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					       NEW BUILD TRANSITIONAL PLAN

       College General




                                                                                                                                                        Target
Action                                                                  Lead                                                                            completion
No       Action                                                         Resp      Comments                                                  Status      date
   1     Confirm details of outstanding room data sheets                DJL       Final FF&E schedule to be completed                       Completed   28.02.06
   2     Agree colour schemes and finishes in rooms                     SER                                                                 Completed   31.01.06
   3     Agree fixed furniture and equipment schedules (FF&E)           TH      Final FF&E schedule to be completed                         Completed   28.02.06
   4     Review and update travel plan submitted with planning          SER     Commission consultants to report on proposals; Agree        Completed   31.03.06
                                                                                policy and implement proposals
  5      Establish car parking arrangements                             TH      Tenders returned, charging policy to be agreed                          31.03.06
  6      Establish community use plan                                   SER/Com Review community usage; Consult with DBC; implement                     31.03.06
                                                                        m Group proposals taking into account existing Larchfield

  7      Establish final capital expenditure in College budgets         DJL       To be finalised in conjunction with 3                     Completed 28.02.06
  8      Agree staff locations and specifications/space                 SER       Agree work room allocation for each member of staff;      Completed -
                                                                                  publicise room allocation list
   9     Establish asset disposal strategy                              DJL       Centralise all items to be transferred to new site                  31.01.06
  10     Arrange site visits for all staff                              MG        Publicise site visits; Keep list of staff visiting site   Completed Ongoing
  11     Timetabling for new site                                       SH        Collate existing timetables; plan transfer to new         Being     31.5.06
                                                                                  accommodation; set up new timetable on software. Issue    added to
                                                                                  of STB and 14-16                                          system
  12     Agree all sponsorship proposals                                SER/Spon Focus on spray booth and gym equipment, sponsorship        Completed 31.03.06
                                                                        sorship   group first meeting held
                                                                        Group
  13     Contract with removals contractors                             DJL/R&R Identification of companies tender to be completed          Completed 31.03.06
                                                                        Group
  14     Establish security measures for both sites                     DJL/R&R Quotes being obtained                                       Completed 30.06.06
                                                                        Group
  15     Prepare student induction for new site                         SC/Stude Update induction pack re new site                                      30.06.06
                                                                        nt Group
  16     Review policies                                                All       Policies completed                                        Completed 30.06.06
                                                                        Managers
  17     Insurance obligations met                                      DJL                                                                 Completed 31.03.05
  18     Risk management strategy reviewed                              SER       All risk assessments to be reviewed                       Completed 31.12.05
  19     Establish working practices and protocols in rooms and staff   DJL/Staff                                                           Completed 31.03.05
         rooms                                                          Group
  20     Co-ordination of visits to site from external bodies           MG        LSC/governors/other colleges etc                                      Ongoing




       7/23/2011 1:00 PM                                                                                                                                 College General
       NEW BUILD TRANSITIONAL PLAN

       College General




                                                                                                                                                      Target
Action                                                                   Lead                                                                         completion
No     Action                                                            Resp      Comments                                                 Status    date
  21   Establish delivery points                                         MG        Points established, procedure to be documented.          Completed 31.8.06
                                                                                   Protocol for operation of gate
  22     Signage change - new site                                       MG        Tenders returned, relocation to be completed. Consider                      Mar-06
                                                                                   'You are here' location map in each block
  23     Signage change - Catterick site                                 MG        Replacement of exiting signage with new corporate                           Jul-07
                                                                                   branding and logo. Some funds identified from rev.
                                                                                   budgets
  24     Signage change - outreach sites                                 MG        Need to identify outreach/Learndirect centres -                             Jul-06
                                                                                   programme of signage change - new corporate branding
                                                                                   and logo
  25     Conducted tours of newly opened site                            SER       Arrangements for conducting tours of new building once               Sept 06 - Sept
                                                                                   opened - staffing costs/duration/content, planned.                              07

  26     Write to all 06/07 applicants and enquiries with new location   SC        Design and produce new build notification leaflets                        30.04.06
         details                                                                   (postcard)
  27     Review security regarding till in main reception                AA/TL     Foyer group to consider                                  Completed        31.03.06
  28     Identify volume of belongings to be taken by each member of     DJL/R&R Look at option for smaller personal box                                     31.03.06
         staff and convert into box size                                 Group
  29                                                                     DJL/R&R                                                                             31.03.06
         Provide example of box size to staff                            Group
  30     Establish procedure to ensure that only one box is taken by     DJL/R&R Through use of pass system to be surrendered when                           31.03.06
         each member of staff - comment column                           Group     box moved
  31     Establish smoking policy for new site                           SER       Consider approach to smoking in cars if the site is      Agreed             Feb-06
                                                                                   agreed as being no smoking
  32     Establish display/notice board specification across college     Exec                                                                                  Jan-06
  33     Review of lockers/changing staff and students                   DJL       14-16 procedure to be documented (support worker)                           Apr-06
  34     Decision on weekend opening                                     Exec      Consider zoning and staffing                             Completed          Feb-06
  35     Interview/meeting rooms - list and priority to be planned       Exec                                                                                  Mar-06
  36     Directional map to site                                         Marketing Allocated                                                Completed          Apr-06
  37     External store allocation                                       Exec      List to be produced                                      Completed          Apr-06
  38     To review bus contracts and routes to new site                  SER       Transport meeting
  39     Review need for additional College cars                         DJL                                                                                  Aug-06




       7/23/2011 1:00 PM                                                                                                                                 College General
       NEW BUILD TRANSITIONAL PLAN

       Finance




                                                                                                                                                   Target
Action                                                                   Lead                                                                      completion
No     Action                                                            Resp   Comments                                                 Status    date
   1   Review costs associated with new large safe                       TML    £13-£14k to by new, similar. £400-£500 to move existing. Completed 31.01.06
                                                                                Feedback from AA Projects needed on transfer of existing
                                                                                safe prior to final decision. Existing safe moving

   2     Appointment of specialist safe movers                           TML    Newcastle Locksmiths will move                                Completed 31.03.06
   3     Map existing safes against new build locations                  TML    Renew completed, schedule to be produced
   4     Identify requirements for new safes                             TML    Deposit only safe needed                                      Completed -
   5     Procure new safes                                               TML    Deposit only safe needed - to be ordered June                 Completed           Jun-06
   6     Arrange for sale of any redundant safes                         TML    N/A                                                           N/A       N/A
   7     Map existing tills against new build locations                  TML    Specification for Reception till under review                 Completed
   8     Identify requirements for new tills                             TML    Where new tills to be purchased ensure linkage with           Completed
                                                                                Finance possible
   9     Procure new tills                                               TML
  10     Map existing PDQ machines against new build locations           TML    Needed for Childcare Centres                                  Completed
  11     Identify requirements for new PDQ machines                      TML    Needed for Childcare Centres                                  Completed
  12     Procure new PDQ machines                                        TML                                                                              April
  13     Establish and document new cash collection procedure            TML    Finance to take responsibility for cash collection, rather                        Jun-06
         including links with Caretaking staff as appropriate                   than individual areas delivering cash, to be trialled after
                                                                                Easter
  14     Security training for Finance staff                             TML    Date to be arranged                                                               Jun-06
  15     Arrange and complete visit external organisation with           TML    Research completed                                            Completed -
         developed cash handling procedures
  16     Review current cash trolley and tins and identify new options   TML    Secure alarmed trolley and bags identified to be procured Completed -
                                                                                and used, trolley and cash bags in place
  17     Procure new trolley and alternatives for tins                   TML    At CCA                                                    Completed -
  18     Payroll - emergency plan to be in place for July and Aug        TML    Communication started
  19     Archiving of data on old payroll machine                        TML    Data to be exported                                                               Jun-06
  20     Weekly wages to be paid in advance for period of move           TML
  21     Transfer Securicor contract to new site                         TML    Quotes being sought                                           Completed
  22     Plan for no cash handling during move, including notification   TML    eg Coffee shop etc - Agreed at Exec December 2005             Completed -
         of cash takers
  23     Bank all cash prior to move                                     TML                                                                                       Jul-06
  24     Arrange for new floats for new site and collection from bank    TML                                                                                      Aug-06




       7/23/2011 1:00 PM                                                                                                                                            Finance
       NEW BUILD TRANSITIONAL PLAN

       Finance




                                                                                                                                                           Target
Action                                                                 Lead                                                                                completion
No       Action                                                        Resp         Comments                                                     Status    date
  25     Arrange temporary BACS payment facilities                     TML                                                                                      Jun-06
  26     Write to all suppliers providing new contact information      TML          Use leaflets produced by SC                                  Completed      Jun-06
  27     APTOS - balance up to end of May and backup                   TML                                                                                      Jun-06
  28     APTOS - plan transitional arrangements in event not available TML          Especially for VAT and year end

  29     Write to all customers with new location and contact details         TML   Use postcode from SC                                         Completed        Jun-06

  30     Order new stationery                                                 TML   Purchase orders and sales invoices - awaiting Jpeg re                         Jun-06
                                                                                    logo. Quotes received - on hold pending decision on Quad
  31     Review number of cheques in stock and determine whether              TML   logo
                                                                                    Review completed. Orders to be placed.                                   30.06.06
         cost effective to produce new stationery or use labels
  32     Faxlink - update logo                                                TML   Currently not used                                                       -
  33     APTOS consultancy if required re new logos                           TML   Planned for June 06                                                          Jun-06
  34     Archiving - Lingfield Point review and shred / re-archive as         TML   Easter                                                       Completed 30.04.06
         appropriate
  35     Archiving - top floor review and shred / transfer to external        TML   1 year remaining to be done                                  Completed 30.04.06
         archive as appropriate
  36     PDQ machines - take ledger record before move                        TML                                                                                  Jul-06
  37     Write to continuing sports centre users to inform them of cash       TML   Dependent on output from Community Use Group                                  Aug-06
         payments and cessation of small invoices
  38     BACS link - notify change                                            TML                                                                                  Jul-06
  39     Business Master - Notify change                                      TML   New software to be requested                                                   Jul-06
  40     My Eureka reports to transfer                                        TML                                                                                  Jul-06
  41     Identification through AP of services linked to existing site and    TML                                                                Completed -
         communication with appropriate budget holder to ensure that
         move made
  42     Review of income through current finance till                        TML                                                                Completed
  43     Identification of future receipt of income currently received into   TML                                                                Completed
         finance till
  44     Provide training to other till operators to meet requirements of     TML   Initial meeting held with AA. Follow up required TML, DJL,                    Jun-06
         all income sources                                                         SC and AA
  45     Monit - notify change                                                TML                                                                                  Jul-06
  46     Letters to other organisations to notify change                      TML   Banks, Ufi etc                                                                Jun-06




       7/23/2011 1:00 PM                                                                                                                                                Finance
       NEW BUILD TRANSITIONAL PLAN

       Finance




                                                                                                                                           Target
Action                                                          Lead                                                                       completion
No     Action                                                   Resp    Comments                                                  Status   date
  47   Procure stamps with new logo and details                 TML                                                                              Jun-06
  48   Review insurance cover provided by appointed movers in   DJL/TML Ensure main movers, IT specialists and safe specialists            31.03.06
       relation to transition                                           covered and temp arrangements covered at review
                                                                        meeting
  49     Review desk for PL controller                          TML     Need to consider space requirements re equipment                   31.03.06




       7/23/2011 1:00 PM                                                                                                                              Finance
       NEW BUILD TRANSITIONAL PLAN

       Funding and Validation




                                                                                                                                                             Target
Action                                                                      Lead                                                                             completion
No     Action                                                               Resp   Comments                                                      Status      date
   1   Examination cupboard - identify appropriate location in new          TH     Floor needs to be able to take weight and location needs                       May-06
       build                                                                       to be lockable with limited access, filing cabinets can be
                                                                                   in student records area if weight OK. Options identified
                                                                                   for consideration
   2     Examination cupboard - arrange specialist movers               TH         Could be lined to move of safe                                                  Jul-06
   3     Put in place transitional arrangements to ensure that UnitE is AM / JM    Funding and Validation have laptop, query additional                           Jun-06
         kept up to date during actual move - eg laptops                           laptop. Need to plan
   4     Review of examinations during move period and identification AM           Negotiations with QE taken place. IT requirements to be       Completed -
         of last regular on-line exam to be held at Cleveland Ave                  agreed. Query over noise at QE, potential use of
                                                                                   Catterick identified. Now at Catterick
   5     Notify staff of date of last on line examination                   AM     ST issued email to everyone November 2005. Plumbing           Completed -
                                                                                   identified as potential issue for online testing. Could use
                                                                                   Catterick
   6     Journalism examinations in July - plan alternative                 AM     Negotiations with QE taken place. IT requirements to be       Completed -
         accommodation (NB no specialist software required)                        agreed
   7     List of examinations during move and identification of             AM     Negotiations with QE taken place. IT requirements to be       Completed -
         alternative accommodation                                                 agreed
   8     Notify examination Boards of move - permanent                      AM     Enquiries made, fax to be sent to all Awarding Bodies on                  31.08.06
                                                                                   move
   9     Notify examination boards of any temporary location changes AM            Enquiries made, fax to be sent to all Awarding Bodies on                  31.08.06
                                                                                   move
  10     Archiving - at Cleveland Ave                                       AM     F+V completed. Exams and Paul - Feb                           Completed -
  11     Archiving - transfer files of Lingfield as appropriate             AM     No items to be retained                                       Completed -
  12     On line testing review facilities in new build, and identify any   AM     Exam Officers in liaison with IT. New location known.                   28.02.06
         resulting procedural changes to be made.                                  Procedures being reviewed (esp. screens)
  13     Review locations of timetabling and reporting posts in new         AM     S63                                                           Completed -
         build
  14     Rooms to be set up on Unit E for timetabling                       AM     New location set up                                           Completed 31.01.06
  15     Pilot Web registers in one area                                    AM                                                                                   Mar-06
  16     Training on web registers                                          AM
  17     Implement web registers across all areas                           AM                                                                                    Sep-06
  18     Set up 2006/07 course file                                         AM     Full time completed. PT completed                             Completed        Dec-05




       7/23/2011 1:00 PM                                                                                                                                     Funding Validation
       NEW BUILD TRANSITIONAL PLAN

       Funding and Validation




                                                                                                                                                        Target
Action                                                                      Lead                                                                        completion
No     Action                                                               Resp   Comments                                                 Status      date
  19   Analysis current examination activity and map into new build         AM     Underway                                                                  May-06
       including booking rooms
  20   Review accommodation available in new build for                      AM     To be reviewed in light of 19                                             May-06
       examinations and any implications for operational procedures

  21     Review layout of student records room re printing /                AM     Retain 1 printer and photocopier                         Completed -
         photocopying facilities
  22     Review current student interactions with Exams and Student         AM     Centralise certificates. Copy learning agreements,         Completed -
         Records                                                                   refunds, confirmation of student status, lifelong numbers,
                                                                                   general exam queries re entry, results, lost certificates,
                                                                                   arrangements. Suggest helpline to office from Reception
                                                                                   for students/staff use
  23     Identify appropriate future provision of interactions identified   AM     Training to be provided - telephone link for exam queies                  Jun-06
         and provide any appropriate training                                      proposed. Liaison needed with AA regarding manual of
                                                                                   information to be developed, meeting with AA
  24     Implement combined tuition / examination and registration fee      AM     AM met with AA and moving forward                                         May-06
  25     Design and procure new learning agreement incorporating            AM     Statement of remission to be incorporated in new LA in               30.04.06
         new logo, address and combined fee                                        light of 24 update regarding logs etc
  26     Order new stamps (logo and address)                                AM                                                                                Jun-06
  27     Review any issues arising from use of 1200x600 desks in            AM                                                                          28.02.06
         student rooms
  28     Identify room sizes for exam purposes and record in                AM                                                                          31.08.06
         timetabling s/w




       7/23/2011 1:00 PM                                                                                                                                Funding Validation
       NEW BUILD TRANSITIONAL PLAN

       IT




                                                                                                                                                               Target
Action                                                                   Lead                                                                                  completion
No     Action                                                            Resp   Comments                                        Status                         date
   1   Appoint IT Project Manager                                        DJL    Appointed RM                                    Completed                          31.01.06
   2   Determine scope of NSG work in conjunction with RM                JM     Highest priority needs to be given to this      Completed                           Mid-Dec
                                                                                task, as it underlines the whole IT project -
                                                                                order processed
   3        Map existing IT equipment against new build locations        JM     Agreed subject to whiteboards                   Complete                                  -
   4        Determine requirement to purchase new equipment              JM     This covers items related to the RM                                                28.01.06
                                                                                refresh in year 4. Final review to be
                                                                                completed when FF&E schedule
                                                                                completed. Absorbed projector cost in
                                                                                refresh money
   5        Procure new equipment                                        JM     Purchases to be made in 2006                    Completed                           Jun-06
   6        Appoint specialist IT removal firm                           JM     To be included in main removal contract         Completed. Query over                    -
                                                                                                                                servers, may need specialist
                                                                                                                                mover - to be undertaken by
                                                                                                                                Project Manager - complete
   7        Appoint specialist white board removal / installation firm   JM     Work with Project Manager to determine          tenders returned to be
                                                                                provider to be included in tender for new       analysed
                                                                                projectors
   8        BT links - initial meeting                                   JM     Ensure link with communications strategy,       Completed                                 -
                                                                                need to take existing number
   9        BT links - determine specification                           JM     Covered at BT Meeting                         Completed                                   -
  10        BT links - install                                           JM     Information with BT and acknowledged          Completed
  11        Confirmation of remote sites to be retained after move       DJL    Link with Linda and Ufi                       Firthmoor not retained -              30-Nov
                                                                                                                              completed
  12        Tender IP Telephony                                          JM     Tenders received and analysed, selection Completed                                        -
                                                                                made
  13        Communicate no software changes from May 2006                DJL    IT Manager has advised RM that no             Completed                                   -
                                                                                software will be installed from after Easter,
                                                                                unless Business critical
  14        Action new logo/ address - log in screen                     JM     Awaiting new college logo design              Ana to design ID cards             5/15/2006
  15        Action new logo/ address - ID cards                          JM     Awaiting new college logo design              Designs to be considered at
                                                                                                                              Exec
  16        Update disaster recovery plan re new site                    JM     Continual process, MIS, Oracle covered        B.J. audit end April to review




       7/23/2011 1:00 PM                                                                                                                                                 IT
       NEW BUILD TRANSITIONAL PLAN

       IT




                                                                                                                                                              Target
Action                                                                     Lead                                                                               completion
No     Action                                                              Resp   Comments                                     Status                         date
  17   MIS software licences - change contact details                      LE     Currently liaising External Companies        50% Complete                        28-Feb
                                                                                  regarding change of address. Folder now
                                                                                  established which contains confirmation
                                                                                  letters from service providers.
  18        Telephone system training - switchboard staff                  JM     On entry to new build - included in tender   Bailey is informed switch over
                                                                                  see 12                                       due 31.7.06
  19        Telephone system training - general staff                      JM     On entry to new build - included in tender   Training to be planned for
                                                                                  see 12                                       July/August
  20        Consider security issues for IT staff based in general staff   DJL    Staff to be allocated to desks at end of     Completed                      -
            room                                                                  room
  21        More specialist IT 'kit' in HE area                            JM     Equpiment purchased ready for transfer       Completed                     -
  22        JANET 10Mb link relocation                                     JM     Intial request made to Ukerna regarding      Completed - subject to supply -
                                                                                  relocating the current connect to the new    of date
                                                                                  build - confirmed
  23        Revise switchboard contract with Siemens (Main Site)           JM     Contract has been amended to provide         Complete                            30-Nov
                                                                                  support for the switchboard up until 31st
                                                                                  July 2006.
  24        Cancel Telephone contract with Cable & Wirless                 JM     To be reviewed Jan 06. Targeting                                            30.4.06
                                                                                  switchover
  25        Terminate BT lines into Cleveland Ave & Larchfield Street      JM     To be reviewed Jan 06. Targeting                                            30.6.06
                                                                                  switchover
  26        De-commission & Re-commission of ID Card System                JM     Contract to be made with G2 Solutions        To be booked for July, quote        30-Jun
                                                                                                                               due
  27        Review location of off-site data storage and need for data safe JM    Catterick to be used, review need for        Completed                          28.02.06
                                                                                  additional data safe/locker
  28        Telephone directory (internal)                                 JM     Awaiting lists from Curric areas to
                                                                                  complete




       7/23/2011 1:00 PM                                                                                                                                                IT
       NEW BUILD TRANSITIONAL PLAN

       Personnel




                                                                                                                                                       Target
Action                                                                   Lead                                                                          completion
No     Action                                                            Resp    Comments                                                    Status    date
   1   Review current filing in Personnel and implications for new       JT/KH   Space at new build - need to know storage capacity          Completed      Mar-06
       build, especially re cabinets v shelves
   2   Archiving - Lingfield Point review and shred / re-archive as      JT/KH   All returned                                                Completed -
       appropriate
   3   Archiving - top floor review and shred / transfer to external     JT/KH   Complete - awaiting removal back to Lingfield               Completed         Dec-05
       archive as appropriate
   4   Plan for appropriate backup of workforce files prior to move      JT      Work with J Mussell                                                           Jun-06
   5   Update personnel and training stationery, including application   JT/KH   To be produced in pack of info for job applications to be                     Apr-06
       form                                                                      reviewed
   6   Update FE jobs web site with new address / logo as                JT      Need new name, logo, address in order to complete -         Completed         Apr-06
       appropriate                                                               check position with D Noble
   7   Inform CRB re update of registrations                             JT      Need new name, logo, address in order to complete           Completed         Apr-06
                                                                                 changed to Darlington College
   8     Review date for processing of payroll                           JT      To be reviewed when date of move known/Finance                                Jun-06
   9     Inform Inland Revenue and Pensions organisations                JT      To be reviewed when date of move known/Finance                                Jun-06
  10     Review Pearsons job adverts re new build promotion              JT      To be used from Feb/March                                   Completed         Jun-06
  11     Consider timing of job adverts                                  JT      Potentially no adverts July and Aug (emergency only)                          Jun-06
  12     CPD programme to end week commencing 26/6/06 -                  KH      Notification issued to all staff                            Completed         Jun-06
         communicate to staff and then recommence with inductions to
         new site
  13     Design induction programme for new site                         KH      Programme outline to be agreed at Exec. Design                            July/Aug-06
                                                                                 programme May 2006 (in conjunction with MG)
  14     Track completion of induction programme for all staff           KH      Programme outline to be agreed at Exec. Design                            July/Aug-06
                                                                                 programme May 2006 (in conjunction with MG)
  15     Issue new staff badges                                          KH/JT   Possibly issue new badge on completion of induction                       July/Aug-06
  16     Updated staff handbook to be available                          KH/JT   Design and print May/June for Induction programme                         July/Aug-06
  17     IIP - communication move and consider impact on                 KH      To be completed October 06                                                     Apr-06
         assessment
  18     Order new stamps                                                JT      New name, logo etc                                                            Jun-06
  19     Communicate move with AoC and other external bodies             JT      Postcard                                                                      Jun-06
  20     Consider, plan and implement 'summer' 2006 voluntary            DJL     Commenced                                                                     Apr-06
         severance
  21     Review location of notice boards (including E&D)                Exec                                                                                  Jun-06




       7/23/2011 1:00 PM                                                                                                                                         Personnel
       NEW BUILD TRANSITIONAL PLAN

       Personnel




                                                                                                                                                     Target
Action                                                                Lead                                                                           completion
No     Action                                                         Resp      Comments                                                 Status      date
  22   Provide information on staff to enable implementation on web   JT                                                                                  Jun-06
       registers
  23   Produce home working procedure                                 JT/DJL/St Taking account of information already in management                       Mar-06
                                                                      aff Group guidelines
  24     Review all personnel policies and procedures and update as   JT/KH     Update complete - DJL to consider and then potentially   Completed       May-06
         appropriate                                                            need to review in Personnel Sub
  25     Establish email and communications protocols, staffroom      DJL/Staff                                                                           Mar-06
         protocols                                                    Group
  26     Lone Worker Requirements: Panic Alarm/Security Radio         DJL/Staff Add to Personnel Sub Committee List                                      May-06
         System                                                       Group
  27     Quick Address                                                JT        Inform Quick Address                                                      Jun-06
  28     Recruitment information pack                                 JT/DJL                                                             Completed        Feb-06




       7/23/2011 1:00 PM                                                                                                                                   Personnel
       NEW BUILD TRANSITIONAL PLAN

       Corporate Branding




                                                                                                                              Target
Action                                      Lead                                                                              completion
No     Action                               Resp     Comments                                                       Status    date
   1   Confirmation of new College name     ED of CR                                                                Completed October 19 05

   2     Confirmation of new College name   ED of CR, Consultation/Administration                                   Completed     To December
                                            Pand CE                                                                                      1 05

   3     Confirmation of new College name   ED of CR Confirmation of new College Name by Corporation                Completed     December 14
                                                      Board                                                                                05
   4     Corporate Identity Audit           All       Identify all current stock of stationery, letterheads,        Completed            End
                                            Managers documents, other materials across college                                    December o5
   5     Design of new logo                 Mark      For approval by Corporation Board                             Completed     December 14
                                            man, ED                                                                                        05
                                            of CR
   6     Appointment of PR Agency           Mark      To advise of PR strategy and action to opening of new         Completed           From
                                            man, ED site                                                                         September 05
                                            of CR                                                                                          on
   7     Design Communications Strategy     Rebrandin Design Communications strategy with PR agency for;            Completed          Nov-05
                                            g Project *students *prospective students
                                            Group -   *staff *employers
                                            all

   8     Transition to new logo             Rebrandin   Ordering of new stationery, phasing in of new stationery,   Detailed    From January
                                            g group     communication with partner organisations, customers,        plan to be            06
                                            plus        PR and press to launch new logo/brand identity. To be       worked up
                                            College     phased in                                                   with PR
                                            managers                                                                agency/rebr
                                                                                                                    anding
                                                                                                                    group
   9     Re-naming ceremony                 Mark        If required - to re-launch new logo/brand identity                            Apr-06
                                            man, ED
                                            of CR




       7/23/2011 1:00 PM                                                                                                        Corporate Branding
       NEW BUILD TRANSITIONAL PLAN

       Corporate Branding




                                                                                                                                 Target
Action                                           Lead                                                                            completion
No     Action                                    Resp        Comments                                                 Status     date
  10   Communications                            Rebrandin   Continuation of communications strategy                  Ongoing to  January06 to
                                                 g group                                                              opening of        April 06
                                                 plus PR                                                              new site
                                                 agency
  11     Farewell event                          Mark        Former and current staff - probably to be held June 06                   Apri/May 06
                                                 man, ED
                                                 of CR
  12     Pre-launch events                       Mark        Series of targeted events: staff/media/VIPs, including                    April 06 on
                                                 man, ED     topping out ceremony
                                                 of CR
  13     Main new site launch                    Mark        Post move/enrolment                                                           Oct-06
                                                 man, ED
                                                 of CR
  14     Communications                          Rebrandin   Continuation of communications strategy/PR               Ongoing to        April 06 to
                                                 g group                                                              opening of       October 06
                                                 plus PR                                                              new site
                                                 agency
  15     Action new logo / address - web sites   DN
  16     Naming of salon / restaurant            SC          Central Park theme to be investigated




       7/23/2011 1:00 PM                                                                                                           Corporate Branding
       NEW BUILD TRANSITIONAL PLAN

       Curriculum General




                                                                                                                                               Target
Action                                                          Lead                                                                           completion
No       Action                                                 Resp        Comments                                                Status     date
   1     Re-register new Ufi centre                             LN
   2     Timetabling of rooms                                   Directors   Initial allocation of seminar rooms made to Directors                     Feb-06
   3     Review Learning Strategy                               SH                                                                  Complete
   4     Review Learning Framework                              SH                                                                  Complete
   5     Review Key Skills/SFL Policies                         JB                                                                  Complete
   6     Learning materials on video to transfer to CD          AVA                                                                 Ongoing
   7     Staff CPD - use of teaching and learning equipment -   KH          Available                                               Ongoing
         electronic whiteboards etc
   8     Risk Assessments of all new learning areas             Managers New machinery/ equipment/ learning areas                                     Aug-06
   9     Games machines and current contracts                             Not taken to new site                                     Closed
  10     Review for storage of equipment                        Directors                                                                             Apr-06




       7/23/2011 1:00 PM                                                                                                                       Curriculum General
       NEW BUILD TRANSITIONAL PLAN

       Services Sector




                                                                                                                                            Target
Action                                                                  Lead                                                                completion
No     Action                                                           Resp   Comments                                            Status   date

   1     Review laundry                                                 NJ     Including staffing                                                 Feb-06

Catering
   2    Review vending contracts                                        NJ
   3    Vending in operation by August at new site                      NJ                                                                        Aug-06
   4    Specialist vending in Sports Area                               NJ
   5    Close down kitchens July                                        NJ                                                                         Jul-06
   6    Stocktaking - Catering/Shop - old site                          NJ                                                                         Jul-06
   7    Stocktaking - new site                                          NJ                                                                       01.08.06
   8    Staff training - catering re new kitchens and equipment         NJ                                                                        Aug-06
  9a    New staff uniforms - ordering                                   DL     DL completing college wide review                                 31/07/06
  9b    New student uniforms                                            SH     Review of current provision and need to change                    31/07/06
  10    Drinks license                                                  DJL
  11    Academy catering and business plan                              NJ     Including staffing establishment                                   Feb-06
  12    Review catering suppliers                                       NJ                                                                         Jul-06
  13    Notice to CoVE partners                                         NJ                                                                        Aug-06
  14    Till system needed for bistro / restaurant and student centre   NJ     possible use of COVE funding for new IT equipment


Hair and Beauty
  14    Staff training - new equipment                                  NJ                                                                        Aug-06
  15    Staffing - reception/sales/nail bar                             NJ
  16    Business plan for H & B                                         NJ                                                                        Feb-06

Sport, Leisure and Tourism
  17    Business plan re use of pitches, gym etc                        NJ     Link to Community Use plan, including staffing                     Feb-06
  18    Meet partners re weekend/evening use eg Football in the         NJ                                                                        Feb-06
        Community
  19    Disposal of redundant specialist equipment                      NJ                                                                        Aug-06
  20    Identify sports for marking of gym                              NJ                                                                        Apr-06
  21    Identify ski equipment for sale                                 NJ




       7/23/2011 1:00 PM                                                                                                                       Services Sector
       NEW BUILD TRANSITIONAL PLAN

       Higher Education




                                                                                                                                               Target
Action                                                                  Lead                                                                   completion
No     Action                                                           Resp       Comments                                           Status   date
   1   Specialist removal company - radio/tv studio                     TH         Cameras and pedestals to be removed by MDC staff                   Jun-06
   2   IT to liaise with Apple studio for removal of                    EW         Check RM                                                           Jun-06
       hardware/periphery items
   3   MDC Signage to be removed and relocated to new build             EW         Cherry picker required for removal and fitting                    May-06
   4   Shorthand whiteboards removed and relocated in F105/F104         EW                                                                            Jul-06

   5     Huddersfield Media trolley to be relocated in S73              EW/UQ
   6     HE Media trolley to be relocated to Media Design Studio        EW/BD/IB                                                                      Jun-06

   7     HE Media trolley to be relocated to S72 (teacher training)     EW/BD/IB                                                                    6/1/2006

   8     HE Media trolley to be relocated to (Morton Park)              EW/BD/IB                                                                    6/1/2006

   9     Smart board systems to be relocated from 342, 343 & 345        JM/IT                                                                         Jun-06
  10     Specialist fashion machinery/ tables to be relocated           IB/LWB                                                                        Jun-06
  11     Print racks/ photostudio dismantled                            IB/TS                                                                         Jun-06
  12     Workshop benches and equipment to be relocated                 IB                                                                            Jun-06
  13     Server relocate for MDC/rename and repoint web addresses       EW         Involve Mark Weall                                                 Jun-06

  14     Decommissioning of Radio Studio                                 JO        Involve John Oley                                                   Jul-06
  15     Re wire Radio Studio and re-fit in new build during July/August JO
         (linking to Apps room)




       7/23/2011 1:00 PM                                                                                                                         Higher Education
     NEW BUILD TRANSITIONAL PLAN

     Technology




                                                                                                                                         Target
Action                                                                Lead                                                               completion
No     Action                                                         Resp       Comments                                       Status   date

Engineering and Construction
                                                                                                                                Complete
1      List of Machines identified for sale now                       N Winter                                                  d        31.01.06

2      List of Machines identified for sale between now and June 06   N Winter   All disposals June 06                                   31.01.06
                                                                                                                                Complete
3      list of new machines for the new build                         N Winter                                                  d        31.01.06
                                                                              Agreement to be made the price of kit cannot be
4      Revised Prices of new equipment                                TH      increased                                                  end Jan 2006
       Audit of implications of removal of large machinery - AMC      T Alley                                                            Feb-06
5      Disposal of Assets                                             TH                                                                 Jul-06
                                                                      DJL/R&R
6      Specialist removal firm selected and contract agreed           Group                                                               April 2006

7      Decommissioning of large machines                              T Alley    Technical and Maintenance Team                          June/July 2006

8      Disconnect Large machines from supplies                        T Alley    Involve Mick Gossage and estates                        June/July 2006
9      Test on machinery and equipment installations at new site      T Alley    Included in tender                                      Aug-06
       Health and Safety check completed on workshop equipment
10     and environment at new site                                 T Alley                                                               June/July 2006
       Complete risk assessments                                   H&S
                                                                   Officer/T
11                                                                 Alley                                                                 Aug-06
12     Staff induction and training on new machinery and equipment T Alley       Included in tender for new equipment                    July/Aug 2006

13     Portable equipment including Hand Held Tools packed, small T Alley
       ancillary equipment and consumables                                       Involve Mick Gossage and estates                        June/July 2006




     7/23/2011 1:00 PM                                                                                                                           Technology
     NEW BUILD TRANSITIONAL PLAN

     Technology




                                                                                                                                    Target
Action                                                             Lead                                                             completion
No     Action                                                      Resp       Comments                                     Status   date
14     Pack Student Assignments                                    T Alley
                                                                              Involve Mick Gossage and estates                      June/July 2006
15      New equipment for gas water regs - 15k estimate                       Further detail required
16      Space problem identified with storage of students models   T A lley   Block release timetabling to be considered

IT/Admin
34      Order Cisco Academy Pack (routers, servers, racks etc)     T Alley    For delivery to new build                             March 2006
35      Identify Hardware to be moved from 158                     JM         Involve I Taylor & Lakwinder Singh                    March 2006
36      Installation of Cisco Hardware                             T Alley    Involve Lakwinder Singh & Lee Hayes                   July/Aug 2006




     7/23/2011 1:00 PM                                                                                                                     Technology
       NEW BUILD TRANSITIONAL PLAN

       Estates, Site Services, Health and Safety




                                                                                                                                                              Target
Action                                                                      Lead                                                                              completion
No     Action                                                               Resp      Comments                                                    Status      date
   1   Identify Fire assembly points                                        H&S       Signs completed points to be identified                     Completed        Feb-06
                                                                            Advisor
   2     Erect signage on poles to mark fire assembly points                MG                                                                                     Aug-06
   3     Identify internal fire points and install ffe and fire boxes       H&S       Additional fire control equipment being provided to cover                     Jul-06
                                                                            Advisor   CA during move enabling refurbishment of exisiting
                                                                                      equipment. Peterlee Fire Co. visit April 06
   4     Undertake Fire Risk assessment                                     H&S       Commenced sample of buzzer to be sought for staff                         Jun/Jul-06
                                                                            Advisor   induction
   5     Produce Fire action and evacuation procedures                      H&S       Refuge points to include telephones                                       Jun/Jul-06
                                                                            Advisor
   6     Produce evacuation strategy for wheelchair users                   H&S                                                                                 Jun/Jul-06
                                                                            Advisor
   7     Assess number of Evac-Chairs required                              H&S       3 required to be purchased from 05/06 revenue budget -                       Feb-06
                                                                            Advisor   to be ordered June
   8     Purchase additional Evac-Chairs as appropriate                     H&S       To be ordered April                                                          Jun-06
                                                                            Advisor
   9     Identify locations for safety signage                              H&S       Spec ready for final review                                               Jun/Jul-06
                                                                            Advisor
  10     Produce Security Risk assessment                                   H&S       Draft to be produced by 31.7.06 and then reviewed in                    31.8.06
                                                                            Advisor   light of occupation
  11     Produce Traffic Management System                                  MG        To be considered in conjunction with Car Park                                 Jul-06
                                                                                      Management. Coach drop off and pick up to be reviewed

  12     Produce Action in Event of accident procedure                      H&S       Procedure to be updated                                                      May-06
                                                                            Advisor
  13     Review all existing risk assessments and update for new site       H&S       Reviewed with Directors and identified for new areas                         May-06
         as appropriate                                                     Advisor
  14     Undertake workstation risk assessments                             H&S                                                                               31.8.06
                                                                            Advisor
  15     Establish procedures in relation to fixing of items to walls etc   MG        To safeguard warranty - all fixing to be undertaken                          May-06
                                                                                      through maintenance
  16     Statutory tests and commissioning of appropriate equipment         H&S       List of equipment involved to be established and used to                     Aug-06
         to be arranged                                                     Advisor   monitor, Zurich to complete checks as appropriate




       7/23/2011 1:00 PM                                                                                                              Estates, Site Services, Health and Safety
       NEW BUILD TRANSITIONAL PLAN

       Estates, Site Services, Health and Safety




                                                                                                                                                                Target
Action                                                                       Lead                                                                               completion
No     Action                                                                Resp        Comments                                                 Status        date
  17   Staff training on building controls                                   MG          Training arranged for maintenance staff                                       Jul-06
  18   Staff induction emergency procedures                                  H&S         Cover in staff induction                                                    Aug-06
                                                                             Advisor/K
                                                                             H
  19     Fire warden training                                                KH/H&S      To include Duty Managers                                                      Jul-06
                                                                             Advisor/M
                                                                             G
  20     First Aider induction to new site                                   KH/H&S                                                                                    Jul-06
                                                                             Advisor/M
                                                                             G
  21     Review availability of Guide Dog compound                           DJL         Needs to have running water and foul drain - available   Completed     -
  22     Relocate Sunlight Laundry contract                                  DJL         To be reviewed in the light of clothing/uniform review   Completed           Feb-06
                                                                                         across College and college laundry. No relocation
  23     Cleaning contract - develop specification                           MG          Spec completed                                           Completed     -
  24     Cleaning contract - OJEC                                            MG          MG to review with TH                                     Completed         1/31/2006
  25     Relocate waste disposal contract (Premier Waste)                    MG                                                                   Completed         5/31/2006
  26     Specify equipment needed in toilets                                 MG          Specification complete                                                        Feb-06
  27     Sani Bins - tender for new site                                     MG          Completed                                                Completed            Feb-06
  28     Establish procedures for registering assets to be transferred       DJL/MG      Review of control and issuing of assets and movement                          31.3.06

  29     Review availability of hall / mezz / student centre during July /   DJL         Assess when classrooms become vacant to enable                               31.3.06
         Aug for redundant equipment to be gathered together                             sorting of items
  30     Furniture - decision re desk size and style                         SEF         Size agreed - staff 600x800, students 600x1200           Completed     -
  31     Log existing furniture that can be relocated                        MG          Review completed
  32     Assess furniture to be purchased                                    MG          Spec drawn up, tender received                           Completed
  33     Review furniture purchase / lease options                           DJL         Lease option held pending review of funds                                    28.2.06
  34     Electrical cabling to desks - is this in the contract?              TH          If not runs can be produced in advance ready for                             Feb-06
                                                                                         installation. Review staff room in Block E
  35     Review need for additional security staff to cover the move         MG          Agreed facility with current providers                                        Jun-06
  36     Review position of internal cameras                                 TH                                                                   Completed
  37     Review position of external cameras                                 TH          Particular reference to backs of sports centre and       Completed     -
                                                                                         childcare centre - additional camera in place
  38     Establish contract for gritting of car parks                        MG          To be included in grounds maintenance                                        May-06




       7/23/2011 1:00 PM                                                                                                                 Estates, Site Services, Health and Safety
       NEW BUILD TRANSITIONAL PLAN

       Estates, Site Services, Health and Safety




                                                                                                                                                           Target
Action                                                                    Lead                                                                             completion
No     Action                                                             Resp       Comments                                                  Status      date
  39   Designation of parking areas for college vehicles                  MG         To be reviewed in conjunction with Car Park                                Feb-06
                                                                                     management
  40     Review communication system for caretakers and loan              MG         New radios to be costed w/c 10.4.06, including radios for Completed        Feb-06
         workers                                                                     loan workers
  41     Review door security specification                               TH                                                                   Completed        Feb-06
  42     Establish requirements for keys and issue to staff as            MG         Scheme for keys agreed. Issue as part of induction                         Aug-06
         appropriate
  43     Log all keys issued.                                             MG                                                                                    Aug-06
  44     Identification of appropriate locations for security alarms in   H&S                                                                Completed          Apr-06
         new centre and panic buttons                                     Advisor/M
                                                                          G
  45     Finalise Morton Park lease                                       DJL       Final date for IT agreed                                 Completed          28.2.06
  46     Procedure need for operation of main gate to rear of site and
         gates to workshop




       7/23/2011 1:00 PM                                                                                                           Estates, Site Services, Health and Safety
      NEW BUILD TRANSITIONAL PLAN

      Student Activities




                                                                                                                                                       Target
Action                                                                    Lead                                                                         completion
No     Action                                                             Resp     Comments                                                   Status   date
   1   ATM Cash Machine                                                   SEF/Foye Must be attached to concrete floor – spec. previously                      Mar-06
                                                                          r Group  supplied. Alternatively, get College Bank to install their
                                                                                   machine within Foyer or externally at frontage of College.
                                                                                   Moneybox need informing of move and date of transfer -
                                                                                   proposal not to move to be considered at Student Council

  2      ROCKBOX Illuminated Noticeboards x 4                             Exec      Re-siting in prominent thoroughfares next to electric              July/August06
                                                                                    source. Rockbox need informing officially of move, agree
                                                                                    re-siting positions and discuss transfer (income source)

  3      JEFFERSON TAYLOR Posterboards                                    Exec      Resiting. Jefferson Taylor need informing officially of               July/August
                                                                                    move, agree resiting positions and discuss transfer
                                                                                    (income source)
  4      Royal Mail Post Box                                              KW        Previously requested, however, because there was a                        Aug-06
                                                                                    postbox in Abbey Road this was refused. Service for
                                                                                    students. Can we apply for one to be housed in our main
                                                                                    entrance area, for use of staff and students? To be
                                                                                    emptied weekdays when post collected from college.
  5      infoPOINT – FREEPHONE (sponsored)                                Foyer     Student Council recommend that infopoint not needed in Complete           Aug-06
                                                                          Group     new site. Currently holding information and agreement      d
                                                                                    forms. Exec suggested holding information and reviewing
                                                                                    prior to completion of new site. If agreed, need to supply
                                                                                    with details of local bus, taxi, driving schools, Youth
  6      SKY TV                                                           SAM       Service,existinginfo, family planning etc. To sponsor.be
                                                                                    Review health College licence with Journalism - to -                      Aug-06
                                                                                    controlled from SAM work area via Plasma Screen
  7      Playstation 2                                                    NUS       Need to gain approval from NUS Ents. to have moved                        Aug-06
                                                                                    (TV screen + controls). NUS Ents to be informed of move.

  8      Locking Stable Door on inner room with mid-shelf to facilitate   SAM       Check room data sheet
         issue of pool sticks, NUS cards,condoms etc




      7/23/2011 1:00 PM                                                                                                                                 Student Activities
       NEW BUILD TRANSITIONAL PLAN

       Student Activities




                                                                                                                                                       Target
Action                                                                Lead                                                                             completion
No     Action                                                         Resp       Comments                                                 Status       date
   9   Wall to ceiling storage – inner room                           Estates    Storage of Collection Boxes, Display posters, NUS cards,                     Jun-06
                                                                                 Condoms, Tutorial Resources, Team Challenge
                                                                                 Portfolios, Induction materials etc.
  10      Student Activities/Association Noticeboards                 Exec       Transfer of clipframe boards and agreed positions with                        Jun-06
                                                                                 each sector
  11      JAZZYMEDIA Poster Scheme                                    Exec       SAM holds information/agreement. Awaiting Exec.                              Aug-06
                                                                                 approval to have in New Build (income source)
  12      VICTIM SUPPORT Co. Durham, POSTER CAMPAIGN                  SAM        Re-siting into main entrance. RELATIVE                                        Jul-06
          BOARD                                                                  COMMUNICATIONS need informing officially of move,
                                                                                 agree resiting
  13      Leaflet racking                                             Estates  Discuss possibility of utilising current Customer Services              July/August 06
                                                                               information racks in new Student Centre (Health, local
                                                                               events, safety, driving, Youth agencies, financial,
                                                                               volunteering etc. info.)
  14      Washroom Noticeboards                                       Exec     Sited in all toilets – for relevant PCT display posters,                        Jul-06
                                                                               Agree style and purchase in readiness
  15      Large waste bins + recycling vessels for bottles and cans   Estates  Check room data sheets                                                        Aug-06
  16      Identify Exhibition Space                                   SER/Foye Eg Downloading Darlington Event. Centrally timetabled        Complete      Week 1 of
                                                                      r Group  rooms to be used                                             d          September 06




       7/23/2011 1:00 PM                                                                                                                                Student Activities
       NEW BUILD TRANSITIONAL PLAN

       Central Business Services




                                                                                                                                                             Target
Action                                                                                                                                                       completion
No       Action                                                           Lead Resp   Comments                                                     Status    date
 Post
   1     Confirmation of post room specification                          KW          Dimensions confirmed/awaiting fit out spec                                    Feb-06
   2     Notice to FP Mailing of move/amendment to contract               KW          Preliminary contact made/Feb 06                                               May-06
   3     Notice to Post Office                                            KW          Contact with Royal Mail made - awaiting details from                          Apr-06
                                                                                      Royal Mail
   4     Set up of Re-direct Service                                      KW          Contact with Royal Mail made - awaiting details from                           Jun-06
                                                                                      Royal Mail
   5     Establish interim plan for distribution of post for 2 sites to   KW          Awaiting final detail on staff/room allocations and layout                     Jun-06
         cover staged move                                                            plans
   6     Review post distribution service for new building                KW          Meeting planned 21/3/06                                                       May-06
   7     Notification to all staff of revised post service                KW                                                                                        Jun-06

Typing Service
   8    Confirmation of work areas for team members within                KW          Confirmed                                                                      Feb-06
        allocated shared office
   9    Notification to all staff of date of move                         KW                                                                                         Jul-06
  10    Notification to all staff of revised typing service               KW                                                                                         Jul-06

Stationery
  11    Notice to Oyezstraker of move/amendment to contract               KW          Oyezstraker advised Mar 06                                                    May-06
  12    Confirmation of stationery store room specification               KW          Dimensions confirmed/awaiting fit out spec                                     Feb-06
  13    Review stationery stock                                           KW          Meeting with supplier/Feb 06                                                   Mar-06
  14    Confirmation of plan for run down of stock                        KW          Plan completed                                                                 Mar-06
  15    Confirmation of IT facilities at new building                     KW          Met with J Mussell to confirm requirements/Feb 06                              Apr-06
  16    Review working practices/opening times                            KW          Meeting 21/3/06                                                                Jun-06
  17    Close down Stock take                                             KW                                                                                 July/Aug 06
  18    Transfer of stock to new building                                 KW                                                                                 July/Aug 06
  19    Re-stocking of stationery store at new building                   KW                                                                                 July/Aug 06
  20    Notice to staff of closure of stationery at Cleveland Ave site    KW                                                                                         Jun-06

  21     Notice to staff of opening times for new building                KW                                                                                 Jun/July 06

Restaurant Bookings




       7/23/2011 1:00 PM                                                                                                                              Central Business Services
       NEW BUILD TRANSITIONAL PLAN

       Central Business Services




                                                                                                                                                       Target
Action                                                                                                                                                 completion
No     Action                                                       Lead Resp     Comments                                                   Status    date
  22   Review working practices with Nicola James                   KW/NJ         Initial meeting undertaken. Awaiting further information                    Jun-06
                                                                                  from Nicola James
  23     Notice to current customers of date of move                KW/NJ         Awaiting template from Nicola James                                         Jun-06
  24     Revise literature to include new site name/contact no's    KW/NJ         Design work with Stationers Mar 06                                          May-06
  25     Confirmation of contact address/contact no's               KW/NJ         Application for individual postcode made to Royal Mail                      Jun-06

Services to Business
  26    Re-Brand of STB/confirmation of company name and              KW/SC/JB/D In liaison with Sue Campbell, Debbie Leigh and Julie
        trading name                                                  L          Bowron
  27    New stationery design and order                               KW/SC/JB   In liaison with Sue Campbell and Julie Bowron /A&D
                                                                                 students working on design
  28     Notification to clients of moving date/new contact details   KW                                                                                      May-06
  29     Confirmation of allocation of rooms to service STB provision KW/SC                                                                                   Apr-06

  30     Establish plan for close down of STB provision at Cleveland              No courses planned where exam date is after 30/6/06                          Mar-06
         Ave site
  31     Establish alternative accommodation as interim measure for KW/SC         Morton Park - limited availability                                           Mar-06
         delivery of STB provision
  32     Risk Management strategy/Review possible loss of            SC/KW/DL     In liason with Sue Campbell/Debbie Leigh/Directors -                         Feb-06
         income/custom                                                            STB review meetings
  33     Confirmation of STB portfolio                               KW/SC/DIRE   Meetings held with Programme Managers to confirm                             Mar-06
                                                                     CTORS        portfolio/new offers
  34     Review procedures and working practices                     KW           Meeting 21/3/06                                                              Apr-06
  35     Transfer of ISO standard to new site                        KW           Audit completed Jan 06/verbal notification given
  36     Establish on line booking service                           KW           In liaison with Dave Noble/on line booking won't be                          Jul-06
                                                                                  available until after the move
  37     Confirmation of contact address/contact no's                             Awaiting confirmation of individual postcode from Royal                      Mar-06
                                                                                  Mail
  38     Confirmation of arrangements for cash handling             KW                                                                                         Jun-06

Accommodation Bookings/External Clients
  39  Review/confirm facilities available for hire                  KW/NJ/SC      In liaison with Nicola James/Sue Campbell                                    Mar-06
  40  Establish marketing plan                                      KW/SC/JB      In liaison with Sue Campbell/J Bowron                                        Apr-06




       7/23/2011 1:00 PM                                                                                                                        Central Business Services
       NEW BUILD TRANSITIONAL PLAN

       Central Business Services




                                                                                                                                                        Target
Action                                                                                                                                                  completion
No       Action                                                        Lead Resp   Comments                                                   Status    date
  41     Close down of hire facilities at Cleveland Ave site           KW          No bookings being taken for June 06 onwards                                 Jun-06
  42     Notify current clients/move - new address/contact no's        KW                                                                                      May-06
  43     Confirmation of booking system                                KW/SC/JB                                                                                Jun-06
  44     Risk Management strategy/Review possible loss of              SC/KW/DL    In liason with Sue Campbell/Debbie Leigh/Directors -                        Feb-06
         income/custom                                                             STB review meetings

Customer Comments
  45  Revise customer comments card for re-print                       KW                                                                                       Jun-06

Print/Scan
   46   Confirmation of move and set up of equipment                   KW          New equipment installed Dec 05- supplier informed of                        May-06
                                                                                   approx timescale for move

Reprographics
  47   Notify suppliers of move/address and contact no's               SD/KW                                                                                    Apr-06
  48   Confirmation of Reprographics Unit room specification           KW          Concern/smaller room than original plan Approx 37sq. m                       Feb-06
                                                                                   down to approx 30 sq. m. Layout plan amended however
                                                                                   some concern over location of power points
  49     Confirmation of staff room specification re: allocation of    KW/SD       Plan confirmed with DL- Feb 06 Further copiers required.                     Feb-06
         satellite photocopiers                                                    Meeting held with supplier to confirm additional costs.
                                                                                   List of locations circulated Mar 06
  50     Review of working practices/procedures/opening times          KW/SD       Meeting 21/3/06                                                              Apr-06
  51     Establish interim service for Reprographics to cover staged   KW/SD                                                                                    Jun-06
         move
  52     Stock check on equipment/materials                            KW/SD                                                                                    Jun-06
  53     Transfer of other Reprographics equipment/stock to new        KW/SD                                                                            Jul/Aug 06
         site
  54     Confirmation of plan for run down of stock                    KW/SD       Plan underway. Stock reduced. Stage 2 to be                                 May-06
                                                                                   implemented May 06
  55     Confirmation of IT facilities at new building                 KW/SD                                                                                   Apr-06
  56     Notification to clients of moving date/new contact details    KW/SD       Awaiting letter template                                                    May-06
  57     Establish plan for close down at Cleveland Ave site           KW/SD                                                                                   Mar-06




       7/23/2011 1:00 PM                                                                                                                         Central Business Services
       NEW BUILD TRANSITIONAL PLAN

       Central Business Services




                                                                                                                                       Target
Action                                                                                                                                 completion
No      Action                                              Lead Resp   Comments                                             Status    date
General
  58    Review current archiving plan and update            KW/C&BS/R Further electronic archiving achieved. Customer                          Apr-06
                                                            EPRO TEAM comments now being moved over to electronic archives

  59     Confirmation of exact date of move for each area   KW/C&BS/R                                                                          Jun-06
                                                            EPRO TEAM

  60     Disposal of obsolete equipment                     KW                                                                                 Jun-06
  61     Staff training                                     KW




       7/23/2011 1:00 PM                                                                                                        Central Business Services
      NEW BUILD TRANSITIONAL PLAN

      Work Based Learning




                                                                                                                                                     Target
Action                                                                                                                                               completion
No     Action                                               Lead Resp      Comments                                Status                            date

                                                                                                                  Notification received, 19/12/05
                                                                                                                  changes to allocation noted
  1     Confirm details of staff room allocation            ED of CR    Monitor allocation notification from Exec follow up to confirm changes            1/3/2006
                                                                                                                  Request information at next
                                                                                                                  CR mtg to be cascaded to
                                                                                                                  staff at next meeting ( possibly
                                                                                                                  last week July first 2 in Aug).
                                                                                                                  Still awaiting confirmation
                                                                                                                  (19/12/05) Confirmation slot
  2     Notify staff of window for move in 06               WBL Str Mgr Timescale to be gained from ED of CR between last 2 weeks in July               11/30/2005



                                                                                                                     Arrange meeting with MG w/c
                                                                                                                     21/11. Meeting attended
        Identification of specific office furniture to be moved            Meet with MG to identify what can and     19/12 highlighted, informed
  3     to Haughton Rd                                          WBL Team   can not be moved                          relating to storage and move       12/19/2005
        Inform staff of room allocation and new working                    Information received from ED of CR        Staff informed of room
  4     practices                                               WBL Mgr    regarding allocation on 24th Oct staff    allocation 31/10                   10/31/2005
                                                                                                                     Staff notified of archiving
                                                                           Team to identify those items that need to requirements. Archiving due
  5     Archiving of relevant materials                     WBL Team                                                 Dave Pinkney April 06
                                                                           be archived in line with LSC guidelines for completion to advise when         2/28/2006
                                                                                                                   access is available.
                                                                                                                   Accessed, assessed and
                                                                           Contact caretaking staff to access      returned where necessary
  6     Historical Archiving reviewed                       WBL Team       historical archiving for review         10/10                                 11/6/2005

                                                                                                                   JM Contacted regarding
                                                                                                                   allocation, requests for mobile
                                                                           Contact Jeremy Mussell regarding        technologies through Debbie
  7     Mobile technologies sourced for mobile staff        WBL Mgr        laptop allocation                       Leigh                                11/13/2005




                                                                                                                                                     Work Based Learning
      7/23/2011 1:00 PM
       NEW BUILD TRANSITIONAL PLAN

       Work Based Learning




                                                                                                                                                       Target
Action                                                                                                                                                 completion
No     Action                                                 Lead Resp     Comments                                  Status                           date
                                                                            Inform marketing of specific forms with   Marketing informed of specific
  8      Identification of specific forms with college logo   WBL Team      logos                                     forms 11/10/05                      10/11/2005
         Notify external organisations of move and new                      Draft letter to be forwarded to all
  9      contact details                                      WBL Team      external contacts including employers     Pending                              5/31/2006

                                                                                                                      Visit arranged for 18th Nov,
  10     Arrange site visit for WBL Team                      WBL Op Mgr Contact Mick Gossage to arrange              completed                           11/30/2005
  11     Identify specific dates for hardware removal         WBL Str Mgr Monitor overall college transition plan     Pending                              5/31/2006
                                                                                                                      Pending. Meeting with Andy
                                                                                                                      Gilpin to be arranged for end
                                                                                                                      of March to assess issues
  12     Confirmation of available storage in staff room      WBL Str Mgr Monitor overall college transition plan     relating to storage                  5/31/2006
                                                                                                                      Discuss at team meeting with
                                                                                                                      expected inductions June
                                                                            Team to develop schedule of interview     2006 where practicable.
  13     Plan for early induction of apprentices              WBL Team      and induction dates                       Interview process started Feb       11/30/2005
                                                                                                                      Mentor to progress at next
         Timetabling of room for E2E social development                   E2E mentor to contact central               team meeting. System not yet
  14     delivery                                             E2E Mentor timetabling to secure room allocation        available                           11/30/2005
  15     Confirm pool cars for WBL                            WBL Str Mgr Raise with ED CR as a priority              Pending                             09/01/2006




                                                                                                                                                       Work Based Learning
       7/23/2011 1:00 PM
       NEW BUILD TRANSITIONAL PLAN

       Customer Relations




                                                                                                                                                                        Target
Action                                                                         Lead                                                                                   completion
 No                                   Action                                   Resp                                  Comments                              Status        date
  1    Establish with all staff level of storage facilities and room at      AAmos       All staff aware of rooms and potential storage space. Awaiting                    Feb-06
       new college, including any potential shelf storage, number of                     details from estates as to shelving. Need to meet with Mick to
       filing cabinets, cupboards                                                        discuss needs of teams where level of paperwork is high ie
  2    Establish with all staff protocols for storing of information, data   AAmos       All staff aware of use of shared area, data sticks               Complete          Dec-05
  3    Review use of stationary ie moving from leaver arch files to          Team        Decision made to continue using current method of stationary     d
                                                                                                                                                          Complete          Mar-06
       green hanging files within filing cabinets                            Managers                                                                     d
  4    Organise date for clearout and caretakers to remove old files,        AAmos    Clearout completed for all areas                                    Complete          Feb-06
       paperwork, literature, equipment etc                                                                                                               d
  5    Clear out of old files, paperwork, literature, equipment etc          All Staff                                                                    Complete           Apr-06
                                                                                                                                                          d
  6      Archiving of files, paperwork which needs to be retained, but       All Staff                                                                                       Apr-06
         won't be going to new build
  7      Ensure all important files and documents are backed up to           All Staff Staff have memory sticks and recording of information has                         May-06
         cd/memory sticks                                                              begun
  8      Review of all literature/information held in stores - destroy old   Marketing List received from stores. To be reviewed and decision made as                    May-06
         literature                                                          Team      to what will be transferred and what will be destroyed
  9      Ensure posters/information is displayed detailing opening           Team                                                                                         Jun-06
         times of all services and moving dates at Cleveland Avenue          Managers
  10     Timetabling confidential room for Counselling sessions              KCoulson Room F23 timetabled for Counselling                              Complete As soon as
                                                                                                                                                       d        able to time
                                                                                                                                                                table
  11     Establish number of computer terminals in rooms/areas in            AAmos     Awaiting official information from Jeremy Mussell, this area is                   Nov-05
         new build                                                                     still very unclear. Concerns in particular over room F18.
  12     Establish where fax/photocopiers will be in new build               AAmos     Photocopier available in F18 where Admissions and Student       Complete          Dec-05
                                                                                       Finance based                                                   d
  13     Establish number of printers in rooms/areas in new build            AAmos     Printer in G5, F9, F18                                          Complete          Dec-05
                                                                                                                                                       d
  14     Updating of all area literature with new logo                       Team      In progress                                                              When new
                                                                             Managers                                                                           logo is in place

  15     Updating of all area literature with new logo and telephone         Team     Awaiting official confirmation that telephone extentions will                  When new
         extension numbers                                                   Managers remain the same or what they will change to. Address now                       telephone
                                                                                      confirmed                                                                      extensions are
                                                                                                                                                                     in place




       7/23/2011 1:00 PM                                                                                                                                     Customer Relations
       NEW BUILD TRANSITIONAL PLAN

       Customer Relations




                                                                                                                                                                      Target
Action                                                                Lead                                                                                          completion
 No                                Action                             Resp                             Comments                                         Status         date
  16   Visit Stockton Riverside College to determine how they carry AAmos/K Visit took place on 18th January. Information fed back to                 Complete           Feb-06
       out enrolment events in similar building                     Coulson enrolment and induction group                                             d
  17   Planning for College Starts Here and Main Enrolment - set up AAmos   Student induction and enrolment group set up. Decision made               Ongoing             Mar-06
       task group                                                           as to which areas to use in new building. Plans and flowchart to
                                                                            be put together.
  18   Review accommodation in the new build to determine where AAmos       Visit carried out. Discussions with curriculum staff took place.          Complete Regular visits
       enrolment events can be carried out                                  Will use front rotunda and 1st floor classrooms of block b and c.         d        to the new
                                                                                                                                                               build to identify
                                                                                                                                                               potential areas


  19     Ensure all information is taken off notice boards across        Team                                                                                              Jul-06
         Cleveland Avenue site                                           Managers
  20     Put up all information, including opening times on notice       Team                                                                                             Aug-06
         boards across new site - ensure new logo is incorporated into   Managers
         new information
  21     Liaise with estates to ensure signage is accurate and           AAmos       Signage being dealt with by Estates. Marketing not involved at   Not
         sufficient for all areas in new and disparate locations                     this current stage.                                              applicable

  22     Packing of boxes for the move                                   All Staff                                                                                 Before
                                                                                                                                                                   allocated
                                                                                                                                                                   moving date
  23     Allocate desks for all staff                                    AAmos       Room F9 desks allocated. Further discussion with Llawrence-                           May-06
                                                                                     Crockford and J Brown re F18 required. Further discussion with
                                                                                     J Mussell for room S54. Customer Service staff will be rota'd
                                                                                     around G05, G26.
  24     Determine way of booking individual interview rooms, seminar AAmos          F23 and F23a now booked out for guidance and counselling.      Complete              Jan-06
         rooms and ensuring they are booked in advance for student                   Internal diaries to be set up. When empty these rooms will be d
         finance, careers guidance, counselling                                      offered to all staff on the floor.




       7/23/2011 1:00 PM                                                                                                                                  Customer Relations
       NEW BUILD TRANSITIONAL PLAN

       Customer Relations




                                                                                                                                                                    Target
Action                                                                       Lead                                                                                completion
 No                              Action                                      Resp                              Comments                                 Status       date
  25   Ensure website is updated with new logo and address details         Marketing Audit across the website has been carried out to ensure all      Complete Logo phased
                                                                           Team      areas are changed. New logo, colours and branding now in         d        in Jan 06,
                                                                                     place                                                                     address and
                                                                                                                                                               telephone
                                                                                                                                                               details prior to
                                                                                                                                                               moving date in
                                                                                                                                                               July 06
  26     Ensure all customer relations areas update their information,     Team      Ongoing. However changes are required once we move to new                           Jul-06
         on-line forms etc on the website                                  Managers site.
  27     All Customer Relations procedures on the staff intranet to be     Team      Need confirmation on who uploads procedures and policies                  Logo phased
         updated with new logo, new information relating to the new        Managers onto staff intranet. Procedures currently being updated and                in Jan 06,
         site                                                                        then will be sent to Angela Shaw. All procedures will need to be          other details
                                                                                     updated again once we move into the new site.                             once move
                                                                                                                                                               has taken
                                                                                                                                                               place
  28     All staff physically move into new build                          All Staff                                                                           Allocated
                                                                                                                                                               moving date
  29     Determine what telephone numbers will be carried forward to       AAmos     Liaise with Jeremy Mussell                                                         Mar-06
         the new site
  30     Determine what extension numbers will be in situ for all staff,   AAmos      Liaise with Jeremy Mussell                                                        Mar-06
         in particular for Marketing publications




       7/23/2011 1:00 PM                                                                                                                                 Customer Relations
NEW BUILD TRANSITIONAL PLAN

Guidance




                                                                                                                                                    Target
Action                                                                    Lead                                                                    completion
 No                                 Action                                Resp                         Comments                          Status      date
  1    Training of staff on use of shared area                          KCoulson   Spring clean of shared area. All staff except Linda                  Jun-06
  2    Timetabling of confidential interview room                       KCoulson   Wood trained
                                                                                   Room timetabled. Diary to be set up                                 Aug-06
  3    Finalising Careers Education Programme for 06/07 and             Guidance   Programme completed. Will be put into tutorial pack                  Jun-06
       sending out to tutors for early booking                          Team       and then emailed out to tutors
  4    Plan day to day work patterns in new location                    Guidance   Will be discussed at guidance planning meeting in                   Jun-06
                                                                        Team       May
   5    Timetable rooms for guidance drop in sessions                   Guidance   Room timetabled. Diary to be set up                                 Aug-06
                                                                        Team
   6    Establish location of Careers Library within the LRC            AAmos      Liaise with Charles Sharp                                           Mar-06
   7    Ensure computer is set up in confidential interview room with   AAmos      Liaise with Jeremy Mussell                                          Nov-05
        access to careers guidance programmes




7/23/2011 1:00 PM                                                                                                                                       Guidance
NEW BUILD TRANSITIONAL PLAN

Marketing


                                                                                                                                                     Target
Action                                                                     Lead                                                                   completion
 No                                  Action                                Resp                         Comments                         Status        date
  1    Write out to marketing suppliers, contacts and partners           Marketing Suppliers notified informally. Formal letters to be                   May-06
       regarding new name and logo use                                             sent out
  2     Ensure 1 copy of all literature is kept in file for reference    Marketing 1 paper copy of each piece of literature is filed   Complete           Apr-06
       (2005/06, 2004/05, 2003/04 one off literature only)                         along with electronic copies                        d
  3    Save photos onto disk                                             Marketing Where possible all photos now on disk               Complete           Apr-06
                                                                                                                                       d
   4    Marketing jobs will continue as normal however some jobs         Marketing Planning now underway for Summer Campaign,                   All to be
        (collecting info or printing) may need to be pushed forward to             College Starts Here Invitations, Programme                   complete by
        March/April/May/June. These are:                                           Handbook.                                                    Jun 06 before
   5    • College Starts Here cards (usually July)
        Undertake work on re-brand literature, events etc before,        Marketing Ongoing                                                      the move
                                                                                                                                                Ongoing
        during and after relocation
   6    When planning summer campaign literature and adverts and         Marketing Clearer now as to moving dates along with                      Ongoing
        PT Prospectus - decide what contact details we use, which                  opening days and enrolment events
        site we direct the public to to enrol for which time periods

   7    Determine Marketing's extension number in the new build,        Marketing Marketing carrying their extension to the new      Complete            Apr-06
        look at implications of a new number, ability to receive                  build                                              d
        messages, voice mails
   8    Determine with the finance office the ability to raise Purchase Finance Trying to process as many orders as possible by                         May-06
        Orders at all times in order to process jobs to be raised)                the end of July
   9    Discuss and determine available storage space for Marketing Marketing Not Marketing responsibility, this is a stores         Not                 Apr-06
        literature within the new build                                           responsibility                                     applicable




                                                                                                                                                            Marketing
7/23/2011 1:00 PM
NEW BUILD TRANSITIONAL PLAN

Marketing



  10    Items that must be transferred to the new site (and quantity              Liaise with Mick Gossage and Peter Jones re               Jun-06
        that will be in Stores during the transition) are: - PT                   storage space
        Prospectus Q: 20,000-30,000
        - FTSG Q: 10,000
        - College Starts Here/Good Luck cards Q: 2,500
        - Parents Guide to Student Life Q: 500 approx.
        - Guide to Student Life Q: 500 approx.
        - Services to Business literature and corporate folders Q:
        depends upon what we have had to re-brand
        - HE Guides Q: 2,000 approx
        - Pens Q: 4,500 approx.
        - Annual Review Q: 500 approx.
        - Application forms Q: new batch with new address 10,000
        - Student Diary & Planner Q: 1,600
        - Exhibition stands and banners Q: up to 20 stands
        - Programme Handbook covers Q: 1,600
        - Awards trophies Q: we can delay the return of these until
        September but will need storage after this before the next
        awards event
        - Catterick banner Q: 1

  11                                                                   DNoble     This should be simply a case of migrating
                                                                                  exisiting servers and replicating all exisiting
        Carry out audit of website server requirements                            configurations - so an audit may not be needed
  12    Test Web Services - Test all functionality on the site, identify DNoble
        any problem areas and liasie with RM to resolve any emerging
        issues
  13    Website re-brand - Can be carried out concurrently with          DNoble   New logo, colours, and branding now in place.     As soon as
        exisiting site                                                            Plans now in place to update and re-launch the    new logos,
                                                                                  website with new headings.                        branding
                                                                                                                                    strategy in
                                                                                                                                    place




                                                                                                                                              Marketing
7/23/2011 1:00 PM
NEW BUILD TRANSITIONAL PLAN

Admissions




 Lead
 Resp                             Comments                                   Status   Target completion date
Admissi                                                                                                        May-06
ons
Admissi Interviews will cease on Fri 29th July and will begin again in    Completed                            Apr-06
ons     the new build on Monday 14th August
Admissi College Starts Here invitations being worked on currently.                                             May-06
ons
Team/S
Cowley

AAmos Inform Mick Gossage of amount of storage space required for                                              Feb-06
      handling one full year of part-time and full-time applications

Admissi Statement put into offer letters about the new build              Completed                            Jan-06
ons
Team/S
Cowley

AAmos     Two laser printers in F18                                     Completed                              Nov-05
AAmos/    Updated for Sept 06 intake. Will need to be updated again for                                        Sep-06
Marketi   Sept 06 when the move takes place
ng
Team
AAmos/    Updated for Sept 06 intake. Will need to be updated again for                                        Sep-06
Marketi   Sept 06 when the move takes place
ng
Team
AAmos/    Updated with new College logo. Will be updated again with                                             Jul-06
Marketi   new address after move takes place
ng
Team
AAmos/    Currently being reviewed                                                                             Jun-06
Marketi
ng
Team




7/23/2011 1:00 PM                                                                                                        Admissions
NEW BUILD TRANSITIONAL PLAN

Admissions




Admissi Process now in place and applications coming through. No        Jun-06
ons     interviews this year, just offer of a place. Decision made by
Team/S Exec.
Cowley

Admissi Event booked for 11th May. New enrolment forms for 06/07        May-06
ons     now in college
Team/S
Cowley




7/23/2011 1:00 PM                                                                Admissions
NEW BUILD TRANSITIONAL PLAN

Schools Liaison




                                                                                                                                                  Target
Action                                                                   Lead                                                                   completion
 No                                  Action                             Resp                         Comments                         Status       date
  1    Send out formal letter to all external contacts with new build  KWilson                                                                       May-06
       address, telephone number
  2    Become familiar with all aspects and areas of the site in order KWilson                                                                         Jun-06
       to carry out tours with students, external contacts etc.

   3    Invite all Year 11's to come in an have a look around the        KWilson                                                               Invites out in
        college - individual invites through school data                                                                                       Jul 06, tours in
                                                                                                                                               Aug 06
   4    Planning of Careers Advisers Day, set date, book relevant       KWilson    Link in with marketing regards publication of FT                     Jun-06
        rooms in new build. Write out and invite careers advisers,                 Student Guide
        connexions, mccmullen house etc
   5    Planning of Open Events - times, dates, location within new     KWilson                                                                        Aug-06
        build
   6    Plan evening for parents of pre-16's to come and visit new site KWilson                                                                last week in
                                                                                                                                               Aug 06
   7    Arrange visit to the new build for any other external contacts   KWilson                                                                       Sep-06
        who are not visiting the careers day




7/23/2011 1:00 PM                                                                                                                                    Schools Liaison
NEW BUILD TRANSITIONAL PLAN

Student Finance




                                                                                                                                         Target
Action                                                                    Lead                                                         completion
 No                                 Action                                Resp                   Comments                   Status        date
  1    Determine storage facilities in new build for EMA timesheets,    AAmos    Awaiting confirmation from Mick Gossage                    Feb-06
       LSF applications, travel, childcare cards
  2    Determine if electronic registers are going to be in use which   AAmos    Liaise with Sue Harris                                      Apr-06
       would avoid using timesheets for EMA and ALG payments

   3    Write to equipment, book, kit suppliers, EMA, ALG, Care to       Student                                                             May-06
        Learn, nurseries etc with new address and contact details        Finance
                                                                         Team
   4    Determine where students will stand and wait within Room         Student                                                             Apr-06
        F18 for student finance, organise any necessary chairs           Finance
                                                                         Team
   5    Determine availibility of room for confidential discussions with AAmos     Room F23 and F23a booked                Complete          Feb-06
        students regarding their finances                                                                                  d
   6    Review electronic databases in Student Finance to ensure         JAtkinson                                                           May-06
        more data is stored electronically
   7    Put together schedule of EMA student signups                     JAtkinson                                                            Apr-06
   8    Book seminar rooms in new build from Aug - Dec to deliver        JAtkinson Liase with Chris Smith                             As soon as
        EMA student signup sessions                                                                                                   able to
                                                                                                                                      timetable




7/23/2011 1:00 PM                                                                                                                            Student Finance
NEW BUILD TRANSITIONAL PLAN

Customer Services




   1    Determine area for displaying course literature and leaflets in    AAmos                                                                          Mar-06
        the new building
   2    Research display equipment and purchase                            AAmos/Marketi                                                                 May-06
                                                                           ng Team
   3    Ensure display equipment is fitted and filled with literature      AAmos/Estates                                                                   Jul-06

   4    Purchase staff uniforms with new logo                              SCowley         Paper for Exec with uniform choices and                       May-06
                                                                                           costings to be done
   5    Purchase new gold badges with new logo for staff                   Scowley                                                                       May-06
   6    Enrolment forms with new logo                                      SCowley         Now in stock                              Complete            May-06
                                                                                                                                     d
   7    Write out to landlords on accommodation list to inform them of SCowley/Custo                                                                     May-06
        new address and information                                    mer Services
                                                                       Staff
   8    Ensure notice is served on the college shop                    DJL           Notice given.                                   Complete             Feb-06
                                                                                                                                     d
   9    Determine actual closing date of the college shop                  AAmos/Exec      Agreed on 30.06.06. Notices to go up in                       Dec-05
                                                                                           the shop at the beginning of June informing
                                                                                           the public of it's closure
  10    Inform QE of closing date of the college shop                      AAmos           Completed. QE do not want to be             Complete           Jan-06
                                                                                           represented on barrow at Cornmill           d
  11    Ensure all equipment, information, literature in the shop is       SCowley/Custo                                                          Week after
        destroyed, returned to main site as appropriate. Safe, till, pdq   mer Services                                                           closing
        is removed                                                         Staff
  12    Write out to organisations that display college literature to      SCowley/Custo                                                                 May-06
        inform them of new address and information and that they will      mer Services
        be receiving new and updated publications on a regular basis       Staff

  13    Determine which organisation will be installing new telephone      AAmos           Liase with Jeremy Mussell                                     May-06
        system and carrying out training
  14    Ensure staff are fully trained on the new                          SCowley         Liase with Jeremy Mussell                                      Jun-06
        telephone/switchboard system
  15    Ensure correct voice activated messages are recorded for           SCowley/AAm                                                            As soon as
        new telephone/switchboard system - Customer Services and           os                                                                     telephone
        cross college                                                                                                                             system is set
                                                                                                                                                  up




7/23/2011 1:00 PM                                                                                                                                   Customer Services
NEW BUILD TRANSITIONAL PLAN

Customer Services




  16    Update staff telephone directory with new extension numbers SCowley/Custo                                                            As soon as
                                                                    mer Services                                                             telephone
                                                                    Staff                                                                    system is set
                                                                                                                                             up
  17    Determine security aspects of locating the till within the open  SCowley/Healt Till will be under desk. Panic buttons       Complete         Mar-06
        plan customer services area in the new build - ensure health     h & Safety    installed. Caretaker assigned to the area.   d
        & safety officer carries out a risk assessment                   Manager       Member of finance will work with Customer
                                                                                       Services staff during peak enrolment
                                                                                       periods.
  18    Look at logistics of enrolling students in an open access area - SCowley/AAm Allocated space in Foyer by Exec, Interview                     May-06
        where would students sit to complete enrolment forms, look at os               room available in LRC. Confirm where
        confidential information and determine a room for such                         space will be with Exec.
        discussions to take place
  19    Ensure minicom is moved and is up and running in the new         SCowley       Liase with Jeremy Mussell                             As soon as
        building                                                                                                                             telephone
                                                                                                                                             system is set
                                                                                                                                             up
  20    Contact the plant supplier and ensure they remove the plants SCowley            Give notice to Elmfield. Look at possible                   May-06
        from Cleveland Avenue site and move required number to the                      new suppliers. Liaise with Exec
        new building
  21    Organise new visitors badges with new college logo and       SCowley                                                                 When new
        updated health and safety regulations                                                                                                logo is in place

  22    Develop new directions for visitors, type up and copy             KAppelby/CDa Review need based on signage                                   Jul-06
                                                                          mer
  23    Ensure caretakers radio is moved and is up and running on         CDamer       Liaise with Mick Gossage                              Upon move
        the front desk                                                                                                                       into new build
  24    Determine location of reception staff in the area in the front    SCowley/CDa Location of staff determined                           Jun 06/Upon
        rotunda and ensure all files and work equipment is set up         mer/KFernand                                                       move into new
                                                                          es                                                                 build
  25    Ensure emergency telephone is set up and working on the           SCowley      Liase with Jeremy Mussell                             Upon move
        front desk                                                                                                                           into new build
  26    Determine where staff will store coats and personal items         SCowley       Liaise with Mick Gossage                                      Jul-06
        such as bags
  27    Security training for staff on front desk                         SCowley       Arrange cpd training with personnel                          Aug-06




7/23/2011 1:00 PM                                                                                                                               Customer Services
NEW BUILD TRANSITIONAL PLAN

Customer Services




  28    Determine amount of storage space for enrolment forms,         KAppelby                                                              Jul-06
        letter head, envelopes for front desk and back up storage area
        for overflow of stationary
  29    Write out to all learners on the Customer Service Mailing list Customer      Could be done along side the mailer for the            Jun-06
        to inform them of the new college                              Services Team new prospectus

  30    Review job descriptions for customer services staff to reflect   SCowley         Include increased till activities, reception       Sep-06
        any changes in working in the new build                                          role
  31    Staff Rotas to cover all areas of work in the new build along    KAppelby        Saturday morning to be covered by                  Jun-06
        with the Cornmill Barrow (monthly)                                               Customer Services Staff. Spoken to
                                                                                         personnel and agreed overtime status and
                                                                                         not to give time back.
  32    Staff training on layout of the building and where all           SCowley/KAppl                                                       Jul-06
        departments, facilities are located to ensure knowledge of the   eby
        building for signposting and tours is accurate
  33    Purchase new diary for Reception area on front desk              CDamer                                                             Jun-06
  34    Update customer services evaluation to reflect new location      SCowley/AAm                                                         Jul-06
                                                                         os




7/23/2011 1:00 PM                                                                                                                       Customer Services
       NEW BUILD TRANSITIONAL PLAN

       Learning Support




                                                                                                                                      Target
Action                                                                   Lead                                                         completion
No     Action                                                            Resp    Comments                           Status            date
   1   SFL Resources- identify essential learning resources -            JB                                         in progress              Dec-05
       disposal of non essential
   2   SFL Student work to be retained ( awarding body                   JB                                         in progress              Jun-06
       requirements)
   3   SFL Equipment - identify any large(size or quantity) specialist   JB                                         in progress              Dec-05
       items to be moved or for disposal
   4   SFL - transfer and storage of student data - ILPs                 JB                                         not yet started          Jun-06
   5
   6   ALS Sensitive data- live - to confirm transition and space        AG                                         in progress               Jul-06
       allocation/security in new build.
   7   ALS Sensitive data - historic - disposal or archive               AG                                         in progress               Dec-05
   8   ALS Sensitive data - new referrals- confirm procedure             AG                                         not yet started   June - August
                                                                                                                                      06
   9     ALS Key cabinet- existing or new for accessing sensitive data AG                                           in progress               Dec-05

  10     ALS - Midas - existing information transferred to laptop &  AG & Amc                                       not yet started          Jun-06
         student records
  11     ALS - Spirals - new - installed on designated laptops AG &  AG JM                                          not yet started          Jun-06
         CD
  12     ALS - Super Nova soft ware package (currently on pc in KSC) AG JM                                          not yet started          Jun-06

  13     ALS Equipment - confirm storage space and security in new               Storage space allocated            Completed                Dec-05
         build
  14
  15     SFL & ALS Inform external agencies - Employers, Social          JB AG                                      in progress              Jun-06
         Services,Connexions, Dyslexia Group, Aim Higher, DAD
  16     SFL & ALS Disposal - 0n going for paper/docs - to be            JB AG                                      in progress              Jun-06
  17     reviewed monthly
         SFL & ALS Personal effects- removed                             All                                        in progress              Jun-06
  18     SFL & ALS Electronic Storage of materials                       JB      Query data sticks for staff        in progress              Jun-06
  19                                                                                                                                         Jun-06
  20     Pathways - sensory room - clarify move with Beaumont Hill       RB      This is Beaumont Hill's resource   in progress              Dec-05




       7/23/2011 1:00 PM                                                                                                          Learning Support
NEW BUILD TRANSITIONAL PLAN

LRC




                                                                                                                                 Target
Action                                                                           Lead                                            completion
No        Action                                                                 Resp   Comments                        Status   date
      1   Investigate removal methods (specialist company ?)                            Removals out to tender. Non complete            Jan-06
      2   Update Catalogue - remove identifiable unwanted stock                                                                         Apr-06
      3   Estimate number of boxes required                                                                                             May-06
      4   Survey actual site and check against plan (desk and shelf locations)          Note any variations                             May-06
      5   Give advance warning to users of disruption of services                       Various comms. Methods                          May-06
      6   IT Support to move all IT equipment and install                               IT Support time scale
      7    Storage boxes to be labelled and ordered
      8   Personal materials to be packaged for removal                                 **
      9   New shelving to be located in new build                                       Ref. floor plan
     10   Books and journals to be unloaded from shelves into boxes                                                                     Jul-06
     11   Book boxes to be moved to new build                                           Date to be confirmed                            Jul-06
     12   Books and journals to be unpacked to correct shelf locations                  **
     13   Disposal of old shelving                                                                                                      Jul-06
     14   Check locations                                                                                                              Aug-06
     15   Establish correct IT functions( Computer bookings, catalogue etc.)                                                           Aug-06
     16   Restore full operations                                                                                                      Aug-06




7/23/20111:00 PM                                                                                                                                 LRC
      NEW BUILD TRANSITIONAL PLAN

      Childcare




                                                                                                                                                             Target
Action                                                                  Lead                                                                              completion
 No                               Action                                Resp                         Comments                                  Status           date
  1    To complete a report on options for Out Of School provision at JC       Breakfast Club and AfterSchool Club will not operate at      Report          30.11.05
       new site for Executive Board to consider what services the     Exec     new Centre                                                   submitted
       Centre will deliver.                                                                                                                 to
                                                                                                                                            Executive
  2     Inform parents of the Out of School provision that will operate JC     Breakfast Club and AfterSchool Club will not operate at letters sent          Dec-05
        at the new site.                                                       new Centre                                                   out to
                                                                                                                                            parents WB
                                                                                                                                            27th March
                                                                                                                                            06
  3     To inform Early Years Ofsted regarding relocation, complete      JC    The Centre will have to be set up prior to inspection visit. Relevant      01/01/2006
        relevant documentation and maintain communication on a                 Children will not be able to move to new site until the      forms           on going
        regular basis.                                                         Centre is registered.                                        completed
                                                                                                                                            awaiting
                                                                                                                                            response
                                                                                                                                            from Ofsted

  4     To review name of Centre due to Centre located near new site JC JB     New Name - Darlington College Childcare Centre             Name                Jan-06
        named the `Fun Time Zone Childcare Centre.`                  Marketing                                                            agreed,
                                                                                                                                          new Logo
                                                                                                                                          established
                                                                                                                                          and
                                                                                                                                          approved
  5     Additional equipment list to be drawn up.                        JC    Furniture list completed                                   Equipment          Nov-05
                                                                                                                                          list
                                                                                                                                          completed
  6     Equipment to be ordered                                          JC    Storage of equipment when delivered? No available                              Jun-06
                                                                               space at current Childcare Centre.
  7     Business plan, financial forecast, prices and staffing plan to   JC    Staff to be employed prior to new Centre opening for        To be              Mar-06
        be establish for new Centre.                                           business so full induction of service and training can take presented
                                                                               place.                                                      to executive
                                                                                                                                           24th March
                                                                                                                                           06




      7/23/2011 1:00 PM                                                                                                                                       Childcare
      NEW BUILD TRANSITIONAL PLAN

      Childcare




                                                                                                                                                              Target
Action                                                              Lead                                                                                   completion
 No                                Action                           Resp                          Comments                                    Status             date
  8    Review Childcare Service Prospectus and arrange to be      JC JB     Currently being reviewed                                                          Mar-06
       produced.                                                  Marketing
  9    Cook to be appointed, risk assessment to complete menus to JC                                                                                             Jul-06
       established, organise food orders and weekly deliveries.

 10     Environmental Health to visit new Centre to complete a full  JC         Certificate is required before Early Years Ofsted                                Jul-06
        inspection of premises. Including Centres kitchen which will            Inspection takes place.
        be used to prepare children’s meals.
 11     Review and up date Childcare Service polices and             JC AC JH                                                                                   May-06
        procedures.
 12     Plan move to new site                                        JC         This will require two moves one initial to move part of the Archiving in   July / Aug 06
        Two moves require one initial to set up the Centre prior to             Centres furniture, equipment and resources to set up the Childrens
        inspection.                                      Second move            new site prior to the Early Year Ofsted Inspection.         room
        to remove all existing furniture, resources and equipment to                                                                        completed.
        the new site.                                                                                                                       Office to be
                                                                                                                                            completed
                                                                                                                                            by May 06
 13     Complete staff rotas to ensure that there is sufficient staffing   AC   This will take at least a week and during this time there                        Jun-06
        at the current site and to enable staff to set up the new               will be three team members of annual leave, so over
        Centre.                                                                 time or additional staffing may be required.
 14     Review all Centres internal documentation in line with new         JC                                                                                   May-06
        College logo.
 16     Plan communication with parents to keep them regularly             AC                                                                                  on going
        informed of developments.
 17     Inform all external partners of new contact details, including     JC                                                                                    Jul-06
        CIS.
 18     Visit local providers in Haughton Road area to keep them           JC   Local Childcare providers up dated at Childcare Private                          Jan-06
        informed of developments, PR exercise.                                  Providers meeting.
 19     Update information on College web site and staff intranet.         JC                                                                                   Jun-06
 20     Organise an open day for all existing parents, children,           JC                                                                                   Aug-06
        prospective and new users.
 21     Hold open event for Sure Start Partnership, local providers        JC                                                                                   Aug-06
        and partners to view Centre.




      7/23/2011 1:00 PM                                                                                                                                          Childcare
       NEW BUILD TRANSITIONAL PLAN

       Childcare




                                                                                                                                               Target
Action                                                                   Lead                                                               completion
 No                                Action                                Resp                             Comments                 Status         date
  22   Liaise with Architects and College lead regarding actual build. JC                                                                     on going

  23     Pat testing for all new electrical items pre inspection         JC                                                                      Jun-06
  24     Training for team regarding new system for collection of fees - JC                                                                      Aug-06
         chip and pin and direct debts.                                  Finance
                                                                         Manager
                                                                         TL
  25     Liaise with College internal departments regarding access to JC                                                                        on going
         service e.g. print room, stationary, post etc..
  26     Completed risk assessment for new Centre.                       JC                                                                 July / Aug 06
                                                                         H&S
                                                                         Manager
  27     Marketing plan to advertise Centre to potential users. Staff to JC JB                                                                   Mar-06
         attend main enrolment events.                                   Marketing
  28     IT system first steps in place and running to account for fees JC IT                                                                     Jul-06
         etc
  29     Order internal signage individual rooms within the nursery      JC                                                                       Jun-06
  30     maintenance assistance at new centre
  31     Source company to supply nursery meals during period when JC              Currenlty investigating a few possible ideas.                  Jan-06
         College Bistro will be closed




       7/23/2011 1:00 PM                                                                                                                          Childcare

				
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