W E YA U W E G A - F R E M O N T S C H O O L D I S T R I C T R E Q UE S T F O R PROPOSAL COMPUTER EQUIPMENT HIGH DISTRICT STAFF & TEACHERS QUANTITY 120 FEBR UARY 3 , 201 0 410 East Ann Street PO Box 580 Weyauwega, WI 54983 (920) 867-8889 Fax - (920) 867-8815 REQUEST FOR PROPOSAL G ENERAL TERMS AND CONDITIONS Award of bid will be based on “best value” considering price, conformance to specifications, past performance, and ability to deliver the products and services. This includes financial and corporate stability of the supplier. Objective and subjective means will be reviewed to make this judgment. Each vendor must complete the pricing as requested and attach a complete system description with manufacturer part numbers. The Weyauwega - Fremont School District is exempt from all sales taxes. This award will be valid for one year with the option to renew four additional years. 1) Quote all prices less any applicable Federal Excise or State Sales Taxes. 2) Quote all prices for shipping. 3) Proposals must be originals and have original signatures. 4) The Weyauwega - Fremont School District reserves the right to accept or reject all or any part of any proposal, waive minor technicalities and award the proposal that appears to best serve the interest of the Weyauwega - Fremont School District. 5) Any proposal must be signed by an individual authorized to bind the vendor to be valid. Proposals must be received by the time and date stated or they will not be considered. Proposals received after the announced time and date will be returned unopened. 6) Written proposals must be submitted in a sealed envelope marked “Computer Proposal”. Bids via e-mail will also be accepted at email@example.com They are to be returned to Tony Jaworski, Weyauwega - Fremont School District, 410 Ann Street, Weyauwega, WI, 54983-0580 no later than 3:00 PM on 17, February . Late proposals will not be accepted. 7) Verbal commitments will not be honored. 8) References of three (3) K-12 accounts now being serviced, for whom comparable work has been performed, must be furnished. This list shall include company name, person to contact, address and telephone number. Failure to include references may be ample cause for rejection. 9) Any catalog, brand name or manufacturer’s reference in this RFP is descriptive – not restrictive – it is intended to indicate type and quality desired. If brand other than that specified is proposed, complete descriptive information of said article must be included with the proposal. Only like products, quality and warranty will be considered. If vendor takes no exception to specifications referenced in this RFP, brand names, models, etc. as specified, must be furnished. 10) All items proposed must be new, not reconditioned, including containers suitable for shipment and storage, unless otherwise indicated on the proposal. 11) Weyauwega - Fremont School District is not liable for any costs incurred by the vendor prior to the issuance of any agreements, contracts or purchase orders, and will not pay for information solicited or obtained in response to this RFP. The information obtained will be utilized solely to determine the suitability of the products or services offered. Subsequent procurement, if any, will be in accordance with appropriate rules and regulations. 2 12) All submitted proposals would be reviewed and evaluated by only those officials who have a legitimate interest. Any information within a proposal that a vendor considers to be proprietary should be identified as such in writing. Otherwise, Weyauwega - Fremont School District reserves the right to use any or all ideas presented with a proposal in any reply to this RFP. Selection or rejection of a vendor’s proposal does not affect this right. 13) Vendors may be required to make an oral presentation to Weyauwega - Fremont School District evaluators if clarification of a proposal is necessary to make a proper evaluation. A vendor’s original proposal cannot be changed in any aspect as a result of an oral presentation. The oral presentation is only intended to provide an opportunity for vendors to clarify specific portions of their proposal. Oral presentations will be arranged at the discretion of Weyauwega - Fremont School District and will be by invitation only. 14) Any maintenance costs and any other potentially hidden costs shall be identified as part of the proposal. P C S P E C I F I C AT I O N S The following specifications are intended to define the minimum requirements of an acceptable personal computer supplier. The vendor is responsible for providing documentation that the product or manufacturer meets the requirements at the time of the response opening. A lack of documentation will constitute non-compliance with the requirement and is considered incomplete and will be thrown out. Whether or not the company or product will meet the requirements in the future is not relevant for this proposal, compliance must exist at the time of the bid opening. In addition, Weyauwega - Fremont School District is asking for additional information to determine the ability of the organization to fulfill the Weyauwega - Fremont School District’s need for products and services. If there is information that you would request be kept confidential, please indicate such in the response. These specifications are industry standards and can be met by any organization with the desire and will to do so. The Weyauwega - Fremont School District will not engage in a debate over their relevance or value. PRODUCT REQUIREMENTS 1) The systems must be manufactured, configured and tested in an ISO 9001:2000 registered facility. Include a copy of the certificate from the testing organization. 2) The system must be burned-in for an average of four (4) hours. Describe your burn-in process. 3) The system must be UL listed. 4) The system must be FCC approved for commercial use. 5) The system must be warranted for at least five (4) years, including LCD displays, mice, keyboards and all peripherals sold with the system. Provide documentation of standard warranty and any cost associated with upgrading to a five-year warranty. 6) The system must be Novell SUSE Linux Certified with the latest client and server versions. 7) The system must comply with the Microsoft/Intel PC 2007 design guide and be Microsoft certified for Windows XP Professional and Window 7 Professional 3 AT TA C H M E N T B Documentation for all components must be included with the bid in order for the bid to be considered. • Weyauwega - Fremont School District reserves the right to refuse any bid not conforming to the specifications, or to require a demo unit containing the substituted components. • All systems purchased will be examined to determine if they meet our specifications, and will be tested for at least 24 hours upon receipt. • The vendor will correct any systems purchased that fail, or contain component substitutions different than those submitted in this bid/proposal, without charge or the equipment will be refused. System: The system must be a Small Form Factor configuration. The power supply must produce at least 255Watts of output, and be rated at least 100,000 MTBF. Energy STAR 5.0 compliant. Active PFC Booksize ssf system must be able to be orientated as a Desktop or Minitower. System must be able to automatically adjust fan speeds as needed for system cooling. The result should allow for reduced system acoustics when system duty cycle is low. CPU: Intel® Pentium Core 2 Duo Intel Q43 Express Chipset w/ICH10D MOTHERBOARD: Intel® Support for Pentium 4 processors with 800 MHz front side bus Support for Dual Channel DDR 400 SDRAM One AGP 8X, three 32-bit PCI expansion slots Four 168 pin DIMM sockets for up to 2GB 400MHz DDR (double data rate) SDRAM memory. Intel® 865G Chipset, consisting of: -Intel® 82865G Graphics and Memory Controller Hub (GMCH) with Accelerated Hub Architecture (AHA) bus -Intel® 82801EB I/O Controller Hub (ICH5) with AHA bus -Firmware Hub (FWH) HARD DRIVE: 120GB Ultra ATA 100 IDE hard drive, 7200 RPM. Integrated ATA-100 Controller VIDEO: 256MB ATI Radeon HP 3470 Dual Monitor (Display Port, DVI or Display Port/ DVI) Dual Monitor SPAN, Dual, -Up to 512MB of graphics (DVMT) DVI or VGA, TV-out, DVI adaptor Card MEMORY: 2 GB Dual Channel 800MHz DDR Memory (Two DIMMs - One 1GB module in each memory channel for maximum memory performance), Supports up to 8 GB (Up to 4GB on USFF) SYSTEM INPUT/OUTPUT System must provide easy access to critical end user I/O functions as listed below. These are a list of the FEATURES: minimum requirements: (I/O Features): 4 Front of System I/O Features: 2 - USB 2.0 Ports 1 - Speaker Out Jack 1 - Mic In Jack Rear of System I/O Features: 6 - USB 2.0 Ports MT, DT, SFF 1 - Speaker Out Jack 1 – Line-in Stereo/microphone) 1 – Line-out (headphone/speaker) 1 - VGA Port 1 – DVI Port 2 – Half height 64 Bit PCIe expansion slots (Half height expansion slots are acceptable in Booksize system) NETWORK / LAN: Intel 82566DM Gigabit (10/100/1000 Mbytes/sec) Ethernet LAN connectivity with Remote Wake Up, PXE support and Intel Standard Managemability AUDIO: Flex 6 audio subsystem using Analog Devices AD1985 audio codec FLOPPY DRIVE: None CD-ROM: 52x32x52x/16x CDRW/DVD Combo Drive w/Nero Express & WinDVD 4 KEYBOARD: 104 Key PS2/USB Keyboard MOUSE: Optical Wheel Mouse with mouse pad OPERATING SYSTEM: Windows 7 Pro 64 bit MONITOR: 17” LCD with integrated speakers or speakerbar 1024x768@75Hz LCD must have a full five-year warranty 5 AT TA C H M E N T C Optional Equipment Please include the following upgrade prices in your bid response. Optical Drive Upgrades: 19” Flat Panel Display with Speakers 1200 x 1600 19” Flat Touch Screens 800 x 600 to 1200 x 1600 Wireless Keyboard and Mouse Wireless Ethernet Card g/n mino External DVD Drive R/W with software & drivers 6 B I D S U B M I T TA L S H E E T Brand ________________________________ Model______________________________ Price per System $______________________ Number of Days for Delivery ___________ Warranty Extension Year 4 $_________________ per System (if applicable) Warranty Extension Year 5 $_________________ per System (if applicable) Image Charge $_________________ per System Affixing asset Tags $ per System On-site service inventory $ Grand Total (Includes System Price, warranty, Imaging, asset tags and on-site service inventory) $ OPTIONAL SERVICES: Installation service $_________________ per System Asset reporting and recording services $ Firm Name_______________________________________ Phone number_____________________ Firm Address_________________________City_________________State_____Zip Code_________ Submitted by: _______________________________________Title: __________________________ Authorized Signature _______________________________________________ Date ____________ 7
"Rfp Past Performance Template"