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2008 BIKE RIDE GUIDE MS STOPS PEOPLE FROM MOVING. WE EXIST TO MAKE SURE IT DOESN’T. JOIN THE MOVEMENT A Guide for Riders, Team Captains and Volunteers Roll right up, pedalin’ posse! 2008 is YOUR year to saddle up for the rootin’est, tootin’est, rider-recruitin’est, Frisco-to-Fort Worth-commutin’est event on two wheels in our big ol’ wide Lone Star State! We’re proud as a papa peacock that you and thousands of your nearest and dearest are joining the 2008 SAM’S CLUB MS 150 to help more than 20,000 Texans living with multiple sclerosis. Whether you’re a tenderfoot (first-time participant) or a bikin’ bronco (returning rider), you probably have a lot of questions about the cyclin’ shindig on May 3 – 4. You’re in luck, ‘cause we’ve rounded up more information than you can shake a spoke at and it’s all right here. Need to rustle up maps, event forms or how your pledges help people with MS? It’s all right here, hoss! The 2008 ride guide gives y’all the insight into meeting your goals for one of the biggest MS rides in the United States. The National Multiple Sclerosis Society, Lone Star Chapter and thousands of Texans living with MS tip our hats and thank you for your participation and support of our shared mission as we stampede toward a world free of MS! Now hold onto your helmets, partners, and let’s ride! SAM’S CLUB MS 150 BIKE TOUR GUIDE 2 Contact Information National Multiple Sclerosis Society Lone Star Chapter 2105 Luna Road, Suite 390 Carrollton, TX 75006 Phone: 214-373-1400 (press 2) Toll-Free: 1-800-344-4867 (press 2) Fax: 214-373-7200 Lone Star Chapter Web Site: JointheMovementLoneStar.org Bike Ride Web Site: MS150.org Bike Team E-Mail: email@example.com Cara Harting Sponsorship Jessica Woodard Tour Director Jerry Halliburton Vice President, Executive Director Kelly Dooley Bike Team Development Lee Kilborn Volunteer Opportunities Robert Walters Event Coordinator SAM’S CLUB MS 150 BIKE TOUR GUIDE 3 This Is Why We Ride MS STOPS PEOPLE FROM MOVING. WE EXIST TO MAKE SURE IT DOESN’T. What is multiple sclerosis? Multiple sclerosis usually strikes adults in the prime of life – between the ages of 20 and 50. However, as diagnostic techniques improve, more children are being discovered who have MS. It is a chronic disease of the central nervous system affecting the brain and spinal cord. MS comes and goes unpredictably, leaving people to wonder, “Will I become paralyzed, blind or have trouble walking? Will I be able to raise my family and continue my career?” Promising Treatments for MS Studies show that early and ongoing treatment with an FDA-approved therapy can reduce future disease activity and improve quality of life for many people with multiple sclerosis. Talk to your health care professional and contact the National MS Society at nationalmssociety.org or call 1-800-344-4867 to learn about ways to help manage multiple sclerosis and about current research that may one day reveal a cure. A Message From The President Welcome to the 2008 SAM’S CLUB MS 150! By joining this great two-day trek, you’re making a positive impact in the lives of more than 20,000 Texans living with MS within the Lone Star Chapter, the largest chapter of the National MS Society. As one of the largest MS 150s in the United States, the annual SAM’S CLUB MS bike ride has propelled our mission to help people with multiple sclerosis to new heights. In 2007, records were set as 3,000 cyclists rode the Frisco-to-Fort Worth route. A record $2.3 million was raised to support cutting-edge MS research and vital MS client programs and services. With your help, we’re prepared to make records yet again in 2008! The SAM’S CLUB MS 150 isn’t a race, except in one sense: the race to find a cure. Every donation, sponsorship and dollar raised brings us all closer to a cure for the debilitating disease of multiple sclerosis. Thanks to your diligence and donations, you are moving us closer to a world free of MS. Sincerely, Mark Neagli President & CEO National Multiple Sclerosis Society, Lone Star Chapter SAM’S CLUB MS 150 BIKE TOUR GUIDE 4 Volunteering Volunteers A ride as big as Texas just wouldn’t be possible without our cavalry of volunteers. They’re a vital part of this event; more than 1,000 volunteers step up to help each year. Volunteering is a great way to meet people, learn skills and enjoy the ride between two of Texas’ premier cities. Your volunteer efforts encourage thousands of cyclists and empower thousands of Texans with MS. What is the SAM’S CLUB MS 150? The ride on May 3 – 4, 2008 is a fully-supported, two-day cycling fund-raiser. Riders cover approximately 150 miles and raise funds to help those affected by multiple sclerosis. More than 4,000 riders and volunteers will travel from Frisco to Fort Worth during the first weekend of May. That is a mighty mass of folks, don’t you agree? What’s the route? The ride leaves Frisco on Saturday morning, May 3, and heads north. After crossing Lake Ray Roberts, cyclists enjoy an Overnight celebration at Texas Motor Speedway. On Sunday morning, May 4, riders rise and shine to take a victory lap on the speedway’s oval track, then head out toward the Finish Line in Fort Worth’s Sundance Square. What should I bring? • Signed and completed Volunteer Agreement Form (mighty important – don’t forget it!) • Sunglasses, sunscreen and lip balm • Insect repellant • Extra clothes, including shoes and jacket • This 2008 SAM’S CLUB MS 150 Bike Ride Guide When should I arrive for my shift? Arrive 30 minutes early to park your wagon, check in and find your volunteer location. Where do I park? Wherever you are volunteering, park in the public/spectator lots. Where do I go when I arrive to volunteer? Go directly to the MS Volunteer Check-In Tent at the Frisco Start, Texas Motor Speedway and Sundance Square Finish. If you volunteer at lunch or a breakpoint, go to the site and report to the volunteer or breakpoint captain. What if it rains? You know how Texas weather is: if you don’t like it, wait five minutes. The ride rolls on rain or shine, so make sure you dress appropriately. Will I be able to eat? You bet! We can’t have you volunteering on an empty stomach now, can we? Just wear your volunteer wristband to enjoy free tasty breakfasts, lunches and dinners (or suppers, for all of us true Texans). What volunteer jobs are available? You’re as eager as a buck-toothed beaver in a lumber yard! We love that! Mosey on over to the job descriptions on the next page and you – and the rest of your buddies and little cattle drivers – can sign up today. SAM’S CLUB MS 150 BIKE TOUR GUIDE 5 Volunteer Job Descriptions Amateur Radio/HAM Operators: Provide communications throughout the ride weekend. Bike Check-In & Check-Out: Check in or check out bikes, organize them by rider numbers and carefully corral them in lock-up areas. Moderate lifting is required. Bike Loading Team: Pack, load and unload bikes to and from trucks. Moderate to heavy lifting is required for this work-intensive position. Bike Medic: A registered rider and medical professional who provides assistance on the route as needed. Bike Patrol: A registered rider and certified law enforcement officer who helps enforce safety measures and directs traffic when needed. Our sheriffs ride the trail on two wheels instead of four hooves. Breakpoints/Lunch Stops: Assist with set-up and take-down, and man rider breakpoints and lunch stops. Bus Schedule Announcer: Announce departures and answer schedule questions. Expo: Set up, take down and provide general assistance at the Friday, May 2, Expo and final Packet Pic-Up. Face Painter: Help folks put on their best face and paint creative pictures on faces at festivity sites. Finish Line Set-Up: Volunteers set up Finish Line sites at Texas Motor Speedway and Sundance Square with supplies and equipment, such as tables, tents, fencing, banners, scaffolding and signs. Moderate to heavy lifting may be required, so take your vitamins. Finish Line Take-Down: Dismantle Finish Line sites at Texas Motor Speedway and Sundance Square, then load trucks with supplies. Heavy lifting is required, so if you’re strong as an ox, this is the job for you! Food Service: Serve food throughout the ride. You’ll feel prettier’n a prize-winning calf, because after a long day’s ride, EVERYBODY just loves to see you. Hoopla: Got energy and creativity to burn? Then we’ve got the perfect job for you! Hoopla volunteers decorate the Start and Finish Lines sites in Frisco, Texas Motor Speedway and Sundance Square. Make as much noise and excitement as you can to welcome riders in and out of town! Hydration Station: Stock and serve water, soda and sports drinks at our waterin’ holes along the route. Information Booth: Who? What? When? Where? Answer questions and distribute materials. Luggage Team: Assist with luggage loading, storage and retrieval at the Start, Overnight and Finish locations. Moderate to heavy lifting is required. SAM’S CLUB MS 150 BIKE TOUR GUIDE 6 Volunteer Job Descriptions – continued Motorcycle Marshal: Motorcycle Marshals are the “eyes” of the ride, checking the well-being of riders. Marshals assist as needed. When required, they respond to emergencies and traffic situations. Overnight Set-Up: Set up the speedway site with tables, tents, fencing, banners and signs. Moderate to heavy lifting is required. Packet Pick-Up/Registration: Help at a Packet Pick-Up before the ride by distributing 2008 rider information packets, T-shirts and goodie bags. Ride Marshal: These registered riders serve as route safety monitors, giving guidance on safety and emergencies. Rovers: Assist staff as needed. SAG Drivers: Drive Support and Gear (SAG) vans. Moderate lifting may be required. Sick Puppies: Certified medical professionals – such as EMTs, paramedics and nurses who administer first aid. Start Line Set-Up/Take-Down: Set up tables, tents, fencing, banners, signs and scaffolding, then dismantle and pack supplies. Moderate to heavy lifting may be required. Supply Truck and Van Drivers: Drive, load and unload trucks and vans carrying supplies, ice and refrigerated items. Moderate to heavy lifting may be required. Drivers with commercial licenses preferred. Team Photos: Snap to it and assist photographers with team photos. Volunteer Check-In: Check in volunteers at booth. Got questions? Lee Kilborn’s got answers at 214-373-1400 (press 2) or firstname.lastname@example.org. Additional opportunities are also available before and after the ride, including mailings, phone calls, packet stuffing, warehouse organization and events. We stay busier’n an ant at a Sunday picnic. SAM’S CLUB MS 150 BIKE TOUR GUIDE 7 Volunteer Agreement Form EMERGENCY MEDICAL TREATMENT AUTHORIZATION I hereby authorize the National Multiple Sclerosis Society, Lone Star Chapter to seek emergency medical treatment for the below mentioned individual, who will volunteer for the National Multiple Sclerosis Society. MEDIA RELEASE I hereby grant permission to the National Multiple Sclerosis Society and/or its affiliates to use my name, picture and/or likeness in any manner and in any media, either alone or accompanied by other material. I agree that I will not hold the National Multiple Sclerosis Society and/or its affiliates singularly or collectively responsible for any liability resulting from the use of my name, picture and/or likeness in the manner described herein. CONFIDENTIALITY AGREEMENT To the degree that I may be given access to the identity and details of persons with multiple sclerosis and their families, I will safeguard such information in strict confidence. ALCOHOL AND DRUG USE Chapter policy prohibits the use of alcohol or other non-prescribed drugs during working hours by its volunteers. Any volunteer who has been drinking or is under the influence of non-prescribed drugs is not permitted to work in chapter offices or at chapter-sponsored events. I have read and understand the Emergency Medical Treatment Authorization and Media Release. I agree to follow the Confidentiality Agreement, and Alcohol and Drug Use Policy outlined above. Signature: ______________________________________________________ Date: ______________ Printed Name: ______________________________________________________________________ Address: ____________________________________________________________________________ City: _______________________________________________ State: __________ Zip: ____________ Phone: ___________________________ E-Mail:____________________________________________ Company/Organization: _______________________________________________________________ Emergency Contact: ____________________________ Emergency Phone: _______________________ If volunteer is under 18, parent/legal guardian’s signature: ______________________________________________________ Date: ________________________ Printed Name: _______________________________________________________________________ SAM’S CLUB MS 150 BIKE TOUR GUIDE 8 Cyclist Training TRAINING The keys to making the Frisco-to-Fort Worth ride successful are consistent training and preparation. You just can’t hop on that horse your first day at the rodeo, so here are some mighty helpful steps to get you prepared for the SAM’S CLUB MS bike ride: STEP 1 Visit your Bike Store Official SAM’S CLUB MS 150 Bike Stores offer expert advice and cycling tips. Ask personnel for training tips for your fitness level and experience. Check out cycling gear, accessories and apparel. Official Bike Stores can provide insight to help you reach your goal of finishing the 2008 ride. A list of Official Bike Stores appears in this guide. STEP 2 Track your mileage An important part of training is assessing improvement. Finding the distance of a particular training route with a car’s odometer is generally sufficient for tracking training miles. Tracking start and stop times also helps you judge your overall speed. STEP 3 Start with short rides Take a week to work up to a moderate day of 15 miles; don’t worry about time or speed. The purpose is to gain and maintain basic cardiovascular fitness. STEP 4 Double up miles After building up to 15 miles, try an endurance day of 30 miles once a week. Maintain the same pace established during moderate days, but slow down if necessary. The purpose is to gain distance, confidence and better fitness. STEP 5 Master interval training After mastering the basics, challenge yourself with advanced training. During a moderate-day ride, pick a distance – a city block or the space between two telephone poles – and speed into a sprint. Start with one sprint each ride and add more, longer sprints each time. Sprint for one lap and then slow down for a recovery lap, repeating as needed. Interval training improves speed, endurance and recovery. STEP 6 Participate in Recommended Rides Take part in Recommended Rides to learn the dynamics of group cycling. Visit MS150.org for a list of 2008 Recommended Rides. SAM’S CLUB MS 150 BIKE TOUR GUIDE 9 Packet Pick-Up Every rider must attend a scheduled Packet Pick-Up to turn in his or her signed Waiver Form and to collect a Rider Packet, goodie bag, CHAMP bandana and 2008 T-shirt. Riders under the age of 18 must have a Waiver Form signed by a parent or guardian AND have it NOTARIZED. Participants should check with Team Captains, if applicable, to learn if a special team Packet Pick-Up has been arranged. Riders are encouraged to submit collected pledges at Packet Pick-Up. The minimum required pledge is $300. 4 - 10 p.m. Friday, May 2, 2008 SAM'S CLUB MS 150 Bike Expo Embassy Suites Hotel Dallas-Frisco 7600 John Q. Hammons Drive Frisco, Texas 75034 How to Use Your Rider Numbers Enclosed in the Rider Packet 1. Rider number plate to attach to your handlebars 2. Small two-sided rider number plate for center bar or top tube of your bike 3. Adhesive rider number for the front of your helmet 4. Large rider number flyer to attach to your back (riders MUST complete the medical/emergency contact information on the back of this bib) 5. Wrist bracelet for Saturday and Sunday meals 6. Adhesive luggage tags (to place around luggage handles) Twist ties are included to attach rider numbers to handlebars and center bar. Safety pins are included to attach the rider number bib to the back of your jersey. Your rider number must be attached to the front of your handlebars and clearly visible. Adhere the helmet number sticker to the front of your helmet; this is the primary source of ID for your official ride photo, so make sure you smile extra purty now. SAM’S CLUB MS 150 BIKE TOUR GUIDE 10 Accommodations Friday, May 2, 2008 The Embassy Suites Hotel Dallas - Frisco at 7600 John Q. Hammons Drive in Frisco is the Official SAM’S CLUB MS 150 Hotel for those needing accommodations on Friday, May 2. Make reservations by calling 972-712-7200 and asking for the special SAM’S CLUB MS 150 rate of $114. Additional places to hang your hat: Homewood Suites Frisco 3420 Parkwood Blvd. Frisco, TX 75034 214-618-0111 $119 CODE: MS Bike Tour Hampton Inn & Suites Frisco 3199 Parkwood Blvd. Frisco, TX 75034 972-712-8400 $119 CODE: MS1 Sheraton Stonebriar 1549 Legacy Drive Frisco, TX 75034 972-668-8790 $119 CODE: MS Bike Tour – Open November 1 SAM’S CLUB MS 150 BIKE TOUR GUIDE 11 Accommodations - continued Saturday, May 3, 2008 You have three options for Overnight accommodations on Saturday, hoss, so take your pick: 1. Camp at Texas Motor Speedway: The stars at night are big and bright; see for yourself. A camping area will be set up for you to bring your own tent and camping gear, or check with your team to see if they have a team tent. 2. Bring your RV and stay at Texas Motor Speedway. Hook-ups are not available. If interested in RV reservations, drop Kelly Dooley a line at email@example.com. 3. Stay at one of the following nearby hotels. Don’t worry your purty little head none – free shuttle services to and from the speedway will be available: Comfort Inn North 682-831-0723 Fort Worth, TX 76137 4850 N. Freeway $99 817-847-0044 Fort Worth, TX 76137 CODE: MS 150 $89 817-834-8001 CODE: None Residence Inn Alliance AP Must reserve rooms by April 13 Best Western 13400 N Freeway 6700 Fossil Bluff Drive Fort Worth, TX 76177 Dallas/DFW Airport North Fort Worth, TX 76137 817-750-7000 Super 8 Motel 817-847-8484 $89 250 E. Highway 114 $65 CODE: None Grapevine, TX 76051 CODE: Bike Club Must reserve rooms by April 21 817-329-7222 $89 Comfort Suites Roanoke Sleep Inn & Suites Speedway CODE: MS 150 801 Byron Nelson Blvd. 13471 Raceway Dr Roanoke, TX 76262 Roanoke, TX 76262 Doral Tesoro Hotel & Golf Club 817-490-1455 817-491-3120 3300 Championship Parkway $72 $85.99 Fort Worth, TX 76177 CODE: MS 150 CODE: SOLD OUT 817-961-0800 $125 Hampton Inn & Suites Alliance Comfort Suites North 13600 N. Freeway 3751 Tanacross Drive Fairfield Inn by Marriott North Fort Worth, TX 76178 Fort Worth, TX 76137 Fossil Creek 817-439-0400 817-222-2333 3701 NE Loop 820 $79 $74 Fort Worth, TX 76137 CODE: None CODE: MS 150 817-232-5700 $65 Marriott Dallas Solana Courtyard by Marriott North CODE: MS 150 5 Village Circle Fossil Creek Westlake, TX 76262 3751 NE Loop 820 SAM’S CLUB MS 150 BIKE TOUR GUIDE 12 Packing List Ride Route • Helmet – REQUIRED • Rider numbers and wristband – REQUIRED • Padded bike shorts, jersey, gloves and shoes • Sunglasses, lip balm and sunscreen • Tire patch kit, spare tubes and tire pump • Identification (driver’s license) • Emergency cash and credit card • Water bottles and hydration pack • Route map • Medications • Camera and film • Rain poncho Overnight Bag • Tent (optional) • Sleeping bag and pillow • Travel alarm clock • Towel for shower • Toiletries, including soap and shampoo • Medications • Change of clothes for Saturday evening • Plastic cover for bike seat on Saturday night • Riding clothes for Sunday • Change of clothes for bus trip home on Sunday • Comfortable shoes SAM’S CLUB MS 150 BIKE TOUR GUIDE 13 Bus Schedule COURTESY SHUTTLES Saturday, May 3, 2008 From Texas Motor Speedway to Select Area Hotels and Motels. Departures begin at noon Saturday and run continuously until 8 p.m. Courtesy van service to selected locations may be available. Check the Bus Depot at the Overnight for the schedule. Sunday, May 4, 2008 Select Area Hotels and Motels to Texas Motor Speedway. Departures are at 5, 5:30 and 6 a.m. Sunday. Continuous courtesy shuttle buses to Texas Motor Speedway. Check with the bus driver for hotel-specific departure schedule. PASSENGER BUSES – $15 Fee Required Sunday, May 4, 2008 For those who choose to do so, participants and their bikes will be transported from the Fort Worth Finish Line to Frisco. Departures begin at noon Sunday. Bike trucks depart on different schedules than rider buses. Bikes to be transported to Frisco must be checked in immediately after finishing the ride; it takes approximately two hours from drop-off to Frisco. Each bike is carefully wrapped, padded and secured in the trucks. Rider numbers must remain on the bike. Bikes are only available for claim at the Dr Pepper Ballpark parking lot in Frisco. When claiming your bike, show your rider number; we don’t hand over one man’s saddle to another cowboy. Once you’ve checked your bike, enjoy the Finish Line festivities, grab some grub, and then take your luggage with you to board the bus to the Stonebriar Mall parking lot in Frisco. Purchase transportation online at MS150.org as if you were registering for the ride, but UNselect “registration” and select “transportation” instead. Got that, Tex? You may also pay for transportation at a Packet Pick-Up; we’re good like that for ya. SAM’S CLUB MS 150 BIKE TOUR GUIDE 14 General Information Ride Schedule The first day of the 2008 SAM’S CLUB MS 150 starts at 7 a.m. Saturday, May 3, at Dr Pepper Ballpark in Frisco and ends with an Overnight celebration at Texas Motor Speedway. Day Two begins at 6:30 a.m. Sunday, May 4, with a victory lap inside Texas Motor Speedway and ends at Sundance Square in Fort Worth. The ride officially closes at 6 p.m. Sunday. Invite your friends and family to come out and celebrate your finish in Sundance Square. Weather The ride takes place rain or shine. It’s Texas, after all, so be prepared for any type of weather. Fund-Raising Pledges This is a fund-raising event that helps 20,000 Texans living with MS. Each rider is required to raise at least the minimum pledge of $300. In 2007, the average cyclists raised over $700. The majority of participants go far beyond the required minimum in their desire to help others. Riders are responsible for collecting all pledges and, in return, qualify for a variety of prizes. Pledges are due by June 4, 2008 to be eligible for fund-raising prizes, so get a move on and neither dilly nor dally. Waiver Forms Each rider must bring a signed Waiver Form to a Packet Pick-Up to get a Rider Packet. Note: Riders under the age of 18 must have a Waiver Form signed by a parent or guardian and have it NOTARIZED beforehand. SAM’S CLUB MS 150 Web Site Visit MS150.org for information, online registration, maps and more. Donors can also make online pledges there. Parking Parking is available at Stonebriar Mall and Embassy Suites (for a fee) in Frisco from Saturday morning through Sunday. There are separate entrances for parking and dropping off riders and gear. Parking areas will be secured from noon Saturday to 10 a.m. Sunday. Parking is limited at Texas Motor Speedway; entry is restricted from noon Saturday to 8 a.m. Sunday. Visit MS150.org for information and maps. Food and Beverages Food and beverages are provided along the route. Water, sports drinks and light snacks are available at each breakpoint. Lunch is served both days, so bring your appetite, partner. Dinner and breakfast will be served at the Overnight. A mighty fine dinner will be served Sunday in Sundance Square. Information Centers Information Centers will be located at the Embassy Suites Hotel, Dr Pepper Ballpark, Texas Motor Speedway and Sundance Square. If you’ve got a question, just step up and ask; we don’t bite. SAM’S CLUB MS 150 BIKE TOUR GUIDE 15 General Information – continued Champions Against MS The free Champions Against MS program connects people with MS with MS 150 cyclists. During the ride, each cyclist carries a bright orange bandana signed by someone with MS. The free bandanas are popular collectibles and ride mementos. When you receive your bandana, contact your Champion to get to know their story and plan to meet them at the Finish Line. Check the box on the registration form to get a free bandana at Packet Pick-Up. If you ride in honor of someone you know, check the box for an unsigned bandana; to be paired with a Champion, check the box for a signed bandana. If you’ve already registered and didn’t sign up to be a Champion, sign up at any Packet Pick-Up. Medical Support Medical personnel are available on the route. If you need help (we hope you don’t, but if you do), please ask. Bike Police Bike Police are Texas law enforcement officers who volunteer to ensure the safety of riders and volunteers. They have authorization to ensure riders obey traffic laws and rules, as well as assisting in emergencies. Bike Police will take whatever action is necessary to maintain safety of others, including drivers of motor vehicles along the route. Bike Police will warn and, if necessary, remove riders who are unsafe and uncooperative. They’re there for your safety, so listen to what they have to say – it’s for your own good. Ride Marshals The special cycling team of Ride Marshals provides extra safety and security. They offer assistance and monitor cycling safety. Motorcycle Patrols Motorcyclists who patrol the route form an integral part of event control. Motorcycle support volunteers respond to emergencies and traffic situations. SAG Vehicles Feelin’ kinda tuckered out? Support and Gear (SAG) vehicles patrol the route to help riders who need lifts. SAGs do not stop to repair bikes, but they will take riders to the next breakpoint that offers repairs. If you feel like SAGin’, jump on our wagon. To signal SAG vehicle drivers, follow these steps: 1. Move safely off the road and out of the path of oncoming riders. 2. Dismount and stand near your bike. 3. Remove your helmet and wave it at the SAG vehicle. Pay attention to Step #3, hoss, and here’s why: We’re a friendly bunch in Texas and, from a moving car, it’s hard to distinguish a friendly wave and a howdy from a genuine call for help, so use the specific SAG helmet wave if you need assistance. Some official vehicles are medical, staff or communications transports and aren’t equipped to SAM’S CLUB MS 150 BIKE TOUR GUIDE 16 General Information – continued carry riders. At peak hours, SAG vehicles may be full, so just hold your horses and be patient; another SAG vehicle will come by soon. HAM Radio Team The HAM Amateur Radio Communications Team links the event with radio and cellular communication support and operations. Team members at Central Radio Network Control and in route vehicles provide the ride’s information backbone. Massage Therapy Take advantage of massage therapy at the Overnight. Fees may apply, but after a day in the saddle, partner, you better believe they’re worth it. SAM’S CLUB MS 150 BIKE TOUR GUIDE 17 Registration Form Complete form and fax to 713-394-7422 (Houston) or mail with fees to: 2008 SAM’S CLUB MS 150 • P.O. Box 4125, Houston, TX 77210-4585 Name: ______________________________________________________________________________ Address: ____________________________________________________________________________ City, State, Zip:________________________________________________________________________ Home Phone: ____________________________ Work Phone: ______________________________ E-mail:_______________________________________________________________________________ Date Of Birth:_______ / _______ / _________ Sex: M / F T-Shirt Size: S M L XL XXL TeamMS Team Name: ____________________________ Team Captain: ______________________________ Champions Against MS (please check one): ______ I would like to be assigned a Champion living with MS and need a free, signed bandana at Packet Pick-Up. ______ I’m riding for someone with MS and need a free, unsigned bandana at Packet Pick-Up. FEES (Check all that apply) ______ $25 Registration Fee (by Jan. 31) ______ $375 Registration Fee and Minimum Pledge ______ $50 Registration Fee (Feb 1 – March 31) ______ $15 Transportation Fee (Rider & Bike) ______ $75 Registration Fee (April 1 – April 27) ______ $5 Transportation Fee (Bike only) $___________________ TOTAL FEES PAYMENT Check (Payable to the National MS Society) AMEX VISA MC DIS Printed Name on Credit Card: __________________________________________________________ Card Number: _________________________________________________ Exp. Date: ____________ Signature: __________________________________________________________________________ FOR OFFICE USE ONLY Account #: _________________________________________ Rec’d By: _________________________ Check: ____________________ Cash: __________________ TOTAL: $ ________________________ SPECIAL NOTICES: Each participant must sign a waiver form. If a participant is under 18, the waiver form must be signed by a parent or legal guardian and notarized. When a waiver form is collected at any Packet Pick-Up, the participant will receive a rider number. Participants under the age of 18 must be accompanied by a parent, legal guardian or adult (21 and older) at all times when riding the SAM’S CLUB MS 150. Participants indicating team membership agree to the release of personal contact information to the team’s official representative. Registration and transportation fees are non-refundable, non-transferable and do not apply toward the minimum pledge. If you ride, you are agreeing to pay the minimum pledge of $300 for the SAM’S CLUB MS 150, either through fulfilled pledges or a personal donation. SAM’S CLUB MS 150 BIKE TOUR GUIDE 18 Waiver Form A completed Waiver Form must be turned in at Packet Pick-Up to receive a rider packet. In signing this release, I acknowledge that I understand its intent, and for myself, my heirs, executors, administrators and representatives, do hereby agree, absolve and hold harmless the National Multiple Sclerosis Society, the Lone Star Chapter, corporate sponsors, cooperating organizations and any other parties connected with this event in any way together with their respective successors and assigns (the “Sponsors”), singly and collectively, from and against any blame and liability for any injury, harm, loss, inconvenience or any other damage of any kind whatsoever which may result from or be connected in any way to my participation in the SAM’S CLUB MS 150. In addition to the absolute and unqualified release from all liability, I hereby represent that I am physically capable of participating in this event, that my bicycle and any other equipment I may use to participate in the event are in working condition, that I will observe all applicable traffic and event rules, and that I will wear a helmet and conduct myself in a safe and prudent manner while participating in the event and I hereby absolve and hold harmless the Sponsors from any damage I may sustain because of any breach of these representations. I hereby consent to and permit emergency treatment in the event of injury or illness while participating in this event. I also give permission to the National Multiple Sclerosis Society and the Lone Star Chapter to use my name and any images taken of me during the event in any promotional materials, publications or on the Internet. I also give permission to the National Multiple Sclerosis Society and the Lone Star Chapter to release my name, addresses and phone numbers to any official representative of a team that I have chosen to join. I understand that if I ride, I am agreeing to pay a minimum of $300 for the SAM’S CLUB MS 150, either through pledges or a personal donation. Failure to pay any minimum pledge at any Lone Star Chapter event will prohibit any participation now or in the future. Notice: Waivers/releases of riders under the age of 18 must be signed by a parent or legal guardian and NOTARIZED. The rider must be accompanied by an adult (21 or older) throughout the SAM’S CLUB MS 150. I CERTIFY THAT I HAVE READ THIS WAIVER AND RELEASE AND UNDERSTAND ITS SIGNIFICANCE. Rider’s Signature: _______________________________________________ Date: ________________ Rider’s Name Printed: _________________________________________________________________ Complete the section below, if rider is under 18. Parent/legal guardian’s signature: __________________________________ Date: ________________ Name of accompanying parent/adult (21 or older) during the SAM’S CLUB MS 150: _____________________________________________________________________________________ Notary Signature: ______________________________________________ Date: ________________ Notary Stamp: SAM’S CLUB MS 150 BIKE TOUR GUIDE 19 Pledge Form Name: ____________________________________________________________________________________ Address: __________________________________________________________________________________ City, State, Zip: _____________________________________________________________________________ Home Phone: ____________________ Work Phone: _________________ Cell Phone: ___________________ E-mail: ___________________________________________________________________________________ Thank you for supporting the National Multiple Sclerosis Society, Lone Star Chapter and the SAM’S CLUB MS 150. All pledges are tax-deductible to the maximum extent allowed by law. Canceled checks are sufficient IRS proof for pledges less than $250. For pledges greater than $250, a tax receipt will be mailed to the sponsor in January 2009. Checks should be made payable to the National MS Society and include the rider’s name in the memo section of each check. The minimum pledge is $300 and is due 30 days after the ride. Donors, double your pledge gift through your employer’s Matching Gift Program, if available. Please mail all pledges to: 2008 SAM’S CLUB MS 150 • National MS Society • P.O. Box 4125 • Houston, TX 77210-4125 AMOUNT NAME ADDRESS PHONE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL SAM’S CLUB MS 150 BIKE TOUR GUIDE 20 Fundraising Riders Can Earn Mighty Fine Fund-Raising Prizes Let’s sweeten the pot for ya, hoss: Riders who raise $300 or more (that’d be you now, wouldn’t it?) are eligible for fund-raising prizes. If your little heart desires, you can also choose to donate the costs associated with purchasing prizes back to the National MS Society. Pledges must be received by June 4, 2008, to qualify for prizes. You can see the whole 2008 fund-raising prize list at MS150.org. Check it out – you’ll be glad you did. Raise $1,000 in Nine Days Most riders go far beyond the $300 minimum pledge by breaking a fund-raising goal into smaller, more manageable increments. Short of holding up the stagecoach out of Dodge – which we really don’t advocate, mind you – here’s a proven, effective strategy for raising $1,000 in nine days. DAY 1 Start by sponsoring yourself for $50. (Now wasn’t that easy?) DAY 2 Ask two family members to sponsor you for $50. (Surely, you’re worth that.) DAY 3 Ask 10 friends to each contribute $20. (You seem friendly, so we’re sure you’ve got 10 amigos.) DAY 4 Ask five co-workers to each contribute $20. (Now’s the time for the cattle boss to pony up.) DAY 5 Ask five neighbors to each contribute $20. (It’s the neighborly thing to do.) DAY 6 Ask 10 people from your place of worship to each donate $10. DAY 7 Ask your boss for a company contribution of $50 (or find out if your company will match what you raise). DAY 8 Ask five businesses with which your company works to sponsor you for $40. DAY 9 Ask four businesses you frequent (hair stylist, dry cleaner, veterinarian, horse trader, lariat salesman, restaurants, etc.) to contribute $25. 100 Club The 2008 100 Club is an elite group: the Top 100 Fund-Raisers from the 2007 SAM’S CLUB MS 150. To reward these special riders, each receives exclusive benefits before, during and after the event. Participants have until Sept. 30, 2008 to turn in funds to qualify for the 2009 100 Club. Benefits include: • Special 100 Club Packet Pick-Up • Express Line at Packet Pick-ups for personalized service • 100 Club priority start for Day 2 at Texas Motor Speedway • Yellow Rider Number corresponding with 2007 fund-raising ranking • 100 Club Credentials • Exclusive 100 Club training opportunity • 100 Club VIP reception at Expo • Special 100 Club Tent at Texas Motor Speedway and Fort Worth • 100 Club Texas Motor Speedway premier luggage pick-up • Invitation to various special events throughout the year • Commemorative 100 Club Merchandise • Name posted as Top 100 Fund-Raiser on SAM’S CLUB MS 150 Web site • Dedicated chapter staff to help you through the 2008 event season • E-mail updates to keep you up-to-speed on current SAM’S CLUB MS 150 news SAM’S CLUB MS 150 BIKE TOUR GUIDE 21 100 Club 1 David Berman 41 Lori Bensing 81 Albert Bagur 2 Bill Moore 42 Joe Cordina 82 Shellie Crandall 3 Rhonda Hoyt 43 Brian Jones 83 Jennifer Wall 4 Curt Barker 44 Kathy Senase 84 Jordan Hunter 5 Robert Liddell 45 Todd Terry 85 Jeff Singer 6 Jim Craig 46 Barrett Clark 86 Edwin Loos 7 Michael Dardick 47 Jim Hoyt 87 David Boyett 8 Jamie Pierson 48 Jon Turbeville 88 Doug Levy 9 Keith Johnson 49 Jimmy Grossman 89 Russell Crow 10 Stuart P. Burbach 50 Jennifer Cottingham 90 Kathy Boyett 11 Stacey Baer 51 Ned Spiritas 91 Jill Mendenhall 12 Alyssa Boyd 52 Elke Nowell 92 Jed Bernstein 13 Robert Kwiatkowski 53 Neta Davis 93 Patrick Wyatt 14 Bob Wagner 54 Max Chesser 94 Lisa Bennett 15 Gerald Kep Kepner 55 Tim Sullivan 95 Debbie Sullivan 16 Ken Woody Smith 56 John Kinzer 96 Larry Dykstra 17 Stephen Marino 57 Robert Sarfatis 97 Matt Noe 18 Gerald Chase 58 Tom Stevens 98 Corey Metz 99 Rick Snyder 19 Ingrid Hinshaw 59 Kelly O'Connor 100 Stephen Turner 20 Alyce Levy 60 Melissa Wainman 21 Randy Golden 61 Alan Askins 22 Dan Banse 62 Scott Bennett 23 Mark Rogers 63 James Davis 24 Joel Roffman 64 Mike Dumas 25 George Markus 65 George Buxbaum 26 Steve Kincheloe 66 Jayme Stewart 27 Ballard Castleman 67 Justin Kvasnicka 28 Rodney Moffitt 68 Don Neel 29 Steve Levy 69 Steve Dominy 30 John Ozmun 70 Henry Livingston 31 C. Sean McCrary 71 Debbie Livingston 32 Ross Crum 72 Lucie Prann 33 Keith Novick 73 Luis T. Adrian 34 Robert Clements 74 Mark Germinario 35 Mike Cook 75 Julie Meeske 36 Etta Clark 76 Michael Waid 37 Owen Marx 77 Bill Kesler 38 Steven Stoler 78 Danny Sanchez 39 Bryant McFall 79 Roy Garrad 40 David Aler 80 Joe Escano SAM’S CLUB MS 150 BIKE TOUR GUIDE 22 Ace Your Fundraising Campaign We’re not talking about poker, partner. Be a fund-raising ACE: Awareness, Creativity and Education. AWARENESS • Make others aware of your involvement in the SAM’S CLUB MS 150. Don’t be shy. • Change the message on your cell phone or answering machine to mention the SAM’S CLUB MS 150. • Update the signature of outgoing e-mails to mention your involvement. • Create labels that read, “I’m riding in the 2008 SAM’S CLUB MS 150 to help Texans living with MS!” • Make business cards with ride information, your name and e-mail address. • Give 10 Pledge Forms to 10 friends and ask them to get pledges for you. • Instead of gifts on your birthday or holidays, ask family and friends to make a pledge to your fund-raising goal. • Make a list of pledge donors and list how much you’re counting on them to pledge. • Bring a potential donor on a Recommended Ride and ask for a pledge. • Contact the national chapter of your/friends fraternity or social organization to ask for a donation. • Post a ride poster in your company’s break room. Write your name and phone number on the poster. • Create a personal newsletter to inform friends, neighbors and co-workers about your fund-raising goal. • Send fund-raising letters to the parents of kids on your child’s sports teams. CREATIVITY Let your creative side shine when developing ways to raise donations • Clear out your closets and hold a garage sale. You didn’t look good in that shirt in 1986 and you don’t look good in it now. • Create your own Web page with background on the ride, your involvement and your fund-raising goal. • Perform a free service for donations, such as raking leaves, mowing lawns, house sitting or watching a pet. • Ask a local store if you can bag groceries for donations. • Stage a book sale. Ask family, friends and neighbors to donate used books and magazines. • Hold a themed car wash and ask businesses to donate items. • Raffle donated tickets to an upcoming event, such as a concert, play or game. • Host a bingo night at a local hall or school. It’s something you can really get N-2. • Organize a plant sale with plants donated by local nurseries. • Many grocery stores will allow you to sell hot dogs and beverages outside their stores, provided you purchase the food from them. This is a great way to raise donations on a busy weekend. • Throw a bicycle-themed movie-watching party. Ask for donations. • Walk your neighbors’ dogs each day for a donation. EDUCATION Learn more about multiple sclerosis and share that knowledge with donors • Visit the National MS Society’s site for information on multiple sclerosis at nationalMSsociety.org. • Contact the Lone Star Chapter for brochures and videos about MS. We love to share. • If riding to honor a loved one with MS, include a picture of your loved one in pledge letters and posters. SAM’S CLUB MS 150 BIKE TOUR GUIDE 23 Safety Zone Handling Emergencies We take your safety and the handling of emergencies seriously. The National Multiple Sclerosis Society, Lone Star Chapter has several well-planned and thoroughly organized safety measures in place for the 2008 SAM’S CLUB MS 150. Such measures include a large contingent of trained medical professionals at every stage of the route, necessary medical supplies and facilities, an extensive communications network for relaying crucial information, professional law enforcement officials, and ambulances and medical helicopters on immediate stand-by for transportation. Remember that the majority of SAM’S CLUB MS 150 participants are not competitive cyclists, because this isn’t a competitive event. Most participants are recreational cyclists, united in their desire to raise funds to help people living with MS. With thousands of riders of varying cycling expertise, however, accidents can and do happen. If you witness a serious incident or are the first on the scene of an accident, follow these procedures: 1. Secure the scene. DO NOT MOVE the person(s) involved. 2. Administer emergency/first-aid care IF AND ONLY IF you are qualified. If not, move to Step 3 until medical personnel arrive. 3. Find a volunteer or staff member, who will contact Communications to report location, severity of incident and number of people involved. 4. Designate a person to safely direct traffic away from the area. Keep a crowd from gathering and keep your own safety in mind at all times. Medical helicopters and ambulances are available and used throughout the route as needed. The sight of a medical helicopter can be dramatic, but it does not necessarily convey a worst-case scenario. In fact, it’s often easier and much quicker for a helicopter to carry an injured person by air rather than an ambulance that must navigate the logistics of the land route. The Lone Star Chapter and its medical professionals will always – repeat that, always – err on the side of caution, taking the best and most timely measures to ensure the safety and protection of all event participants. IMPORTANT: Never assume anything or disclose any information, such as type of injury or names. This leads to liability issues, rumors and misinformation. National MS Society officials are specifically designated to handle emergency situation information and media inquiries. Riding Safely • Respect fellow riders and their levels of cycling experience. Again, most participants are recreational riders. They’re riding because they want to help others. This is NOT a competitive race; it’s a fund-raising event to • SAM’S CLUB MS 150 BIKE TOUR GUIDE 24 Safety Zone – continued • help Texans living with multiple sclerosis. Whether you’re from Texas or not, you’re in Texas now and being friendly is a way of life here. We wouldn’t have it any other way. • Wear a helmet. This is MANDATORY. Ride officials will remove riders who aren’t wearing helmets from the event and, honestly, you know your mama raised you better than that. • Obey all traffic signs and signals. It’s the law. • Do NOT use headsets, headphones, ear buds, cell phones, radios or any other such devices while riding. For starters, using any of those keeps you from hearing important warnings from your fellow cyclists, such as “Car ahead,” “Passing on your left” and “You’re about to hit a low-hanging branch and I’m guessin’ it’s gonna hurt real bad.” For the safety of all participants, anyone using such devices while riding can be removed from the event, so don’t say we didn’t warn you. • Ride on the right side, a few feet from the edge, in the same direction as traffic. • Never ride more than two abreast. This is a state law. You just learned something. • Cross railroad tracks at a right angle. • Make sure vehicle drivers see you and make eye contact with them before turning. • Glance back before moving right or left. • Pass on the left only. Before passing, be sure it’s clear, then signal. When passing another cyclist, clearly call out “ON YOUR LEFT.” • When you hear someone say “ON YOUR LEFT,” do not turn around. Hold your handlebars steady and keep your bike straight while maintaining your speed. • Give hand signals when stopping or turning. No, you know the correct hand signals we mean. • Let fellow cyclists know “CAR BACK,” “ON YOUR LEF,” “CAR UP” or “STOPPING.” • Watch out for road hazards such as patches of loose gravel or rogue cow pies on the road. • Respect the communities through which we ride. They support the mission to help Texans with multiple sclerosis and they support you. Show them the same respect. • Do not ride on any private property and mind the fences; they’re what separate you from the bulls. Common Mistakes TO AVOID: • Following too closely behind other cyclists or cars. • Drafting behind motor vehicles. • Not moving safely off the pavement when stopping to rest. • Not moving fully into a breakpoint area and out of the path of oncoming cyclists. • Not keeping clear of road hazards such as trash, low branches and parked vehicles. • Not watching out for drains, cattle guards, sand and gravel. • Riding more than two abreast. When Riding in Wet Weather: • Allow for longer braking distances. • Dry wheel rims by applying brakes ahead of time. Even if the ground is not slick, wet rims will reduce performance. SAM’S CLUB MS 150 BIKE TOUR GUIDE 25 Safety Zone – continued • Brake more gently on slick surfaces. Use the front brake less. • Turn and accelerate more gently to prevent sliding on slick surfaces. • Pay attention to surfaces such as manhole covers, painted traffic markings, wet leaves and oil slicks. • Be prepared to put a foot down for balance. It’s like mama always said, sometimes you just gotta put your foot down. • Avoid riding through puddles, which can often hide deep potholes. • After riding in the rain, lubricate your bike chain to help prevent rust. Rusty Chain should be on the Opry stage, not on your bike. SAM’S CLUB MS 150 BIKE TOUR GUIDE 26 Teams Teams links the National MS Society with corporate America and the community in a partnership that supports the movement toward a world free of MS. Uniting businesses for a common cause through team participation creates positive community visibility. Employees Benefit Through Teamwork and Team Building Employees learn to work together as they raise funds. They set goals, develop creative ways to achieve them and put their ideas into action. Corporate Pride and Employee Retention Increases Contributing to the National MS Society and taking an active role in the community instills company pride. After working together and seeing the success they create, teams look forward to building on the success each year. Community Involvement Builds Strong Corporate Images By getting into the community and working as a team, your company builds a positive corporate image. You’ll build a strong reputation with employees, clients and investors, as well as grow relationships with potential customers. When you participate as a corporate team, your name and logo are seen by thousands of riders and supporters, as well as statewide media. The SAM’S CLUB MS 150 features cyclists from throughout the United States and the world. Your participation shows your company’s commitment to national and international audiences. Participation Creates a Health-Conscious Work Environment Training and participation provides employees with a life-changing goal. This event helps everyone get in shape and learn healthy habits while benefiting more than 20,000 Texans living with MS. Training and Fund-Raising are Easier as a Team Host group rides. The Official Bike Stores are great resources for planning a training schedule. Special Team Benefits • On-site Packet Pick-Up for teams with 75 or more riders by April 1, 2008 (no foolin’) • Team photos at Overnight • Teams can rent tents at Texas Motor Speedway and Sundance Square • Opportunity to purchase corporate cycling jerseys • Special team awards which garner additional publicity and exposure • Prizes for team members and incentives SAM’S CLUB MS 150 BIKE TOUR GUIDE 27 Team Captain Job Description Get the Word Out Early to Recruit Cyclists and Volunteers • Identify yourself as Team Captain. • Recruit key volunteers, such as a Co-Captain. • Display ’08 SAM’S CLUB MS 150 posters around the office or campus. • People who prefer not to ride can volunteer to support your group. • Get on the agenda of meetings to discuss the SAM’S CLUB MS 150 and your team’s efforts. When executives support you, employees follow. • Talk to HR for assistance in recruiting and matching gift program. • Post information in your company’s employee newsletters. • Set up a recruitment table in the lobby of your building. • Host a kick-off party. Invite everyone to learn more about your team and the fund-raising ride. A National MS Society staffer is available to help. Set Team Goals for Fund-Raising and Recruitment Efforts • Set a goal for the number of people you’ll recruit to ride. If your team is open to non-employees, get families and friends to ride. • Check with HR to see if your company offers a Matching Gift Program. • Post a progress chart with your fund-raising and recruitment goals in a visible area of the office. Update totals regularly. Pass Information to Cyclists • Keep your team excited and informed by providing ride updates. Send e-mails about Recommended Rides, jerseys, safety clinics and more. Samples are available through the National MS Society. • Maintain an updated roster. Optional Duties • Collect Signed Waiver Forms from your team members and turn in the signed forms to the National MS Society. • Collect a Rider Packet, T-Shirt, Goodie Bag and free Champion bandana for each signed Wavier Form from the National MS Society. • Maintain an updated roster of those who have packets and other materials. Team Captain Benefits • Visible leadership role • Bi-monthly updates via e-mail • Easy online team tools • Special prizes for Team Captains • Special Team Captain awards SAM’S CLUB MS 150 BIKE TOUR GUIDE 28 Team Captain Profile Form This form is for Team Captains ONLY. This form does NOT register ANY RIDER as a participant in the 2008 SAM’S CLUB MS 150. Congratulations! This form enrolls your team as an official team for the 2008 SAM’S CLUB MS 150 and keeps you up-to-date with pertinent ride information. Visit MS150.org for more information and resources. You can also contact Kelly Dooley at 214-373-1400 (press 2) for help with your team goals. Step 1: Register for the 2008 SAM’S CLUB MS Bike Ride at MS150.org as a rider. Step 2: Complete this 2008 Team Captain Profile Form (this is NOT a registration form) Step 3: Fax the completed form to: 214-373-7200 or mail to: National MS Society 2105 Luna Rd, Ste. 390 Carrollton, TX 75006 Team Name: _________________________________________________________________________ Our team has a new name this year – previous team name:____________________________________ Our team has a new Captain this year – previous Team Captain name: __________________________ This is a first year team: Yes / No Team Goals for 2008: Team Size: __________________________ Team Fund Raising: $ ______________________________ Team Captain Profile Co-Captain Profile Name: Job Title: Company: Business Phone: Cell Phone: Business Fax: Home Phone (optional) Mailing Address: City, State & Zip E-Mail Address: Team Web Site Address: Bike Store Affiliation: Would you like sponsorship information sent to your company? _____ Yes _____ No SAM’S CLUB MS 150 BIKE TOUR GUIDE 29 Team Captain Timeline First Steps • Pick a team name. Keep it simple, hoss. The company name can serve as your team’s name or you can be creative; it’s all up to you. This is how you’re recognized by the National MS Society. Be sure your entire team registers under this name; this is the only way to credit your team for participants and fundraising. • Secure support from top executives or group leaders. • Approach your marketing and HR departments about team support. • Share the work. Form a TeamMS committee or recruit a Co-Captain. • Set goals for the number of riders and proceeds raised by your team. • Register your team. E-mail firstname.lastname@example.org for a Team Captain interest form. • Make sure each team member registers individually, either online at MS150.org or on printed registration forms. Riders must fill in the team information box with the correct names of the team and Captain. • Announce that you’re forming a team at the next staff or club meeting. Stand up and make sure the folks in back can hear you. • Distribute registration forms – with your team’s name already filled in – to colleagues and friends. • Post an updated roster to list confirmed team members. Second Steps • Display ride posters in corporate cafeterias, lobbies and bulletin boards. • Ask your company or local neighborhood businesses to provide T-shirts, hats or jerseys for your team to wear on event weekend. • Place articles in your company newsletter. • Plan a pre-ride event to promote team involvement, including group rides. • Schedule a visit from a National MS Society staffer to discuss the importance of raising funds to help those with MS. • Enlist those who aren’t riding to volunteer. They can also raise funds and boost your team’s fund-raising total. • Track team donations. Announce current team totals and top fund-raisers. March 2008 • March 11, 2008: Recommended Rides begin. Check MSms150.org for schedule. • Check your roster. Do you have enough riders to meet fund-raising goals? • Reward top team members. Get prizes from your company (such as a day off, tickets to local entertainment, gift certificates, etc.). April 2008 • Tuesday, April 1, 2008: Registration fee increases to $75. • April 1, 2008: If your team has more than 75 registered riders by this date, congratulations – you now qualify for on-site Packet Pick-Up. E-mail Kelly Dooley at email@example.com by April 1 to schedule a team SAM’S CLUB MS 150 BIKE TOUR GUIDE 30 Team Captain Timeline – continued • Packet Pick-Up. These scheduled events must take place between 8 a.m. and 5 p.m. Monday through Friday with a maximum time limit of two hours. • Arrange last-minute details with teammates. Follow up with team meeting area instructions. • Remind your team about the start time and directions to team meeting area. • Early April: Packet Pick-Ups begin. See MS150.org for schedule. Rider numbers, T-shirts, goodie bags and free Champion bandanas are distributed. • Early April: Recommended Rides continue. May 2008 • Friday, May 2, 2008: Expo and last Packet Pick-Up take place from 4 to 9 p.m. at Frisco Embassy Suites, located at the Frisco North Tollway and Gaylord Parkway. • Saturday, May 3, 2008: Gates open at 5 a.m. Official Bike Stores will check for last-minute adjustments. The 2008 SAM’S CLUB MS 150 starts at 7 a.m. rain or shine. • Sunday, May 4, 2008: Day Two begins at 6:30 a.m. in Texas Motor Speedway and finishes in Fort Worth’s Sundance Square. Invite friends and family to the Finish Line. After the ride • Keep raising funds and those great prizes will be yours. • Send thank you notes or call all team participants. • Remind your cyclists about the fund-raising prize deadline: June 4, 2008. • Follow up with the National MS Society to learn your team’s fund-raising totals and which team members have not turned in pledges. • Plan a team wrap-up meeting and hand out awards to riders and volunteers. • Follow up with your company regarding matching gifts. Make sure paperwork is submitted. • Submit a story to your company newsletter or Web site. • Attend the Award Party SAM’S CLUB MS 150 BIKE TOUR GUIDE 31 Team Captain Resources Staff Contact TeamMS Director Kelly Dooley to assist you at firstname.lastname@example.org or 214-373-1400 (press 2). Letters, Memos and Articles Promote your team’s fund-raising efforts with a company newsletter article and fund-raising letters. Team Captain E-Newsletters Chapter newsletters, sent via e-mail, cover fund-raising advice, team standings, recruitment and more. Promotional Materials Request brochures, posters, DVD and information at email@example.com. SAM’S CLUB MS 150 BIKE TOUR GUIDE 32 Team Captain Tools TeamMS Tools are at MS150.org and they’re easy ways to get statistics, search for team members and collect team rosters. A site login is available upon request at firstname.lastname@example.org. Provide your team’s name and request access to TeamMS Tools. The chapter will verify your Captain status and issue a login by e-mail. Riders’ privacy is taken seriously, so allow three to five business days for verification. Once the login is provided, Team Captains have complete access to their teams’ roster information 24 hours a day: • View summary statistics • Search or browse rosters for specific members • View a teammate’s record, including fund-raising and contact information • View the entire roster • Easily send e-mails to the entire team SAM’S CLUB MS 150 BIKE TOUR GUIDE 33 Recruitment Tips Get the Word Out • Tell your family, friends, co-workers and neighbors. • A team consists of four or more riders. When you get three of your little buddies to join you, you’ll have your own team – any more than that and you’re practically startin’ your own herd. • Send an e-mail to everyone on your e-mail list. • Post news about your involvement on your personal Web site. • Mail letters to everyone you know announcing your commitment and invite them to join. It’s mighty helpful to include a brochure with the team name already filled in. • Follow up with phone calls or e-mails to learn who is interested in joining. • Communicate the importance of the cause with everyone. Get Company Support • Ask the highest-ranking person in your company or group to send an endorsement memo announcing that he or she is riding or supporting your team. The memo should also ask others to join. A matching gift form should be included if your company has a matching gift policy. • Remind company officials that participation is a great way to get the name and brand in front of thousands of customers and media in a positive light. • Ask your company to provide financial help, such as paying for jerseys. • Talk to HR and community relations for recruiting assistance. Display Posters And Brochures • Display posters and brochures in central locations. Write the Team Captain’s name and phone number on the posters. • Display a sign-up list in accessible areas to generate interest. Newsletters/Intranet • If your company sends newsletters or has its own intranet, include an article and photo. List participants and include your contact information. • Mention your business competitors’ teams, especially if their teams were bigger or raised more money in 2007. Nothin’ gets teams more riled up and fired up than havin’ the competition beat ‘em. • Do you belong to a chamber of commerce, professional organization, alumni association or area committee? If not, hoss, you should, because then you can communicate your participation at their meetings. Challenge other members to join you. Host Sign-Up Parties • Host a breakfast or lunch sign-up rally at work. The quickest way to a ride recruit is through the stomach, so belly up. • SAM’S CLUB MS 150 BIKE TOUR GUIDE 34 Recruitment Tips - continued • Hold a new team member registration party. Encourage each team member to recruit at least one more person and bring him or her to the party. You can award a prize to the team member who brings the most new people to register. Use the National Multiple Sclerosis Society • Schedule a visit from a National MS Society representative to speak with potential team members and officers at your company or meeting place. For some of our Lone Star Chapter folks, the gift of gab is a gift they just keep on givin’. • Request brochures, posters, donation cards and fund-raising videos. • If you’re a tenderfoot Captain, ask to team up with a Veteran Team Captain for advice and support. Make It Personal • Ride on behalf of someone with MS who is unable to ride. Share your Champion’s story and your own with others. Make It Fun • The SAM’S CLUB MS 150 is a fun event for a serious cause. Participants, volunteers and sponsors find this to be an affirmative, life-changing mission. Share your enthusiasm and excitement. If they weren’t already, people will be drawn to your intensity and passion for the mission to help everyone with MS. You got what they call “natch-ure-all car-iz-mah,” hoss, so crank it up. • Everyone is looking for ways to relieve daily stress and boredom. The SAM’S CLUB MS 150 will do that. After two days in a saddle, stress is the last thing you’re concerned about. Create Relationships • Team camaraderie shines brighter than individual enthusiasm. People like to belong and be a vital part of their communities. If they see the bonds between you and your team members, others will be receptive to joining. SAM’S CLUB MS 150 BIKE TOUR GUIDE 35 Team Costs REQUIRED COSTS Registration fees per person vary, depending on when a rider registers. Minimum pledge is $300 per person. OPTIONAL COSTS Cycling Jerseys Most custom jerseys require a minimum jersey order of 25 – 30. Captains supply the designs for custom jerseys. Team Captains may also choose a semi-custom jersey, a pre-designed jersey that allows the team or corporate logo to be placed within the design. Most vendors have templates to help. Cycling jerseys tend to run small; they’re cut like racing jerseys, so plan sizes accordingly. The average cost is $35 - $60 per jersey, plus artwork charges. Production time is 6 – 8 weeks. Orders must be placed by early February to ensure delivery. Most jersey companies also require a 50 percent deposit at time of order. Cycling Jersey Retailer VOmax VOmax will donate 10 percent of all 2008 custom team jersey sales to the National MS Society. The chapter encourages teams to consider VOmax to further help Texans with MS. Contact Peter Manning at 1-800-530- 9740 or email@example.com. Mention the SAM’S CLUB MS 150. Additional Cycling Jersey Retailers Sugoi 1-800-432-1335 Aussie 1-888-528-7743 JEK SPORTS 954-801-8859 Team Tents, Tables and Chairs Team tents range from $200 to $1,000+, depending on size and with no delivery charges. Eight-foot banquet tables are $10 per day. Chairs are $1 per day. Information, such as reservations and Tent Space Request Forms, will be sent via the chapter’s Team Captain e- newsletter or online at www.ms150.org. The National MS Society provides a dinner at Texas Motor Speedway for all riders and volunteers. The team only incurs these costs if it chooses to cater its own dinner and rustle up its own grub. SAM’S CLUB MS 150 BIKE TOUR GUIDE 36 Official Bike Stores You’ll find everything you need at an Official Bike Store. Personnel at the following locations can help you. Richardson Bike Mart Bicycles Plus Inc. 972-231-3993 214-363-2025 Richardson Park Cities Richardson Bike Mart Bicycles Plus Inc. 214-321-0705 972-745-2815 Dallas Coppell Richardson Bike Mart Bluebonnet Bicycles 972-335-7600 972-221-9322 Frisco Lewisville Plano Cycling & Fitness Sun & Ski Sports 972-423-4130 972-355-9424 Plano Grapevine Mills B&B Bicycles REI 972-293-3100 972-490-5989 Cedar Hill Farmers Branch B&B Bicycles Wheels in Motion 214-943-3662 214-265-0811 Frisco Frisco Bicycles Plus Inc Wheels in Motion 214-513-2604 972-644-2221 Flower Mound Richardson SAM’S CLUB MS 150 BIKE TOUR GUIDE 37
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