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Policy for Requesting Videoconference Connection to In-Person LPHA

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					         Policy for Requesting Videoconference Connection
          to In-Person LPHA General Membership Meetings

Policy
LPHA will make videoconference connection available, upon request, to any member who is unable to
travel to Saint Paul for an in-person LPHA Meeting. Members may request individual connection in their
own county, or may gather with other members in their region at one site. Each videoconference location
will be charged $50 to participate in these meetings. (In 2009, this option will be offered for the meetings
on January 15, May 21, June18, and August 20.)

LPHA will continue to host 2-3 videoconference meetings per year, in which all members are at regional
videoconference locations. There will be no charge for these meetings. Members will not be charged to
participate in these meetings. (In 2009, these videoconference meetings are held on February 19, April
16, and December 17.)


Cost
A fee of $50 for videoconference connection to in-person LPHA General Membership meetings will be
charged. The fee will be charged per videoconference site, not per individual attending.


Procedure
1. Members may request a videoconference connection to an in-person LPHA meeting at any time up to
   seven business days prior to an LPHA General Membership meeting by contacting Donna Haupert at
   651-789-4356 or haupert@mncounties.org. You must provide the location of your site and the name
   of the contact person for that videoconference site. Staff will attempt to accommodate requests after
   this deadline, but cannot guarantee that they will be able to secure a site. Local videoconference sites
   fill quickly, and members should schedule as far in advance as possible to ensure that they can
   secure their site.

    Recommendation: if you plan to attend most LPHA meetings via videoconference, you may
    want to schedule all sites for all dates at the beginning of each year, and cancel the sites if
    you decide you will not attend (see #2 below).

2. Members may cancel a videoconference site at any time up to seven business days prior to an LPHA
   General Membership meeting and not be charged for that site. If cancelation comes after seven
   business days prior to the LPHA General Membership meeting, payment will still be due in full. There
   will be no exceptions to this cancelation policy, other than the one listed in #3 below.

3. If a local site becomes unavailable due circumstances beyond the control of LPHA or the local
   member (such as a court hearing or other event), the member will not be charged for the
   videoconference.

4. After each videoconference, members will be invoiced $50 for their videoconference site. If more than
   one local public health department participates from a site, the members will need to inform Donna
   Haupert at 651-789-4356 or haupert@mncounties.org which department should be invoiced.

                                                                           Policy Adopted November 13, 2008

				
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