Revised September, 2009
This is a comprehensive plan that provides guidelines for effective leadership, organization,
coordination, and unified response during a public health emergency. A public health
emergency exists with the emergence of a serious illness that threatens to overwhelm public
and private health systems.
Table of Contents
Introduction ............................................................................................................................................. 5
Section A - Plan Authorization, Coordination, and Testing ............................................................. 6
Attachment 1: Contact List for Public Health Emergencies .................................................... 8
Attachment 2: UW-S Campus Pandemic Influenza Planning Checklist ................................. 9
Section B-Public Health: Surveillance and Disease Control ......................................................... 15
B.1 Explanation of WHO Phases and Federal Stages ............................................................. 15
Attachment 3 WHO Phases and Federal Stages ................................................................. 16
Emergency Management and Policymaking Responsibilities ............. Error! Bookmark not
Responsibilities of Essential Departments and Units ............................................................. 21
Responsibilities of Other Officials, Units and Departments .................................................. 25
Critical Interfaces with Other Entities ....................................... Error! Bookmark not defined..
B.2 Public Health: Surveillance and Disease Control ............................................................... 27
UW-S Screening Tool.................................................................................................................. 30
B. 3 Planning for Acquisition of and Potential Stockpiling of Essential Resources ............... 31
B.4 Vaccine Distribution ................................................................................................................. 32
B.5 Antiviral Pharmaceutical Distribution and Use ..................................................................... 32
B.6 Psychological and Social Health Counseling ...................................................................... 32
B.7 Disease Control ......................................................................................................................... 33
B.10 Travel ........................................................................................................................................ 33
B.8 Alternative Academic Procedures ......................................................................................... 34
B.9 Planning Employee Work Options ........................................................................................ 35
Section C- Communication ................................................................................................................ 37
The University of Wisconsin-Sheboygan would like to thank the University of Wisconsin-Superior and
the University of Wisconsin – Madison Campus Police Department for their contributions and models
when crafting this plan.
The World Health Organization (WHO) and the Centers for Disease Control (CDC) warn that a global pandemic
involving avian influenza virus or another disease could spread around the world. Three pandemics occurred in
the 20th Century—in 1918, 1957 and 1968—resulting in millions of deaths in the United States and other
countries. The American College Health Association warns, ―A pandemic will occur again although it is not
known exactly when, or which strain of a novel virus will rise to the occasion.‖
Avian (or bird) flu is caused by influenza viruses that occur naturally among wild birds. The H5N1 variant is
deadly to domestic fowl and can be transmitted from birds to humans. Pandemic flu is virulent human flu that
causes a global outbreak, or pandemic, or serious illness. Because there is little natural immunity, the disease
can be spread easily from person to person. Seasonal (or common) flu is a respiratory illness that can be spread
from person to person. Most people have some immunity, and a vaccine is available.
For the University of Wisconsin‘s System campuses, a pandemic occurring in the Upper Midwest or elsewhere
could present numerous problems. Such an outbreak could cause one or more health emergencies that last for
weeks or months.
Students might need to be kept on campuses or sent home. Quarantines may be imposed. Classes might be
suspended, along with social and sporting events. Numerous employees might be unable or unwilling to come
to work, have work schedules changed, work from home when possible, and/or reduce face to face meetings
through use of technology. Major disruptions could occur not only in university services, but also among
vendors, health service providers and local government. Social isolation and quarantines are most effective
when initiated early in a pandemic, before infection is present in a community.
This plan is guided by the following principles:
1. Protect and support the health, safety and welfare of our students, staff and faculty.
2. Protect the assets and property of the university.
3. Maintain our commitment of fulfilling the university mission to provide teaching, research and service
as long as possible.
4. To minimize the impact on students and employees should any university operations be reduced or
suspended, and to resume those operations as quickly as possible.
5. Collaborate, coordinate and cooperate with community health care providers and local government, as
well as state and national governments as needed.
6. Develop a communication plan to inform students, employees and other groups of our actions.
7. Establish benchmarks to trigger university action.
Section A - Plan Authorization, Coordination, and Testing
A comprehensive emergency plan provides a framework for organizing and executing a coordinated response to
a public health emergency, such as a widespread and lengthy outbreak of communicable disease such as
A public health emergency exists with the emergence of a serious illness that threatens to overwhelm public and
private health systems. A public health emergency can be a single case of hepatitis A in a food handler, a few
cases of meningitis, or illness in thousands of people infected as a result of an influenza pandemic, or a
bioterrorist attack. Public health emergencies include not only these types of infectious diseases but also
diseases caused by non-infectious agents of a biological nature, such as botulinum toxin. No one can anticipate
every problem that may arise. But by preparing in advance, the University of Wisconsin-Sheboygan and its
employees can be ready to act in a compassionate and prudent manner to protect students and employees, and to
continue the delivery of the vital mission of education and community outreach.
National Planning Direction
The President of the United States, in Homeland Security Directive (HSPD)-5 directed the Department of
Homeland Security to develop and administer a National Incident Management System (NIMS), which provides
a consistent nationwide approach for a coordinated response to any emergency, regardless of cause, size, or
complexity. In order to facilitate the most efficient and effective incident management it is critical that any
responding organization utilize standardized terminology, standardized organizational structures, interoperable
communications, consolidated action plans, unified command structures, uniform personnel qualification
standards, uniform standards for planning, training and exercising, comprehensive resource management, and
designated incident facilities during emergencies or disasters.
Federal Agencies that have mandated authority during a public health emergency include:
CDC United States Centers for Disease Control and Prevention
DHS United States Department of Homeland Security
FEMA Federal Emergency Management Agency
HHS United States Department of Health and Human Services
These organizations work in conjunction with the World Health Organization (WHO).
State of Wisconsin and UW-System Pandemic Influenza Planning
Planning for pandemic influenza is now designated by the Governor‘s Office, through the Wisconsin
Department of Administration, as being a required component of the continuity of operations (COOP) and
continuity of government planning that is mandated for all state agencies including the UW System.
Campus emergency operations are governed by state and federal legislation and the policies of the University of
Wisconsin System. The campus Dean and members of the Dean‘s Executive Team maintain a chain of
command for making decisions and delegating responsibilities on campus during a campus emergency. The
campus Dean or designee of the Dean is responsible for declaring a campus emergency and assembling the
campus Incident Response Team, in accordance with this Pandemic Influenza Response Plan. In the case of a
widespread outbreak of infectious disease approaching or reaching pandemic levels, the Incident Response
Team will implement this plan.
If a pandemic occurs, it will be the responsibility of local, county, and state public departments to issue
quarantine orders, direct facility closures, provide information designating key health facilities, and distribute
medications and vaccines. This campus should coordinate all health operations with designated institutions.
Response partners needed to implement this plan
In order to effectively implement the UW-SHEBOYGAN Pandemic Influenza Response Plan, partners from
both the University and community are essential in providing expertise to assist in addressing the types of
response required for each situation. These partners include:
1. University offices and/ or individuals
2. Community officials
3. Community health care providers
4. Sheboygan County health officials
5. City of Sheboygan
6. Sheboygan County Administrative Officials
7. University of Wisconsin-Sheboygan
8. Sheboygan Police Department
9. Sehboygan County Sheriff‘s Department
And other organizations or jurisdictions as needed.
The following Contact List for Public Health Emergencies (Attachment 1) contains the University, health care,
and law enforcement names and contact information that would be used in the case of a public health
Refer to the Continuity of Operations Plan (COOP) for contact information on critical operations staff; the
Dean‘s Executive team and Incident Response Team (IRT) their duties and lines of succession.
The UW-Sheboygan Campus Pandemic Influenza Planning Checklist (Attachment 2) is a planning tool to
decide what offices or departments on campus should take the lead on planning, establishing policies, allocating
resources, communicating and educating students, and coordinating work with community agencies.
Attachment 1: Contact List for Public Health Emergencies
University and Community
Organization Type Organization Name Contact Name Phone Number E-mail Address Fax. Number
UW-Sheboygan Public Health
UW-SHEBOYGAN University UW-SHEBOYGAN
Relations Director University Relations Dept. Carrie Hoppe 920.459.6612 email@example.com 920.459.6602
UW-SHEBOYGAN Dean and UW-Sheboygan Campus
CEO Dean‘s Office Al Hardersen 920.459.6611 firstname.lastname@example.org 920.459.6602
UW-Sheboygan Assistant Dean Services and Administrative
for Administrative Services Office Ed Janairo 920.459.6658 email@example.com 920.459.6602
UW-SHEBOYGAN Associate UW-Sheboygan Associate
Dean Campus Dean Thomas Peneski 920.459.6641 firstname.lastname@example.org 920.459.6602
Campus Dean for Student UW-Sheboygan Student Connie
Services Services Christensen 920.459.4419 email@example.com 920.459.6602
UW-Sheboygan Building and UW-Sheboygan Physical
Grounds Superintendent Plant Department Bruce Edwards 920.459.4409 firstname.lastname@example.org 920.459.6602
Health Care Facilities
Hospital Saint Nicholas Hospital 920-459-8300
Hospital Memorial Medical Center (920) 451-5000
Clinic Aurora Sheboygan Clinic (920) 457-4461
City of Sheboygan Police City of Sheboygan Police
Department Department 920-459-3333 920-459-0205
Sheboygan County Sheriff Sheboygan County Sheriff (920) 459-3111
WI State Police
Steve Steinhardt, Director Emergency Management (920) 459-3360 email@example.com (920) 459-4305
Sheboygan County Health
Thomas Eggebrecht, Director Department (920) 459-4382 firstname.lastname@example.org (920) 459-0529
Attachment 2: UW Campus Pandemic Influenza Planning Checklist
Check the boxes below to indicate the progress made in each area, and identify who the lead UW office or department is responsible. Include the name of the abbreviated office/
department in the WHO? Column
Completed Significant Progress N/A Who?
Assistant Identify a pandemic coordinator and/or team with defined roles and responsibilities for
preparedness and response planning. Team should include the following:
Assistant Dean for Administrative Services
□ x □ Assistant Dean for Student Services
University Relations Director
Building and Grounds Superintendent
x □ □ □ Campus
Delineate accountability and responsibility as well as resources for those engaged in planning
and executing specific components of the plan
□ □ □
Determine, and assign responsibility for care of laboratory animals. Identify/train back-up
x employees as necessary.
□ Develop and incorporate different outbreak response scenarios that are based on variations in
severity of illness and rates of infection.
1. Level 0
□ □ x 2. Level 1-2
3. Level 2
4. Level 3
Work with state and local public health and other local authorities to identify legal authority,
□ □ x Dean decision makers and trigger points for instituting community mitigation strategies.
□ □ □
COOP Plan Develop and disseminate alternative procedures to assure continuity of instructional activity in
x the event of university closure.
□ □ x □ Determine budgetary impact using several different scenarios.
□ □ x □ Determine potential impact of a pandemic on travel, especially before/after break periods (e.g.
quarantines, border closures).
□ x □ □ UR/IT
Find up-to-date, reliable pandemic information from community public health, emergency
management, and other sources and make sustainable and accessible links.
COOP Establish an emergency communications plan and revise periodically. Include identification of
key contacts (with back-ups), chain of communication, processes for tracking communications,
and accessible formats.
Media to Include
□ x □ Web site
Social Networking –UW Sheboygan Facebook Site
Local radio and television
□ □ □
ACDAS Ensure that pandemic influenza planning is consistent with the campus response plans plan.
x Safety Com.
□ □ □ □ Implement an exercise/drill to test plan, and revise periodically.
□ □ □ □
COOP Plan Develop division/department level plans for responding to pandemic influenza.
Completed Significant Progress Who?
Forecast and allow for employee absences during a pandemic due to factors such as personal
x □ □ COOP Plan illness, family member illness, community containment measures and quarantines, and public
Develop guidelines to modify the frequency and type of face-to-face contact among employees
□ □ x and students
(E.g. social distancing).
□ □ □
Encourage and track annual influenza vaccination for employees and students.
□ □ □
With particular focus on high risk individuals, evaluate employee and student access to and
availability of healthcare services during a pandemic, and improve services as needed.
COOP With particular focus on high risk individuals, evaluate employee and student access to and
availability of mental health and social services.
SS Identify employees and students with special needs, and incorporate the requirements of such
x persons into preparedness plan.
Completed = Task completed or will be within 2 weeks
Significant Progress = Task is in progress and will be completed within 6 weeks
Progress = Work has begun but will take > 6 weeks to complete
ACDAS – Assistant Campus Dean for Administrative Services
ACDSS – Assistant Campus Dean of Student Services
COOP – Continuity of Operating Procedures
IT – Informational Technology
SS – Student Services
TAG – Threat Assessment Team
UR – University Relations
3. Establish policies to be implemented during a pandemic:
CONTACTED PATTI WISE—DO WE HAVE EXISTING COLLEGES POLICIES
Completed Significant. Progress Who?
Establish policies for employee compensation and sick-leave absences unique to a pandemic (e.g.
□ □ □ UW
Colleges non-punitive, liberal leave), including policies on when a previously ill person is no longer
infectious and can return to work after illness.
UW Establish policies for student absences unique to a pandemic (e.g. non-punitive, liberal make-up
□ □ □ Colleges
policies), including policies on when a previously ill student is no longer infectious and can return
to class after illness.
□ □ □
UW Establish policies for flexible worksite (e.g. telecommuting) and flexible work hours (e.g.
□ □ □
UW Establish policies for preventing influenza transmission (e.g. promoting respiratory hygiene/cough
etiquette, and prompt exclusion of people with influenza symptoms).
UW Establish policies for students and employees, who have been exposed to pandemic influenza, are
□ □ □ Colleges
suspected to be ill, or become ill on campus (e.g. infection control response, immediate mandatory
Establish policies for restricting travel to affected geographic areas, evacuating employees/students
□ □ □ UW
living or working in or near an affected area when an outbreak begins, and guidance for returning
from affected areas (refer to CDC travel recommendations).
□ □ □
Set up authorities, triggers, and procedures for activating/terminating the response plan.
4. Allocate resources to protect employees and students during a pandemic:
Completed Sign. Progress Who?
□ □ x ACDAS
Provide sufficient and accessible infection control supplies (e.g. tissues, hand hygiene products,
disposal receptacles) in all common areas.
ACDAS Ensure availability of medical consultation and advice for emergency response.
5. Communicate to and educate employees and students:
Completed Progress Progress Who?
Develop and disseminate programs and materials covering pandemic fundamentals (e.g. signs and
□ X □ symptoms, modes of transmission), personal and family protection/response strategies (e.g. hands
hygiene, coughing/sneezing etiquette, contingency plans).
x □ □ UR/Dean Anticipate fear and anxiety, rumors and misinformation and plan communications accordingly.
x □ □ UR/Dean Ensure that communications are accessible and culturally and linguistically appropriate.
□ □ X Asst
Dean Disseminate information to employees and students about UW Pandemic Flu Plan.
□ □ X UR Identify and train subject-specific spokespersons.
□ □ □ Provide information for at-home care of ill students/employees and their families.
□ □ x IT Dept.
Develop accessible platforms (e.g. hotlines, web sites) for communicating pandemic status and
actions to employees and students. Include redundancies in the contact system.
x □ □ ACDAS Identify community resources for timely and accurate pandemic information.
6. Coordinate with external organizations and help the community:
Completed Progress Progress
□ □ □ Collaborate with insurers, health plans, and major local healthcare facilities to share pandemic plans and
understand their capabilities and plans.
□ □ x Collaborate with state, and local public health agencies and/or emergency responders to participate in their
planning processes, share pandemic plans, and understand their capabilities and plans.
Communicate with local and/or state public health agencies and/or emergency responders about the assets
□ X and/or services we could contribute to the community.
Establish process for communicating morning report information to the SCCC and disseminating information to
□ □ □ the campus community as well as other UW System Institutions from the SCCC as directed by the State Health
Testing and Revision of Plan
The Pandemic Influenza Response Plan will be available so employees and students can become aware of the plan, how it is activated
and how it is managed. It will be placed in a SharePoint Server Website and as a link on the campus website. It will be publicly
The UW-SHEBOYGAN Incident Response Team will conduct exercises using the Pandemic Influenza Response Plan to gain
familiarity with the plan to determine areas that need refinement or strengthening. These exercises will include coordination with
external organizations to the extent possible and appropriate.
The Pandemic Influenza Response Plan is a dynamic document and will be revised and updated as needed. In the absence of
outbreaks, the plan will be reviewed annually by the University‘s Campus Safety Committee and/or Campus Steering Committee
Section B- Public Health: Surveillance and Disease Control
B.1 Explanation of World Health Organization’s Phases and Federal Stages
The World Health Organization‘s (WHO), phase system informs the world about the global risk for an influenza pandemic and
informs the world of the global response capabilities.
The United States federal government has created ―The Implementation Plan for the National Strategy for Pandemic Influenza‖ in
which characterizes the stages of an outbreak in terms of the immediate and specific threat a pandemic influenza virus poses to the
United States population. The stages are:
Stage 0: New Domestic Animal Outbreak in At-Risk Country
Stage 1: Suspected Human Outbreak Overseas
Stage 2: Confirmed Human Outbreak Overseas
Stage 3: Widespread Human Outbreaks in Multiple Locations Overseas
Stage 4: First Human Case in North America
Stage 5: Spread throughout United States
Stage 6: Recovery and Preparation for Subsequent Waves.
The WHO phases and their accompanying public health goals, and the corresponding Federal government response stages, are as
Attachment 3 WHO Phases and Federal Stages
WHO Phase Overarching WHO Public Health Goal Federal Government Response
Inter-pandemic period, Phase 1 – No new Strengthen influenza pandemic preparedness at the global, Stage 0 – New domestic animal
influenza virus subtypes have been detected in regional, national and sub-national levels. outbreak in at-risk country
humans. An influenza virus subtype that has
caused human infection may be present in Minimize the risk of transmission to humans; detect and
animals. If present in animals, the risk of human report such transmission rapidly if it occurs.
infection or disease is considered to be low.
Phase 2 – No new influenza virus subtypes have
been detected in humans. However, a circulating
animal influenza virus subtype poses a
substantial risk of human disease.
Pandemic alert period, Phase 3 – Human Ensure rapid characterization of the new virus subtype and Stage 0 - New domestic animal
infection(s) with a new subtype, but no human- early detection, notification, and response to additional cases. outbreak in at-risk country
to-human spread, or at most rare instances of
spread to a close contact. Contain the new virus within limited foci or delay spread to Stage 1 – Suspected human
gain time to implement preparedness measures, including outbreak overseas
Phase 4 – Small cluster(s) with limited human- vaccine development.
to-human transmission but spread is highly Stage 2 - Confirmed human
localized, suggesting that the virus is not well Maximize efforts to contain or delay spread, to possibly avert outbreak overseas
adapted to humans. a pandemic, and to gain time to implement pandemic
Phase 5 – Larger cluster(s) but human-to-human
spread still localized, suggesting that the virus is
becoming increasingly better adapted to humans,
but may not yet be fully transmissible
(substantial pandemic risk).
The University of Wisconsin – Madison has used the following matrix as a planning tool for all UW campuses. This matrix
corresponds to the defined WHO and US Federal incident levels of pandemic influenza.
UW CRISIS LEVEL 0 LEVEL 1-2 LEVEL 2 LEVEL 3
RESPONSE PLAN (CURRENT LEVEL)
Pre-event assessment No initial impact on Non-routine response Critical incident for
and planning. local resources. Intense requiring immediate UW-S. UW-S
UW planning and action by multiple implements
preparation. departments. UW appropriate level of
preparing to non-pharmacologic
implement non- interventions.
World Health Phase 3 - Pandemic Phase 3 or 4 - Pandemic Phase 5 – Pandemic Phase 5 or 6 – Pandemic
Organization (WHO) Alert Alert Alert with substantial Alert or Pandemic
pandemic risk Period
Incident Response Level Criteria
The following Matrix has been developed for the University of Wisconsin-Sheboygan
UW-SHEBOYGAN No current hazard to Minimal immediate hazard Endangers students, Significant risk to students,
Emergency Plan Incident persons to students, faculty and faculty and staff, and faculty and staff and
Response Level Criteria staff, or research animals. requires coordination with requires substantial
Can be resolved with outside agencies coordination with outside
minimal outside agency agencies
Situation Current situation Small, highly localized Large clusters, but still Increased and sustained
Human infections with clusters anywhere in the localized transmission in the general
a new subtype, but no world with limited human- Public health U.S. population
sustained human-to-human to-human transmission authorities urge to prepare Confirmation of a high
spread International travel for social distancing rate of transmissibility
advisories begin International travel and/or mortality
Significant cases warnings and passenger Immediately preceded
involving animals within screenings begin by falling class attendance,
the region Virus characterized as students leaving campus
having a high rate of and public health
transmissibility and/or recommendations to
mortality curtail/cancel public
Worried well begin to activities in WI
use resources Rising employee
Trough between waves absenteeism
employees do not report to
Campus Safety Committee Review Response Plan Assess threat and Assess threat and Campus Safety
Track preparedness implement appropriate implement appropriate Committee absorbed into
tasks and accomplishments Level 1 activities Level 2 activities ongoing Crisis Plan and
Identify essential Partial activation of Sustained limited Crisis subsequent Continuity of
functions and personnel Crisis Plan. Dean‘s Plan activation Operations (COOP)
campus-wide Executive Team directs the Continuity of responses
Encourage departments establishment of triggers Operations Planning
to draft, update Continuity and guidelines for (COOP) for recovery in
of Operations Plans, sustained Crisis Plan post-pandemic period
considering Pandemic activation for pandemic. Participate in County
Influenza or State EOC and Public
If supplies, medicine Health activities
and vaccine are limited,
decide on ethical and
for their distribution
beyond essential personnel
UW-SHEBOYGAN Post Avian/Pandemic Issue Level 1 Issue Level 2 Issue Level 3
Communications Influenza Website communications to communications (protocol communications (self-
UR Dept. Develop Level 1 (educational campaign, for suspected cases, protection, social
Campus Dean pandemic influenza self-protection preparations for social distancing, etc.)
communications information, hand distancing) 1-800 Info Line takes
Plan for general washing, promote seasonal Develop post- calls 24/7
information (non-health) flu vaccination, university pandemic communications Coordinate internal
call center? response) (medical clearance, messages and news
Assess PPE needs and Select technical expert recovery) releases
stock spokespersons for internal Consider activating 1- Manage media
and media 800 Info Line if call relations issues
communications volume is high
Develop Level 2 Distribute PPE to
Incident Response Assessment and Requests partial Perform Crisis Plan Perform Crisis Plan
Commander (IRC) planning implementation of UW duties duties
Campus Safety Crisis Plan Gather information on Gather number of cases
Committee & COOP Plan Coordinates response number of suspected cases on campus and in County;
Committee participation as with other Departments on campus and in report to Dean‘s Executive
part of the Coordination Essential personnel Sheboygan County Team
receive N95 fit testing Advise Dean‘s Direct Operations when
Executive Team activated
Response HQ (IRHQ)
Incident Response Team Assess PPE needs and Essential personnel Perform Crisis Plan Perform Crisis Plan
(IRT) stock receive N95 fit testing duties duties
Distribute PPE to When IRHQ is
members activated, direct tactical
Consider activation of emergency operations;
Continuity of Operations implement Level 3
Plan. Verify succession activities
plan for leaders of
Dean‘s Executive Team Endorse UW- Essential personnel Perform Crisis Plan Perform Crisis Plan
Sheboygan Pandemic receive N95 fit testing duties duties
Influenza Response Plan If supplies, medicine Distribute PPE to Authorize
Review and endorse and vaccine are limited, members implementation of
Guidelines for based on guidelines Evaluate influenza Guidelines for
Implementing Pandemic developed by the Campus pandemic effects; Implementing Pandemic
Influenza Non- Safety Committee, decide reevaluate response plan Influenza Non-
Pharmacologic on distribution beyond and priorities Pharmacologic
Intervention Strategies. essential personnel Implement succession Intervention Strategies.
plan for UW leadership Direct Continuity of
Operations Planning for
and resumption of normal
Plan for revised
instruction calendar and
completion of the session
Responsibilities of Essential Departments and Units
COOP Planning Keep COOP and Arrange for seasonal Essential personnel Non-essential
Committee Pandemic plans updated influenza vaccinations receive PPE and N95s personnel do not report to
Assess PPE and N95 Review PPE & N95 Daily report suspected work unless directed
needs and inventory; needs; inventory cases to IRC, Northshore Daily report cases to
order/stock Essential personnel Clinic, Student Services IRC
Create self-care receive N95 fit testing. Dept and EAP Offices Implement alternative
information/packets for (Aerosol-producing provide counseling strategies for delivering
students procedure will require an services services
Develop surveillance N95.)
plan for individuals with Order self-care items
acute respiratory illness
Promote seasonal Assist with
influenza vaccination investigation of suspected
Develop surge care plan cases and contact tracing
Maintain oversight of
Food Service (Commons Keep COOP, Pandemic Confirm inventory of Essential personnel Non-essential
and other/Vending areas) and Crisis Plans updated food and plan menus based receive PPE personnel do not report to
Continue to provide on inventory Place orders with work
training to staff Contact vendors/suppliers Implement staffing and
suppliers/vendors to alert meal schedules
them regarding future
Review plans with staff
and fit selected staff for
Building & Grounds Dept. Identify essential Essential personnel Essential personnel Non-essential
Custodial personnel and inform them receive N95 fit testing receive PPE personnel do not report to
of their responsibilities Maintain power to Maintain power to work
Assess essential university University Maintain power to
personnel PPE needs and Promote self-care and Perform Crisis Plan University
stock hand washing duties Perform Crisis Plan
Roles for Building Review cleaning Provide instructions to duties
Coordinators procedures with custodial Building Emergency Arrange for additional
Needs assessment for staff Coordinators medical waste pickups
housekeeping supplies Plan for increased Change custodial
volume of infectious waste procedures to prioritize
Train custodians for essential personnel areas,
hygiene and cleaning of remaining
personal contact surfaces students/families, and
(e.g., doorknobs) cleaning of personal
Business Services Identify essential Essential personnel Essential personnel Perform Crisis Plan
personnel and inform them receive N95 fit testing receive PPE duties
of their responsibilities Inform campus of Perform Crisis Plan Non-essential
Assess essential policies for teleworking, duties personnel do not report to
personnel PPE needs and social distancing and Remind campus-wide work
stock essential personnel essential personnel of their To allow Division staff
Consider ―PI Essential Discuss with duties and responsibilities to work from home,
Personnel Policy‖ departments plans for Direct employees to consider off-campus
Advise on HR aspects providing substitutes for EAP counseling services access to financial
of Guidelines for essential personnel planning, budgets and
Implementing Pandemic payroll information
Influenza Non- systems
pharmacologic Implement HR aspects
Intervention Strategies of Guidelines for
Advise on work-from- Implementing Pandemic
home issues Influenza Non-
Develop sick leave and pharmacologic
employee compensation Intervention Strategies
policies specific to a Ask faculty and staff to
pandemic situation stay home if roles not
Information Technology Identify essential Plan for general Essential personnel Perform COOP Plan
personnel and inform them information (non-health) receive PPE duties
of their responsibilities call center Perform COOP Plan Non-essential
Review IT needs for Essential personnel duties personnel do not report to
increased teleworking and receive N95 fit testing Assist with work
distance learning implementation of distance Support distance
Facilitate and support learning learning
the development of Support general
distance learning information (non-health)
Assess essential call center, if implemented
personnel PPE needs and
Continuing Education Identify essential Issue advisories for Essential personnel Non-essential
personnel and inform them students, faculty and staff receive PPE personnel must report to
of their responsibilities planning international Advise, communicate work
Assess essential travel with overseas students, Continue to advise,
personnel PPE needs and Issue advisories for faculty and staff communicate with
stock students, faculty, staff and overseas students, faculty
visitors arriving from and staff.
affected regions When possible, support
Review policies and overseas students, faculty
procedures for recalling and staff who are unable to
students from affected return.
receive N95 fit testing
Asst. Dean for Student Identify essential Ask students to plan for Essential personnel Perform Crisis Plan
Services Office personnel and inform them leaving campus if classes receive PPE duties
of their responsibilities are suspended Perform Crisis Plan Communicate with
Ask fraternities and Essential personnel duties parents and families
sororities to plan for receive N95 fit testing Stop campus tours Communicate with
Pandemic Influenza Collaborate with UW students/families
Assess essential Communication around remaining in Madison
personnel PPE needs and information dissemination in family housing
stock in other UW housing
in off campus housing
Responsibilities of Other Officials, Units and Departments
All Departments and Units Draft, update Business Draft, update Business Prepare to activate Activate Business
Continuity Plan for Continuity Plan for Business Continuity Plans Continuity Plans
Pandemic Influenza Pandemic Influenza Plan distancing Report absent
Instructional Essential personnel measures/dispersement for employees to HR
departments should receive N95 fit testing essential personnel Assist/report to IRC as
consider developing Assist/report to IRC as needed
distance learning needed
Assist/report to IRC as
Risk Management – Assist campus Assist campus Support, guidance & Assist Camus in
Madison Office departments with their departments with their leadership from Madison resuming normal
individual Business individual Business Office
Continuity Plans Continuity Plans
Sheboygan County, State Coordinate plans and Train Medical Reserve Coordinate If vaccine or antiviral are
Health Departments preparedness Corps communications to be distributed via POD:
POD planning Follow Directives Follow Directives Supply volunteers
Recruit for Medical Offer use of on-campus
Reserve Corps sites
Plans for Joint Follow Directives
County, State, Federal Assist with planning Provide liaison and Provide liaison and Provide liaison and
EOCs report back to UW- report back to UW- report back to UW-
SHEBOYGAN IRC SHEBOYGAN IRC SHEBOYGAN IRC
Suppliers and Vendors Review plans and Maintain contact and Maintain contact and Maintain contact and
service impacts report issues to UW- report issues to UW- report issues to UW-
Verify continuity of SHEBOYGAN IRC SHEBOYGAN IRC SHEBOYGAN IRC
City of Sheboygan Review plans and Maintain contact and Maintain contact and Provide liaison and
service impacts for mass report issues to UW- report issues to UW- report back to UW-
transit SHEBOYGAN IRC SHEBOYGAN IRC SHEBOYGAN IRC
Provide liaison and Provide liaison and
report back to UW- report back to UW-
SHEBOYGAN IRC SHEBOYGAN IRC
Website provides checklist, guidelines, tools and report to assist with PI preparedness and outbreak.
B.2 Public Health: Surveillance and Disease Control
Public Health Response
The University community has established practices related to public health events. These established practices
will continue in the event of pandemic influenza.
The following are the stages of a public health emergency:
1) Alert / Standby Period
2) Limited Service Period
3) Full Services Period
In each of the three stages the following steps need to be carried out and records documented:
A. Surveillance and Disease Tracking
B. Planning for Acquisition of and Potential Stockpiling of Essential Resources
C. Vaccine Distribution
D. Antiviral Pharmaceutical Distribution and Use
E. Psychological and Social Health Counseling
F. Disease Control
1) Personal Protective Equipment (PPE)
2) Social Distancing
G. Alternative Academic Procedures
H. Planning Employee Work Options
Surveillance and Disease Tracking
The goals of influenza surveillance are to detect the earliest appearance of a novel influenza virus and to monitor
ongoing influenza illness during both pandemic and inter-pandemic periods.
Surveillance for influenza in Wisconsin is coordinated by the Wisconsin Department of Public Health (WDPH),
in close partnership with the Wisconsin State Laboratory of Hygiene (WSLH) and local public health agencies.
Assistant Campus Dean for Administrative Services in communication with local hospitals will have primary
responsibility for surveillance of influenza activity on the UW-Sheboygan campus. Assistant Campus Dean for
Administrative Services will work with these agencies to develop, implement and evaluate surveillance
activities appropriate to the university community.
Key components of campus influenza surveillance
Support and participate in state and local surveillance activities including syndromic surveillance,
laboratory surveillance and any enhanced surveillance activities.
Monitor influenza activity among different population groups including students living in residence
halls; international students; students, staff and faculty traveling internationally; and other groups
identified as being at higher risk.
Develop systems to monitor absentee rates in classes and work sites.
Keep key campus officials and departments informed of surveillance activities and findings.
Specific Surveillance Activities
Sheboygan County Health Department will track and analyze the incidence of influenza-like illness (ILI) in
patients. Done on an annual basis, this data creates a baseline incidence curve that can be compared to other
populations and time periods to detect unusual increases in the occurrence of disease. Other syndromic
surveillance activities may include:
Monitoring the incidence of staff work site absence, by analysis of classified sick-leave utilization in a
selected sample of departments
Monitoring the incidence of student absenteeism in a sample of classrooms, by instructor
Tracking other indicators of mass illness in the university and larger community, such as school and day
UW campuses will maintain its involvement in state and national influenza surveillance through the WSLH (see
state plan for details of WSLH role). This includes the isolation of influenza virus in specimens sent to the
WSLH from providers throughout the state that participate in the sentinel provider network. The WSLH sends
selected influenza isolates to the CDC for antigenic analysis.
If determined to be an essential service, an agency or organization to be determined will routinely collect
clinical specimens from UW students with influenza-like illness and submit them to WSLH for diagnostic
testing. Local health care providers will provide similar services for faculty and staff. Reports of positive
influenza isolates are provided to the provider (individual data) and to local public health agencies (aggregate
data). The detection of a novel influenza virus in a Wisconsin resident will constitute a public health emergency
and trigger the state pandemic plan.
Upon notification from public health agencies, UW-SHEBOYGAN will implement enhanced surveillance to
include one or more of the following activities:
screen travelers returning from regions with a high incidence of influenza or where a novel strain has
collect respiratory specimens from patients who present with ILI and
the novel strain of influenza has been identified, or have other criteria for risk as determined by a public
Notification and Distribution of Surveillance Data
The WDPH and WSLH distribute influenza surveillance data to laboratories, local health departments,
healthcare providers, infection control practitioners and others through electronic and other networks.
Surveillance Tool Creation
Each UW campus should create a screening surveillance tool(s) that will:
Provide means for screening individuals for illness
Provide education to individuals based on responses to screening questions (prevention, home care,
symptom monitoring, when to seek care)
Direct Individuals to appropriate level of healthcare if treatment is needed
(Emergency Treatment Centers that may be set up, clinics, hospitals)
Allow for surveillance capabilities (report of how many individuals have specific symptoms, are
symptomatic and still home, are seeking care/ hospitalization, etc.)
Tools should be electronic.
Possible reports that could be generated from responses:
Population assessment- University staff, faculty, students
Other limited demographics- age, gender
Location of community ―pockets‖ of illness
How severe symptoms are in those still at home
How many individuals need to seek low-level treatment/ hospital treatment
Individuals vaccinated or being treated with antiviral (inventory management)
This information would assist in reporting status of current situation to local, state, and federal health officials,
and would be useful for media briefings. It would be utilized to assist with monitoring and implementing
changes in the‖plan‖ (more treatment centers, changing staff areas, etc.).
Staff needed to perform this work: IT leadership is needed to work with designated clinicians to format the
program. Program planning should include defining potential interfaces to various medical facilities with central
databases, to document vaccinations and antiviral reporting.
The Screening Tool should answer the following questions:
1) Where will this screening tool be stored for easy access?
2) Which staff and clinicians will be designated and trained to use this screening tool?
3) When and how will this training take place?
UW-SHEBOYGAN Screening Tool
Date of Birth:
Status: UW Student
Area of Employment:
College or Department:
Temperature above 100.4 F.
Shortness of breath
How long symptoms have been present: (May be important if antivirals are available)
Less than 12 hours
Longer than 3 days
Method of contacting individual, if needed:
Phone # _________________________
e-mail address ____________________
B. 3 Planning for Acquisition of and Potential Stockpiling of Essential Resources
Each UW campus department will plan for acquisition of special equipment/supplies and resources to maintain critical and essential
services. These pre-identified supplies will be stockpiled in anticipation of disruption of supply sources.
Primary and secondary resources that can supply essential equipment/ supplies should be identified with business name, address, telephone
number, and key contact names included.
If a contract is in place with the current supplier attach a copy of the contract to this document.
Fill in worksheet to use as an essential equipment resource guide:
Essential Supply or Contracted
Service Needed Company Name-Primary & Secondary Address Telephone Contact Person
432 Lake St. Madison, WI
IT connections UWC IT Central Office 53706 608-263-6012 Marsha Henfer
WISCNET Network Operations Pyle Center, 702 Langdon St.
WISCNET Connections Center(NOC) Madison, WI 53706 608-262-7832 George Russell
Food & Supplies
C. Vaccine Distribution
UW-SHEBOYGAN Student Services department will coordinate immunizations against seasonal influenza for staff and students at UW-
Sheboygan. There will be a major effort to increase access to immunization for all members of the university community. However, particular
attention will be directed toward identifying and immunizing (at employer expense) those staff defined as critical/essential personnel.
While a delay between the initial occurrence of illness from a novel virus and the development of a vaccine is expected, eventually vaccine will be
available. Distribution will be controlled by public health authorities but the university is included in planning for such a distribution and campus
sites will be used. Priority (established by state or federal officials) for administration of vaccine is expected to be (in descending order):
High risk populations (those for whom illness can be life threatening)
Essential personnel (health care workers, first responders, etc.)
General public/campus community
Within the constraints of these imposed priorities, the university will develop a plan for vaccine administration.
D. Antiviral Pharmaceutical Distribution and Use
Antiviral pharmaceuticals acquired through the State Health Department will be distributed consistent with guidance from the state health
department. The vaccine distribution within the University of Wisconsin-Sheboygan will utilize the existing health system.
Student antiviral pharmaceuticals distribution will be provided by an agency to be determined.
High risk required UW-SHEBOYGAN campus personnel (Maintenance, custodial, student services, business office) and pre-identified high risk
UW-SHEBOYGAN (Campus Deans, University Relations) personnel will be primary recipients of antiviral pharmaceuticals as they become first
available to the University system.
E. Psychological and Social Health Counseling
An immediate and top priority is to prepare for the counseling and support needs of students, faculty and staff for implementation throughout the
levels of the pandemic planning process. Whether it involves strategies to cope with possible rumors, fear and distress involved with anticipating
and preparing for a crisis to assisting individuals who are in the midst of an emergency situation, the university should prepare for the emotional
and psychological needs of the campus community following a traumatizing event.
With particular focus on high risk individuals, each campus will work to evaluate employee and student access to and availability of mental health
and social services during each stage of a public health emergency.
Northshore Clinic provides psychological and social counseling for UW-Sheboygan students. UW Colleges provides Employee Assistance
Program through the Madison central office.
F. Disease Control
1) Personal Protective Equipment (PPE)
Follow State of Wisconsin Department of Commerce guidelines regarding respiratory protection. Alert provider community to the need for
respiratory protection for patients with an index of suspicion for influenza.
2) Social Distancing
Provide public service announcements to the University community regarding the future implementation of social distancing guidance.
A variety of techniques can be used in a work setting or between employees and the public in a work setting to allow a 3 to 6 foot setting
between people. These would include reassigning workspace to increase distance between employees in the workspace.
Guidance includes planning for reduction of in-person meetings and encouragement of the utilization of communication technology
to reduce exposure.
When the Wisconsin Health Organization implements Phase 6 (an increased and sustained transmission in the general population
in the city/county), University of Wisconsin campuses will temporarily suspend classes and other face to face instructional
activities. Students who are able to return to their permanent residences do so for up to 4 weeks.
When the Wisconsin Health Organization implements Phase 6, UW campuses will close day care facilities temporarily.
When the Wisconsin Health Organization implements Phase 6, UW campuses will modify/ suspend/cancel campus social activities, large
gatherings including theater and sporting events.
Ill employees and students will be isolated in their homes for 7 to 10 days from onset of symptoms.
Implement telework and other HR flexible work schedules that are pre-planned.
Travel to areas with influenza is discouraged.
Provide guidance in accordance with State and Federal recommendations for necessary travel.
Limit Study Abroad programs and/or decisions recommending that students return early or defer departure when there is high disease
prevalence in countries where they are studying or are to study.
G. Alternative Academic Procedures
If and when the University closes for an extended time period due to a health pandemic, the consideration of how and when classes will be
held will be determined by the timing and duration of the closure. The best alternative is to hope the University calendar allows classes to
be postponed during the closure and continue when the university reopens.
A planning committee should develop campus policies on:
A timeframe in which the campus could be closed in which the University would extend the semester.
If the fall semester could be extended into December and/ or the winter term.
If Commencement could take place before the end of the semester, if the semester was extended
If the University closed near the end of the semester ( example: four weeks of semester end), if the University could petition, based on the
severity of the emergency, to make an exception to required contract hours and allow the award of grades based on the grade in place at
the time of campus closure.
A planning committee should develop and disseminate alternative procedures to assure academic class continuity in the event of college/university
closures. These would include:
Develop alternative procedures to assure continuity of instruction in the event the university closes for a long period of time. For on-line
courses, planning policies of what is acceptable for teaching communication methods, handling assignments submissions, course material
technology methods, online course support systems, and software and audio purchase needs.
Planning which courses could be completed through independent study, directed reading, and written assignments.
Planning on what communication means with students are acceptable: e-mail, blogs, pod casts, listservs, postal mail, etc.
Developing plans to assure continuity of academic services (to include research and laboratory projects) in the event of a reduction in
staffing due to illnesses.
Review class attendance policy and medical excuses policy to ensure they do not unfairly penalize students who are ill as a result of an
infectious disease pandemic.
H. Planning Employee Work Options
With the possibility of social distancing requirements mandated during a public health emergency, planning options for alternative work patterns
so that employees can complete essential services is a State of Wisconsin requirement. Staff that need to perform critical services during a public
health emergency need to be identified, along with back-up/replacement staff, that are trained to perform these same duties. In identifying staff
that will be assigned to perform essential services, these staff should be recommended only after their supervisors have determined if these staff
have secondary job duties that would take precedence over their UW-SHEBOYGAN work duties (examples would be military, volunteer
emergency work, etc.)
Work schedules may need to be changed to meet essential service needs with social distancing standards or few employees available.
If staff will be expected to work at home/ telecommute during a public health emergency, to complete essential services, a review assessment
should be completed to show which staff will be needed and what equipment and connectivity is available to enable staff to work at home.
The chart on the following page should be used as a tool to list the management and staff who could perform work duties at home, and access the
tools they have available to do their work.
The following UW Colleges Resources must be available to at-home workers:
1. Campus Email and other Exchange Functionality such as Global Address List, Calendars
2. Campus Voicemail system
3. Campus HVAC system
4. UW Colleges Virtual Private Network (VPN) access
5. Remote Desktop Connection to office desktop PC
6. UW Sheboygan Intranet site
7. Campus Dial-up access
8. Desire2Learn (D2L)
10. PRISM and associated PeopleSoft applications
Work at Home Requirements
Copier/ Printer? Home FAX?
Critical Service Team Staff Name Have Home PC Y/N Have Land-Line home Phone? Y/N High Speed Internet Home Access? Y/N Y/N Y/N Have Cell Phone? Y/N
IT Vicky Spelshaus Y Y Y Y N Y
Ann Gaygan Y Y Y Y Y
Maintenance Bruce Edwards Y Y Y
Jim Kasten Y Y
Business Office Ed Janairo Y Y Y Y Y
Kelly Reif Y Y Y Y Y
Communications Carrie Hoppe Y Y Y Y Y
Administration Al Hardersen Y Y Y Y Y
Thomas Peneski Y Y Y Y Y Y
Christensen Y Y Y Y Y
Section C- Communication
Pandemic Alert and Pandemic Phase Distribution Strategies
Guidelines for Content of Communications for Various Phases of Pandemic
Interpandemic Phase Goals:
Assess readiness to meet communications needs in preparation for an influenza pandemic, including
development and testing of communications plans that link with state and federal authorities, and
particularly, DOA continuity of government effort. For example:
o Communications with Central Office
o Communications with UW System via Morning Reporting mechanisms
o Communications with Sheboygan County Health Officials
Develop internal and external dissemination plans for communication with the following audiences:
classified staff, academic staff, faculty, students, parents, alumni, your community and media.
Designate and train lead university pandemic spokesperson (UW-SHEBOYGAN Campus Dean), along
with backups (UW-SHEBOYGAN University Relations Department).
Prepare and test infrequently used dissemination strategies. For example:
o Call centers
o Conference calls
o Emergency use of local radio
o Cable TV stations (community access and educational access)
o Internal Public Address System
Create and update redundant communication systems and distribution methods. For example:
o Augment fax capabilities to account for possible disruptions to email or Internet distribution
o Test Internet Service provided by Charter Cable in case main campus service is inoperable
o Test cell phone coverage in case land line is inoperable
Collect and advise campus community on up-to-date and reliable pandemic information from federal,
state and local public health sources.
o Maintain web page on Campus Web site with relevant information and resources
Continue to disseminate information from public health sources covering routine infection control (e.g.,
hand hygiene, coughing /sneezing etiquette), pandemic influenza fundamentals (e.g., signs and
symptoms of influenza, modes of transmission)
Begin to disseminate information about the pandemic preparedness and response plan along with basic
information on potential impact of a pandemic on the campus community and expectations of students,
faculty and staff in a pandemic situation. Separate pandemic preparedness website from flu prevention
Interpandemic Phase Distribution strategies:
Continue publicity related to flu shot availability for students, faculty and staff.
o Publicize thoroughly hospital-sponsored for-fee clinics
o Publicize thoroughly county-sponsored clinics
Continue to collect and add additional prevention and vaccination content for flu site, Portal, student
publications, web sites, and for general media.
o Staff should funnel material to University Relations Director
Flu prevention posters to be distributed to campus locations (Commons, Student Services, SGA office,
locker rooms, bulletin boards, etc)
o Assistant Dean for Administrative Services and Buildings and Grounds Superintendent to
oversee the distribution of these posters
Continued interface with state and local pandemic communications group
o Sheboygan County Officials:
Mass email to students, faculty and staff with prevention information, promote flu site, if warranted
Develop a letter to the parents of all students about emergency response plan. Include information about
the implications to parents if the campus is closed.
Begin to collect parent email addresses or other contact info to communicate with parents.
Conduct governance, student and media briefings around pandemic planning and preparedness (discuss
plan, talk about academic and facilities contingencies, encourage faculty to talk about plans with their
Begin developing FAQs, messages based on pandemic plan to account for pandemic scenarios
Pandemic Alert and Pandemic Phase Distribution Strategies:
A website designed as an information clearinghouse for information about health/disease and campus
operations will operate at www.uwc.edu The site will be used for broadcast information of a general
nature, including general campus status information, and specific Avian Flu information. Updating can
be done either on or off campus as conditions dictate.
Media distribution: Media will be apprised of evolving status of activities on campus and steps being
taken by the institution.
Mass and targeted population email distribution
Mass voicemail to employee voicemail users if applicable
Internal distribution: Electronic distribution channels include media list; SHBSTAFF@uwc.edu
Info line and call center to be established in the event of pandemic environment. Staffed by Required
Employees with content and scripts crafted by University Relations. This would be a dedicated phone
number to answer calls from the public, parents, students, etc., regarding pandemic response.
Use of posters and other communication tools already available from the Centers for Disease Control
and Prevention, or use University Relations to create and distribute campus signage.
Media monitoring: Monitor Internet, TV and radio for campus-specific information in order to correct
Coordination with other public information officers at System, city, your local law enforcement entity
level to increase coordination of messaging.
Conduct news media briefings, news conferences and public outreach.
Identify and train other campus communicators to participate in pandemic communications. (This would
occur only in the event the Campus Dean and/or University Relations staff is unavailable.
Develop additional electronic information distribution capacity: Pod cast audio, Face book.
Recovery and Resumption of Normal Operations
Based on surveillance information on prevalence of illness and recommendations from state and local health
officials, recommendation to resume normal campus activities and an appropriate time line for doing so will be
made to the Dean‘s Executive Team.
Guidelines for Procedural Responsibilities for Communications
For Campus-Specific Communications
In the event that an announcement must reach every member of campus, or every faculty/staff member, the
following process will be followed:
1. Campus Dean or designee will indicate when and what communication must be made.
2. If needed, the University Relations Director will facilitate the communications to faculty and staff by
the following means and in this order:
a. Email messaging to staff and students. UR Director will have email permissions to email to
faculty, staff and student distribution lists either from campus or off of campus.
b. Web site announcement on campus Home Page. UR Director will have ability to modify Web
site from either on-campus for off-campus.
c. If necessary, UR Director will contact local radio and TV stations to make announcements. The
list of stations typically contacted will be maintained in a secure electronic location that is
accessible via the Internet, such as the UW-Sheboygan Sharepoint Intranet Site.
d. If necessary, UR Director will hang posters throughout campus.
e. If necessary, UR Director will make announcement in campus print publications such as Hot
News and the Voice student newspaper.
f. If necessary, UR Director will send out mass voicemail message via our internal phone system.
g. If necessary, UR Director will announce real-time messages over the internal P.A. system
controlled in the campus mailroom.
h. UW Sheboygan Facebook site
i. UW-Sheboygan Educational Access Television channel.
3. For the communications processes listed above, the UR Director will enlist the logistical and technical
aid of the following people if needed:
a. Assistant Campus Dean for Administrative Services
b. Campus Information and Instructional Technology Staff
c. Business Services and Dean‘s Office Staff
d. Student Services Staff
For Class- or Instructor-Specific Communications
In the event that an announcement must reach the members of a specific class, the following process will be
1. Class instructor will determine the content of the message. Typically this will be a class cancellation.
In the case of a class cancellation, this process should be followed at least 2 hours prior to the start of
2. Class instructor will facilitate the communication of the message to his or her students by the following
means in the following order:
a. Instructor will email all affected students with the message. PRISM and D2L provide excellent
tools for sending a single message to all students of a class in a single procedure.
b. Instructor will post announcement on the Faculty Announcements page of the UW-Sheboygan
Web site. This page is a page inside the Intranet site and is accessible via a link on the Home
Page of the campus Web site. Each instructor has the ability to post announcements on this
page. All announcements will be posted cumulatively. This page has ‗anonymous‘ access
rights which means that anyone on the Internet can read this page without logging on.
c. Instructor will contact via phone the Dean‘s Executive Assistant on campus to convey message.
The Dean‘s Executive Assistant will facilitate the posting of class cancellation posters on
campus if necessary.