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					                                                CITY OF PLANT CITY

                    RFI # 10-20911-001 FINANCIAL MANAGEMENT SYSTEMS
                                                    Addendum # 2

                                                   January 27, 2010

Request for Information:

  1. What items do you collect through your current Cash Receipts System? (i.e. Utility Bill payment,
     Court fees, Taxes, Police Fines, etc).
             Utility Bill payments, Impact Fees, and Building Permit fees.
             We would like to include Police fines, Ambulance Bill payments, Library fines,
             Recreation fees, Cemetery fees, Tennis fees, County distributions, State and
             Federal distributions. The City wants one cash receipts system that allows the
             tracking of all of these receipts (from multiple locations) interfaced with the
             General Ledger System.

  2. How many people should have access to Electronic Requisitions?
           Unlimited. This does not mean everyone will have access, but a specific
           number is not known.

  3. Does any company completing the RFI need to also complete the Vendor Application that is on
     your website?
            No, not to respond to the RFI.

  4. In Section 2 of the RFI, Requested Information, there are typically three options for each element
     in a software package: Integrated within your application, Can be purchased as a Separate
     Module, and Capable of interacting with external system. Would you like us to respond on each
     option for every element, therefore three responses per subsection (General Ledger, Grant
     Administration, etc.)?
              Yes. We would prefer that you respond on each option for every element.

  5. Will there be an RFP after this RFI has been submitted and properly vetted?
             Yes, an RFP will be submitted to each vender that responds to this RFI.

  6. Will the software provider be required to have a bid bond, performance bond, standard bond, or
     proof of insurance?
             This question will be addressed in the RFP.

  7. How many copies of my response to this RFI would you like?
           One Original and eight (8) copies.

  8. You mention that you currently utilize ADG systems and that the new system may need to
     interface or interact with ADG, so are you looking to replace ADG’s accounting system, utility
     billing system, or both?
              All of the ADG systems.




Addendum 2 ‐ Financial Management System RFI                                                       Page 1 
                                                CITY OF PLANT CITY

                    RFI # 10-20911-001 FINANCIAL MANAGEMENT SYSTEMS
                                                    Addendum # 2

                                                   January 27, 2010

  9. What other systems of ADG do you use that a new system may need to integrate with (Courts,
     Police, Utility Billing, Business Licensing, etc.)?
             Purchasing system, Budgeting system, Utility Billing system, Payroll system, Fixed Assets
             system, and Business Licensing.

       Accounting Questions
  10. What software do you currently use for your financial needs?
             The ADG System.

  11. How many people should have access to your accounting software?
            Unlimited. This does not mean everyone will have access, but a specific
            number is not known.

  12. Could you elaborate what you mean by “HR dashboard for time progression tracking” in section
      2.1.7?
             HR dashboard for time progression tracking, should not have been included in the RFI.
             Please disregard this requirement.

  13. How much history would you like to convert when transitioning from your current system to a new
      system?
             36 months.

       Billing Questions
  14. What software do you currently use for your Utility Billing needs?
             The ADG System.

  15. What services are you currently billing for?
             Water, Sewer, Sanitation and Stormwater Assessment.

  16. How many regular bills do you mail each month?
            10,850 bills per month.

  17. Do you print bills in house or send them out to a third party for printing?
             The City has outsourced the printing and mailing of the Utility Bills.

  18. If you print in house, do you have a way to certify your postal addresses for Delivery Point
      Barcodes?
              See answer to 17.

  19. How many people should have access to the Utility Billing Software?
            Unlimited. This does not mean everyone will have access, but a specific
            number is not known.
Addendum 2 ‐ Financial Management System RFI                                                             Page 2 
                                                CITY OF PLANT CITY

                    RFI # 10-20911-001 FINANCIAL MANAGEMENT SYSTEMS
                                                    Addendum # 2

                                                   January 27, 2010

    20. Do you currently offer Bank Draft (ACH) payments?
                      Yes.

    21. How are you currently reading your meters (Automatic Meter Readers, handhelds, Touch Reads,
        etc.)?
                      Automatic Meter Readers and Handhelds

    22. Do you accept Credit Card Payments?
                      Yes.

    23. I noticed that you are allowed to pay bills on your website, does the website have a direct link to
        customer’s history or is it just a payment portal?
                Direct link to customer’s history.

    24. Do you use a phone system (IVR System) that allows you to send phone message to customers on
        your shut off list? Could a customer call into your phone system to check account balances and
        pay their bill on the phone with a credit card?
                No to both questions.

    25. How much history would you like to convert when transitioning from your current system to a new
        system?
               36 months.

    26. Do you currently have backflow meters installed? Do you test them regularly?
               Yes to both questions.

        Inventory Questions

    27. Is your inventory application integrated in your Utility Billing application or your Accounting
        application?
                The City does not currently have a meter inventory in its Utility Billing system,
                but would like that in the new system.

    28. Does your inventory system interface with other aspects of the application?
               See answer to question 27.

.




Addendum 2 ‐ Financial Management System RFI                                                             Page 3 

				
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