04.5.7.7 Air Movements. The SP shall coordinate with the unit being moved to provide
MHE availability, loading equipment times, the specifications of equipment to be loaded, and
any hazardous cargo that will be transported. The SP shall assist the unit movement officer
with preparation of the Aircraft Loading Plan either manually or with the government provided
AIS. The SP shall provide instructions for military units in proper preparation of unit equipment
for air movement. The SP shall load and unload all cargo on commercial and AMC aircraft
(Channel, SAAM, Contingency, World-wide Mobility). On AMC flights, the SP shall also load
and unload baggage aboard the aircraft. The SP shall verify weighing, marking, and labeling of
vehicles and pallets loaded aboard the aircraft.

C-5.04.5.8     Carrier Performance Program. The SP shall comply with the provisions in the
Carrier Performance Program in accordance with DOD 5900.9-R, Chapter 207, and shall assist
the DGR by providing QAE monitoring of the services provided by carriers.



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C-5.04.6 Provide Installation Force Deployment Service Support
The SP shall facilitate movement of deploying/redeploying forces from ports and airfields. The
SP shall prepare and submit to the DGR Wheels-up/down Report, perform joint inspections,
provide security, maintain vehicles and facilities, load/unload rail cars, coordinate
inbound/outbound equipment, coordinate life support for deploying/redeploying forces.

C-5.04.7   Transportation Future Growth

C-5.04.7.1    The SP shall quickly respond and accomplish Transportation surge work
requirements as detailed in Section C-5.05.




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C-5.05     USAG-WS Future Growth

C-5.05.1 Future Growth Overview
In addition to expansion of its traditional research, test, and development mission, the emphasis
on training and operational testing missions is expected to increase significantly in the next five
years with attendant increases in Garrison support requirements. Current levels of special
forces, joint readiness, and field training exercises are projected to increase in size, intensity,
and variety in the near future and, besides hosting the 2nd Engineer (Combat Effects) Battalion
beginning in October 2007, the Missile Range is under consideration for the stationing of one or
more Brigade Combat Teams in the foreseeable future. The engineer Battalion, alone, will add
approximately 600 soldiers (not counting their dependents) to the installation’s population. A
single brigade would consist of 1000 to 4000 soldiers, depending on the type and mission.

Expected changes in the research and development mission are slated to include new
programs involving air-to-air, ground-to-air, and air-to-ground missile testing; directed energy
weapons development; the establishment of new bombing ranges, target areas, and longer
firing ranges; kinetic energy missile development; among others. Many of these new programs
will continue for years, not just a matter of months. Meanwhile, several ongoing, long-term test
programs and projects are planning to expand, including Future Combat Systems, Patriot
missile testing, electro-optical research, bomb drops, space surveillance, and a variety of
Missile Defense Agency and Defense Threat Reduction Agency programs.

C-5.05.2 Ten Percent Surge
The SP shall be required to surge approximately up to ten percent of SP’s workforce within 96
hours and for some time and then revert back to the normal workload. This requirement will be
IDIQ and reflected in Schedule B. The SP shall bid a fully burdened SCA trade hour.

C-5.05.3 Twenty-five Percent Surge
The SP shall be required to surge approximately up to twenty-five percent of SP’s workforce.
This SP shall be given a 30 calendar day notice of this requirement. This requirement will be
IDIQ and reflected in Schedule B. The SP shall bid a fully burdened SCA trade hour.




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C-6 REFERENCES
C-6.1    PUBLICATIONS, POLICIES, GUIDELINES, AND REGULATIONS

Document No.       Title                               M/A*   Location/Availability
Army Regulations (AR)
AR 5-9             Area Support Responsibilities        M     http://www.usapa.army.mil
AR 5-13            Training Ammunition Management       M     http://www.usapa.army.mil
                   System
AR 5-17            Army Ideas for Excellence            M     http://www.usapa.army.mil
                   Program
AR 5-20            Competitive Sourcing Program         M     http://www.usapa.army.mil
AR 11-2            Management Control                   M     http://www.usapa.army.mil
AR 11-27           Army Energy Program                  M     http://www.usapa.army.mil
AR 11-34           Army Respiratory Protection          M     http://www.usapa.army.mil
                   Program
AR 15-6            Procedures for Investigating         M     http://www.usapa.army.mil
                   Officers and Boards of Officers
AR 25-1            Army Knowledge Management            M     http://www.usapa.army.mil
                   and Information Technology
AR 25-2            Information Assurance                M     http://www.usapa.army.mil
AR 25-30           The Army Integrated Publishing       M     http://www.usapa.army.mil
                   and Printing Program
AR 25-50           Preparing and Managing               M     http://www.usapa.army.mil
                   Correspondence
AR 25-51           Official Mail and Distribution       M     http://www.usapa.army.mil
                   Management
AR 25-55           Department of the Army Freedom       M     http://www.usapa.army.mil
                   of Information Act Program
AR 25-400-2        The Army Records of Information      M     http://www.usapa.army.mil
                   Management System
AR 27-20           Legal Services- Claims               M     http://www.usapa.army.mil
AR 40-61           Medical Logistics Policies           M     http://www.usapa.army.mil
AR 55-38           Reporting of Transportation          M     http://www.usapa.army.mil
                   Discrepancies in Shipment
AR 55-46           Travel Overseas                      M     http://www.usapa.army.mil
AR 55-80           DOD Transportation Engineer          M     http://www.usapa.army.mil
                   Program
AR 55-162          Permits for Oversize, Overweight.    M     http://www.usapa.army.mil
                   Or Other Special Military
                   Movements on Public Highways in
                   the United States
AR 55-355          Defense Traffic Management           M     http://www.usapa.army.mil
                   Regulation
AR 55-365          Terminal Facilities Guide,           M     http://www.usapa.army.mil
                   Commercial Contractors
AR 58-1            Management, Acquisition, and         M     http://www.usapa.army.mil
                   Use of Motor Vehicles

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Document No.       Title                                 M/A*   Location/Availability
AR 59-9            Special Assignment Airlift Mission     M     http://www.usapa.army.mil
                   Requirements
AR 71-32           Force Development and                  M     http://www.usapa.army.mil
                   Documentation Consolidated
                   Policies
AR 95-1            Flight Regulations                     M     http://www.usapa.army.mil
AR 190-5           Motor Vehicle Traffic Supervision      M     http://www.usapa.army.mil
AR 190-11          Physical Security Of Arms,             M     http://www.usapa.army.mil
                   Ammunition And Explosives
AR 190-13          The Army Physical Security             M     http://www.usapa.army.mil
                   Program
AR 190-14          Carrying of Firearms                   M     http://www.usapa.army.mil
AR 190-40          Serious Incident Report                M     http://www.usapa.army.mil
AR 190-51          Security of Unclassified Army          M     http://www.usapa.army.mil
                   Property (Sensitive and Non-
                   Sensitive)
AR 200-1           Environmental Protection and           M     http://www.usapa.army.mil
                   Enhancement
AR 200-3           National Resources -- Land, Forest,    M     http://www.usapa.army.mil
                   And Wildlife Management
AR 210-7           Commercial Solicitation on Army        M     http://www.usapa.army.mil
                   Installations
AR 210-22          Private Organizations on               M     http://www.usapa.army.mil
                   Department of the Army
                   Installations
AR 210-130         Laundry and Dry Cleaning               M     http://www.usapa.army.mil
                   Operations
AR 335-15          Management Information Control         M     http://www.usapa.army.mil
                   System
AR 350-38          Training Device Policies and           M     http://www.usapa.army.mil
                   Management
AR 380-5           Report of Army Information             M     http://www.usapa.army.mil
                   Security Program
AR 380-40          Policy for Safeguarding and            M     http://www.usapa.army.mil
                   Controlling Communications
                   Security (COMSEC) Material
AR 380-67          The Department of the Army             M     http://www.usapa.army.mil
                   Personnel Security Program
AR 381-12          Subversion and Espionage               M     http://www.usapa.army.mil
                   Directed Against the U.S. Army
AR 381-143         Logistics Policies and Procedures      M     http://www.usapa.army.mil
AR 385-10          Army Safety Program                    M     http://www.usapa.army.mil
AR 385-40          Accident Reporting and Records         M     http://www.usapa.army.mil
AR 385-55          Prevention of Motor Vehicle            M     http://www.usapa.army.mil
                   Accidents
AR 385-64          U. S. Army Explosives Safety           M     http://www.usapa.army.mil
                   Program



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Document No.       Title                                M/A*   Location/Availability
AR 405-80          Management of Title And Granting      M     http://www.usapa.army.mil
                   Use of Real Property
AR 420-18          Facilities Engineering Materials,     M     http://www.usapa.army.mil
                   Equipment, and Relocatable
                   Buildings
AR 420-90          Fire Protection                       M     http://www.usapa.army.mil
AR 420-70          Buildings and Structures              M     http://www.usapa.army.mil
AR 600-8-3         Unit Postal Operations                M     http://www.usapa.army.mil
AR 600-8-10        Leaves and Passes                     M     http://www.usapa.army.mil
AR 600-29          Fund Raising Within the               M     http://www.usapa.army.mil
                   Department of the Army
AR 600-55          The Army Driver and Operator          M     http://www.usapa.army.mil
                   Standardization Program
                   (Selection, Training, Testing, and
                   Licensing)
AR 600-63          Army Health Promotion                 M     http://www.usapa.army.mil
AR 600-85          Army Substance Abuse Program          M     http://www.usapa.army.mil
AR 611-5           Army Personnel Selection and          M     http://www.usapa.army.mil
                   Classification Testing
AR 672-74          Army Accident Prevention Awards       M     http://www.usapa.army.mil
                   Program
AR 700-8           Logistics Planning Factors and        M     http://www.usapa.army.mil
                   Data Management
AR 700-15          Packaging of Material                 M     http://www.usapa.army.mil
AR 700-84          Issue and Sale of Personal            M     http://www.usapa.army.mil
                   Clothing
AR 700-127         Integrated Logistics Support          M     http://www.usapa.army.mil
AR 700-131         Loan, Lease, and Donation of          M     http://www.usapa.army.mil
                   Army Material
AR 700-132         Joint Oil Analysis Program            M     http://www.usapa.army.mil
AR 700-138         Army Logistics Readiness and          M     http://www.usapa.army.mil
                   Sustainability
AR 700-141         Hazardous Material Information        M     http://www.usapa.army.mil
AR 700-143         Packaging of Hazardous Materials      M     http://www.usapa.army.mil
AR 702-7-1         Reporting of Product Quality          M     http://www.usapa.army.mil
                   Deficiencies with the US Army
AR 708-1           Cataloging and Supply                 M     http://www.usapa.army.mil
                   Management Data
AR 710-1           Centralized Inventory                 M     http://www.usapa.army.mil
                   Management of the Army Supply
                   System
AR 710-2           Supply Policy Below The National      M     http://www.usapa.army.mil
                   Level
AR 710-3           Asset and Transaction Reporting       M     http://www.usapa.army.mil
                   System
AR 420-18          Facilities Engineering Materials,     M     http://www.usapa.army.mil
                   Equipment, and Relocatable



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Document No.        Title                                M/A*   Location/Availability
AR 725-1            Special Authorizations and            M     http://www.usapa.army.mil
                    Procedures
AR 725-50           Requisition, Receipt, And Issue       M     http://www.usapa.army.mil
                    System
AR 735-5            Policies And Procedures For           M     http://www.usapa.army.mil
                    Property Accountability
AR 735-11-2         Reporting of Items and Packaging      M     http://www.usapa.army.mil
                    Discrepancies
AR 735-17           Accounting for Library Materials      M     http://www.usapa.army.mil
AR 740-1            Storage and Supply Activity           M     http://www.usapa.army.mil
                    Operations
AR 740-3            Stock Readiness                       M     http://www.usapa.army.mil
AR 740-26           Physical Inventory Control            M     http://www.usapa.army.mil
AR 750-1            Army Material Maintenance Policy      M     http://www.usapa.army.mil
AR 750-10           Modification of Material and          M     http://www.usapa.army.mil
                    Issuing Safety of Use Messages
AR 750-43           Test, Measurement and                 M     http://www.usapa.army.mil
                    Diagnostic Equipment
AR 840-10           Flags, Guidons, Streamers,            M     http://www.usapa.army.mil
                    Tabards, Automobile and Aircraft
                    Plates
AR 870-20           Army Museums, Historical              M     http://www.usapa.army.mil
                    Artifacts and Art
Common Table of Allowances (CTA)
CTA 50-900          Clothing and Individual Equipment     M     http://www.usapa.army.mil
CTA 50-909          Field and Garrison Furnishings        M     http://www.usapa.army.mil
                    and Equipment
CTA 50-970          Expendable and Durable Items          M     http://www.usapa.army.mil
                    (Except Medical, Class V, Repair
                    Parts, and Heraldic Items)
Department of the Army Pamphlet (DA Pam)
DA Pam 25-30        The Army Publishing Program           A     http://www.usapa.army.mil
DA Pam 25-33        User’s Guide for Army                 A     http://www.usapa.army.mil
                    Publications and Forms
DA Pam 25-380-2     Security Procedures for Controlled    M     http://www.usapa.army.mil
                    Cryptographic Items (CCI)
DA Pam 55-2         It’s Your Move                        A     http://www.usapa.army.mil
DA Pam 55-16        Civilian Travel and Transportation    A     http://www.usapa.army.mil
                    – Permanent Change of Station
                    Travel
DA Pam 55-20        Uniformed Services Personnel          A     http://www.usapa.army.mil
                    Travel and Transportation
DA Pam 55-22        Civilian Travel and Transportation    A     http://www.usapa.army.mil
                    – Temporary Duty Travel
DA Pam 190-51       Security of Unclassified Army         M     http://www.usapa.army.mil
                    Property (Sensitive and Non-
                    Sensitive)



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Document No.       Title                                M/A*   Location/Availability
DA Pam 200-1       Environmental Protection and          M     http://www.usapa.army.mil
                   Enhancement
DA Pam 385-40      Army Accident Investigation and       M     http://www.usapa.army.mil
                   Reporting
DA Pam 385-64      Ammunition and Explosives             M     http://www.usapa.army.mil
                   Safety Standards
DA Pam 600-8       Management and Administrative         M     http://www.usapa.army.mil
                   Procedures
DA Pam 600-45      Army Communities of Excellence        A     http://www.usapa.army.mil
                   – Guidelines for Community
                   Excellence
DA Pam 600-85      Army Substance Abuse Program          M     http://www.usapa.army.mil
                   Civilian Services
DA Pam 700-16      The Army Ammunition                   M     http://www.usapa.army.mil
                   Management System
DA Pam 700-30      Packaging of Army Material            M     http://www.usapa.army.mil
DA Pam 700-142     Instruction for Materiel Release,     M     http://www.usapa.army.mil
                   Fielding, and Transfer
DA Pam 708-2       Cataloging and Supply                 M     http://www.usapa.army.mil
                   Management Data Procedures for
                   the Logistics Data Bank
DA Pam 708-3       Cataloging Supplies and               M     http://www.usapa.army.mil
                   Equipment, Army Adopted Items
                   of Materiel and List of Reportable
                   Items (SB 700-2-)
DA Pam 710-2-1     Using Unit Supply System              M     http://www.usapa.army.mil
                   (Manual Procedures)
DA Pam 710-2-2     Supply Support Activity Supply        M     http://www.usapa.army.mil
                   System – Manual Procedures
DA Pam 735-5       Survey Officer’s Guide                M     http://www.usapa.army.mil
DA Pam 738-751     Functional Users Manual for the       M     http://www.usapa.army.mil
                   Army Maintenance Management
                   System – Aviation (TAMMS-A)
DA Pam 750-1       Leader’s Unit Maintenance             M     http://www.usapa.army.mil
                   Handbook
DA Pam 750-8       Army Maintenance Management           M     http://www.usapa.army.mil
                   System
Department of Defense (DOD) Regulations/Directives
DOD 1000.21-R      Passport/Passport Agent Services      M     http://www.usapa.army.mil
                   Regulation
DOD 4000.25-1-M    Military Standard Requisitioning      M     http://www.usapa.army.mil
                   and Issue Procedures
DOD 4000.25-6-M    DOD Activity Address Directory        M     http://www.usapa.army.mil
DOD 4140.1-R       DOD Supply Chain Material             M     http://www.usapa.army.mil
                   Management Regulation
DOD 4140.27-M      Shelf-Life Item Management            M     http://www.usapa.army.mil
                   Manual



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Document No.         Title                               M/A*   Location/Availability
DOD 4145.19-R        Storage and Warehousing              M     http://www.usapa.army.mil
                     Facilities and Services
DOD 4145.19-R-1      Storage and Materials Handling       M     http://www.usapa.army.mil
DOD 4160.21-M        Defense Scrap yard Handbook          M     http://www.usapa.army.mil
DOD 4160.21-M-1      Defense Demilitarization Manual      M     http://www.usapa.army.mil
DOD 4161-2M          Performance Contract Property        M     http://www.usapa.army.mil
                     Administration
DOD 4500.9-R Part DOD Transportation Regulation,          M     http://www.usapa.army.mil
I                    Part I (Passenger Movement)
DOD 4500.9-R         DOD Transportation Regulation,       M     http://www.usapa.army.mil
Part II              Part II (Cargo Movement)
DOD 4500.32-R        Military Standard Transportation     M     http://www.usapa.army.mil
                     and Movement Procedures
DOD 4500.34R         Personal Property Traffic            M     http://www.usapa.army.mil
                     management Regulation
DOD 4500.36-R        Management, Acquisition and Use      M     http://www.usapa.army.mil
                     of Motor Vehicles
DOD 4515.13-R        DOD Transportation Eligibility       M     http://www.usapa.army.mil
DOD 4515.15-R        Air Transportation Eligibility       M     http://www.usapa.army.mil
DOD 5030.49R         Customs Inspection                   M     http://www.usapa.army.mil
DOD 5100.76-M        Physical Security of Sensitive       M     http://www.usapa.army.mil
                     Conventional Arms, Ammunition
                     and Explosives
DOD Form 5200.1- Information Security Program             M     http://www.usapa.army.mil
R                    Regulation
DOD 5205.8           Access to Classified                 M     http://www.usapa.army.mil
                     Cryptographic Information
DOD 5220.22-M        National Industrial Security         M     http://www.usapa.army.mil
                     Program Operating Manual
                     Supplement
DOD 5500.7-R         Joint Ethics Regulation              M     http://www.usapa.army.mil
DOD 6050.5           DOD Hazardous Materials              M     http://www.dtic.mil/whs/dire
                     Information System Hazardous               ctives
                     Item Listing
DOD 6055.9-STD       DOD Ammunition and Explosives        M     http://www.dtic.mil/whs/dire
                     Safety Standards                           ctives
DOD 5500.7-R         Standards of Conduct                 M     http://www.apd.army.mil
DOD 7420.13R         Stock Fund Operation                 M     http://www.apd.army.mil
Joint Travel Regulations (JTR)
JTR Volume I         Joint Federal Travel Regulation –    M     https://secureapp2.hqda.p
                     Uniformed Service Members                  entagon.mil/perdiem/trvlre
                                                                gs.html
JTR Volume II        Joint Travel Regulation – DOD        M     https://secureapp2.hqda.p
                     Civilian Personnel                         entagon.mil/perdiem/trvlre
                                                                gs.html
Code of Federal Regulations (CFR)
3 CFR 100.735-8    Conflict of Interest Rules             M     http://www.gpoaccess.gov/
                                                                cfr/Index.html

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Document No.         Title                               M/A*   Location/Availability
29 CFR 1910          Occupational Safety and Health       M     http://www.gpoaccess.gov/
                     Standards                                  cfr/Index.html
29 CFR 1910.134      Respirator Fit-Test                  M     http://www.gpoaccess.gov/
                                                                cfr/Index.html
29 CFR 1910.146      Permit-Required Confined Spaces      M     http://www.gpoaccess.gov/
                                                                cfr/Index.html
29 CFR 1910.147      The Control of Hazardous Energy      M     http://www.gpoaccess.gov/
                                                                cfr/Index.html
29 CFR 1926          Construction Standards               M     http://www.gpoaccess.gov/
                                                                cfr/Index.html
29 CFR 1926.62       OSHA Lead in construction            M     http://www.gpoaccess.gov/
                     Standard                                   cfr/Index.html
29 CFR 1926.1101     OSHA Asbestos Construction           M     http://www.gpoaccess.gov/
                     Standard                                   cfr/Index.html
40 CFR               Protection of Environment            M     http://www.gpoaccess.gov/
                                                                cfr/Index.html
40 CFR 61            National Emission Standards for      M     http://www.gpoaccess.gov/
                     Hazardous Air Pollutants Program           cfr/Index.html
40 CFR 70            CAA Approval of Revisions to the     M     http://www.gpoaccess.gov/
                     Title V Operating Permit Program           cfr/Index.html
                     in New Mexico
40 CFR 82            Protection of Stratospheric Ozone    M     http://www.gpoaccess.gov/
                                                                cfr/Index.html
40 CFR 302           Designation, Reportable              M     http://www.gpoaccess.gov/
                     Quantities and Notification                cfr/Index.html
49 CFR               Transportation                       M     http://www.gpoaccess.gov/
                                                                cfr/Index.html
49 CFR 200-299       Chapter II Federal Railroad          M     http://www.gpoaccess.gov/
                     Administration (Department of              cfr/Index.html
                     Transportation)
49 CFR 300-399       Chapter III Federal Motor Carrier    M     http://www.gpoaccess.gov/
                     Safety Administration (Department          cfr/Index.html
                     of Transportation)
Technical Bulletins (TB)
TB 43-0002 Series As Applicable to Equipment              A     https://www.logsa.army.mil
                     Supported                                  (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 43-0134           Battery Disposal and Disposition     A     https://www.logsa.army.mil
                                                                (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)




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Document No.       Title                                 M/A*   Location/Availability
TB 43-0116         Identification of Radioactive Items    A     https://www.logsa.army.mil
                   in the Army                                  (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 43-0140         Instructions for Preparation of        A     https://www.logsa.army.mil
                   Request for Disposition or Waiver            (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 43-0142         Safety Inspection and Testing of       A     https://www.logsa.army.mil
                   Lifting Devices                              (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 43-0151         Inspection and Testing of Air and      A     https://www.logsa.army.mil
                   Other Gas Compressor                         (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 43-0154         Maintenance Expenditure Limits         A     https://www.logsa.army.mil
                   for Military Standard Engine                 (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 43-0209         Color Marking and Camouflage           A     https://www.logsa.army.mil
                   Painting of Military Standard                (will require login &
                   Engine                                       password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 43-0211         Army Oil Analysis Program Guide        A     https://www.logsa.army.mil
                                                                (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 43-0244         Procedures for Handling Supplies       A     https://www.logsa.army.mil
                   Hazardous Materials Waste                    (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)



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Document No.       Title                                 M/A*   Location/Availability
TB 55-46-1         Standard Characteristics               A     https://www.logsa.army.mil
                   (Dimensions, Weight and Cube)                (will require login &
                   for Transportability of Military             password to the Logistics
                   Vehicles and Other                           Integrated Data Base
                   Outsize/Overweight in TOE Line               (LIDB) at Logistics Support
                   Item Number Sequence)                        Agency (LOGSA) Website)
TB 380-41          Procedures for Safeguarding,           A     https://www.logsa.army.mil
                   Accounting, and Supply Control of            (will require login &
                   COMSEC Material                              password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 420-70-2        Installation Lead Hazard               A     https://www.logsa.army.mil
                   Management                                   (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 600-1           Procedures for Selecting,              A     https://www.logsa.army.mil
                   Training, Testing, and Qualifying            (will require login &
                   Operators of Equipment/Systems,              password to the Logistics
                   Excluding Selected Watercraft and            Integrated Data Base
                   Aircraft Managed/Supported by                (LIDB) at Logistics Support
                   U.S. Army Troop Support and                  Agency (LOGSA) Website)
                   Aviation Materiel Readiness
                   Command
TB 600-2           Procedures for Selection,              A     https://www.logsa.army.mil
                   Training, Testing, Qualifying, and           (will require login &
                   Licensing Operators of                       password to the Logistics
                   Construction Equipment, Materiel             Integrated Data Base
                   Handling Equipment and Armor-                (LIDB) at Logistics Support
                   Vehicle-Launched Bridge (AVLB)               Agency (LOGSA) Website)
                   Managed/Supported by U.S. Army
                   Tank Automotive Materiel
                   Readiness Command
TB 703-1           Specifications List of Liquid Fuels    A     https://www.logsa.army.mil
                                                                (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 710-5           Unit Commanders Supply                 A     https://www.logsa.army.mil
                   Handbook                                     (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)




W9124R-07-R-0010                       189 of 203
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Document No.        Title                                M/A*   Location/Availability
TB 750-25           Maintenance of Supplies and           A     https://www.logsa.army.mil
                    Equipment Army Test                         (will require login &
                    Measurement and Diagnostic                  password to the Logistics
                    Equipment Calibration and Repair            Integrated Data Base
                    Support Program                             (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 750-92-10/31     Calibration Procedures for Battery    A     https://www.logsa.army.mil
                    Testers                                     (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 750-103          Maintenance Care of Machine           A     https://www.logsa.army.mil
                    Tools, Shop Equipment                       (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB-750-651          Use of Antifreeze and Cleaning        A     https://www.logsa.army.mil
                    Compounds                                   (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB 750-1047         Elimination Combustibles from         A     https://www.logsa.army.mil
                    Fuel Tanks                                  (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TB ENG-327          Shop Equipment                        A     https://www.logsa.army.mil
                                                                (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
Technical Manuals
TM 3, 5, 9, 10, 11, As Applicable to Equipment            M     https://www.logsa.army.mil
30, and 38 Series   Supported                                   (will require login &
                                                                password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)
TM 10-8400-201-     Unit and Direct Support               M     https://www.logsa.army.mil
23                  Maintenance Manual for General              (will require login &
                    Repair                                      password to the Logistics
                                                                Integrated Data Base
                                                                (LIDB) at Logistics Support
                                                                Agency (LOGSA) Website)

W9124R-07-R-0010                       190 of 203
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Document No.        Title                              M/A*   Location/Availability
TM 5-2410 Series    Tractor, Full Track                 M     https://www.logsa.army.mil
                                                              (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 5-2420 Series    John Deere Model Tractor            M     https://www.logsa.army.mil
                                                              (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 5-3805 Series    Maintenance and Parts Manuals       M     https://www.logsa.army.mil
                                                              (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 5-3810-306-20-   Direct Support and General          M     https://www.logsa.army.mil
P                   Support Maintenance Manual                (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 5-3820 Series    Maintenance and Parts Manuals       M     https://www.logsa.army.mil
                                                              (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 5-3825 Series    Maintenance and Parts Manuals       M     https://www.logsa.army.mil
                                                              (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 9-1300-200       General Ammunition                  M     https://www.logsa.army.mil
                                                              (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 9-2320 Series    Direct Support, General Support     M     https://www.logsa.army.mil
                    and Depot Repair Maintenance              (will require login &
                    and Parts Manual                          password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)



W9124R-07-R-0010                          191 of 203
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Document No.        Title                              M/A*   Location/Availability
TM 38-250           Packaging and Materials             M     https://www.logsa.army.mil
                    Handling: Preparing Hazardous             (will require login &
                    Materials for Military Air                password to the Logistics
                    Shipments                                 Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 38-400           Joint Service Manual for Storage    M     https://www.logsa.army.mil
                    and Materials Handling                    (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 38-600           Management of Administrative        M     https://www.logsa.army.mil
                    Use of Motor Vehicles                     (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 43 Series        As Applicable to Equipment          M     https://www.logsa.army.mil
                    Supported                                 (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 43-0139          Painting Instruction for Army       M     https://www.logsa.army.mil
                    Material                                  (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
TM 55-2220-058-     Transport of Cargo on Railway       M     https://www.logsa.army.mil
14                  Car, Flat 140 Ton Capacity                (will require login &
                                                              password to the Logistics
                                                              Integrated Data Base
                                                              (LIDB) at Logistics Support
                                                              Agency (LOGSA) Website)
Field Manuals (FM)
FM                 As Applicable to Mission or          M     http://www.usapa.army.mil
                   Equipment Supported
FM 4-30.3          Maintenance Operations and           M     http://www.usapa.army.mil
                   Procedures
FM 10-27           General Supply in Theaters of        M     http://www.usapa.army.mil
                   Operations
FM 10-27-4         Organizational Supply and            M     http://www.usapa.army.mil
                   Services for Unit Leaders
FM 10-67-1         Concepts and Equipment of            M     http://www.usapa.army.mil
                   Petroleum Operations
FM 55-30           Army Motor Transport Units and       M     http://www.usapa.army.mil
                   Operations

W9124R-07-R-0010                        192 of 203
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Document No.        Title                             M/A*   Location/Availability
White Sands Missile Range Regulations (WSMR-R)
WSMR-R 190-6        Key and Padlock Inventory          M     www.wsmr.army.mil A-
                                                             76, Competitive Sourcing
                                                             Website
WSMR-R 200-1        Environmental, Hazardous Waste     M     www.wsmr.army.mil A-
                    Management                               76, Competitive Sourcing
                                                             Website
WSMR-R 385-18       Command Safety Program             M     www.wsmr.army.mil A-
                                                             76, Competitive Sourcing
                                                             Website
WSMR-R 420-3        Fire Regulations                   M     www.wsmr.army.mil A-
                                                             76, Competitive Sourcing
                                                             Website
White Sands Missile Range Policy Letters
Policy #4           Prevention of Sexual Harassment    M     www.wsmr.army.mil A-
                                                             76, Competitive Sourcing
                                                             Website
Policy #13          Director Safety Policy             M     www.wsmr.army.mil A-
                                                             76, Competitive Sourcing
                                                             Website
Supply Bulletins
SB 700-20           Reportable Items Selected for      A     https://www.logsa.army.mil
                    Authorization                            (will require login &
                                                             password to the Logistics
                                                             Integrated Data Base
                                                             (LIDB) at Logistics Support
                                                             Agency (LOGSA) Website)
SB 708-21           Federal Classification, Part I,    A     https://www.logsa.army.mil
                    Groups and Classes (Cataloging           (will require login &
                    Handbook H2-1)                           password to the Logistics
                                                             Integrated Data Base
                                                             (LIDB) at Logistics Support
                                                             Agency (LOGSA) Website)
MISCELLANEOUS GUIDANCE
AMC 2833-E     Maintenance Work Order                  M     https://www.dpas.dod.mil
                                                             (will require a login and
                                                             password to the Defense
                                                             Property Accountability
                                                             System (DPAS))
DFAS 37-1           Finance and Accounting Policy      M     www.odcsrm.hqusareur.ar
                    Implementation                           my.mil/rmbud/37-1.htm
DFAS-IN 37-100      The Army Management Structure            www.odcsrm.hqusareur.ar
                                                             my.mil/rmbud/37-1.htm
MSDS                Material Data Safety Sheet         M     http://www2.siri.org/msds/i
                                                             ndex.php
OMB                 Office of Management and Budget    M     http://www.whitehouse.gov
                                                             /omb/circulars
Circular No. A-76   Performance of Commercial          M     http://www.whitehouse.gov
                    Activities                               /omb/circulars

W9124R-07-R-0010                        193 of 203
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Document No.        Title                              M/A*   Location/Availability
SDDC Pam 55-12      Transportation and Travel           M     http://www.tea.army.mil/pu
                    Commercial Containers for                 bs/nr/deploy/fgpamphlets/
                    Department of Defense                     Pam_55-12_1.pdf
                    Household Goods Shipments
ERG2004             Emergency Response Guidebook        A     http://hazmat.dot.gov/pubs/
                                                              erg/gydebook.htm
MFTRP NO.1 C        SDDC Freight Traffic Rules          M     http://www.sddc.army.mil/s
                    Publication NO. 1 C                       ddc/Content/Pub/8188/MF
                                                              TRP1C.pdf
MCRP 100A           SDDC Class Rate Publication NO.     M     http://www.sddc.army.mil/s
                    100A                                      ddc/Content/Pub/1499/100
                                                              a2_v2.pdf
DTOD Version 20-1   Defense Table of Official           M     https://dtod.sddc.army.mil/
                    Distances                                 default.aspx
PPCIGC              Personal Property Consignment       M     http://www.sddc.army.mil/s
                    Instruction Guide (CONUS)                 ddc/Content/Pub/14102/PJ
                                                              CN14102.pdf
NTS Handbook        Non-temporary storage handbook      A     http://www.sddc.army.mil/s
                                                              ddc/Content/Pub/515/DBC
                                                              N515.pdf
N/A                 ETA/CWA Log In                      M     https://eta.sddc.army.mil/
                                                              (will require registration as
                                                              an Electronic
                                                              Transportation Acquisition
                                                              (ETA user)
N/A                 Shipping Your POV Pamphlet          A     http://www.sddc.army.mil/s
                                                              ddc/Content/Pub/8808//DB
                                                              CN8808.pdf
N/A                 Storing Your POV Pamphlet           A     http://www.sddc.army.mil/s
                                                              ddc/Content/Pub/8810//DB
                                                              CN8810.pdf.
N/A                 DoD Foreign Clearance Guide         M     http://www.fcg.pentagon.mi
                                                              l/fcg/ (will require
                                                              application for a username
                                                              and password)
N/A                 Passport Agent's Reference Guide    M     https://secureapp2.hqda.p
                                                              entagon.mil/passportmatte
                                                              rs/Passports/PARG/Parg.c
                                                              fm
N/A                 D-10 (Domestic Personal Property    M     http://www.sddc.army.mil/p
                    Rate Solicitation)                        ublic/Personal+Property/
N/A                 I-16 (International Personal        M     http://www.sddc.army.mil/p
                    Property Rate Solicitation)               ublic/Personal+Property/
MFTRP No. 1C        SDDC Freight Traffic Rules          M     http://www.sddc.army.mil/s
Section No. 1A      Publications No. 1C                       ddc/Content/Pub/8188/MF
                                                              TRP1C.pdf
TC 21-3             Soldiers Manual for Individual      M     http://www.usapa.army.mil
                    Operations and Survival
CCA                 Clean Air Act                       M     http://www.epa.gov

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Document No.       Title                              M/A*   Location/Availability
CERCLA             Comprehensive Environmental         M     http://www.epa.gov
                   Response Compensation and
                   Liability Act
N/A                OSHA Recordkeeping Forms            M     http://www.osha.gov
RCRA               Resource Conservation and           M     http://www.epa.gov
                   Recovery Act
N/A                STAMIS AIS User's Manual            M     www.usarstamis.org
                                                             (Password required)
N/A                TOPPS Manuals                       A      http://www.sddc.army.mil/
                                                             Public/Personal%20Proper
                                                             ty/TOPS%20-
                                                             %20PPPSB/User%20Man
                                                             ual?summary=fullcontent
                                                             (Password required)
NMF 101            National Motor Freight              A     http://www.saiasecure.com
                   Classification 100 Series                 /Rules/view.asp?item=997
AFR 76-11          Special Assignment Rate Tables      M      http://www.dtic.mil
AFR 76-28          Foreign Military sales and Non-     M      http://www.dtic.mil
                   U.S. Government Channel Tariffs
N/A                Freight Transportation Handbook     M      http://www.gsa.gov/gsa/c
                                                             m_attachments/GSA_BASI
                                                             C/freightgblHandbook_R2
                                                             FWY_0Z5RDZ-i34K-
                                                             pR_R2GXCI_0Z5RDZ-
                                                             i34K-pR.pdf
JTR                Joint Travel Regulations            M     https://secureapp2.hqda.p
                                                             entagon.mil/perdiem/trvlre
                                                             gs.html
JFTR               Joint Federal Travel Regulations    M     https://secureapp2.hqda.p
                                                             entagon.mil/perdiem/trvlre
                                                             gs.html
IATA DGR           International Air Travel            M      http://www.iata.org/ps/publ
                   Association Dangerous Goods               ications/9065.htm
                   Regulation
Federal Standard   Preparation and Submission of       M     http://www.arnet.gov/far/cu
313                Material Safety Data Sheets               rrent/html/Subpart%2023_
                                                             3.html (Available for
                                                             purchase at this website)
USARAK Reg 750-    United States Army Alaska,          M     http://www.usarak.army.mil
3                  Maintenance of Supply and                 /publications/Regulations.a
                   Equipment: Boots                          sp
N/A                AMCISS Manuals                      A      https://www.wlmp.com/ex/
                                                             dm/chambersburg/Docume
                                                             ntation/AMCISS_Docs.htm
MIL-HDBK 129       Department of Defense Handbook      M     http://www.dscc.dla.mil/do
                                                             wnloads/packaging/mil_hd
                                                             bk_129.pdf



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 Document No.         Title                                M/A*   Location/Availability
 COMDTINST            Transportation Control and            M     http://www.uscg.mil/ccs/cit/
 M4050.6              Movement Document                           cim/directives/CIM/CIM_40
                                                                  50_6.pdf
 NAVSUP PUB 490       Transportation of Personal            M     http://www.cnrma.navy.mil/
                      Property                                    cnrma05/CACO/filedetail.p
                                                                  df
 MCO P4600-7C         Marine Corps Transportation           A     http://www.usmc.mil/.../55f
                      Manual                                      dafde3f044b0585256bd40
                                                                  066708b/bf6b17250e1f71d
                                                                  185256aa80058fbc7/$FILE
                                                                  /MCO%20P4600.7C.pdf
 Presidential Executive Orders
 Executive Order      Occupational Safety and Health        M     http://usasearch.gov
 12196                Programs for Federal Employees
 Executive Order      Federal Compliance with Right-to-     M     http://usasearch.gov
 12856                Know Laws and Pollution
                      Prevention Requirements
 Executive Order      Federal Acquisition Recycling, and    M     http://usasearch.gov
 12873                Waste Prevention
 Executive Order      Computers for Learning Program        M     http://usasearch.gov
 12999
 Executive Order      Greening the Government               M     http://usasearch.gov
 13101                Through Waste Prevention,
                      Recycling, and Federal Acquisition
* M = Mandatory
  A = Advisory

C-6.2     FORMS

 Form Number                 Form Name                            Location/Availability
 DA Forms
 DA Form 11-2-R              Management Control Evaluation        www.usapa.army.mil
                             Certification Statement
 DA Form 12 & 12 Series      Request for Establishment of         www.usapa.army.mil
                             Publications Account
 DA Form 17                  Requisition for Publications and     www.usapa.army.mil
                             Blank Forms
 DA Form 200                 Transmittal Record                   www.usapa.army.mil
 DA Form 272                 Register of Vouchers to a Stock      www.usapa.army.mil
                             Record Account
 DA Form 285-O-R             U.S. Army Accident Report            www.usapa.army.mil
                             Statement of Reviewing Officials
 DA Form 310-1               Consolidated Index of Army           www.usapa.army.mil
                             Publications and Blank Forms
 DA Form 348                 Equipment Operators Qualification    www.usapa.army.mil
                             Record (Except Aircraft
 DA Form 348-E               Operator Qualification Record        www.usapa.army.mil
 DA Form 444                 Inventory Adjustment Report          www.usapa.army.mil


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Form Number         Form Name                           Location/Availability
DA Form 461-5       Vehicle Classification Inspection   www.usapa.army.mil
DA Form 481-R       Tally Checklist                     www.usapa.army.mil
DA Form 581         Request for Issue and Turn-in of    www.usapa.army.mil
                    Ammunition
DA Form 1149                                            www.usapa.army.mil
DA Form 1300-4      Reorder Point Record                www.usapa.army.mil
DA Form 1687        Notification of Delegation of       www.usapa.army.mil
                    Authority
DA Form 1818        Individual Property Pass            www.usapa.army.mil
DA Form 1974        Laundry Receipt                     www.usapa.army.mil
DA Form 1988        Request for Review of an Item       www.usapa.army.mil
DA Form 2028        Recommended Changes to              www.usapa.army.mil
                    Publications
DA Form 2062        Hand Receipt/Component              www.usapa.army.mil
                    Shortage List
DA Form 2064        Document Register for Supply        www.usapa.army.mil
                    Action
DA Form 2401        Organizational Control Record for   www.usapa.army.mil
                    Equipment
DA Form 2402        Exchange Tag                        www.usapa.army.mil
DA Form 2404        Equipment Inspection and            www.usapa.army.mil
                    Maintenance Worksheet
DA Form 2405        Maintenance Request Register        www.usapa.army.mil
DA Form 2406        Material Condition Status Report    www.usapa.army.mil
DA Form 2407        Maintenance Request                 www.usapa.army.mil
DA Form 2407-1      Maintenance Continuation Sheet      www.usapa.army.mil
DA Form 2408-9      Equipment Control Record            www.usapa.army.mil
DA Form 2408-14     Uncorrected Fault Record            www.usapa.army.mil
DA Form 2408-20-E   Oil Analysis Log                    www.usapa.army.mil
DA Form 2440        Suggestion Evaluation               www.usapa.army.mil
DA Form 2765-1      Request for Issue or Turn-in        www.usapa.army.mil
DA Form 2940-R      Unit Loading Inventory and          www.usapa.army.mil
                    Checklist (Worksheet)
DA Form 3020-R      Magazine Data Card (LRA)            www.usapa.army.mil
DA Form 3151-R      Ammunition Stores Slip              www.usapa.army.mil
DA Form 3161        Request for Issue or Turn-in        www.usapa.army.mil
DA Form 3254-R      Oil Analysis Recommendation and     www.usapa.army.mil
                    Feedback
DA Form 3295        Voucher Register and General        www.usapa.army.mil
                    Control
DA Form 3318        Record of Demands                   www.usapa.army.mil
DA Form 3328        Property Record                     www.usapa.army.mil
DA Form 3328-1      Serial/Regulation Number Record     www.usapa.army.mil
DA Form 3590        Request for Disposition or Waiver   www.usapa.army.mil
DA Form 3643        Daily Issue of Petroleum Products   www.usapa.army.mil




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Form Number        Form Name                          Location/Availability
DA Form 3644       Monthly Abstract of Issues of      www.usapa.army.mil
                   Petroleum Products and
                   Operating Supplies
DA Form 3645       Organizational Clothing and        www.usapa.army.mil
                   Equipment Record
DA Form 3779       Location Placard                   www.usapa.army.mil
DA Form 3787-R     Depot Record of Location Survey    www.usapa.army.mil
DA Form 3853-1     Innage Gage Sheet                  www.usapa.army.mil
DA form 3857       Commercial Deliveries of Bulk      www.usapa.army.mil
                   Petroleum Products Checklist
DA Form 3918       Facsimile Transmittal Header       www.usapa.army.mil
                   Sheet
DA Form 3938       Local Service Request (LSR)        www.usapa.army.mil
DA Form 3953       Purchase Request and               www.usapa.army.mil
                   Commitment
DA Form 3953a      Purchase Request and               www.usapa.army.mil
                   Commitment Continuation Sheet
DA Form 3953c      Supporting Page for ADPE           www.usapa.army.mil
                   Procurement
DA Form 3980-R     Dining Facility Account Card       www.usapa.army.mil
DA Form 3999-4     Maintenance Work Request           www.usapa.army.mil
                   Envelope
DA Form 4702-R     Monthly Bulk Petroleum             www.usapa.army.mil
                   Accounting Sheet
DA Form 4283       Facilities Engineer Work Request   www.usapa.army.mil
DA Form 4508       Ammunition Transfer Record         www.usapa.army.mil
DA Form 4600       Travelope                          www.usapa.army.mil
DA Form 4610-R     Equipment Changes in               www.usapa.army.mil
                   MTOE/TDA
DA Form 4697       Report of Survey                   www.usapa.army.mil
DA Form 4755       Employee Report of Alleged         www.usapa.army.mil
                   Unsafe or Unhealthful Working
                   Conditions
DA Form 4840-r     Request for Type Classification    www.usapa.army.mil
                   Exemption/LIN for Commercial
                   Equipment
DA Form 4949       Administrative Adjustment Report   www.usapa.army.mil
DA Form 5106-R     Mission Support Plan (MSP)         www.usapa.army.mil
DA Form 5473-R     Performance Requirements           www.usapa.army.mil
                   Summary
DA Form 5475-R     Surveillance Checklist             www.usapa.army.mil
DA Form 5476-R     Sampling Checklist                 www.usapa.army.mil
DA Form 5477-R     Customer Complaint Record          www.usapa.army.mil
DA Form 5478-R     Decision Table                     www.usapa.army.mil
DA Form 5479-R     Contract Discrepancy Report        www.usapa.army.mil
DA Form 5513-R     Key Control Register and           www.usapa.army.mil
                   Inventory
DA Form 5823       Equipment Utilization Record       www.usapa.army.mil

W9124R-07-R-0010              198 of 203
19 July 2007
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Form Number        Form Name                              Location/Availability
DA Form 5983-1-E   Equipment Operator’s                   ULLS Generated
                   Qualification Record
DA Form 5984-E     US Government Motor Vehicle            ULLS Generated
                   Operator’s Identification Card
DA Form 5986-E     Organizational Control Record for      ULLS Generated
                   Equipment
DA Form 5987-E     Motor Equipment Utilization            ULLS Generated
                   Record
DA Form 5988-E     Warranty Form                          ULLS Generated
DA Form 5989-E     Maintenance Request Register           ULLS Generated
DA Form 5990-E     Maintenance Request                    ULLS Generated
DA Form 5991-E     Oil Analysis Request                   ULLS Generated
DA Form 5992-E     Equipment Control Record               ULLS Generated
DA Form 7222-1     Senior System Civilian Evaluation      www.usapa.army.mil
                   Report Support Form
DD Forms
DD Form 139        Pay Adjustment Authorization           http://www.dtic.mil
DD Form 150        Special Measurement Blank for          http://www.dtic.mil
                   Special Measurement/Orthopedic
                   Boots and Shoes
DD Form 200        Financial Liability Investigation of   http://www.dtic.mil
                   Property Loss
DD Form 250        Material Inspection and Receiving      http://www.dtic.mil
                   Report
DD Form 254        Department of Defense Contractor       http://www.dtic.mil
                   Security Specifications
DA Form 314        Preventative Maintenance               http://www.dtic.mil
                   Schedule Record
DD Form 358        Armed Forces Measurement               http://www.dtic.mil
                   Blank (Special Sized)
DD Form 362        Statement of Charges/Cash              http://www.dtic.mil
                   Collection Voucher
DD Form 448        Military Interdepartmental             http://www.dtic.mil
                   Purchase Request (MIPR)
DD Form 448-2      Acceptance of MIPR                     http://www.dtic.mil
DD Form 460        Provisional Pass                       http://www.dtic.mil
DD Form 518        Accident Identification Form           http://www.dtic.mil
DD Form 577        Appointment/Termination Record         http://www.dtic.mil
                   Authorized Signature
DD Form 619        Statement of Accessorial Services      http://www.dtic.mil
                   Performed
DD Form 619-1      Statement of Accessorial Services      http://www.gsa.gov/
                   Performed (Storage-in-Transit
                   Delivery and Reweigh
DD Form 626        Motor Vehicle Inspection               http://www.dtic.mil
                   (Transporting Hazardous
                   Materials)



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Form Number        Form Name                            Location/Availability
DD Form 730        Receipt for Unused Transportation    http://www.dtic.mil
                   Requests and/or Tickets Including
                   Unused Meal Tickets
DD Form 836        Dangerous Goods                      http://www.dtic.mil
                   Shipping/Declaration and
                   Emergency Response Information
                   for Hazardous Material
                   Transported by Government
                   Vehicles
DD Form 1085       Domestic Freight Routing Request     http://www.dtic.mil
                   and Order
DD Form 1111       Armed Forces Measurement             http://www.dtic.mil
                   Blank (Special Sized Clothing for
                   Women)
DD Form 1131       Cash Collection Voucher              http://www.dtic.mil
DD Form 1144       Support Agreement                    http://www.dtic.mil
DD Form 1149       Requisition and Invoice /Shipping    http://www.dtic.mil
                   Document
DD Form 1150       Request for Issue or Turn-in         http://www.dtic.mil
DD Form 1155       Order for Supply or Services         http://www.dtic.mil
DD Form 1164       Service Order for Personal           http://www.dtic.mil/
                   Property
DD Form 1149       Requisition/Invoice Shipping         http://www.dtic.mil/
                   Document (EAM)
DD Form 1252       US Customs and Border                http://www.dtic.mil/
                   Protection (CBP) Declaration for
                   Personal Property Shipments
DD From 1252-1     US Customs Declaration for           http://www.dtic.mil/
                   Personal Property Shipments
DD Form 1299       Personal Property, Application for   http://www.dtic.mil/
                   Shipment and/or Safe Storage
DD Form 1348       Request for Issue                    http://www.dtic.mil/
                   Release/Receipt Document
DD Form 1348-1     DOD Issue Line Item                  http://www.dtic.mil/
                   Release/Receipt Document
DD Form 1348-1A    Issue, Release/Receipt Document      http://www.dtic.mil
DD Form 1348-2     Issue, Release/Receipt Document      http://www.dtic.mil
                   with Address Label
DD Form 1348-6     NON-NSN-Requisition                  http://www.dtic.mil
DD Form 1351-2     Travel Voucher or Sub-voucher        http://www.dtic.mil
DD Form 1371       Consignee’s Receipt for Delivery     http://www.dtic.mil
                   at Stop off Unloading Point
DD Form 1384       Transportation Movement and          http://www.dtic.mil
                   Control Document
DD Form 1384-1     In Transit Data Card                 http://www.dtic.mil
DD Form 1387       Shipping Label, Military             http://www.dtic.mil
DD Form 1387-2     Special Handling Data                http://www.dtic.mil
                   Certification


W9124R-07-R-0010               200 of 203
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Form Number        Form Name                            Location/Availability
DD Form 1392       Data Message Form                    http://www.dtic.mil
DD Form 1423       Contract Data Requirements List      http://www.dtic.mil
DD Form 1434       United Kingdom (UK) Customs          http://www.dtic.mil
                   Declaration for the Importation of
                   Personal Effects of U.S.
                   Forces/Civilian Personnel on Duty
                   in the UK
DD Form 1556       Request, Authorization,              http://www.dtic.mil
                   Agreement, Certification of
                   Training and Reimbursement
DD Form 1610       Request and Authorization for        http://www.dtic.mil
                   TDY Travel of DOD Personnel
DD Form 1671       Reweigh of Personal Property         http://www.dtic.mil
DD Form 1726       CONUS Military Installation          http://www.dtic.mil
                   Materiel Out loading and
                   Receiving Capability Report
DD Form 1780       Shipment Evaluation and              http://www.dtic.mil
                   Inspection Record
DD Form 1797       Personal Property Counseling         http://www.dtic.mil
                   Checklist
DD Form 1800       Mobile Home Inspection Report        http://www.dtic.mil
DD Form 1812       Warehouse Inspection Report          http://www.dtic.mil
DD Form 1814       Carrier Notice                       http://www.dtic.mil
DD Form 1857       Storage at Government Expense,       http://www.dtic.mil
                   Temporary Commercial
DD Form 1898       Fuel Sale Slip                       http://www.dtic.mil
DD Form 1902       Certificate of Qualification         http://www.dtic.mil
DD Form 1907       Signature and Tally Record           http://www.dtic.mil
DD Form 1970       Motor Equipment Utilization          http://www.dtic.mil
                   Record
DD Form 2017       Route Order Amendment                http://www.dtic.mil
DD Form 2026       Oil Analysis Request                 http://www.dtic.mil
DD Form 2078       Automated Career Management          http://www.dtic.mil
                   System (ACMS) Quality and
                   Reliability Assurance Career
                   Appraisal Instructions
DD Form 2278       Application for Do-It-Yourself       http://www.dtic.mil
                   Move and Counseling Checklist
DD form 2521       Hazardous Chemical Warning           http://www.dtic.mil
                   Label 8 1/2 x 11
DD form 2522       Hazardous Chemical Warning           http://www.dtic.mil
                   Label
DD Form 2772       Contract Discrepancy Report          http://www.dtic.mil
DD Form 2773       Report of Contractor Services        http://www.dtic.mil
DD Form 2875       System Authorization Access          http://www.dtic.mil
                   Request (SAAR)




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Form Number                Form Name                          Location/Availability
SF Forms
SF 30                     Amendments of                       http://www.gsa.gov
                          Solicitation/Modification
SF 50                     Notification of Personnel Action    http://www.gsa.gov
SF 60                     General Purpose Form Sheet          http://www.gsa.gov
                          (Worksheet)
SF 86                     Questionnaire for National          http://www.gsa.gov
                          Security Positions
SF 91                     Motor Vehicle Accident Report       http://www.gsa.gov
SF 120                    Report of Excess Personal           http://www.gsa.gov
                          Property
SF 361                    Transportation Discrepancy          http://www.gsa.gov
                          Report
SF 364                    Report of Discrepancy (ROD)         http://www.gsa.gov
SF 368                    Product Quality Deficiency Report   http://www.gsa.gov
SF 701                    Activity Security Checklist         http://www.gsa.gov
SF 1034                   Public Voucher for Purchases and    http://www.gsa.gov
                          Services Other Than Personal
SF 1103                   US Government Bill of Lading        http://www.gsa.gov
SF 1109                   US Government Bill of Lading        http://www.gsa.gov
                          Continuation Sheet
SF 1113                   Public Voucher for Transportation   http://www.gsa.gov
                          Changes
SF 1200                   US Government Bill of Lading        http://www.gsa.gov
                          Correction Notice
SF 1203                   Government Bill of Lading           http://www.gsa.gov
SF 1170                   Redemption of Unused Tickets        http://www.gsa.gov
SF 1449                   Solicitation/Contract/Order for     http://www.gsa.gov
                          Commercial Items
White Sands Missile Range Local Forms
STE Form 1415             Record of Injury Report             Available upon request
STE Form 16-R             Daily Equipment Operational         Available upon request
                          Checklist
                          Daily POL Inventory Record          Available upon request
                          Monthly Fuel Abstract               Available upon request
                          POL Mileage Report                  Available upon request
                          POL Daily Physical Inventory and    Available upon request
                          Mileage Report
                          POL Tanker Report                   Available upon request
                          Passenger and Cargo Service         Available upon request
                          Data Report
STEWS DOL Form 11         Aircraft Refueling Water Test and   Available upon request
                          Pre-operational Checklist
STEWS-DOL Form 117-R      Receiving and Storage of Aviation   Available upon request
                          Fuel
E-Forms - Electronic Forms Support System
EWS 1011                  Request for Advance Annual          Available upon request
                          Leave

W9124R-07-R-0010                       202 of 203
19 July 2007
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Form Number             Form Name                            Location/Availability
EWS 1032                Request for Motor Transportation     Available upon request
                        Signature
EWS 1056                Request for Advance Sick Leave       Available upon request
EWS 1168                IS Work Request                      Available upon request
Miscellaneous Forms
OF 346                  US Government Motor Vehicle          FEDLOG
                        Operator's Identification Card
                        (NSN 7540-00-634-3999)
OF Form 41              Routing and Transmittal Slip         http://www.usapa.army.mil
USEUCOM Form 30-3A(R)   Agriculture Inspection Certificate   https://www.smartwebmov
                                                             e.navsup.navy.mil/swm/for
                                                             ms.jsp
OGE Form 450            Executive Branch Confidential        http://www.usoge.gov/hom
                        Financial Disclosure Report          e.html




W9124R-07-R-0010                     203 of 203
19 July 2007

				
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