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Pillar 1 Corporate Social Responsibility




                                                                                                                                                                                    Self-Assessment
                                                                                       Applicability




                                                                                                                                                                                                                                                Reassessment




                                                                                                                                                                                                                                                               Reassessment
                                                                                                                                  Rating Hint
 Supplier Performance Management




                                                                                                                                                                                                                                   Assessment
                                                                                                                                                                Rating




                                                                                                                                                                                                                                   Baseline




                                                                                                                                                                                                                                                #1




                                                                                                                                                                                                                                                               #2
                                                                                                                                                                                   Score                  Supplier Comments        Score        Score          Score          Assessor Comments
1.0 Certification
1.0.1 External Certification?                                                NEITHER
                                                                             NEITHER
                                                                                                           Complete Pillar 1 questions completely                                     0

ISO 14001, SA 8000 or Equivalents accepted                                                             4
Sections excluded should be marked N/A or Score errors will occur.


                                                      Section 1.0 Score                                                                                                               0                                               0             0              0
1.1 Child Labour
1.1.1 Does the supplier have a written policy & system ensuring that it                                    System Benchmarked and seen as Best-in-
                                                                                                                                                                             N/A
                                                                                                                                                                             5
will not employ children below the legal minimum age for employment ?                                      Class                                                5                     0                                               0             0              0

ISO 14001                                                                                0                 Written Policy, Preventive Procedures,
                                                                                                           Regular monitoring, Employee age
                                                                                                           verification on Hire, Non Compliance                 4                     6                                             NO
                                                                                                           Procedure are in place and Effective
SA 8000                                                                                   0 80% of Score 4 requirements                                         3                   -6                                             YES
ISO14001 & SA8000                                                                           40% of Score 4 requirements                                         2
NEITHER                                                                                     Policy does not exist                                               1
1.1.2 Is there evidence of children below the legal minimum working Qualification Critical No = Acceptable                                                    YES
age working for the supplier?                                                                                                                                                                                 Executive Approval
                                                                                                                                                                                                                  Required
                                                                                                           Yes = Not Suitable for Qualification Status          2
                                                       Section 1.1 Score                                                                                                              0                                               0             0              0
1.2 Forced Labour
1.2.1 Does the supplier have a written policy & system ensuring that it                                    System Benchmarked and seen as Best-in-
                                                                                                                                                                5            5
                                                                                                                                                                             N/A                                                      0             0              0
does not use forced, bonded or compulsory labour?                                                          Class
                                                                                         0                 Written Policy, Resignation Procedures,
                                                                                                           Employees & contractors aware of their
                                                                                                           Rights, Regular monitoring, No Deposit
                                                                                                           Monies or Papers required, Non Compliance            4                     6
                                                                                                           Procedure are in place and Effective, Sub tier
                                                                                                           suppliers work to Policy

                                                                                                           80% of Score 4 requirements                          3                   -6
                                                                                                           40% of Score 4 requirements                          2
                                                                                                           Policy does not exist                                1

1.2.2 Is there evidence of forced, bonded or compulsory labour               Qualification Critical        No = Acceptable                                    YES
being practiced at the supplier or it's sub tiers?                                                                                                                                                            Executive Approval
                                                                                                                                                                                                                  Required
                                                                                                           Yes = Not Suitable for Qualification                 2
                                                        Section 1.2 Score                                                                                                             0                                               0             0              0
1.3 Health & Safety
1.3.1 Does the supplier have a written policy & system ensuring the                                        OSHA18001 Certified and/or no H&S non
                                                                                                                                                                             N/A
                                                                                                                                                                             5
health and safety of its employees & contractors in the workplace?                                         compliance over the last 2 years.                    5                                                                     0             0              0

                                                                                         0                 OSHA18001 in place or equivalent system
                                                                                                           including: Senior Management commitment &
                                                                                                           Responsibility for H&S, Written Policy,
                                                                                                           Adequate Ventilation, Lighting & Temperature
                                                                                                           controls, Adequate First Aid and Fire
                                                                                                           prevention precautions, Equipment used
                                                                                                           safely, Chemicals safely used & stored, PPE
                                                                                                           provided, Access to clean sanitary facilities        4                     6                                            YES
                                                                                                           and food storage, drinking water, H&S info &
                                                                                                           training, Air quality & Noise Surveys, Health &
                                                                                                           Safety auditing, Incident Recording,
                                                                                                           Employee Health Checks available.
                                                                                                           Effectiveness is regularly reviewed and CSR
                                                                                                           Annual report is available.


                                                                                                           80% of Score 4 requirements                          3                   -6                                              NO
                                                                                                           40% of Score 4 requirements                          2
                                                                                                           Policy does not exist                                1
1.3.2 Does the supplier provide adequate Fire Precautions and                Qualification Critical        Yes = Acceptable
                                                                                                                                                              NO                                              Executive Approval
Controls?
                                                                                                                                                                                                                  Required
                                                                                                           No = Improvements required                           2
1.3.3 Are Personal Protective Equipment readily available &                  Qualification Critical        Yes = Acceptable                                   NO
provided to ensure Employee safety?                                                                                                                                                                           Executive Approval
                                                                                                                                                                                                                  Required
                                                                                                           No = Improvements required                           2
                                                         Section 1.3 Score                                                                                                            0                                               0             0              0
1.4 Freedom of Association
1.4.1 Where the law allows, does the supplier have a written policy &                                      Written Policy exists, Employees &
                                                                                                                                                                             N/A
                                                                                                                                                                             5
system ensuring all of its employees are free to join or to be represented                                 contractors are free to join representative
by trade unions of their own choosing, or similar external representative                                  organisations, Parallel means available if
organisations?                                                                                             restricted by law. Documented procedure              5                                                                     0             0              0
                                                                                                           preventing employee representatives from
                                                                                                           discrimination.
                                                                                         0                 Employee Feedback systems are in place
                                                                                                           which actively drive improvements in                 4                     6
                                                                                                           employee conditions and satisfaction.
                                                                                                           80% of Score 4 requirements                          3                   -6
                                                                                                           40% of Score 4 requirements                          2
                                                                                                           Policy does not exist                                1
                                                         Section 1.4 Score                                                                                                            0                                               0             0              0
1.5 Discrimination
1.5.1 Does the supplier have a written policy & system ensuring that its                                   System Benchmarked and seen as Best-in-                           5
                                                                                                                                                                             N/A
employees & contractors are free from all forms of negative                                                Class                                                5                                                                     0             0              0
discrimination, including racial or sexual discrimination?
                                                                                         0                 Written Anti-Discrimination or Equal Rights
                                                                                                           Policy exists, Senior Management Champion
                                                                                                           in place, Does not discriminate based on
                                                                                                           Race, Colour, Sex, Sexual orientation,
                                                                                                           Religion, Political opinion, Nationality, Social
                                                                                                           status, Age, (Pregnancy & disability, unless
                                                                                                           H&S restrictions applicable). Documented             4
                                                                                                           procedure ensuring policy effectiveness,
                                                                                                           preventing employees from discrimination .
                                                                                                           Effectiveness is regularly reviewed.


                                                                                                                                                                                                      6
                                                                                                           80% of Score 4 requirements                          3                   -6
                                                                                                           40% of Score 4 requirements                          2
                                                                                                           Policy does not exist                                1
                                                        Section 1.5 Score                                                                                                             0                                               0             0              0
1.6 Disciplinary Practices
1.6.1 Does the supplier have a written disciplinary policy & system                                        System Benchmarked and seen as Best-in-                           N/A
                                                                                                                                                                             5
ensuring employees & contractors do not suffer discrimination?                                             Class                                                5                                                                     0             0              0

                                                                                         0                 Written Disciplinary Policy exists, Employees
                                                                                                           & contractors protected from violence,
                                                                                                           threats, verbal & physical abuse, defined
                                                                                                           disciplinary process, managers appropriately
                                                                                                           trained, records are maintained, Employees &
                                                                                                           contractors are not discriminated/disciplined        4                     6                                             NO
                                                                                                           against for reasons in 1.5.1. including health
                                                                                                           status and work related injury. Data is
                                                                                                           gathered to ensure there are no non
                                                                                                           conformances to the policy.


                                                                                                           80% of Score 4 requirements                          3                   -6                                             YES
                                                                                                           40% of Score 4 requirements                          2
                                                                                                           Policy does not exist                                1

1.6.2 Are fines or financial punishment used as a disciplinary               Qualification Critical        No = Acceptable                                    YES
measure?                                                                                                                                                                                                      Executive Approval
                                                                                                                                                                                                                  Required
                                                                                                           No = Improvements required                           2

1.6.3 Is there evidence of physical or verbal abuse or other                 Qualification Critical        No = Acceptable                                    YES
harassment or threats, or any other form of intimidation occurring?                                                                                             1
                                                                                                                                                                                                              Executive Approval
                                                                                                                                                                                                                  Required
                                                                                                           No = Improvements required                           2
                                                       Section 1.6 Score                                                                                                              0                                               0             0              0
                                                                                                                                                                       1                                                                                                                            1
                                                                                                                                                                       2                                                                                                                            2
                                                                                                                                                                       3                                                                                                                            3
                                                                                                                                                                       4                                                                                                                            4
                                                                                                                                                                       5                                                                                                                            5
                                                                                                                                                             N/A                                                                                                                N/A




Pillar 1 Corporate Social Responsibility




                                                                                                                                                                                  Self-Assessment
                                                                                       Applicability




                                                                                                                                                                                                                                                  Reassessment




                                                                                                                                                                                                                                                                 Reassessment
                                                                                                                                 Rating Hint
 Supplier Performance Management




                                                                                                                                                                                                                                     Assessment
                                                                                                                                                              Rating




                                                                                                                                                                                                                                     Baseline




                                                                                                                                                                                                                                                  #1




                                                                                                                                                                                                                                                                 #2
                                                                                                                                                                                 Score                  Supplier Comments            Score        Score          Score          Assessor Comments
1.7 Working Hours
1.7.1 Does the supplier have records to demonstrate compliance with                                        System Benchmarked and seen as Best-in-                         5
                                                                                                                                                                           N/A
national laws on the working hours of its employees (or International                                      Class
                                                                                                                                                              5                                                                         0             0              0
Standard of 48 hrs/week in the absence of National Law) ?

                                                                                         0                 Records of compliance to national law
                                                                                                           available, (or International standard of
                                                                                                           48hr/wk), Overtime is controlled & strictly        4
                                                                                                           voluntary, Minimum of 1 day off per week.
                                                                                                                                                                                                    6
                                                                                                           80% of Score 4 requirements                        3                   -6
                                                                                                           40% of Score 4 requirements                        2
                                                                                                           Supplier does not have records to
                                                                                                           demonstrate compliance with national laws
                                                                                                           on the working hours of its employees (or          1
                                                                                                           International Standard of 48 hrs/week in the
                                                                                                           absence of National Law).
                                                         Section 1.7 Score                                                                                                          0                                                   0             0              0
1.8 Payment
1.8.1 Does the supplier have a system in place that ensures that                                           System Benchmarked and seen as Best-in-
                                                                                                                                                                           N/A
                                                                                                                                                                           5
employees & contractors understand their employment conditions,                                            Class
                                                                                                                                                              5                                                                         0             0              0
including the terms of their payments, prior to entering into employment ?

                                                                                         0                 System in place ensuring employees &
                                                                                                           contractors understand terms & conditions
                                                                                                           prior to employment, regular payslips
                                                                                                           including calculations are provided, in
                                                                                                           compliance with regulatory requirements, pay
                                                                                                           is demonstrably fair, pay is never withheld or     4
                                                                                                           delayed, payment is not linked to disciplinary
                                                                                                           procedure. Any loans are at a reasonable rate
                                                                                                           with fair terms and conditions.
                                                                                                                                                                                                    6
                                                                                                           80% of Score 4 requirements                        3                   -6
                                                                                                           40% of Score 4 requirements                        2
                                                                                                           No system in place ensuring employees &
                                                                                                           contractors understand their employment
                                                                                                           conditions, including the terms of payments,       1
                                                                                                           prior to entering into employment.

                                                        Section 1.8 Score                                                                                                           0                                                   0             0              0
1.9 Individual conduct
1.9.1 Does the supplier have a written policy stating that it will not                                     System Benchmarked and seen as Best-in-
                                                                                                                                                                           5
                                                                                                                                                                           N/A
tolerate bribery and corruption and will not accept improper offers of                                     Class                                              5                                                                         0             0              0
payments to or from its employees, contractors or agents?
                                                                                         0                 Policy in place ensuring Bribery & Corruption
                                                                                                           are unacceptable/intolerable, Conduct is
                                                                                                           regularly monitored, a Gift Policy is in place     4
                                                                                                           ensuring limits for cost and frequency are not
                                                                                                           excessive.                                                                               6
                                                                                                           80% of Score 4 requirements                        3                   -6
                                                                                                           40% of Score 4 requirements                        2
                                                                                                           Policy does not exist                              1
                                                      Section 1.9 Score                                                                                                             0                                                   0             0              0
1.10 Environment
1.10.1 Does the supplier have a formal environmental policy & system                                       System Benchmarked and seen as Best-in-
                                                                                                                                                              5            N/A
                                                                                                                                                                           5                                                            0             0              0
ensuring minimal environmental impact of their business ?                                                  Class, Certified to ISO 14001
                                                                                         0                 Policy & system in place limiting
                                                                                                           Environmental impact, Executive
                                                                                                           Management Sponsorship & Responsibility,
                                                                                                           Continuous Improvement targets set to limit
                                                                                                           Env. impact. Documented Environmental
                                                                                                           Management Process in place & Effective,
                                                                                                           Env. Impact is minimised through
                                                                                                           management, technical and operational
                                                                                                           controls, in particular harmful emissions.
                                                                                                           Environmental Impact is measured and
                                                                                                           controlled. Employees & contractors
                                                                                                           adequately trained & aware. Supports               4
                                                                                                           Innovative Developments in products and
                                                                                                           services minimising Env. Impact. Hazardous
                                                                                                           substances are stored and disposed of in
                                                                                                           best available technique. Recycling is actively
                                                                                                           engaged where possible. Effectiveness of
                                                                                                           policy is regularly reviewed and reported.
                                                                                                           WEE & RoHS plans are in place and are
                                                                                                           effective to comply to legislative deadlines.



                                                                                                                                                                                                    6
                                                                                                           80% of Score 4 requirements                        3                   -6
                                                                                                           40% of Score 4 requirements                        2
                                                                                                           The supplier does not have a formal
                                                                                                           environmental policy that identifies the           1
                                                                                                           environmental impacts of their business.
                                                     Section 1.10 Score                                                                                                             0                                                   0             0              0
1.11 Accommodation
1.11.1 Does the supplier have a senior management representative                                           System Benchmarked and seen as Best-in-
                                                                                                                                                                           N/A
                                                                                                                                                                           5
responsible for the health and safety of all employees in company                                          Class or Accommodation is not provided.            5                                                                         0             0              0
provided accommodation ?
                                                                                         0
                                                                                                           Senior Management Responsibility defined,
                                                                                                           accommodation has adequate controls for
                                                                                                           ventilation, temperature & lighting,
                                                                                                           appropriate segregation is available for sexes
                                                                                                           and families. Clean facilities are available
                                                                                                           including provisions for personal hygiene,         4                     6                                                YES
                                                                                                           food and water. Adequate H&S equipment
                                                                                                           and training are provided particularly fire
                                                                                                           prevention. Regular reviews are in place to
                                                                                                           eliminate potential hazards. Accommodated
                                                                                                           employees have free access.
                                                                                                           80% of Score 4 requirements                        3                   -6                                                  NO
                                                                                                           40% of Score 4 requirements                        2
                                                                                                           The supplier does not have a senior
                                                                                                           management representative responsible for
                                                                                                           the health and safety of all employees in          1
                                                                                                           company provided accommodation.


1.11.2 Does the supplier provide adequate Fire Precautions and               Qualification Critical        Yes = 5                                           NO
Controls, including any general/specific H&S information &                                                                                                                                                  Executive Approval
procedures for residents?                                                                                                                                                                                       Required
                                                                                                           No = Improvements required                         2
                                                     Section 1.11 Score                                                                                                             0                                                   0             0              0
1.12 Implementation
1.12.1 Does the supplier have a documented process for promoting the                                       System & Standards Benchmarked and seen
                                                                                                                                                                           N/A
standards of Ethical Purchasing to its suppliers and sub-contractors ?                                     as Best-in-Class                                   5                                                                         0             0              0

                                                                                         0
                                                                                                           Supplier has a Risk based approach to sub
                                                                                                           tier CSR supplier management. Documented
                                                                                                           process in place for Ethical Purchasing,
                                                                                                           Appropriate training is provided, Sub tier         4                     6
                                                                                                           suppliers are regularly evaluated for
                                                                                                           compliance. Annual reports are published
                                                                                                           on supply chain conformance.

                                                                                                           80% of Score 4 requirements                        3                   12
                                                                                                           40% of Score 4 requirements                        2
                                                                                                           The supplier does not have a documented
                                                                                                           process for promoting the standards of
                                                                                                           Ethical Purchasing to its suppliers and sub-       1                   -18
                                                                                                           contractors.

                                                     Section 1.12 Score                                                                                                             0                                                   0             0              0
                          PILLAR 1 TOTAL AVAILABLE SCORE                                               0
                                                                                                                                                              0             #DIV/0!                                                 #DIV/0! #DIV/0! #DIV/0!
                                                                                                                                                                                                                     #DIV/0!
                                                                                                                                                                                                        QUALIFIED
                                                                                                                                                                                                        IMPROVEMENT PLAN REQUIRED
                                                                                                                                                                                                        UN-QUALIFIED

				
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