Incident Response Action Plan for the Greater Umatilla Community by jizhen1947

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									                             CSEPP
                             Incident Response Action Plan
                             for the Greater Umatilla
                             Community


PROMULGATION DATE: 14 January 2004
REVISION DATE: 31 March 2011
                                        Table of Contents
General Items:
     List of Acronyms/Abbreviations --------------------------------------------------- 1
     Glossary --------------------------------------------------------------------------------- 3
     Plan Overview ------------------------------------------------------------------------- 7
     Incident Command System Structure -------------------------------------------- 9
     Organization Assignment List (ICS01) -------------------------------------------10
     Incident Commander Instructions -----------------------------------------------11

Response Plan
     Overview ------------------------------------------------------------------------------12
     Initial Protective Actions ----------------------------------------------------------12
     Implementing Procedures ---------------------------------------------------------13

Index of Annexes
      Annex A - Access/Traffic Control -------------------------------------------------17
      Annex B – OHD: CSEPP Medical Plan --------------------------------------------31
      Annex C - Law Enforcement Response Plan -----------------------------------37
      Annex D – Decontamination -----------------------------------------------------42
      Annex E - Communications -------------------------------------------------------62
      Annex F - Ventilation/Extraction -------------------------------------------------95
      Annex G - Evacuation/Special Facilities & Events -------------------------- 100
      Annex H - Personal Protective Equipment ---------------------------------- 127
      Annex I - General CSEPP/Fire Respiratory Protection Program ------- 138
      Annex J - School Response ------------------------------------------------------ 156
      Annex K - Protective Actions - Evacuee Support --------------------------- 159
      Annex L - DHS: Hospital Decontamination Program ---------------------- 172
      Annex M - Agriculture ------------------------------------------------------------ 190
      Annex N – Monitoring, Sampling and Analysis Plan ---------------------- 201
      Annex O – Morrow Co. Companion Animal Evac. Support Plan ------- 208
      Annex P – Public Affairs ---------------------------------------------------------- 270
      Annex Q – Recovery & Restoration -------------------------------------------- 328
      Annex R -- Exposure Roster ------------------------------------------------------365
LIST OF ACRONYMS/ABBREVIATIONS

ACP          Access Control Point
AEGL         Airborne Exposure Guidance Limit
ANS          Alert & Notification System
ARC          American Red Cross
CAI          Chemical Accident/Incident
CLO          Community Liaison Officer
CSEPP        Chemical Stockpile Emergency Preparedness Program
CTUIR        Confederated Tribes of the Umatilla Indian Reservation
ECC          Emergency Coordination Center
ECS          Evacuation Control System
EMS          Emergency Medical System
EOC          Emergency Operations Center
EPZ          Emergency Planning Zone
HAR          Highway Advisory Radio
HAZMAT       Hazardous Materials
HD           Mustard Agent

HEPA         High Efficiency Particulate Air

IC           Incident Commander
ICP          Incident Command Post
IDLH         Immediately Dangerous to Life and Health
IRIS         Incident Response Information System
IRZ          Immediate Response Zone
JIC          Joint Information Center
JIS          Joint Information System
LNO          Liaison Officer
MAC          Multi Agency Coordination Group
MPO          Medical Preparedness Officer
NIMS         National Incident Management System
NRF          National Response Framework



                                                                      1
OEM       Oregon Emergency Management
OHD       Oregon Health Division
OMD       Oregon Military Department
OSP       Oregon State Police
PAD       Protective Action Decision
PAR       Protective Action Recommendation
PAZ       Protective Action Zone
PIO       Public Information Officer
PPE       Personal Protective Equipment
RZ        Response Zone
SIP       Shelter In Place
TAR       Tone Alert Radio
TCP       Traffic Control Point
UMCD      Umatilla Chemical Depot
UPIG      Umatilla Public Information Group
WEBPUFF   Army Atmospheric Dispersion Model
WSP       Washington State Patrol




                                              2
GLOSSARY

Locations staffed primarily by State, county or municipal employees, augmented as necessary by the Na-
Access Control Point

tional Guard to deny the entry of unauthorized personnel into an area of risk or an emergency response
facility. Access control is an enforcement function involving the deployment of vehicles, barricades, or oth-
er control devices to deny access into the area.



Airborne Exposure Guidance Limit

                                AEGLs and associated effects on the human body

          AEGL        Potential Effects         Nature of Effects                       Example

                                                        Not disabling
                                                        Temporary       Mustard: minor eye irritation, discom-
                            Notable dis-
                                                 •

       AEGL-1                                           Reversible at   fort, redness of skin, potential latent
                            comfort
                                                 •

                                                        end of expo-    effects1
                        •
                                                 •

                                                        sure

                            Serious, long-
                                                                        Mustard: conjunctivitis (swelling and
                            lasting adverse
                                                        May be irre-    discharge in tissues in the eyelids),
                        •

       AEGL-2               health effects
                                                        versible        edema (swelling of tissues), eye irrita-
                            Impaired abili-
                                                 •


                            ty to evacuate                              tion 1
                        •



                            Life-
       AEGL-3               threatening                 May be fatal    Potentially lethal effects 1,2
                        •

                            health effects
                                                 •


1   March 15, 2000 Federal Register. 65 FR 14190.
2   May 2, 2001 Federal Register. 66 FR 21947, 21963.




A comprehensive system of sirens, highway reader boards, advisory radios, tone alert radios, and the
Alert & Notification System

emergency alerting system designed to alert the public of an emergency situation and to provide protective
action instructions.




                                                                                                                   3
Chemical events involving chemical surety materiel. (a) Chemical Accident: A chemical event resulting from
Chemical Accident/Incident

non-deliberate acts where safety is of primary concern. (b) Chemical Incident: A chemical event resulting
from deliberate acts (terrorism or criminal), where security is of concern.


A compound or material included in the lethal stockpile of a variety of munitions and bulk containers cov-
Chemical Agent

ered by Public Law 99-145, Title 14, Part B, Section 1412. Lethal chemical agents are of two basic types:
nerve (GB or VX) and vesicant or blister (HD)


Any natural or man-made event which has the potential for loss of property or lives and results in imme-
Emergency

diate protective actions.


A federally established network of commercial radio stations, TV stations and cable networks that volunta-
Emergency Alert System (EAS)

rily provide official emergency instructions or directions to the public during an emergency. Priorities for
EAS activation and use are: Federal Government, County Government, and State Government.


A process whereby the severity of an incident is evaluated using pre-determined criteria to determine its
Emergency Assessment

potential impact on the population and to anticipate appropriate protective action responses.


A facility designated as the location where emergency response staff and political authorities locate to pro-
Emergency Coordination Center (ECC)

vide support to the Incident Commander and the first responders conducting field operations. Communica-
tions capabilities are available to link the center to other ECC/EOCs, Emergency Operations Centers, field
units and the Joint Information System/Center.


A facility designed as the location where response officials gather during an emergency to direct and coor-
Emergency Operations Center (EOC)

dinate emergency operations. Communications with ECC/EOCs and emergency forces in the field, opera-
tional planning, logistics support the development of information and instructions for public dissemination
are functions of the Emergency Operations Center.


A geographical area delineated around a potential hazard that define the anticipated areas of impact in or-
Emergency Planning Zone (EPZ)

der to facilitate planning for the protection of people during an emergency.


A protective action which involves leaving an area of risk until the hazard has passed.
Evacuation




                                                                                                        4
First responders go into and remove persons who are in shelter.
Extraction



The closest geographical area around a chemical agent hazard site that defines the area most rapidly and
Immediate Response Zone (IRZ)

severely affected by a hazard such that immediate protective actions are needed to protect the public.


A checklist or set of instructions addressing those elements of emergency response which lend themselves
Implementing Procedures

to a definite or standardized procedure without loss of effectiveness. Any information needed to accom-
plish a task (e.g., personnel rosters and resource inventories) are attached or cited in a readily available
reference.


A facility for providing emergency lodging and care for persons displaced by an emergency. Essential basic
Mass Care Center

services (feeding, family reunification, etc.) are also provided at or near the mass care center.


An ad hoc grouping of response assets created to provide basic lifesaving emergency services within the
Community Response Team (CRT)

CSEPP Response Zone during a CSEPP event.


The U.S. Weather Service's system of issuing weather advisories, especially in the case of very threatening
National Weather Service (NWS)

weather with a potential for damage or loss of life. Local NWS stations are usually found in offices or facili-
ties with 24-hour coverage.


The population(s) that could be affected by concentrations of hazardous material(s) above minimum safe
Population(s) at Risk

levels. The population at risk is calculated by determining the population within the radial distance esti-
mated to be affected following a hazardous material(s) release.


An action taken to avoid or reduce exposure of humans to a hazard.
Protective Action



A geographical area around a chemical agent hazard site broader than the Immediate Response Zone. Pro-
Protective Action Zone (PAZ)

tective actions therein can significantly enhance the ability to protect the public.


See Mass Care Center.
Public Shelter



An area defined by a 15 kilometer circle measured from the center of K Block. Within this area all emergen-
Response Zone

cy services will be provided by a Community Response Team controlled by the Operations Section.




                                                                                                          5
An irregularly-shaped region surrounding the AEGL footprint. On the WebPuff output map, the Risk
Risk Envelope

Envelope appears as a heavy colored line surrounding the plume. The region within the Risk Envelope is
the region that is at risk of exposure to chemical agents.


Shelter in place is a protective action whereby the public is directed to go indoors and remain in a pro-
Shelter in Place

tected posture until the chemical agent plume has cleared the area at risk. Levels of Shelter in place protec-
tion are: 1) Expedient - Shut all windows and doors, close fire place dampers, turn off heating and air condi-
tioning systems, select an interior room (on the upper floor if it a two story house) with the fewest open-
ings. Preferably, the "safe room" should be on the leeward side of the building. 2.) Enhanced - All of the ac-
tions listed above with the addition of sealing the safe room with plastic sheeting and duct tape over doors,
windows, ventilation openings, and switch plates and electrical outlets. Caulking may be used to seal cracks
and toweling of other similar materials can be used to stuff in small openings such as the openings under
doors.* 3) Collective - The practice of drawing air through a series of activated charcoal and pumping it un-
der pressure into a sealed interior space in a building. The pressure in the enclosed is higher than the am-
bient air pressure outside the safe area precluding the infiltration of contaminated air.

*Re-circulating clean air filters may be used to prevent the accumulation of higher concentrations of agent
in the "safe room" in those residences most at risk from a chemical release.


That portion of the population potentially affected by an emergency, such as school children, hospital pa-
Special Population

tients, nursing home residents, or home-bound handicapped individuals, requiring special protection ac-
tions.


A location which is manned to ensure the continued movement of traffic inside or outside an area of risk.
Traffic Control Point

Traffic control is a temporary function to be implemented at points where normal traffic controls are in-
adequate or where redirection of traffic becomes necessary due to emergency conditions.


A computer dispersion model developed to estimate downwind hazard distances, agent arrival and depar-
WebPuff

ture times, effected areas and concentration/dosage levels generated by release of chemical agents.




                                                                                                         6
PLAN OVERVIEW



PURPOSE

This Integrated Chemical Stockpile Emergency Preparedness Program (CSEPP) Incident Response Action
Plan, prepared in an Incident Command System (ICS) format is National Incident Management System
(NIMS) compliant and supports the National Response Framework (NRF). ICS expedites the decision mak-
ing process, the initial deployment of response assets, and creates a standardized command structure for
Morrow and Umatilla Counties, the affected cities within the Immediate Response Zone/Protective Action
Zone (IRZ/PAZ), and the Confederated Tribes of the Umatilla Indian Reservation (CTUIR), in the critical
early moments following initial notification of a chemical accident.


GENERAL STRATEGY

The Umatilla Community has adopted an initial default “shelter-in-place”* protective action strategy in the
event of a Community Level Emergency. The public will be notified of the emergency and instructed to shel-
ter-in-place via the community wide Alert and Notification System (ANS). The ANS will be activated by per-
sonnel of the Umatilla County Sheriff’s Department E-911/Dispatch Center. All messages are prerecorded
and require no decision making on the part of the E-911/Dispatch Center personnel. Following activation
of the ANS, E-911/Dispatch personnel at Umatilla County, Morrow County, the Hermiston Safety Center,
Tribal Dispatch Center, the Oregon State Police, Oregon Department of Transportation and Oregon Emer-
gency Management will begin the notification of emergency responders and key emergency management
personnel. Upon initial notification, personnel will report immediately to their predetermined duty stations
or staging areas.

In addition to protecting the general population at risk from the effects of a chemical warfare agent release,
this plan also provides for the continuation of basic emergency response services (fire, medical emergency
or law enforcement) in life threatening situations within the Response Zone (RZ). The area at risk where
emergency services will be provided with chemical agent monitoring capabilities and personal protective
equipment, is designated as the Response Zone and consists of a circular area with a circumference of 15
kilometers from the center of K Block. These services will be provided by Community Response Team (East
and West) formed by local fire, law enforcement and health personnel. Resource requirements for each
CRT will be based on mission needs. These units will operate outside the WebPuff Risk Envelope.

* Personnel in vehicles at the time of the event will be directed to leave the area by the most expeditious
route.


INCIDENT COMMAND SYSTEM (OVERVIEW)

An Incident Command System (ICS) consists of procedures, utilized by first responders, for expeditious
control of personnel, equipment, and communications. The ICS is staffed and operated by qualified person-
nel from any emergency service agency and may involve personnel from a variety of agencies and jurisdic-
tions (see attached ICS Organization Chart and ICS Assignment List). An effective ICS has the following
components: common terminology; modular organization; integrated communications; unified command




                                                                                                         7
structure; consolidated action plans; manageable span of control; designated incident location; and com-
prehensive resource management. The ICS organization developed for a CSEPP response will consist of an
Incident Commander and appropriate command and general staff. Logistical and Fiscal support functions
will be performed at the direction of the IC. The personnel filling these positions are listed by title. In the
event the primary person filling an ICS position is not available, an alternate from the available pool of
qualified personnel at the time of the event will be designated by the Incident Commander to fill the posi-
tion.




                                                                                                          8
INCIDENT COMMAND SYSTEM STRUCTURE



                                                           Single /
                                                          Command

                                                           Unified




                                                Safety             Information
                                                Officer               Officer




                                                Liaison
                                                Officer




                   Operations                   Planning                               Logistics             Finance
                    Section                      Section                                Section              Section




         Staging                                           Resource          Service               Support
                                                             Unit            Branch                Branch




 Fire      EMS               Law     Environ-              Situation
Branch    Branch            Branch    mental                  Unit
                                      Branch




                                                           Technical
                                                           Specialists




                                                                                                                       9
ICS INITIAL ORGANIZATIONAL ASSIGNMENTS

                                                               1. Incident Name                2. Date Prepared       3. Time Prepared
            Organization Assignment List*

                                                               4. Operational Period: (Effective date and time is declaration of a Commu-
       Position                                   Name
                                                               nity Level Event):
                   5. Incident Commander and Staff                                        9. Operations Section
   Incident Commanders:                                                               Chief:
                                                                                    Deputy:
           Safety Officer:                                                    a. Branch I - Division / Groups - Fire Services
      Information Officer:                                                         Director:
          Liaison Officer:                                                          Deputy:
                                                                            Division/Group:
                      6. Agency Representatives                             Division/Group:
  Agency Representative:                                                    Division/Group:
  Agency Representative:                                                    Division/Group:
  Agency Representative:                                                    Division/Group:
  Agency Representative:                                                   b. Branch II - Division / Groups - Law Enforcement
  Agency Representative:                                                           Director:
  Agency Representative:                                                    Division/Group:
                          7. Planning Section                               Division/Group:
                     Chief:                                                 Division/Group:
                  Deputies:                                                 Division/Group:
         Resources Unit:                                                    Division/Group:
           Situation Unit:                                                  Division/Group:
     Documentation Unit:                                                   c. Branch III - Divisions / Groups - Medical Services
     Demobilization Unit:                                                          Director:
                  Specialty        Technical Specialists                            Deputy:
                  HAZMAT:                                                   Division/Group:
     Technical Specialist:                                                  Division/Group:
     Technical Specialist:                                                  Division/Group:
     Technical Specialist:                                                  Division/Group:
                          8. Logistics Section                              Division/Group:
                     Chief:                                                             d. Air Operations Branch
                   Deputy:                                                         Director:
                              a. Support Branch                                   Alternate:
                  Director:                                               Air Support Supv:
             Supply Unit:                                           Helicopter Coordinator:
           Facilities Unit:                                           Air Tank Coordinator:
    Ground Support Unit:                                                                   10. Finance Section
                              b. Service Branch                                       Chief:
                  Director:                                                         Deputy:
                                                                                  Time Unit:
    Communications Unit:                                                 Procurement Unit:
            Medical Unit:                                                Comp/Claims Unit:
               Food Unit:                                                         Cost Unit:


*If designated personnel are not available at the time of the incident, replacements will be designated from
       ICS 01                  Prepared by: (Resources Unit)


the pod of available personnel.




                                                                                                                                   10
INCIDENT COMMANDER INSTRUCTIONS

  1.   Upon notification of CSEPP event, report to ICP and receive initial situation briefing from hazard
       analysts.

  2.   Contact the UMCD Commander via VTC or other available means of communication and receive a
       situation brief.

  3.   After initial situation analysis, provide instructions to staff as required.

  4.   Establish schedule for periodic briefings from/to ECC/EOCs and UMCD.

  5.   Direct activities of IC staff.

  6.   Direct initiation of planning for evacuations as required with Plans Chief.

  7.   Direct initiation of planning for Ventilation/Extraction operations for citizens who have sheltered-
       in-place with Plans Chief.

  8.   Direct all safety, public information, logistical and fiscal actions as required.

  9.   Prepare for transition to a Unified Command system and/or relief by an Overhead team.




                                                                                                     11
RESPONSE PLAN OVERVIEW

  1.   Initially, all IRZ and PAZ sectors will Shelter-In-Place and await further instructions.

  2.   The IC will review the initial WebPuff AEGL hazard assessment and confer with the UMCD com-
       mander to determine the exact nature of the event, potential for escalation, and estimated time to
       containment. Based on the results of this consultation and ongoing hazard analysis, the IC will make
       initial evacuation decisions, if appropriate.

  3.   Based on the situation analysis and consultation as outlined above, protective actions will be de-
       termined for those areas outside the IRZ and PAZ but subject to potential risk as a consequence of
       the event. If protective actions are required, they will be developed and communicated to the at risk
       PAZ population.


INITIAL PROTECTIVE ACTIONS

       Upon notification of Community Level Event by Umatilla Chemical Depot authorities, Umatilla
       County E-911/Dispatch Center activates the A & N System.
  •


       CSEPP staff , dispatch staff, or Community Liaison Officer (CLO) notify Incident Commander (IC)
       and provide initial essential information.
  •


       Response personnel, ECC/EOC staff and key personnel will be alerted via Alert and Notification Sys-
       tem (ANS) paging systems, radios and call down trees.
  •


       All citizens in the IRZ/PAZ will be instructed by pre-recorded messages (in English and Spanish) to
       immediately "Shelter in Place". (These messages are played automatically over the A & N System
  •

       TAR and EAS).

       Sirens will activate to alert people who are outdoors, directing them to seek shelter indoors and lis-
       ten to their TAR.
  •


       Highway reader boards (activated by Umatilla County E-911 Center) and the Highway Advisory Ra-
       dio (HAR)(activated by ODOT) will warn the motoring public. (See Annexes A and G)
  •


       Hermiston Police Department activates Evacuation Control System within IRZ/PAZ to direct high-
       way traffic.
  •


       If schools are in session, over pressurized facilities will be activated and students and staff will relo-
       cate to safe areas. Schools with evacuation plans will evacuate students and staff to designated host
  •

       facilities. (See Annex J)

       Law enforcement agencies will isolate the at risk area by staffing access control points. (See Annex
       A)
  •




                                                                                                          12
         (1) I-84 @ Port of Morrow Exit (Exit 165)     Boardman Police Department

         (2) Oregon 207 @ Bombing Range Road           Morrow Co. Sheriff's Dept

         (3) I-84 @ Barnhart Road (Exit 202)           Oregon State Police

         (4) U.S. 730 @ Oregon 37                      Umatilla County Sheriff's Department

      Special events or facilities with protective action plans will implement them. (See Annex G)

      IC takes control of all assigned Emergency Services Personnel and Equipment in the IRZ/PAZ areas
 •


      of Morrow and Umatilla Counties. Based on situation analysis, coordinates deployment of response
 •

      assets with the Operations Section.

      IC establishes communications with County ECC/EOCs and UMCD EOC. (See Annex E)

      If time permits and plume model data indicates it can safely be accomplished, Irrigon fire person-
 •


      nel, monitoring and decon equipment will be relocated to the Boardman staging area. (See Annexes
 •

      C and D)

      Agencies with a community response task force mission will prepare their equipment (Mobile Mon-
      itoring/command vehicle, pumper, tender and ambulance, etc.) and personnel for task force dep-
 •

      loyment at the direction of the Incident Commander/Operations Section. (See Annex C.)

      Decontamination units will deploy to designated sites. (See Annex D)

      ACPs staffed by law enforcement personnel will be turned over to appropriate agencies. (See Annex
 •


      A)
 •


      IC coordinates proposed evacuations with Morrow and Umatilla ECC/EOCs for planning logistic
      public alerting and instruction support. (See Annex G)
 •


      Persons who have sheltered in place are directed to ventilate their safe rooms at appropriate times
      (See Annex F)
 •



IMPLEMENT PROCEDURES

 1. UMCD simultaneously notifies Umatilla County, Morrow County and CTUIR E-911/Dispatch Centers
      and Hermiston Safety Center of a Community Level Emergency. (OSP Dispatch is also notified via
      All Call/Group Call notification)
      Umatilla County E-911/Dispatch Center activates the A & N System.
      ODOT Activates HAR system.
 2.

      Dispatchers at Morrow County and Umatilla County ECC/EOCs notify all key agencies and person-
 3.

      nel listed on their notification rosters, informing them of the Community Level Event via radio
 4.

      and/or paging systems.
      Hazard Analyst or UMCD Community Liaison Officer (CLO) will provide WebPuff plume and concen-
      tration projections via the internet and IRIS Wi-Fi system.
 5.




                                                                                                     13
6. Law enforcement agencies establish ACPs.
7. Dispatchers call in additional dispatcher personnel for assistance.
8. The Incident Commander (IC), Command and general staff report to the Hermiston Safety Center,
    analyze the situation, and then begin appropriate immediate response actions. The IC and staff will
    utilize incident response priorities as follows:
         a. Life Safety
         b. Continuous Situational Awareness/Stabilization
         c. Environmental concerns
9. IC Contacts the UMCD Commander (or designated representative) via the VTC and receives on post
    situation brief and coordinates off post deployment of RTAPs. (DMRS will be used as backup to
    VTC.)
10. IC briefs the Command and general staff on the situation and receives status reports.
11. The Law Enforcement Branch Director confirms via 450 mHz talk group that appropriate ACPs
    have been established (See Annex A) and log results. (OSP Channel 49 will be backup.)
12. The Fire & EMS Branch Directors ensure that at risk response assets are relocating (if possible) and
    other response assets are reporting to deployment locations. (See Annexes B, C and D.)
13. The Law Enforcement Branch Director confirms that Sheriff's Department boats are launched to en-
    force the Marine Safety Zone of the Columbia River.
14. If school is in session, county ECC/EOCs will contact appropriate school authorities in their county
    to determine status of shelter-in-place and evacuation protective actions. Status, and any reported
    problems associated with schools, will be reported to the Operations Section.
15. Community response teams prepare for deployment; notify the Operations Section when they are
    ready to accept missions. (See Annex C.)
16. Umatilla and Morrow County decontamination units will deploy as directed and will notify the Op-
    erations Section when they are ready for operations. (See Annex D.)
17. Medical facilities prepare to receive patients, Good Shepherd Hospital activates its over pressuriza-
    tion system, and St. Anthony Hospital assumes responsibility as lead medical facility. (See Annex B.)
    If Good Shepherd is under the plume projection it will notify Operations that it is buttoning up and
    will not receive patients.
18. IC contacts the ECC/EOCs of Umatilla and Morrow Counties to provide an initial update of the situa-
    tion and receive a status report on the following:
         a. Status of the ANS.
         b. Actions taken to ensure that rail traffic, highway traffic (see ODOT regional plan and Annex
             A), Columbia River boat traffic and flight traffic (temporary flight restrictions for airspace
             beyond the UMCD security area) are all stopped.
         c. Status of School protective actions
         d. Status of Declarations of Emergency and delegations of authority (County, State and Feder-
             al).
         e. Status of assistance centers and mass care shelters. (See Annex K)
         f. Status of the ICS overhead support team, outside supporting agencies and state HAZMAT
             teams.
         g. Most recent hazard analysis briefing.
         h. Status of special event/facility protective actions. (Three Rivers Correctional Facility, Uma-
             tilla County Fair, Wall Eye Tournament, etc.) (See Annex G)
         i. Status of evacuation planning, as appropriate. (Based on situation briefing from UMCD
             Commander and hazard analysis, IC and appropriate elected/designated officials make de-




                                                                                                     14
          cisions on evacuations, if appropriate. (Planning section in the ECC/EOC will be tasked to
          develop evacuation plans for execution by the Operations Section.) (See Annex G)
       j. Status of Shelter-in-place ventilation decision time lines and implementing instructions for
          delivery via the TARs/EAS. (See Annex F)
       k. Status of extraction planning. (See Annex F)
       l. Status of preparation to transition to a state or federal incident management team after the
          initial emergency response phase.
       m. Status of requested state and federal assets.



ATTACHMENT 1: LIST OF CRITICAL FACILITIES AND CONTACT NUMBERS




                                                                                                15
APPENDIX 1: ICS FORMS

      After Action Review form
      "First to Arrive" Summary form
  

      Delegation of Authority form
  

      Phone List (Blank)
  

      FSP-02 Initial Attack Force form
  

      FSP-03 Task Force/Strike Team Cost Sheet
  

      FSP-04 Daily Cost Estimate Summary
  

      FSP-05 Meal Roster
  

      FSP-06 Fuel and Oil Log
  

      FSP-07 Logistics form
  

      FSP-08 Apparatus Check form
  

      Residents Letter
  

      Structural Triage Checklist
  

      Structural Fire Risk Assessment form
  

      OSHA Abatement Plan
  

      Structural Protection Suppression Foam Plan
  

      Close Out/Debrief Agenda
  

      OSFM Conflagration Demobilization Plan
  
  

      ICS 201 - Incident Briefing form
      ICS 202 - Incident Objectives List
  

      ICS 203 - Organization Assignment List
  

      ICS 204 - Division Assignment List
  

      ICS 205 - Incident Radio Communications Plan
  

      ICS 206 - Medical Plan
  

      ICS 207 - Organizational Chart - Expanded
  

      ICS 207T - Organizational Chart
  

      ICS 208 - Daily Schedule (Document)
  

      ICS 208T - Daily Schedule (Template)
  

      ICS 209 - Incident Status Summary Report form
  

      ICS 212 - Incident Demobilization Vehicle Safety Inspection form
  

      ICS 213 - General Message form
  

      ICS 214 - Unit Log form
  

      ICS 215 - Operational Planning Work Sheet (legal size paper)
  

      ICS 215 - Operational Planning Work Sheet (letter size paper)
  

      ICS 215A - Incident Action Plan Safety Analysis
  

      ICS 220 - Air Operations Summary
  

      ICS 221 - Demobilization Checkout
  

      ICS 223 - Health and Safety Message form
  

      ICS 224TF - Task Force/Strike Team Performance Rating form
  

      ICS 224C - Engine Company or Crew Performance Rating form
  

      ICS 225 - Incident Personnel Performance Rating, Overhead
  
  




                                                                         16
ANNEX A - ACCESS/TRAFFIC CONTROL



  · To provide timely traffic control in support of the Integrated CSEPP Incident Response Action Plan
PURPOSE

     for the Greater Umatilla Community and the Affected Municipal Jurisdictions.

         To prevent the motoring public from putting themselves at risk by driving into potentially contami-
         nated areas.
    ·


         To facilitate the evacuation of the general population away from areas potentially at risk from a
         chemical agent release.
    ·


         To allow the rapid, unimpeded deployment of response personnel, equipment and supplies in ac-
         cordance with the response plan and the subsequent direction of the Incident Commander.
    ·


    ·    To effectively manage the Evacuation Control System.



        LOCATION                                                  RESPONSIBLE AGENCY

        I-84 at the Port of Morrow Exit (165)                     Boardman Police Department

        I-84 at the Barnhart Road Exit (202)                      Oregon State Police

        Oregon 207/Bombing Range Road                             Morrow County Sheriff's Department

        U.S. 730/Oregon 37                                        Umatilla County Sheriff's Department

* ODOT will provide backup traffic control at locations where PPE is not required.



BACKGROUND

Four major state and interstate highways (I-82, I-84, U.S. 730 and U.S. 395; see attachment 1, Traffic Con-
trol Map) form the major transportation corridors within the Immediate Response Zone/Protective Action
Zone (IRZ/PAZ). These high speed, high volume roadways carry the bulk of inter and intra state vehicle
traffic in the region. I-82 lies to the east of the UMCD while I-84 lies to the south. The highways join at a "T"
junction near the southeast corner of the Umatilla Chemical Depot. Both are limited access, divided high-
ways with two lanes of traffic in each direction. The speed limit on both interstates is 65 miles per hour.
There are no major restrictions to travel on either interstate.




                                                                                                          17
U.S. 730 lies to the north of the Umatilla Chemical Depot, running parallel to the Columbia River and tra-
versing the cities of Irrigon and Umatilla. Numerous county roads, municipal streets and private driveways
provide access to U.S. 730. In unincorporated rural areas, the speed limit is 55 miles per hour. In urban
areas including Irrigon and Umatilla, the speed is reduced and varies between 25 and 45 miles per hour.
Additionally, a traffic light in Umatilla regulates traffic flow, creating a traffic restriction. This restriction is
further compounded by the high volume of commercial truck traffic entering and leaving the ODOT Motor
Carrier Transportation Division Port of Entry (MP 184 westbound on U.S. 730) facility at this intersection.

U.S. 395, within the IRZ, lies east of the UMCD and traverses the cities of Stanfield and Hermiston, joining I-
84 and U.S. Highway 730 at McNary Heights near the Columbia River. It is a four lane highway with two
lanes of travel in each direction and a fifth, center turn lane in the vicinity of Hermiston. Numerous county,
municipal and private roads enter U.S. 395 throughout its length. Traffic lights in Stanfield, Hermiston and
the intersection with U.S. 730 regulate vehicle flow and create potential traffic bottle necks.

These primary transportation routes are supplemented by a number of county and municipal feeder roads
which carry smaller volumes of primarily local traffic. Although secondary roads do not provide high speed,
high volume ingress/egress to the communities in the IRZ, they can provide alternate and supplementary
routes to offload traffic volume if the primary routes become blocked. Many of these roads and streets are
intersected by level railroad crossings which creates potential blockages on these routes. Compounding
this problem is the large number of commercial and agricultural trucks servicing facilities such as the Wal-
Mart Distribution Center in Hermiston and numerous food processing plants throughout the area.

Initially, there will be no effort to block access on these secondary and tertiary routes due to their number
and a shortage of law enforcement and public works personnel to staff lower priority ACPs. Wherever
possible, traffic lights will be synchronized by local authorities to facilitate traffic management. Additional-
ly, Umatilla County will contact the Union Pacific Railroad to insure that rail traffic is stopped to prevent
blockage of level crossings in the IRZ/PAZ.



Execution of the Access Control Plan is a direct responsibility of the Incident Commander with specific op-
ORGANIZATION

erational supervision residing with the Operations Section and the Law Enforcement Branch Entities with-
in the ICS having responsibility to establish or support ACPs include:

        Oregon Department of Transportation
        Oregon State Police
    ·

        Morrow County Sheriff's Department
    ·

        Umatilla County Sheriff's Department
    ·

        Boardman Police Department
    ·

        Pendleton Police Department
    ·

        Morrow County Public Works
    ·

        Umatilla County Public Works
    ·

        CTUIR Police
    ·

        City of Boardman Public Works
    ·
    ·




                                                                                                              18
To block ingress of traffic into the area of potential treat, maximize use of limited available resources, mi-
CONCEPT OF OPERATIONS

nimize the threat to staff manning ACPs and reduce the requirement for personnel protective clothing; it is
determined that four ACPs will be initially established to accomplish the mission of isolating the threat area
to vehicular traffic. Each of the ACPs will have one agency assigned primary responsibility for initially es-
tablishing the traffic blockade at that point. Other agencies will have supporting responsibilities. If first on
the scene, however, the supporting agency may establish the ACP until supplemented by the primary agen-
cy. Once ODOT personnel are on scene, they may relieve law enforcement personnel if they are required for
higher priority missions.

Blocking access to the danger area will be a multifaceted effort to alert drivers to the danger, provide them
with emergency instructions and physically prevent motorists from proceeding beyond the control points.
Alerting information and appropriate emergency instructions will be provided by the Evacuation Control
System, Highway Reader Boards and Highway Advisory Radio (HAR) system (See map for HAR transmitter
sites, coverage areas and sign locations) which consists of flashing sign boards which read: "WHEN FLASH-
ING - TRAFFIC INFO - TUNE RADIO TO 1610 AM". Upon turning to 1610, motorists will hear emergency
messages. Concurrently, strategically placed highway reader board signs will activate, providing a message
alerting motorists of the danger and providing instructions to leave the roadway and seek safety. (See map
for reader board locations) Finally, the actual lanes of travel will be blocked by a law enforcement agency
patrol vehicle. The physical blockage of roadways will be assisted by swing arm barricades on freeway
access ramps and selected Morrow County roads. When swung into place and locked, the cross arms will
prevent motorists from entering the lanes of travel. Swing and drop arm barricades will be augmented by
signage alerting motorists to the presence of the barriers. ODOT staff will augment/replace the law en-
forcement personnel where PPE is not required. When on scene, they will install additional traffic control
devices, signage and assist in traffic control. County and city public works department personnel may also
assist in this process.

All of the traffic control points are located at the perimeter of the PAZ, significantly reducing the threat to
personnel manning the ACPs. If a significant release occurs and the wind direction threatens an ACP, the
initial position will be abandoned and a safe alternate site further downwind will be established. The Law
Enforcement Branch Director will review WebPuff AEGL plume projections to determine potential threat to
the initial ACPs. If threat analysis indicates that an initial ACP will fall within the Risk Envelope, an alternate
site further from the UMCD will be selected. To provide respiratory protection, personnel manning the
ACPs may be provided with an escape respirator (subject to authorization to use them). These devices will
be used strictly for escape purposes only.

All personnel participating in access control operations will communicate on OSP Channel 49. The net con-
trol station will be the Law Enforcement Branch Director. While participants will continue to communicate
internally on their own agency frequencies, all reporting and external coordination will occur on OSP
Channel 49.

In parallel with the close in access control efforts, ODOT will implement a supporting access control plan
which reroutes traffic away from the impacted area at progressively greater distances from the UMCD. (See
the ODOT regional traffic plan for rerouting interstate traffic.) Rerouting traffic at a distance from the
UMCD will reduce delays, prevent stranded motorists in Pendleton and Boardman who may: compete for




                                                                                                            19
resources; complicate traffic management; restrict movement of emergency responders, equipment and
supplies for first responders; and potentially impede evacuation operations.

Law enforcement personnel and ODOT/public works employees manning ACPs will not allow any motor-
ists to proceed beyond the control point unless they are first responders performing a CSEPP mission or a
properly documented UMCD employee.

When ODOT personnel are available at the ACPs, law enforcement staff may be released for other response
missions. The transfer of responsibility will be coordinated through the Operations Section and the Inci-
dent Commander. The County ECC/EOCs will be notified when transfer of responsibility is complete. If
events dictate that the road closures will be of a long duration, the Oregon National Guard, when autho-
rized by the Governor, may supplement or replace ODOT personnel at ACPs.

This plan only addresses the initial establishment of critical ACPs. As the situation develops and more re-
sources become available, the Incident Commander can establish additional ACPs as required.




APPENDIX 1 - ACP MAP




                                                                                                     20
APPENDIX 2 - HAR MAP




APPENDIX 3 - ODOT EOP

OREGON DEPARTMENT OF TRANSPORTATION
EMERGENCY OPERATIONS PLAN / ALTERNATE ROUTING PLAN


This guideline describes actions the Oregon Department of Transportation (ODOT) will take to advise mo-
PURPOSE

torists of highway closures and alternate routes in the event of a Community Emergency at the U.S. Army's
Umatilla Chemical Depot (UMCD) near Hermiston.

A "Community Emergency" declaration by the Army means events are likely to occur or have occurred that
involve chemical agent release beyond the UMCD installation boundary.


Upon notification of a Community Emergency declaration at UMCD, Oregon State Police, local law enforce-
SITUATION

ment, and ODOT personnel will close the on-ramps to Interstate 84 at these locations:

       Eastbound on-ramp at Exit 165, Port of Morrow.
       Westbound on-ramp at Exit 202, Barnhart Road.
   o


Law enforcement agencies also will implement closures at the intersections of:
   o



   o   Oregon 207 and Bombing Range Road.




                                                                                                   21
        US 730 and Oregon 37.

To re-route Interstate 84 traffic, ODOT will implement these detours:
    o



        Eastbound Interstate 84 traffic will be re-routed south on US 97 at Biggs Junction to Bend, then east
        on US 20 to Ontario.
        Westbound Interstate 84 traffic will be re-routed west on US 20 at Ontario to Bend, then north on
    o


        US 97 to Biggs Junction.
    o




For Information - these closures will be implemented in Washington:

        Interstate 82 and State Route 385/Locust Grove Road
        State Route 221 and Sellards Road
        State Route 14 and Benton County Line
    o


        State Route 12 and US 730
    o
    o


It is difficult to predict how long such closures will need to remain in place. However, it is expected the clo-
    o


sures will be measured in days, rather than hours. Monitoring and sampling of affected areas for chemical
contamination by qualified federal or state personnel will be needed to support decisions to remove the
closures.




                                                                                                          22
  A. Notification of ODOT Transportation Operations Centers
CONCEPT OF OPERATIONS


       Station 4 (Bend) - The Umatilla County Sheriff's Office will notify ODOT District 12 of an emergency
       at UMCD by telephone or pager. The Oregon State Police Eastern Regional Dispatch Center will also
       notify ODOT District 12 by phone or pager. District 12 will notify Station 4 by telephone or ODOT
       radio.

       Stations 1 (Portland), 2 (Salem), 3 (Central Point) - The Oregon Emergency Response System
       (OERS) will notify the ODOT Office of Maintenance duty officer of an emergency at UMCD by tele-
       phone or pager. The Office of Maintenance duty officer will notify Station 2 by phone or ODOT ra-
       dio. Station 2 will notify Stations 1 and 3 by microwave telephone and provide backup notification
       to Station 4.

       OERS will provide backup notification to Stations 2, 3, and 4 over the Law Enforcement Data System
       (LEDS).

   B. Notification of Motorists Near UMCD

       Highway Advisory Radio - ODOT will use Highway Advisory Radio (HAR) to advise motorists in the
       vicinity of the Interstate 84 closures (Boardman and Pendleton areas). HAR transmitters are lo-
       cated at:

            ODOT Safety Rest Area west of Boardman on Interstate 84 westbound.
            ODOT District 12 Maintenance Yard, 1327 SE Third Street, Pendleton.
       §

            ODOT sand shed at the base of Cabbage Hill on Interstate 84 eastbound.
       §
       §

       Signs that advise motorists, "TRAFFIC INFO / TUNE TO 1610 AM / WHEN LIGHTS FLASH" are in-
       stalled along highways in the affected areas. The HAR signs are located at:

       1.   I-84 eastbound, Boardman, milepost 156.55
       2.   State Route 14, eastbound, Washington State, milepost 156.24 (proposed)
       3.   Bombing Range Road, northbound, milepost 2.25
       4.   I-84 westbound, Cabbage Hill, milepost 226.33
       5.   I-84 eastbound, Rieth Ridge, milepost 204.32
       6.   Oregon 11, southbound, milepost 5.89
       7.   US 395, northbound, milepost 4.9

       Station 4 will activate the signs and the HAR system when notified of a Community Emergency at
       UMCD. Station 3, ODOT's Region 3 dispatch center in Central Point, is the alternate for Station 4 and
       also has the capability to activate the signs and broadcast messages.

       Here is an example¹ of the message for the Boardman Safety Rest Area HAR:

               "THIS IS THE OREGON DEPARTMENT OF TRANSPORTATION HIGHWAY ADVISORY RADIO
               FOR INTERSTATE 84 TRAFFIC FOR (DATE/TIME).

               ATTENTION EASTBOUND INTERSTATE 84 TRAFFIC
               MAJOR CHEMICAL HAZARD AHEAD



                                                                                                      23
       INTERSTATE 84 IS CLOSED EAST OF BOARDMAN
       ALL EASTBOUND TRAFFIC MUST DETOUR AT THE PORT OF MORROW
       EXIT 165
       PLEASE FOLLOW DETOUR ROUTING SIGNS TO RETURN TO THE INTERSTATE
       I REPEAT… ALL EASTBOUND TRAFFIC…

       "THIS IS THE OREGON DEPARTMENT OF TRANSPORTATION HIGHWAY ADVISORY RADIO
       FOR INTERSTATE 84 TRAFFIC FOR (DATE/TIME).

       [SPANISH MESSAGE] PLEASE TUNE TO RADIO STATION… FOR EMERGENCY BROADCAST…

       ATTENTION EASTBOUND INTERSTATE 84 TRAFFIC
       MAJOR CHEMICAL HAZARD AHEAD
       INTERSTATE 84 CLOSED EAST OF BOARDMAN
       ALL TRAFFIC MUST DETOUR EXIT 165
       PORT OF MORROW
       FOLLOW DETOUR SIGNS TO RETURN TO THE INTERSTATE WESTBOUND
       MOTORISTS WHOSE DESTINATION IN WASHINGTON STATE
       OR OTHER DESINATIONS IN EASTERN OREGON
       PROCEED WESTBOUND TO EXIT 104
       BIGGS JUNCTION
       OREGON DESTINATION AND POINTS EAST
       USE ROUTE 97 SOUTH
       WASHINGTON DESTINATIONS
       USE ROUTE 97 NORTH
       **ATTENTION EASTBOUND TRAFFIC ON WASHINGTON STATE ROUTE 14²
       MAJOR CHEMICAL HAZARD AHEAD
       ALL TRAFFIC MUST DETOUR AT PATTERSON
       PROCEED NORTHBOUND ON STATE ROUTE 221
       **ATTENTION NORTHBOUND TRAFFIC ON BOMBING RANGE ROAD
       MAJOR CHEMICAL HAZARD AHEAD
       TURN AROUND IMMEDIATELY
       TRAVEL SOUTHBOUND ON BOMBING RANGE ROAD TOWARD LEXINGTON/HEPPNER"

¹ Actual HAR message broadcast may vary.
² Suggested wording - if proposed sign on State Route 14 in Washington State is installed.

Sample HAR Message³ for the Pendleton HAR:

       "THIS IS THE OREGON DEPARTMENT OF TRANSPORTATION HIGHWAY ADVISORY RADIO
       FOR INTERSTATE 84 TRAFFIC FOR (DATE/TIME)

       ATTENTION WESTBOUND INTERSTATE 84 TRAFFIC
       MAJOR CHEMICAL HAZARD AHEAD
       INTERSTATE 84 IS CLOSED WEST OF PENDLETON
       ALL WESTBOUND TRAFFIC MUST DETOUR AT BARNHART ROAD
       EXIT 202
       PLEASE FOLLOW DETOUR ROUTING SIGNS TO RETURN TO THE INTERSTATE
       I REPEAT… ALL WESTBOUND TRAFFIC…



                                                                                             24
           THIS IS THE OREGON DEPARTMENT OF TRANSPORTATION HIGHWAY ADVISORY RADIO
           FOR INTERSTATE 84 TRAFFIC FOR (DATE/TIME)

           [SPANISH MESSAGE] PLEASE TUNE TO RADIO STATION …FOR EMERGENCY BROADCAST…

           ATTENTION WESTBOUND INTERSTATE 84 TRAFFIC
           MAJOR CHEMICAL HAZARD AHEAD
           INTERSTATE 84 CLOSED WEST OF PENDLETON
           ALL TRAFFIC MUST DETOUR EXIT 202
           FOLLOW DETOUR SIGNS TO RETURN TO THE INTERSTATE EASTBOUND
           MOTORISTS WHOSE DESTINATION IS WASHINGTON STATE
           TRAVEL NORTHBOUND ON OREGON ROUTE 11
           IN PENDLETON
           MOTORISTS WHOSE DESTINATION IS WESTERN OREGON
           TRAVEL EASTBOUND ON INTERSTATE 84 TO ONTARIO
           FOLLOW DETOUR SIGNS TO US ROUTE 20"

   ³ Actual HAR message broadcast may vary.

C. Notification of ODOT Personnel

   Districts -- Upon notification of a Community Emergency at UMCD, Station 4 will notify Districts 9,
   10, 13, and 14 to implement traffic control along the Interstate 84 detour route.

   Region Management - Upon notification of a Community Emergency at UMCD, all TOCs will notify
   their Region management based upon Region notification guidelines.

   Ports of Entry - Upon notification of a Community Emergency at UMCD, ODOT TOCs will notify the
   Ports of Entry in their respective coverage areas by telephone or pager.

       Station 1 will notify the Cascade Locks Port of Entry.
       Station 2 will notify the Woodburn Port of Entry.
   §

       Station 3 will notify the Ashland and Klamath Falls Ports of Entry.
   §
   §

   The Umatilla Port of Entry will receive initial notification from Umatilla County 9-1-1 via tone alert
   radio. Because the Umatilla Port of Entry is within the Protective Action Zone for UMCD, personnel
   will close the Port. Port employees and customers will take protective actions as directed by Uma-
   tilla County officials. (Shelter-in-place equipment to be installed.) Station 4 will provide backup no-
   tification to the Umatilla Port of Entry via telephone or ODOT radio.

   Maps showing the Interstate 84 closure and detour route will be pre-placed at the Ports of Entry for
   distribution to truck drivers upon notification of the Interstate 84 closures.
   (NOTE: Umatilla Port of Entry will be closed.)

D. Notification of Motorists Traveling to Affected Area

   Variable Message Signs - Upon notification of a Community Emergency at UMCD, ODOT Transporta-
   tion Operations Centers will activate the fixed Variable Message Signs (VMS) in their respective Re-
   gions to warn motorists of the Interstate 84 closure and advise them of alternate routes.



                                                                                                    25
Here is a list of ODOT's fixed VMS signs that will be activated and messages to be displayed.†

       By Station 4 (Bend):

               I-84 Ontario-Snake River, Ontario WB, mp 377.90 Message:
               I-84 CLOSED
           §

               WEST OF PENDLETON
               DETOUR
               USE US 20
               AT EXIT 374
               I-84 North Powder WB, mp 286.64 Message:
               I-84 CLOSED
           §

               WEST OF PENDLETON
               EXIT AT 262
               [Station 4 will dispatch a District 13 ODOT highway maintenance employee to this
               exit to provide motorist information ]
               I-84 Poverty Flats Cabbage Hill WB, mp 226.40 Message:
               I-84 CLOSED
           §

               WEST OF PENDLETON
               USE EXIT 216
               [District 12 will send an ODOT highway maintenance employee to this exit to pro-
               vide motorist information]

       Station 4 also will dispatch crews to activate portable VMS signs at these locations:

               US 97 southbound between Redmond and Bend (District 10) Message:
               I-84 TRAFFIC
           §

               DETOUR
               USE US 20 EAST
               US 20 westbound east of Bend (District 10) Message:
               I-84 TRAFFIC
           §

               DETOUR
               USE US 97 NORTH
               US 97 northbound south of Bend (District 10) Message:
               I-84 CLOSED
           §

               AT BOARDMAN
               DETOUR
               USE US 20
               I-84 westbound south of Baker (District 13) Message:
               I-84 CLOSED
           §

               WEST OF PENDLETON
               USE NEXT EXIT
               [Station 4 will dispatch a District 13 ODOT highway maintenance employee to pro-
               vide motorist information at Exit 262]

       If requested by Umatilla or Morrow County 9-1-1 center dispatch personnel, Station 4 may
       activate these fixed signs not owned by ODOT, but located on ODOT property:




                                                                                                 26
       I-84 Umatilla WB, mp 193 Message:
       (To be determined)
   §

       I-84 Umatilla EB, mp 167 Message:
       (To be determined)
   §

       US 730 and I-84 WB, mp 168 Message:
       (To be determined)
   §


† These are ODOT signs for general highway maintenance use and are not dedicated to
Chemical Stockpile Emergency Preparedness Program (CSEPP) emergency response. Their
use in a CSEPP emergency is subject to availability.

By Station 1 (Portland):

       I-5 Pacific Highway Wilsonville NB, mp 285.26 Message:
       I-84 CLOSED
   §

       AT BOARDMAN
       DETOUR
       USE US 97
       AT EXIT 104
       I-5 Pacific Highway Lombard SB, mp 305.52 Message:
       I-84 CLOSED
   §

       AT BOARDMAN
       DETOUR
       USE US 97
       AT EXIT 104
       I-5 Pacific Highway Iowa Street NB, mp 298.48 Message:
       I-84 CLOSED
   §

       AT BOARDMAN
       DETOUR
       USE US 97
       AT EXIT 104
       I-5 Pacific Highway Carmen Drive NB, mp 291 Message:
       I-84 CLOSED
   §

       AT BOARDMAN
       DETOUR
       USE US 97
       AT EXIT 104
       I-84 Columbia River Wood Village EB, mp 13.5 Message:
       I-84 CLOSED
   §

       AT BOARDMAN
       DETOUR
       USE US 97
       AT EXIT 104

TripCheck: Information about the closures and detour will be placed on ODOT's web site at
www.tripcheck.com.




                                                                                   27
           Road and Weather Information Phone Line: Information about the closures and detour will
           be provided on ODOT's in-state toll free road and weather information line, 1-800-977-
           6368.

           Public Information Activities: ODOT Region 5 will provide a Public Information Representa-
           tive to the Joint Information Center in Pendleton to coordinate emergency public informa-
           tion with other response agencies. ODOT will issue a news release announcing the closure
           of Interstate 84 and detours. The news released will be issued statewide and to neighboring
           states by broadcast fax.

           ODOT Public Affairs staff in Salem will be activated to help provide information to the public
           about the Interstate 84 closure and detours.

E. Notification of Affected Jurisdictions

   All of the detour routes are on state highways. However, ODOT will notify affected jurisdictions
   along the detour routes that the detour is being implemented.

   LEDS Administrative Message: Upon notification of a Community Emergency at UMCD, Station 4
   will work with OERS to transmit an emergency public safety message regarding the Interstate 84
   closure and detour route via the Law Enforcement Data System (LEDS).

F. District Responsibilities

   District 9:

   Set up traffic control on I-84 eastbound to re-route eastbound traffic south on US 97 at Biggs Junc-
   tion.

   District 10:

   Set up portable VMS at US 97 southbound between Redmond and Bend.

   Set up portable VMS at US 20 westbound east of Bend.

   Set up portable VMS on US 97 northbound south of Bend.
   (See Section D for message content)

   District 12:

   Set up traffic control on Interstate 84 eastbound at Port of Morrow on-ramp, Exit 165.

   Set up traffic control on Interstate 84 westbound at Barnhart Road on-ramp, Exit 202.

   Provide other backup traffic control to Morrow and Umatilla counties as requested, if outside of the
   area of potential contamination.

   Provide motorist information at Interstate 84 westbound, Exit 216.




                                                                                                   28
       District 13:

       Provide motorist information at Interstate 84 westbound, Exit 262.

       Set up portable VMS at Interstate 84 westbound south of Baker City

       Provide motorist information at Interstate 84 westbound south of Baker City, Exit 262.

       (See Section D for message content)

       District 14:

       Set up traffic control on Interstate 84 westbound to re-route westbound traffic west on US 20 at On-
       tario.

       Perform traffic control and monitor traffic as needed on US 20 eastbound and westbound to help
       prevent problems that could result from larger volume of traffic.

       Request assistance from Idaho Department of Transportation in notifying westbound Interstate 84
       traffic of closure and detour.

   G. Long Term Closures

       In the event of a long term closure of Interstate 84 (eight hours or more), the ODOT Office of Main-
       tenance may use contractor support for traffic control. ODOT also may request Oregon Military De-
       partment assistance to provide backup traffic control support. The request will be coordinated
       through the Oregon Emergency Coordination Center.




The Interstate 84 closure will remain in effect until ODOT is advised by Morrow and Umatilla counties that
TERMINATION

protective actions have been removed for Oregon sectors of the UMCD emergency zones.



Evaluation of Best Practices for Interstate Freeway Closures, ODOT Traffic Management Section, March
REFERENCES

2000.

Planning Guidance for the Chemical Stockpile Emergency Preparedness Program, Federal Emergency Man-
agement Agency, June 2008.

Integrated CSEPP Incident Response Action Plan for the Greater Umatilla Community and the Affected Mu-
nicipal Jurisdictions, Oregon CSEPP Governing Board, April 21, 2009.

Guidelines for the Operation of Highway Advisory Radio on State Highways, Oregon Department of Trans-
portation, October 2001.




                                                                                                     29
APPENDIX 4 - INITIAL RESPONSE FORCE & EMERGENCY MEDICAL CARD


PURPOSE

To provide Access Control Point personnel a means to identify essential employees of the Umatilla Chemi-
cal Depot during a Community Emergency.

SCOPE

This appendix is applicable to all CSEPP responsible agencies in Washington State.


During a Community Emergency at the Umatilla Chemical Depot, essential employees, medical profession
PROCEDURE

personnel or the Initial Response Force may be re-called to return to or dispatched to the depot.

Essential depot employees are authorized to cross Access Control /Traffic Control Points to return to the
depot once the Post Commander has recalled employees.

Essential employees are required to show UMCD Identification and the blue Initial Response Force &
Emergency Medical Card to the fire, law enforcement or public works personnel staffing the Access Con-
trol/Traffic Control Point.

Example of Initial Response Force & Emergency Medical Card.




                                                                                                   30
ANNEX B - OREGON HEALTH DIVISION: CSEPP MEDICAL PLAN


INTRODUCTION

Most agencies have either "Standard Operating Procedures" or "Policies and Proce-
dures" that dictate the manners in which both day-to-day operations are handled as
well as emergency situations. This document serves as a reference and guide to assist
agencies in the proper Chemical Stockpile Emergency Preparedness Program
(CSEPP) guidelines that have been created to operate in a chemical weapons envi-
ronment.

THREAT ASSESSMENT

The threat in the area of the Umatilla Chemical Depot is two-fold. Both are directly related to the storage
and on-going destruction of the chemical agents. One threat is the direct consequence of exposure to chem-
ical warfare agents. The second is collateral injuries and illness associated with the stress of an event and
traffic accidents that occur during evacuation.

In the UMCD communities, there are approximately 30,000+ residents in or adjacent to the IRZ. This does
not include the transient population associated with two Interstate Freeways, a major East-West rail line,
and a Commercially Navigable waterway. All of which run directly through the IRZ. Based on these num-
bers alone, there could be as many as 40,000+ people at risk.

ASSUMPTIONS OF CHEMICAL EXPOSURE

If an affected person is within the plume and does not receive an incapacitating dose and they are able to
drive to a hospital or decontamination site, the following assumptions can GENERALLY be made as to the
cross contamination threat to first responders posed by the exposed person.

The patients clothing should still be removed and they should be de-contaminated with soap and water to
ensure any quantity of agent has been removed from the clothing, hair or skin of the patients.

If a patient was potentially contaminated, may or may not be exhibiting signs and symptoms of exposure
before or after decontamination, they should be treated in accordance with the treatment protocols.

If a patient has traveled by means of an enclosed motor vehicle, and passed through a chemical plume, the
exposure may be limited. Whether they arrive at a treatment facility or at a de-contamination site, they
should be handled the same way. Since the vehicle itself could be contaminated, it should be parked as far
away as practical. The occupants should be coached to get out of the vehicle without touching the exterior.
They should then be sent through the decontamination process while being observed further for signs
and/or symptoms of chemical agent exposure. If after completing the decontamination process, the people
are still not exhibiting signs or symptoms, they may be sent on to an assistance center. If the people are ex-
hibiting signs and/or symptoms, they should be transported to a medical facility for further treatment and
observation.



                                                                                                        31
The patients clothing and external portions of any vehicle become even more of a concern with HD due to
its persistence.

In dealing with HD exposure, it is important to realize that the signs and symptoms may not manifest them-
selves for hours. For this reason everyone who traveled in the vicinity of, or came from the area of the pro-
tective wedge, has to be considered as exposed. They should be decontaminated and then observed to con-
firm that they are asymptomatic. Treatment of HD exposed patients is currently limited to supportive care
as there are no antidotes for this agent.

CONCEPT OF OPERATIONS, FIRE AND EMS

After the initial notification phase of a chemical incident, all of the local agencies will respond to their as-
signed duty stations.

The Umatilla, Hermiston, Heppner and Boardman fire departments all have mobile de-contamination units
that will be deployed by the Incident Command Post. The deployment locations are predetermined but can
be changed by the Operations Sections Chief based upon the available information (See Annex D of the
CSEPP Plan).

CONCEPT OF OPERATIONS, HOSPITALS

After the initial notification of a chemical agent incident, Pioneer Memorial, St. Anthony and Good Shepherd
hospitals should activate their respective Mass Casualty Plans which should include decontamination oper-
ations for a chemical event. Under certain chemical circumstances, Good Shepherd Hospital may be forced
to over-pressurize instead of deploying their decontamination trailer. St. Anthony and Pioneer Memorial
hospitals will then have to carry the load for receiving all patients related to a chemical incident.

In accordance with the Centers for Disease Control and Prevention (CDC) regulations, 40 patients will give
blood and urine samples to be tested. Hospitals will follow CDC protocol to send samples to certified re-
gional laboratory.

There are 4 blood and urine sampling kits available (each kit contains materials and specific CDC collection
and labeling instructions for the collection of blood and urine specimens from 40 cases or patients): there
are 3 kits in the CSEPP area -- Good Shepherd Hospital Laboratory in Hermiston; St Anthony Hospital La-
boratory in Pendleton; and Morrow County Public Health; plus 1 kit in the PHEP Mobile Environmental
Lab. Note that all hospital laboratories would also have the proper specimen collection equipment
and supplies on hand(these are routine blood and urine specimen collection supplies used daily in
hospital labs). The specific CDC collection and labeling instructions can also be found
at http://www.oregon.gov/DHS/ph/lrn/index.shtml --> Chemical Preparedness or Chemical
Event Response or Google "Oregon LRN"). The OSPHL is responsible to always have supplies available
for the collection of blood and urine for 500 patients or cases (note: the blood collection tubes have a
shelf-life of approximately 6-8 months depending on what out-date the distributer provides).




                                                                                                         32
MEDICAL SUPPLY CACHES

In the event there is a mass casualty incident during a CSEPP inci-
dent, medical cashes have been distributed throughout each coun-
ty to allow for the rapid distribution of the supplies. The medical
supplies are grouped in a paramedic jump kit which includes a
trauma bag, intravenous start bag, bandage/trauma bag, and bulk
dressing bags. The bags are distributed as follows:




                                           Paramedic Jump Kit


                            # of Trauma                   # of Bandage    # of Bulk Dress- # of Oxygen
                                        # of IV Bags
                            Bags                          Bags            ing Bags         Kits

 Hermiston Fire             6              6              6               1                 4

 Umatilla Fire              6              6              6               1

 Pendleton Fire             3              3              3               1                 3

 Boardman Fire              1              1              1               0

 Heppner Fire               1              1              1               0

 Heppner EMS                1              1              1               1

 Irrigon EMS                3              3              3               0

 Boardman EMS               3              3              3               2                 3

 MC Health                  1              1              1               0                 0

Note: Umatilla Fire does have oxygen but it is stored in bulk on Rescue 92 with bags of O2 masks, bottles
and regulators. There are also large supplies of backboard, C collars, straps, blankets etc.

TREATMENT PROTOCOLS

Treatment of Chemical casualties is a continually evolving process. The protocols listed are current as of
the writing of this document. They may change as new information or procedures are developed.

    I. GENERAL INFORMATION: Sulfur mustard is extremely toxic and may damage the eyes, skin,
        and respiratory tract and suppress the immune system. Although sulfur mustard causes cellular
        changes within minutes of contact, the onset of pain and other symptoms is delayed. Thus, pa-
        tients/victims arriving immediately from the scene of sulfur mustard exposure are not likely to



                                                                                                    33
        have signs and symptoms. The sooner after exposure that symptoms occur, the more likely they
        are to progress and become severe. Initial treatment is primarily supportive.

   II. ANTIDOTE: There is no antidote for sulfur mustard toxicity. Decontamination of all potentially
        exposed areas within minutes after exposure is the only effective means of decreasing tissue
        damage.

  III. EYE:
         1.     Immediately remove the patient/victim from the source of exposure.
         2.     Immediately wash eyes with large amounts of tepid water for at least 15 minutes.
         3.     Eyes must be decontaminated within minutes after exposure to limit injury.
         4.     Do not cover eyes with bandages.
         5.     Seek medical attention immediately.

 IV.    INGESTION:
          1. Immediately remove the patient/victim from the source of exposure.
          2. Ensure that the patient/victim has an unobstructed airway.
          3. Do not induce vomiting (emesis).
          4. Administer nothing by mouth (NPO).
          5. Seek medical attention immediately.
  V.   INHALATION:
          1. Immediately remove the patient/victim from the source of exposure.
          2. Evaluate respiratory function and pulse.
          3. Ensure that the patient/victim has an unobstructed airway.
          4. If shortness of breath occurs or breathing is difficult (dyspnea), administer oxygen.
          5. Assist ventilation as required. Always use a barrier or bag-valve-mask device.
          6. If breathing has ceased (apnea), provide artificial respiration.
          7. Monitor for and treat spasmodic narrowing of the large airways (bronchospasm), if it oc-
             curs.
          8. Seek medical attention immediately.

 VI.   SKIN:
           1. Immediately remove the patient/victim from the source of exposure.
           2. See the decontamination section for patient/victim decontamination procedures.
           3. Skin must be decontaminated within minutes after exposure to limit injury.
           4. Persons exposed to sulfur mustard will seldom be received for medical treatment in time

           5. Seek medical attention immediately.
              to prevent tissue damage.




TRIAGE PROCEDURES

START Triage System - Many jurisdictions across the U.S. are using the Simple Triage and Rapid Treat-
ment (START) system. The advantage of START is its simplicity and its ease of use by individuals with very
little medical training. START merely requires an understanding of basic first aid. Under START, all victims
who are able to walk on their own ("walking wounded") are directed by the first emergency personnel on




                                                                                                      34
the scene to a designated area upwind of the hazard area and are labeled as minimal (green tag). This re-
duces the number of victims to be evaluated. These victims will require supervision and might be detained
for further assessment and possible decontamination.

The remaining victims will be evaluated using the START triage system. This should take no longer than 1
minute per patient and will focus on three primary areas:

        Respiratory status
        Perfusion and pulse
    •

        Mental status.
    •
    •

As the responder moves through each level of assessment, any condition that is deemed immediate (red
tag) stops the evaluation process. Life-threatening injuries will be addressed, if necessary, during primary
triage. The patient is tagged, and the responder moves on to the next patient.

Ventilation - If the patient is adequately ventilating (breathing), the triage officer moves on to the next
step. If, however, ventilation is inadequate, the triage officer attempts to clear the airway by either reposi-
tioning the victim or clearing debris from the patient's mouth. If these attempts are unsuccessful, the victim
is classified as follows:

        No respiratory effort - Expectant (black tag)
        Respirations greater than 30 or unstable airway - Immediate
    •

        Normal respirations - Go to next step.
    •
    •




                                              Respiratory Status

                       No Respiratory                   Respirations                     Normal
                           Effort                          > 30                        Respirations

                                                                                           Go to
                         Open Airway                     Immediate
                                                                                         Next Step



        No Respiratory                    Respirations
            Effort                           Begin

          Expectant                        Immediate

 Perfusion - Initial evaluation is made by measuring capillary refill. [If the casualty has normal capillary
refill (less than 2 seconds), proceed to the next step.] If the patient's blood return is delayed (greater than 2
seconds) or appears cyanotic, then the patient is classified as immediate. If the triage officer is unable to
obtain capillary refill due to either the patient's color or poor lighting conditions, then the radial pulse is
checked. If the radial pulse is not detected, the patient is classified as immediate. If present, the pressure is
assumed to be adequate (80mm Hg), proceed to the next step.




                                                                                                           35
                                             Perfusion Status


             Radial Pulse                                                          Radial Pulse
                                                  Cyanotic
               Absent                                                                Present

                                                                                      Go to
             Immediate                           Immediate
                                                                                    Next Step




Mental Status - The third and final level of assessment is the patient's mental status. Depending on the lev-
el of consciousness, the following classification is made:

       Unconscious - Immediate
       Altered level of consciousness - Immediate
   •

       Change in mental status - Immediate
   •

       Normal mental responses - Delayed, then move to next victim.
   •
   •




                                               Mental Status



             Changes in                                                             Normal
                                                Unconscious
            Mental Status                                                         Mental Status




             Immediate                           Immediate                           Delayed




                                                                                                       36
ANNEX C - LAW ENFORCEMENT RESPONSE PLAN

PURPOSE

       To provide emergency response during a CSEPP event within the Response Zone (RZ).
       To provide compliance with appropriate federal and state worker protection rules and regulations
   •

       pertaining to a HAZMAT response.
   •

       To allow the use of "C" level Personal Protective Equipment (PPE) when responding to a CSEPP
       event.
   •

       To allow first responders to operate up to the AEGL-1 Risk Envelope (RE-1) with duty PPE.
       To allow first responders to operate in the RE-1 up to the AEGL-2 Risk Envelope (RE-2) using mod-
   •

       ified "C" level CSEPP PPE.
   •

       When modeling indicates plume passage, Safety Officer will determine appropriate level of PPE to
       allow first responders to operate in the RE-1..
   •



CONCEPT OF OPERATIONS

In order to provide basic emergency services in the RZ during a CSEPP event, Law Enforcement resources
will be activated. If required, a task force will be made from single resources. A task force may be created
from assets provided by the following departments:


              (1.) Hermiston Police Department            Hermiston Fire Station #2
              AGENCY                                      STAGING LOCATION

              (2.) Umatilla Police Department             Hermiston Fire Station #2
              (3.) Stanfield Police Department            Stanfield Fire Station

Staging will be located at a distance greater than 9.2 miles (15 Kilometers) measured from the center of K
Block. (See Attached Staging Area Map) If the WebPuff Risk Envelope indicates that a staging area will be at
risk, the Operations Section will direct the threatened resources to relocate to a safe location.

Missions for the Law Enforcement resources will be assigned by Operations Section. Single resources or
Task forces will be dispatched in response to potentially life threatening situations in the RZ.

Generally, missions will be generated by calls to the E-911/Dispatch Centers from citizens in distress. Calls
to the E-911 centers which meet the risk criteria (Immediately Threatening to Life and Health) will be re-
layed to Operations Section as per the CSEPP Communications Plan. Operations Section will plot the loca-
tion of the incident in relation to the Risk Envelope. If the location is not inside the Risk Envelope or can be
completed prior to the arrival of the plume tip, a Law Enforcement resource will be assigned the mission
with appropriate PPE.

When a resource departs on a response mission, it will be tracked throughout the mission cycle by Opera-
tions Section. The Law Enforcement resources will plan and execute the mission utilizing the Response
Mission SOP (See Appendix 1). At any time during the mission, the resources will terminate the mission if
any Abort Criteria is met. (See Appendix 2) Additionally, if changing conditions on the UMCD or new threat




                                                                                                          37
analysis indicate a risk to the Law Enforcement resources, the Safety Officer or Operations Section will im-
mediately cancel the operation.

IMPLEMENTING PROCEDURES

   1. Following notification of a chemical agent incident (CAI), all law enforcement members will report
      to their duty stations.
   2. When resources are assembled, they will be briefed on the incident and mission and then proceed
      to their appropriate staging area.
   3. At completion of initial situation and mission brief, members will: review SOPS to include work
      rules, mission abort criteria, perform pre-operations checks of AP2Cs, don and test all personal pro-
      tective equipment (PPE), inspect all vehicles and conduct a communications check.
   4. Direct and continuous communications will be established and maintained with their immediate
      supervisor.
   5. Law enforcement resources will deploy to the emergency response location along a designated
      route. If working in an RE-1 area they will have monitoring devices operating.
   6. If agent is detected in an RE-1 area, law enforcement resources will immediately notify their imme-
      diate supervisor and depart the area.
   7. Once the law enforcement resources are on site, members will immediately begin providing emer-
      gency services.
   8. At completion of the initial mission, resources will begin rest operations, if required by work rules;
      resupply; debrief/review mission; and prepare to conduct new operations as directed by Opera-
      tions Section.




APPENDIX 1 - LAW ENFORCEMENT SOP

   1. When law enforcement resources are assembled their supervisor will provide situation and mis-
      sion briefings ________
   2. Review worker safety rules and respiratory compliance plans ______
   3. Review mission abort criteria ________
   4. Review agent characteristics and exposure symptoms ______
   5. Develop and brief on operational action plan _________
   6. Inspect all vehicles and support equipment ________
   7. Perform operational verification checks on AP2C hand held units_______
   8. Conduct communications checks ________
   9. Conduct initial medical screening ___________
   10. Check all PPE and put on if needed ______



                                                                                                       38
  11. Insure medical support is available ________
  12. Ensure decontamination support is available ________
  13. Report departure on mission _______
  14. Report critical observations en route to response location _____
  15. Report arrival at response site and initial situation assessment ______
  16. Initiate emergency response operations ________
  17. Request additional resources, if required ______
  18. Provide periodic situation reports until mission is complete ____
  19. Track work rule compliance _______
  20. Track respiratory compliance plan ______
  21. As rapidly as possible, complete the emergency response mission ______
  22. As rapidly as possible, complete the emergency response and depart the area _______
  23. At completion of mission, decon if needed _______(1)
  24. At completion of mission, conduct medical screening _______(1)
  25. Conduct after action debrief with division Safety Officer/Commander ________
  26. Prepare for additional missions ________




APPENDIX 2 - LAW ENFORCEMENT ABORT CRITERIA

  1. Loss of communication between resources and immediate supervisor.
  2. Any confirmed detection of chemical warfare agent.
  3. Failure of any team member's PPE ensemble
  4. Exceeding work rule limits or respiratory compliance plan regulations.
  5. Loss of personnel or equipment that would prevent completion of the mission.
  6. Unfavorable change in plume direction.
  7. Abort notification from ICP




                                                                                            39
APPENDIX 3 - LAW ENFORCEMENT COMMUNICATIONS PLAN

The communications required to support law resource operations must be reliable and redundant to insure
worker safety and the accurate, efficient and speedy transmission of collected data to multiple sites.

       Law enforcement resources will operate with a minimum of two frequencies/channels (talk
       groups) to provide:
   •

          1. Resource to their division Supervisor/Safety Officer to report monitoring results, work rule
              and respiratory compliance data, coordinate support (ambulances/mobile decon assistance
              /logistic items/ law enforcement swat teams/wreckers,etc.), receive situation updates, brief
              new missions and provide command guidance. (See Annex E, Communications for Specific
              Frequencies.) and,
          2. To provide internal task force communications between vehicles and personnel when dis-
              mounted to control convoy and on scene response operations.

       Prior to departure from the staging area, the law resource will conduct a communications check of
       all mobile and hand held radios and the Wi-Fi/IRIS.
   •


       The Safety Officer will monitor communications between the law resources. (see Annex E, Commu-
       nications for Specific Frequencies.) If the Safety Officer becomes aware of a threat to any law re-
   •

       sources due to a shift in weather conditions; unrelated hazardous conditions (tornado warning,
       downed power lines, dam failure, conventional hazmat event, ongoing terrorist activities, etc.); or
       escalation of the event at UMCD, he can immediately order a halt to all operations over the opera-
       tions channels.

   •   All positive agent readings will be immediately reported to the Operations Section and Incident
       Commander via the CSEPP operations channel. (See Annex E, Communications for Specific
       Frequency.)

   •   The Safety Officer will receive positive monitoring reports via radio and Wi-Fi/IRIS.




                                                                                                    40
APPENDIX 4 - LAW ENFORCEMENT STAGING MAP




                                           41
ANNEX D - DECONTAMINATION

INTRODUCTION

The Oregon CSEPP specifies that anyone exhibiting signs or symptoms
of chemical agent exposure, passed through a potentially contami-
nated area, or demand decontamination, be decontaminated prior to
transport via Emergency Medical Services or entry into an American
Red Cross (ARC) mass care shelter. Persons are first screened at a De-
contamination Site to determine if they show signs or are experiencing
symptoms of possible exposure. If the persons are free from symptoms
and do not require decontamination they are directed to a mass care center (where the ARC can assist them
with registration, disaster welfare locator service, food, shelter, first aid, and disaster mental health servic-
es). If they are symptomatic, or passed through a potentially contaminated area, they will need to be decon-
taminated. The CSEPP has provided Decontamination Trailers and Tents to be set-up to decontaminate
personnel quickly.

The County ECC/EOC may have some Pre-Planned Decontamination Sites; however, the Incident Com-
mander will have the final decision on actual locations. The chosen location should provide space to park
potentially contaminated vehicles, have sufficient space to set-up a Decontamination Trailer or Tent and
should have ready access to designated evacuation routes.

This location must further allow emergency services personnel to direct evacuees off designated evacua-
tion routes and quickly assess their circumstance (refer to Initial Screening Annex). If they need assistance
or have symptoms of exposure, refer them to decontamination or on to an Assistance Center.

Decontamination Trailers and Tents were designed and selected by Oregon CSEPP to be used to deconta-
minate civilian population and/or emergency workers. Persons will be “screened” for possible exposure,
given a "pass", or processed through decontamination as needed (or the person demands such care).

Processing Ambulatory Patients through the decontamination site involves
screening, obtaining identifying information, undressing, a thorough shower,
dressing in temporary clothing, and then transporting to an ARC Assistance
Center or, if a person’s medical condition indicates, referred to a Medical Facil-
ity.

Non-Ambulatory Patients are placed on a litter, moved to the non-ambulatory
decontamination area, clothing is cut off of the patient and they are washed
with soap and water by staff from the site. The litter and patient are then
turned over to the Medical Personnel.




                                                                                                          42
SCREENING AND DECONTAMINATION STANDARD OPERATING PROCEDURE (SOP)

These decontamination procedures are designed for use by trained personnel.

Only personnel who have received the following CSEPP training will be allowed to fill positions at a decon-
tamination site;

   A. Medically screened and Fit Tested to wear a respirator
   B. Trained in proper care and use of respirator
   C. Trained to properly use the PPE Ensemble, (BDO, boots, gloves, glove liners Etc.)
   D. Trained to recognize the signs and symptoms of Chemical Agent Exposure and to properly treat
      a victim of that exposure
   E. Trained to function in their assigned duty at the site.

Each County Emergency Operations Center will designate the agencies tasked with set-up and operation of
the Decontamination Trailers or Tents. The training of the personnel in these agencies will be provided by
the Oregon Health Division PPE Coordinator and/or their designee. This training will include procedures to
set-up and operate the facility, how to screen people for necessity of decon, what steps are required for
coordination among decontamination staff and the ECC-EOC/ARC, worker protection, and specific steps
taken to prevent the spread of contamination.

HOW TO USE THIS PROCEDURE

The SOP is divided into sections. Each section describes a specific set of tasks that must be performed to
set-up and operate the screening facility and Decontamination Trailer or Tent.

Each section is designed to be complete, so it can be "separated" from the entire SOP and used by the spe-
cific personnel assigned the stated function or duty. The sections and related ATTACHMENTS can also be
"copied out of the document" for training purposes or ready reference.

To aid in training and operations, flow charts, pictures, signs or diagrams (with key items marked) are pro-
vided where practical. They can be used to familiarize staff with the preferred method of operations.
Throughout the document, numerical "steps" allow for ease in recording activities; "boxes" allow informa-
tion to be recorded; and underline or bold print reminds the user of possible issues for resolution by su-
pervisors (or provides alternatives or suggestions to staff to make for operational efficiencies).


THE SCREENING AND DECONTAMINATION PROCESS

   A. In the event of an incident involving a release of chemical agents from Umatilla Chemical Depot,
      County ECC/EOCs will order the commencement of agent exposure control operations (screen-
      ing, processing, decontamination, medical treatment, etc.).

   B. The Incident Commander sends Decontamination Trailers to pre-assigned locations, or newly
      identified locations to be set-up for operations. The incident commander may change these loca-
      tions as needed. (generally along evacuation routes)



                                                                                                      43
C. No screening or decontamination activities should begin until a site is fully functional.

D. The Decontamination Sites should be set-up as described in the Decontamination Site Set-up and
   Operations SOP.

E. The Incident Commander and County ECC/EOCs are to be advised when the Decontamination
   Sites are operational.

F. The Site Manager further contacts the Incident Command Post (ICP) regarding any unmet needs,
   equipment, transportation, medical problems, personnel, security, traffic control, crowd control,
   loss of facility or trailer power/lights, etc.

G. Screening staff will initially question and observe (screen) evacuees or emergency workers to de-
   termine if those individuals are exhibiting signs and symptoms of agent exposure. Any individual
   exhibiting signs or symptoms of exposure are assumed to be contaminated.

H. Screening staff will direct anyone assumed contaminated, or demanding decontamination, to the
   Contaminated Parking area, then on to the Processing Area.

I. For people who refuse decontamination: determine their location during the event and the like-
   lihood of contamination. If contamination is likely they will be refused contact with the clean
   population until decontaminated or proven not contaminated. See Patient Refusal Form (Attach-
   ment 1) at the end of this document.

J. Anyone that shows moderate or severe symptoms, or presents with an illness or injury while
   waiting, should be moved to the front of the line for immediate processing.

K. All animals will be treated as if they may have been exposed/contaminated and shall be
   processed through the decontamination facility along with their respective owners. The animals
   are the owners responsibility at all times. Owners will facilitate the washing of the animal per
   decontamination instructions from the decon attendant. If an animal becomes combative it shall
   be removed from the decontamination site to prevent injury to others.

    The decontamination sites will furnish leashes which have the capability of being decontami-
   nated. If the leash cannot be decontaminated due to type of material, a new leash will be issued
   on the clean side of the decontamination process.
   Animals will not be allowed in to the hospital or assistance center setting; instead they will need
   to be sent to a collection facility which has the proper means of housing and caring for them until
   at which time they are cleared to be returned to their owners.

L. Emergency Medical Services should be contacted when anyone presents with severe illness or
   injury. Such persons should immediately be decontaminated and taken to the medical treatment
   tent.

M. Non-Ambulatory patients will be placed on a Litter and moved to the Non-Ambulatory Decon
   area. Once there, they will have their clothing removed, be washed with soap and water by decon



                                                                                                44
       site staff and then turned over to the medical personnel. In the case of a Decon Tent, the process
       is the same except that the actual decon process will be done over the containment pool on saw-
       horses.


Sample Screening and Decontamination Facility Diagram




STAFFING POSITIONS, ATTIRE AND DUTIES


Description

   A. The operation of a CSEPP Decontamination Site is divided into functional areas (i.e. "Initial Screen-
      ing") and required staff for each functional area (based on an expected numbers of evacuees able to
      be processed with one CSEPP Decontamination Trailer) is presented.
   B. Staffing Positions as described below.


Position: Staff Manager

       Staff - Designated by the Agency-in-Charge
       Location - Decontamination Site, (Roaming as needed)
   •

       Attire - CSEPP PPE Boots and Pants. (Remainder of PPE must be kept close at hand)
   •

       Number of staff - One person
   •
   •




                                                                                                     45
   Responsibilities:

   1. Coordinates with Safety Officer and Operations.
   2. Oversees and supervises set-up and operation of Decontamination Site.
   3. Coordinates with staff to prepare, utilize, and then return the Decontamination Trailer/Tent to a
      state of readiness.
   4. Assigns staff to all functions and oversees replacement staff.
   5. Provides oversight of equipment use, supply requirements, contamination control, facility security
      and communications.
   6. Communicates key information to Operations

Position: Safety Officer

        Staff - Designated by the Agency-in-Charge
        Location - Passenger side of Decontamination trailer
   •

        Attire - CSEPP PPE Boots and Pants. (Remainder of PPE must be kept close at hand)
   •

        Number of staff - One person
   •
   •

   Responsibilities:

   1. Coordinates with the Site Manager, and Maintains Status Board.
   2. Verifies that the proper PPE and respiratory equipment is available and in-use when needed.
   3. Takes wet bulb globe readings and assigns maximum PPE "wear-time" values.
   4. Assures that initial Blood Pressure checks are done on all personnel assigned to wear PPE.
   5. Verifies that physical barricades are established to prevent inadvertent cross-contamination.
   6. Assists in the set-up of the Decontamination Site.
   7. Observes staff to ensure that all members are getting enough fluids and are not operating beyond
      PPE Wear time limits. Monitors general physical status of each member.
   8. Evaluates the decontamination effort to insure the proper decontamination of persons.
   9. Other duties as directed by the Site Manager.

Position: Initial screening

        Staff - Designated by the Agency-in-Charge
        Location - On or near evacuation route, Near Decontamination trailer
   •

        Attire - CSEPP PPE ensemble and respirator.
   •

        Number of staff - Two personnel
   •
   •

   Responsibilities:

   1. Set up initial Screening area and traffic control. Assists in other set up as needed
   2. Screens evacuees utilizing specific guidelines.
   3. Directs Evacuees through the Decontamination process or to a Reception Center as indicated during
      screening process.
   4. Distributes "Passes" to every evacuee screened and believed to be "clean".
   5. Keeps a count of Evacuees sent to Reception Centers, or who have refused processing.
   6. Other duties as assigned by the Site Manager.




                                                                                                  46
Position: Processing Tent

       Staff - Designated by the Agency-in-Charge
       Location - Processing Tent, located to the rear of the Decontamination trailer
   •

       Attire - CSEPP PPE ensemble and respirator.
   •

       Number of staff - Two personnel
   •
   •
   •

   Responsibilities:

   1. Assists Evacuees in placing valuables and Identification into "zip-lock" type plastic bags and writing
      names on the bags.
   2. Assists evacuees in discarding bulky clothing and other items.
   3. Observes Evacuees for agent signs and symptoms.
   4. Directs Evacuees into "Dirty" side of the decontamination trailer.
   5. Assists with Non-Ambulatory Decon as needed. (One Member)
   6. Other duties as assigned by the Site Manager




Position: Interior Operations

       Staff - Designated by the Agency-in-Charge
       Location - Dirty Room and Clean Room in Decontamination trailer
   •

       Attire - CSEPP PPE Ensemble , and respirator for Hot Side person, CSEPP PPE Boots and Pants, for
   •

       Cold Side person. (Remainder of PPE must be kept close at hand)
   •

   •   Number of staff - Two personnel

   Responsibilities: Hot Side person (Located in the clothing removal room of the trailer)

   1. Assist evacuees as they enter the trailer. Guiding them through the process in the Dirty room as
      well as the Shower room if needed.
   2. Assist evacuees who are having difficulty in removing clothing.
   3. Continually observe evacuees for signs and symptoms of Chemical Agent Exposure.
   4. Other duties as assigned by the Site Manager

   If physical contact is made with any potentially contaminated evacuees, the Hot side person should
   rinse off any areas that contacted the potentially contaminated person)

   Responsibilities: Cold Side person (Located in Clean Room of trailer)

   1. Assist Evacuees from the Shower Room to the Clean Room as needed.
   2. Provide Towels, Tyvek coveralls, and footwear to each Evacuee
   3. Place a Blue "DECONTAMINED" wrist band on the person, then direct them out of the trailer to the
      Medical Treatment tent.
   4. Observe evacuees for Signs and Symptoms
   5. Monitor quantity of supplies and notify Site Manager of any un-met needs.
   6. Other duties as assigned by the Site Manager



                                                                                                      47
Position: Exterior Operations

        Staff - Designated by the Agency-in-Charge
        Location - Drivers side of Decontamination Trailer.
   •

        Attire - CSEPP PPE ensemble, with respirator
   •

        Number of staff - 1 Person
   •
   •

   Responsibilities:

   1. Monitor Pump Compartment operations.
   2. Maintain water supply to the Decontamination Unit
   3. Maintain waste water bladder system for storage of gray-water
   4. Keep clothes hamper clear by moving potentially contaminated clothing to an overpak
   5. Frequently check all hampers in hot zone and empty as needed, place closed contaminated waste
      bags in segregated contaminated waste storage area, (At least 75 feet downwind)
   6. Provide frequent status updates to Site Manager
   7. Other duties as assigned by the Site Manager

Position: Medical Tent

        Staff - Designated by the Agency-in-Charge
        Location - Medical evaluation tent, located just outside of the clean end of the trailer.
   •

        Attire - CSEPP PPE Boots and Pants. (Remainder of PPE must be kept close at hand)
   •

        Number of staff - Two Personnel, (Minimum of one EMT/Nurse/MD )
   •
   •

   Responsibilities:

   1. Meet Evacuees as they exit the Decontamination trailer and guide them to a chair.
   2. Screen the evacuees for signs and symptoms of any injury or illness with emphasis on Chemical
      Agent Exposure.
   3. Provide treatment of any injuries or illnesses needing treatment in the field.
   4. At Minimum, fill out a CSEPP Patient Care Form with basic information.
   5. Coordinate transport of non-patients to a Red Cross Reception Center.
   6. Coordinate transport of patients to Medical Facilities
   7. The Site Commander should be kept informed of the following information;
          a) Numbers of people being sent to Red Cross Reception centers
          b) Numbers of people being sent to Medical Facilities,(including severity)
   8. Other duties as assigned by Site Manager.




                                                                                                    48
OPENING A SCREENING AND DECONTAMINATION FACILITY



Position: Site Manager

       Staff - Designated by the Agency-in-Charge
       Location - Decontamination Site, (Roaming as needed)
   •

       Attire - CSEPP PPE Boots and Pants. (Remainder of PPE must be kept close at hand)
   •

       Number of staff - One person
   •
   •

   Responsibilities:

   1. Coordinates with Safety Officer and Operations.
   2. Oversees and supervises set-up and operation of Decontamination Site.
   3. Coordinates with staff to prepare, utilize, and then return the Decontamination Trailer/Tent to a
      state of readiness.
   4. Assigns staff to all functions and oversees replacement staff.
   5. Provides oversight of equipment use, supply requirements, contamination control, facility security
      and communications.
   6. Communicates key information to Operations


   Set-Up Procedure

   1. Receive direction from Incident Command as to site location.
   2. Confirm site selected is adequate for purpose. (ingress and egress routes, room for parked cars.
      Auxiliary water source?)
   3. Assign personnel to site positions and provide briefing to crew members.
   4. Set up the screening and decontamination trailer and adjacent area(s). Sample diagram appears on
      the next page.

**NOTE** Set-up of decontamination site "should follow the basic flow pattern shown in the diagram.
HOWEVER, it is recognized that the actual site location may require that changes in the layout be necessary
due to the constraints of the site. The Site Manager shall be in charge of setting up the site so that it will
work within the parameters of available space.




                                                                                                        49
Site Overview




Site Manager - Staff Assignments Form

  Task                           Personnel Assigned
                                 First Shift          Backup
  Decon Site Manager             (1)
  Initial Screening              (1)
                                 (2)
  Processing Tent                (1)
                                 (2)
  Interior Operations            (1)
  (1 Hot, 1 Cold)                (2)
  EMS (1 EMT minimum)            (1)
                                 (2)
  Exterior Operations            (1)
  Safety                         (1)
  Site Location:
  Radio Frequency Assigned:                           Cell/Nextel#




                                                                     50
Position: Safety Officer

       Staff - Designated by the Agency-in-Charge
       Location - Passenger side of Decontamination trailer
   •

       Attire - CSEPP PPE Boots and Pants. (Remainder of PPE must be kept close at hand)
   •

       Number of staff - One person
   •
   •


   1. Coordinates with the Site Manager, and Maintains Status Board.
   Responsibilities:

   2. Verifies that the proper PPE and respiratory equipment is available and in-use when needed.
   3. Takes wet bulb globe readings and assigns maximum PPE "wear-time" values.
   4. Assures that initial Blood Pressure checks are done on all personnel assigned to wear PPE.
   5. Verifies that physical barricades are established to prevent inadvertent cross-contamination.
   6. Assists in the set-up of the Decontamination Site.
   7. Observes staff to ensure that all members are getting enough fluids and are not operating beyond
      PPE Wear time limits. Monitors general physical status of each member.
   8. Evaluates the decontamination effort to insure the proper decontamination of persons.
   9. Other duties as directed by the Site Manager.


   1. Upon arrival, set up Wet-Bulb-Globe and tri-pod. Take initial reading, then record reading and cor-
   Set-up procedure

       responding PPE wear-time limits on clipboard. Assure that all Personnel wearing PPE have had ini-
       tial Blood Pressure readings taken. Collect Accountability tags and place on Status Board.
   2. Place table, two folding chairs and GREEN ballistic nylon bag near exit door of the trailer. (Confirm
       contents of ballistic nylon bag via inventory listed below)
   3. Assist other personnel with site set-up as needed
   4. After Briefing, assume position near clean exit of trailer.



Ballistic Nylon Bag Inventory List: GREEN BAG (Shared with Site Manager)

       Two aluminum clipboard (One for Safety and one for Site Manager)
       One B/P Cuff
   •

       One Stethoscope
   •

       Wet Bulb Globe
   •

       Tri-Pod
   •
   •


PPE Wear Time Limits

  COOL TEMPERATURES
      50 - 70°F (10-21°C)[Wet Bulb/Globe Temperature (WBGT)]
      Work 30 - 45 minutes, followed by 10 - 15 minutes rest
  WARM TEMPERATURES
      70 - 85°F (21-29°C)[Wet Bulb/Globe Temperature (WBGT)]
      Work 20 - 30 minutes, followed by 40 - 60 minutes rest




                                                                                                     51
  HOT TEMPERATURES
      85 - 100°F (29-38°C)[Wet Bulb/Globe Temperature (WBGT)]
      Work 15 - 20 minutes, followed by indefinite rest

Acceptable Blood Pressure reading for wearing PPE is ___________


Decontamination Crew Duty Station




Position: Initial screening

       Staff - Designated by the Agency-in-Charge
       Location - On or near evacuation route, Near Decontamination trailer
   •

       Attire - CSEPP PPE ensemble and respirator.
   •

       Number of staff - Two personnel
   •
   •

   Responsibilities:

   1. Set up initial Screening area and traffic control. Assists in other set up as needed
   2. Screens evacuees utilizing specific guidelines.
   3. Directs Evacuees through the Decontamination process or to a Reception Center as indicated during
      screening process.
   4. Distributes "Passes" to every evacuee screened and believed to be "clean".
   5. Keeps a count of Evacuees sent to Reception Centers, or who have refused processing.
   6. Other duties as assigned by the Site Manager.




                                                                                                 52
   Set-up procedures

   1. Upon arrival at Decontamination site, remove cones, signs, barricades, and barricade tape from sto-
      rage.
   2. Set-up initial screening area with the following goals in mind;

       a. SAFETY is Goal #1, all preparations should be safety driven due to traffic dangers.
       b. Set up initial screening point in a location that allows easy direction of traffic to either the decon
          trailer, or allow the operator to continue on original course. Initial screening should not cause
          traffic to back up onto highway, unless there are no other options.

   3. Utilize traffic control devices to set up both foot and vehicular traffic paths leading from Initial
      Screening, to Contaminated Parking, then to the Processing Tent.
   4. Place table, two folding chairs, and RED ballistic nylon bag with all contents at Initial screening
      point. (confirm contents of ballistic nylon bag via inventory list below)
   5. Assist other personnel with site set-up as needed.


   RED Ballistic Nylon Bag inventory list:

       Two aluminum clipboards with a ball point pen and permanent marker
       1000 “Passes”
   •

       One Sharpes Container
   •
   •



Position: Processing Tent

       Staff - Designated by the Agency-in-Charge
       Location - Processing Tent, located to the rear of the Decontamination trailer
   •

       Attire - CSEPP PPE ensemble and respirator.
   •

       Number of staff - Two personnel
   •
   •

   Responsibilities:

   1. Assists Evacuees in placing valuables and Identification into "zip-lock" type plastic bags and writing
      names on the bags.
   2. Assists evacuees in discarding bulky clothing and other items.
   3. Observes Evacuees for agent signs and symptoms.
   4. Directs Evacuees into "Dirty" side of the decontamination trailer.
   5. Assists with Non-Ambulatory Decon as needed. (One Member)
   6. Other duties as assigned by the Site Manager

   Set-up procedures

   1. Upon arrival at Decontamination Site, remove the Processing tent, orient it so that the end of the
       tent is centered and approximately 10-12 feet from the bottom step at the back door of the Trailer.
   2. Run extension cord from one of the 110 volt outlets on the trailer to the Processing Tent. Use the
       110 volt air pump to inflate the tent.



                                                                                                         53
   3. Once the tent is inflated fully, place the following items inside the tent;

            a.   1-table
            b.   2-folding chairs
            c.   1-overpak with Hamper frame and extra Contaminated Waste Bags
            d.   1-treatment sign
            e.   1-ORANGE ballistic nylon bag with all contents (confirm contents via the inventory list be-
                 low)
            f.   1- Folding Patient Litter

   4. If needed, place two shelter lights inside tent if needed and plug into extension cord.
   5. Set up Non-Ambulatory Decon at Passenger side rear corner of trailer.

       a.        Place containment pool on the ground and inflate
       b.        Place decon litter cart assembly in the containment pool
       c.        Place bucket with two sponges near containment pool
       d.        Open the left rear corner compartment of the trailer and remove the remote decon hose, ad-
                 just the water temperature and run it to the non-ambulatory decon pool.
       e.        Set up Frame Hamper with extra Contaminated Waste bags nearby.

   6. Assist other personnel as needed with site preparations.

   ORANGE Ballistic Nylon bag inventory;

            One aluminum clipboard (With a ball point and permanent marker inside)
            One box of Zip-Lock bags for valuables and I.D.
       •

            One Sharpes container
       •
       •

Decontamination Crew, Duty Station




                                                                                                      54
Position: Interior Operations

       Staff - Designated by the Agency-in-Charge
       Location - Dirty Room and Clean Room in Decontamination trailer
   •

       Attire - CSEPP PPE Ensemble , and respirator for Hot Side person, CSEPP PPE Boots and Pants, for
   •

       Cold Side person. (Remainder of PPE must be kept close at hand)
   •

   •   Number of staff - Two personnel

   Responsibilities: Hot Side person (Located in the clothing removal room of the trailer)

   1. Assist evacuees as they enter the trailer. Guiding them through the process in the Dirty room as
      well as the Shower room if needed.
   2. Assist evacuees who are having difficulty in removing clothing.
   3. Continually observe evacuees for signs and symptoms of Chemical Agent Exposure.
   4. Other duties as assigned by the Site Manager

   If physical contact is made with any potentially contaminated evacuees, the Hot side person should
   rinse off any areas that contacted the potentially contaminated person)

   Responsibilities: Cold Side person (Located in Clean Room of trailer)

   1. Assist Evacuees from the Shower Room to the Clean Room as needed.
   2. Provide Towels, Tyvek coveralls, and footwear to each Evacuee
   3. Place a Blue "DECONTAMINED" wrist band on the person, then direct them out of the trailer to the
      Medical Treatment tent.
   4. Observe evacuees for Signs and Symptoms
   5. Monitor quantity of supplies and notify Site Manager of any un-met needs.
   6. Other duties as assigned by the Site Manager


Interior Operations Set-Up procedure

HOT SIDE PERSON:

       1. Upon arrival, assist in set-up of the Processing Tent and Non-Ambulatory Decontamination.
       2. Open Clothes Hamper door in Dirty Room of trailer.
       3. After briefing, and order to suit up, take position in Dirty Room of trailer.

COLD SIDE PERSON:

            Upon arrival, assist in set-up of Medical Tent.
            Place container of towels on counter in Clean Room
       1.

            Place container of blue "Decontaminated" wrist bands on counter in Clean Room.
       2.

            Place folding Hamper in corner with Contaminated Waste bags for wet towels
       3.

            After briefing, and order to suit up, take position in Clean Room of trailer.
       4.
       5.




                                                                                                  55
Decontamination Crew, Interior Operations Duty Station




Position: Exterior Operations

         Staff - Designated by the Agency-in-Charge
         Location - Drivers side of Decontamination Trailer.
   •

         Attire - CSEPP PPE ensemble, with respirator
   •

         Number of staff - 1 Person
   •
   •

   Responsibilities:

   1. Monitor Pump Compartment operations.
   2. Maintain water supply to the Decontamination Unit
   3. Maintain waste water bladder system for storage of gray-water
   4. Keep clothes hamper clear by moving potentially contaminated clothing to an overpak
   5. Frequently check all hampers in hot zone and empty as needed, place closed contaminated waste
      bags in segregated contaminated waste storage area, (At least 75 feet downwind)
   6. Provide frequent status updates to Site Manager
   7. Other duties as assigned by the Site Manager


   Set-Up Procedure

       1. Upon arrival, open both exterior awnings.
       2. Place both waste water bladders at the driver’s side rear corner of the trailer, in a position that al-
              lows waste water hose to reach both bladders.
       3. Attach and run waste water hose from trailer to one of the waste water bladders. Attach and run
              water supply hose from water source to trailer.



                                                                                                           56
       4. Open external access door to clothes hamper, place an Overpak below the opening. Place rake near-
              by for handling of clothing.
       5. Ensure that propane water heater, and pumps continue to function.
       6. Assist other personnel with site set-up as needed.


Decontamination Crew, Duty Station




Position: Medical Tent

         Staff - Designated by the Agency-in-Charge
         Location - Medical evaluation tent, located just outside of the clean end of the trailer.
   •

         Attire - CSEPP PPE Boots and Pants. (Remainder of PPE must be kept close at hand)
   •

         Number of staff - Two Personnel, (Minimum of one EMT/Nurse/MD )
   •
   •

   Responsibilities:

   1. Meet Evacuees as they exit the Decontamination trailer and guide them to a chair.
   2. Screen the evacuees for signs and symptoms of any injury or illness with emphasis on Chemical
      Agent Exposure.
   3. Provide treatment of any injuries or illnesses needing treatment in the field.
   4. At Minimum, fill out a CSEPP Patient Care Form with basic information.
   5. Coordinate transport of non-patients to a Red Cross Reception Center.
   6. Coordinate transport of patients to Medical Facilities
   7. The Site Commander should be kept informed of the following information;
          (a) Numbers of people being sent to Red Cross Reception centers
          (b) Numbers of people being sent to Medical Facilities,(including severity)
   8. Other duties as assigned by Site Manager.




                                                                                                     57
   Set-Up Procedure

       1. Upon arrival, remove Medical Tent from storage and place near the passenger side front corner
            of the trailer. Orient the tent so that the entrance and exit are parallel to the trailer. The en-
            trance should be as near as possible to the clean exit of the trailer.
            Utilize the extension cord and 110 volt blower unit to inflate the Medical Tent. Stake down the
            tent if necessary.
       2.

            If needed, place two shelter lights inside the tent and plug into the extension cord.
            Place the following items inside the Medical Tent.
       3.

                a. Table, placed in the corner of the tent closest to the Clean Exit of the trailer
       4.

                b. 4 folding chairs
                c. Treatment Sign
                d. BLACK Ballistic Nylon bag with all contents. (Confirm contents via the inventory found
                     below)
                e. Bulk Antidote kit.
            Open Battery Compartment, remove base radio unit and run cable to Medical Tent. Place base
            radio unit on the corner of the table.
       5.

       6.   Assist other personnel with site set-up as needed.


BLACK Ballistic Nylon Bag Inventory List

       Two aluminum clipboards, with forms and pens
       Two Sharpes Containers
   •

       Two B/P Cuffs
   •

       Two Stethoscopes
   •

       Two rolls of Triage Tape (1-red, 1-yellow)
   •
   •



All Potentially Contaminated Patients MUST be De-Contaminated.




                                                                                                        58
Decontamination Crew Duty Station




Decontamination Unit Preparation

** If you are not the tow unit operator, you may skip the first two pages.**

AT STATION:

   1. Ensure all compartment doors on trailer are unlocked.
   2. Turn on Propane valve in front center compartment.
   3. Enter clean room and start generators following this sequence:
          a. Turn on 12 volt toggle switch on upper left corner of control panel.
          b. Turn on Gas Detector switch, a slow "chirping" sound should be heard. This will continue
              for up to 2 minutes. (If a rapid chirping sound is heard, turn Gas Detector switch off then
              back on again)
          c. When the chirping stops and the green light comes on, depress the "Start" button on either
              generator control and hold it until the generator is running. If the generator has not started
              in 1 minute of cranking, attempt to start the other generator for up to 1 minute then re-
              attempt the first generator again. Repeat the sequence as needed.
          d. Once the generators are both running smoothly, switch the two main power controls from
              "shoreline" to "generators".
   4. Exit the trailer, disconnect the shorelines from the power source and store them properly.
   5. Ensure that potable water tank is full or being filled.
   6. Confirm all trailer/tow unit hitch connectors are latched properly.
   7. Start Tow unit and allow to build air pressure if needed.
   8. Do one final walk around to make sure the unit may be moved safely.
   9. Notify Site Manager that the unit is ready to roll.




                                                                                                      59
AT DECON SITE:

   1. Park as directed by the Site Manager and set tow unit parking brake. Turn off tow unit engine.
   2. Obtain Wheel Chocks from Clean room of trailer and chock the rear wheels of the tow unit.
   3. Deploy the steps and handrails at both the entrance and exit of the trailer.
   4. Check trailer level by checking RV type levels mounted to the control panel in the clean room. Trai-
      ler may be as much as 1/2 bubble off level and will still function well. If trailer is MORE than 1/2
      bubble off, then level trailer using the following procedure:
          a. On Control Panel, locate the hydraulic leveler controls, (Left side 1/2 down from top), acti-
              vate Power switch.
          b. Utilize only the hydraulic jacks needed to properly level the decon trailer. (cribbing may be
              needed if the site has an excessive slope)
   5. Move on to your assigned task for site set-up.



Decontamination Staging Area Map




                                                                                                    60
ATTACHMENT 1: UMATILLA/MORROW COUNTY CSEPP PATIENT REFUSAL FORM



I, _______________________ may have been contaminated as a result of a chemical re-
lease at the Umatilla Chemical Depot but am refusing decontamination. I understand that
I will not receive documentation of being decontaminated and therefore will not be al-
lowed admittance to any hospital facility or Assistance Center until such procedures have
been completed. I further understand that if I have actually been contaminated I may
spread that contamination and cause serious harm to others. I release all respond-
ers/receivers from responsibility for any ill effects which may result from my actions and
take full responsibility for any possible spread of contamination which may cause harm
to others.




Signature: ____________________________Date: ________________




                                                                                       61
ANNEX E - COMMUNICATIONS


This annex provides a plan for using the Bi-County Tactical Radio System (TRS) and other
I: PURPOSE


communications assets by community first responders during the initial phases of a Community
Level Emergency at the Umatilla Chemical Depot (UMCD). This plan outlines the manner in which
all community first responders will communicate with the various Operations Branch Directors and
the Operations Section Chief located at the Incident Command Post. This annex also describes or
references the manner in which schools, support agencies and other groups communicate with the
incident’s General Staff.




This annex applies to the use of the Bi-County TRS for all first responders during the Alert &
II: SCOPE


Notification phase, Response phase and continued basic emergency response service phase of a
Community Level Emergency at the UMCD. This annex also applies to other communication
systems that are used by support agencies in concert with community first responders as directed
by the Incident Commander.




The communities surrounding the UMCD have developed this plan to provide the guidance and
III: BACKGROUND


framework for emergency response operations to an emergency involving any chemical weapon
munitions. Response activities are managed by standardized Incident Command System (ICS)
functions utilizing the concept of Unified Command (see the Plan Overview & ICS Structure). Local
first responders and emergency management officials have helped develop this plan and support its
implementation. The plan coordinates all public and private agencies involved in a CSEPP response
and ensures that adequate and appropriate communications equipment, channels and procedures
are available to support all identified CSEPP missions.


Response to a chemical emergency involves all emergency response personnel within two Oregon
counties including Police, Fire and Emergency Medical assets from eight cities; Police, Fire and
Emergency Medical assets from Tribal Government; Fire assets from outlying districts; County
Sheriff, Public Health and Road Departments; area Hospitals; and the Oregon Departments of State
Police and Transportation.     Supporting agencies such as the American Red Cross and other


                                                                                               62
volunteer organizations are also integral to the response plan. Unified Command and the ICS
provide the framework for successful interoperable communications through the use of Common
Terminology and Plain Language as well as Integrated Communications for all operational
functions.


A communications system is effective only if the emergency response users are fully trained in its
use. The CSEPP community recognized this fact and developed a communication system that
provides all area first responders with an integrated TRS. This system is used for day to day
response operations by all agencies. This provides for the best training ground in the use of the
system by all users in the event of a CSEPP incident as familiarity gained by daily use makes
operation second nature for paid staff as well as volunteers.          This also provides a solid
communications system for effective All Hazards response.


The TRS utilizes seven radio repeaters at each of seven radio sites throughout the CSEPP
operational area. These channels are used as a pool of frequencies for all users on the system.
Channels are assigned automatically as needed to complete a radio call by the use of defined
“Talkgroups.”   A talkgroup is a virtual radio channel which a group of users access for
communications. The TRS has been designed with talkgroups for all day to day operational needs
of emergency first responders in both counties as well as a set of talkgroups to be used in the event
of a CSEPP incident.


In addition to the TRS, other communications systems are used in support of the CSEPP response
plan. These systems are used by outside agencies and organizations which are not part of the local
community first responder day to day operational system. For instance, the Oregon State Police
operate a statewide communications system as does the Department of Transportation. During a
CSEPP incident these agencies will conduct their support activities through their own radio
systems, coordinated through liaisons at a county Emergency Operations Center (ECC/EOC). In the
case of the State Police, responders from the local patrol offices are equipped with both their
agency radios as well as a TRS radio to directly communicate with community CSEPP responders
and the Incident Command Post (ICP).


Also integrated within the CSEPP response plan are communication assets of local amateur radio
operators through the Amateur Radio Emergency Service (ARES) and Radio Amateur Civil
Emergency Service (RACES). These assets are used as secondary or tertiary communication paths


                                                                                                   63
to safeguard CSEPP operations from any communications failures, and to augment communication
needs for secondary traffic (see Annex O).


This plan annex is tailored to the initial response phases of a CSEPP incident. Through use of ICS
and an integrated communication system, the efficient transition to other communication assets
that are brought on scene by state and federal resources are supported. As the CSEPP incident
evolves, additional communication assets can be integrated through interoperability gateways at
any ECC/EOC location to interface with any local first responder.


IV: COMMUNICATIONS RESPONSE PLAN


At the onset of a CSEPP incident, the Umatilla County Communications Coordinator will respond to
A. Staffing:


the Umatilla County EOC (UCEOC) and assume the role of Communications Unit Leader (COML).
The Communications System Analyst from Oregon Emergency Management will serve as alternate
COML. The COML will monitor the TRS from the operator console in the UCEOC and assist with
message traffic as necessary from field units, the ICP and the EOC. The COML will operate the TRS
management systems to monitor the TRS controller for failures and difficulty with subscriber unit
access and system use.




TRS talkgroups used for CSEPP incidents are programmed into all area first responder subscriber
B. Tactical Radio System Use:


units (portable and mobile radios). Public Safety units responding to a Community Emergency will
coordinate primary response activity on Zone 10 of the radio programming layout per the following
chart:
                                         TRS ZONE 10

                1              CSEPP CMMD                   Incident Command
         Channel Position          Channel Name                   Function Assigned

                2              CSEPP F OPS                  Fire Operations Coordination
                3              CSEPP L OPS                  Law Enforcement Coordination
                4              CSEPP TAC 1                  Law OPS Assignable
                5              CSEPP TAC 2                  Law OPS Assignable
                6              CSEPP TAC 3                  EMS Operations Coordination
                7              CSEPP TAC 4                  CRTF West
                8              CSEPP TAC 5                  CRTF East
                9              CSEPP TAC 6                  Decon Operations Coordination
               10              CSEPP TAC 7                  Decon West Site 1
               11              CSEPP TAC 8                  Decon West Site 2
               12              CSEPP TAC 9                  Decon East

                                                                                                64
                                                              Public Works/Evacuation
                 13             CSEPP TAC 10                  Coord
                 14             UC EOC                        Non IRZ/PAZ Response Coord
                 15             MC ECC                        Non IRZ/PAZ Response Coord
                 16             HOSPITALS COM                 Hospital Coordination

        CSEPP Community Command entities will coordinate on the CSEPP Command talkgroup,
        channel selector position 1. These agencies include UMCD, Umatilla County, Morrow
    •

        County, and the Incident Commander.

    •   Note: The OPERATIONS section (OPERATIONS) is comprised of branches for Law Ops,
        Fire Ops, Decon Ops, and EMS Ops – located in the Incident Command Post at the
        Hermiston Safety Center. Assignment and re-assignment of First Responders will be
        at the direction of the Ops Section Chief and the Branch Directors.

        Units responding to fire calls will coordinate operations on the CSEPP Fire OPS talkgroup,
        (CSEPP F OPS, position 2.)
    •


        Law Enforcement units will coordinate operations on CSEPP Law OPS talkgroup, (CSEPP L
        OPS, position 3)
    •


    •   EMS Operations will be coordinated on CSEPP TAC 3 (position 6).

    •   DECON Operations will be coordinated on CSEPP TAC 6 (position 9).

        Unit level communications will take place on CSEPP TACs 1, 2, 4, 5, and 7-10 (positions 4, 5,
        7, 8, and 10-13).
    •


        Hospital Decontamination sites will communicate with Operations on CSEPP TAC 6
        (position 2). Hospitals will scan Hospitals Common (position 16). Hospitals will coordinate
    •

        non-operational issues on UC EOC or MC ECC as appropriate.

        Public Works agencies supporting evacuation will coordinate on CSEPP TAC 10 (position
        13).
    •


        Umatilla County and Morrow County (ECC/EOCs) will use UC EOC and MC ECC talkgroups
        (positions 14 and 15,) for response coordination outside of the IRZ/PAZ.
    •




After initial response to a CSEPP incident, support agencies begin to deploy to alleviate CSEPP
C. Other Radio System Use


specific assets for other incident missions. Traffic Control Points (TCP) are initially staffed with law
enforcement personnel from Boardman PD, both counties and OSP. These points are secured and
their status is reported to the ICP through the TRS. Staffing of these points is soon transferred to
public works and ODOT assets. At that time the transfer is reported to the LAW Ops Branch and
continued communications with the TCP is through the TRS if available in the TCP unit or the


                                                                                                      65
Hermiston area OSP channel 49 (VHF conventional channel receive = 154.650MHz / decode
167.9Hz, transmit = 159.030MHz / encode 151.4Hz).


Local schools have been equipped with radios as well as all school bus vehicles of Mid Columbia Bus
Services. These radios are a private repeater system and are monitored at the UCEOC by school
district personnel. School over pressurization shelter status and evacuation status will be reported
to the UCEOC through this system (see Annex J).


Supplemental communications will be provided by local ARES/RACES assets trained and
prescreened for access to the UCEOC, ICP, Morrow County ECC, Confederated Tribes of the Umatilla
Indian Reservation EOC (CTUIR) and American Red Cross reception centers and shelters (see
Annex O).


In addition to the above listed radio communications capabilities, land line communications,
cellular telephones and NEXTEL communications are available to support the Incident Commander,
Operations Staff, field responders, ECC/EOCs and special facilities. In Morrow County, the County
ECC and city EOCs and special facilities will have access to the ESD telephone system which is not
linked to the public telephone system. The NEXTEL system will provide cellular telephone, two way
radio, group call radio, paging and e-mail service in the 800MHz band.




APPENDIX 1 – SUPPORTING SYSTEMS



This appendix outlines other communication systems referred to within the Plan Overview,
Introduction


Response Plan and attached annexes. These systems are used for initial off-post notification by the
UMCD, EOC/ECC/UMCD coordination with the ICP as well as indoor and outdoor Alert &
Notification of the public and first responders.




The CSEPP Conference Bridge is a specialized telephone system located in a secure public safety
Conference Bridge


facility that is programmed to automatically dial a group of phones when given a dial command.
The conference bridge is connected to Oregon and Washington emergency activation points by
private microwave and leased circuits. When a CLE occurs at the UMCD this system is used to alert
the off post emergency response community. A special code is entered into the system by the

                                                                                                  66
UMCD emergency Operations staff that automatically rings alert telephones in the following
locations: Umatilla County EOC & Dispatch, Morrow County ECC & Dispatch, Hermiston Safety
Center/Incident Command Post, Confederated Tribes of the Umatilla Indian Reservation, County
LNO at the UMCD, Oregon State Police, Oregon Emergency Response System, Washington State
Emergency Management, Washington State Patrol, Benton County Emergency Management,
Prosser Dispatch, FEMA MERS.




The ANS is a combination of indoor and outdoor warning devices used to alert the public in the
Alert & Notification System (ANS)


event of a CLE at the UMCD.


The Outdoor ANS consists of a system of 8 Message Reader Boards (MRB) and 49 sirens
strategically located around the UMCD, Immediate Response Zone (IRZ), and Protective Action Zone
(PAZ). The message reader boards and sirens can be activated from any one of the four ECC/EOCs
in Umatilla and Morrow Counties (UC-EOC, MC-ECC, HSC, UMCD). The four activation points are
connected to a central transmission system through the infrastructure used by the TRS.


The Indoor ANS consists of an army of Tone Alert Radios (TARS) that have been distributed to most
of the residences and businesses throughout the IRZ and PAZ. These TARS can be activated from
any one of the four ECC/EOCs in Umatilla and Morrow Counties (UC-EOC, MC-ECC, HSC, UMCD).
The TARS are able to pick up the NOAA weather radio broadcast 24 hours a day and can be used to
broadcast severe weather alerts. The TARS infrastructure is separate from the TRS and Siren/MRB
systems to help ensure activation in the event of infrastructure failures.




VTC is used as the primary communications and coordination between the four ECC/EOC locations
Video Teleconferencing (VTC)


(UC-EOC, MC-ECC, UMCD, ICP). The VTC connectivity is provided by the Umatilla/Morrow ESD and
is separate from the ANS, TARS and TRS infrastructure to gain additional levels of fault tolerance.




                                                                                                      67
APPENDIX 2: EMERGENCY COMMUNICATIONS PLAN


  UMATILLA/MORROW EMERGENCY SERVICE RADIO OPERATORS®

                                           Revision Date: 6/17/2009
1. INTRODUCTION


  All UMESRO Members when activated and deployed are responsible for their own Safety and PPE,
  SAFETY

  regardless if it's an actual event or exercise. Appropriate clothing, footwear, safety vest, eye protection,
  and hardhat when necessary, must be worn while on duty.

  1.1 The Umatilla/Morrow Emergency Service Radio Operators (UMESRO) is a Radio Amateur Civil
      Emergency Service (RACES) communication unit, under the agreement with Oregon State Office of
      Emergency Management and County Offices of Emergency Management. It is also an Amateur Radio
      Emergency Service (ARES®) field organization of the American Radio Relay League (ARRL). It is
      composed of FCC licensed amateur radio operators who are trained in Emergency Communications,
      ICS and NIMS Certified. And who volunteer their personal time, skill and equipment, to serve in the
      public and governmental interest. UMESRO is focused on providing service to Umatilla and Morrow
      County Oregon. The boundaries of this area are: Columbia River to the North, the Umatilla-Union
      county line to the East, the Umatilla-Grant county line to the South, the Morrow-Grant and Wheeler
      county line to the South-Southwest, and the Morrow–Gilliam county line to the West. These are
      approximate boundaries, and amateur radio operators living within or near them are eligible for
      participation with UMESRO.


  1.2 UMESRO's functions in this Emergency Communications Plan under the direction of the Umatilla
      and Morrow County Emergency Management, the appointed ARES® EC/County RACES Radio
      Officer, the District Emergency Coordinator (DEC), and the Section Emergency Coordinator (SEC).
      The Section Manager for the Oregon Section of the American Radio Relay League (ARRL) appoints
      the EC. The County RACES Radio Officer (RO) is appointed by the County Emergency Management
      Office, and It is preferred that the County RACES RO and ARES® EC are the same individual. This
      Emergency Communication Plan will use the common term of EC (Emergency Coordinator) as it
      pertains to the combined function of the RACES RO, and the ARES EC.

  1.3 The EC may appoint Assistant Emergency Coordinators (AEC) as needed.

  1.4 The EC may appoint a Net Control Station (NCS) who has the primary duty to activate the
      ARES®/RACES unit when needed. If and when the EC is not available, an AEC will appoint a NCS to
      activate the ARES®/RACES unit, or act as the NCS themselves.

  1.5 When activated and the EC is unavailable, the AEC who initializes the activation will become the
      acting Comms Operations Chief (COC). The COC will be the final authority within UMESRO for that
      communication utilization of resources for the emergency, incident or event.



                                                                                                             68
2. PURPOSE

   2.1 The purpose of this plan is to provide a written guide containing the minimum information needed
       in an emergency. Each emergency incident is different and flexibility is necessary to provide an
       adequate response.
   2.2 The primary responsibility of UMESRO is to furnish and or provide Amateur Radio Emergency
       Communications Support to Umatilla County Emergency Management, Morrow County Emergency
       Management, and Morrow County Sheriffs Mobile Communications Center, Confederated Tribes of
       the Umatilla Indian Reservation Office of Emergency Management/Public Safety, and other State
       and or local Government Agencies. As necessary in the event of a natural or man made emergency
       when regular communications are lacking in certain areas, become inadequate, overloaded or fail.
   2.3 Regular instruction, training and drills shall be carried out to ensure readiness to respond quickly
       in providing effective amateur radio emergency communications.
   2.4 The following is a list of jurisdictions, government, tribal and non-profit agencies that will be
       served, as requested, in an emergency. Other city, county or state agencies will be served as
       requested by the emergency management offices of Umatilla and or Morrow County.
       2.4.1 Incorporated cities in Umatilla and Morrow County.
       2.4.2 The unincorporated areas or the population under the authority of the County Judge, Umatilla
           and or Morrow County Office of Emergency Management.
       2.4.3 The American Red Cross
       2.4.4 Chemical Stockpile Emergency Preparedness Program (CSEPP)
       2.4.5 The National Weather Service
       2.4.6 The District Emergency Coordinator of the Oregon Section of the ARRL when
       Requested by surrounding counties.
       2.4.7 The State of Oregon Office of Emergency Management
       2.4.8 The Federal Emergency Management Agency
       2.4.9 Confederated Tribes of the Umatilla Indian Reservation

   2.5 UMESRO members may provide communications support at public events conducted by non-profit
       organizations in non-emergency situations as a participant with local and area Amateur Radio
       Clubs.

   2.6 UMESRO will support the Skywarn program of the National Weather Service (NWS), when weather
       conditions warrant. A request from a served agency is not required for Skywarn support.


3. PLAN ACTIVATION


   3.1 Any member of UMESRO who becomes aware that a communications emergency exists should
       contact the EC, or an Assistant EC, and then remain ready for a possible activation. UMESRO does
       not self activate. The EC or AEC will make contact with the appropriate Emergency Management
       jurisdiction for disposition. Any activation is at the discretion of the Local County Emergency
       Management.

   3.2 In any event or emergency in which amateur radio is requested to serve, amateur radio operators
       will be alerted via the EC, AEC, by Local County Emergency Management, Tribal Emergency
       Management, or a state official notifying the EC. If the EC is unavailable, activation notification will
       go to an AEC. The AEC will periodically attempt to contact the EC. If the EC cannot be contacted,


                                                                                                              69
       the AEC will become the Comms Operations Chief (COC). The COC will maintain contact and
       direction from the Emergency Manager.

   3.3 The EC, or AEC shall be notified by telephone, pager or other methods, including amateur radio or
       courier, may be used if needed.

   3.4 The COC will be in charge of all ARES®/RACES operations during any activation within their
       jurisdiction. He/she will be the top level ARES®/RACES authority for the event. All ARES®/RACES
       participants will take direction from him/her. The COC may change during the event at the
       discretion of the COC, EC or Emergency Manager.

   3.5 UMESRO members are prohibited from going to the site of any activation incident unless
       authorized to do so by the COC. The COC will authorize Deployed Field Stations Teams (DFST)
       Operations of an incident only if requested by the Emergency Management Office. DFST Stations
       while in route must observe and obey all Posted State Motor Vehicle Speed Laws.

4. MOBILIZATION

   4.1 The COC or designee will first notify UMESRO members by activating the telephone tree, pager
       system, or over the repeater system.

   4.2 If required to accomplish necessary staffing for the event, the COC, will transmit on the 146.780
       MHz repeater or alternate, and area club repeaters, in the Umatilla/Morrow County sector, advising
       all members of the ARES®/RACES activation.

   4.3 Upon notification that a communications emergency exists, the COC or designate will appoint a Net
       Control Station to open a Radio Net on the designated frequency. Members of UMESRO will proceed
       to monitor the Radio Net for briefing as to the nature of the emergency and for possible deployment
       assignments. When possible, deployment assignments will be made to minimize travel distance.
       Operations that fall under Deployed Field Station Teams (DFST), Radio Operators must assure that
       they have all of the appropriate Safety, PPE and radio GO-Kit equipment to carry out the
       assignment.

   4.4 The staffing priority at Secured Locations in any event or emergency incident will be given first to
       those amateurs registered with the State ARES®/RACES (yellow card holders). In the event that
       additional manpower and or other communications resources are necessary for other than secured
       areas, the general UMESRO membership will be utilized.

5. NET CONTROL - NETS - AND DEPLOYED FIELD STATION TEAMS

   5.1 OPENING NETS - UMESRO Emergency Net will be activated by the Net Control Station (NCS), upon
       instructions from the COC. Net Control will establish and announce backup frequencies and a
       backup Net Control station. As appropriate, Net Control will periodically announce that a net is in
       progress, give brief summaries, and remind users of backup frequencies and backup or Alternate
       Net Control Station (ANCS), etc.
       5.1.1 A minimum of one directed net is required, the Operations Net, and it is conducted on the
           primary repeater frequency, if it is operational. If it is not operational, initially use the repeater
           output, or Alternate repeater or simplex frequency (NCS preference).



                                                                                                               70
5.1.2 If necessary, as determined by the incident COC, additional Directed Nets or Tactical Nets may
    be activated on alternate repeater frequencies or designated or available VHF/UHF simplex
    frequencies.

    Resource or logistics – identify and assign stations and equipment
    Administration net – coordinate activities of all other nets
    Medical net – coordinate first aid or other medical responders, including ambulances
    Traffic net – coordinate movement of formal messages, including NTS liaison if necessary
    Red Cross net - coordinate logistical support for American Red Cross Operations

5.1.3 Liaison stations to section HF Emergency Nets, Traffic Nets, and Winlink2000 Stations, may
        be required. These nets normally operate on the following frequencies:

    OREGON HF:
    (DAY VOICE)
    Primary: 7248.0 KHZ LSB Secondary: 3964.0 KHZ LSB                Alternate: 1978 KHZ LSB

    (NIGHT VOICE)
    Primary: 3964.0 KHZ LSB Secondary: 7248 KHZ LSB                  Alternate: 1978 KHZ LSB

    (DAY/NIGHT VOICE)
    Coordination/Alternate: 5346.5 KHZ USB (50w PEP)

    (DAY DIGITAL - CENTER FREQUENCY):
    7103.50usb (OADN/WINLINK2000 PACTOR GATEWAY STATIONS)

    (NIGHT DIGITAL - CENTER FREQUENCY):
    3591.00usb (OADN/WINLINK2000 PACTOR GATEWAY STATIONS)

    (ALTERNATE DIGITAL DAY/NIGHT PACTOR GATEWAY CENTER FREQUENCY - K7DAV)
    3592.0 3592.0(P3) 7065.9 7104.5 7104.5(P3) (all usb)
    OPERATION SECURE NET:
    Operation Secure is a High Frequency (HF) radio used in disaster communications for direction,
    control and coordination. It is designed to provide communications between participating
    Emergency Management Agencies throughout Oregon and adjacent State Emergency
    Management Agencies. Frequencies are within the commercial 2-10 MHz band.

    WASHINGTON HF:
    (HF VOICE)
    Primary: 3985.0 Khz lsb Secondary: 7245.0 Khz lsb

    DIGITAL - PACTOR GATEWAY CENTER FREQUENCIES - N7YRT
    3589.0, 3589.0(P3), 7076.9, 7101.2(P3), 10141.2, 10141.2(P3) (all usb)

5.1.4 Command, Tactical and Resources Nets, Mutual Aid & Liaison stations to area VHF/UHF
     Emergency Nets, Traffic Nets, and Winlink2000 Stations, may be required. These nets normally
     operate on the following frequencies:

    OREGON STATEWIDE ARES/RACES VHF SIMPLEX - 146.460

                                                                                                   71
    BENTON COUNTY (WASHINGTON) INFO: (Uses Tactical Call signs)
             BENTON COUNTY EOC - WA7BC
             BENTON / FRANKLIN ARC - WA7BCA
             SOUTH RIDGE SHELTER - TBD
             RESOURCE NET - 146.760, 100Hz TONE
             * TACTICAL NET - 146.640, 100Hz TONE
             BACKUP - 147.340 NO TONE
             SIMPLEX BACKUP – 146.540 NO TONE
             BENTON / UMATILLA - 146.800, 100Hz TONE

    UMATILLA/MORROW COUNTY INFO:
            UMATILLA COUNTY EOC - KC7RWC
            MORROW COUNTY ECC - KC7SOY
            * COMMAND NET - 146.780, 67.0 Hz TONE
            UMATILLA / BENTON - 146.800 100 Hz TONE
            UMATILLA/MORROW COUNTY ECC/EOCs - 146.780, Hz TONE
            * PENDLETON TACTICAL/COMMAND NET - 145.330 103.5Hz
            PENDLETON ARC HQ – 147.420 SIMPLEX
            SALVATION ARMY - TBD

    WASCO COUNTY INFO:
            WASCO COUNTY EOC - KE7EEM
            * COMMAND NET - 146.820, 82.5Hz TONE
            ARC OPERATIONS - VARIOUS SIMPLEX
            WASCO/MORROW COUNTY ECC/EOCs – 146.820, 82.5 Hz TONE

    WALLA WALLA COUNTY (WASHINGTON) INFO:
            WALLA WALLA COUNTY EOC – KE7BJK
            COMMAND NET – 146.960, 100Hz TONE
            ARC OPERATIONS - TBD

    AREA WINLINK2000 VHF/UHF RMS GATEWAYS:
             HERMISTON AREA – N7ZHG-10, 147.180(+)
             HEPPNER AREA – KC7SOY-10, 145.010(s)
             PENDLETON AREA – K7ODN-10, 144.950(s)
             THE DALLES AREA – KE7EEM-10, 145.030(s)
             COLLAGE PLACE – WA7V-10, 144.970(s)
             YAKIMA COUNTY EOC – WA7EOC-10, 144.930(s)

5.1.5 Deployed Field Station Teams closely emulates the DHS Office of Emergency Communications
     to an incident response that is categorized into four types according to incident magnitude and
     complexity. The type of response operation needed for an incident is determined by the level of
     available resources required to address the incident as well as its duration.

    DFST Type I
    Full Field Station and 2 Mobile/Portable Units
        • Complete amateur radio emergency/auxiliary communications team for single or
            multiple agency communications.

                                                                                                  72
               Short range (VHF/UHF), long range (HF) voice and digital communications. Is not
               dependent upon any outside power source or infrastructure.
           •


               6 (or more) persons including one OIC and one assistant. Consists of one DFST Type II
               unit, and two Type IV units.
           •



       DFST Type II
       Field/Base Station
           • Short range (VHF/UHF) and long range (HF) voice and digital communications.

           •   Is not dependent upon any outside power source or infrastructure.

               4 licensed and registered radio operators (2 at least General class) with one or two
               vehicles.
           •


               May be assigned to a specific agency, or at a staging area, CP, ECC/EOC, etc. for multiple
               agency service.
           •



       DFST Type III
       Mobile/Portable Field Units
          • 2 licensed and registered radio operators with one or two vehicles.

           •   Technician class or higher (At least 1 General or higher if available.)

           •   VHF/UHF FM voice (minimum) equipped, HF mobile/portable voice or digital desired

               May be assigned to a specific agency or to supplement/relieve an existing multi-agency
               DFST.
           •



       DFST Type IV
       Mobile/Portable Field Additional Support Unit
          • 1 Individual licensed and registered radio operator with vehicle.

           •   Technician class or higher.

           •   VHF/UHF FM voice (minimum) equipped. VHF/UHF digital desired

           •   May be assigned to a specific agency or to supplement/relieve an existing DFST.


5.2 Each incident site will have a designated OIC Amateur Radio Team Leader who will coordinate
    amateur communication at their specific deployment site. Team leaders will be assigned when
    applicable.

   5.2.1 Be prepared to be refused entry to the area. Do not attempt to enter the area unless
       specifically approved to do so by the supervisor. Do not represent yourself as a Red Cross (or



                                                                                                        73
         other agency) worker unless you are specifically on Red Cross (or other agency) business. Be
         courteous! If you are denied entry, notify Net Control and wait for further instructions.

     5.2.2 Upon arrival at the incident site identify yourself to the location’s supervisor. Make sure any
         relief operators are also introduced, and ask the location supervisor to do the same.

     5.2.3 Upon entry to the site, set up your equipment, check out reception, and get on the air as
         quickly as possible. Try to locate near the “Hub” if possible, but stay out of others way.
         Start a chronological log of operations, recording all messages and other events affecting
         communications and/or station operation. Check into the Operations Net, or other net as
         instructed.

     5.2.4 Do not divulge any information nor express any opinions to any individual on or off the air,
         particularly the media. Refer all questions to the site’s public information officer.

  5.3 If any requested action involves unacceptable risk, the person should NOT take the action. Upon
      refusal, the person should notify the net control station that he/she would not be performing the
      requested action, along with a brief statement of their risk assessment.


6. OPERATIONS


  6.1 MESSAGES

     6.1.1 Formal Messages: Formal messages are those that are created in a standard format. All
         messages that request material or services, which may require payment or replacement, may be
         formal messages.


         Message Forms: All formal messages must be numbered, and may be written in standard ARRL
            format, unless otherwise warranted by the incident, or served agency, or digitally as
            pertaining to paragraph 6.1.3 of this plan.

         ICS/NIMS Forms: ICS/NIMS Forms are to be utilized when applicable. Particularly when sent
             and or received electronically, as pertaining to paragraph 6.1.3 of this plan.

         Message Precedence: All operators must assign the message PRECEDENCE on all traffic. Any
            operator receiving messages should check the precedence of messages received for
            EMERGENCY precedence. Anyone giving messages to an operator should check the
            messages and inform the operator if any of the messages are of EMERGENCY precedence.
            The person passing the messages should be sure the receiving operator acknowledges this
            precedence.

         Requester name: All MESSAGES require the PRINTED NAME, TITLE, SERVED AGENCY and/or
            SITE of the requester.




                                                                                                             74
   Save Messages: All operators must save a copy of all messages sent and received in either hard
      copy, or digitally.

6.1.2 Tactical Messages

     All Tactical emergency messages, requires a message numbers. These are the highest priority
     messages. Get the attention of the NCS between transmissions by giving your tactical call sign
     and saying “emergency traffic." Example: “Pendleton Fire Emergency Traffic.” When
     accepting such messages for transmission, require only the following information:
       A. To (Example: Tribal Fire Station 3)
       B. What (Example: Brush Truck needed ASAP)
       C. Why (Example: Grass Fire Flare-up)
       D. Where (Example: I-84 westbound Exit 216)
       E. Who (Asst. Chief Pendleton Fire & Rescue Station 1)


6.1.3 Radio E-mail Messages:

     Radio E-mail Messages can be Emergency, Formal and or Tactical messages that are computer
     generated which travel via both internet and/or radio as SMTP Email (Simple Mail Transfer
     Protocol), or E-mail Attachments. Radio E-mail traffic are best suited between ARES/RACES
     Deployed Field Stations Teams (DFST), and agency liaisons workstations, ICP, and or
     ECC/EOC's. DFST Stations handling radio e-mail must use the Winlink2000 capable client
     software. Radio Email Messages should be kept to a size no larger than 70k when applicable.

6.1.4 Using ICS Forms with Packet Radio:

     ICS templates in .doc or .rtf format can be used when appropriate within the local area. Not all
     ARES/RACES resources have the capability to handle these forms. A properly formatted ASCII
     Text form may be necessary with other ARES/RACES units.


     Obtain a Incident Name and Number:
     Use this "Name" and "Number" on all appropriate ICS Forms or unless specified.
     Incident Name - Most if not all ICS Forms have a field for the Incident Name.

     Standardize the Incident Type:
     Use this "Incident Type" on all appropriate ICS Forms or unless specified by Emergency
       Management.
     Incident Types:
                       - Storm
                       - Flood, potential Flooding
                       - Flood Response
                       - Post Flood Response
                       - Earthquake
                       -Tsunami
                       - Volcanic
                       - Hurricane
                       - Tornadoes

                                                                                                   75
                             - Pollution Spill / HAZMAT / Chemical Release
                             - Support to Law Enforcement
                             - Terrorist Attack
                             - ARC Support Operations
                             (Include the word "Exercise" when appropriate)

           Know who the Incident Commander is by Name:
           Use the Incident Commander's Name on all appropriate ICS Forms

           Double-check the destination of your traffic BEFORE you send the message:
           Verify the destination of the receiving Amateur Station and receiving party of whom the
           traffic is for.

           The following Operators ICS Forms are recommendations for UMESRO Operators to use
           during Event & Exercises...where appropriate. NOTE: not all would be sent over Packet, but
           used as Station Status Information:

           ICS 201 ICS 202ICS 203ICS 204ICS 205ICS 211

           ICS 213 ICS 214ICS 216ICS 218ICS 220ICS 221

           These forms may be in .doc or .rtf format. Hitting the TAB Button will move the cursor to the
           next field. Hitting the Shift-Tab Button will reverse the movement of the cursor.

  6.2 TRANSMITTING
      Stations must not transmit unless invited to do so by the Net Control (NCS).

     6.2.1 Exceptions:
         A. Stations with tactical emergency traffic.
         B. As designated in the standard operating procedure of Amateur Radio.
     6.2.2 Keep transmissions short and to the point. All stations, including net control, should leave
         frequent gaps in their transmissions for emergency traffic long enough for someone to
         recognize the gap and announce "emergency traffic."


  6.3 COMMUNICATIONS METHODS
      Operators should use the most efficient method available to transmit and receive their message. If
      available and appropriate, use the telephone, cell phone, Internet, winlink2000, packet, email, foot,
      automobile, etc. The more traffic passed off of voice channels, the more available channel usage is
      for traffic to and from locations without alternate means of communications.


7. DEMOBILIZATION


  7.1 The COC shall be the final authority for demobilization following an emergency incident or event.




                                                                                                           76
   7.2 Stations shall keep Net Control informed when they have been released from any assignments.
       They shall report the Name and Title of the person releasing them, and the served agency name to
       Net Control.

   7.3 Net Control will enter the message details in the net log.

   7.4 Released stations should identify their availability for additional assignments and continue to
       monitor the assigned net frequency.


8. TRAINING, TESTS AND ALERTS

   8.1 An annual test will be conducted during the fall of each year along with the annual CSEPP Exercise,
       and the Section Simulated Emergency Test (SET). Periodic exercises will be conducted in
       cooperation with local emergency management coordinators, and or other section ARES®/RACES
       units.

   8.2 Periodic training nets will be held for the membership beginning at 7:30 PM local time during the
       Thursday night Net on the 146.78 MHz (-) repeater, or other designated frequency.

   8.3 At the discretion of the EC, UMESRO will conduct an unannounced activation at least once a year.

   8.4 The Umatilla/Morrow Emergency Service Radio Operators Emergency Communications Plan shall
       be reviewed bi-annual to keep this plan current and viable.

9. DEFINITIONS

   9.1 ARES® – Amateur Radio Emergency Service: A voluntary field organization of the American Radio
       Relay League (ARRL). It is composed of FCC licensed amateur radio operators who are trained
       emergency communicators, volunteering their personal time, skill and equipment, to serve in the
       public interest, with neither pecuniary interest nor compensation.

   9.2 RACES – Radio Amateur Civil Emergency Service: FCC Licensed Amateur Radio Operators, who are
       registered with Local, County, and or State Emergency Management as a viable resource of
       Volunteers, whose primary function is for Auxiliary Emergency Radio Communications. Limiting it
       service as a priority to government agencies for Emergency and Disaster Preparedness, and or Civil
       Preparedness Authorities for whether Local, Tribal, State or Federal.

   9.3 Emergency Coordinator (EC) - An appointed ARES Field Services position by the Section Manager
       for the Oregon Section of the American Radio Relay League (ARRL).

   9.4 Radio Officer (RO) - An appointed RACES Coordinator by local Emergency Management

   9.5 Officer In Charge (OIC) – A temporary, rotating Field Assignment Team Leader to provide a single
       point of contact for public safety and service organizations, in overseeing all Amateur Operations at
       the specific location.

   9.6 Emergency – any immediate threat to life or property.



                                                                                                           77
9.7 Incident – any event or emergency that occurs without notice.

9.8 Comms Operations Chief (COC) – UMESRO Emergency Coordinator, or AEC Official, responsible for
    all ARES®/RACES Communication Operations when the organization is activated for an event,
    incident or emergency.

9.9 Public Service Event – a pre-planned activity for a non-profit organization, used to provide training
    and experience for ARES®/RACES members. Examples include a parade and Bicycle ride.

9.10 Winlink2000 – An Amateur Radio system that utilizes VHF/UHF/HF/Digital Radio/ and 802.11 to
   transport communications, in conjunction with the internet, to transfer SMTP E-mail and
   attachments.

9.11 Deployed Field Station Team (DFST) - An ARES/RACES operations team and equipment deployed
   to a field location outside of their normal operating position.

9.12 Go-Kit - An "All-in-One" Kit of: References, PPE, Food, Radio Equipment, Shelter and Personal
   items for Full ARES/RACES Field Deployment. This may include a Go-Kit for up to 8, 12, or 24 hours.

9.13 Personal Protective Equipment (PPE) - Safety devices or safeguards worn by workers to protect
   against environmental hazards or conditions. PPE includes hardhats, safety goggles, hearing
   protectors, reflective vest, gloves, and safety boots.

9.14 EmComm - Emergency Communications




                                                                                                        78
APPENDIX 3 - POLYCOM USER'S GUIDE



MAIN CALLING SCREEN

Every time you turn on your ViewStation, you will see a numbered icon below the Video Call icon
on the main calling screen. It indicates that the ViewStation is making sure your line is connected.
When the icon turns green, the ViewStation has found your line. If the icon changes to red, the
ViewStation was unable to find your line.
Use the arrow buttons on the remote to select an object, such as the address book, and press the
Select button. To move back a menu, highlight the menu icon and press Select.




MAKING POINT-TO-POINT CALLS



From the main calling screen, use the arrow buttons on the remote to highlight the Video Call icon.
MANUAL CALLS



    1. Use the numeric keypad on the remote to enter the number you want to dial.
          a. ISDN Number Fields
          b. Speed Indicator




                                                                                                       79
2. Use the arrow buttons on the remote to highlight the Speed button on the
    screen and change the speed of your call. Use the up and down arrow
    buttons to select a speed from the list that appears on screen.
3. Press the green CALL•HANG-UP button on the remote to place your call.
    The number and the speed that you’re dialing will appear at the top of
    the screen. The gray call progress indicators on the lower left side of the
    screen indicate that the call is going through.
4. If the call does not complete, you will get an error message. If you receive
    an error, press the INFO button on the remote for an explanation.
5. When the call completes and you are using a single-monitor system, the
    party you called will appear on the screen and you will appear in the
    picture-in-picture (PIP) window at the lower right. If you have a two-monitor system, the
    party you are calling will appear on the main monitor and you will appear on the second
    monitor.
6. To end your call, press the CALL•HANG-UP button on the remote. Highlight the Disconnect
    Video Call icon and press the SELECT button on the remote.




                                                                                            80
Once you have selected the Address Book icon on the main calling screen, a Speed-Dial screen
SPEED DIAL CALLS

appears. Use this screen to redial the six most recently dialed numbers. A site must be entered in
the address book before it will appear in the Speed-Dial screen.




   1. From the main calling screen, use the arrow buttons on the remote to select the Address
      Book icon.
   2. When the Speed-Dial screen appears, use the numeric keypad or arrow buttons on the
      remote to place the call.
   3. When the call completes and you are using a single-monitor system, the party you called
      will appear on the screen and you will appear in the picture-in-picture (PIP) window at the
      lower right.
   4. To end your call, press the CALL•HANG-UP button on the remote. Highlight the Disconnect
      Video Call icon and press the SELECT button.




                                                                                                     81
THE ADDRESS BOOK
The Address Book can be accessed from the Speed-Dial screen. With the address book, you do not
have to remember or look up phone numbers and manually dial them.


  1. From the main calling screen, highlight the Address Book icon and press the SELECT button
ADDING AN ENTRY TO THE ADDRESS BOOK

     on the remote.
  2. When the Speed-Dial screen appears, highlight the Address Book icon and press the SELECT
     button on the remote.
  3. Highlight the New icon and press the SELECT button on the remote.
         a. Speed Icon
         b. One Site Entry Icon




   4. The cursor automatically appears in the Name field. You cannot enter any other information
      on this screen until you have entered a name for this party. Use the arrow buttons on the
      remote to go to a letter on the keyboard and then press the SELECT button on the remote to
      select that letter. Once you are finished, highlight the ENTER key and press the SELECT
      button on the remote. If you press the SELECT button again, the keyboard reappears.




                                                                                                 82
   5. When the keyboard disappears from the screen, use the arrow buttons on the remote to
      scroll down to the Video Number field. Use the numeric keypad on the remote to enter the
      numbers. If you need to enter a dot, press the right arrow button on the remote. To delete a
      digit, press the left arrow button on the remote. Use the down button to move to the next
      field.
   6. Use the arrow buttons on the remote to highlight the Save icon and press the SELECT
      button on the remote. You will then return to the main address book screen.


   • To place a call to an address in the address book, highlight the entry you want to call and
PLACING A CALL FROM THE ADDRESS BOOK

     press the SELECT button on the remote.




       The number and the speed that you’re dialing will appear at the top of the screen. The call
       progress indicators on the lower left side of the screen indicate the call connection progress.
   •




                                                                                                    83
       They will change from blue to yellow to orange and finally to green when your call goes
       through.
   To end your call, press the CALL•HANG-UP button on the remote. Highlight the Disconnect
   Video Call icon and press the SELECT button.


There are two types of videoconference calls that can be made with your viewstation. One type
PLACING A VIDEOCONFERENCE CALL

displays up to four different videoconference participants simultaneously on the television monitor.
The other type switches between videoconferencing participants based on who is speaking at the
time.

   1. From the main calling screen, highlight the Address Book icon and press the SELECT button
      on the remote.
   2. When the Speed-Dial screen appears, highlight the Address Book icon and press the SELECT
      button on the remote.
   3. To place a call to an address in the address book, highlight the entry you want to call and
      press the SELECT button on the remote.
   4. The number and the speed that you’re dialing will appear at the top of the screen. The call
      progress indicators on the lower left side of the screen indicate the call connection progress.
      They will change from blue to yellow to orange and finally to green when your call goes
      through.

To end your call, press the CALL•HANG-UP button on the remote. Highlight the Disconnect Video
Call icon and press the SELECT button. If you stay in this screen for 60 seconds, but you do not
press the SELECT button, the call will be disconnected.


To place a multi-point conference call, you can either select:
MULTI-POINT CONFERENCING

    1. Morrow Multi-Point Conf. or
    2. Umatilla Multi-Point Conf.
    3. CSEPP Emergency Conf.

All parties involved in the multi-point conference call must dial into the same Multi-Point
Conference number.


From the main address book screen, follow these steps to edit an existing entry.
EDITING AN EXISTING ENTRY IN THE ADDRESS BOOK


   1. Use the arrow buttons on the remote to highlight an entry.
   2. Use the left arrow button on the remote to highlight the Edit icon and press the SELECT
      button on the remote.
   3. In the Add/Change Entry screen, an onscreen keyboard will appear. Use the arrow buttons
      on the remote to highlight the line you want to edit and press the SELECT button to select it.
   4. In the Name field, delete letters with the backspace key on the keyboard. Highlight each new
      letter, then press the SELECT button to insert that letter into the Name field.

       To complete the name correction, highlight the ENTER key on the keyboard,
       then press the SELECT button on the remote, then use the down arrow button to
       move to the next field to change.


                                                                                                   84
   5. In number fields, use the left arrow button to delete one digit at a time to the left. Then
      enter the appropriate numbers on the remote keypad and press the down arrow key as
      each phone number is completed.
   6. Highlight the Speed field and press the SELECT button. Use the up and down arrow buttons
      to select a calling speed.
   7. To save the changes, highlight the Save icon and press the SELECT button.


To delete an existing entry in the address book, follow these steps:
HOW TO DELETE AN ENTRY IN THE ADDRESS BOOK


   1. From the main address book screen, use the arrow buttons on the remote to highlight the
      entry you want to delete.

Use the left arrow button to highlight the Delete icon. Once you highlight this icon, the entry you
selected will be removed from your address book.


CONTROLLING THE CAMERA
You can adjust the pan, tilt and zoom of near- and far-site cameras. You can also enable the camera
to track voices automatically or track to presets.
To select the camera to control, use the remote control to:

       Move your near-site camera. Press the NEAR button on the remote.
       A camera icon facing toward the near-site will appear in the top right corner
   •

       of the main monitor.

       Move the main far-site camera during a call. Press the FAR
       button on the remote.                                                                  A
   •

       camera icon facing toward the far-site will appear in the top                          right
       corner of the main monitor.


To adjust the pan or tilt of a camera, use the arrow buttons on the remote. The camera will pan, tilt,
PAN AND TILT

or zoom only when the Camera icon appears onscreen.

       To pan left, press the left arrow button.
       To pan right, press the right arrow button.
   •

       To tilt up, press the up arrow button.
   •

       To tilt down, press the down arrow button.
   •
   •



To zoom in, press the top arrow of the ZOOM button and to zoom out, press the bottom arrow of the
ZOOM

ZOOM button.


CONTROLLING THE SOUND


The volume of the ViewStation is indirectly related to the volume on the television monitor. The
ADJUSTING THE VOLUME

volume on the television monitor should be set to three-fourths its maximum volume and the


                                                                                                      85
ViewStation should be set lower, at a comfortable hearing level. To adjust the volume on the
ViewStation, press the volume buttons on the remote control.
To prevent far-site participants from hearing your conversation, press the MUTE button on the
remote or the microphone pod. Notice that the red light on top of the microphone pod is
illuminated. The far- and near-sites will be alerted that mute is turned on when the Mute icon
appears in the bottom left corner of the television screen.


The microphone pod should be placed slightly in front of the meeting participants and the
POSITIONING MICROPHONE PODS

ViewStation on a flat surface. Since people in a video call usually look at the monitor when they
speak, the microphone pod should be placed in the direction they are looking.
If you have a large conference room, you can add another microphone pod. These can be daisy-
chained together by connecting their cables to one another. Center them on a table.


TROUBLESHOOTING

TROUBLESHOOTING AUDIO
  o Not enough volume during a call

                 1. Volume set too low on the ViewStation.
                           Turn up the ViewStation volume using the remote control.
                 2. Volume set too low on the monitor.
                           Turn up the volume on your monitor or external amplifier.

                 1. Monitor audio inputs not connected properly.
       No audio in a call

                           Check audio output on the Generate Tone screen under Diagnostics.
   o


                            You should hear a 400 Hz tone emitting from the speaker.
                 2. ViewStation connected to the wrong audio input on the monitor.
                           Make sure the ViewStation audio output lead(s) are connected to the
                            same input connector(s) that have been selected on the monitor.
                 3. Far-site is muted.
                           Look for the far-site Mute icon. Ask the far site to unmute
                            themselves.
                 4. Too many network line errors.
                           Disconnect call and reconnect later.

       Local audio can be heard when speaking in the microphone

                   5. The monitor or amplifier are connected to the VCR audio output.
   o


                          Connect the monitor or audio amplifier to the monitor audio out of
                            the ViewStation.

       An echo is heard at the near-site when speaking

                   6. Echoes are always caused by the far-site.
   o


                          At the far-site, make sure the microphone is placed away from the
                              audio speaker.
                   7. The far-site audio volume may be too loud.
                          Turn down the audio volume at the far-site.


                                                                                                    86
TROUBLESHOOTING VIDEO
  o Picture is blank on the main monitor

                 1. System goes to ‘sleep’ mode after 10 minutes of inactivity.
                         Pick up the remote control. System will wake up.

       Near end camera does not pan or tilt

                 2. You are attempting to move Camera 2 or 3.
   o


                        Camera 1 is the only movable camera.



TROUBLESHOOTING PRESENTATIONS
  o Web browser does not allow showing PowerPoint presentations from the PC to the
     ViewStation

                 1. Wrong version of web browser.
                        Presenting PowerPoint slides works with Microsoft Internet
                          Explorer version 3.02 or higher on Windows 95 and Windows NT
                          Workstation. Presenting PowerPoint slides also works with Internet
                          Explorer 4.0 on Windows 95. You may need to load service packs to
                          your browser. This function does not work with Netscape at this
                          time.

       PowerPoint presentation does not export

                 2. Wrong version of Microsoft Office.
   o


                         Use Microsoft Office 97. Please install Microsoft Office 97.
                 3. Insufficient disk space.
                         Slides are converted to JPEG and are stored in the Windows/Temp
                            directory on your PC.


SYSTEM CONTROLS
   o System does not respond to the hand-held remote control

                 1. No batteries in the remote.
                         The green light at the front of the ViewStation should blink with each
                            button pressed on the remote.
                 2. Batteries installed incorrectly.
                         Insert batteries with correct +/- position.

       Low battery icon on the screen

                 3. Low battery in the remote control.
   o


                        Replace the batteries in the remote with 3 AAA batteries.
                        




                                                                                              87
NUMBERS


Boardman FD                                           198.176.7.15

CSEPP Emergency Conf. (Heppner, Boardman, Irrigon     80200
UMCD)

CSEPP Emergency Conf. (Pendleton, Hermiston, Salem,   85200
Portland)

Hermiston FD                                          198.237.77.29

Irrigon FD                                            198.176.7.75

Morrow Co. Multipoint Conf.                           80100

Portland OHD                                          159.121.24.234

Salem OEM                                             198.176.0.32

Umatilla Co. EOC                                      198.176.2.115

Umatilla Co. Multipoint Conf.                         95100

UMCD                                                  131.92.39.115

UMESD IT Dept. (Leslie's desk)                        198.237.72.62

UMESD VTEL (Juniper Rm.)                              198.237.72.59




                                                                       88
APPENDIX 4 – IPOWER 9800 USER GUIDE
ABOUT THE KEYBOARD, REMOTE AND CAMERAS

Your system comes with both a remote control and a keyboard with trackball. You can use
whichever you prefer. However, here are some suggestions:
   • Use the remote control for doing basic tasks, such as muting microphones or moving the
       camera.
   • Use the keyboard for entering text, application sharing, and collaborating on documents.

The wireless keyboard has an infrared sensor located at the top of it, which remits a signal to the
infrared sensor in the camera. On the remote it is located at the top. To avoid problems, make sure
nothing is in the way of the keyboard or remote when using it. You cannot use the keyboard and
remote simultaneously.

                                                        Sensors




            Separate training tip sheets are available on using the keyboard and remote




                                 Sensor
                                                                                        Sensor

    Main Camera – usually sits on top of the       Secondary camera – usually mounted at the
    television monitors. It takes a view of the    back of the room or even from the ceiling. It
    classroom.                                     takes a view of the instructor.




                                                                                                   89
STEP 1: TURNING THE SYSTEM ON




This is your iPower 9800 codec, which is very similar   Press this button to turn on the power.
to a computer CPU. Open the front access to the         Then turn on the power of all of your
power.                                                  monitors.


                                                        When the system is fully operational, this is
                                                        how your screen will appear




STEP 2: MAKING A CALL

Multi-point calls, those involving more than 2 sites are scheduled through the IVN bridge and are
automatically dialed to your site.
For point to point calls, involving only 2 sites, the host site calls the receiving
site. To make the call, in the upper left corner, click on the green <Make a
Call> button.
The Make a Call Screen will appear. If you have the alias name to dial, type it
in the white blank window using the keyboard. If you do not have the alias
name, you can select your site from the Directory.
When you click on the directory, sites are listed alphabetically by city
first. Click on the site you wish to dial. It will import the information
into the white box on the Make a Call section.
Then click the <CALL NOW> button.




                                                                                                    90
       If you should get an error message similar to the one above, it will be because of one of the
       following reasons: •
               • The system is not connecting because of a scheduling error or the
               • event has not been scheduled.
               • The system is not turned on at the other end.
               • You entered the number incorrectly. Redial and try again.

Control Bar

Once your call is connected, whether it is point-to-point or multi-point, the control bar (see below)
appears at the bottom of your monitor.




STEP 3: PEOPLE AND CONTENT

       • Main Camera – shows the classroom.
People Section

       • Auxiliary Camera – shows the instructor
       • Windows Desktop will allow you access to the desktop screen. You
          can use the Windows Desktop to access the Internet and have the
          instructor show websites from this location.


                             Content Section

                             The content section allows you access to other a/v equipment for your
                             presentation such as the document camera, laptop, VCR, DVD or
                             Windows Desktop.
                             They will activate in the window once the a/v equipment is connected.

                             Note how the Document Camera and VCR above are both lit, because
                             both have the power turned on and are connected properly. If the a/v
                             you wish to access does not show lit up on the Content area, you are
                             not connected properly.


When you click on <OPTIONS> (the small icon in the upper left hand corner), you will come to full
Options Menu

screen. This will provide you with a drop down menu as shown below:




                                                                                                       91
If you click on the Control Cameras of the drop down menu, the Camera Control Bar will appear on
Camera Controls

the screen.



If you click on <AUTO> (otherwise known as
auto point) the camera will locate the individual
speaking. The red diagonal across AUTO will be taken off and a message will appear stating “Local
Point On”. Click on <CLOSE> to exit the Camera Controls.

Click on <FULL SCREEN> in the lower left hand corner to show the entire view without the status
bars on the side.

Note: manually moving the camera with the four camera control arrows on the screen or on the
keyboard deactivates the auto point feature.

Setting Camera Presets

To set a preset click on <PRESETS> on the camera tool bar. Set
the camera position, then click the <SET> button on lower
right, next select a number to save the preset to. If the number
is highlighted, it is currently being used, but can be reset if
desired.

Once you have selected a preset number, click on close.


Inform your instructors what audio/visual tools are available in your classroom.
STEP 4: Using Audio/Visuals and


Using the Document Camera (also known as the visual presenter)
Make sure the Document Camera is turned on. It will show up under the “People
and Content” window on the left side of the screen.
On the left hand side toolbar, select <DOCUMENT CAMERA>


If the instructor prefers to bring their own laptop, have them schedule a test with the site
Using a Laptop for Power Point, Internet or Other Software Applications

coordinator/tech coordinator to check for compatibility between the laptop and the iPower.



                                                                                                    92
NOTE: You will need a separate network connection to the laptop to access websites on the
Internet. If you are just using PowerPoint this is not a factor.

Connecting the Laptop to the Image Share Device

1 Connect  the Image Share device to the laptop by connecting the
Image Share cable to the laptop VGA output.
2 Power on the laptop
3 Select laptop from the People and Content menu.



If you are using a Mac computer, you will need a special adapter

Once connected, the instructor can toggle back and forth between
their presentation and their site by pressing the blue toggle button.

NOTE: Make sure the laptop screen resolution is set to one of the
following: 480x640 or 600x 800 or 1024x768. If you use a screen resolution of 1024x768, make
sure the refresh frequency is set to 75Hz or lower.

You can NOT change the resolution during the presentation.

It is recommended that you plug the laptop into an outlet rather than run it on the batteries. If the
laptop goes on power save, the iPower will forget that it is connected and it will disappear off the
Content window.

Switching video from local display to external monitor: After connecting the laptop to the
Image Share device, press the toggle button to view the computer screen on the monitor. If this
does not happen, hold down the function key and press the key (CRT/LCD key) that sends the
screen to an external monitor. Depending upon the manufacturer this is the F8, F7 or F4 key.

Using the VCR or DVD to show a tape

When the VCR or DVD is turned on, it should display under the “People and Content” window on the
left side of the screen.

Click on VCR or DVD to play. On some VCR machines, there is a coding which will not allow you not
to play on multiple systems. It is best to test a tape prior to class.
If there is no VCR or DVD output, make sure that all power, audio and video cables to and from the
system, display and VCR or DVD are correctly installed and secure.
Make sure the power is turned on. Play a known good VCR tape or DVD
to check if it is properly working.


The NDIVN system will automatically shut off at the scheduled time.
STEP 5: Ending a Call


For point-to-point calls, you will need to click on the Hang Up button
located


As each site may have different steps for powering down the
STEP 6: Turning the System Off

equipment, please write your site’s procedures in the space below:


                                                                                                        93
Photos courtesy of Ken Votava, Technical Coordinator,
Finley-Sharon Public School

Other Information

                                  Understanding the icons on your screen in the lower right corner,
                                  if you click on <Help> on the full menu, it will provide you with a
                                  glossary of the various icons and other assistance for your system.




                                  By clicking on <Properties> it will provide you with conference
                                  and operating statistics as well as other system information. You
                                  should be familiar with this area in case you are instructed by a
                                  technician to go this part as well as Page System Administrator.




                                                                                                   94
ANNEX F - VENTILATION/EXTRACTION

PURPOSE

         To insure that persons who have sheltered in place are provided timely instructions to
         ventilate their "safe room" prior to the chemical agent concentration inside the safe room
     •

         becoming equal to or greater than the concentration outside the safe area.
         To facilitate the timely and orderly extraction (delayed evacuation) of persons who have
         sheltered-in-place under, or potentially under, a chemical warfare agent plume.
     •

         To insure that all persons who have or may have been under a chemical warfare agent
         plume are placed in the decontamination and medical screening process.
     •



OPERATING GUIDANCE

To accomplish the purpose of the Ventilation/Extraction Annex, the following guidance has been
developed.

     1. Ventilating instructions will be provided to persons who have sheltered-in-place prior to
        the chemical warfare agent concentration in the "safe room" being equal to or greater
        than the concentration outside the safe room.
     2. After the initial safe room ventilation instruction, clear directions will be provided.
     3. Transportation will be provided for all persons from the AEGL1 Risk Envelope.
     4. A signaling system will be in place to alert first responders to persons needing extraction
        assistance.
     5. Decontamination and health registry facilities will be provided along each designated
        route out of the at risk area.
     6. ALL PERSONS EXTRACTED FROM THE IDENTIFIED AT RISK AREA WILL BE DECON-
         TAMINATED. (SEE ANNEX D)
     7. All persons determined to have been, or suspected of being, exposed to chemical warfare
        agent at AEGL 1 or greater will be immediately placed in the appropriate facility following
        decon.




CONCEPT OF OPERATIONS

To insure the greatest possible safety to the citizens of the communities in the vicinity of the
Umatilla Chemical Depot (UMCD), the populace will initially be requested to shelter-in-place in the
event of a chemical agent event at the depot. While shelter-in-place is a proven, highly effective
protective action during chemical accidents, to achieve its maximum effectiveness, it is imperative
the people who have sheltered-in-place ventilate their safe rooms as soon as possible after the
chemical agent plume has passed. Following instructions to ventilate, it is important to extract
(delayed evacuate) persons from the area under the project plume in an orderly, expeditious
manner. If at risk citizens are not able to self evacuate, transportation support, to the maximum
extent possible, will be provided to extract them from the area. As part of the evacuation process,



                                                                                                 95
potentially exposed persons will be placed in a decontamination and medical screening process to
ensure that they have not suffered adverse medical effects from exposure to chemical warfare
agents or related medical conditions (heart attack, emphysema, hypertension, asthma, etc.)
triggered by the stress of a Community Level Event.

To accomplish this goal, plume modeling and real time agent monitoring data will be employed by
the Incident Commander, Safety Officer, the Operations Section and Hazard Analysts to make a
series of decisions on the appropriate time to initially ventilate safe rooms and subsequently
extract people who have shelter-in-place under the plume passage area. Monitoring teams from the
UMCD and local fire departments will employ plume model data (WebPuff model), predetermined
critical sampling points for each base case and aggregate point sampling to confirm plume passage.
At critical facilities: schools, hospitals, etc., UMCD RTAPs will be employed to sample to a level
below the AEGL 1 for HD. Fire departments will sample a series of points to form an aggregate area
assessment of the presence or absence of chemical warfare agent in areas where the WebPuff
model indicates plume passage. This sampling will be done to the lowest achievable protection level
for the equipment being used.

As specific areas are determined to be free of agent at or above the AEGL 1 level (or the agent
concentration outside the safe room is equal to or less than the accumulated concentration in the
safe room), people in that cleared area will be directed to ventilate their safe room and prepare for
extraction (either self or with transportation assistance) to a clean area for decontamination and
medical screening. Instructions to ventilate safe rooms will be developed at the direction of the
Incident Commander by the PIO in coordination with the Operations Section and Safety Officer.

Phased ventilation instructions will be as localized and detailed as possible to ensure that adjacent
or more distant areas which have not been monitored to determine the presence or absence of
agent do not inadvertently ventilate shelters too soon. At the sector, or sub-sector level, ventilating
instructions will be provided via the Tone Alert Radio System (TARs) and Emergency Alerting
System (EAS). Following the ventilating instructions, the Incident Commander will issue
instructions via the TARS and the EAS.

Population at risk will be transported by bus, provided under MOU from Mid Columbia Bus. Mid
Columbia will deliver the bus to a "clean" staging site. From that site first response personnel will
drive the bus to the at risk area and shuttle persons to decontamination-medical screening sites. If
transport for a bed ridden/litter patient or handicapped person is required, the EMS Coordinator
will dispatch an ambulance or appropriate vehicle to move the patients.

Depending on the event, RTAPs will deploy to predetermined sites to conduct monitoring
operations. This approach will speed deployment, reduce coordination requirements and maximize
the unique capabilities of the RTAPs. (See attached designated RTAP sampling sites.) The RTAPs
will monitor/sample to the lowest achievable level for the appropriate chemical warfare agent.


EXTRACTION OPERATIONAL PROCEDURES

   1. Based on situation analysis and safety factors, the Incident Commander will direct the
      Operations Section to begin staging assets to support the extraction operation.
   2. The UMCD Commander will determine there is no possibility of further agent release. Once
      this condition is met, the Incident Commander so informed and RTAPs are dispatched,
      extraction operation monitoring will begin when appropriate.



                                                                                                     96
  3. The WebPuff dispersion model will be analyzed to determine approximate plume path,
     concentration and passage time for a given area. WebPuff will provide estimated tip, tail
     and dosage data for each identified facility within the Risk Envelope. This function can be
     performed by the lead county Hazard Analyst at the ICP.
  4. Using the protective action Risk Envelope, determined from wind direction and the WebPuff
     Hazard Time Predictions, the Incident Commander will coordinate with the UMCD
     Commander for off post monitoring support at predetermined sites as identified
     appropriate for the event.
  5. The Operations Section will direct available monitoring teams to the extraction area to
     provide CFR129 compliance monitoring for first responders supporting the extraction
     mission.
  6. The Incident Commander will direct the repositioning of decontamination units and
     medical screening sites.
  7. The Logistics Section, working in conjunction with the Operations Section, will request that
     Mid Columbia Bus Company provide buses under an MOU to a point designated to support
     extraction operations. First response personnel with protective equipment will drive the
     buses from the staging site to the extraction area. The Logistics Section will make
     arrangements to transport the Mid Columbia bus drivers back to the bus garage.
  8. The Logistics Section will make arrangements to transport extracted personnel from the
     DECON/Medical Screening point to a designated facility. (Once buses have gone into the
     extraction area, they will not go beyond the drop off point at the DECON site.)




EXTRACTION MISSION CHECK LIST

  1. The IC will direct the Planning Section to initiate an extraction plan.
  2. The Incident Safety Officer will determine where and when to begin extractions operation.
  3. The Operation Section will coordinate with the UMCD for off post RTAP
     monitoring/sampling support.
  4. Logistics Section will coordinate with Mid Columbia Bus Company to ensure adequate buses
     are delivered to a staging area.
  5. Decontamination and Medical Screening Sites will be established along designated
     extraction routes.
  6. Extraction support personnel will be dispatched along designated routes.
  7. When all personnel have been withdrawn from the at risk area, all first responders engaged
     in the operation will undergo a thorough decontamination and health registry. All
     equipment used in the at risk area, to include any vehicles used to self extract to the
     Decontamination/Health Registry sites that are deemed to be contaminated will be
     centrally stored for later disposition by federal authorities. (All Mid Columbia Buses used in
     the extraction mission at risk areas will be considered as a write off.)




                                                                                                 97
APPENDIX 1 – PREDETERMINED MONITORING POINTS



CRITICAL INFRASTRUCTURE HERMISTON AREA


November 2009

       I-84 from its junction with Hwy 730 east to exit 189 (Stanfield exit)

              From I-82 east to exit 182 (Hwy 207)
   •



              From Exit 182 east to exit 189 (Stanfield exit)
          o



       Hwy 395 from Columbia River south to its junction with I-84
          o



              From Main Street in Hermiston south to I-84
   •



              From Columbia River south to Punkin Ctr. Road in Hermiston
          o



              From Punkin Ctr. Road south to Main Street in Hermiston
          o



       County Road 1300 (Thielson Road) from I-84 south through Echo and continuing southeast
          o


       on Reith Road toward Pendleton to a point approximately 2 miles southeast of Echo
   •


       Hwy 207 from Punkin Ctr. Road southwest to a point approximately 2 miles south of I-84

              From I-84 north to 11th and Elm in Hermiston
   •



              From 395 in Hermiston east and northeast to Punkin Center Road
          o



              From 11th and Elm in Hermiston, north on 11th and east on Elm to Hwy 395
          o



       Hwy 730 from its junction with Hwy 207 (Diagonal Road) west to its junction with I-84
          o



              From Hwy 207 west to Hwy 395 (Diagonal Road)
   •



              From Powerline Road west of Umatilla west to I-84
          o



              From Hwy 395 west to Powerline Road east of Umatilla
          o



       I-82 from the Columbia River south to its junction with I-84
          o

   •




                                                                                                98
APPENDIX 2 - AEGL VALUES



     Acute Exposure Guideline Levels Emergency/ 1 time      HD    HD
                                       Accident exposure:   mg/m³ ppm
                                       scenario
                                       civilian  10 MIN:    0.40     0.060
      Potential minor discomfort or population 30 MIN:      0.13     0.020
              AEGL - LEVEL 1

       noticeable effects; reversible              1 HR:    0.067    0.010
                                                   4 HR:    0.017    0.0030
                                                   8 HR:    0.0083   0.0010
                                                 10 MIN:    .060     0.090
        Level where more obvious                 30 MIN:    .020     0.030
              AEGL - LEVEL 2

         effects begin; Potentially                1 HR:    0.10     0.020
     impacting functional abilities or             4 HR:    0.025    0.0040
        ability to Escape; Potential               8 HR:    0.013    0.0020
             delayed recovery
                                                 10 MIN:    3.9      0.59
         Life threatening; Level of              30 MIN:    2.7      0.41
              AEGL - LEVEL 3

         potential initial fatalities              1 HR:    2.1      0.32
                                                   4 HR:    0.53     0.080
                                                   8 HR:    0.27     0.040




                                                                              99
ANNEX G – EVACUATION

PURPOSE: EVACUATION

Under Oregon State statutes, the Counties have a legal and ethical responsibility to protect its
citizens and their property from natural and man-made disasters and emergencies. This document,
describes how Morrow County, Umatilla County, and affected municipalities will respond to
emergency events which threaten the lives, health, and property of their residents. Additionally, the
Oregon Department of Transportation (ODOT) is responsible for the operation of all state and
interstate highways within Oregon.

The Umatilla Chemical Depot, which housed approximately 12% of the nation's original stockpile of
chemical warfare agents, is located within Morrow and Umatilla Counties. Release of these chemical
agent munitions, due to accident or terrorist action, has the potential to kill and injure hundreds of
county residents, devastate the environment, and cause sustained, widespread economic hardship.

This CSEPP Evacuation Plan, identifies designated evacuation routes and modes of communication,
activation and operation of the Evacuation Control System (ECS), and the initial deployment of
response personnel and assets for Morrow and Umatilla Counties, the affected cities within the
Immediate Response Zone/Protective Action Zone (IRZ/PAZ), and the Confederated Tribes of the
Umatilla Indian Reservation (CTUIR), and ODOT in the critical early moments following initial
notification of a chemical agent accident.


BACKGROUND

The Umatilla Community has adopted an initial default “shelter-in-place”* protective action
strategy in the event of a Community Level Emergency. The public will be notified of the emergency
and instructed to shelter-in-place via the community wide Alert and Notification System (ANS). The
ANS will be activated by personnel of the Umatilla County Sheriff’s Department E-911/Dispatch
Center*. Following activation of the ANS, E-911/Dispatch personnel at Umatilla County, Morrow
County, the Hermiston Safety Center, Tribal Dispatch Center, the Oregon State Police, Oregon
Department of Transportation, and Oregon Emergency Management will begin the notification of
emergency responders and key emergency management personnel. Upon initial notification,
personnel will report immediately to their predetermined duty stations or staging areas.

* Motorists in vehicles at the time of the event will be directed to evacuate the area utilizing the
ECS, which consists of: designated evacuation routes marked by variable message signs,
coordinated traffic signals, static signs, drop arm barricades, and law enforcement personnel.

SPECIAL FACILITIES AND EVENTS

The following special facilities and events create serious concerns and problems associated with
emergency evacuation efforts due to the large number of people who participate, attend, or work in
these facilities (See Annex N):




                                                                                                   100
UMATILLA COUNTY FAIR & RODEO GROUNDS (HERMISTON)

Events held at the Umatilla County Fair & Rodeo Grounds present a significant challenge to an
efficient and effective evacuation during an emergency. Attendance numbers and the nature of
vehicular traffic parking along adjacent streets and in parking areas constrict potential evacuation
routes during these events. Of particular interest to evacuation needs and routing is the probable
pedestrian movement across arterials and collectors which will conflict with vehicular movement
along those designated as evacuation routes. Traffic management and safety personnel must be
appropriately trained to facilitate an evacuation under these circumstances. Public education
programs must also address special event issues so the public is aware of this serious concern and
problem.

WATER PARK & SOCCER FIELD (HERMISTON)

The Hermiston soccer fields and water park located just east of the Good Shepherd Medical Center
pose a very significant and unique challenge for evacuation during an emergency situation. The
soccer fields and ongoing games may have 500 to 1200 young children and spectators present at
one time. A large percentage of these children are dropped off by their parent(s)/guardian creating
a very serious problem in the event of an emergency and the need for evacuation.

In addition, the following special facilities and events also create serious concerns and problems
associated with emergency evacuation efforts due to the large number of people who participate,
attend, or work in these facilities:

       Northwest Livestock Commission & Sale Arena (Hermiston-Westland Road)
       Wal-Mart Super Store (Hermiston)
   •

       Wal-Mart Distribution Center (Hermiston)
   •

       Home Depot (Hermiston)
   •

       Local Bass Tournaments during the summer
   •
   •

Local large scale event coordinators will coordinate with the UMCD to see if scheduled Depot
maintenance requirements can be scheduled during these events to minimize the risk associated
with weapons destruction at times when evacuation options are seriously compromised.

If requested by the IC, and authorized by the Governor, National Guard support will be available to
assist with evacuation efforts.

MANAGING ADJUSTMENTS TO AN EMERGENCY EVACUATION

During a chemical agent emergency evacuation, for a variety of unanticipated reasons, it may
become necessary to adjust or modify the chemical agent emergency evacuation plan. Apparent
reasons for such modifications could include, but may not be limited to, the following:

       Changes in the plume direction or seriousness of the chemical agent event;
       Blockage or excessive vehicle congestion on a designated evacuation route;
   •

       Anticipated failure to complete the chemical agent emergency evacuation before the
   •

       hazardous conditions impact evacuees; and
   •

   •   Unforeseen weather changes.




                                                                                                 101
Alternate chemical agent emergency evacuation routes, actions, and resource deployment can be
pre-planned by Planning Section Chief to address these potential issues. For other situations that
cannot be anticipated during the planning of a chemical agent emergency evacuation, the IC will
work with all relevant agencies at the time to adjust the emergency evacuation routing in
accordance with the guidance provided in this section. In the event of a physical blockage of an
emergency evacuation route, the Law Branch Director will coordinate, as necessary, to remove the
blockage. If removal is not feasible, the Operations Section Chief will work with the Planning
Section Chief to plan and implement alternate routing.

COMMUNICATIONS - (SEE ANNEX E)




PLAN DEVELOPMENT AND MAINTENANCE

In order to maintain the capability of effectively implementing an emergency evacuation, all State
and local agencies and organizations that support emergency operations, working under the
coordination of the IC and each county emergency management agency, will accomplish the
following:

       Participate in and support, as appropriate, emergency evacuation planning efforts;
       Provide information regarding the organization’s available personnel, equipment, facilities,
   •

       and supplies to facilitate the implementation of emergency evacuations;
   •

       Review appropriate state and local procedures to ensure adequate understanding of the
       organization’s responsibilities and commitment pursuant to each potential hazard;
   •

       Integrate the responsibilities and operational concepts defined in the hazard-specific
       annexes into the organization’s other emergency plans and procedures;
   •

       Provide and/or participate in training regarding the implementation of emergency
       evacuation procedures;
   •

       Maintain preparedness to implement the organization’s responsibilities when events
       necessitate the need for an emergency evacuation;
   •

       Upon the decision to implement an emergency evacuation, conduct local operations to
       support the evacuation in accordance with this plan, and other plans and procedures
   •

       utilized by the county ECC/EOC; and
       Participate in after-action evaluations and assessments of this and other state and local
       procedures
   •




MAINTENANCE OF THIS PROCEDURE

Annually, CSEPP, working through the Program Managers, will take the following steps to ensure
that this procedure is maintained:

       Ensure emergency evacuation planning meetings are convened and that, at a minimum,
       participants complete the following activities:
   •




                                                                                                102
            Review the existing emergency evacuation plans for all hazards to ensure continued
            accuracy and validity, and make any necessary modifications;
        o Review the availability of regional emergency evacuation routes, public shelters,
       o


            and hotel/motel capacities for all hazards, and modify as needed;
        o Determine the need to develop additional procedures;
        o Ensure training in this procedure has been made available locally to all relevant
            agencies.
    Consider simulated implementation of this procedure as a part of the annual CSEPP exercise
    and other training opportunities;
•

    Modify this procedure and/or the hazard-specific annexes accordingly;
    Review all public information materials to ensure their adequacy to support and facilitate
•

    an emergency evacuation;
•

    Identify any construction projects which may significantly decrease the capacity of
    designated emergency evacuation routes; coordinate with the involved agencies to evaluate
•

    and define feasible alternative actions in the event of an evacuation along a particular
    route(s); and
•   Provide training for the CSEPP staff in the use and implementation of this procedure.




                                                                                           103
ANNEX G - EXECUTIVE SUMMARY

PURPOSE: EVACUATION

Evacuation deals with the movement of people to a safe area, from an area believed to be at risk,
when emergency chemical agent situations necessitate such action.

This evacuation annex describes the procedures developed to assist in the safe and orderly
evacuation of people threatened by the hazards jurisdictions face.

In the case of a chemical agent emergency at the Umatilla Chemical Depot (UMCD) a balanced
protective strategy (shelter in place and evacuation) has been developed to help protect the citizens
of the CSEPP communities in the surrounding area.

The goal of this annex is to protect the public if the evacuation option is used in the unlikely event
of a chemical agent emergency.

INFRASTRUCTURE

Four major state and interstate highways (I-82, I-84, U.S. 730 and U.S. 395) form the major
transportation corridors (See Appendix III Maps) within the Immediate Response Zone/Protective
Action Zone (IRZ/PAZ). There are no major restrictions to travel on either interstate.

U.S. 730 lies to the north of the UMCD, paralleling the Columbia River and traversing the cities of
Irrigon and Umatilla. Numerous county roads, municipal streets, and private driveways provide
access to U.S. 730. The bridge over the Umatilla River, traffic signals, speed restrictions, and heavy
traffic can restrict traffic flow on this highway.

U.S. 395, within the IRZ, lies east of the UMCD and traverses the cities of Stanfield and Hermiston,
joining I-84 south of Stanfield and U.S. Highway 730 in Umatilla near the Columbia River. This four
lane road is restricted by traffic signals, speed zones, and can be impacted by heavy traffic flow.

These primary transportation routes are supplemented by a number of state, county, and municipal
feeder roads which carry smaller volumes of primarily local traffic.

In the event of an emergency situation, identified emergency evacuation routes include the
following (See Appendix III Maps):

       US 730 east bound to the junction of US 730 and OR 37 (Holdman Road). Evacuees can
       proceed east on US 730 toward the Tri-Cities or Walla Walla or south on OR 37 (Holdman
   •

       Road) to Pendleton.
       US 395 evacuees can proceed north or south to identified east bound evacuation routes at
       Punkin Center, Elm Avenue, Highland Avenue, Feedville Road, and I 84.
   •

       I 82 south to I84, then east towards Pendleton, evacuees may also proceed south at OR 207.
       US 730 west bound to I 84 west
   •

       I 84 east towards Pendleton
   •
   •




                                                                                                   104
         OR 207 south towards Lexington, then east to Heppner
         Feedville Road / Despain Gulch Road east towards OR 37
    •

         OR 37 south to Pendleton
    •

         I 84 west bound to The Dalles
    •
    •

Upon notification of a Community Level Event by Umatilla Chemical Depot authorities, Umatilla
County E-911/Dispatch Center will activate the Alert and Notification System (ANS). Concurrently,
the Hermiston Safety Center staff will activate the Evacuation Control System (ECS)1 utilizing the
appropriate scenario based on the current weather conditions. CSEPP staff, dispatch staff, or the
Community Liaison Officer (CLO) will notify the Incident Commander (IC) and provide initial,
essential event information to facilitate the evacuation decision making process.

             Emergency response personnel will be alerted via Alert and Notification System (ANS)
         paging systems, radios and call down trees.
    •

             Citizens in the IRZ/PAZ will be instructed by pre-recorded messages (in English and
         Spanish) to immediately "Shelter in Place". The motoring public will be directed to follow
    •

         the ECS instructions.
             Sirens will activate to alert people who are outdoors, directing them to seek shelter
         indoors and listen to their tone alert radios (TAR).
    •

             ODOT highway message reader boards will give the motoring public, on I-82, I-84, Hwy
         395, and Hwy 207, the following message: “Toxic hazard ahead, Road Closed.” Variable
    •

         message signs will direct the motoring public to evacuate in the safest direction. The
         Highway Advisory Radio (HAR) will inform the public of evacuation detours along the roads
         they are traveling on.
             Drop arm barricades will also be activated to assist in isolating the area and directing
         the motoring public to the appropriate emergency evacuation routes.
    •

             If schools are in session, over pressurized facilities will be activated enabling students
         and staff to relocate to safe areas. Schools with evacuation plans will evacuate students and
    •

         staff to designated host facilities.
             Law enforcement agencies will isolate at risk areas by staffing access control points
         (ACP).
    •

             Police Department staff will deploy to designated intersections to direct traffic.
             Special events or facilities with protective action plans will implement them.
    •
    •

1 Evacuation Control System (ECS) consists of drop arm barricades (DAB), variable message signs (VMS), mobile VMS’s,
static signs, traffic signal linkage and cameras. All of the electronic systems are controlled via three servers located at the
Hermiston Safety Center (1 for the cameras; 1 for the DAB’s & VMS’s; and 1 for the traffic signals). The command and
monitor control systems are located at the Hermiston Safety Center, manned 24-hours a day and controlled by their
Dispatchers during a chemical incident.

The IC will take control of all resources in the CSEPP communities in Morrow and Umatilla
Counties. The IC will coordinate deployment of all resources with the Operations Section Chief
based on an analysis of the situation as it develops. The IC will coordinate proposed general
evacuations with the operations staff for planning logistical, public alerting, and host destination
support.

The IC will contact the Emergency Coordination Centers (ECC/EOC) of Umatilla and Morrow
Counties to provide an initial update on the situation and receive a status report on the following:




                                                                                                                           105
   a. Actions taken to ensure that rail traffic, highway traffic, Columbia River boat traffic and
      flight traffic are all stopped.
   b. Status of School evacuation protective actions.
   c. Status of evacuee reception sites and mass care shelters.
   d. Status of special event/facility evacuation protective actions.
   e. Status of ODOT traffic control plan.

CONTINUED EMERGENCY OPERATIONS SUMMARY

The IC will coordinate proposed general evacuations with the Command and General Staff, county
ECC/EOCs, and host destinations. Access Control Points (ACPs) staffed by law enforcement
personnel will be turned over to designated support agencies to free those personnel up for other
assignments, if appropriate. In addition:

       Command and General Staff will continue to analyze and monitor the situation. The IC will
       determine incident response priorities through continuous incident monitoring and
   •

       stabilization, as follows:
           a. Life Safety
           b. Environment
           c. Property
       IC briefs the Command and General Staff on the situation and receives status reports
       including recommendations regarding general evacuation needs.
   •

       Operations Section Chief, through the Law Branch Director, confirms appropriate ACPs and
       TCPs have been established and logs results.
   •

       The Operations Section Chief, through the Law Branch Director confirms that Sheriff's
       Department boats are launched to enforce the Marine Safety Zone of the Columbia River.
   •

       Operations Section Chief, through the Law Branch Director briefs IC on the status of the
       Evacuation Control System.
   •



TERMINATION OF EMERGENCY OPERATIONS SUMMARY

The operations staff will notify the IC of completion of the emergency evacuation within each local
jurisdiction, and subsequently, when the emergency evacuation has been totally completed. Upon
receipt of such information, the Command and General Staff will notify all host county ECC/EOCs
within the impacted area accordingly. Appropriate public information will then be issued regarding
the completion of the emergency evacuation, reception center locations, etc.

Following an emergency evacuation, the process for re-entry into the evacuated areas will be
coordinated to ensure the safety of the public, protection of public and private property, and the
effective response of the organizations and jurisdictions involved. This plan anticipates that the re-
entry decision and traffic management will be a carefully managed process coordinated by the
Command and General Staff. Throughout the re-entry process, the Law Branch Director will
facilitate coordination conference calls with state and local law enforcement personnel and
transportation agencies (including all affected and host areas). These calls will serve as a
mechanism to coordinate the timing of re-entry into impacted areas and the resources necessary to
support local efforts. Information will be disseminated through the Joint Information Center (JIC).




                                                                                                   106
The IC will be responsible for making a determination that re-entry has been completed for each
specific area, and promptly inform the ECC/EOCs. Following receipt of information from all affected
counties that the re-entry process is complete, the IC will notify every county ECC/EOC in the
affected region of the date and time of completion.

Following utilization of this plan for each emergency evacuation, the IC and Planning Section Chief,
working with the affected areas and host counties, will lead an after-action assessment of the event
and emergency evacuation operations to address the following:

       The effectiveness of this plan and any indicated changes needed;
       The timeliness and technical validity of the decision to implement an emergency
   •

       evacuation;
   •

       The adequacy of the personnel, equipment and supply resources available and the
       timeliness of their mobilization, as well as the responsibility for taking any corrective
   •

       action;
       Any additional training and/or exercise needs in emergency evacuation planning as
       indicated;
   •

       The effectiveness of the public information utilized and the appropriateness of public
       behavior; and
   •

       Any other circumstance or condition that indicates a need for modification of plans and
       procedures or the provision of additional resources.
   •


Following such an assessment, the Operations Section Chief will provide leadership and
coordination to assure any corrective actions indicated are implemented in a timely manner.




                                                                                                 107
ATTACHMENT 1:

                            RECORD OF CHANGES

                                18 March 2009

  Change    Description    Affected       Date of   Entry   Initials
    No.     of Change     Part of EOP     Change    Date




                                                                       108
ATTACHMENT 2:

                RECORD OF DISTRIBUTION
                   PROJECT 6415.021




                                         109
APPENDIX 1 - PLANNING ASSUMPTIONS

  The main assumptions behind the concept of operations for a chemical agent emergency
  evacuation are as follows:

     •   UMCD WILL PROVIDE TIMELY WARNING                       AND    ACCURATE       SITUATION
         ASSESSMENTS TO THE OFF POST COMMUNITY.

         Activation of the emergency evacuation process will occur for all chemical agent
         emergencies which may necessitate evacuation and sheltering operations involving
         multiple counties and agencies. However, the need to implement certain aspects of the
         chemical agent evacuation, such as opening shelters in non-threatened areas or
         terminating the evacuations and opening refuges-of-last-resort, may vary based on the
         specific hazard, plume drift, degree of vulnerability, and projected area being impacted.


     •   THE EVACUATION CONTROL SYSTEM (ECS) WILL BE ACTIVATED DURING ALL
         COMMUNITY LEVEL EVENTS TO DIRECT THE MOTORING PUBLIC AWAY FROM THE
         THREAT AREA.

         A chemical agent emergency evacuation must be initiated as soon as possible upon
         recognition of the magnitude and direction of the specific threat, and must continue to
         operate efficiently until the evacuation is completed.

     •   THE ECS WILL OPERATE AS DESIGNED.

         A chemical agent emergency evacuation will require expedited coordination of
         numerous agencies and jurisdictions to maintain the efficient and safe movement of
         evacuation traffic out of the impacted area(s) to adequate shelter locations.

         Chemical agent emergency evacuations will require a substantial level of personnel and
         equipment resources for traffic control, which could stress and/or exceed the
         capabilities of the impacted areas. Specific plans may be developed regarding the rapid
         deployment of Federal, Tribal, State, County, City, and mutual aid personnel and
         equipment resources to multiple jurisdictions.

         The capacity of public evacuation shelter facilities in and adjacent to the impacted
         area(s) may be limited by availability, potentially requiring the full and over use of all
         shelters within the emergency evacuation area. Coordination and communication will
         be necessary to effectively communicate protective action and shelter information to
         evacuees.


     •   THE CSEPP ALERT AND NOTIFICATION SYSTEM (ANS) WILL BE ABLE TO DELIVER
         EVACUATION INSTRUCTIONS, IF APPROPRIATE, TO THE AT RISK PUBLIC.




                                                                                                110
    Coordination between State and local agencies involved in the implementation of an
    emergency evacuation will occur through exchanges of information regarding decision-
    making, protective actions, and resource coordination and deployment.

    The timeliness of a chemical agent emergency evacuation and the safety of the evacuees
    will be enhanced through State and local government efforts to provide complete
    management and control of the process from start to end, including the release of public
    information, traffic and access control, and maximizing the use of public shelter
    resources. This plan does not assume that any portion of the chemical agent emergency
    evacuation process will be conducted without use of this plan, and other State and local
    emergency management procedures.

•         THE PROACTIVE OPTION OF A GENERAL EVACUATION OF THE AT RISK

          a. The chemical agent release is of such a magnitude to warrant a general
    PUBLIC WILL ONLY BE UTILIZED WHEN THE FOLLOWING CONDITIONS ARE MET:

             evacuation;
          b. The initiating event is not seismic;
          c. There is sufficient time to complete the evacuation before the chemical
             agent plume reaches the at risk public;
          d. The road system is in good repair and there are no blocking conditions or
             major restrictions; and
          e. Weather conditions are favorable.
•         DUE TO THE LIMITED RESPONSE TIME, NATURE OF THE THREAT, AND
    LACK OF A PUBLIC TRANSPORT SYSTEM, THERE WILL BE NO PUBLIC SECTOR
    SUPPORT TO TRANSPORT EVACUEES. THIS MEANS THAT SOME PEOPLE
    (LATCHKEY CHILDREN, PEOPLE WITHOUT A CAR, I.E., A ONE CAR FAMILY AND
    ONE OF THE MEMBERS OF THE HOUSEHOLD IS GONE WITH THE CAR AT THE TIME
    OF THE EVENT, ETC.) WILL NOT BE ABLE TO EVACUATE.
•        A DECISION TO EVACUATE MAY HAVE TO BE TERMINATED PRIOR TO
    COMPLETION. (SEE FOOT NOTE A)
•        THE INITIAL PROTECTIVE ACTION FOR ALL AT RISK CITIZENS, LESS THE
    MOTORING PUBLIC, WILL REMAIN SHELTER-IN-PLACE.

•   IF SCHOOL IS IN SESSION, ALL IRZ SCHOOLS AND HEAD START FACILITIES WILL
    SHELTER-IN-PLACE OR EVACUATE
•   THE FOLLOWING SPECIAL FACILITIES WILL SHELTER-IN-PLACE:

           a.   Good Shepherd Hospital,
           b.   Good Samaritan Nursing Home,
           c.   The Hermiston Safety Center, and
           d.   Two Rivers Correctional Institute.

•   SPECIAL NEEDS POPULATIONS WILL BE PROVIDED WITH
    ENHANCED SHELTERING CAPABILITIES AND WILL NOT HAVE TO
    EVACUATE IMMEDIATELY.

•          SPONTANEOUS EVACUATION WILL OCCUR. (SEE FOOT NOTE A)




                                                                                         111
•         SOME PEOPLE, INCLUDING OWNERS OF COMPANION ANIMALS, WILL
    REFUSE TO EVACUATE. (SEE FOOT NOTE B)
•         NO EFFORT WILL BE MADE BY EMERGENCY PERSONNEL TO FORCE PEOPLE
    TO LEAVE THE AT RISK AREA.
•         MANY MOTORISTS INVOLVED IN THE EVACUATION WILL BE TRAVELING
    WITHIN THE AREA AT THE TIME OF THE EVENT AND WILL NOT BE FAMILIAR
    WITH CSEPP, THE ECS EQUIPMENT, AND LOCAL ROAD ROUTES.
•         CHEMCIAL AGENT PLUME CONDITIONS PERMITTING, TRAFFIC CONTROL
    PERSONNEL WILL BE DISPATCHED TO CRITICAL, PREDESIGNATED
    INTERSECTIONS TO ASSIST EVACUATING MOTORISTS.
•        ACCIDENTS AND MECHANICAL BREAKDOWNS WILL OCCUR ON THE
    EVACUATION ROUTES.
•         SPECIAL TRAFFIC RESPONSE TEAMS, UNDER THE CONTROL OF THE LAW
    OPERATIONS SECTION WILL BE STAGED TO PREDESIGNATED AREAS TO ASSIST IN
    CLEARING OBSTRUCTIONS ON DESIGNATED EVACUATION ROUTES.
•         AS REQUIRED, COMMUNITY RESPONSE TEAMS CAN BE DISPATCHED TO
    ASSIST IN CLEARING ACCIDENTS AND TREATING ACCIDENT VICTIMS.
•         ALL EVACUATION ROUTES WILL HAVE ASSISTANCE CENTERS LOCATED
    FAR ENOUGH AWAY FROM THE DANGER AREA SO AS NOT TO IMPEDE THE FLOW
    OF EVACUATING TRAFFIC.
•        ALL EVACUATION ROUTES WILL LEAD TO DESIGNATED ASSISTANCE
    CENTERS FOR PROCESSING. .
•        SPECIAL PROTECTIVE ACTION PLANS WILL BE PREPARED FOR THE

         a. Umatilla County Fair And Farm City Pro Rodeo,
    FOLLOWING SPECIAL FACILITIES AND EVENTS:

         b. Hermiston Water Park,
         c. Hermiston Soccer Field,
         d. Funland, and
         e. The Northwest Livestock Commission Annual Horse Sales.


    Foot Notes:

          A. The emergency evacuation of large numbers of people from vulnerable areas
              will stress the limited capabilities of the current roadway system available
              for this purpose, potentially requiring much more time to complete an
              evacuation than current traffic models indicate. Additionally, uncontrolled
              level rail road crossings, road construction, and/or traffic accidents and
              mechanical breakdowns may create bottle necks. In certain situations, a
              decision may be required to terminate the evacuation order and direct
              people remaining in the at risk area to shelter-in-place.
           B. Based on available studies of the public response to emergency situations, it
               can be anticipated that up to 20% of the population may spontaneously
               evacuate upon learning of a community level event at the UMCD. The
               percentage of people who spontaneously evacuate can be reduced through




                                                                                        112
    public education programs. By immediately activating the ECS upon
    notification of a community level event, those people who do
    spontaneously evacuate will be directed away from the danger area,
    reducing their chances of being exposed to a chemical warfare agent.
C. Some people, with the means to do so, will refuse to evacuate even if they
    are directed to do so. This percentage of the population can also be reduced
    through public education campaigns. The use of shelter-in-place techniques
    and materials provided by CSEPP will increase the safety of those people
    who elect to remain and shelter in place. People living in the at risk areas
    will be directed to take companion animals with them and arrangements
    for their care will be made once they are safely away from the danger area.
D. Four (4) at-grade Railroad Crossings (Hermiston)
           a. Umatilla ECC must notify the Union Pacific Railroad to ensure
                evacuation routes are not blocked by trains.




                                                                             113
APPENDIX 2: DUTIES & RESPONSIBILITIES

The following details the responsibilities and requirements for key personnel and operations
groups involved in the chemical agent emergency evacuation process:

INCIDENT COMMANDER (IC)

       The IC is required to report to the Incident Command Point (ICP) located at the Hermiston
       Safety Center when notified of a chemical agent emergency situation.
   

      Issues evacuation instructions or an evacuation order when appropriate.

LAW BRANCH DIRECTOR

Upon arrival at the ECC/EOC:

       Reviews known information about the chemical agent emergency situation and
       recommends to the Emergency Manager the appropriate evacuation options to implement.
   

       Determines any scene(s) where IC(s) may have already evacuated. If so, identifies
       perimeters and verifies the extent of abandonment.
   

       Identifies assembly areas for picking up people that do not have their own transportation.
       Facilitates the movement of traffic along designated evacuation routes, as determined
   

       through planning, a cooperative function between the Planning Section Chief and the
   

       Operations Section Chief
           • Examines access to evacuation routes from each part of the Risk Envelope.
           • Prepares the evacuation movement control plan.
           • Coordinates with law enforcement officials.


EMERGENCY MANAGER

       Ensures that functional coordinators are briefed on the location of Assistance Centers,
       outside of the Risk Envelope, that will be used for processing and triage of evacuees.
   



LAW ENFORCEMENT

       Provides traffic control during chemical agent emergency evacuation operations.
       Operational considerations include:
   

           • Route assignment departure scheduling.
           • Road capacity expansion.
           • Entry control for outbound routes.
           • Perimeter control for inbound routes.
           • Traffic flow, including dealing with breakdowns.
           • Food Control point.
       Secures, protects, and houses those prisoners that must be evacuated.
       Assists in the evacuation of the Risk Envelope, as necessary.
   

       Protects property in the evacuated area.
   

       Limits access to the evacuated area.
   
   



                                                                                              114
     Coordinates with the Law Branch Director.

PUBLIC WORKS

      Verifies the structural safety of routes (roads, bridges, railways, waterways, airstrips, etc.)
      that will be used to evacuate people.
  



PUBLIC INFORMATION OFFICER (PIO)

      Disseminates the following types of instructional materials and information to evacuees:
          • Identification of the specific area(s) to be evacuated.
  

          • List of items that evacuees should take with them -- 72-hour kit (such as food, water,
              medicines, portable radio, fresh batteries, clothing, sleeping bags).
          • Departure times.
          • Pick-up points for people requiring transportation assistance.
          • Evacuation routes. (Give easy to understand instructions using major roads, streets,
              highways, rivers, etc.)
          • Location of Assistance Centers outside of the evacuation area.
      Keeps evacuees and the general public informed on evacuation activities and the specific
      actions they should take through EAS messaging (both canned and live).
  

      Disseminates information on appropriate actions to protect and care for companion and
      farm animals that are to be evacuated or left behind.
  



MASS CARE COORDINATOR

         Activates staff and opens Assistance Centers and mass care facilities outside the
      evacuation area when directed to do so by appropriate authority.
  



HEALTH AND MEDICAL COORDINATOR

      Ensures patient population is reduced in hospitals, nursing homes, and other health care
      facilities, if evacuation becomes necessary.
  

      Ensures transport and medical care are provided for the patients being evacuated.
      Ensures continued medical care is provided for patients who cannot be moved when
  

      hospitals, nursing homes, and other health care facilities are evacuated.
  



SCHOOL BUS LIAISON AND SCHOOL SUPERINTENDENT

      Evacuates students from school buildings when the situation warrants or when directed to
      do so by appropriate authority.
  

      Closes school facilities and releases students from school when directed to do so by
      appropriate authority.
  

      Coordinates, where appropriate, the use of school buses/drivers to support the overall
      evacuation effort.
  




                                                                                                  115
ALL TASKED ORGANIZATIONS

       Make provisions to protect and secure facilities and equipment not taken out of the area to
       be evacuated.
   

       Identify and make provisions to relocate the organizational equipment and supplies that
       will be moved from the evacuation area.
   




ADMINISTRATION

This section addresses the administrative and general support requirements for the evacuation
function.

PLANNING

Specific areas to be addressed include:

       Records and reports associated with tracking the status (evacuation notices, number
       evacuated, number of evacuees in mass care facilities, etc.) of evacuation events.
   

       Attaching as an appendix maps that depict the routes that have been designated as primary
       and alternate evacuation routes.
   

       Makes recommendations to the IC on the appropriate evacuation option to implement.
       Estimates the traffic capacity of each designated evacuation route.
   

       Selects evacuation routes from Risk Envelope to designated Assistance Centers
   
   


LOGISTICS

Specific areas to be addressed include:

       The provisions that have been made to move, from the area being evacuated, those essential
       supplies and equipment items that are needed to sustain operations and to meet the needs
   

       of evacuees.

       Typical items include:

               Food.
               Water and water trailers.
           •

               Medical supplies.
           •

               Food, carriers, leashes, etc. for animals.
           •

               Sanitation devices.
           •

               Portable generators and lighting devices.
           •

               Gas and diesel fuel.
           •

               Public works equipment and vehicles such as bulldozers, graders, dump trucks,
           •

               snowplows, etc.,
           •

           •   Police and fire fighting vehicles, etc.




                                                                                               116
    Mutual aid agreements with neighboring jurisdictions that address the support (law
    enforcement personnel, vehicles to transport evacuees, mass care staff, and facilities to


    shelter evacuees, etc.) to be provided by the jurisdictions to facilitate evacuation operations.
    County Commissioners
        • Issues a statement on the jurisdiction's policy on people who do not comply with


            evacuation instructions. The statement addresses the consequences for not
            evacuating and the services (food, medical, utilities, sanitation, etc.) that will be
            discontinued or interrupted in the evacuation area.




                                                                                                 117
APPENDIX 3: MAPS

VARIABLE MESSAGE SIGN: OVERALL KEY MAP




                                         118
VARIABLE MESSAGE SIGN: UMATILLA PLAN




                                       119
VARIABLE MESSAGE SIGN: HERMISTON PLAN




                                        120
DROP ARM BARRIER: OVERALL KEY MAP




                                    121
DROP ARM BARRIER: UMATILLA PLAN




                                  122
DROP ARM BARRIER: HERMISTON PLAN




                                   123
CCTV: OVERALL KEY MAP




                        124
CCTV: UMATILLA PLAN




                      125
CCTV: HERMISTON PLAN




                       126
ANNEX H - PERSONAL PROTECTIVE EQUIPMENT PROGRAM

DEPARTMENT HEALTH SERVICES

  I.   PURPOSE

       A. This guideline provides information and assistance in the proper selection, use and care
          of personal protective equipment (PPE). The purpose of this guideline is to ensure that
          PPE is properly used to provide adequate protection for emergency responders from
          chemical blister agents.

 II.   SCOPE

       A. This guideline applies to all Department Health Services operations and all uses of PPE.
          This guideline will serve as the written PPE program for all fire, medical and law
          enforcement personnel.

III.   REFERENCES

       A. Army and FEMA Personal Protective Equipment Instructors Guide, August 1994.

IV.    DEFINITIONS

    BDO (Mark IV) Battle Dress Over-garment
    CSEPP         Chemical Stockpile Emergency Preparedness Program
    IRZ           Immediate Response Zone
    MSA           Mine Safety Appliances (Company)
    DHS           Department Health Services
    PAPR          Powered Air-Purifying Respirator
    PAZ           Protective Action Zone
    PPE           Personal Protective Equipment
    Shelf Life    A period of time PPE would offer 100% protection
    WBGT          Wet/Dry Bulb Globe Temperature
 V.    PROGRAM REQUIREMENTS

       A. STORAGE

          1. All PPE must be kept at the local department. PPE will consist of:

                  a.   Flight Bag for storage
                  b.   Respirator (MSA Ultraview face piece) or (3M hooded respirator)
                  c.   Respirator (Battery pack with Ni-cad battery attached)
                  d.   Respirator (Lithium battery back-up)
                  e.   Respirator (Chemical cartridges: for training and for an event)
                  f.   Suit-one package containing both the pants and the jacket
                  g.   One pair of cotton under-gloves
                  h.   One pair of butyl rubber chemical gloves
                  i.   One pair of rubber boots



                                                                                                127
         j.   Training equipment - suit, gloves, liners, cartridges and boots

  2. The Oregon Department of Health Services (DHS) will keep extra PPE available in
     case it is damaged during drills or exercises. PPE will be issued to each person in a
     department only after they have completed all of the necessary training.
  3. PPE shall not be kept in personal or work vehicles due to the high heat extremes in
     the summer.
  4. If a PAPR is used for reasons other than CSEPP events, it is the responsibility of the
     person the PPE is issued to, to ensure that the face piece is functional for a CSEPP
     incident.
  5. Umatilla and Morrow Counties will also be outfitted with one bulk PPE trailer. The
     trailers store bulk inventories of suits, respirator supplies, gloves, boots, MRE's,
     water, blankets and other required equipment. (See Appendix 3)

         a. Heppner Fire Department will store the west end trailer and shall deploy it
            in the case of a CSEPP event.
         b. Umatilla Fire Departments will store the east end trailer and shall deploy it
            in the case of a CSEPP event.

B. INVENTORY

  1. The Department Health Services will keep a database to track PPE distribution by
     individual and department.
  2. All PPE will be inventoried monthly by the Department Health Services. A card
     located on the flight bag will indicate the date inspection and the person who
     inspected the equipment.
  3. If PPE is damaged after it has been issued, through unreasonable circumstances, the
     Department Health Services will work with the respective county and department to
     determine is reimbursement to the county is necessary.

C. MAINTENANCE

  1. The Department Health Services will inspect all PPE for damage on a monthly basis.
     If any equipment is found to be faulty, it will be replaced with new or undamaged
     equipment.
  2. The Department Health Services will keep a record on file of all inspections replaced
     equipment.

D. TRAINING

  1. Department Health Services

         a. The DHS shall create a training package for PPE utilization.
         b. The DHS shall train all first responders in the proper field use of the PPE
            yearly.
         c. The DHS maintain a set of training records for each individual/department
            trained.
  2. Individual Departments
         a. Each department shall ensure that all identified first responders receive the
            appropriate training from the DHS yearly.



                                                                                        128
                 b. Each department shall keep records of PPE training for each individual in
                    their department.

VI.   PPE SPECIFICATIONS (CSEPP PPE ENSEMBLE)

      Note: This is the only personal protective equipment allowed during a CSEPP event.

      A. MSA ULTRAVIEW OR 3M HOODED RESPIRATOR PAPR
         1. The respirators and cartridges have been approved for use in areas where HD
            Mustard may be present. They ARE NOT approved
            for areas Immediately Danger to Life and Health
            (IDLH).
         2. The shelf life for the canisters is 4 years.
         3. The respirator has been tested by Battelle and
            approved by the CDC/NCEH and NIOSH as a
            respirator the will work for the CSEPP program.

      B. MARK IV BDO (COUGAR) SUIT
         1. The suit is a permeable, expendable two-piece
            over-garment consisting of one coat and one pair
            of trousers.
         2. The outer layer is made of nylon cotton and the
            inner layer is a charcoal impregnated polyurethane
            foam. Some charcoal may be deposited on the skin
            or clothes while being worn, but will not detract
            from the protective qualities of the suit.
         3. Wear time for the suit begins when it is taken out
            of its protective bag. The suit will provide a
            minimum of 24 hours of protection against liquid
            and vapor chemical agents. When the suit was
            tested for breakthrough of vapor agents the suit
            lasted 10+ days without failing.
         4. The suit is considered unserviceable if ripped, torn,
            if fasteners are broken or missing, or if petroleum,
            oils, or lubricants are spilled or splashed on the
            garment.
         5. The shelf life for the suit is 12 years.

      C. BUTYL RUBBER CHEMICAL GLOVES
      The 7 millimeter butyl glove will protect the wearer from chemical agents for Mustard (HD)
      -- 75 minutes with liquid deposition.
          1. If the gloves become contaminated, replace within 60 minutes.
          2. The shelf life for the glove is 15 years




                                                                                             129
       D. COTTON UNDER-GLOVES
         1. This glove will not protect you from chemicals. It is to be used as an under-glove
            only and is designed to absorb moisture.

       E. RUBBER BOOTS
         1. The overshoes will provide up to 12 hours of protection against liquid and vapor
            depositions.
         2. The overshoe is designed to be worn over your existing shoes.
         3. If the overshoe shows signs of deterioration (cracks, tears, punctures, rubber
            become sticky), replace the overshoes. Also, replace the overshoe if it comes in
            contact with petroleum products.
         4. The shelf life for the overshoes is 15 years.

VII.   OPERATIONS GUIDELINE

       A. GENERAL

         1. PPE is to be worn by any first responder who is working in an area that is
            contaminated or suspected to be contaminated with chemical blister agent.
         2. First responders should have PPE available to them at all times when working at
            decontamination/medical sites or while performing traffic duties within the
            IRZ/PAZ.
         3. All responders wearing PPE must abide by the work rules established by the DHS.
            The Wet Bulb Globe Thermometer (WBGT) chart, based upon real time WBGT
            readings, governs suit wear time.
         4. All responders must have their vital signs monitored prior to donning PPE. If the
            vitals do not fall within the range of acceptable limits, the responder shall not donn
            PPE (see Appendix 1 &2: Pre/Post Vitals Entry Criteria).
         5. Responders will not be sent into any area that is known or suspected to be
            contaminated with chemical agents.

       B. DONNING THE MARK IV BDO (IN ORDER)

         1. Pants-Velcro at waste and tie suspenders
         2. Overshoes - Velcro pants on the outside of the boots.
         3. Jacket - Velcro at waist. Zip part way. Do not put the hood of the jacket on at this
            time.
         4. PAPR - Donn PAPR (turn it on before donning), then pull the jacket hood over head
            and then zip and fasten the Velcro at the neck.
         5. Gloves - Put on cotton gloves then butyl gloves. Tuck gloves into sleeves and fasten
            Velcro around wrists.

       C. DOFFING THE MARK IV BDO IF NOT CONTAMINATED

         1. Undo all Velcro straps (legs, wrists etc.)
         2. Remove respirator headpiece and blower



                                                                                                 130
  3. Remove Jacket
  4. Remove Pants
  5. Remove boots without cutting

D. DOFFING THE MARK IV BDO (IN ORDER FOR ONE PERSON IF
   CONTAMINATED) ALTHOUGH ONE PERSON DECON IS NOT RECOMMENDED.

  1. Undo all Velcro straps (legs, wrists, and hood straps).
  2. Overshoes - Neutralize with decon spray and remain in boots.
  3. Battery Pack--Remove PAPR battery pack (leave unit powered and face piece on).
     You may have to set the battery pack on a table or bench to support the weight.
  4. Apron - Undo clips and remove (if applicable)
  5. Jacket - Undo Velcro, unzip, then remove jacket.
  6. Pants - Untie suspenders and throw over shoulder, undo Velcro, and then cut the
     pants down the outside of each leg. Pull pants off and discard.
  7. PAPR - Grab the face piece/hood and pull up and over head without loosening any of
     the straps.
  8. Discard of all contaminated clothing/respirator equipment in a hazardous waste
     container or vapor barrier bag marked as "Hazardous Waste".
  9. Gloves - Remove the butyl rubber gloves inside out making sure not to touch the
     outside portion and dispose of appropriately.

E. DOFFING PPE WITH A BUDDY (BUDDY TO PERFORM DOFFING STEPS)

  1. Receive a spray down of .5% bleach solution from head to toe, including all
      equipment, if the respirator is going to be re-used for another mission. Allow the
      bleach to sit for 5 minutes. All sites are provided with a sprayer and bleach
      containers.
  2. The Buddy shall undo all Velcro straps (legs, wrists, and hood straps).
  3. Battery Pack - Remove PAPR battery pack (leave unit powered and face piece on).
      The person wearing the PPE shall hold the battery pack out and away from the
      buddy until the suit is removed.
  4. Apron - Undo clips and remove (if applicable)
  5. Jacket - Undo Velcro, unzip, remove jacket.
  6. Pants - Untie suspenders and throw over shoulder, cut pants down the outside of
      each leg. Pull pants off and discard.
  7. Overshoes - Overshoes shall be neutralized and remain on to be reused by the
      responder.
  8. PAPR - The person wearing the PPE will then grab the face piece and pull up and
      over head without loosening any of the straps. This should be done in one quick
      upward motion.
  9. Gloves - Remove the butyl rubber gloves inside out making sure not to touch the
      outside portion. Discard the gloves
  10. Discard of all contaminated clothing/respirator equipment in a hazardous waste
      container or vapor barrier bag marked as "Hazardous Waste". Note: If the respirator
      face piece/hood, belt and blower unit have been sprayed with bleach, then they can
      be reused.




                                                                                       131
        F. PPE LIMITED STAY TIMES

          1. Wet Bulb/ Dry Bulb Globe Thermometer (WBGT)
                a. The WBGT shall be used to determine the heat index and the work rest
                    cycles before donning PPE for each mission.
          2. WBGT Setup
                a. Attach unit to tripod
                b. Insert probes
                c. Fill wet bulb with distilled water
                d. Turn dial to WBGT (out) for outside readings
                e. Place in direct sunlight or in working area "conditions" (shade…)
                f. Wait 5-10 minutes or until temperature stabilizes before taking a reading.
                g. Compare reading to chart for work/rest cycles.
          3. PPE - Work/Rest Cycles - See Appendix 1

VIII.   RESPONSIBILITIES

        A. DEPARTMENT HEALTH SERVICES

          1. Create a written PPE program.
          2. Train all Umatilla and Morrow County responders and hospital staffs.
          3. Maintain all PPE equipment to ensure that it is completely functional and safe to
               operate at any time.

        B. FIRE, LAW AND MEDICAL DEPARTMENTS

          1.   Ensure all identified personnel are trained to all PPE procedures.
          2.   Store all PPE in a safe and cool location that is easily accessible.
          3.   Allow the DHS access to the PPE on a monthly basis for inspection.
          4.   Conduct drills, at least yearly, to ensure responder proficiencies with PPE.




                                                                                              132
APPENDIX 1: WORK / REST CYCLES

WORKER REST CYCLES AND CRITERIA FOR STOPPING USE OF

     Temperature               Work Time                         Rest Time

         50-70º F                   30-45                           10-15
   (wet-bulb temp.)            (minutes)                         (minutes)


       71-85 deg F                  20-30                           40-60
     86º F and above                15-20                         Indefinite


PRE ENTRY VITALS: PARAMETERS FOR NOT DONNING PPE

If a responder meets any ONE of these criteria, the responder shall not be allowed to wear PPE. The
responder can perform other functions within the CSEPP program that do not require PPE.
TEMPERATURE: greater than 99.5 oral
PULSE: greater than 180 minus age
RESPIRATIONS: greater than 24/min
BLOOD PRESSURE:
       Systolic greater than 160 OR less than 100
       Diastolic greater than 100 OR less than 50

POST ENTRY VITALS: STOP PPE USE---RESPONDER REHAB.

HEART RATE greater than 180 bpm minus worker's age (sustained for several minutes in person
with normal cardiac performance)
RECOVERY HEART RATE greater than 110 bpm after one minute of peak work effort.
SYMPTOMS OF: sudden, severe fatigue; nausea; dizziness; lightheadedness.
Source: ACGIH




                                                                                                133
APPENDIX 2: LOG SHEET TO RECORD RESPONDER PRE/POST VITAL SIGNS




                                                                 134
APPENDIX 3: BULK TRAILER INVENTORY


Item                                              Quantity
                          East Bulk Trailer Inventory

Port-o-Potty                                      1
Body Bags                                         10
Boots
Size -                    7                      1 pair
                          8                      2 pair
                          9                      3 pair
                          10                     6 pair
                          11                     5 pair
                          12                     20 pair
                          13                     32 pair
                          14                     36 pair
                          15                     5 pair
Suits
Size -                    170                    31
                          180                    90
                          190                    101
                          200                    71
                          200X                   23
Gloves
Size -                    Small                  35 pair
                          Medium                 152 pair
                          Large                  160 pair
                          X-Large                10 pair
                          Glove Liners           360 pair
MSA Mask
Size -                    Small                  20
                          Medium                 30
                          Large                  20
MSA Filters                                      201
MSA Lithium Batteries                            100
Blowers                                          40
Bottled Water                                    5 cases
Back Boards                                      3
Decon Sprayer                                    1
Emergency Foil Blankets                          30
Decon Wristbands                                 1 box
Disposable Towels                                1 box




                                                             135
Wool Blankets                                         2
Tyvek Suits
Size -                          Medium                1 box
                                Large                 2 boxes
                                X-Large               1 box




   Item                                                 Quantity
                               West Bulk Trailer Inventory

   Port-o-Potty                                         1
   Body Bags                                            10
   Boots
   Size -            7                                    1 pair
                     8                                    0
                     9                                    1 pair
                     10                                   5 pair
                     11                                   6 pair
                     12                                   9 pair
                     13                                   21 pair
                     14                                   18 pair
                     15                                   0
   Suits
   Size -            170                                  25
                     180                                  72
                     190                                  60
                     200                                  68
                     200X                                 15
   Gloves
   Size - Small                                           50 pair
                     Medium                               200 pair
                     Large                                100 pair
                     X-Large                              0
                     Glove Liners                         350 pair
   MSA Mask
   Size -            Small                                10
                     Medium                               20
                     Large                                10
   MSA Filters                                            110
   MSA Lithium Batteries                                  54



                                                                     136
Blowers                   25
Bottled Water             5 cases
Back Boards               11
3M Mask                   15
3M Filters                171
3M Lithium Batteries      27
Emergency Foil Blankets   30
Decon Wristbands          1 box
Disposable Towels         1 box
Wool Blankets             2
Tyvek Suits
Size -      Medium        1 box
            Large         1 box
            X-Large       2 boxes




                                    137
ANNEX I - GENERAL CSEPP RESPIRATORY PROTECTION
          PROGRAM

I. Purpose

This guideline provides information and assistance in the proper selection, use and care of
respiratory protection. The purpose of the Guideline is to ensure that respirators are properly
selected and used to provide adequate protection for emergency responders from airborne health
hazards associated with operations at the Umatilla Chemical Weapons Depot. The primary
airborne hazard of concern is potential exposures to HD (Mustard Agent).

II: Scope

This Guideline applies to all Department of Health Services operations and all uses of respirators
including NIOSH approved disposable respirators (e.g., "dust masks"), and voluntary use of
respirators. Voluntary respirator users are included in the full scope of this program. This Guideline
will serve as the written Respiratory Protection Program.

III: References

The following references contain supporting information for the Guideline:

       OSHA Respirator Standards; 29 CFR 1910.134 and CCR Title 8 Section 5144
       Compressed Gas Association, Commodity Specification for Air, G-7.1
   •

       ANSI Z88.2, Respiratory Protection, 1992
   •

       ANSI Z88.6
   •

       Breathing Air Systems
   •
   •



       Acute Exposure Guideline Level (AEGL) - estimated concentrations at which most
IV: Definitions

       people--including sensitive individuals such as old, sick, or very young people--will begin to
   •

       experience health effects if they are exposed to a toxic chemical for a specific length of time
       (duration).
       Air-purifying respirator (APR) - A respirator equipped with filtering media which filters
       the contaminated air outside the face piece to remove specific gases, vapors, and particulate
   •

       matter before entering the inside of the face piece for breathing.
       Approved respirator - A respirator that has been approved by NIOSH or MSHA for use as
       RPE
   •


       Dust Mask – Filtering Face Piece – an air purifying respirator with a filter as an integral
       part of the face piece with the entire face piece comprised of the filter medium.
   •


       Hooded Respirator – respiratory protection that covers the entire head and shoulders
       and maintains a positive pressure.
   •


       Oxygen Deficient Atmosphere - Any atmosphere that contains less than 19.5% oxygen
       by volume. Normal levels of oxygen are 21% by volume.
   •




                                                                                                   138
        Permissible Exposure Limit (PEL) - The maximum legal concentration that an employee
        can be exposed to under OSHA regulations. Ref. 29 CFR 1910.1000
   •


        Powered air-purifying respirator (PAPR) - An APR which uses a power source to
        operate a air blower that passes air across the air-cleansing element (filtering media) to
   •

        supply purified air to the face piece. A NIOSH-MSHA certified PAPR must provide at least 4
        cubic feet/minute (cfm) to a tight-fitting face piece and at least 6 cfm to a loose-fitting
        helmet or hood.
        Pressure Demand - An air supplied respirator mode that provides a positive pressure
        during both the inhalation and exhalation, delivering greater than 4 cfm. Pressure demand
   •

        must be the mode of choice when entering an atmosphere with unknown contaminant
        levels.
        Program Administrator - A person who oversees the program and is qualified by
        appropriate training or experience that is commensurate with the complexity of the
   •

        program. This role may best be filled either the CSEPP Personal Protective Equipment
        Coordinator (DHS) or Medical Preparedness Officer.
        Self-contained breathing apparatus (SCBA) - A respiratory protective device which
        supplies Grade D breathing air to the wearer from a cylinder worn on the back, in the
   •

        pressure demand mode.
        Qualitative Fit Testing – a pass/fail test assessing the adequacy of a respirator that relies
        on an individual’s response to a test agent.
   •


        Quantitative Fit Testing - An assessment of the adequacy of respirator fit by numerically
        measuring the amount of leakage into the respirator.
   •


        Threshold Limit Value (TLV) - The limit of acceptable exposure defined as the lower of
        the appropriate state standard, federal standard, or American Conference of Governmental
   •

        Industrial Hygienists Threshold Limit Value (TLV). Department of Health Services may
        choose to establish a lower limit or its own limit, if no standard exists.
        Voluntary Respirator Use - Use in conditions where exposures are determined to be
        below the identified occupational exposure level (OEL), and the user still chooses to wear a
   •

        respirator for comfort alone.



V: Program Requirements

A. Design Criteria

Respirators must meet a number of important design criteria to ensure adequate protection for
users. These criteria are based upon regulatory requirements from OSHA. These criteria address
the following:

   1.   Classes of respirators available
   2.   Regulatory approval of respirators
   3.   Multiple sizes of face pieces for users
   4.   Grade D quality breathing air
   5.   Safety requirements for compressors



                                                                                                  139
Appendix One of this Guideline contains detailed information on these design criteria. Proper
selection of respirators must incorporate this information. The CSEPP Personal Protective
Equipment Coordinator (DHS) should be contacted for assistance in selecting the correct
respiratory protection for an operation based upon the design criteria in Appendix One.

B. Performance Criteria

1. Performance Criteria for Selection of Respirators

A number of performance criteria have been established for respiratory protection which must be
considered for proper selection and use of respirators. These criteria include the following:

       a.       Operational criteria on the atmosphere in the work environment, nature of the
                contaminants of concern, and exposure criteria.
       b.       Limitations of respiratory protection by class of respirator.
       c.       Protection provided by different types of respirators. This protection is defined in
                terms of the protection factor; i.e., the ratio of the concentration outside of the face
                piece to the concentration inside the face piece.

       Appendix Two contains detailed information on these performance criteria.

2. Performance Criteria for Proper Use of Respirators

    a. Facial Hair

       Facial hair cannot be present in areas of the face against which the seal with the respirator
       will be made. This may include side burns and beards. Facial hair can prevent a good seal
       and void the protection provided by the respirator. Long mustaches and beards can also
       interfere with the inhalation and exhalation valves on respirators. Users of respirators must
       be clean-shaven on all portions of the face where facial hair could interfere with the seal
       and proper operation of the respirator.

    b. Good Fit

       Users of respirators must obtain a good fit between the respirator face piece and their face.
       Because faces vary widely in terms of facial dimensions, it is usually not possible to obtain a
       good fit on all users with a single size of face piece. In order to ensure that users can obtain
       a good fit with a respirator, the following steps will be taken:

                DHS will provide several face piece sizes so users can select the best fit.
                If a good fit or comfort cannot be obtained, the CSEPP Personal Protective
            •

                Equipment Coordinator (DHS) will try to fit the user with another approved
            •

                respirator.

    c. Interchanging of Respirator Parts

       It is not acceptable to interchange parts from different manufacturers or replace parts for
       one model with parts from a different manufacturer. The NIOSH approval for the respirator




                                                                                                     140
       is based upon the specific design and construction of the respirator at the time the model
       was evaluated by NIOSH. Changing parts will void this approval.

   d. Specific Applications

       Respirators are selected for use in specific applications based upon the design criteria and
       performance criteria described above and the nature of the operation in question. They
       should not be used for applications which have not been evaluated or for operations not
       intended when initially selected. Respirators used in the CSEPP program have been
       evaluated and approved for potential exposures to HD agent.

       * MSA Ultraview, full-face respirators or 3M hooded respirators will be issued to 1st
       Responders and 1st Receivers participating in CSEPP.

   e. Need for corrective lenses with Respirators

       If users must wear corrective lenses, either eyeglasses, spectacle kits, or contact lenses may
       be acceptable options depending on the type of respirator. Information on spectacle kits
       (e.g., lens inserts in respirator face piece), can be obtained from the CSEPP Personal
       Protective Equipment Coordinator (DHS)

       THE USE OF CONTACT LENSES WITH FULL FACE PIECE RESPIRATORS IS ALLOWED
       WHERE THE USER HAS SUCCESSFULLY WORN CONTACT LENSES BEFORE, AND
       PRACTICES WEARING THEM WITH THE RESPIRATOR.

       RESPIRATOR CARTRIDGE SELECTION

       RESPIRATORS THAT USE DETACHABLE FILTERING CARTRIDGES ARE DESIGNED SO A
       USER CAN INTERCHANGE FILTER MEDIUM SO THAT THE FACE PIECE CAN BE USED IN
       DIFFERENT ENVIRONMENTS.     IT IS IMPORTANT TO UNDERSTAND THAT THE
       CARTRIDGE MUST BE PROPERLY SELECTED FOR THE CONTAMINANT OF CONCERN.
       ORGANIC VAPOR CARTRIDGES WILL NOT PROTECT THE USER FROM HAZARDOUS
       PARTICULATES AND PARTICULATE FILTERS WILL NOT PROTECT THE USER FROM
       ORGANIC VAPORS. SOME CARTRIDGES ARE STACKED. STACKED CARTRIDGES CONSIST
       OF MULTIPLE TYPES ATTACHED TOGETHER TO REMOVE MORE THAN ONE TYPE OF
       CONTAMINATE.

       THE CARTRIDGES SELECTED FOR USE BY CSEPP PERSONNEL ARE A STACKED
       CARTRIDGE THAT IS CAPABLE OF FILTERING OUT ACID GASES AND ORGANIC VAPORS
       AND PARTICULATES. THE CARTRIDGES ARE IDENTIFIED WITH A PURPLE AND YELLOW
       LABEL.

C. Procedures

1. Overall Selection and Use Process

The CSEPP Personal Protective Equipment Coordinator (DHS) should be contacted to provide
assistance in the following areas:




                                                                                                  141
       Assessing the hazard. When appropriate, this may include performing chemical monitoring
       to measure the level of exposure received by the user to ensure the appropriate protection
   •

       is afforded.
       Assessing the need for respiratory protection.
       Selecting the proper respiratory protection based upon the design criteria and performance
   •

       criteria included in Appendices One and Two.
   •

            1. All CSEPP operations will utilize MSA PAPR’s with TC-23C-1056 cartridges or 3M
                Hooded respirators with TC-23C-2071 cartridges.

2. PPE Hazard Assessment

The PPE hazard assessment is performed to identify the types of hazards present and the level of
protection required. This assessment takes into account the following items:

       Nature of the operation in terms of the length of exposure, how the exposure occurs and
       tasks performed by the users. Levels of exposure: When possible, this should be based upon
   •

       measurements of the exposures received by users. In some cases, it may be possible to use
       other factors; e.g., odor threshold of the contaminant, experience with other similar
       operations.
       Information on the contaminant; e.g., physical properties, chemical properties, odor
       threshold, etc.
   •


       CSEPP Personnel are issued a MSA or 3M powered air purifying respirator, butyl rubber
       gloves and boot covers and a CBRN protection suit consisting of a jacket and pants.
   •


3. Obtaining a Respirator

Respirators are issued by the CSEPP Personal Protective Equipment Coordinator (DHS). Each
person in the CSEPP program using a respirator must be medically authorized, trained and fit
tested prior to a respirator being issued. Training and fit testing must be completed annually, as
required by OSHA regulations.

4. Medical Exam

Each user of a respirator must be medically evaluated bi-annually to verify that he/she is medically
capable of using and wearing the respirator without adverse health effects. This evaluation is
administered by a medical director. The medical director determines what physiological and
psychological conditions are pertinent for wearing of different types of respirators. Authorization
from the medical director must be received for each user, along with any limitations on use, before
the user can be assigned or use a respirator.

* DHS will utilize Health Options; Dr. Fulper to medically evaluate 1st Responders and 1st Receivers
identified in CSEPP.

Note: Users must complete health surveillance checklists bi-annually. If indicated by the responses,
physical assessment and testing may be performed.




                                                                                                 142
5. Fit Testing for Respirators

Fit testing consists of checking for leakage around the respirator’s face piece to face seal using a
safe test atmosphere. This is performed while the user is wearing either the actual respirator to be
used during the operation of concern, or the same make/model/type of respirator to be used. Fit
testing shall be performed for all tight-fitting respirators, including air line and SCBA face pieces,
and must use an OSHA acceptable protocol.

The fit testing must be performed annually, usually as part of the annual training (see Section D).
The user can only be assigned models on which he/she has successfully been fit tested. Information
on the acceptable types of models determined for each user will be documented in DHS employee
files.

DHS will utilize:

    •   Quantitative fit testing

Quantitative fit testing is based upon measuring the concentration inside and outside of the
respirator in order to determine the level of protection provided.

Positive-pressure respirators, including full-face piece respirators ( i.e. PAPR’s, or SCBA’s) will be fit
tested in the negative pressure mode by using either qualitative or quantitative methods.

When quantitative fit testing is used to fit test a tight fitting, full-face piece negative pressure
respirator, a fit factor of 500 or greater is required. See Table I below to illustrate this point.




Table I. Fit factors and assigned protection factors for various respirators.
Type            of mode            of required fit factor        when   using Assigned protection
respirator         operation          quantitative fit testing                factor
                    negative
MSA full-face                         500                                       100
                    pressure

6. Interior Structural Firefighting

        a. At least two employees must enter an IDLH atmosphere and remain in visual or voice
           contact with one another at all times;
        b. At least two employees must be located outside the IDLH atmosphere; Dressed in like
           PPE as interior crew and in radio contact.
        c. All firefighters engaged in interior structural firefighting use SCBAs.

             1. One of the two firefighters located outside the IDLH atmosphere may be assigned to
             an additional role, such as incident commander in charge of the emergency or Safety
             Officer, so long as this individual is able to perform assistance or rescue activities
             without jeopardizing the safety or health of any firefighter working at the incident.




                                                                                                      143
7. Maintenance/Inspection of Respirators

A. General

Respiratory Protection must be properly inspected, cleaned and maintained, per manufacturer’s
recommendations, each day the respirator is used. Face pieces should be inspected to ensure that
all of the parts are present and the face piece is not damaged

DHS respirators issued for the exclusive use of a single user shall be cleaned and disinfected as
often as necessary to be maintained in a sanitary condition. Respirators issued to more than one
user shall be cleaned and disinfected before being worn by different individuals.

       Cleaning of the respirator face piece shall be done in warm water with a mild detergent or
       cleaner. Isopropyl or other alcohol wipes are not to be used for cleaning of respirator face
   •

       pieces. They degrade the materials used for the face pieces, and do not act as a disinfectant.
       If the cleaner does not contain a disinfecting agent, the face piece shall be immersed in a
       separate disinfecting agent (e.g. 1:20 bleach solution).
   •

       The face piece shall be rinsed thoroughly in warm water. It is important to remove all
       cleaning and disinfecting agents to avoid skin irritation (dermatitis).
   •

       The face piece shall be air-dried or hand dried with a clean lint-free cloth.
       Alternative cleaning procedures recommended by the manufacturer of the respirators may
   •

       be used as long as they are at least as effective as the procedures summarized here. Other
   •

       respirator components, such as supplied air respirator regulators, shall be cleaned
       according to manufacturer’s recommendation.
       Disinfectant products designed specifically for respirator face pieces are commercially
       available from safety supply vendors carrying respiratory protection.
   •

       Cartridges must be removed before cleaning, since they will be damaged by water. APR
       filter /chemical cartridges must be replaced as required.
   •

       Air-purifying respirators and/or cartridges should be replaced on a periodic basis. The
       CSEPP Personal Protective Equipment Coordinator (DHS) will determine a schedule for
   •

       changing filter or cartridge elements based on data on deficient atmospheres.

B. SCBA’s

SCBA’s must be inspected on a monthly basis and a written record of the inspection will be kept and
readily available. The record indicates the date, identification number of the SCBA, and the
inspector’s name. This inspection should address the following items to ensure they are in good
working order:

       Face piece
       Head straps
   •

       Exhalation valve
   •

       Breathing hose
   •

       Harness
   •

       Cylinder - hydrostatic testing required every 5 years (for steel and aluminum); every 3
   •

       years (for composite cylinders).
   •

   •   System tests for pressure alarms, cylinder pressure and valve operation




                                                                                                  144
C. Training

DHS users of respirators must receive training on an annual basis on the following:

        An opportunity to handle the respirator;
        Proper fitting, including demonstrations and practice in wearing, adjusting and determining
   •

        the fit of the respirator;
   •

        Test of face piece-to-face seal, for negative pressure respirators;
        A familiarization period of wearing the respirator in normal air;
   •

        Wearing the respirator in a test atmosphere, for negative pressure respirators;
   •

        Instruction in the nature of the hazard, whether acute, chronic, or both, and potential health
   •

        effects;
   •

        Explanation of why other methods of controlling air contaminant exposure are not
        immediately feasible;
   •

        Discussion of why this is the proper type of respirator for a particular purpose;
        Discussion of the respirator's capabilities and limitations;
   •

        Instruction, training and actual use of the respirator (especially one for emergency use), and
   •

        close, frequent supervision to ensure that it continues to be used properly;
   •

        Storage procedures
        Basic program - availability of and access to RPE
   •

        Classroom and field training to recognize and cope with emergency situations; and
   •

        Other special training as needed.
   •
   •

D. Documentation

The following aspects of the Respiratory Protection Program provide documentation of the
program:

   1. Medical authorization to use respirator.
   2. Annual Fit testing records.
   3. Type of respirator assigned to each user (model, brand, etc.).
   4. Records of inspection of SCBA equipment (maintain with SCBA).
   5. Training information presented to users (e.g., copies of the overheads or an outline of the
      topics discussed).
   6. Annual training records.
   7. Documentation of inspection, maintenance, cleaning for all respirators.
   8. Yearly audit reports.

E. Self Audit of the Program

An inspection of the Program should be performed at least annually. A checklist which can be used
for this inspection by the CSEPP Personal Protective Equipment Coordinator (DHS) is included with
this Guideline.




                                                                                                   145
VI. Responsibilities

A. Users

       Use the respirator correctly in accordance with the training.
       Maintain all non-disposable respirators by cleaning after each use, and storing in designated
   •

       location.
   •

       Report problems to supervisor.
       Maintain clean shaven face in areas where the face piece seals.
   •

       Inspect the respirator and perform the applicable pressure fit tests each time before using
   •

       the respirator.
   •

   •   Attend training

B. CSEPP Personal Protective Equipment Coordinator (DHS)

       Initiate PPE hazard assessment and selection of CSEPP respirators as described in the
       Respiratory Protection Program.
   •

       Schedule CSEPP respirator users for annual training, medical exam and fit testing.
       Ensure that users do not use CSEPP respirators before successfully completing the steps in
   •

       the previous line item.
   •

       Identify areas for storage of respiratory protection.
       Perform self-audit on periodic basis.
   •

       Issue approved CSEPP respirators ONLY to certified users.
   •

       Be trained to understand the importance of respirator part compatibility and
   •

       The problems associated with incorrect cartridge issuance.
   •

       Maintain adequate supply of required respirators, in all necessary sizes.
   •

       Provide assistance in setting up a CSEPP Respiratory Protection Program including the
   •

       proper selection, use of respirators and in the establishment of training, fit testing and
   •

       maintenance programs.
       Document the selection of the respirator based upon the hazards and the work
       environment.
   •

       Coordinate the medical exams for each user of CSEPP respirators.
       Perform yearly inspections to verify that an effective Program is in place.
   •
   •

C. Fire Chiefs

       Verify that a Respiratory Protection Program has been established for operations requiring
       the use of CSEPP respirators.
   •

       Verify that a Respiratory Protection Program has been established for the operations
       requiring the use of SCBA’s for firefighting.
   •

   •   Maintain adequate supply of required respirators, in all necessary sizes.

D. Individual Fire Departments

       Inspect SCBA’s on a monthly basis
       Maintain documentation of these inspections.
   •
   •




                                                                                                 146
E. Program Administrator

       Oversee the implementation of the CSEPP Respiratory Protection Program
       Conduct evaluations of the program’s effectiveness.
   •

       Approve any changes, additions, or deletions to the CSEPP Respiratory Protection Program
   •
   •




                                                                                             147
APPENDIX 1: DESIGN CRITERIA FOR RESPIRATORY PROTECTION

The following design criteria must be considered when selecting and using respiratory protection:

Classes of Respiratory Protection

There are four classes of respiratory protection from which to select. The table in this Appendix
describes the four classes and key features of each class.

Approved Respiratory Protection

All respiratory protection must be approved by the National Institute for Occupational Safety and
Health (NIOSH), the Mine Safety and Health Administration (MSHA), or other applicable local
regulatory agencies. This approval is indicated by an approval number shown on the respirator
which starts with TC and is followed by a code corresponding to the type of protection the
respirator is approved for and the specific approval number for that model of respirator.

For example:

TC -23C-158 Approved for dusts, fumes and mists (23C designation) with the individual approval
number 158

Multiple Sizes of Face pieces

Because users' faces vary in size and shape, a single size of face piece may not be adequate for all
users required to use a respirator. It is important when setting up a Respiratory Protection
Program that users can choose the best fitting face piece from several different sizes and/or shapes
of face piece. This can be accomplished by offering several different sizes of a given model by the
same manufacturer. In some cases, it may be necessary to offer several brands with several sizes of
face piece in order to fit all users.

Grade D Breathing Air

Breathing air used for supplied air respirators or SCBAs must meet specific criteria for quality.
These criteria are presented in the chart in this Appendix.

Classes of Respirators


1. Air Purifying (APR)   Consists of face piece plus cartridge or filter;   • half-face - disposable
Class of Respirator      Characteristics of Class                           Size/Design Types

                         protection depends on specific filter or
                         cartridge. Works by cleaning outside air with      • half-face    -   dual
                         cartridge or filter. Good for most (but not all)   cartridge
                         chemicals. Disposable respirators do not
                         require maintenance or storage, but are            • full-face    -   dual
                         available only in half-face. Not appropriate       cartridge
                         for oxygen deficient atmospheres.



                                                                                                       148
2. Supplied Air           Consists of face piece, regulator, source of      ? full-face - pressure
                          breathing air: compressor or compressed air       demand
                          cylinders. Supplies clean breathing air usually
                          through airline, (exception, escape pack) to      ? full face with 5
                          respirator face piece; does not require special   minute egress, escape
                          filter cartridges. Good for all types of          pack
                          chemicals. Time limits for operation depend
                          upon supply of air available. More
                          complicated and expensive than PAPR.
3.      Self-Contained Consists of face piece, regulator, source of • full-face - pressure
Breathing Apparatus breathing air: cylinder on back. Supplies clean demand
(SCBA)                 breathing air to respirator face piece. Does
                       not require special filters or cartridges.
                       Highest level of protection available. Limit on
                       use determined by capacity of cylinder;
                       typically 30 minutes.
4.    Powered    Air- Consists of face piece, cartridges and battery-       ? Hard hat with face
Purifying Respirators operated fan; protection depends on type of           shield - air blows
(PAPRS)               specific filter or cartridge. Works by forcing        down in curtain in
                      air through cartridge using fan to clean              front of face.
                      outside air. Good for limited number of
                      chemicals. More complicated and expensive
                      than APR. Not appropriate for oxygen
                      deficient atmospheres.

Design Criteria for Grade D Breathing Air*


1. % Oxygen               19.5-23.5% at standard temp and pressure. Balance of air =
Component                 Specification


                          predominantly nitrogen.
2. Water                  Water content should be below the dew point for the temperature
                          encountered during the operation at pressure of 1 atmosphere (i.e.,
                          760 mmHg).
3. Hydrocarbons           (i.e., oil mist) Less than 5 mg/m3 in air.
4. Odor                   No "pronounced" odor which would render the air unsatisfactory for
                          breathing purposes.
5. Carbon Dioxide         Less than 1000 ppm (by volume)
6. Carbon Monoxide        20 ppm or less (by volume)

* Refer to air analysis test results for confirmation of air quality.

* Compressed Gas Association, Commodity Specification for Air, Pamphlet G-7.1




                                                                                                     149
APPENDIX 2: PERFORMANCE CRITERIA FOR RESPIRATORY PROTECTION

Chart A - Limitations of Respirators

1. Air Purifying Respirators     a. Cannot be used in oxygen deficient atmospheres.
Class of Respirator              Limitations

                                 b. Protection limited to substances for which appropriate filter
                                 cartridge exists.
                                 c. Generally, cannot be used for chemicals without adequate
                                 warning properties.
                                 d. Cannot be used if expected air concentration is more than
                                 10xPEL (half face) or 50xPEL (full face).
                                 e. Organic cartridge respirators           not   adequate   for   air
                                 concentrations above 1000 ppm.
                                 f. Must obtain good fit on all users--requires several brands,
                                 models and sizes for large population of users. Cartridges must
                                 be replaced periodically; exact schedule depends on contaminant
                                 of concern, and operational conditions.
                                 g. Requires physical respiratory system effort by users to pull air
                                 through filters/cartridges.
                                 f. Exposure assessment has been performed.
                                 g. Cannot be used in IDLH environments.
2. Supplied Air Respirators      a. Requires source of Grade D breathing air.
                                 b. Apparatus restricts movement.
                                 c. Hose can be pinched, hindering the supply of air.
                                 d. Hose can be severed, stopping the supply of air and exposing
                                 wearer to contaminated atmosphere.
                                 e. Location of compressor must be away from sources of
                                 contamination.
                                 g. Hose length may restrict application.
                                 h. Time limit for the operation defined by amount of air available.
3. Self-Contained     Breathing a. Length of use limited by supply of air cylinder (about 30
Apparatus (SCBA)                minutes).
                                 b. Increases weight and bulk of person, physical strength
                                 required.
                                 c. Requires additional training.
                                 d. Requires additional maintenance after use.
                                 e. Requires inspection/testing of cylinder.
                                 f. Requires Grade D breathing air.




                                                                                                   150
CHART B: RESPIRATORY PROTECTION FACTORS (1)
Type of Respirator                                     Face piece Pressure Protection Factor


I. Air-Purifying
                                                       (2) (10)            (PF)


A. Particulate (3) removing                            --                      5
   Single-use (4), dust (5)                            --                      5
   Half-mask, dust (6)                                 --                      10
   Half-mask, fume (7)                                 --                      10
   Half-mask, High-Efficiency (8)                      --                      50
   Full Face piece, High-Efficiency                    --                      50
B. Gas and Vapor-Removing (9)
   Half-Mask                                           --                      10
   Full Face piece                                     --                      50
II. Atmosphere-Supplying
A. Supplied-Air
   Pressure-Demand, Full Face piece                    +                       2,000
B. Open-Circuit, Pressure-Demand, Full Face piece      +                       10,000
III. Combination Respirator
A. Any combination of supplied-air respirator and a Use the minimum protection factor listed
   SCBA.                                             above for type of mode of operation
   Exception: Combination supplied-air respirators,
   in pressure-demand or other positive pressure
   mode with an auxiliary self-contained air supply,
   and a full face piece, should use the PF for
   pressure-demand SCBA.

* For procedures for inspecting, cleaning and refilling SCBA cylinders, air packs and masks refer to
Breathing Air Compressor Log & Instructional Sheets Manual.

Source: A Guide to Industrial Respiratory Protection




                                                                                                 151
CHART C: PERFORMANCE CRITERIA FOR SELECTION


1. Oxygen content               If an oxygen-deficient atmosphere can develop during
Criteria                        Issues to be Addressed


                                the operation, only supplied air or SCBA can be used.
2. State of the contaminant     Physical state (e.g., dust, mist, gas, vapor, or
                                condensation) of the contaminant must be considered
                                for APR systems.
3. Airborne concentration       Measured or estimated concentration               must     be
                                determined for proper selection.
4. Exposure Limits              Health based exposure limits for the contaminants of
                                concern must be taken into account to determine the
                                extent of protection required. These limits should be
                                based upon Department of Health Services Threshold
                                Limits (ITLs).
5. IDLH                         The possibility of levels that are Immediately Dangerous
                                to Life or Health (IDLH) must be considered.
6. Warning Properties           Contaminants must have warning properties (e.g., odor,
                                irritation, taste, etc.) if air purifying respirators are used
                                (except for dust respirators, including Hg).
7. Irritation of the eyes       If the substance is irritating to the eyes, a respirator with
                                a full face piece should be used.
8. Cancer Potential             If the substance is a known or suspect human
                                carcinogen, a supplied air respirator must be used when
                                there is significant exposure or potential for exposure.
9. Cartridge Availability       A cartridge or filter approved for the chemical of concern
                                must be available in order to use air purifying
                                respirators.
10. Skin absorption             The possibility of absorption of the contaminant through
                                the skin must be considered since this will add to the
                                total exposure received by the user.
11. Size of the face            Multiple sizes and models of face pieces may be needed
                                for a larger population of users due to the variation in
                                facial dimensions.
12. Protection Factor           The type of respirator required to achieve the necessary
                                protection must be considered in terms of the assigned
                                protection factors for each type or respirator. See the
                                Protection Factor Chart.




                                                                                          152
1.   The overall protection afforded by a given respirator design (and mode of operation) may be
Footnotes:

     defined in terms of its protection factor (PF). The PF is a measure of the degree of protection
     afforded by a respirator, defined as the ratio of concentration of contaminant in the ambient
     atmosphere to that inside the enclosure (usually inside the face piece) under conditions of use.
     Respirators should be selected so that the concentration inhaled by the wearer will not exceed
     the appropriate limit. The recommended respirators' PF's are selection and use guides, and
     should only be used when the employer has established a minimal acceptable respirator
     program as defined in Section 3 of the ANSI Z88.2 Standard.
2.   In addition to face pieces, this includes any type of enclosure or covering of the wearer's
     breathing zone, such as supplied-air hoods, helmets or suits.
3.   Includes dusts, mists, and fumes only. Does not apply when gases or vapors are adsorbed on
     particulates and may be or for particulates which become volatile at room temperature.
     Example: Coke oven emissions.
4.   Any single-use dust respirator (with or without valve) not specifically tested against a
     specified contaminant.
5.   Single-use dust respirators have been tested against asbestos and cotton dust and could be
     assigned a PF of 10 for these particulates.
6.   Please see Footnote 5.
7.   Fume filter refers to a fume respirator approved by the lead fume test. All types of media are
     included.
8.   High-efficiency filter refers to a high-efficiency particulate respirator. The filter must be at
     least 99.97% efficient against 0.3 um DOP to be approved.
9.   For gases and vapors, a PF should only be assigned when published test data indicate the
     cartridge or canister has adequate sorbent efficiency and service life for a specific gas or
     vapor. In addition, the PF should not be applied in gas or vapor concentrations that are: (1)
     immediately dangerous to life; (2) above the lower explosive limit; and (3) cause eye irritation
     when using a half-mask. When applying a PF, one should reference the range of concentrations
     expected.
10. In addition to face pieces, this includes any type of enclosure or covering of the wearer's
    breathing zone, such as supplied-air hoods, helmets or suits.




                                                                                                  153
APPENDIX 3: CRITERIA FOR CARTRIDGE CHANGE-OUTS

OSHA’s previous Respiratory Protection Standard used odor detection as the sole criterion for
determining the need for routine change of a gas or vapor APR cartridge. In the past, when an odor
threshold was below the permissible exposure limit of a particular substance in gas or vapor form,
it has been a time-honored practice to allow the user’s first sensing of odor to indicate
breakthrough and the need to replace the air-purifying elements. This approach has always had
limited efficacy, mainly because of subject and variability in odor detection related to individual
differences (e.g., acute conditions such as upper respiratory tract infections, olfactory fatigue) as
well as differences in test methodology.
The revised OSHA Respiratory Protection Standard deleted odor detection as a means of
determining breakthrough. The revised standard requires either (1) the use of APR cartridges
equipped with end-of-service-life indicators (ESLI) -or- (2) implementation of a change-out
schedule for canisters and cartridges. Change-out schedules establish the time periods for replacing
cartridges and canisters, to ensure they are replaced before the end of their service life.
    • If disposable respirator, dispose of respirator at end of shift or job task
    • If available, use the respirator manufacturer’s recommended change-out schedule for a
        particular cartridge.
    • Use cartridge breakthrough data from existing literature
    • All CSEPP cartridges are to be replaced after each exposure.




APPENDIX 4: RESPIRATORY PROTECTION GUIDELINE PROGRAM SELF-
           AUDIT CHECKLIST

               Has a PPE hazard assessment of task/operation Yes              No
               been performed?
          1.


               Have all airborne contaminants associated with Yes             No
               the task/operation been identified?
          2.


               Has respiratory protection been selected and Yes               No
               purchased in accordance with design criteria
          3.

               from Respiratory Protection Guideline?
               Does respiratory protection adequately protect Yes             No
               against the air contaminants associated with
          4.

               task/operation?
               Are respirators used only when engineering and Yes             No
               administrative controls are not feasible or are in
          5.

               the process of being instituted?
               Are respirators adequately stored to protect Yes               No
               them against dust, sunlight, heat, extreme cold,
          6.

               excessive moisture, and damaging chemicals?




                                                                                                  154
     Have capabilities for cleaning and inspecting Yes     No
     respirators to ensure integrity been established?
7.


     Are all respirators in use NIOSH approved?     Yes    No
     Have users been trained on proper use, Yes            No
8.


     maintenance, storage of respiratory protection?
9.


10. Have users been fit-tested to ensure an adequate Yes   No
    fit?
11. Have all users completed the medical Yes               No
    examination required for use of a respirator?
12. Has medical exam, fit testing and training been Yes    No
    documented on Authorization Form for each
    user?
13. Have users been assigned their own respiratory Yes     No
    protection, not to be used by other users?
14. When respirators are assigned to individual Yes        No
    users, are respirators cleaned, disinfected,
    inspected, and maintained as frequently as
    necessary to insure proper function of each
    respirator?




                                                                155
ANNEX J - SCHOOL RESPONSE

PURPOSE

       To alert all affected schools in sufficient time to safely implement protective actions.
       To protect students and staff in the event of off post release of chemical warfare agents
   •

       stored at the Umatilla Chemical Depot.
   •



BACKGROUND

There are 22 public, two private K-12 education facilities and seven Head Start facilities in the
Immediate Response and Protective Action zones. (See Attached Map, list of facilities, and
designated protective action for each facility) The public educational facilities belong to the
Hermiston, Umatilla, Stanfield, Echo and Morrow County School Districts. Head Start facilities are
managed by the Umatilla-Morrow Head Start. Each district is responsible for the safety and well
being of its students and staff. To assure that students and staff are protected in the event of a
CSEPP emergency, school authorities have adopted a “balanced” protective action strategy of
sheltering-in-place and evacuation, depending on each school’s distance from the Umatilla Chemical
Depot.

Those schools which evacuate have been provided with sufficient on hand buses to accomplish a
single lift evacuation of all students and staff. To insure that there are enough trained and certified
drivers available to drive the buses during an emergency, select teachers and staff have been
trained to operate the buses. Each evacuated school has a designated host school where students
and staff will be taken and housed until they can be reunited with their families.

Schools which employ shelter-in-place protective actions have been equipped with state of the art
collective over-pressurization systems. The over-pressurization systems draw outside air through
banks of activated charcoal filters and deliver the conditioned “clean” air to a sealed envelope area
within the school. The air pressure within the safe area is higher than the ambient outside air
pressure so if any leakage occurs, it will be clean air venting to the outside atmosphere insuring
that students and staff are not exposed to chemical agent contamination.

Each over-pressurized school or Head Start building is designed to safely operate for up to 72
hours. This ability to safely keep students and staff within the safe area for prolonged periods
assures protection during long duration events. Additionally, the long stay time allows emergency
response officials the opportunity to conduct chemical agent monitoring to insure that occupants
will not be exposed to any agent when they are removed from the facility. The stay time also
enables emergency planners to marshal the resources necessary to remove the students and staff
and safely reunite them him their families.

To insure that students and staff are safe and comfortable during the period that they are confined
to a facility’s safe area, the schools are furnished with food, water, sanitary supplies, sleeping mats
and blankets. Audio visual units have been provided to entertain the students while they are within
the safe envelope. As required, medicines are available within the safe areas for those students and
staff who require prescription medications. To facilitate effective communications, the over-



                                                                                                    156
pressurized areas are equipped with radios and “off switch” non-commercial telephones. The
performance of the over-pressurization mechanical systems is remotely monitored by the Bi-
County Logistics Officer from a remote console located in the Umatilla County Emergency
Operations Center (EOC) in Pendleton, Oregon.

To assist the Incident Commander and staff with execution of the school protective actions,
representatives of the Umatilla-Morrow Education Service District and the Mid Columbia Bus
Company will report to the Umatilla and Morrow County Emergency Operation Centers. The
personnel at the Umatilla County EOC will manage current operations in coordination with the
Operations Section while those assigned to the Morrow County ECC will support planning functions
for the Incident Commander.

ORGANIZATION

Execution of the schools portion of the community protective action plan is a direct responsibility
of the Incident Commander with specific operational supervision residing with the Operations
Section. The Umatilla - Morrow Education Service District and Mid Columbia Bus representatives in
the Umatilla County EOC will monitor execution of school protective actions and report school
status and any problems requiring an emergency response to the Operations Section. The Bi-County
Logistics Officer will assist in this process by remotely monitoring the status of mechanical support
systems at all over-pressurized schools. Although there is not a Schools Division within the
Operations Section, agencies with responsibilities to execute the protective actions in Annex J
include:

       Umatilla - Morrow Education Service District
       Mid Columbia Bus Company
   •

       Umatilla - Morrow Head Start
   •

       Morrow County School District
   •

       Wasco County School District
   •

       Hermiston School District
   •

       Umatilla School District
   •

       Stanfield School District
   •

       Echo School District
   •

       Pilot Rock School District
   •
   •


CONCEPT OF OPERATIONS

To insure that the students and staff of IRZ/PAZ schools are protected, schools will be immediately
notified of a Community Level Event at the Umatilla Chemical Depot. The initial alert will be
provided as soon as the off post community is aware of an event. Notification to the IRZ/PAZ
schools will be via pager, telephone call down and the Tone Alert Radio System.




                                                                                                  157
SCHOOL PICTURES AND FLOOR PLANS

      Echo High School
      Echo Elementary
  §


      Hermiston: Armand Larive Middle School
  §


      Hermiston Jr. Academy
  §


      Hermiston: Desert View Elementary School
  §


      Hermiston: High School
  §


      Hermiston: Highland Hills Elementary School
  §


      Hermiston: Interfaith Christian Center
  §


      Hermiston: Rocky Heights Elementary School
  §


      Hermiston: Sandstone Middle School
  §


      Hermiston: Sunset Elementary School
  §


      Hermiston: West Park Elementary School
  §


      Irrigon: A.C. Houghton Elementary
  §


      Irrigon: Irrigon Elementary
  §


      Irrigon: Irrigon High School
  §


      Boardman: Riverside High School
  §


      Boardman: Sam Boardman Elementary
  §


      Boardman: Windy River Elementary
  §


      Stanfield: Stanfield Elementary
  §


      Stanfield: Stanfield Secondary
  §


      Umatilla: Clara Brownell Middle School
  §


      Umatilla: McNary Heights Elementary School
  §


      Umatilla: Umatilla High School
  §
  §




                                                    158
ANNEX K - PROTECTIVE ACTIONS - EVACUEE SUPPORT


PURPOSE:

This annex outlines activities needed to assist evacuees in the event of a chemical incident that would cause
an evacuation at or near the Umatilla Army Chemical Depot. It is maintained by the CSEPP-ARC Office and is
based upon input from the appropriate county, state, tribal, and federal governmental agencies. Non-
Governmental Organizations (NGOs) in the respective communities are included. There are two primary
components of Evacuee Support; Assistance Centers and Mass Care Facilities.

   1. Assistance Centers are a county responsibility. At an Assistance Center, evacuees will be medically
      screened; have an opportunity to register in the American Red Cross "Safe and Well" program; be
      able to obtain information about the situation; and have their personal needs assessed. If the
      evacuee has an immediate disaster caused need for shelter, food, clothing, medical, or other types of
      assistance, they will be referred to the agency best suited to meet their individual needs. The
      primary Assistance Center locations are listed below. They may be relocated as the situation
      dictates.

           a. Oregon Assistance Centers
                   1. Wildhorse Resort & Casino - Interstate 84, exit 216
                      The Resort is less than 1 mile north of the exit.
                   2. Kinzua Facility on Highway 74 between Lexington and Heppner
                   3. Riverfront Park in The Dalles - Interstate 84, exit 85
           b. Washington Assistance Centers
                   1. Southridge High School in Kennewick - Interstate 82, exit 113
                      The school is visible on the NW side of the road after you exit I-82
                   2. Housel Middle School in Prosser - Interstate 82, exit 82
                      The address is 2001 Highland Drive which is SW of the exit.

   2. Mass Care Facilities are a county responsibility activated and operated in coordination and
      cooperation with the local American Red Cross chapter. Shelters are opened to meet the immediate
      disaster caused needs of the evacuees. Due to the chemical hazard associated with this program,
      shelter locations are not broadcast to the public. Evacuees will be directed to the appropriate
      shelter after they have passed through a community Assistance Center.
   3. Specific Assistance Center and Mass Care Facility responsibilities are outlined in subsequent
      Appendices. Inclusion of specific agency actions and activities in this document will be at the
      discretion of the appropriate emergency management agency.




                                                                                                      159
APPENDIX 1: ASSISTANT CENTER ACTIVITIES

PROTECTIVE ACTIONS - EVACUEE SUPPORT - ASSISTANCE CENTER ACTIVITIES

PURPOSE:

This appendix sets forth those activities required to activate and operate an Assistance Center in the event
of a chemical incident requiring evacuation at or around the Umatilla Army Chemical Depot.

   Location        Site Name         Primary Agency             Support Agencies

                                   CTUIR Emergency             WRC Security & Staff
                  Wildhorse          Management                Yellow Hawk Medical
 I-84 Exit 216     Resort &                -                  Tribal Law Enforcement
                 Casino (WRC)       Umatilla County             American Red Cross
                                 Emergency Management              ARES/RACES

                                                                 Morrow County
                                                                  Public Works
 Highway 74 6                                                    Morrow County
     Miles                            Morrow County                Health Dept
                  Kinzua Plant
   South of                           Search & Rescue            City of Heppner
  Lexington                                                       Public Works
                                                                American Red Cross
                                                                  ARES/RACES
                                                                  Wasco County
                                                                   Public Works
                                                                  Wasco County
                   The Dalles
                                     Wasco County                   Health Dept
  I-84 Exit 85     Riverfront
                                 Emergency Management            City of The Dalles
                      Park
                                                                   Public Works
                                                                American Red Cross
                                                                   ARES/RACES


CONCEPT OF OPERATIONS:

Stopping at an Assistance Center is not mandatory but is highly recommended for all evacuees.

Assistance Center locations will be publicly broadcast through the Joint Information Center.

The Assistance Center is not an extended stay location. Once evacuees are medically screened, have an
opportunity to register in the ARC Safe and Well Program, receive situational information, and complete a
needs assessment, they will be expected to depart the area.




                                                                                                     160
A positive means of identification that medical screening has been accomplished will be utilized. The
county will ensure the local American Red Cross unit knows what method is being used.

Prior to being accepted into an American Red Cross shelter, evacuees must process through medical
screening at a Decontamination Station, Hospital, or at an Assistance Center. They must present a positive
means of identification that they have been screened or decontaminated.

SPECIFIC ACTIONS AND ACTIVITIES FOR ASSISTANCE CENTERS

Because of the time required to activate an Assistance Center, and because some people will spontaneously
evacuate when the ANS is activated, steps should be taken early in the alert and notification phase to
ensure the Assistance Centers are open and operating in a timely manner.

Each county must identify the official authorized to coordinate evacuee support activities and indicate
where they fit in the ICS response structure. This person should be assigned to the county emergency
operation center (ECC/EOC) during an emergency.

Establish and maintain a primary and secondary communications capability between the ECC/EOC and the
respective Assistance Center.

Periodic situational updates will be shared between the Assistance Center and the ECC/EOC.

Although pre-designated sights have been identified, before activation, ensure the Assistance Center is
located outside of the expected AEGL-1 chemical plume and protective envelope.

Ensure a method is in-place to notify/activate the primary and support agencies.

Ensure agencies know their responsibilities and resources for providing the following services:

Medical screening and treatment: See Initial Contact Short form – Appendix 1, Tab A

       Observe for a physical display of agent exposure
       Confirm evacuee route of travel - Did they pass through the plume
   •


       Administer and document medical treatment and decontamination
   •


       Documentation of medical screening and treatment administered
   •


       Provide for emergency transportation to hospitals for medical treatment beyond the capabilities at
   •

       the Assistance Center.
   •

Registration is voluntary - Ensure all evacuees have an opportunity to access the American Red Cross "Safe
& Well" Program for sending word to friends and family outside of the affected area.

Conduct an immediate assessment of each evacuee's basic needs. An in-depth assessment will be conducted
at the American Red Cross shelter.

Refer evacuees to appropriate shelter or agency that can meet their needs.




                                                                                                    161
APPENDIX 1: TAB A: INITIAL CONTACT SHORT FORM

At the Assistance Center, a “Mustard Agent” will be treated as Contamination, a “Contact Hazard.”

Due to the nature of the agent, exposure to mustard vapor is highly unlikely and is not addressed
here.


1. Approach the vehicle but do not allow occupants to exit vehicle.
2. At no time touch the vehicle or the occupants.
3. Confirm whether it is possible that THE VEHICLE OR OCCUPANTS ARE CONTAMINATED?
   - Are the occupants “Blue Banded” having already passed through DECON?
              If YES, then park vehicle and send occupants into Assistance Center.
   - If NO - Has the plume or contamination exceed beyond the depot boundary?
        --


        --    If NO, then park vehicle and send occupants into Assistance Center.
   - If YES – Confirm where the vehicle and occupants came from?

                                       EXPOSURE DETAILS
                                                               Physical location on

                                                  Inside a building        Inside a vehicle
                                                               [DATE   ] at [TIME    ]
    Location/Proximity to the event on

                                                  Outside                  At another location
        [DATE     ] at [TIME     ]

                                                                         (specify) ______________

     OR
  Initial Response Zone ___________________

  Address ____________________________________
                                                  Reason for being at the location described on

                                                  A resident               A government official
     OR
                                                               [DATE   ] at [TIME    ]



                                                  A passerby               A clean-up worker
  Nearest Intersection _____________________
                                                   An employee             A non-governmental
                                                   A responder or          organization/site
                                                 rescue worker             volunteer
4. Based on the route of travel, plume projections, time, or any other data, is it possible that
   any person in the vehicle, or that the vehicle itself may be contaminated?
   - If YES - SEND VEHICLE AND ALL OCCUPANTS TO A DECONTAMINATION STATION
        --    If NO, then park vehicle and send occupants into Assistance Center.

     IF IN DOUBT, SEND VEHICLE AND ALL OCCUPANTS TO THE NEAREST DECONTAMINATION STATION




                                                                                                    162
APPENDIX 1: TAB B: EVACUEE SUPPORT - ASSISTANT CENTER ACTIVITIES

WILDHORSE RESORT & CASINO -- INTERSTATE 84 - EXIT 216
                This Tab identifies specific activities and requirements required to activate and operate the
                Assistance Center at Wildhorse Resort & Casino (WR&C)
Purpose:


                CTUIR Emergency Management, in coordination and cooperation with Umatilla County
                Emergency Management, has the overall responsibility for this site.
Authorities:


                Tribal Police is responsible for traffic control from I-84 exit 216 to the WR&C.
                WR&C, through their Security Office, are responsible for:
                      Traffic and evacuee control on resort property
                      Setting up equipment and facilities to support operations
                      Providing staff to assist with registration and information at the center
                Tribal Emergency Management will provide qualified personnel to conduct medical
                screening and treatment of evacuees prior to their entry into the Registration area.
                The American Red Cross will provide personnel and forms to register evacuees and to direct
                them to ARC shelters and services as appropriate.

                             Agency                        Work Day                        After Hours
      AGENCY
                          Representative                 Contact Number                  Contact Method
  Umatilla County
                        Jim Stearns            Primary 541-966-3705                 Cell    541-571-6960
   Emergency
                        Bill Howard            Primary 541-969-7585                 Second. 541-938-8314
   Management
                        Ray Denny              Primary   541-429-7606               Cell     541-212-9070
     CTUIR              Tom Groat              Primary   541-310-9053               Cell     541-310-9053
   Emergency            Lisa Ganuelas          Primary   541-429-7392               Cell     541-310-7322
   Management           Debra Croswell         Primary   541-429-7391 or 7010       Cell     541-969-3108
                        Melinda Alexander      Primary   541-215-5850               Cell     541-215-5850
                        Security Desk          Primary   541-278-2274               Primary 541-276-2274
    Wildhorse
                        Dave Franklin          Primary   541-966-1540               Cell    541-379-7986
  Resort & Casino
                        Arlyn Garcia           Primary   541-966-1527               Cell    541-379-7938
                        Tim Addleman           Primary   541-429-7614               Cell    541-969-3051
       Tribal
                        Cameron Sheoships      Primary   541-278-0550               Primary 541-278-0550
       Police
                        Anthony Van Pelt       Primary   541-278-0550
                        Rob Burnside           Primary   541-278-0550               Cell   541-969-3188
      Tribal            Kirk Tullis            Primary   541-278-7524               Cell   541-240-1986
      Medical           Eric Gabrell           Primary   541-278-7524               Cell   541-240-1990
                        Charlie Picard         Primary   541-278-7561               Cell   541-377-2123
                        Susan Daggett          Primary   541-977-6502               Office
American Red Cross
                        Sharon Neuvirth        Primary   541-977-6503               1-800-991-9515
   ARES/RACES
                        Gary Cooper            Primary 541-567-3387                 Page    503-441-0163
  Radio Operators

Specific Actions and Activities at the Wildhorse Assistance Center



                                                                                                       163
 I.   Notification

         a. When an incident is identified by Umatilla County Emergency Management that may
            require the activation of this Assistance Center, they will immediately notify CTUIR Police
            Department Public Service Dispatch. Dispatch will notify CTUIR Emergency Management
            of the situation.
         b. Although evacuation may be only one of many options, if it is being considered, Assistance
            Center activities should commence as soon as the event receives a COMMUNITY LEVEL
            rating due to the time required to alert personnel and establish the site.
         c. Knowledge of an incident may come to any agency through multiple methods. All agencies
            must take proactive measures to confirm the incident and the need for this Assistance
            Center.
         d. When the decision is made to active the Assistance Center:
                1) Umatilla County Emergency Management will notify:
                     a) American Red Cross of the situation and the expected needs.
                     b) ARES/RACES Radio of the situation and the expected needs.
                2) Tribal Dispatch will notify:
                     a) Tribal Emergency Management Coordinator & Public Safety Director
                     b) Tribal Police
                     c) Tribal Fire
                     d) Wildhorse Resort & Casino (WR&C) Security Office of the situation and the
                        expected need for this Assistance Center
                     e) Yellowhawk Tribal Health Clinic personnel of the situation and the expected
                        need for this Assistance Center for medical screening.
                3) WR&C, American Red Cross, YTHC, and ARES/RACES will use their own internal
                   procedures to activate their respective personnel.
II.   Activation

         1) Tribal Police will:
            a) Establish a traffic control point at the I-84, exit 216 East Bound ramp.
            b) Place a traffic reader board one mile west of exit 216 so that east bound traffic are
               notified that “Exit 216 - Emergency Assistance Center Traffic Only”
            c) Place barricades and/or staff at the Highway 331 & Mission Road to direct traffic as
               appropriate.
            d) Place barricades and/or staff at the Highway 331 & Highway 11 to direct traffic as
               appropriate.
            e) Place signage and officers as needed to direct from exit 216 to the appropriate entrance
               to the Wildhorse Resort & Casino property.




                                                                                                164
                   f) Ensure request has been made for ODOT to close the west bound traffic ramp at exit
                      216.
               2) Tribal Fire will:
                   a) Dispatch fire crew to St. Anthony Hospital Decontamination site
                   b) Dispatch one medical unit to Wildhorse Assistance Center
               3) The Wildhorse Resort & Casino will perform specific actions and activities at the Wildhorse
                  Assistance Center
                   a) Notification (see attachment 1)
                       The Emergency Operation Center (EOC) will activate the Tone Alert Radio for Umatilla
                       and Morrow County, Ore., and southern Benton County, Wash. The Tone Alert Radio is
                       located at the front security podium. The radio at the Umatilla Tribal Police Department
                       (UTPD) dispatch center will also activate.
                       The UTPD dispatch center will call the front security podium 278-2274 extension 1327.
                       The front Security Podium will notify the Security Shift Manager.
                       The Security Shift Manager will direct the Back security podium to begin notification
                       list.

           Security Department Notification List (in order)

           CSEPP Annual Exercise
           This if Officer (state your name). The Alert Tone has activated and the CSEPP drill has started. All key
           personnel are to report to the Cayuse Hall for a briefing to initiate the Assistance Center.

           Community Level Incident
           This is Officer (state your name). The Alert Tone has activated and there is a community level incident.
           All key personnel are to report to the Cayuse Hall for a briefing to initiate the Assistance Center. This is
           not a drill.


Department          Representative                            Work       Day After       Hours
                                                              Contact Number Contact Method
Security             Arlyn Garcia, Director      Primary      Extension 1527   541.379.7938

Facility                David Franklin,          Primary       Extension 1540        541.379.7986
Maintenance                Director
Resort                 Gary George, COO          Primary       Extension 1970        541.379.5170

Casino                    Al Tovey, GM           Primary       Extension 1505        541.379.7983


Evacuees estimated time of arrival to Assistance Center after the Tone Alert is 45 minutes




                                                                                                               165
Set up of Assistance Center

      a)     Security (see attachment 2)
                    Establish traffic control at designated points
                    Ensure positive control of people from parking to medical screening.
                    Ensure positive control of people from medical screening to registration point.
      b)     Facility (see attachment 2)
                    Placement of traffic directional signage
                    Set up Medical Screening Tent
                    Placement of Port-a-potties
                    If needed, placement of light towers when delivered
      c)     Custodial (see attachment 3)
                    Staging area for evacuees has three tables & ten chairs for registration & beverage
                    service. (see appendix A)
                    3 tables and 4 chairs for medical screening
                    1 table and 2 chairs for ARES/RACE Radio Operators
                              Set up registration room in accordance to diagram
      d)     MIS (see attachment 4)
                    Placement of a temporary telephone bank in the Rivers Event Room
                    Ensure Public Information Officer has wireless connection and a projector is
                    functioning.
      e)     Food & Beverage (see attachment 3)
                    Coffee and water service
                    Food & beverage service for volunteers & WRC participants.
      f)     Medical Screening
                    Umatilla Tribal Fire Department or Yellowhawk Tribal Health Center will provide
                    medical screening services. Set up the medical screening area as depicted in
                    Attachment 3.
      g)     American Red Cross
                    Safe and Well registration
                    Basic needs assessment
             Pet/Companion Animal
                    Rope off an area for dog walking
      h)


                    Fresh water source such as a hose run over, plus a water basin




                                                                                                  166
                       Plastic bag lined garbage can with lid for picked-up dog waste
                               and kitty/rodent litter with extra bags for can and pick up
                       Provide for a pooper scooper: Plastic bags for owners use
                       Volunteer at the dog walking area for clean-up
       i)      Traffic flow and parking
                       Establish a parking area as dictated based on weather conditions, expected number
                       of evacuees, and other considerations they deem appropriate. See Attachment 2 for
                       the primary traffic flow and parking plan. Ensure positive control of people from
                       parking to medical screening.
       j)      ARES/RACES will activate personnel and equipment to provide emergency communica-
               tions.


III.   Operations (See Attachment 1)

       1) At the exit 216 traffic control point
            a) Ask if they are headed to the Assistance Center
               1. If no, have them depart east or south bound
               2. If yes, direct them to the Assistance Center
       2) At the entry to the Wildhorse Resort & Casino property determine the following:
            a) Are they requesting decontamination? If yes, direct them immediately to St Anthony’s
               Hospital via Mission Road.
            b) Are they requesting medical screening, information, or American Red Cross assistance? If
               yes, direct them to parking.
       3) At medical screening:
            a) Are they banded or tagged indicating they have already passed through screening or
               decontamination at another location? If yes, direct them to registration.
            b) Screen to determine if decontamination is appropriate;
            c) Confirm where the evacuee arrived from and if that area had been under a hazard plume. If
               from the AEGL 1 risk envelope, recommend that they proceed to St. Anthony Hospital
               Decontamination site for decontamination. Pets should also be decontaminated.
            d) Honor the individual’s request for medical care and/or decontamination
            e) Administer medical treatment as required.
            f) Document medical screening, treatment and band if they pose no health risk due do to
               contamination, direct them to registration.
            g) Provide emergency transportation to hospitals for medical treatment
       4) Registration - The American Red Cross Safe and Well program
       5) Pet and Companion Animal



                                                                                                 167
         a) Center worker will meet the people at the door and ask if they have any animals with them,
            1. If no, then let them pass through, or
            2. If yes, then depending on the type of animal direct them to the walking area for dogs
               and the water source for all
         b) Provide owners with a map and information regarding local animal sheltering/ medical
            services.
         c) Advise them to keep their animals leashed/caged at all times.




         1. The Tribal Emergency Response Committee (TERC) will provide a Public Information
IV.   Emergency Public Information

            Officer (PIO), in a position of authority, to provide general information to the evacuees. This
            person must have:
                a) The authority to speak for Tribal and other governmental entities
                b) Current information from the EOC or JIC
                c) Ability to address specific questions and concerns expressed by the evacuees
         2. Needs Assessment - An in-depth needs assessment will be conducted at the ARC shelter. At
            the Assistance Center, the following will be addressed:
                a) Housing
                b) Feeding
                c) Pets
                d) Other


         3. Referral to appropriate shelter or agency that can meet their needs. The county will provide
            the following map or maps:
                a) Directions to Red Cross Shelter
                b) Directions to the Hospital
                c) General Map of the local area
         4. The Assistance Center Site Manager will maintain contact with the CTUIR EOC and provided
            periodic activity updates.




                                                                                                    168
     1) As soon as possible, evacuees should be encouraged to depart the Assistance Center area.
V.   Termination


     2) All agencies must maintain close contact with their respective leadership.
     3) After a situational assessment and the concurrence of CTUIR Emergency Management and
        Umatilla County Emergency Management, operations can be terminated.
     4) All participating agencies should each development comments and then conduct a joint
        debriefing to identify more efficient and effective ways of conducting the next Assistance Center
        Activity.




                                                                                                   169
APPENDIX 2 - MASS CARE FACILITIES


PURPOSE:

This appendix identifies those activities needed to activate and operate a Mass Care Facility in the event of
a chemical incident that required evacuation at or around the Umatilla Army Chemical Depot. Mass Care
Facilities would be opened in appropriate communities along all major evacuation routes. Although each
county retains the responsibility to provide for the sheltering of the evacuated population, this is
accomplished through agreement with the local American Red Cross chapter. The American Red Cross
retains its autonomy and will, to the best of its ability, support those requests from governmental authority
in accordance with ARC policies and directives.

 Community                  County                         ARC Chapter               Primary

                                                           Oregon Trail
                                                                                     Contact

 Pendleton, OR        Umatilla County                                              541-276-1211
                                                    Northeastern Oregon District
                        Union County                       Oregon Trail
 La Grande, OR                                                                     541-962-0952
                  (Evacuees from Umatilla County)   Northeastern Oregon District
                                                           Oregon Trail
 Heppner, OR          Morrow County                                                541-276-1211
                                                    Northeastern Oregon District
                       Wasco County                       Oregon Trail
The Dalles, OR                                                                     541-386-6000
                  (Evacuees from Morrow County)       Columbia River District
                       Benton County
 Tri-Cities, WA      (Evacuees from Benton,               Benton Franklin          509-783-6195
                  Morrow, and Umatilla Counties)




SPECIFIC ACTIONS AND ACTIVITIES FOR MASS CARE FACILITIES

Because of the time required to establish a Mass Care Facility, and because some people will spontaneously
evacuate, steps should be taken early in the alert and notification phase to ensure that the American Red
Cross is aware of the possible need for shelters so facilities can be established in a timely manner.

Each county must identify the official authorized to coordinate evacuee support activities and indicate
where they fit in the ICS response structure. This person should be assigned to the county emergency
operation center (ECC/EOC) during an emergency. Actions include:

       Establishing and maintaining a primary and secondary communications capability between the
       ECC/EOC and the respective American Red Cross Chapter. An ARC liaison should be assigned to the
       county ECC/EOC.




                                                                                                      170
       Ensuring all information released to the public directs evacuees to the appropriate Assistance
       Center. As this is a chemical event, directions to shelters will not be posted nor broadcast to the
       general public. All evacuees must process through an Assistance Center prior to arriving at an ARC
       Shelter.

       Ensuring that the American Red Cross is aware of the:

              Overall situation
              Need for shelters and expected population
          •


              Expected AEGL-1 chemical plume and protective envelope so shelters are established in
          •


              safe areas and safe routes of travel are identified.
          •


The American Red Cross will:

       Identify facilities in surrounding communities to be used as mass care shelters
       Ensure the facility to be used is located outside of any expected hazard area
   •


       Ensure facilities meet the basic requirements set forth by ARC policies and directives in
   •


       establishing and operating the Mass Care Facility.
   •


       Ensure Mass Care feeding operations/procedures are addressed for immediate and intermediate
       needs of evacuees.
   •


       Ensure shelter staff and health services workers are briefed on recognizing symptoms of chemical
       agent exposure and actions to be taken if exposure is suspected.
   •


       Utilizing current ARC procedures, work with evacuees on contacting family outside of the affected
       area and reunifying families split by the evacuation.
   •


   •   Ensure adequate safety and security for each ARC facility




                                                                                                   171
ANNEX L - HOSPITAL DECONTAMINATION PROGRAM

DEPARTMENT OF HEALTH SERVICES

I) PURPOSE

   A. This guideline provides information and assistance in the proper setup and use of CSEPP
       decontamination trailers. The purpose of this guideline is to ensure that systems are
       rapidly deployed and ready to provide adequate protection for civilians in any emergency.

II) SCOPE

   A. This guideline applies to all CSEPP
       decontamination    operations. This
       guideline will serve as the written
       decontamination program for all fire
       and medical personnel.

III) REFERENCES

   A. None cited.

IV) DEFINITIONS

BDO (Mark IV/         Battle Dress Over-garment
Cougar)
CSEPP                 Chemical Stockpile Emergency Preparedness Program
IRZ                   Immediate Response Zone
MSA                   Mine Safety Appliances (Company)
DHS                   Department of Health Services
Full PPE              Wearing all PPE list in Annex H section VI (CSEPP PPE
                      Ensemble)
PAPR                  Powered Air-Purifying Respirator
PAZ                   Protective Action Zone
PPE                   Personal Protective Equipment
SCBA Bottles          Self Contained Breathing Apparatus
Shelf Life            A period of time PPE would offer 100% protection
Tent                  Zumro Air-Inflatable tent
Water Bladder         500-2000 gal. capacity gray water storage container
WBGT                  Wet/Dry Bulb Globe Temperature-heat stress monitor




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V) PROGRAM REQUIREMENTS

  A. Storage

     1. All trailer supplies should be kept at the local department. The decontamination setup
        consists of:
            a. A Self contained decontamination trailer complete with water heaters, sump
                 pumps, water collection bladders, traffic cones, and any other equipment
                 deemed necessary to conduct decontamination operations.

     2. Each agency shall store the decontamination supplies on site ready for rapid
        deployment.
  B. Inventory

     1. The Oregon Department of Health Services (DHS) will inventory/test the
        decontamination supplies once a year to ensure that all equipment is functional. Each
        agency should also exercise or test the equipment on a yearly basis to ensure that it
        functions properly.
     2. If decontamination supplies are found damaged due to natural wear and tear, the DHS
        and or respective county will replace the equipment.
     3. If supplies are damaged after it has been issued, through unreasonable circumstances,
        the Department of Health Services will work with the respective county and department
        to determine if reimbursement to CSEPP is necessary.
  C. Maintenance

     1. Each agency is responsible to maintain the trailer in working order.

     2. If there is a problem noted with the trailer, contact your DHS representative and they
        will help you fix the trailer. In most cases, DHS will pay to have the trailer repaired.

     3. DHS employees will test the trailer after each yearly exercise and replace any expired or
        used equipment. DHS employees will organize the trailer in the most efficient manner
        possible. If any agency practices with the trailer during the year, that agency is
        responsible to ensure the trailer remains organized and functional.

     4. The trailers are to remain plugged in year around to keep the batteries charged. The
        generators will not start if the batteries are dead.

  D. Training

     1. Department of Health Services
            a. The DHS shall create a training package for decontamination.
            b. The DHS shall train all personnel in the proper field use of the trailers.
            c. The DHS will maintain a set of training records for each individual/department
               trained.




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      2. Individual Departments
         a. Each department shall ensure that all identified first responders receive the
             appropriate training from the DHS.
         b. Each department shall keep records of decontamination training for each individual
             in their department.


VI) OPERATIONS GUIDELINE


A) General:

   1. PPE is to be worn by any first responder who is working in an area that is contaminated or
      suspected to be contaminated with chemical agent (i.e., patient receiving, triage, traffic and
      shower stalls).
   2. All personnel should have PPE available to them at all times when working at
      decontamination sites.
   3. All responders wearing PPE must abide by the work rules established by the DHS. The
      WBGT chart, based upon real time WBGT readings, governs suit wear time (see the PPE
      Program for the Chart).
   4. The trailer shall be setup in a pre-designated location to ensure electrical and water hook-
      ups are available (if applicable), otherwise tenders to supply water must be available.


B) Decontamination Site Assembly:



   1. Hospitals--See Section IX

      a. The decontamination site should be set up and ready to receive patients in a timely
         manner. The average setup time for a complete setup of the trailer is approximately 45
         minutes.

      b. If a quick setup is needed to expedite patient decontamination, then the trailer can be
         ready to receive patients in about 15 minutes if the peripheral equipment is not
         deployed. Note: Rapid setup is accomplished by emptying the trailer by cart, starting the
         generator, attaching the water bladder, and then supplying water.

   2. Fire Departments - See Section VIII

      a. The decontamination site should be set up and ready to receive patients 30 minutes
         after arrival at the site. The average setup time for a complete setup of the trailer is
         approximately 30 minutes.

      b. If a quick setup is needed to expedite patient decontamination, then the trailer can be
         ready to receive patients in about 15 minutes if the peripheral equipment is not
         deployed. Note: Rapid setup is accomplished by emptying the trailer, starting the
         generator, attaching the water bladder, and then supplying water.




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C) Staffing Locations/Duties:

   1. Site Manager/Team Lead ( See Appendix I )
      a. Partial PPE required if outside near
          decontamination set-up.
      b. Assigns work for all team members
      c. Ensures trailer setup is complete and site is
          operational.
      d. Opens site for operations.

   2. Site Safety Officer ( See Appendix II )
      a. Partial PPE required if outside near
          decontamination set-up.
      b. Establishes WBGT/heat index readings for
          PPE wear time.
      c. Ensures radio communications between
          team members.
      d. Establishes personnel staging area.
      e. Ensures proper PPE donning of all personnel.
      f. Tracks all personnel and suit, wear times.

   3. Initial Screening/Traffic Control ( See Appendix III )
      a. Full PPE ensemble
      b. Number of people not defined - depends on resources available
      c. Control flow of traffic to the decontamination site (barricades etc.)

   4. Triage ( See Appendix IV )
      a. Full PPE ensemble
      b. Process patients in order of severity using START triage. See the Medical Plan for
         complete START triage guidelines.

   5. Entry Into the Trailer ( See Appendix V )
      a. Full PPE ensemble
      b. Controls patient flow into the trailer.
      c. Instructs patients on what to do with valuables and clothing upon entering the trailer.

   6. Degowning/Showers ( See Appendix V )
      a. Full PPE ensemble
      b. Monitors patients inside of the trailer
      c. If there are not enough resources to fill this position, then it can be filled by the Entry
         person or visa versa. Ideally there would be one person to fill each position.
      d. Ensures proper patient decontamination




                                                                                                       175
      a. Person should wear all PPE except for a respirator
   7. Gowning ( See Appendix VI )

      b. Ensures proper patient decontamination
      c. Visually sizes patient and gives towel and gown/slippers
      d. Ensures that patient moves to medical staging
      e. Applies Blue Decontamination Tag


      a. Partial PPE with gloves, respirator, coat and PAPR close by.
   8. Medical ( See Appendix VII )

      b. Person shall be medically trained to perform triage.
      c. Scan patients as decon’d with scanner.
      d. Determine patient destination (medical or assistance center).


      a. PPE not necessary for initial trailer setup.
   9. Maintenance ( See Appendix VIII )

      b. Preventive maintenance operations during a drill/event, the maintenance person
         should wear full PPE.
      c. Ensure that all equipment remains functional, and monitors all trash.


       a. Full PPE including an apron. Add an extra pair of butyl gloves over existing gloves.
   10. Personnel Degowning ( See Appendix IX )

       b. Helps responders doff their contaminated PPE.


   1. This process requires at least 3-4 people in full PPE.
D) Non-Ambulatory Decontamination:

   2. Place patient on a backboard with straps.
   3. Move patient to the non-ambulatory area and strip all clothing and personal items (bag and
      label the items).
   4. Place the patient and backboard onto the roller bed.
   5. Wash the patient from top to bottom and head to feet. Log roll the patient to ensure that the
      entire body is washed.
   6. Before transferring the patient and backboard to the awaiting gurney, wash the underside
      of the backboard to ensure all contaminants are washed away. Or transfer the patient to a
      clean backboard. Note: the transferring of patients to a clean backboard increased the
      potential for injury of the patient.
   7. Pass the patient to the medical personnel on the clean side of the area for transport to the
      ER.


VII) RESPONSIBILITIES

A) Department of Health Services

   1. Create a written decontamination program.
   2. Train all personnel on the proper use and setup of the tent / trailer.
   3. Organize yearly tent / trailer and decontamination exercises/drills.




                                                                                                 176
B) Fire and Medical Departments

   1. Ensure all identified personnel are trained to all decontamination procedures.
   2. Store all equipment in a safe and easily accessible location.
   3. Conduct drills, at least yearly, to ensure personnel proficiencies with equipment.



VIII) FIRE DEPARTMENT CO-LOCATION SETUP




                                                                                           177
IX) HOSPITAL DECONTAMINATION SET-UP




X) DECONTAMINATION UNIT PREPARATION

AT STATION:

   1. Ensure all compartment doors on trailer are unlocked.
   2. Turn on Propane valve in front center compartment.
   3. Enter clean room and start generators following this sequence:
      a. Turn on 12 volt toggle switch on upper left corner of control panel.

      b. Turn on Gas Detector switch, a slow "chirping" sound should be heard. This will
         continue for up to 2 minutes. (If a rapid chirping sound is heard, turn Gas Detector
         switch off then back on again)

      c. When the chirping stops and the green light comes on, depress the "Start" button on
         either generator control and hold it until the generator is running. If the generator has




                                                                                                 178
           not started in 1 minute of cranking, attempt to start the other generator for up to 1
           minute then re-attempt the first generator again. Repeat the sequence as needed.

        d. Once the generators are both running smoothly, switch the two main power controls
           from "shoreline" to "generators".

        Exit the trailer, disconnect the shorelines from the power source and store them properly.
        Ensure that potable water tank is full or being filled.
   4.

        Confirm all trailer/tow unit hitch connectors are latched properly.
   5.

        Start Tow unit and allow to build air pressure if needed.
   6.

        Do one final walk around to make sure the unit may be moved safely.
   7.

        Notify Site Manager that the unit is ready to roll.
   8.
   9.

AT DECON SITE:

   1. Park as directed by the Site Manager and set tow unit parking brake. Turn off tow unit
      engine.
   2. Obtain Wheel Chocks from Clean room of trailer and chock the rear wheels of the tow unit.
   3. Deploy the steps and handrails at both the entrance and exit of the trailer.
   4. Check trailer level by checking RV type levels mounted to the control panel in the clean
      room. Trailer may be as much as 1/2 bubble off level and will still function well. If trailer is
      MORE than 1/2 bubble off, then level trailer using the following procedure:
         a. On Control Panel, locate the hydraulic leveler controls, (Left side 1/2 down from
              top), activate Power switch.
         b. Utilize only the hydraulic jacks needed to properly level the decon trailer. (cribbing
              may be needed if the site has an excessive slope)
   5. Move on to your assigned task for site set-up.




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APPENDIX 1: - SITE MANAGER/TEAM LEAD

JOB ACTION SHEET

                                   Designated by the agency/person-in-charge
                                   One Person Only
Staff:
Number of Staff:

                                   Decontamination Site - clean/cold side of trailer
Location:

                                   Hospital EOC, clean side trailer, or any other place that allows
             Fire Department

                                   access to site.
                     Hospital


                Fire Department Pants, jacket, boots (remainder of PPE must be kept close at
PPE

                                 hand).
                        Hospital No PPE required if person is located in the facility. If located
                                 outside, follow fire dept. guidelines.

RESPONSIBILITIES

      1. Coordinates all activities with the Incident Command Post (ICP), Operations Section Chief.
         Note: This is the only person who communicates with ICP/OPS. If a hospital activates an
         EOC and has a "hospital IC", then the site manager should pass all communications through
         the "hospital IC" then "hospital IC" to regional incident command post, OPS.
      2. Manages the entire decontamination site process.
      3. Assigns staff to all functions and oversees replacement staff.
      4. Provides oversight of equipment use, supply requirements, contamination control, facility
         security and communications.
      5. Communicates key information up chain of command.
      6. Coordinates with staff to prepare, utilize, and then return the decontamination trailer to a
         state of readiness after use.

SET-UP PROCEDURE

      1. Receive direction from Incident Command as to site location (if necessary).
      2. Confirm site selected is adequate for purpose. (ingress and egress routes, room for parked
         cars, auxiliary water source, wind direction, slope of trailer ...)
      3. Assign personnel to site positions and provide briefing to crew members.
      4. Notify chain of command when site is operational.
      5. Process patients.




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SITE MANAGER

STAFF ASSIGNMENTS FORM

TASK                             PERSONNEL ASSIGNED
                           First Shift          Backup


Decon Site Manager            (1)
Initial Screening             (1)
                              (2)
Processing Tent               (1)
                              (2)
Interior Operations           (1)
(1 Hot, 1 Cold)
                              (2)
EMS                           (1)
(1-EMT/Nurse minimum)
                              (2)
Exterior Operations           (1)
Safety/Deputy Safety          (1)
Site Location
Radio frequency assigned
Cell/Nextel #




                                                         181
APPENDIX 2 - SITE SAFETY OFFICER

JOB ACTION SHEET

                                  Appointed by the IC. However, a Safety Officer can appoint a
                                  Deputy SO to work directly with the Decon Site Mgr. at the
Staff:

                                  hospitals. At the mobile fire dept. locations, the site manager will
                                  appoint a SO.
Number of Staff:                  One Person - assistants can be used

             Fire Department Decontamination Site - clean/cold side of trailer
Location:

                     Hospital Hospital foyer, clean side trailer, or any other place that allows
                              access to site.

             Fire Department Pants, jacket, boots (remainder of PPE must be kept close at
PPE

                              hand).
                     Hospital No PPE required if person is located in the facility. If located
                              outside, follow fire dept. guidelines.

RESPONSIBILITIES

    1. Coordinates with the Site Manager, and maintains status board
    2. Verifies that the proper PPE and respiratory equipment is available and in-use by all
       responders.
    3. Takes wet bulb globe readings and assigns PPE “work/rest” cycle. At the hospitals, the Suit
       Monitoring Position will perform these functions while the deputy SO watches the site as a
       whole.
    4. Ensures that pre and post vital signs are taken on all responders assigned to wear PPE.
    5. Verifies that physical barricades are established to prevent inadvertent cross-
       contamination.
    6. Observes staff to ensure that all members are getting enough fluids and are not operating
       beyond PPE Wear time limits. Monitors general physical status of each member.
    7. Evaluates the decontamination effort to insure the proper decontamination of persons.
    8. Other duties as directed by the Site Manager.


SET-UP PROCEDURE

    1. Upon arrival, set up Wet-Bulb-Globe and tri-pod. Take initial reading, then post reading and
       corresponding PPE wear-time limits. Assure that all personnel wearing PPE have their vitals
       logged.
    2. Ensure all radios are programmed correctly and work.
    3. Assist other personnel with site set-up as needed.
    4. Brief all site members on safety issues.
    5. Continually monitors site for safety issues. Has authority to stop all operations if it is
       deemed unsafe.



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APPENDIX 3 - INITIAL SCREENING/TRAFFIC CONTROL

JOB ACTION SHEET

                            Appointed by the site manager
                            Two persons
Staff:
Number of Staff:

                            Decontamination Site - entrance to the site.
Location:

                            Entrance to the hospital.
        Fire Department
                 Hospital

                            Full PPE
PPE

                            Full PPE
        Fire Department
                 Hospital

RESPONSIBILITIES

   1. Establish a patient screening/traffic control area. Goal is to have one entrance to the
      decontamination site.
   2. Screens patients to see if they should be decontaminated or sent to a shelter.
   3. Directs patients to a parking area at the decontamination site or to a reception center as
      indicated during screening process.
   4. Establish radio communications with site manager.


SET-UP PROCEDURE

   1. Upon arrival at decontamination site, remove cones, signs, barricades, and barricade tape
      from storage. If you have permanent barrier gates, close them.
   2. Set-up initial screening area with the following goals in mind;
          a. SAFETY is Goal #1, all preparations should be safety driven due to traffic dangers.
          b. Set up initial screening point in a location that allows easy direction of traffic to
              either the decon trailer, or allow the operator to continue on original course. Initial
              screening should not cause traffic to back up onto highway, unless there are no
              other options.
   3. Utilize traffic control devices to set up both foot and vehicular traffic paths leading from
      screening area, to contaminated parking, then to the triage area.




                                                                                                  183
APPENDIX 4 - TRIAGE

JOB ACTION SHEET

                                 Appointed by the site manager.
                                 One person - should be medically trained to initiate treatment.
Staff:
Number of Staff:

                                Decontamination Site - After traffic but before entrance to the
Location:

                                trailer.
                                Decontamination Site - After traffic but before entrance to the
               Fire Department


                                trailer.
                       Hospital


               Fire Department Full PPE
PPE

                       Hospital Full PPE

RESPONSIBILITIES

   1.   Triage – access the sickest patients and process them first. .
   2.   Place a triage tag on each patient
   3.   Send patient to the decontamination trailer.
   4.   Establish radio communications with site command.
   5.   Radio site manager for more resources if non-ambulatory patients present.


SET-UP PROCEDURE

   1. Dress in full PPE.
   2. Establish radio communications with site manager.
   3. Ensure triage table is set up at the site complete with:
          a. Triage tags
   4. As patients arrive place a triage tag around each person’s neck.
   5. Send the walking patients to the decontamination trailer.
   6. If you have non-ambulatory patients, radio to site command to get some responders, in
      full PPE, to retrieve the patients. Tag the patient(s) and continue to process the walking
      wounded.




                                                                                                   184
APPENDIX 5 - ENTRY/DEGOWNING AREA

JOB ACTION SHEET

                                  Appointed by the site manager.
                                  One person - if you have enough staff, place another person
Staff:

                                  inside of the trailer to help patients.
Number of Staff:


              Fire Department Decontamination Site - Located in rear of trailer to assist patients
Location:

                               with degowning process.
                      Hospital Decontamination Site - At a table in front of the trailer entrance.

              Fire Department Full PPE
PPE

                      Hospital Full PPE


RESPONSIBILITIES

   1.   Assists patients in placing valuables and identification into "zip-lock" bag.
   2.   Assists patients in discarding bulky clothing and other items into larger plastic bag.
   3.   Observes patients for agent signs and symptoms.
   4.   Directs patients into "Dirty" side of the decontamination trailer.
   5.   Assist patients with degowning inside trailer (fire). Ensures proper patient decontami-
        nation.


SET-UP PROCEDURE

   1. Ensure the entry table is stocked with plastic bags and Zip Lock bags (per application).
   2. Try to form two lines - male and female. Keep children with one parent. If only one parent,
      send children regardless of sex with that parent.
   3. As patients arrive, instruct the patient to take off all personal belongings (watch, rings,
      wallet, contents of purse, etc) and have them place them in a Zip Lock bag.
   4. Tear off the "personal property receipt" bar code strip and place it in the Zip Lock bag.
   5. Take a large plastic bag, tear off the "contaminated/evidence" bar code strip and place into
      the bag.
   6. Instruct patients to enter the trailer and then place all of their clothing in the large plastic
      bag along with the Zip Lock bag. Make sure patients understand that the large bag must be
      placed in the clothing chute. Belongings will be returned once they are deemed clean.




                                                                                                    185
APPENDIX 6 – GOWNING

JOB ACTION SHEET

                               Appointed by the site manager.
                               One person - if you have enough staff, place another person
Staff:

                               inside of the trailer to help patients.
Number of Staff:


            Fire Department Decontamination Site - Inside the trailer on the "clean", exit side.
Location:

                    Hospital Decontamination Site - Inside the trailer on the "clean", exit side.

            Fire Department Partial PPE - Pants, jacket, boots and gloves - keep respiratory
PPE

                             close by.
                    Hospital Partial PPE - Pants, jacket, boots and gloves - keep respiratory
                             close by.

RESPONSIBILITIES

   1. Watch all patients as they shower to ensure that they are getting wet and clean.
   2. Assists patients with getting dressed. Size the patient up and give them a towel, gown and
      shoes. Do not let the patient pick their clothing as it will slow the process.
   3. Place a "blue" band on the patient's wrist to show that they have been decontaminated.
   4. Help the patient out of the trailer and direct them to the medical station.

SET-UP PROCEDURE

   1. Ensure that all of the proper supplies are located in the trailer (towels, gowns, thongs, blue
      bands, etc). If you are missing supplies and think that you will run short, contact the site
      manager and request the bulk supplies to be stationed near the trailer.

   2. Turn the overhead AC or heater unit on to help direct the airflow toward the back of the
      trailer. Turn on the exhaust vents inside the shower stalls (switch near the front door).
   3. Ensure that the patients in the shower are getting wet and clean. If you see someone who is
      not completely wet, make sure they push the button again to shower longer (since you are
      not wearing a respirator you can effectively communicate with the patients).
   4. As the patients get out of the shower, hand them a towel or two so they can dry off. Size the
      patient visually and give them a gown and then shoes. Make sure the towels are thrown out
      the chute and not on the floor.
   5. Once dry, make sure the patient gets a blue band to signify that they have been
      decontaminated. Place the band on the patient's wrist.
   6. Direct all patients out the same side door of the trailer towards the medical table for further
      screening.




                                                                                                    186
APPENDIX 7 – MEDICAL

JOB ACTION SHEET

                              Appointed by the site manager.
                              One person - medically trained to triage.
Staff:
Number of Staff:

             Fire Department Decontamination Site - Outside the trailer on the "clean", exit
Location:

                              side about 10 yards from exit door.
                     Hospital Decontamination Site - Outside the trailer on the "clean", exit
                              side about 10 yards from exit door.

             Fire Department Partial PPE - Pants, jacket, boots and gloves - keep respiratory
PPE

                              close by.
                     Hospital Partial PPE - Pants, jacket, boots and gloves - keep respiratory
                              close by.

RESPONSIBILITIES

   1. Evaluate each patient as they exit trailer.
   2. Scan patients as "Decontaminated" with bar code scanner.
   3. Send patients to medical area (tent/ER) or to an assistance center.


SET-UP PROCEDURE

   1. Ensure that the table is located far enough from the non-ambulatory decontamination area
      to avoid any potential over spray. 10 to 15 yards should be adequate.
   2. Use a laptop with a bar code scanner to log each patient that exits the decon corridor as
      "decontaminated". This is done by scanning the triage tag.
   3. Depending on the patient’s symptoms or lack thereof, send the patient to the medical
      treatment area (tent or ER) for further evaluation.




                                                                                                 187
APPENDIX 8 – MAINTENANCE

JOB ACTION SHEET

                               Appointed by the site manager.
                               One person -
Staff:
Number of Staff:

                               Decontamination Site - Outside the trailer on the "dirty" side.
Location:

                               Decontamination Site - Outside the trailer on the "dirty" side.
           Fire Department
                   Hospital

                               Full PPE
PPE

                               Full PPE
           Fire Department
                   Hospital

RESPONSIBILITIES

   1.   Maintain the decontamination trailer to keep it functional.
   2.   Ensure adequate water supply, warm water, and the capture of waste water.
   3.   Keep all of the trash cans emptied.
   4.   Maintain all controls.

SET-UP PROCEDURE

   1. The trailer should be functional from the set-up crew. Therefore, it now must be maintained
      to ensure patient flow.
   2. Ensure that all of the trash cans are dumped when full. Extra bags should be placed close at
      hand or in the bottom of the trash cans for easy access.
   3. All trash is to be sealed and then placed in a cordoned off area at least 50 feet downwind.
   4. Monitor the dirty side of the trailer to ensure that the showers are functional and that there
      is hot water.
   5. Keep the CD playing the Spanish/English instructions. Ensure that patients can hear it at
      least 30 ft. from the back of the trailer.
   6. Ensure that the cones and barrier tape stay in place and are not moved.
   7. Make sure the water bladder does not get so full that it begins to back up in the trailer.
   8. Switch over water bladder if the first becomes full.




                                                                                                 188
APPENDIX 9 - RESPONDER DOFFING/PERSONNEL DEGOWNING

JOB ACTION SHEET

                               Appointed by the site manager.
                               One person -
Staff:
Number of Staff:

                               Decontamination Site - "Dirty" side.
Location:

                               Decontamination Site - "Outside the trailer on the "Dirty" side.
           Fire Department
                   Hospital

                               Full PPE - wear apron and extra pair of gloves.
PPE

                               Full PPE - wear apron and extra pair of gloves.
           Fire Department
                   Hospital

RESPONSIBILITIES

   1. Ensure that all responders are decontaminated and clean before going to rehabilitation.

SET-UP PROCEDURES

   1. Set-up this station on the "dirty" side but close to the clean entrance of the rehabilitation
      area.
   2. Ensure that there is a bleach sprayer, use straight bleach out of the container.
   3. Ensure that there are at least two water collection pools with anti-slip mats.
   4. Table/chair for doffing (if available).




                                                                                                  189
ANNEX M - AGRICULTURE

The Oregon Department of Agriculture (ODA) provides leadership, service, and regulatory functions
for food production and processing. The Director of the Department is appointed by the Governor. A
ten-member State Board of Agriculture, also appointed by the Governor, serves as advisory to the
Director. ODA is divided into nine divisions that oversee 36 chapters of Oregon laws. After a CSEPP
chemical agent release ODA has regulatory authority to protect the public by using Detention, Seizure
and Embargo Statues. The following Oregon Revised Statues (ORS) provides the ODA Food Safety
Division (FSD) the authority to detain, seize and embargo food commodities.


       ORS 561.605     Detention, seizure or embargo of agricultural products; labeling;
                       notification provides the process and is referred to in the below
                       statutes.

       ORS 603/619     Meat
       ORS 604.056     Seizure of Animals
       ORS 616         Foods
       ORS 621         Dairy
       ORS 622         Shellfish
       ORS 625         Bakery
       ORS 628         Frozen Lockers
       ORS 632         Eggs
       ORS 635         non-Alcoholic Beverages


The Oregon Department of Agriculture (ODA), with the assistance of local incident command (IC), will
establish a Food/Crop/Livestock Embargo and Stop Movement Area for all food and agricultural
products within the AEGL I Risk Envelope. No food products will be allowed to enter or leave the
restricted area. To better describe and enforce the embargo area, clearly definable features such as
roads, rivers, rail lines and topographic features will be used to establish the zone’s boundaries. This
boundary may well encompass more terrain than the AEGL I Risk Envelope.

ODA will activate the Oregon Animals in Disaster Response Pan to coordinate the response of state
and local government agencies and volunteer organizations to address the needs of companion
animals, livestock, poultry and captive wildlife during disasters.

The Oregon Department of Agriculture, in coordination with local authorities, will establish and
enforce a policy for distressed pets, companion animals, and livestock.

ODA, with input from local authorities, state and federal agencies, will advice the IC regarding a policy
for the re-introduction of manufactured foods, beef and dairy cattle, sheep, swine, goats, buffalo,
lamas, pond raised fish, and poultry regarding introduction of meat, dairy, and egg products into the
human food chain.




                                                                                                        190
                 OREGON DEPARTMENT OF AGRICULTURE JOB ACTION SHEET

INCIDENT COORDINATION ACTIONS

      ODA will assist the IC by providing information on locations of agricultural food establishments and
      processors and direct staff to contact milk and food producers and processor in the affected areas.
  •

      Notify them that samples will be taken and that protective measures should be instituted and
      consistent with the advisory received from the Operations. Ensure ODA Public Affairs will coordinate
      with the Oregon Public Health Division and Umatilla County JIC that all emergency related messages
      will be coordinated before providing to any members of the public. That all advisories, embargoes,
      quarantines, stop movement orders etc., are worded the same to all recipients. This is intended to
      avoid conflicting instructional messages and the introduction of rumors and false information and
      misinterpretation of instructions.
      Coordinate with the Oregon Public Health Division to make regular assessments of sampling data and
      will provide advice to adjust the advisories and/or notices of embargo or quarantine as necessary,
  •

      until all products are either deemed safe for consumption or are destroyed.
      In collaboration with local incident command, issue notice of embargoes, quarantines and stop
      movement orders.
  •

      Provide ODA Food Safety Specialists to duty stations at Food Control Points, identified by the IC or
      Off-Site Coordination Center.
  •

      Provide ODA liaisons to the IC, Off-Site Coordination Center and MAC Group and State ECC as
      required.
  •

      Assist in the assignment of personnel to transmit guidance letter(s), protective action advisories
      and/or notices of embargo via FAX, commercial telephone, letters, and/or personal visits to dairies,
  •

      fruit and vegetable growers, food processors and bulk haulers (after release of such information and
      instructions have been approved by the ODA Director, and coordinated, when necessary with the
      Umatilla County JIC).
      Coordinate with the IC and Umatilla County JIC in advance of release, the specific language ODA will
      use on embargo/quarantine/stop movement notices and forms.
  •

      Concur with the IC in determining the Food Control Area Boundary.
      Ensure that appropriate federal assets are requested, such as the Advisory Team for Environment,
  •

      Food and Health, to support the agriculture mission.
  •

      Make the recommendation to not pick up milk from dairies within the Food Control Boundary.
      Arrange or verify that blanket embargo/quarantine notices have been faxed to counties who are
  •

      within the Food Control Boundary.
  •

      Establish contact with all affected county extension agents to determine crops in season and
      coordinated information flow.
  •

      Advise on the locations of fresh produce in season, harvesting period for current row crops and the
      locations of processing plants.
  •

      Assist in the developing an Agricultural Advisory Area Boundaries and Food Control Boundary
      recommendations.
  •




                                                                                                   191
APPENDIX 1: AGRICULTURE DATA:

FARMS WITHIN 15 MILES OF THE CENTER OF THE CMEDICAL LIMITED AREA AT UMATILLA CHEMICAL DEPOT




                                                                                         192
APPENDIX 2: FOOD SAFETY FACILITIES




11th Street Market              Albertson's #264        Americold Logistics
David & Soon Lovell             New Albertsons Inc      Westland Rd
425 NW 11th                     1300 SW Court           Hermiston, OR 97838
Hermiston, OR 97838             Pendleton, OR 97801
                                                        Athena Grocery
7 Eleven 2306 20899 E           Alive And Well          Tracy Meek
Michael Peiris                  C Burke                 313 Main St
775 Hwy 395                     2150 N First St         Athena, OR 97813
Hermiston, OR 97838             Hermiston, OR 97838
                                                        Bare Bones Inc
Abel's Gotta Stop               Am Pm Pendleton         1304 SW Dorion
Orosco & Ross Investments LLC   Attn George Bonbright   Pendleton, OR 97801
131 6th St                      1700 SW Emigrant
Umatilla, OR 97882              Pendleton, OR 97801




                                                                              193
Barhyte Specailty Foods Inc    Boardman Foods Inc           Cash & Carry #539
912 Airport Rd                 Brian Maag                   Smart & Final Inc
Pendleton, OR 97801            71320 E Columbia Ave         4228 West Gate
                               Boardman, OR 97818           Pendleton, OR 97801
Bellinger Produce LLC
Donna and Jack Bellinger       Boardman Shell               Caveacres
1823 Hwy 395 S                 Devin Oil Co Inc             Tina Jo Cave
Hermiston, OR 97838            101 SW Frontage              72215 Tutuilla Crk Rd
                               Boardman, OR 97818           Pendleton, OR 97801
Bi Mart Corp
200 S First Place Unit #1      Buckleberry Farm             Coca-cola Bottling
Hermiston, OR 97838            Charles & Cindi Hudgins      74186 Barnhart Rd
                               85180 Hurst Ln               Pendleton, OR 97801
Bi Mart #656                   Milton-Freewater, OR 97862
901 Emigrant Ave                                            Colliers Market
Pendleton, OR 97801            C M Sausage Co LLC           Marcus & Lisa Collier
                               Michael/Shelley Murphy       285 W Main
Big Lots #4470                 1140 Tutuilla Rd             Ione, OR 97843
Consolidated Stores Inc        Pendleton, OR 97801
930 A Hwy 395 S                                             Columbia Harvest Foods
Hermiston, OR 97838            Cakes by Cathy               William M Meade
                               Cathy Minnick                1411 6th St
Blue Mountain Cider Co LLC     939 E Ridgeway               Umatilla, OR 97882
235 E Broadway Ave             Hermiston, OR 97838
Milton-Freewater, OR 97862                                  Columbia River Holsteins
                               Capeco                       Columbia River Dairy LLC
Blue Mountain High Elk Ranch   Non-profit                   75906 Three Mile Rd
Sheldon & Carol Kirk           1605 NW 50th Drive           Boardman, OR 97818
106 N Water St                 Pendleton, OR 97801
Weston, OR 97886                                            Columbia River Jerseys
                               Carlson Bee Farm             Columbia River Dairy LLC
Blue Mt Express Fuel Stop      Steve Carlson                75906 Three Mile Rd
Hattenhauer Distributing       342 N 3                      Boardman, OR 97818
4412 West Gate                 Athena, OR 97813
Pendleton, OR 97801                                         Columbia River Process Inc
                               Carniceria Los Dos Amigos    Tillamook Co Creamery
Boardman Chevron               Marin Lopez, Anonio Amudio   79588 Rippee Road
Dick Devin                     1150 W Hartley St            Boardman, OR 97818
101 N Main                     Hermiston, OR 97838
Boardman, OR 97818                                          Conagra Foods Pkged Foods
                               Cascade Specialties Inc      Depot St
Boardman Family Foods          1 Cascade Way                Weston, OR 97886
Kegler & Holcomb               Boardman, OR 97818
220 Main Street SW                                          Conagra Foods Lamb Weston
Boardman, OR 97818                                          78153 Westland Rd
                                                            Hermiston, OR 97838



                                                                                       194
Conagra Foods Pkged Foods Co   Dean's Market & Deli            Elsinghorst Dairy LLC
600 NE Columbia                Harry A Snyder Jr               Paul Elsinghorst
Boardman, OR 97818             412 SW 20th                     50901 Umapine Rd
                               Pendleton, OR 97801             Milton-Freewater, OR 97862
Continental Mills Inc
Charles W Wright, Ops Mgr      Desert Springs Botl Water LLC   Express Marts
3600 Westgate                  Brad Williams                   Western Investments Inc
Pendleton, OR 97801            1000 Fullerton Dr               2361 N First St
                               Echo, OR 97826                  Hermiston, OR 97838
Cottontail Candies
Nancy Rudolf                   Didion's Custom Cutting         Express Marts
77286 Joyce Way                Edward & Joellen Didion         Express Marts Inc
Echo, OR 97826                 84785 Didion Lane               530 N Main St
                               Milton-Freewater, OR 97862      Stanfield, OR 97875
Court St Chevron
Devin Oil Inc                  Dollar Store #41                Fat Cat Chocolates
335 Se Court                   L O I Distributing Co           Km Lybrand
Pendleton, OR 97801            175 S Main St                   405 N 1st St Ste 101
                               Milton-Freewater, OR 97862      Hermiston, OR 97838
Cream Line Milk Co
Tyler & Erica Carroll          Dollar Tree #1839               Fehrenbacher Farm
50924 Umapine Rd               Dollar Tree Stores Inc          Mary Jane Fehrenbacher
Milton-Freewater, OR 97862     880 Hwy 395 S                   52866 Sunquist Rd
                               Hermiston, OR 97838             Milton-Freewater, OR 97862
Creative Confections
Loriann Blake                  Dollar Tree #2423               Figaro's Pizza Hermiston
2712 NE Riverside #21          Dollar Tree Stores Inc          Charles D Agnew
Pendleton, OR 97801            1700 SW Court Ave               1565 N 1st Ste 10
                               Pendleton, OR 97801             Hermiston, OR 97838
Daisy Milk Co
Ken & Cathy Stelk              Double J Drive Thru LLC         Five Acre Farm
4424 NW B Pl                   801 Se Court                    Brooks Enterprises
Pendleton, OR 97801            Pendleton, OR 97801             84432 Hwy 11
                                                               Milton-Freewater, OR 97862
Daisy Milk Co Ii               Eastern Oregon Mobile Sla
Michael Cavallo                Gary Mallett                    Follett Smoked Meat
81156 Hwy 395 N                253 W Hermiston Ave             Dave & Andrea Follet
Hermiston, OR 97838            Hermiston, OR 97838             31011 Follett Ln
                                                               Hermiston, OR 97838
Dave's 12 St Food Mart         Eastside Market
Dave's LLC                     Thompson-green Inc              Frank W Jepsen
220 SW 12th St                 582 E Main St                   22 Shields
Pendleton, OR 97801            Hermiston, OR 97838             Milton-Freewater, OR 97862




                                                                                          195
Fred's Melons                  Hat Rock Store           Home Depot #4031
Robin & Debbie Dickinson       Sarah Perkins            The Home Depot
27246 Hwy 730                  82280 Hat Rock Rd        300 W Harper Rd
Umatilla, OR 97844             Hermiston, OR 97838      Hermiston, OR 97838

Fresh Produce Stand            Health Nuts              Indian Hills Chevron
Tom Ikanomou                   Mulder & Olson           Devin Oil
80790 Hwy 395 N                25 SE Dorion Ave         309 Nye Ave
Hermiston, OR 97838            Pendleton, OR 97801      Pendleton, OR 97801

Frito Lay Inc                  Heppner Family Foods     Irrigon Shell
10 SE Campbell Dr              C & J Food Markets LLC   Devin Oil Co
Hermiston, OR 97838            238 N Main St            300 E Hwy 730
                               Heppner, OR 97836        Irrigon, OR 97844
Frito Lay Inc
4209 Westgate                  Heppner Shell            J & D's Food Mart
Pendleton, OR 97801            Devin Oil Co Inc         Jerry & Daney Johnston
                               329 N Main               111 SW Birch
Garner's Grocery Sport Goods   Heppner, OR 97836        Pilot Rock, OR 97868
Harold Hadden
2214 SE Court                  Hermiston Foods LLC      Jalisco Market
Pendleton, OR 97801            2250 S Hwy 395           Rosa Rodriguez
                               Hermiston, OR 97838      85720 Hwy 339
Garrett Packing Company                                 Milton-Freewater, OR 97862
11 NW 4th                      Hermiston Shell
Milton-Freewater, OR 97862     Devin Oil                Joanne Harrison
                               1430 N First             90 S Townsend Rd
Good Guys Foodmart Inc         Hermiston, OR 97838      Hermiston, OR 97838
Mark Hunter
84802 Hwy 11                   Hickory Farms #40057     Just Deserts
Milton-Freewater, OR 97862     Hickory Farms Inc        Dorthy Zinter
                               840 Hwy 395 S            2045 W Orchard Ave
Gotta Stop                     Hermiston, OR 97838      Hermiston, OR 97838
Powell-Christensen Inc
1580 W Highland                Hill Meat Company Inc    JVB Dairy
Hermiston, OR 97838            1503 NW 50th             John & Janna Vandenbrink
                               Pendleton, OR 97801      66975 Morten Lane
Granny's Country Store                                  Ione, OR 97843
Pamela & Dave McKenzie         Hodgen Distributing
202 W Main St                  R & H Inc.               Keep It Simple Suppers LLC
Ukiah, OR 97880                4340 Westgate            1510 6th St
                               Pendleton, OR 97801      Umatilla, OR 97882
Graybeal Distributing Co
301 NW 57th Dr
Pendleton, OR 97801




                                                                                 196
Keltic Pride Dairy           Les Schwab Tire Center       McNary Market & Deli
Richard Smith                830 N First St               Highland Investment Group Inc
34670 E Kosmos Rd            Hermiston, OR 97838          205 Willamette & Walla Walla
Hermiston, OR 97838                                       Umatilla, OR 97882
                             Les Schwab Tire Center
Knoefler's Honey Bee's       124 N Main                   Mercado los Gavilanes
84525 Hwy 339                Heppner, OR 97836            Mercado los Gavilanes Inc
Milton-Freewater, OR 97862                                305 SW 11th St
                             Les Schwab Tire Center       Hermiston, OR 97838
Krystal Ice Co               609 E Broadway
5 N Dupont                   Milton-Freewater, OR 97862   Mike's Market
Echo, OR 97826                                            Mary Jo Robinson
                             Les Schwab Tire Center       905 W Hermiston Ave
La Calandria Tortilleria     1550 Southgate Place         Hermiston, OR 97838
Sylvia Conde                 Pendleton, OR 97801
1107 S Main                                               Mike's Mobile Slaughter
Milton-Freewater, OR 97862   Lexington Mini Mart          Mike & Judy Julio
                             Hattenhauer Dist Co          130 W Coe
La Mexicana                  320 Main St                  Stanfield, OR 97875
Raymond Sanchez              Lexington, OR 97839
135 E Cornell Pl #b                                       Morrow Cold Storage
Hermiston, OR 97838          Los Tapatios                 Morrow Cold Storage, LLC
                             Miguel Angel Jimenez         730 Columbia Ave NE
La Poblana 2                 84256 Hwy 11                 Hermiston, OR 97838
George Sandoval              Milton-Freewater, OR 97862
14 N Elizabeth St                                         Neighborhood Grocery
Milton-Freewater, OR 97862   Main Street Shell            Beverly A. Carson
                             Hattenhauer Dist. Co.        209 NW 8th
La Rosita Market             100 Main St N                Milton-Freewater, OR 97862
Carlos David Cortez          Boardman, OR 97818
415 Hermiston Ave                                         Novedades Cruz
Hermiston, OR 97838          Marinez Market               Marcelino Cruz
                             Alfonso Martinez Jr          1350 6th St
Lamb Weston                  85691 Hwy 11                 Umatilla, OR 97882
Conagra Food Pkged Food Co   Milton-Freewater, OR 97862
Inc                                                       Nye Street Shell
750 NE Columbia Ave          Martenez Produce             Hattenhauer Dist Co
Boardman, OR 97818           Alfonso Martenez             313 SE Nye St
                             84256 Hwy 11                 Pendleton, OR 97801
LeFore Honey Farms           Milton-Freewater, OR 97862
Dave & Sharon LeFore                                      Oregon Bishop Central Store
84760 Hwy 339                McKennon Station             455 E Feedville Rd
Milton-Freewater, OR 97862   Pendleton Grain Grows Inc    Hermiston, OR 97838
                             4600 McKennon Rd
                             Pendleton, OR 97801




                                                                                    197
Oregon Potato Co             Pendleton Flour Mills            Pilot Rock Market Inc
Port Of Morrow               Pendleton Flour Mills LLC        Charles & Debra Aster
Boardman, OR 97818           504 SE 3rd                       168 NW Birch
                             Pendleton, OR 97801              Pilot Rock, OR 97868
Panaderia El Pueblo
Rodolfo Cardenas                                              Ramonas Gourmet Kitchen
125 SW 4th St                Pendleton Market                 160 S Main
Hermiston, OR 97838          G & R Specialty Foods Inc        Stanfield, OR 97875
                             2101 SE Court
Panaderia Yasmine            Pendleton, OR 97801              RDO-Calbee Foods LLC
Isabel Martinez                                               72600 Lewis & Clark Dr
672 E Main                   Pendleton Popcorn Factory        Boardman, OR 97818
Hermiston, OR 97838          Main Street Diner LLC
                             347 S Main                       Rhodes Supply
Papa Murphy's Oro46          Pendleton, OR 97801              Clinton E & Norma A Barber
Robert W Hulden                                               Hwy 244
315 SE 2nd                   Pet-n-tams/Rockin Tp/Pats Beef   Ukiah, OR 97880
Hermiston, OR 97838          Patrick Mallon
                             33816 E Loop Rd                  Rite Aid #05397
Papa Murphy's Oro49          Stanfield, OR 97875              Thrifty Payless Inc
Robert W Hulden                                               835 Hwy 395 South
613 SW Emigrant              Petits Noirs                     Hermiston, OR 97838
Pendleton, OR 97801          Lan Wong
                             622 S Main St                    Rite Aid #5395
Papa Murphy's Take &bake     Milton-Freewater, OR 97862       Rite Aid Corporation
Pizza                                                         1900 SW Court Place
Harring Co Inc               Phil and Sally's Bakery          Pendleton, OR 97801
137 S Columbia               Phil & Sally Davis
Milton-Freewater, OR 97862   1520 S Main                      Rite Aid Corp #05399
                             Milton-Freewater, OR 97862       Rite Aid Corporation
Pendleton Bottling Co                                         105 SW 2nd Ave
4480 Westgate                Pies by Ruth                     Milton-Freewater, OR 97862
Pendleton, OR 97801          Ruth Meyers
                             110 SE 13th                      River Point Farms
Pendleton Flour Mills        Milton-Freewater, OR 97862       RPF Holdings LLC
Pendleton Flour Mills LLC                                     34075 E Walls Rd
515 SW 4th St                Pihl Beef                        Hermiston, OR 97838
Pendleton, OR 97801          Arne H Pihl
                             33971 E Walls Rd                 Safeway Inc #1590
Pendleton Flour Mills        Hermiston, OR 97838              Attn: David Adeez
Pendleton Flour Mills LLC                                     455 N Columbia
501 SE Emigrant              Pik A Pop #10                    Milton-Freewater, OR 97862
Pendleton, OR 97801          Young S Kim
                             1010 6th St
                             Umatilla, OR 97882




                                                                                       198
Safeway Stores #1642          Southgate 76 Food Mart       Tienda El Sol
Safeway Stores Inc            Hattenhauer Dist Co          Efrain El Sol
201 SW 20th                   701 Southgate                203 NE 1st St
Pendleton, OR 97801           Pendleton, OR 97801          Boardman, OR 97818

Safeway Stores #444           Southgate Mini Mart          Tienda El Sol Ii LLC
Safeway Stores Inc            Denise McAllister            Efrain Murillo
990 Hwy 395 S                 775 Southgate                203 Kinkade Rd
Hermiston, OR 97838           Pendleton, OR 97801          Boardman, OR 97818

Sam's Corner Market           Space Age Fuel Inc #15       Tin Willows
Sam Hubbard                   Space Age Fuel Inc           Terry Felda
107 E Broadway                77522 Hwy 207                70860 Fuller Canyon Rd
Milton-Freewater, OR 97862    Hermiston, OR 97838          Heppner, OR 97836

Sami's Corner General Store   Stanfield Main St Market     Tollgate Resort LLC
Herman E Roehlk               Karen J Johnson              62393 Hwy 204
53283 Terrace Ln              225 S Main St                Weston, OR 97886
Meacham, OR 97859             Stanfield, OR 97875
                                                           Two Rivers Correctional Inst.
Short Stop #1                 Sunshine Gourmet Shoppe      Ore Dept of Corrections
Devon Oil Co Inc              Bernice F Moore              82911 Beach Access Rd
32553 E Punkin Ctr Rd         29 SE Dorion                 Umatilla, OR 97882
Hermiston, OR 97838           Pendleton, OR 97801
                                                           Up With Donuts
Smith Frozen Foods Inc        Suzi's Handy Mart            Phat & Sokhan Ong
101 Depot St                  Suzi Bullock                 503 SE Dorion
Weston, OR 97886              211 N Water                  Pendleton, OR 97801
                              Weston, OR 97886
Snack Alliance Inc                                         Upper Dry Creek Ranch
Snack Alliance                Tates Umapine Mercantile     Robert & Cheryl Cosner
78035 Hwy 207                 Dawna Rae Tate               54746 Upper Dry Creek Rd
Hermiston, OR 97838           51604 Hwy 332                Weston, OR 97886
                              Milton-Freewater, OR 97862
Snyder's Bakery Inc                                        Vazza Farms Inc
United States Bakery          Tesoro 414                   77225 Colonel Jordan Rd
30479 Oldfield St             Ars Fresno LLC               Hermiston, OR 97838
Hermiston, OR 97838           1800 6th St
                              Umatilla, OR 97882           Vern's & Son Inc
Snyders Bakery                                             Raymond S Thomas
918 SE Court                  The Station                  2410 SE Kelli Blvd
Pendleton, OR 97801           Heller And Sons              Hermiston, OR 97838
                              615 N First
                              Hermiston, OR 97838




                                                                                     199
Wal-Mart Dist Center #6037
Wal-Mart Stores Inc            Westside 76
1455 SE Feedville Rd           Hattenhauer Dist Co
Hermiston, OR 97838            710 Hermiston Ave
                               Hermiston, OR 97838
Wal-Mart Supercenter #1817
Wal-Mart Stores Inc            Willow Creek Dairy
1350 N First St                Greg Tevelde
Hermiston, OR 97838            75906 Three Mile Rd
                               Boardman, OR 97818
Wal-Mart Supercenter #2492
Wal-Mart Stores Inc            Young's Orchard
2203 SW Court Place            Melody Young
Pendleton, OR 97801            81700 Peach Tree Lane
                               Umatilla, OR 97882
Watts Brothers Packaging LLC
Watts Brothers                 Zerba Cellars
730 Columbia Ave NE            Zerba Group LLC
Boardman, OR 97818             83805 Winesap Rd
                               Milton-Freewater, OR 97862
Wayside Market #3
Kerry and Kevin Schulz         Zip Trip #32
84256 Hwy 11                   Jopo Inc
Milton-Freewater, OR 97862     1121 S Main
                               Milton-Freewater, OR 97862
Webb's Cold Storage Inc
514 S Main St                  Zip Zone Ii
Pendleton, OR 97801            Dewey Lee Parish III
                               419 S Main
Western Express                Milton-Freewater, OR
Western Express/
G.A. Christian
28810 Stafford-Hansell
Hermiston, OR 97838

Western Express #2
1295 NW 11th
Hermiston, OR 97838

Western Express 3
Western Investments Inc
1050 Hwy 395 S
Hermiston, OR 97838




                                                            200
ANNEX N - EMERGENCY RESPONSE
          MONITORING, SAMPLING AND ANALYSIS PLAN

HD RELEASE, UMATILLA CHEMICAL DEPOT, OR

1. The proposed schedule follows:

                                               Estimated
                               Estimated
   Activity                                    Completion      Comments
                               Start Date
                                               Date
   SSSP Review/Approval                                        TBD.
   Mobilize to / Demobilize                                    State and regional resources only; local resources
                               H + 8 hours     H + 5 days
   from Site                                                   will be on-site immediately.
                                                               Confirmation of non-contamination only,
   Sample Collection           H + 12 hours    H + 5 days      Responder Monitoring and Evacuation Monitoring
                                                               will occur immediately.
                                                               Assumes rapid sample delivery to off-site labs.
                                                               Responder Monitoring and Evacuation Monitoring
   Laboratory Sample Receipt   H + 36 hours    H + 5 days      will give immediate results. National Guard, OR
                                                               DOH and US EPA will begin confirmation of non-
                                                               contamination at H + 12.
                                                               Off-site analysis only. National Guard, OR DOH
   Laboratory Analysis         H + 2 days      H + 7 days
                                                               and US EPA will report results immediately.
   Data Validation             H + 3 days      H + 7 days      Off-site analysis only.




2. Historical and Background Information

  Mustard agent, bis (2-chloroethyl) sulfide, is a chemical warfare agent that has been stored
  for six decades at the Umatilla Chemical Depot (UMCD). Destruction of this agent is
  currently being performed on site by incineration. An in-place monitoring program ensures
  that concentrations of agent leaving the site pose little risk to nearby inhabitants.

  Should there be a release of agent from the site, through either a failure of the incineration
  process, or through release of stored agent awaiting incineration, affected communities will
  respond by sheltering in place during the initial transit of the plume, followed by evacuation.
  An emergency response sampling plan will help the communities determine when sheltering-
  in-place can transition to evacuation, and in verifying the area needing evacuation.

  Re-occupancy of evacuated areas will occur later in the response; it is not the intent of this
  sampling plan to address the sampling and analytical requirements of the re-occupancy
  period.

  Assumptions of this plan include:
      • The results of plume modeling will be the primary information available during the
        early phases of the response.
      • Early in the response, UMCD will “ground truth” the plume by physically determining
        if the source term entered into the plume model was appropriate.


                                                                                                          201
      •   UMCD will release 1-2 Real Time Analytical Platforms (RTAPs) to assist the
          community in the emergency response phase.
      •   These RTAPs will provide monitoring for emergency responders operating near or
          within the projected plume.
      •   Additionally, the data collected by these RTAPs will be incorporated into the ongoing
          assessment of contamination.
      •   Environmental sampling teams from OR DEQ, OR DOH, USEPA, and DoD will arrive
          later in the emergency response phase and verify the extent of non-contamination.
      •   In the emergency response phase, only two laboratories, the Southwest Research
          Insitute (SwRI, and the Midwest Research Institute (MwRI), will be available to
          perform off-site analysis.


3. Conceptual Site Model

  Contaminants: Mustard agent and its breakdown products.

  Transport Mechanisms: Vapor phase transport by wind and/or partially combusted product
  carried by wind as a particulate.

  Receptors: People and animals downwind of the plume at the time of the release and/or that
  enter the area of the plume’s transit and encounter vapor/particulate deposited or adsorbed
  on surfaces. Potentially affected communities include Umatilla, Irrigon, Boardman, Stanfield,
  Echo and Hermiston.


4. Decision Statements

  The decisions to be made from this investigation are to:

      (1) Determine if ventilation should begin.

      (2) Determine if populations sheltering-in-place can safely evacuate.

      (3) Determine if populations can be evacuated along a route.

      (4) Verify that areas outside the projected plume have not been contaminated by the
      release.


5. Action Guidelines

  The decision to begin ventilation of structures will be informed by the plume model and
  subsequent “ground truthing” of the model, and is therefore referenced here. The Action
  Guidelines for Decision 1, Ventilation, will be a recommendation from the MAC to the IC
  based upon the plume projection and additional information from the depot. Details on this
  process are described in the Incident Response Action Plan for the Greater Umatilla
  Community (http://www.csepp.org/content/Annex-f-ventilationextraction).

  The Action Guideline for Decision 2, Evacuation, and Decision 3, Evacuation Routes, is one
  hundredth of the 60 minute AEGL 1 for HD, which is 0.00067 mg/m3. Since this value is


                                                                                                  202
  below the detection limit of the RTAPP, a non-detect result on an RTAPP after shelter
  ventilation has been approved will indicate safe conditions for evacuation. The assumption
  behind this Action Level is that populations will be safely evacuated from shelter-in-place to
  unaffected areas with 1 hour of transit time. Note that this value does not assume evacuation
  within 60 minutes of plume release; instead it addresses the likely health consequences of a
  60 minute exposure during evacuation. This AEGL is divided by 100 to provide an additional
  protection factor to exposed populations.

  The Action Guideline for Decision 4, Verification of Non-Contamination, in air is 0.003 mg/m3
  of HD. This is the detection limit of the RTAP and the OR DOH mobile laboratory; if agent is
  undetectable and plume projections have not projected agent in the area, it will be assumed
  that these areas remain safe for occupancy.
  The Action Level for Decision 4 in soil is 0.01 mg/kg. This value is a CHPPM-derived value
  based on the assumptions and calculations of the US EPA Region 9 Preliminary Remediation
  Goals. The SwRI has a limit of detection of HD in soil of 0.005mg/kg. If values /are below this
  PRG equivalent, and the plume was not projected to enter the area, the area is assumed to
  remain safe for occupancy.
  The Action Level for Decision 4 in wipes is 0.5 µg/100cm2 (USACHPPM TG 312, Risk
  Assessment Methods for Surface Wipe Data, with cancer risk 1x10-6). This value is below the
  routine method detection limit of the analytical systems used by off-site labs (>1µg/100 cm2),
  or OR DOH, ORNG, or USEPA field labs (MDLs undetermined) If HD and its breakdown
  products are undetectable on wipes, and the plume was not projected to enter the area, the
  area is assumed to remain safe for occupancy.


6. Decision Areas

  Four generic decision areas can be described:
       1. Populations sheltering in place preparing to ventilate.
       2. Proximity to exits from shelter-in-place locations.
       3. Evacuation routes from shelters.
  Important sites adjacent to, but outside the plume projection, including schools,
  neighborhoods, hospitals, businesses, public buildings, fire and police services, and
  transportation corridors. A list of important critical infrastructure in the community in located in
  Appendix 2 to Annex N of the Incident Response Action Plan for the Greater Umatilla
  Community (http://www.csepp.org/content/appendix-2-prioritized-post-event-sampling-sites).
  Sampling priorities will be determined by the Incident Commander


7. The Decision Rules

  The following statement(s) describe the decision rules to apply to this investigation:

  Plume data and additional information from UMCD will inform the IC’s decision to begin
  ventilation.

  If airborne concentrations of mustard agent are less than 0.003 mg/m3, and ventilation of
  shelters has begun, emergency evacuation from shelter-in-place can be performed.




                                                                                                         203
  If airborne concentrations of mustard agent are less than 0.003 mg/m3 on a route of
  evacuation, evacuees can use the route. At least one sample will be collected on the
  following routes, if all or part is within the plume projection:

      •   I-84 from its junction with Hwy 730 east to Exit 189 (Stanfield Exit)
              o From I-82 east to exit 182 (Hwy 207)
              o From exit 182 east to exit 189 (Stanfield exit)
      •   Hwy 395 from Columbia River south to its junction with I-84
              o From Main Street in Hermiston south to I-84
              o From Columbia River south to Punkin Ctr. Road in Hermiston
              o From Punkin Ctr. Road south to Main Street in Hermiston
      •   County Road 1300 (Thielson Road) from I-84 south through Echo and continuing southeast
          on Reith Road toward Pendleton to a point approximately 2 miles southeast of Echo
      •   Hwy 207 from Punkin Ctr Road southwest to a point approximately 2 miles south of I-84
              o From I-84 north to 11th and Elm in Hermiston
              o From 395 in Hermiston east and northeast to Punkin Center Road
              o From 11th and Elm in Hermiston, north on 11th and east on Elm to Hwy 395
      •   Hwy 730 from its junction with Hwy 207 (Diagonal Road) west to its junction with I-84
              o From Hwy 207 west to Hwy 395 (Diagonal Road)
              o From Powerline Road west of Umatilla west to I-84
              o From Hwy 395 west to Powerline Road east of Umatilla
      •   I-82 from the Columbia River south to its junction with I-84

  Sampling is most informative if performed in depressions or urban areas.

  If airborne concentrations of mustard agent are less than 0.003 mg/m3, or surface wipe
  measurements have undetectable levels of HD, or if soil concentrations of HD are less than
  0.01 mg/kg, and the area is projected to be outside of the hazard plume, an area is confirmed
  to be safe for occupancy
  * Additionally, any responder team in the exclusion zone with an AP2C reading above background will leave the
  exclusion zone immediately.



8. Information Needed for the Decision Rules

  The following inputs to the decision are necessary to interpret the analytical results:

       Projected areal extent of the plume.

       Contaminant concentrations in the air, soil and surfaces.


9. Information Inputs and the Decision Rules

  Decision Area 1 - Populations Sheltering in Place. The decision to begin ventilation will be made in
  accordance with the procedure outlined in the ER plan. The plume projection and subsequent
  “ground truth” of the plume by UMCD will be key information inputs.

  Decision Area 2 – Proximity to shelter-in-place exits. This is near real-time air analysis performed by
  UMCD RTAP units. At least one measurement should be performed outside public shelters. The IC
  may or may not decide that measurements outside private shelters are practical or achievable. The
  ideal location for such a measurement is on the pathway between the shelter exit and the evacuation

                                                                                                                  204
  vehicle. Because shelters may produce eddies that concentrate agent, measurements close to the
  shelter are preferable.

  Decision Area 3 – Evacuation Routes. This is near real-time air analysis performed by UMCD RTAP
  units.

  Decision Area 4 – Verification that important sites have not been contaminated.
  This is sampling that will be performed in one of three media:
  Air – RTAPs or OR DOH will collect air samples in proximity to the site of interest, or,
  Soil – A 4 oz jar of soil with 10 gm of soil will be collected from an unvegetated surface and analyzed
  off-site for HD and HD breakdown products. Maximize recovery from surface and near surface soil,
  or
  Wipe – A 100 cm2 wipe wetted with dichloromethane will be collected from clean, non-porous
  surfaces near the site of interest. The top surfaces of parked vehicles which have not moved since
  the incident are ideal samples.
  It is recommended that verification sampling for each site include 3 samples that involve some
  combination of the above media (i.e., 3 air samples, or 2 wipe and one air sample, or one air sample,
  one soil sample and one wipe sample, etc.)


10. Special Sampling or Analysis Directions

  Wipes will be wetted with dichloromethane and wiped over a 100 square centimeter surface
  (ideally non-porous). Note that dichloromethane (synonyms: methylene chloride, methylene
  dichloride) is itself toxic, and gloves must be worn during use.


11. Method Requirements

  The laboratories must follow its approved SOP or request approval and document any
  necessary modifications.


12. Sample Collection Information

  The applicable sample collection Standard Operating Procedures (SOPs) or methods
  will be followed and include:
  Agency Field Activity Logbook SOP
  Agency Sample Packaging and Shipping SOP
  Agency Sampling Equipment Decontamination SOP
  US EPA Sample Control Form
  US EPA Sample Processing and Preparation SOG
  US EPA Sampling Data Collection and Quality Assurance Protocols SOG
  UMCD RTAP SOG and QA SOG
  OR DOH Instrument Operating SOGs
  ORNG Instrument Operating SOGs
  EPA Equipment Operating Guides and Quick Start Guides or Agency Equivalent
  EPA Method TO-10A
  Instrument SOPs _AP2C – Manufacturer’s directions______________
  Other SOPs_US EPA ERT SOP 2011 and 2012 with Region 10 Addendums_____________



                                                                                                  205
The format for sample number identification is summarized in Table 1. Sample collection and
analysis information is summarized in Table 2.




                                                 Table 1
                                              SAMPLE CODING

    Project Name _______UMCD ER_________________________ Site ID:_________

                                             SAMPLE NUMBER (1)

              Digits         Description                        Code (Example)

    1,2,3,4                  Year and Month Code                YYMM (0907)

    5,6,7,8                  Consecutive Sample Number          0501 – First sample of SA
                             (grouped by SA as appropriate)




                                    SAMPLE NAME / LOCATION ID (2)
                                            (Optional)
    1,2                      Sampling Area                      AM – Air Monitoring performed by
                                                                responders.
                                                                EV – Evacuation measurement with
                                                                RTAP performed by UMCD
                                                                CF – Confirmatory Sampling
    3,4                      Consecutive Sample Number          01 – First sample of DA.
    5,6                      Matrix Code                        SO - Soil
                                                                WP – Wipe
                                                                ST – Sorbent Tube (RTAP)

    Notes:
              (1) The Sample Number is a unique, 8-digit number assigned to each sample.
              (2) The Sample Name or Location ID is an optional identifier that can be used to further
              describe each sample or sample location.




                                                                                                 206
 Table 2. Information Collection




                                                                                                                                                                     Equipment
                                                                             Parameter
                                                                             Analyte or




                                                                                                                                                                                      Hold Time
                                                                                                                                           Container




                                                                                                                                                        Preserva-
                                          Sampling
           Decision




                                                                Samples




                                                                                                                                                                                                                              Field QC
                                                                                                Number
                                                                Number
                                                                Of Field
                                                     Sample




                                                                                                Method




                                                                                                                       Method




                                                                                                                                            Sample




                                                                                                                                                                                                        Around
                                           Pattern




                                                                                                                       Quant-
                                                                                                              Action


                                                                                                                       itation
                               Matrix




                                                                                                                                                                       Other
                                                                                                              Level


                                                                                                                        Limit
                                                      Type




                                                                                                                                                                                                         Time
            Area




                                                                                                                                                                                                         Turn
                                                                                                                                                          tive.
1. Ventilation        NA                NA           NA       NA           NA             NA             Determin      NA           NA                 NA           NA           NA               NA                 NA
                                                                                                         ation by
                                                                                                         IC
2, 3 Evacuation       Air by            Target-      Grab     Assumed      HD             UMCD           0.00067       0.003        Tenax,             NA           NA           Not              3 minutes to       Per UMCD
                                                                                                               3             3
from Shelter-In-      RTAP              ed           or       rate of 2                   SOP            mg/m          mg/m         Haye Sep D                                   applic           24 hours           SOP
Place and                                            near-    per hour                                                              Pre-                                         able             depending
Evacuation                                           real     per RTAP                                                              concentrator                                                  upon method
Routes                                               time                                                                           tubes                                                         and collection
                                                                                                                                    (ACAMS,                                                       time.
                                                                                                                                    MINICAMS)
                                                                                                                                    Tenax,
                                                                                                                                    Chromosorb
                                                                                                                                    106 sorbent
                                                                                                                                    tubes
                                                                                                                                    (DAAMS)

                                                                                                                                                            o
4-Verification of     Air by            Target-      Grab     Sampling     HD and         UMCD           0.003         0.003        1-4 oz jar         <6 C         Di-          7days            3 minutes          1 Blank for
                                                                                                                3             3
non-                  RTAP,             ed                    teams will   HD             SOP (Air)      mg/m          mg/m         with 10 gm         for all      chloro-                       (OR DOH air)       each matrix
Contamination         OR DOH,                                 be           breakdo        OR DOH         (air) or      (air) or     soil or 1                       meth-                         4 hours            per 20
                      Poly-                                   assumed      wn             SOP (Air)      0.01          0.005        non-gauze                       ane,                          (wipes by OR       samples. 1
                      urethane                                to collect   product        US EPA         mg/kg         mg/kg        wipe stored                     wipes,                        NG, USEPA)         Matrix Spike
                      Filter                                  20-30        s              SOP            (Soil) or     (soil) or    in conical                      vials,                        48 hours           and 1 Matrix
                      (PUF)/                                  samples                     (Air/Soil/Wi   MDL           >1 µg/       vial or PUF                     jars,                         (wipes, soil,      Spike
                                                                                                                                2
                      Soil/                                   per day                     pe)            (Wipe)*       100cm        tube.                           ice,                          PUF by             Duplicate
                      Wipe                                    per team.                   OR NG                        (wipe)                                       shippi                        MwRI, SwRI)        per every
                                                                                          SOP                                                                       ng                                               20 soil and
                                                                                          (Soil/Wipe)                                                               contai                                           wipe
                                                                                          SwRI and                                                                  ners                                             samples.
                                                                                          MwRI SOG



  *Method Detection Limits (MDLs) are assumed to be above 1.0 µg/100 cm2.
                                                                                          (Soil and
                                                                                          Wipe)




                                                                                                                                                                                                                   207
ANNEX O - MORROW COUNTY
          COMPANION ANIMAL EVACUATION SUPPORT PLAN

I.   Purpose

     This annex to the CSEPP Response Plan provides procedures for providing support services
     including: sheltering, veterinary care, and return to owners, for displaced animals during and
     following a CSEPP Community Level Event.

II. Situation

        A. A Community Level Event has occurred at the Umatilla Chemical Depot.
        B. The Morrow County Court has declared a State of Emergency and delegated response
           authority to the Incident Commander.
        C. At risk citizens who have been directed to evacuate their residences will be advised to
           leave their shelters and bring their companion animals and/or high value livestock to
           locations provided through EAS messaging provided by the Incident Commander’s
           Public Information Officer.
        D. Unless other risk conditions preclude its use, The Morrow County Fair Grounds will
           serve as the Morrow County Emergency Animal Shelter (MCEAR).

III. Operations

        A. The Director of the Morrow County Fair will be contacted to open the facility.
        B. The County Animal Rescue Team (CART) vehicle, operated by the Morrow County
           Sheriff’s Department, will deploy to the fair grounds to support operations.
        C. Heppner Future Farmers of America (FFA), 4 H club members, and volunteers will be
           contacted and asked support the operation of the animal shelter site.
        D. If Sheriff’s Department personnel are not available, the director of the Heppner FFA will
           act as the MCEAR Coordinator.
        E. Temple Veterinary Clinic will be contacted to provide onsite veterinary support.
        F. Additional veterinary support will be requested thru the ICS resource management
           system to assist at the shelter site.
        G. No animals which may have been exposed to HD Mustard will be accepted at the
           MCEAR unless they have documentation that they have been decontaminated.
        H. Decontaminating Animal Procedures
           All animals will be treated as if they may have been exposed/contaminated and shall
           be processed through the decontamination facility along with their respective owners.
           The animals are the owners responsibility at all times. Owners will facilitate the
           washing of the animal per decontamination instructions from the decon attendant. If
           an animal becomes combative it shall be removed from the decontamination site to
           prevent injury to others.
           |
           The decontamination sites will furnish leashes which have the capability of being
           decontaminated. If the leash cannot be decontaminated due to type of material, a new


                                                                                               208
           leash will be issued on the clean side of the decontamination process.

           Animals will not be allowed in to the hospital or assistance center setting; instead
           they will need to be sent to a collection facility which has the proper means of
           housing and caring for them until at which time they are cleared to be returned to
           their owners.

      I.   MCEAR staff in the reception/registration area will have access to Level D Personnel
           Protection Equipment (PPE).
      J.   No dangerous animals will be accepted at the MCEAR.
      K.   Animals who appear to be ill will be segregated from the general animal population in a
           quarantine area.
      L.   All animals will be registered at the reception check in center, photographed, and
           provided with an identification code to assure reunification with the animal’s rightful
           owner.
      M.   The Morrow County Sheriff’s Department will provide animal control and constraint
           support as required.
      N.   During the registration process, owners will be asked to identify any special medical or
           dietary needs for their animals.
      O.   All animals will be segregated in separate pens or enclosures to prevent fighting and the
           spread of diseases as well as facilitate reunification of animals with their owners.
      P.   The MCEAR will establish a visiting area where owners can visit their animals during
           designated visiting hours.
      Q.   Staff will be on site continuously to assure the health and safety of the boarded animals.
      R.   All resource requests for resources to support MCEAR operations will be processed
           through the Morrow County Emergency Coordination Center (ECC) to the Incident
           Command Logistics Section at the Umatilla County EOC.
      S.   The MCEAR will be kept clean and sanitary conditions will be maintained for all animals
           housed within the facility.
      T.   The MCEAR coordinator will provide a daily situation report to the ECC which will be
           entered into the WebEOC log and provided to the Incident Commander.
      U.   At the conclusion of the event, and after all animals have been returned to their owners,
           the fairgrounds will be thoroughly cleaned and returned to the Fair Board for normal
           operations.

IV. Command and Control

      A. The MCEAR will operate utilizing Incident Command System (ICS).
      B. A Morrow County Sheriff’s Department Deputy, if available, will be the MCEAR
         Coordinator.
      C. If the Morrow County Sheriff’s Department does not have sufficient personnel, the
         Heppner FFA Club Director will serve as the MCEAR Coordinator.
      D. The MCEAR will be provided with a 450 MHz radio to communicate with the ECC and
         the Sheriff’s Department.
      E. If possible, the MCEAR will be provided with WiFi to allow access to WebEOC for
         reporting and resource requests.
      F. Automation support will be provided in the CART support vehicle.



                                                                                              209
      G. Land line telephone service will be available to support MCEAR operations.

V. Logistics

      A.  Initial equipment and supplies to support MCEAR operations are stored in the CART
         support vehicle.
      B. If additional resources are required, they will be ordered via the ICS resource
         management system.

VI. Finance

      A. The MCEAR will track all expenses related to operation and report them to the Finance
         Officer in the ECC.
      B. The Fair Board will be reimbursed for use of their facility to include losses related to
         any cancellation of scheduled events due to activation of the MCEAR.
      C. Temple Veterinary Services will be reimbursed for all time and materials expended in
         support of the MCEAR.




                                                                                            210
Animal Response (AR) Branch Director
Position Reference #: AR100

Supervisor: HSUS Director of Disaster Services or Vice President of Field & Disaster Services, and
jurisdictional Incident Command

Subordinate Positions: All AR Functions assigned to this event

General Position Description:
The Branch Director is responsible for coordination of the Animal Response Task Force (ARTF).
Communication with overall incident command, this position may, on small or isolated incidents act as
incident command. The BD is responsible for the ARTF daily action plan (DAP) and the implementation
of that plan through daily briefings, team management, task prioritizations, information management,
team accountability, and overall outcome of the response.

Specific Duties:
   • Develop Daily Action Plan with command staff and overall Incident Command
   • Implement DAP through communications and start of shift debriefings
   • Communicate status reports to Liaison or EOC or IC as appropriate
   • Maintain knowledge and control of overall Incident Action Plan (lAC)
   • Appoint Officers and Chiefs as needed
   • Take situation reports and updates from Chiefs and Officers
   • Determine overall response objectives and strategy.
   • Set immediate and shift priorities
   • Work with Public Information Officer(PIO) to develop and disseminate with PIO daily messages
      and response needs
   • Work closely with Liaison Officer for response needs and reports
  • Coordinate with key officials, working with liaison officer
  • Maintain contact and communication with HSUS HQ/Staff
  • Authorize/Approve release of information to community and media
  • Maintain overall responsibility for fiscal, equipment, safety, and
      personnel accountability.
  • Ensure accountability for all aspects of the response
  • Ensure documentation and proper reporting procedures are followed
  • Maintain a professional and respectful demeanor at all times to preserve and promote the good
      name of HSUS and other responding agencies

Reporting Responsibilities (forms):
DAILY SITUATION/SHIFT REPORTS
COMMAND BOARD
*All OTHER FORMS*




                                                                                             211
Animal Response Public Information Officer
Position Reference #: AR130

Supervisor: Animal Response Branch Director

Subordinate Positions: PIO deputies as assigned

General Position Description:
The Public Information Officer is responsible for organizing and all media contact for the disaster animal
issues. The PIO will report directly to the AR Branch Director, to develop, edit, and disseminate any
incident information that needs to reach the media and the public. The dissemination of information will
be done through press releases, press conferences, interviews, and direct solicitation of the local media
outlets. The position may require coordination with the Joint Information Center (JIC) or EOC PIO and
will be required to coordinate with Information Officers from other agencies involved in the disaster
efforts.


Specific Duties:
   • Attend shift briefings and give any media messages and updates as the situation warrants
   • Evaluate the media situation
   • Meet with and work closely with the Jurisdictional Commanders PIO to ensure accurate and
      complete information sharing
   • Obtain copies of any press releases pertaining to the incident
   • Set up an on-scene press center or work within the JIC
   • Coordinate with Operations Division for media visits to work sites and conduct media tours
   • Keep AR Branch Director informed of all press activities in advance
   • Assist in writing of daily situation reports
   • Assist in determination of daily message and brief all workers on that message
   • Coordinate with HSUS Communications department on the drafting and releasing of press
      materials
   • May also act as liaison officer for the EOC
Position will require a computer


Reporting Responsibilities (forms):
DAILY SITUATION/SHIFT REPORTS
PRESS DOCUMENTS AND COMMUNICATION FORM




                                                                                                 212
Animal Response Safety Officer
Position Reference #: AR150

Supervisor: Animal Response Branch Director

Subordinate Positions: AR Safety deputies as assigned

 General Position Description:
The Animal Response (AR) Safety Officer (SO) is responsible the overall safe operations of the animal
response efforts. Immediate supervision tasks are outlined to prevent accidents and protect the life
and health of the disaster responders; tasks include supervision of operations, vehicle inspections,
accountability, and coordination of security measures. The SO is responsible for collecting reports and
filing proper documentation on any hazards and injuries. The SO reports directly to the AR Branch
Director (BD). The Safety Officer may appoint deputies to assist in the oversight of the operations
procedures. The safety officer or the appointed deputy may halt any operations at any time in the
interest of ensuring immediate responder safety.

Specific Duties:
   • Conduct random team task safety checks for procedures or equipment usage
   • Report hazards and conditions to AR BD
   • Report, document, and follow up on any injuries to responders and volunteers
   • Ensure proper use of personal protective equipment
   • Develop and be familiar with emergency evacuation and medevac considerations
   • Identify potential hazards at AR incident locations (base, staging, shelter, command post, etc) as
      well as in field response areas
   • Attend daily shift briefings and update responders on current safety/hazard considerations
   • Enforce team duty limits
   • Ensure and stress security
   • Ensure medical rehab for all responders

This position will require orange spray paint, orange cones, and engineers tape.

Reporting Responsibilities (forms):
DAILY SITUATION/SHIFT REPORTS
COMMAND BOARD
*ALL OTHER FORMS*




                                                                                                213
Animal Response Liaison Officer
Position Reference #: AR170

Supervisor: Animal Response Branch Commander

Subordinate Positions: Liaison deputies as assigned

General Position Description:
The AR Liaison Officer acts as the primary contact between the AR branch and the other responding
agencies. These agencies may include, but are not limited to: VMATs, ARC, jurisdictional Emergency
Management, other animal care organizations. The AR Liaison maintains planning and operational
contact to ensure that any issues of concern or interest are identified and shared across agency lines.
This position may require time spent in the Emergency Operations Center, or the Response Command
Post. The position is especially important for multiple jurisdictional or multi-location response incidents.
As this position is a general coordination position across agency lines, this person may be appointed to
follow the response team from another agency.

Specific Duties:
   • Establish and maintain interagency contact list
   • Keep all agencies supporting the response abreast of incident status and response level
   • Monitor incident operations to identify current or potential interagency cross cutting
   • Assist in interagency communications to avoid duplication of efforts
   • Work closely with the other members of command staff to ensure consistent team delivery and
      unified professional appearance
   • Offer methods of coordination and promote the message of HSUS NDART to the other
      responding agencies.

Reporting Responsibilities (forms):
DAILY SITUATION/SHIFT REPORTS
COMMAND BOARD
*ALL OTHER FORMS*




                                                                                                    214
Animal Response Operations Section Chief
Position Reference #: AR300

Supervisor: Animal Response Branch Director

Subordinate Positions: AR Sheltering Supervisor, AR Veterinary Care
Supervisor, AR Rescue Supervisor, AR Evacuation/Transport Supervisor, and
as assigned

General Position Description:
The AR Operations Section Chief is responsible for overseeing all aspects of the response that involve
direct contact with animals impacted by the disaster. Operations Section Chief is responsible for
ensuring that proper procedures are followed per the Disaster Operations Guide in relation to all animal
issues. The operations chief is also responsible for ensuring that proper paperwork is completed and
filed accordingly. The position will report directly to the AR Branch Director (BD) and will conversely
disseminate all daily information or changes in operational tactics to all subordinate positions.

Specific Duties:
   • Attend daily shift briefings and conduct group briefings and updates as needed
   • Direct management and oversight of all tactical response functions
   • Establish appropriate tactical divisions as incident warrants
   • Appoint and supervise appropriate supervisors in each tactical division
   • Advise AR Commander. on operational/tactical section of the IAP
   • Request additional resources from logistics as needed
   • Maintain close communications with command staff for overall response considerations
   • Oversee and monitor all remote field operations
   • Determine communications needs and develop a communications plan with logistics chief
   • Compile daily situations analysis and complete appropriate reports


Reporting Responsibilities (forms):
DAILY SITUATION/SHIFT REPORTS
*ALL OPERATIONS SECTION FORMS*




                                                                                               215
AR Sheltering Supervisor
Position Reference #: AR310

Supervisor: Operations Section Chief

Subordinate Positions: AR Sheltering Team Leaders and Sheltering Team Members

General Position Description:
The AR Sheltering Director is responsible for the control and coordination of all animal sheltering
issues. The supervisor should have a wide range of animal husbandry skills and be able to
communicate and organize efforts. The position will attend and participate in daily or shift briefings
and debriefings, complete reports, and manage subordinate positions. The supervisor should help set
and enforce animal sheltering standards, and working with the logistics section will ensure that all
animal needs are met.

Specific Duties:
   • Oversee all animal shelters and shelter operations
   • Conduct shift briefings for animal sheltering staff
   • Give reports at daily briefings and debriefings as requested by command
   • Set and ensure compliance with animal sheltering standards for sanitation, humane treatment,
      and general care
   • Will coordinate with EMA or Liaison Officer for site selections
   • Will ensure proper equipment and accommodations are available through logistics
   • Will appoint appropriate AR Sheltering Team Leaders
   • Oversee and approve all supply requests from AR Sheltering Teams
   • Report directly to the AR Operations Section Chief on any concerns, issues, complaints, or
      needs
   • Will conduct spot checks on all emergency animal shelters to ensure compliance with care and
      sanitation standards
   • Request additional resources as needed
   • Ensure complete and accurate documentation using appropriate forms
   • Collect and ensure proper storage of all sheltering forms.

Reporting Responsibilities (forms):
ANIMAL CARE SCHEDULE (2 pages)
RELEASE TO FOSTER CARE
RELEASE TO OWNER
RELEASE TO VET FACILITY
CAGE CARD -- USE ONE FROM LOCAL ANIMAL SHELTER
FOSTER CARE AGREEMENT (Sample - 2 pages)
REGISTRATION & AGREEMENT - PET FRIENDLY SHELTER
ANIMAL FACILITY SURVEY




                                                                                                216
AR Intake/Disposition Supervisor
Position Reference #: AR311

Supervisor: AR Sheltering Supervisor

Subordinate Positions: As assigned

General Position Description:
The AR Intake/Disposition Supervisor oversees the intake and release functions of the emergency
shelter. The position will involve documentation of all animals brought into the shelter, and completion
of any paperwork in regards to animals that are returned to owners or otherwise moved out of the
shelter.

Specific Duties:
   • Assigning animal tracking numbers as animals are brought into the emergency shelter
   • Completion of all intake paperwork
   • Assignment of an adoption/return to owner counselor
   • Tracking of any animals rescued and taken to other facilities (e.g., veterinary care facility)
   • Coordination of all animal tracking with medical, rescue, evacuation/transport, foster care, and
      adoption/return to owner.
   • Coordinating the found animal database or information system
   • Closing out all open paperwork for all types of disposition of animals


Reporting Responsibilities (forms):
REGISTRATION AND AGREEMENT - PET FRIENDLY SHELTER
ANIMAL RESCUE REQUEST FORM
ANIMAL FACILITY SURVEY
LOST ANIMAL ALERT FORMS
ANIMAL INTAKE/RELEASE FORM
EMERGENCY RELEASE FORM
ANIMAL CARE SCHEDULE
NOTICE OF FOUND ANIMAL
RELEASE TO OWNER
RELEASE TO VETERINARY FACILITY
RELEASE TO FOSTER CARE
DISASTER RELIEF REPORTS
SITUATION/SHIFT REPORT
FOSTER CARE AGREEMENT




                                                                                                  217
Animal Response Shelter Team Leader
Position Reference #: AR 315 (Companion) AR 316 (Equine/Livestock)

Supervisor: AR Sheltering Supervisor

Subordinate Positions: AR Sheltering Team Member

General Position Description:
The AR Sheltering Team Leader will report directly to the Animal Sheltering Director. The team leader
will be assigned to deal specifically with one subsection of the animal sheltering in a response,
(example: companion vs. equine.) The team leader will be the immediate supervisor for the team
members and emergent assigned volunteers.

Specific Duties:
   • Ensure that all team members follow all HSUS Policies that relate to their job descriptions
   • Work directly for the care of any animals in the shelter
   • Check all animals at end of daily shift to ensure that all have water and are safe and a accounted
      for
   • Complete a daily shift pass on log
   • Give a shift report and census to Animal Sheltering Director
   • Coordinate with Animal Sheltering Director for any animal needing medical care
   • Request any needed supplies through Animal Sheltering Director
   • Ensure proper documentation of all animal interactions and any special notes on animal
      conditions
   • May be directly involved in training volunteers
   • Stocking any necessary supplies
   • Inspects and ensures safety and quality of supplies especially food and water
  • Assist with intake and proper placement/housing of animals
  • Assist with disposition of animals
  • Assign tasks to team members as needed
  • Ensure sanitary conditions in shelter at all times


Reporting Responsibilities (forms):
ANIMAL CARE SCHEDULE
REGISTRATION AND AGREEMENT - PET FRIENDLY SHELTER
DISASTER RELIEF REPORTS
SITUATION/SHIFT REPORT




                                                                                               218
Animal Response Sheltering Team Member
Position Reference #: AR318

Supervisor: AR Sheltering Team Leader

Subordinate Positions: None

General Position Description:
Animal Sheltering Team Members are assigned to a specific team based on their knowledge and
experience. The position’s main responsibility is to care for the animals and ensure humane and
sanitary conditions within the shelter. Team members may be asked to deal with animals, track
paperwork, administer medications, clean cages, feed, exercise, or provide general team support. It is
the responsibility of the team member to ensure their own personal safety, as well as the safety of their
team and the animals. The team member will be directly supervised by the team leader.


Specific Duties:
   • Responsible for personal safety, and the safety of the team members and animals around them.
   • Must be sure to work within their skill and training level.
   • May be responsible for cleaning cages and general shelter area
   • May be responsible for feeding and watering animals in shelter
   • May be responsible for documenting animal’s condition, status, and care provided.
   • May be responsible for assisting owners in caring for their pets in a pet friendly shelter
   • Could be responsible for exercise of animals, administration of medications, general care,
      grooming and bathing, and other duties as assigned.
   • Must work within the procedures outlined in the HSUS Disaster Operations Manual.


Reporting Responsibilities (forms):
ANIMAL CARE SCHEDULE
REGISTRATION AND AGREEMENT - PET FRIENDLY SHELTER
DISASTER RELIEF REPORTS




                                                                                                219
AR Evacuation/Transport Supervisor
Position Reference #: AR320

Supervisor: AR Operations Section Chief

Subordinate Positions: AR Evac/Transportation Team Leader, Evac/Transport Team Members,
others as assigned

General Position Description:
The AR Evacuation/Transport Supervisor oversees all animal transport issues. This includes but is not
limited to the evacuation or transport of animals rescued or captured by the AR Rescue Team. The
position requires the ability to multi-task and to prioritize to efficiently move animals in the safest
possible manner. The Evac/Trans Supervisor must have a working knowledge of the area or the ability
to easily gather and process intelligence about transportation routes and final destinations.

Specific Duties:
   • Gather reports and intelligence on animals in need of transport
   • Dispatching of appropriate units to appropriate calls.
   • Arrange AR Evacuation/Transport Teams to work with the AR Rescue Teams in the disaster
      affected area
   • Ensure proper documentation and transport procedures are followed
   • Coordinate with other animal organizations for evacuation of animals shelters as needed
   • Arrange for transport of adoptable animals as needed
   • Coordinate and assign evacuation or transport duties to teams as needed
   • Work with logistics on appropriate and needed supplies for transportation efforts
  • Supervise the individual teams to ensure proper procedures are followed
  • Attend daily/shift briefings and give reports as requested
  • Work with AR Operations Section Chief to assess overall evacuation and transport response
      necessary.


Reporting Responsibilities (forms):
DISPATCH LOG
EVACUATION/TRANSPORTATION TRIP LOG
RESCUE TRIP LOG
DISASTER RELIEF REPORTING FORM
ANIMAL RESCUE REQUEST FORM
NOTICE OF FOUND ANIMAL




                                                                                               220
AR Evacuation/Transport Team Leader
Position Reference #: AR325

Supervisor: Evacuation/Transport Supervisor

Subordinate Positions: Evacuation/Transport Team Members

General Position Description:
The AR Evacuation/Transportation Team Leader is responsible for the team operations in the field as
they relate directly to the transportation and evacuation of animals. The position will directly work with
and supervise the AR Evacuation/Transport Team Members. The position will report directly to the AR
Evacuation/Transport Supervisor, and will take orders and report directly from that person. The
position requires a working knowledge of animal handling considerations and safe vehicle operations.
The team leader is responsible for the safe operations and overall welfare of the team members and
must follow proper procedure and guidelines to ensure the same.

Specific Duties:
   • Obtain assignments and reports from AR Evacuation/Transport Supervisor
   • Will work with all team members to ensure safe and proper procedures
   • Supervise and participate in animal handling and transport
   • Coordinate vehicle operations within team
   • Completion of shift trip log with proper documentation of all require information
   • Reporting back to AR Evacuation/Transport Supervisor on animals in transport and current
      conditions
   • Accurate reporting on all animals transported
   • Work closely with AR Transportation Officer


Reporting Responsibilities (forms):
EVACUATIONITRANSPORTATION TRIP LOG
RESCUE TRIP LOG
DISASTER RELIEF REPORTING FORM
ANIMAL RESCUE REQUEST FORM
NOTICE OF FOUND ANIMAL




                                                                                                   221
AR Evacuation/Transport Team Member
Position Reference #: AR328

Supervisor: Evacuation/Transport Team Leader

Subordinate Positions: as assigned

General Position Description:
The AR Evacuation/Transport Team Member is responsible for hands-on animal transportation. The
position requires the ability to safely and legally operate the assigned vehicle, and a working
knowledge of animal handling and husbandry procedures. The position will report directly to the AR
Evacuation/Transport Team Leader and will take orders and assignments from same.

Specific Duties:
   • Animal handling
   • Vehicle operations
   • Map reading
   • Proper documentation of mileage and situation for all transports
   • Proper documentation of any direct involvement in animal transports or evacuations
   • Other duties as assigned


Reporting Responsibilities (forms):
EVACUATION/TRANSPORTATION TRIP LOG
RESCUE TRIP LOG
DISASTER RELIEF REPORTING FORM
ANIMAL RESCUE REQUEST FORM
NOTICE OF FOUND ANIMAL




                                                                                             222
AR Rescue Supervisor
Position Reference #: AR330

Supervisor: AR Operations Section Chief

Subordinate Positions: Rescue Team Leaders

General Position Description:
The AR Rescue Supervisor is responsible for overseeing and coordinating animal rescue efforts
needed in a disaster. The position requires a working knowledge of animal handling skills, including
many species, as well as knowledge of technical rescue operations. The position will organize and
appoint AR Rescue Team Leaders and Members, and will be responsible for triage of all incoming
rescue requests.

Specific Duties:
   • Attend daily and shift briefings
   • Appoint and supervise all AR Rescue Teams
   • Collect intelligence on animals in need of rescue from sources and assign appropriate teams to
      handle those rescue efforts
   • Dispatch the rescue teams using approved system and documenting all dispatches on the
      appropriate form
   • Collect and review all rescue paperwork
   • Ensure complete and accurate documentation is maintained by all rescue team personnel
  • Work with Logistics personnel through appropriate channels to ensure equipment is available
  • Oversee technical rescue operations if possible to ensure collaborative and safe procedures are
      followed
  • Work with operations command to prioritize rescue efforts for personnel and animal safety.


Reporting Responsibilities (forms):
DISPATCH LOG
EVACUATION/TRANSPORTATION TRIP LOG
RESCUE TRIP LOG
DISASTER RELIEF REPORTING FORM
ANIMAL RESCUE REQUEST FORM
NOTICE OF FOUND ANIMAL




                                                                                               223
AR Rescue Team Leader
Position Reference #: AR335

Supervisor: AR Rescue Supervisor

Subordinate Positions: Rescue Team Members

General Position Description:
The AR Rescue Team Leader is responsible for a team of up to 5 rescue team members. The team
leader must ensure safe rescue procedures are followed and must ensure the safety and well being of
the team above all. The position requires a working knowledge and ability to execute technical animal
rescue operations; ideally the position will be filled by someone with an advanced tactical rescue
certification.

Specific Duties:
   • Oversee team operations to ensure safety.
   • Work with team members to rescue animals
   • Accept assignments for AR Rescue Supervisor
   • Execute animal rescues as possible and as assigned by AR Rescue Supervisor
   • Use approved methods of animal rescue and handling
   • Maintain proper records of all rescue efforts
   • Maintain proper documentations of all situations found and report any hazards or findings to AR
      Rescue Supervisor
   • Conduct searches and animal rescue efforts
   • Work with AR Evacuation/Transport Team for movement of found/rescued animals


Reporting Responsibilities (forms):
ANIMAL RESCUE REQUEST FORM
NOTICE OF FOUND ANIMAL
RESCUE TRIP LOG
DISASTER RELIEF REPORTING FORM




                                                                                             224
AR Rescue Team Member
Position Reference #: AR338

Supervisor: AR Rescue Team Leader

Subordinate Positions: as assigned

General Position Description:
The AR Rescue Team Member is responsible for participating in animal rescue efforts in the field. The
rescue efforts may be assigned or found situations. The position requires working knowledge of animal
handling for multiple species, and a working knowledge of technical rescue operations. The position
also requires the ability to work safely with a team in a potentially hazardous environment.

Specific Duties:
   • Participate in animal rescues and rescue efforts
   • Document all rescues
   • Report all hazards and situations to the team leader
   • Safely rescue, trap, or catch free roaming domestic animals and injured wildlife
   • Arrange with team leader for safe evacuation or transportation of rescued animals
   • Other duties as assigned


Reporting Responsibilities (forms):
ANIMAL RESCUE REQUEST FORM
NOTICE OF FOUND ANIMAL
RESCUE TRIP LOG
DISASTER RELIEF REPORTING FORM




                                                                                             225
AR Veterinary Care Supervisor
Position Reference #: AR350

Supervisor: AR Operations Section Chief

Subordinate Positions: Veterinarians

*NOTE: Please be aware that veterinary licenses may not be valid in the state that requires the
response. Please note that this does not prohibit response, but may restrict activities of a medical
nature.*

General Position Description:
The AR Veterinary Care Supervisor will be a veterinarian responsible for overseeing all medical
operations in the response. The AR Veterinary Care Supervisor must work with the AR Operations
Chief to ensure proper care is available for the animals affected by the disaster. The position requires
the person to be a licensed veterinarian with the ability to manage and supervisor the medical
operations of the vets responding to the disaster. In the event of a small scale response, the position
may be filled by a licensed veterinary technician.

Specific Duties:
   • Overseeing animal medical needs and treatments
   • Ensuring that appropriate medications are made available for the care of animals
   • The position may be required to make euthanasia decisions and set standards based on the
      response
   • Work closely with the AR Operations Section Chief to ensure that medical needs are met for the
      animals.
   • Oversee the rendering of veterinary care, and assist in the triaging of incoming medical needs.
   • Responsible for maintaining inventory of veterinary supplies and medications
   • Responsible for maintaining records of veterinary care rendered


Reporting Responsibilities (forms):
MEDICAL INTAKE FORM
SUPPLY USAGE FORM
NOTATION OF CARE
EUTHANASIA SLIPS
RELEASE TO VETERINARY CARE FACILITY




                                                                                                  226
AR Veterinarian - Small Animal
Position Reference #: AR351

Supervisor: AR Veterinary Care Supervisor

Subordinate Positions: Veterinary Technician - Small Animal, or as assigned

General Position Description:
The AR Veterinary will deal with animals that require medical care that are brought into the shelter. The
position will require the ability to triage medical cases and the ability to make decisions on euthanasia
with the AR Veterinary Care Supervisor. The position will have a vet tech or assistant assigned, and
therefore requires the ability to supervise.

Specific Duties:
   • Triage all animals brought into their sector
   • Administration of vaccinations
   • Laboratory testing as necessary and available
   • Treatment of animals for disaster related medical conditions
   • Possibly performance of surgical procedures as needed and as possible
   • Administration of medications and other care as needed
   • Documentation of all animal care and medication administered
   • Reporting and appropriate documentation of any euthanasia or carcass disposition
   • Ensure that appropriate husbandry and care needs are met by all animals under medical care


Reporting Responsibilities (forms):
MEDICAL INTAKE FORM
SUPPLY USAGE FORM
NOTATION OF CARE
EUTHANASIA SLIPS
RELEASE TO VETERINARY CARE FACILITY




                                                                                                  227
AR Veterinary Technician - Small Animal
Position Reference #: AR355

Supervisor: Veterinarian - Small Animal, or as assigned

Subordinate Positions: As assigned

General Position Description:
The AR Veterinary Technician is responsible for assisting the veterinarian on scene with medical care.
In the event that there is no vet on scene the vet tech will be responsible for the triage of all incoming
animals, and advising on the movement of animals in need of care to appropriate medical facilities. The
position will require the ability to calculate medication dosages, take vital signs, and knowledge of
medical care procedures.

Specific Duties:
   • Assisting the veterinarian with medical procedures
   • Assisting with intake and triage of animals for care
   • Administration of medications and vaccines as assigned
   • Documentation of medical care
   • Taking of vital signs, and documentation of changes in status
   • Assisting in euthanasia as needed
   • Assisting in surgery as needed
   • General care and husbandry of animals in the medical sector
   • Other duties as assigned


Reporting Responsibilities (forms):
MEDICAL INTAKE FORM
SUPPLY USAGE FORM
NOTATION OF CARE
EUTHANASIA SLIPS
RELEASE TO VETERINARY CARE FACILITY




                                                                                                 228
AR Veterinarian - Large Animal
Position Reference #: AR361

Supervisor: AR Veterinary Care Supervisor

Subordinate Positions: Veterinary Technician - Large Animal, or as assigned

General Position Description:
The AR Veterinary will deal with animals that require medical care that are brought into the shelter. The
position will require the ability to triage medical cases and the ability to make decisions on euthanasia
with the AR Veterinary Care Supervisor. The position will have a vet tech or assistant assigned, and
therefore requires the ability to supervise.


Specific Duties:
   • Triage all animals brought into their sector
   • Administration of vaccinations
   • Laboratory testing as necessary and available
   • Treatment of animals for new or pre-existing medical conditions
   • Possibly performance of surgical procedures as needed and as possible
   • Administration of medications and other care as needed
   • Documentation of all animal care and medication administered
   • Reporting and appropriate documentation of any euthanasia or carcass disposition
   • Ensure that appropriate husbandry and care needs are met by all animals under medical care


Reporting Responsibilities (forms):
MEDICAL INTAKE FORM
SUPPLY USAGE FORM
NOTATION OF CARE
EUTHANASIA SLIPS
RELEASE TO VETERINARY CARE FACILITY




                                                                                                  229
AR Veterinary Technician - Large Animal
Position Reference #: AR365

Supervisor: Veterinarian - Large Animal, or as assigned

Subordinate Positions: As assigned

General Position Description:
The AR Veterinary Technician is responsible for assisting the veterinarian on scene with medical care.
In the event that there is no vet on scene the vet tech will be responsible for the triage of all incoming
animals, and advising on the movement of animals in need of care to appropriate medical facilities. The
position will require the ability to calculate medication dosages, take vital signs, and knowledge of
medical care procedures.


Specific Duties:
   • Assisting the veterinarian with medical procedures
   • Assisting with intake and triage of animals for care
   • Administration of medications and vaccines as assigned
   • Documentation of medical care
   • Taking of vital signs, and documentation of changes in status
   • Assisting in euthanasia as needed
   • Assisting in surgery as needed·
   • General care and husbandry of animals in the medical sector
   • Other duties as assigned


Reporting Responsibilities (forms):
MEDICAL INTAKE FORM
SUPPLY USAGE FORM
NOTATION OF CARE
EUTHANASIA SLIPS
RELEASE TO VETERINARY CARE FACILITY




                                                                                                 230
AR Veterinarian - Exotic Animal
Position Reference #: AR371
Supervisor: AR Veterinary Care Supervisor

Subordinate Positions: Veterinary Technician - Exotic Animal, or as assigned

General Position Description:
The AR Veterinary will deal with animals that require medical care that are brought into the shelter. The
position will require the ability to triage medical cases and the ability to make decisions on euthanasia
with the AR Veterinary Care Supervisor. The position will have a vet tech or assistant assigned, and
therefore requires the ability to supervise.


Specific Duties:
   • Triage all animals brought into their sector
   • Administration of vaccinations
   • Laboratory testing as necessary and available
   • Treatment of animals for new or pre-existing medical conditions
   • Possibly performance of surgical procedures as needed and as possible
   • Administration of medications and other care as needed
   • Documentation of all animal care and medication administered
   • Reporting and appropriate documentation of any euthanasia or carcass disposition
   • Ensure that appropriate husbandry and care needs are met by all animals under medical care


Reporting Responsibilities (forms):
MEDICAL INTAKE FORM
SUPPLY USAGE FORM
NOTATION OF CARE
EUTHANASIA SLIPS
RELEASE TO VETERINARY CARE FACILITY




                                                                                                  231
AR Veterinary Technician - Exotic Animal
Position Reference #: AR375

Supervisor: Veterinarian - Exotic Animal, or as assigned

Subordinate Positions: As assigned

General Position Description:
The AR Veterinary Technician is responsible for assisting the veterinarian on scene with medical care.
In the event that there is no vet on scene the vet tech will be responsible for the triage of all incoming
animals, and advising on the movement of animals in need of care to appropriate medical facilities. The
position will require the ability to calculate medication dosages, take vital signs, and knowledge of
medical care procedures.


Specific Duties:
   • Assisting the veterinarian with medical procedures
   • Assisting with intake and triage of animals for care
   • Administration of medications and vaccines as assigned
   • Documentation of medical care
   • Taking of vital signs, and documentation of changes in status
   • Assisting in euthanasia as needed
   • Assisting in surgery as needed
   • General care and husbandry of animals in the medical sector
   • Other duties as assigned


Reporting Responsibilities (forms):
MEDICAL INTAKE FORM
SUPPLY USAGE FORM
NOTATION OF CARE
EUTHANASIA SLIPS
RELEASE TO VETERINARY CARE FACILITY




                                                                                                 232
Animal Response Logistics Section Chief
Position Reference #: AR400

Supervisor: Animal Response Branch Director

Subordinate Positions: Donations Manager, Volunteer Coordinator, Communications Officer,
Transportation Officer, Supply Officer, and others as assigned

General Position Description:
The Logistics Section Chief is responsible for ensuring that needed equipment, personnel, supplies, and
services are available for the Animal Response Branch. The Logistics Section Chief will oversee all
supply and demand procedures, and will ensure complete and accurate record keeping for all incoming
and distributed supplies. Also, coordination with the command staff is essential for effective logistics
support.

Specific Duties:
   • Identify, define and acquire immediate needs of team
   • Establish/utilize the management/accountability system for team equipment and supplies
   • Utilize the established support request procedures
   • Determine/establish the ability to obtain, move, and store resources
   • Evaluate requests for additional personnel and skilled response needs
   • Administer the volunteer orientation program on scene for unaffiliated volunteers
   • Work with operations and command to determine communications needs and supervise the
      administration of those needs.
   • Track and maintain all equipment
   • Supervise all incident support needs except that of aviation
   • Supervise all donation acquisition and requests for supplies to be donated
   • Coordinate donations requests through PIO and Liaison.
   • Establish transport capacity
   • Ensure food, water, supplies, accommodations for all AR responders
   • Provide for medical care for AR Responders
   • Complete and accurate record keeping is paramount.


Reporting Responsibilities (forms):
VOLUNTEER APPLICATION                                DISPATCH LOG
VOLUNTEER LIABILITY RELEASE                          SUPPLY REQUEST FORM
VEHICLE INSPECTION FORM                              REPAIR REQUEST FORM
DAILY TRIP INSPECTION FORM                           PERSONNEL LOG SIGN IN
VOLUNTEER TRAINING SIGN OFF                          PHONE LOG
VOLUNTEER BADGES (SAMPLE)                            RADIO COMMUNICATION LOG




                                                                                               233
AR Volunteer Manager
Position Reference #: AR410

Supervisor: AR Logistics Section Chief

Subordinate Positions: As assigned

General Position Description:
The AR Volunteer Manager is responsible for management of volunteers in the disaster effort. The
position will require the ability to interview and screen emergent volunteers at the emergency sheltering
compound. The position will also be responsible for establishing tracking procedures to document all
volunteer man hours, contact information, and liability releases.

Specific Duties:
   • Identification of volunteers and assignment of tracking procedures
   • On scene screening and training of emergent volunteers
   • Determination of appropriate tasks for emergent volunteers
   • Documentation of any volunteer tasks, injuries, etc
   • Ensuring that all volunteers are briefed daily on tasks and daily needs
   • Paperwork management especially for liability releases for all on scene volunteers
   • Work closely with the Finance/Administration Section


Reporting Responsibilities (forms):
VOLUNTEER APPLICATION
VOLUNTEER LIABILITY RELEASE
PERSONNEL LOG SIGN IN
VOLUNTEER TRAINING SIGN OFF
VOLUNTEER BADGES (SAMPLE)




                                                                                                234
AR Communications Officer
Position Reference #: AR420

Supervisor: AR Logistics Section Chief

Subordinate Positions: as assigned, including general Radio Operators (non operational)

General Position Description:
The AR Communications Officer is responsible for the general communication procedures and
equipment utilized during a disaster. The person must be knowledgeable about all levels of radio
communications, able to program frequencies and organize the communication effort as needed. An
amateur radio operator’s license is a plus but is not required.

Specific Duties:
   • Assigning channels and frequencies for communications with teams and resources
   • Checking communications logs for both radio and telephone as applicable
   • Assigning communications operations to appropriate individuals
   • Setting up the phone, fax, and computer capacity
   • Establishing a workable radio capacity
   • Working with the Logistics Section to ensure that equipment needs are met
   • Supervising other communications activities as needed
   • Supervising radio and telephone operations as needed


Reporting Responsibilities (forms):
PHONE LOG
RADIO COMMUNICATIONS LOG
DISPATCH LOG
SUPPLY REQUEST FORMS




                                                                                          235
AR Supply Officer
Position Reference #: AR430

Supervisor: AR logistics Section Chief

Subordinate Positions: as assigned

General Position Description:
The AR Supply Officer is responsible for the stocking and distribution of the supplies acquired or
stockpiled by the communications section. The position will be responsible for the accounting, and
inventory of the base camp. The position will utilize and enforce use of the appropriate supply
requisition channels.

Specific Duties:
   • Stocking of incoming supplies
   • Management of stocking area and appropriate placement and storage of materials
   • Acceptance of supply requisition forms
   • Documentation of location and quantities of supplies
   • Distribution of requested supplies through appropriate channels
   • Ordering of new supplies or for restocking
   • Working closely with AR logistics Section Chief and Donation Manager to ensure that all supply
      needs are met
   • Complete and file all appropriate paperwork for each shift
   • Attend daily or shift briefings and give reports as requested
   • Work closely with Finance/Administrative Section


Reporting Responsibilities (forms):
SUPPLY REQUEST FORM
ACCOUNTING FORM




                                                                                              236
AR Transportation Officer
Position Reference #: AR440

Supervisor: AR Logistics Section Chief

Subordinate Positions: as assigned

General Position Description:
The AR Transportation Logistics Officer is responsible for overseeing the vehicular operations and
supplies. The position requires a basic understanding of mechanical equipment and the necessary
terminology. The position will be responsible for the maintenance of the vehicles being used in the
animal disaster services.

Specific Duties:
   • Daily inspection of vehicles used in the disaster response
   • Maintenance or repairs for the vehicles
   • Obtaining necessary transportation equipment
   • Documentation of any repairs, needs, etc
   • Working closely with the AR Evacuation/Transport and AR Rescue Team to ensure the safety
      of the vehicles used in the field
   • Other duties as assigned
   • Working closely with AR Safety Officer
   • Maintain stock of standard forms and equipment in all vehicles
   • Provide and receive all daily vehicle use logs
   • Review vehicle logs with AR Logistics Section Chief and other supervisory positions
      periodically.

Reporting Responsibilities (forms):
VEHICLE INSPECTION FORM
DAILY TRIP INSPECTION FORM
REPAIR REQUEST FORM




                                                                                               237
Animal Response Finance/Administration Section Chief
Position Reference #: AR500

Supervisor: Animal Response Branch Director

Subordinate Positions: Administrative/Finance positions as assigned

General Position Description:
The AR Finance/Administrative Section (F/A) Chief is responsible for the overall administrative
functions within the incident response. The section chief is also responsible for tracking all financial
costs and personnel hours during the response and recovery phase of the incident. The section chief
may be authorized to sign purchase orders and will be appointed to manage all check requests and
bills to be paid. The F/A Chief will also be responsible for obtaining, filing, and storing all reports and
documents during and after the response.


Specific Duties:
   • Supervise and track all financial aspects of an incident
   • Track expenditures and report to headquarters
   • Coordinate any required wire transfers and disbursement requests with headquarters
   • Manage all office functions (faxing, copying, filing, etc)
   • Maintain accountability and reporting requirements in accordance with HSUS Disaster
      Operations Guide (Draft)
   • Ensure accurate record keeping of all functions
   • Ensure accurate recording keeping of daily personnel hours, especially volunteer responders
   • Manage vendor contracts, leases, and equipment time records with logistics section chief
   • Follow up with all injury, compensation, and property issues and claims
   • Prepare and provide all incident cost analysis and reports
   • Work closely with Donation Management to track all financial donations and in-kind goods or
      services.

Reporting Responsibilities (forms):
VOLUNTEER BADGE (SAMPLE)
VOLUNTEER INTAKE FORM
VOLUNTEER RELEASE / LIABILITY
PERSONNEL ROSTER SIGN IN/OUT
PHONE LOG
ACCOUNTING REPORTS
EXPENSE REPORTS
DONATIONS RECORDS




                                                                                                    238
Animal Response Planning Section Chief
Position Reference #: AR600

Supervisor: Animal Response Branch Director

Subordinate Positions: Planning positions as assigned

General Position Description:
The AR Planning Section chief is required to maintain constant vigilance for potential changes that will
need to be made in operational procedures. The planning chief will have to monitor for changes in
weather conditions, potential needs for additional or specialized personnel, and escalation or
de-escalation. The planning section chief will report directly to the AR commander and will coordinate
planning functions with the liaison officer and the operations chief.

Specific Duties:
   • Collect, evaluate, process, and disseminate information on situation for the purpose of planning.
   • Monitor weather and scene conditions
   • Prepare next shift briefings
   • Prepare daily planning situation reports and discuss potential needs with command staff
   • Assess resource capacity for response
   • Collect, organize, and map all incident intelligence
   • Develop and assist in implementation of de-mobilization plan
   • Establish and enforce an emergent volunteer program
   • Assist in initial damage assessment and resource identification for deployment
   • Coordinate ongoing assessment and changing situational needs with command staff
   • Identify needs not being met by overall IAP.

Reporting Responsibilities (forms):
DAILY SITUATION/SHIFT REPORTS
PHONE LOG




                                                                                                 239
Disaster
Planning

Forms




           240
                          THE HUMANE SOCIETY OF THE UNITED STATES
                      EMERGENCY ANIMAL SHELTERING CLASS
                            EXPLANATION OF FORMS

The f ollowing f orms ar e t emplates f or your use in dev eloping and implementing a disaster plan f or
emergency an imal sheltering. F eel f ree t o copy t hem and adapt t hem t o t he par ticular needs o f your
community.

Many of the f orms hav e a b lank l ine i n the upper r ight-hand c orner f or you to r ecord a t racking or log
number. It is important to fill out a separate form with a unique tracking number for each animal.

If possible, have your printer use carbonless copy paper for your blank forms—and do so well ahead of
the disaster. You will want multiple copies of most completed forms. Also, a photocopier is an essential
piece of equipment in this k ind of op eration, as w ell as t hree-ring b inders an d t abs t o k eep t rack of
forms.

SPECIAL NOTE: Several of the forms are legal in nature and should be reviewed by local attorneys to
make sure they are in line with state and local laws.

 Name of Form                             Comments                                                   Quantity
 Animal Care Schedule                     To record identifying information about each animal
                                          housed and cared for in the emergency shelter, and
                                          track all care provided to the animal. [Print 2-sided
                                          on card stock, place in zippered plastic bag.]

 Animal Facility Survey                   To gather information for the community animal
                                          disaster plan about facilities that house animals on a
                                          regular basis. It provides disaster responders with
                                          essential information on the location of animals and
                                          on hazardous conditions that may hamper rescue
                                          efforts,

 Animal Intake/Release Form               To identify an animal, its owners, and its health and
                                          behavior, and track an animal from entry into the
                                          emergency shelter system to departure.

 Animal Medical Intake Form               Used for animals being brought into the Veterinary
                                          Care section. Should stay with animal throughout
                                          the stay in medical area and upon return to general
                                          shelter.

 Animal Release to Foster Care            Records the location of an animal transferred to Foster
                                          Care.
 Animal Release to Owner                  Records transfer of animal back to owner.

 Animal Release to Vet Facility           Records transfer of an animal to a veterinary
                                          facility.
 Animal Rescue Request Form                Distributed to animal owners AND any disaster
                                           workers in the area, to give rescue teams detailed
                                           information on any animals to be rescued, including
                                           location, and allows for tracking an animal.
 Cage Card                                Not included in pack. Typically a response team will
                                          use cage cards from a local (receiving) shelter in
                                          order to be consistent.




                                                                                                                241
Name of Form                    Comments                                                    Quantity
Rescue Trip Log                 Used by field teams to track and document daily
                                activities and actions. Should support information
                                in Dispatch Log and Evacuation / Transportation Trip
                                Log.

Registration & Agreement        Used for families entering a pet-friendly public
— Pet Friendly Evacuation       evacuation shelter. It is a record about the animal
Shelter (2 pp)                  and human family members and constitutes a
                                signed agreement between family members and a
                                shelter, stating that they will abide by the rules of the
                                shelter.

Supply Request Form             To be managed by the logistics officer. Can be used
                                to collect needs for shopping trips, etc.

Veterinary Supplies Used        This form is an example of a form that most vet
                                hospitals use. It has the basic supplies and
                                medications that may be administered, and it is used
                                to track what each animal received. This is useful for
                                restocking, ordering, and calculation of costs in the
                                event that there would be any compensation
                                received.

Volunteer Badge (Sample)        A sample template for ID badges for volunteers. Can
                                be color-coded according to type of job being done,
                                etc. Photo IDs should also be presented when
                                using this badge.

Volunteer Intake Form           To determine the skills and availability of volunteers.

Volunteer Release / Liability   Used whenever organizations use volunteers to help
                                with animal relief efforts. Check with a local attorney
                                on what type of release best suits your organization.




                                                                                                       242
                                                                                         ANIMAL CARE SCHEDULE


DOG ________ CAT ________ BIRD ________ HORSE ________ OTHER _____________________________ DATE ARRIVED_______________

M/F_________ SPAYED/NEUTERED ________ BREED ______________________________________________ COLOR _____________________

DISTINCT MARKINGS ______________________________________________________________________________________________________

SPECIAL DIET OR REQUIREMENTS __________________________________________________________________________________________

___________________________________________________________________________________________________________________________

                                ANIMAL CARE SCHEDULE – Please Place On Outside of Cage or Pen
  DATE          TIME WALKED         TIME FED         TIME CAGE / PEN                COMMENTS                  CARETAKER'S
                                                        CLEANED                                                INITIALS




                                                                                                                         243
                                                    ANIMAL FACILITY SURVEY
                                                          for Emergency Response                     LOG #: _______________



NAME OF FACILITY                                                                                       DATE


ADDRESS


CLOSEST CROSS STREET
Are animals housed in the facility?                       Yes              No                 Days             Nights

TIMES


KINDS OF ANIMALS HOUSED


DESCRIBE WHERE IN THE BUILDING THE ANIMALS ARAE LOCATED


WHICH ENTRANCE IS CLOSEST TO THE AREA?
Does the facility use oxygen, disinfectants, or other chemicals?                             Yes                    No

LIST TYPES


DESCRIBE WHERE THESE ARE STORED IN RELATION TO WHERE THE ANIMALS ARE


HOW ARE THE ANIMALS CONFINED WITHIN THE FACILITY?
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ARE LEASHES AND/OR CARRIERS READILY AVAILABLE? WHERE?

FACILITY CHARACTERISTICS
Single, free-standing building?                             Yes                 No           Age of Building ________________


TYPE OF CONSTRUCTION
Is a residence attached?                                    Yes                 No
Strip-shopping center?                                      Yes                 No           Age of Building _______________


TYPE OF CONSTRUCTION

List names and types of businesses in the store fronts on either side of your facility
Left 1______________________________________________ 2 ___________________________________________
Right 1 _____________________________________________ 2 ___________________________________________

Mall shopping center?                                       Yes                 No           Closest Mall Access Door _______________

EMERGENCY CONTACTS
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NAME                                                                                 PHONE NUMBERS INCLUDING AREA CODES


NAME                                                                                 PHONE NUMBERS INCLUDING AREA CODES


NAME                                                                                 PHONE NUMBERS INCLUDING AREA CODES
OTHER INFORMATION
On the reverse side of this form, please sketch the interior of your facility, showing the locations of the animals, the locations of any
chemicals, and the closest access door to the animals.

                                                                                                                              244
                                         The Humane Society of the United States
                                               Emergency Animal Shelter
DATE ____________                     ANIMAL INTAKE/RELEASE FORM                                        INTAKE # __________


ENTRY DATA

DROP OFF          RESCUE          SURRENDER          DOA         COMMENTS _________________________________________________

LOCATION OF FOUND/RESCUED ANIMAL _____________________________________________________________________________________



ANIMAL DESCRIPTION

DOG        CAT     HORSE         OTHER    _____________________________________    M       M/N      F       F/S

BREED ________________________________________ SIZE __________________________ AGE _________ COLOR ____________________

DISTINCTIVE MARKINGS (note injuries or special conditions) _______________________________________________________________________

ANIMAL NAME (if known) __________________________________________________ COLLAR/TAG # ___________________________________

MICROCHIPPED/TATOOED (if so, number & location) _____________________________________________________________________________


ANIMAL HEALTH and BEHAVIOR

AGGRESSIVE? (if so, describe) _____________________________________________________________________________________________

SICK/INJURED? (if so, describe) _____________________________________________________________________________________________

MEDICATION/TREATMENT GIVEN PRIOR TO/ON ARRIVAL ______________________________________________________________________

OWNER INFORMATION (if known)

NAME _______________________________________________ PHONE (           ) _________________ OTHER PHONE (      ) _________________

PERMANENT ADDRESS ____________________________________________________________________________________________________

TEMP ADDRESS (if other than permanent) ______________________________________________________________________________________

PERMISSION TO FOSTER? ___________ SURRENDER? ____________ IF SO, SIGNATURE __________________________________________



COMMENTS




DISPOSITION OF ANIMAL AT DEPARTURE

RECLAIMED / DATE ___________________________________________ ADOPTED (Appl. Attached) ___________________________________

EUTHANIZED ________________ IF SO, REASON _____________________________________________________________________________

OWNER SIGNATURE (if applicable) _____________________________________________________ DATE: ______________________________

PRINTED NAME _____________________________________________ ADDRESS ____________________________________________________

PHONE (      ) _______________________________ DRIVER LICENSE # _________________________________________________________




                                                                                                                      245
                                                                        NATIONAL DART
                                                                        MEDICAL INTAKE
                                               REPORT #: ____________        DATE: ______________


Reason for Medical Intake: ______________________________________________________

Method of Intake: _______       Owner Release _______ Owner Responsible _______   Found _______

          Field Team ________    Animal Care Organization ________   Other: _______________________

Species: ____________________________________________

Gender:       _____ Male        _____ Female     Altered _____

Breed: ______________________________________________

Coloring/Markings: _____________________________________________________________

Medical Condition Upon Intake:
Conditioning: __________________ Approx. Age: ________________

Pulse: ____________ Respirations: _____________ Temp: ____________

Weight: ___________

Vaccinations/Deworming:
Distemper: ______________

Corona: ________________

Bordatella: ______________

Lyme: __________________

Rabies: _________________ DVM: ___________________________________

Deworming: _______________________________________________________

Follow Up/Disposition:




CAGE ASSIGNMENT: ______________



Signature of Intake: ________________________________ Position: ____________________




                                                                                                      246
                                              ANIMAL RELEASE TO                                          EMERGENCY
                                                                                                     ANIMAL SHELTER
                                                 FOSTER CARE

The below-described animal has been released from care at the Emergency Animal Shelter and will be transferred and cared for by the
below named foster care resident.

CONTROL ID # _______________________________             LOCATION/ PEN # ___________________________________________

ANIMAL DESCRIPTION: _____________________________________________________________________________________

OWNER’S NAME __________________________________________________ PHONE: _________________________________

OWNER’S ADDRESS ________________________________________________________________________________________

MEDICAL TREATMENT PROVIDED TO ANIMAL:




PROVIDED BY: _____________________________________________________________________________________________

NAME OF FOSTER CARETAKER: _____________________________________________________________________________

HOME ADDRESS: ___________________________________________________________________________________________

WORK ADDRESS: ___________________________________________________________________________________________

PHONE: _________________________________ __________________________________ ______________________________
                   (Home)                               (Work)                         (Other)

THE UNDERSIGNED FOSTER CARETAKER HEREBY ACKNOWLEDGES RECEIPT OF THE ABOVE DESCRIBED
ANIMAL, AND AGREES TO PROVIDE HUMANE CARE, ADEQUATE SHELTER, AND FOOD TO THIS ANIMAL WHILE IN
HIS/HER FOSTER CARE; AND AGREES TO HOLD HARMLESS ALL PERSONS, ORGANIZATIONS, OR GOVERNMENT
AGENCIES INVOLVED IN THE RESCUE, CARE, AND SHELTERING OF THIS ANIMAL. THE ANIMAL'S OWNER
AGREES TO BE RESPONSIBLE FOR ANY VETERINARIAN, FOOD OR CARE EXPENSES INCURRED DURING THE
FOSTER CARE PERIOD.

FOSTER CARE TAKER SIGNATURE: ___________________________ PRINT NAME: ___________________________

DATE: _________________

OWNER SIGNATURE: _______________________________________ PRINT NAME: ____________________________

                                               EMERGENCY ANIMAL SHELTER

STAFF SIGNATURE: ____________________________________                      PRINT NAME: ___________________________



COPY TO: OWNER ________           FOSTER CARETAKER ________           ORIGINAL TO HSUS ________




                                                                                                                       247
                                       ANIMAL RELEASE                                        Emergency
                                       TO OWNER FORM                                      Animal Shelter



We're happy to reunite you with your animal(s). Your animal has been sheltered in an area with other animals.
We recommend updating your animal's vaccinations if they are not current. Be aware that under stressful
circumstances animals react differently. Please contact your veterinarian immediately if you become aware of
any changes in your animal's health.



CONTROL # _____________________ LOCATION (Pen, Barn) ____________________________________

ANIMAL DESCRIPTION:




OWNER’S NAME: __________________________________________________________________________

MEDICAL TREATMENT PROVIDED ANIMAL: ________________________________________________

___________________________________________________________________________________________

PROVIDED BY: _____________________________________________________________________________

NAME OF CLAIMING OWNER OR AGENT: ____________________________________________________

ADDRESS: _________________________________________________________________________________

HOME PHONE: __________________ WORK PHONE: __________________ OTHER: ________________


The undersigned owner (agent for owner) of the above described animal hereby acknowledges receipt of the
animal. We hereby agree to hold harmless all persons, organizations, or governmental agencies involved in the
rescue, care and sheltering of the above described animal.



OWNER/AGENT SIGNATURE: _______________________________________________________________

EMERGENCY ANIMAL SHELTER STAFF SIGNATURE: _________________________________________

DATE OF RELEASE: _______________________________________________________________________




                                                                                                      248
                                         ANIMAL RELEASE TO                                           Emergency
                                         VETERINARY FACILITY                                      Animal Shelter


The below-described animal has been released from care at the Emergency Animal Shelter and will be transferred
and cared for by the below named VETERINARY FACILITY.



CONTROL # _____________________ LOCATION / PEN #: ______________________________________

ANIMAL DESCRIPTION: ____________________________________________________________________

OWNER’S NAME: _________________________________________ PHONE: ________________________

OWNER’S ADDRESS: _______________________________________________________________________

MEDICAL TREATMENT PROVIDED ANIMAL: ________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

PROVIDED BY: _____________________________________________________________________________

NAME OF FOSTER CARETAKER: ____________________________________________________________

HOME ADDRESS: __________________________________________________________________________

WORK ADDRESS: __________________________________________________________________________

PHONE: ___________________________________________________________________________________
                    (Home)                 (Work)                    (Other)
THE UNDERSIGNED VETERINARY FACILITY HEREBY ACKNOWLEDGES RECEIPT OF THE ABOVE
DESCRIBED ANIMAL, AND AGREES TO PROVIDE HUMANE CARE, ADEQUATE SHELTER, AND
FOOD TO THIS ANIMAL WHILE IN HIS/HER CARE; AND AGREES TO HOLD HARMLESS ALL
PERSONS, ORGANIZATIONS, OR GOVERNMENT AGENCIES INVOLVED IN THE RESCUE, CARE,
AND SHELTERING OF THIS ANIMAL, THE ANIMAL’S OWNER AGREES TO BE RESPONSIBLE FOR
ANY VETERINARIAN, FOOD OR CARE EXPENSES INCURRED DURING THE FOSTER CARE PERIOD.

VETERINARY FACILITY
SIGNATURE: _______________________________________ PRINT NAME: ________________________
DATE: __________________

OWNER SIGNATURE: _______________________________ PRINT NAME: ________________________

EMERGENCY ANIMAL SHELTER STAFF
SIGNATURE: _______________________________________ PRINT NAME: ________________________

COPY TO: OWNER ___________   VETERINARY FACILITY ___________   ORIGINAL TO HSUS _______________




                                                                                                         249
                                              ANIMAL RESCUE                                 Emergency Animal
                                              REQUEST FORM                                            Shelter
THIS FORM TO BE DISTRIBUTED TO LAW ENFORCEMENT, UTILITY CREWS, MILITARY AND OTHER WORKERS IN THE DISASTER AREA,
AS WELL AS PET OWNERS EVACUATED FROM THE AREA. IT SHOULD ALSO BE USED TO RECORD INFORMATION FROM OWNERS
CALLING IN A RESCUE REQUEST. PLEASE FILE A SEPARATE REQUEST FOR EACH ANIMAL. THE FORM SHOULD BE COMPLETED FOR
ALL ANIMALS SIGHTED, EVEN IF DECEASED.

LOCATION OF ANIMAL OR SIGHTING: __________________________________________________________________________

_________________________________________________________________________________________________________

DATE: _______________________ TIME: _________________________ AM or PM

DESCRIPTION OF ANIMAL:      DOG       CAT      OTHER      _____________________ MALE        FEMALE      ALTERED

BREED: _______________________________________ COLOR: ______________________________ AGE: _________________

DISTINCTIVE MARKINGS (note injuries or special conditions): _________________________________________________________

NAME OF REQUESTING PARTY: _________________________________________________________________________________

AGENCY or OWNER: __________________________________________________________________________________________

ADDRESS: __________________________________________ CITY: ________________________ STATE: _____ ZIP: __________

PHONE: WORK (        ) ___________________ HOME (          ) ____________________ OTHER (       ) _____________________

TEMP ADDRESS: ____________________________________ CITY: ________________________ STATE: _____ ZIP: ___________
                 (if other than permanent)
IF OWNER, IS KEY AVAILABLE? YES       NO   LOCATION OF KEY :____ _______________________________________________

IF NO, IS KEYLESS ENTRY AUTHORIZED? YES        NO         SIGNATURE OF OWNER: _______________________________________

NAME OF PERSON COMPLETING FORM (Please Print) ________________________________________________________________

FORM COMPLETED ON: DATE: ________________________ TIME: _______________________ AM/PM

                                              ** RESCUE TEAM USE ONLY **

REQUEST RECEIVED: DATE ___________________________ TIME: _______________________ AM/PM

ACTION TAKEN: ______________________________________________________________________________________________

____________________________________________________________________________________________________________

EMERGENCY MEDICAL TREATMENT PROVIDED TO ANIMAL: ___________________________________________________________

____________________________________________________________________________________________________________

TREATMENT GIVEN BY: Rescue Team         Veterinarian     NAME: ____________________________ PHONE (       ) ____________

ANIMAL TAKEN TO: ____________________________________________________________________________________________

ADDRESS: __________________________________________ CITY: ________________________ STATE: _____ ZIP: __________

This Report Must Accompany the Animal.
The Animal / Carrier should be identified with the Location of Rescue and the Log Number.   LOG # ___________________


                                                                                                             250
                             !!! CAUTION !!!
        QUARANTINED
        BITER
        _________________(other)
    DO NOT MOVE OR HANDLE ANIMAL OR
      CAGE WITHOUT APPROVAL FROM
            SHELTER MANAGER
CONTROL # __________________ DATE/TIME _________________
            Provided by The Humane Society of the United States for Disaster Relief Purposes




                             !!! CAUTION !!!
        QUARANTINED
        BITER
        _________________(other)
    DO NOT MOVE OR HANDLE ANIMAL OR
      CAGE WITHOUT APPROVAL FROM
            SHELTER MANAGER
CONTROL # __________________ DATE/TIME _________________
            Provided by The Humane Society of the United States for Disaster Relief Purposes



                                                                                               251
                                                                NATIONAL DART
                                                 DAILY SITUATION / SHIFT REPORT

DATE: __________________

POSITION: ______________________________



Name: _______________________________________________________________________

Shift: ________________________________________________________________________

Location: _____________________________________________________________________

Shift Responsibilities:




Shift Accomplishments:




Shift Notes:




* It is yours responsibility to make the person relieving your position aware of any shift specifics, and
unfinished tasks. Please use this space to record a summary of shift activities, Please be sure to pass
on all information to your relief, if there is no relief, please debrief with your supervisor before
conclusion of your shift *


Signature: _________________________________________________ Date: __________________


Signature of Person Taking Report:      ___________________________________________________



                                                                                                        252
                                                               Dispatch Log   Disaster Animal Response Team
                                              DATE: ________________

Unit   Location              Disp   Arrive   Clear   Situation Found          Action      Report #    E/T Team    Dispatcher




DATE: ___________________                                                     DISPATCHER: _______________________________

SHIFT: ___________________                                                    SIGNATURE: ________________________________

                                                                                                                 253
                                                                                     DONATIONS RECEIVED
LOCATION: ________________________________   TODAY’S DATE: _________________________     Page ________ of _________



   LAST NAME        FIRST NAME      ORGANIZATION     COMPLETE ADDRESS         TYPE             DESCRIPTION            THANKS
                                                                                              AND COMMENTS            LETTER
                                                                               CASH
                                                                               CHECK
                                                                               IN KIND
                                                                               CASH
                                                                               CHECK
                                                                               IN KIND
                                                                               CASH
                                                                               CHECK
                                                                               IN KIND
                                                                               CASH
                                                                               CHECK
                                                                               IN KIND
                                                                               CASH
                                                                               CHECK
                                                                               IN KIND
                                                                               CASH
                                                                               CHECK
                                                                               IN KIND
                                                                               CASH
                                                                               CHECK
                                                                               IN KIND
                                                                               CASH
                                                                               CHECK
                                                                               IN KIND




                                                                                                                      254
                                                         EMERGENCY                                          Log # _______________
                                                        RELEASE FORM
(Please be sure to check with a local attorney on what type of release best fits y our organization.)

The undersigned owner(s) (agent) of the animal described as follows:

Name of Animal: _______________________________ Species: _____________________ Breed: _____________________

Description of Animal: ________________________________________________________ Age: ______________________

Hereby requests the emergency quartering of the animal being evacuated because of a pending or occurring disaster. The animal
owners (agents) hereby release the person or entity who is receiving the animal (hereinafter “animal caregivers”) from any and all
liability regarding the care and quartering of the animal during and following this emergency. The animal owners (agents)
acknowledge that if emergency conditions pose a threat to the safety of the animal, additional relocation may be necessary, and this
release is intended to extend to such relocation.
The animal owners (agents) acknowledge that the risk of injury or death to the animal during an emergency cannot be eliminated and
agree to be responsible for any veterinary expenses which may be incurred in the treatment of their animal. It is also requested that
the animal owners (agents) contribute to the feeding and daily care of their animal, if possible.
If an animal is not claimed within thirty (30) days (unless prior arrangements have been made), the animal owner will be notified of
possible adoption or relocation.
__________________________________________________________________________________________________________
PRINTED NAME OF ANIMAL OWNER (AGENT)                                                                       DATE

____________________________________________________________________________________________________________________________________
SIGNED NAME OF ANIMAL OWNER (AGENT)                                                                DATE

____________________________________________________________________________________________________________________________________
ADDRESS OF ANIMAL OWNER (AGENT)

____________________________________________________________________________________________________________________________________
HOME PHONE (INCLUDING AREA CODE)                               CELLULAR                            PAGER

____________________________________________________________________________________________________________________________________
PLACE OF EMPLOYMENT                                                                                WORK PHONE

____________________________________________________________________________________________________________________________________
ADDRESS TO WHICH OWNER (AGENT) PLANS TO EVACUATE DURING EMERGENCY

_____________________________________________________________________________________________________________________________________
PHONE (INCLUDING AREA CODE)

It is the responsibility of the animal owner (agent) to keep the animal caregivers informed of where the animal owner (agent) can
be contacted following the emergency.

_____________________________________________________________________________________________________________________________________
NAME OF ANIMAL CAREGIVERS                                                                 CONTACT PHONE

_____________________________________________________________________________________________________________________________________
ADDRESS OF ANIMAL CAREGIVERS

_____________________________________________________________________________________________________________________________________
SIGNATURE OF ANIMAL CAREGIVERS
This animal is being released for the following disposition (please check one):

     permanent adoption                           in-field euthanasia                      temporary hold for ________ days

     hold until able to reclaim                   other, please explain ___________________________________________________


                                                                                                                              255
                                            EVACUATION / TRANSPORTATION                                                        DISASTER ANIMAL
                                                     TRIP LOG                                                                   RESPONSE TEAM

Report #   Pick Up Location                Drop Off Location                          Disp   Arrive   Trans     Dest   Clear    Animals Transported




                                                               Page _____ of _____
TEAM MEMBER:                                                                                                                        SIGNATURE:
________________________________________               DATE: _____________________                            ________________________________

________________________________________               SHIFT: _____________________                           ________________________________

________________________________________               INSPECTOR: ________________                            ________________________________


                                                                                                                                          256
                                                               Foster Care Agreement
                                                         between Pet Owner and Friend
The Humane Society of the United States (HSUS) provides this form as a sample. If you plan to use this sample
form, The HSUS strongly suggests that you review it carefully and have it reviewed by your attorney before
using it.

This agreement made this _____________ day of __________________, 201__ by and between

____________________________________________________ (hereinafter called “Owner”), and

____________________________________________________ (hereinafter called “Caregiver”).

Owner is the owner of the animal described below:

Animal Name: ___________________________________________________

Species: ______________________________ Breed: ___________________

Male: ________________ Neutered?               Yes         No

Female: ______________ Spayed?                 Yes         No

Description (color, special markings, etc.):




Owner is or will soon be actively serving in the United States Armed Forces; and Owner desires the
Caregiver to hold said animal for Owner in Owner’s absence in the armed forces until his return from
serving.

Owner recognizes that the Caregiver cannot hold said animal for Owner for an indefinite period of time.

In consideration of the premises and the covenants herein contained, it is agreed between the Caregiver
and Owner as follows:

1. Owner hereby delivers to and deposits with the Caregiver said animal.

2. Upon the Owner's return to the _______________________________area, the Caregiver will return
   the animal to Owner, which will be accomplished as soon as is practical.

3. Due to the unknown duration of duty, and the need of the Caregiver to know when the foster
   arrangement will be concluded, Owner agrees that the Caregiver will not be responsible for keeping
   the animal any longer than twelve (12) months from the date of this Agreement; further if Owner does
   not return to the __________________________________ area and accept return of the animal
   within said twelve (12) month period or if Owner states in writing to the Caregiver that he no longer
   desires return of said animal, then Owner relinquishes any claim, right, title, or interest in said animal;
   and the said animal becomes the property of the Caregiver and the Caregiver may exercise complete
   discretion as to what to do with the animal.

                                                                                                     257
                                                Emergency Animal Shelter
                                            LOST ANIMAL ALERT FORM                                     DATE _____________


ANIMAL DESCRIPTION

DOG       CAT     HORSE         OTHER       ___________________________________    M      M/N      F       F/S

BREED ___________________________________________________ SIZE ______________________________          AGE _____________________

COLOR ________________________________ DISTINCTIVE MARKINGS (note injuries or special conditions) ______________________________

_________________________________________________________________________________________________________________________

ANIMAL NAME (if known) __________________________________________________ COLLAR/TAG # ___________________________________

MICROCHIPPED/TATOOED ______________________________________ IS ANIMAL AGGRESSIVE? ____________________________________

PRE-EXISTING MEDICAL CONDITIONS _________________________________ IS ANIMAL ON MEDICATION? ___________________________


OWNER INFORMATION

NAME _______________________________________________ PHONE (          ) _________________ OTHER PHONE (          ) ________________

PERMANENT ADDRESS ____________________________________________________________________________________________________

DIRECTIONS / LANDMARKS (Use back if needed) ______________________________________________________________________________




TEMPORARY ADRESS (IF DIFFERENT FROM PERMANENT) _____________________________________________________________________



VETERINARY INFORMATION

NAME: ________________________________________________________              PHONE (         ) _____________________________

VACCINATION STATUS _____________________________             DATE OF VACCINATIONS __________________________________




STAFF COMMENTS




                                                    FOR OFFICE USE ONLY

ANIMAL LOCATED ______________________________________________________________ DATE ___________________________________

OWNER CONTACTED __________________________________________________________ DATE ___________________________________

ANIMAL DECEEASED / DATE ____________________________________ UNKNOWN AFTER 30 DAYS _________________________________

FORM COMPLETED BY ________________________________________________________ DATE ____________________________________



                                                                                                                        258
                             NOTATION OF CARE            NATIONAL DISASTER
                          REPORT #: ______________   ANIMAL RESPONSE TEAM

DATE   NOTATION OF CARE




                                                             Page ____________

                                                                    259
                                                                                   NOTICE OF FOUND ANIMAL



DESCRIPTION OF ANIMAL




HAS BEEN RESCUED FROM THIS LOCATION


_______________________________________________________________________________________________________________________________________
ADDRESS / LOCATION WHERE ANIMAL WAS FOUND

_______________________________________________________________________________________________________________________________________




IF YOU HAVE INFORMATION REGARDING THE OWNERS OF THIS ANIMAL,
PLEASE CONTACT:


_______________________________________________________________________________________________________________________________________
NAME OF SHELTERING AGENCY

_______________________________________________________________________________________________________________________________________
PHONE (INCLUDING AREA CODE)




OR COME TO


_______________________________________________________________________________________________________________________________________
LOCATION WHERE ANIMAL IS BEING HELD




                                                                                                                           260
                                                                   PERSONNEL ROSTER – SIGN IN / SIGN-OUT

LOCATION ___________________________________ TODAY’S DATE _____________________ Page _______ of _______
 LAST NAME   FIRST NAME   ORGANIZATION   HOME PHONE   CELL PHONE         EMERGENCY CONTACT       SIGN   SIGN     TOTAL
                                                                                                  IN    OUT      HOURS
                                                                      NAME               PHONE   TIME   TIME     TODAY




                                                                                                           261
                                                                                        PHONE LOG
LOCATION ___________________________________ TODAY’S DATE _____________________        Page _______ of _______

  TIME     YOUR NAME       FROM             FOR        COMMENTS      ACTION REQUIRED             FOLLOW-UP
                       (NAME/NUMBER)   (NAME/NUMBER)                                             COMPLETED




                                                                                                         262
                                          RADIO                              NATIONAL DISASTER
                                     COMMUNICATION LOG                   ANIMAL RESPONSE TEAM

DATE     TIME       CHANNEL    UNIT CALLING   MESSAGE                                     FOLLOW UP




                                                                                  Page ______ of ______


Radio Operator: ________________________________        License Number: ______________________________


                                                                                             263
                                                      RESCUE TEAM TRIP LOG                                              DISASTER ANIMAL
                                                                                                                         RESPONSE TEAM
TIME   DESTINATION               REPORT #   ARRIVE   CLEAR     SITUATION FOUND                    ACTION                                INITIALS




TEAM MEMBERS:                                                                                                                   SIGNATURES:
________________________________________                     DATE: ___________________________             ________________________________
________________________________________                     SHIFT: ___________________________            ________________________________
________________________________________                     INITIALS: ________________________            ________________________________


                                                                                                                                  264
                                                                                                                               PET FRIENDLY PUBLIC
                                                          REGISTRATION & AGREEMENT                                             EVACUATION SHELTER
(Please be sure to check with a local attorney on what type of release best. fits your organization.)
                                                                                                                              LOG # _______________
________________________________________________________________________________
NAME
FAMILY MEMBERS
NAME                                                                     AGE                     ADDRESS AND PHONE (INCLUDING AREA CODE)

________________________________________________________________________________________________________________________

__________________________________________________________________________________________
________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________
DATE OF ARRIVAL AT SHELTER

________________________________________________________________________________________________________________________
NAME OF EMERGENCY CONTACT (NOT IN SHELTER)                                              PHONE (INCLUDING AREA CODE)

________________________________________________________________________________________________________________________
ADDRESS

PETS
NAME                            AGE     MF/     ALTERED                 BREED                   COLOR / MARKINGS
________________________________________________________________________________________________________________________

__________________________________________________________________________________________
________________________________________________________________________________________________________________________

Are any animals on medications or dietary supplements? If so, please explain and give the time normally
administered, pet’s name, and any details.
Can medications/supplements be given in the regular food ration?              Yes       No
Are there medical problems or behavioral characteristics of which we should be advised?
If so, please give pet’s name and any details.
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
TIMES OF DAY YOUR PET IS NORMALLY WALKED FOR RELIEF PURPOSES

The above information is to be provided to the animal handler for scheduling medication administration and relief times.

________________________________________________________________________________________________________________________
SHELTER LOCATION

________________________________________________________________________________________________________________________
ADDRESS                                                                                 PHONE (INCLUDING AREA CODE)

________________________________________________________________________________________________________________________
POST DISASTER ADDRESS                                                                   PHONE (INCLUDING AREA CODE)

________________________________________________________________________________________________________________________
DATE LEFT SHELTER                                                                       TIME (AM OR PM)


                                                                                                                                           265
                                                                                  SUPPLY REQUEST FORM
LOCATION: ____________________________________   TODAY’S DATE: ________________         Page ________ of _________

 REQUESTED BY    #         ITEM DESCRIPTION       PURCHASE         SOURCE          RECEIVED BY      REC’D       COST
                            AND COMMENTS         AUTHORIZED                                         DATE/
                                                  IF NEEDED                                         TIME




                                                                                                              266
                                                                  ANIMAL RELIEF VOLUNTEER BADGE
      Volunteers should have name tags. Use the following as a master, typing in the name of your shelter on
      each badge, then photocopying the master. Use heavy stock. You can use different color stock so that the
      type of volunteer is readily identified by the color.


ANIMAL RELIEF VOLUNTEER                                            ANIMAL RELIEF VOLUNTEER
______________________________________________________             ______________________________________________________
NAME OF VOLUNTEER                                                  NAME OF VOLUNTEER
______________________________________________________             ______________________________________________________
NAME OF SHELTER                                                    NAME OF SHELTER

Issued By _____________________________________                    Issued By _____________________________________

Date __________________________________________                    Date __________________________________________
    Identification valid only when presented with a picture ID.       Identification valid only when presented with a picture ID.


ANIMAL RELIEF VOLUNTEER                                            ANIMAL RELIEF VOLUNTEER
______________________________________________________             ______________________________________________________
NAME OF VOLUNTEER                                                  NAME OF VOLUNTEER
______________________________________________________             ______________________________________________________
NAME OF SHELTER                                                    NAME OF SHELTER

Issued By _____________________________________                    Issued By _____________________________________

Date __________________________________________                    Date __________________________________________
   Identification valid only when presented with a picture ID.        Identification valid only when presented with a picture ID.


ANIMAL RELIEF VOLUNTEER                                            ANIMAL RELIEF VOLUNTEER
______________________________________________________             ______________________________________________________
NAME OF VOLUNTEER                                                  NAME OF VOLUNTEER
______________________________________________________             ______________________________________________________
NAME OF SHELTER                                                    NAME OF SHELTER

Issued By _____________________________________                    Issued By _____________________________________

Date __________________________________________                    Date __________________________________________
   Identification valid only when presented with a picture ID.        Identification valid only when presented with a picture ID.


ANIMAL RELIEF VOLUNTEER                                            ANIMAL RELIEF VOLUNTEER
______________________________________________________             ______________________________________________________
NAME OF VOLUNTEER                                                  NAME OF VOLUNTEER
______________________________________________________             ______________________________________________________
NAME OF SHELTER                                                    NAME OF SHELTER

Issued By _____________________________________                    Issued By _____________________________________

Date __________________________________________                    Date __________________________________________
   Identification valid only when presented with a picture ID.        Identification valid only when presented with a picture ID.




                                                                                                                          267
                                                                                   DISASTER RESPONSE
                                                                               VOLUNTEER INTAKE FORM
Please Print


NAME                                                                                                  AGE (IF UNDER 18)


PHONE – DAY (AREA CODE INCLUDED)                           EVENING                                    OTHER


ADDRESS


CITY                                                                  STATE                                     ZIP


SKILLS
Veterinary Medicine             Animal Sheltering          Animal Rescue
           m
 Small Ani al Handling         Farm Animal Handling        Equine Handling
 Exotics and Wildlife Handling  Administration/Management  Communications
Computer                       Customer Service
Other___________________________________________________________________________

WILLING TO DO
 Animal Care                  Animal Rescue                Shelter Clean-Up
 Animal Health Care           Office work                  Phones
 Data Entry                   Driving                      Damage Assessment
 Other___________________________________________________________________________

VACCINATION HISTORY
 Rabies Pre-Exposure, Date_________ Tetanus, Date_________ Hepatitis A, Date__________

WHEN AVAILABLE                 MON            TUE            WED              THU           FRI            SAT            SUN
Morning

Afternoon

Evening



__________________________________________________________________________________
STARTING DATE AVAILABLE                                    LENGTH OF TIME AVAILABLE (1WEEK, 1 MONTH, OPEN)

____________________________________________________________________________________________________________________________
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                             Provided by The Humane Society of the United States for Disaster Relief Purposes                   268
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                                                       & RELEASE OF LIABILITY



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                                                                                                 269
ANNEX P – PUBLIC AFFAIRS


PURPOSE

To alert all affected public in sufficient time to safely implement protective actions.

To protect public in the event of off post release of chemical warfare agents stored at the
Umatilla Chemical Depot.

Disseminate coordinated, timely and accurate information to the public using the media and
technology, such as Web sites.




BACKGROUND

Emergency Public Information (EPI) supports the Incident Command System (ICS) by
communicating critical health and safety information during emergencies or disasters. This
responsibility falls on local, state and federal agencies to provide accurate, timely,
appropriate, and easily understood information to the external audiences like the media
and public, as well as internally to local, state, and federal agencies, jurisdictions,
responders, and elected officials at all levels. Meeting this responsibility requires a Joint
Information System (JIS) where all affected or supporting jurisdictions and agencies
communicate using “one voice” to provide coordinated information. The JIS is designed to
support the ICS under the National Incident Management System (NIMS) and National
Response Plan (NRP). It works equally well for Single, Unified and Area Command
structures.

According to the response plan, the Public Information Officers will follow the Umatilla JIS-
JIC Standard Operating Procedures (SOP) (See Appendix A); and work in conjunction with
the five-part alert and notification system (ANS) consisting of: sirens, tone alert radios,
highway message reader boards, highway advisory radios and emergency alert system
messages through am/fm radios and local television stations.




ORGANIZATION

The UPIG consists of Public Information Officers from the states of Oregon and Washington;
Umatilla, Morrow and Benton counties; Umatilla Chemical Depot (UMCD); Hispanic
Community Liaison (through the Umatilla-Morrow Education Service District) and a FEMA
representative.




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Communication will be relayed through the Joint Information System and/or Center
(JIS/JIC).




CONCEPT OF OPERATIONS

To ensure that the public is alerted, in the event of a chemical emergency at the UMCD, the
UPIG has set up a JIS to provide coordinated, timely and accurate public notification of
protective action recommendations.

As defined in the NIMS document Basic Guidance for Public Information Officers (PIOs), “the
mission of a JIS…is to provide a structure and system for developing and delivering
coordinated interagency messages; developing, recommending, and executing public
information plans and strategies on behalf of the IC; advising the IC concerning public
affairs issues that could affect a response effort; and controlling rumors and inaccurate
information that could undermine public confidence in the incident response effort.”




APPENDIXES – PDF VERSIONS ONLY

Appendix A:    Umatilla Joint Information System/Center Standard Operating Procedures

Appendix B:    Umatilla Joint Information System/Center Overview

Appendix C:    Umatilla Joint Information System/Center Gathering, Writing & Production
               Group Operating Guide

Appendix D:    Umatilla Joint Information System/Center Dissemination Group Operating
Guide




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                  Umatilla County Emergency Management
                  Morrow County Emergency Management
                  Benton County Emergency Services
                  Oregon CSEPP, Oregon Emergency Management
                  Emergency Management Division, Washington Military Department
                  Federal Emergency Management Agency, Region 10
                  Umatilla Chemical Depot




                                      Annex P - Appendix A




                        UMATILLA
            JOINT INFORMATION SYSTEM/CENTER
   Standard Operating Procedures

                                       Flexibility
                                      Modularity
                                      Adaptability



                                       April 12, 2009 Version




This Document is posted to www.csepp.anl.gov in “The_Virtual_JIC/Umatilla/Operating_Procedures”




                                                                                            272
Table of Contents

Purpose……. .............................................................................................................................................2
Terms and Acronyms ...............................................................................................................................3
Concept of Operations..............................................................................................................................4
Functions….. .............................................................................................................................................5
   Leadership and Facilities Management............................................................................................5
   Gathering, Writing, Producing, and Analysis Group .....................................................................5
Dissemination Group..........................................................................................................................7
Field    Group .........................................................................................................................................8
   Umatilla JIC Functional Organization Chart..................................................................................9
Procedures and tools.................................................................................................................................9
   Standing Orders for Umatilla Information Responders .................................................................10
   UJIC/UVJIC/UMJIC Activation and Staffing Levels.....................................................................10
   UPIG Calldown and Conference Call Procedure ............................................................................12
   Office Phone Procedure......................................................................................................................13
Essential    Information .........................................................................................................................13
UJIC     Briefings.....................................................................................................................................14
   Important local and national Web sites............................................................................................14
Emergency Web sites..........................................................................................................................14
   UJIC e-mail addresses via Squirrel Mail..........................................................................................15
   Information Management Cheat Sheet .............................................................................................16
      Squirrel Mail .................................................................................................................................17
      CSEPP Hotline ..............................................................................................................................17
      Adobe Acrobat Connect Chat and other features .....................................................................17
   Twitter Procedure - 2009 Pilot Test ..................................................................................................18
Appendices .................................................................................................................... ..........................19
   Appendix A: Operational UJIC/UVJIC/UMJIC Contact List.......................................................19
      Umatilla JIC Hotline Buddies List ..............................................................................................21
      Umatilla JIC Floor Plan ...............................................................................................................22
   Appendix B: MJIC Setup Guide .......................................................................................................23
      MJIC Floor Plan ...........................................................................................................................24
   Appendix C: Officials Contact List...................................................................................................25
   Appendix D: Media Contact List ......................................................................................................26
   Appendices found on Umatilla JIC Servier (E-L) ...........................................................................27




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Purpose
The purpose of the “Umatilla Joint Information System/Center Standard Operating Procedures” is to
provide common implementing and operating instructions applicable to every participant in the Umatilla
Joint Information System and Joint Information Center (or centers). These procedures ensure that local,
state and federal agencies are capable of providing accurate, timely, clear and coordinated information to
internal and external audiences during a real or perceived emergency at the Umatilla Chemical Depot or any
real or perceived emergency within the local community.

Terms and acronyms
Activated: When the UJIC, UVJIC, and/or the UMJIC are/is activated, they are the process of starting up and
preparing to “open” or "getting ready for business." The UJIC is automatically activated when the Umatilla Chemical
Depot issues a Community Emergency classification level.
Adobe Acrobat Connect/ProMeeting: This is a feature of the password-protected Argonne CSEPP Hotline Web site
that allows PIOs the ability to coordinate documents, text chat, conduct audio and video conferences.
Community Emergency: An event where a chemical plume is projected to leave the Umatilla Chemical Depot.
CSEPP: Stands for the Chemical Stockpile Emergency Preparedness Program, which provides communities in the
immediate vicinity around the Umatilla Chemical Depot with planning, training, communications, public education
and overall emergency management capabilities to use in the unlikely event of an incident involving the Depot’s
stockpile of chemical agent and to use also for all hazards that may cause a threat to public safety.
CSEPP Hotline: Supported by Argonne National Laboratories, this password-protected web server provides CSEPP
PIOs with a storage site for outreach and emergency public information templates, fact sheets, planning guidance, site
procedures, etc. Also hosts Adobe Connect for coordinating in the Virtual JIC during an emergency. Also used by
mock media to post exercise news stories.
DG: Dissemination Group, led by a Supervisor.
EPI: Emergency Public Information or releasable information provided to the public and media during an emergency.
ESU: The Electronic Support Unit, led by a Unit Leader.
FG: The Field Group, led by a Supervisor.
GOG: A Group Operating Guide is a subset of the “Umatilla Joint Information System/Center Standard Operating
Procedures” that provide further procedures for each group and its units in the JIC organization.
GWPA: The Gathering Writing, Production and Analysis Group, led by a Supervisor.
IC: Incident Commander.
ICP: Incident Command Post.
IC PIO: An Incident Command Public Information Officer. The Umatilla Chemical Depot, Benton County and
Umatilla/Morrow Counties all operate separately under the Incident Command System, with the Umatilla/Morrow
ICPIO working at the Oregon Incident Command Post in Hermiston.
JIC: Joint Information Center.
JIS: Joint Information System.
Lead PIO: The Public information officer in charge of JIC operations. There can be more than one Lead PIO if
Unified Public Information is implemented.
Non-releasable information: Unverified or suspect information that has not been coordinated and approved for by
the DG Supervisor or Unified Lead PIOs
Operational: When the UJIC (or JICs) is capable of responding to requests for information it is officially operational,
or “open for business.” The UJIC may be declared operational before it is fully staffed.
PAO: Public Affairs Officer.
PIO: Public Information Officer.
Releasable information: Coordinated information approved for release to the media and public.
Resources: Individuals or equipment.
UJIC Staffing Levels 1-3: Modular and Scalable rosters per the National Incident Management System (NIMS).
UJIC: Umatilla Joint Information Center.
UJIS: Umatilla Joint Information System.
UMJIC: Umatilla Mobile Joint Information Center.

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Unified Lead PIOs: During a CSEPP event the Unified Lead PIOs consist of the Umatilla Chemical Depot Lead
PIO, Umatilla/Morrow Counties Lead PIO; and Benton County Lead PIO. All three have equal information release
authority and cooperate in the coordination of information.
UVJIC: Umatilla Virtual Joint Information Center.
UPIG: The Umatilla Public Information Group, which consists of PIOs from the Umatilla Chemical Depot, Benton
County, Morrow County, Umatilla County, Washington State, Oregon State, FEMA Region 10.
UPIG Calldown Procedure: Standard procedure for activating the Umatilla JIS using a job aid for calling or paging
UPIG members and directing them to a conference bridge for an initial briefing.
UPICT: The Unified Public Information Coordination Team, which includes the Lead Depot PIO; Lead Benton
County PIO; Lead Morrow/Umatilla Counties IC PIO; Washington State CSEPP PIO; and Oregon State CSEPP PIO;
plus the GWPA Supervisor, DG Supervisor and Field Group Supervisor.
Unified Public Information: When more than one jurisdiction operating under the Incident Command System has
the lead for an emergency response, those jurisdictions may form a Unified Command. In such events, all of the
unified jurisdictions have equal information release authority and cooperate in the coordination of information.


Concept of operations
1. Unified Public Information under the Incident Command System is the overriding concept for UJIC
   information management during CSEPP Community Emergency JIC activations. Each individual PIO
   will continue to represent her or his own agency, and at the same time participate in coordinating public
   information. During Community Level CSEPP JIC activations, Unified Lead PIOs will include the
   Umatilla Chemical Depot Lead PIO, Umatilla/Morrow Counties Lead PIO, and the Benton County Lead
   PIO. The Umatilla/Morrow IC PIO remains dedicated to IC Command Staff responsibilities and does
   not fall under Unified Public Information, although releasable information will be coordinated with the
   IC.

2. The UJIC is a modular and scalable tool capable of operating 24 hours a day, seven days a week, when
   activated and fully resourced.

3. If there is or may be a chemical weapons incident at the Umatilla Chemical Depot and the Depot
   declares a Community Emergency, the UPIG will automatically activate the JIS and JIC using the UPIG
   Calldown procedure. Jurisdictions in the Umatilla Community will coordinate information within the
   UJIS throughout the emergency/event, even when the UJIC, UVJIC or UMJIC are operational. PIOs
   from local, state and federal agencies, and the U.S. Army will deploy as rapidly as possible to the UJIC,
   or alternate UMJIC.

4. If there is, or may be, a chemical weapons incident at the Umatilla Chemical Depot and the Depot
   declares an emergency level lower than Community Emergency (that is, "Non-Surety," "Limited Area"
   or "Post Only"), PIOs from jurisdictions in the Umatilla Community will activate the JIS using the
   UPIG Calldown procedure and then determine whether to activate the appropriate levels of the UJIC,
   UVJIC or UMJIC.

5. The UJIC/UVJIC/UMJIC will be declared operational when Level 3 staffing has been achieved.

6. The Unified Lead PIOs will provide overall policy guidance and operational management for the UJIC.

7. When activated, the collective UJIC/UVJIC/UMJIC becomes the primary tool for facilitating the UJIS.

8. PIOs from the following jurisdictions will have work space in the UJIC—IRZ/PAZ counties; IRZ/PAZ
   states; county and state agencies with primary response roles; The American Red Cross; federal


                                                                                                         275
   agencies with primary response roles; the Umatilla Chemical Depot (including Depot technical
   personnel); and the U.S. Army Service Response Force.

9. All response agencies unable to co-locate at the UJIC will be encouraged to coordinate in the UJIS and
   disseminate copies of their informational products and news releases through the UJIC. Other Agency
   PIOs may fill support positions within the UJIC.

10. Hard or electronic copies of information products will be coordinated, when possible, before the time of
    release so other organizations will have advance knowledge. Jurisdictions will have 10 minutes to
    review and provide input before the information product is sent to the Unified Lead PIOs for approval.

11. In general, Agency PIOs and other UJIC participants shall limit public statements to releasable
    information or appropriate information within their area of operational responsibility.

12. Statements that include reporting on actions by other jurisdictions will normally be coordinated within
    UJIS with the subject organization(s) prior to release. This will be done by circulating the statements to
    each Agency PIO, who will sign an accompanying Information Review Form. Ten minutes will be
    allowed for this process, after which the releasing agency may disseminate its information product.

13. The UJIC or UMJIC will make available to the media and public all releasable information products
    received from other organizations.

14. UJIC Telephone Unit members will assist agencies in responding to inquiries. They will answer all
    media inquiries for which there is releasable information available, and refer media inquiries to official
    spokespersons/Agency PIOs as appropriate.

15. When requested, the Briefing Unit will make summaries of news conferences available to all
    organizations.

16. Upon activation, the UJIC will organize to accommodate the work space and office needs of each
    responding agency. While the permanent facility for the UJIC within Umatilla County Emergency
    Management at the Umatilla County Criminal Justice Center in Pendleton, Oregon, will be reasonably
    well equipped, Agency PIOs should be prepared to provide their own equipment, such as laptop
    computers and printers, as needed.

17. When activated as an Alternate JIC for a Umatilla Chemical Depot Community Emergency activation,
    limited space in the UMJIC will require states and non-CSEPP Agencies to participate in the UJIS
    through the Response Partners (formerly EOC/ICP) Unit Leader/Liaison.




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Functions
The mission of the UJIC is to keep accurate and coordinated information flowing in a timely fashion. Four
functions are aimed at accomplishing this goal:
   Leadership and facilities management
   Gathering, Writing, Production and Analysis Group (GWPA)
   Dissemination Group (DG)
   Field Group (FG)


Leadership and Facilities Management
Lead PIOs: Lead PIOs are each responsible for ensuring that timely, accurate and coordinated information
reaches the media and the public, partner agencies, and other constituent audiences. They provide overall
direction for the UJIS/UJIC and make policy recommendations while advising the Incident
Commander/Emergency Operations Center Manager/Depot Commander about public information
strategies. The Lead PIOs advise respective command staffs regarding the public information implications
of decisions, identify constraints on the release of incident information, and provide Incident Action Plan
input to the IC Planning Section as appropriate within established planning cycle guidelines.

JIC Facility Liaison: The JIC Facility Liaison reports to the Lead IC PIO, Unified PIOs, or a delegated
assistant and is responsible for the UJIC and/or UMJIC facility and its operation. The Liaison keeps the
UJIC running from a logistical standpoint and provides support to the Lead PIO or PIOs, agency public
affairs staff, group leaders and all JIC functional areas. The JIC Facility Liaison makes resource requests to
the IC logistics section.

Gathering, Writing, Production and Analysis Group (GWPA)
(Specific operating instructions for members of this group are contained in the GWPA GOG

In a chemical emergency, the UJIC serves as the primary information resource for the public and the media.
The information the UJIC gathers and produces will help guide the community through the response,
recovery and mitigation phases of an emergency. The GWPA Group is responsible for the development of
all written, print, photographic, audio, video and Web-based material for use by the UJIC and partner
agencies.

A key responsibility is monitoring newspapers, television and radio broadcasts, and the Internet to ensure
the accuracy of news stories. To gather and produce accurate and timely information, mechanisms must be
in place for CSEPP public affairs staff to receive information directly from the scene, participating EOCs
and the media. The UJIC must also ensure a coordinated and prompt transfer of information from the
various command posts. Information must then be packaged into meaningful, useful products for the public.

There are four units within the GWPA: Response Partners, Research and Writing, Audio-Visual Support
and Information Analysis.

Response Partners (formerly EOC/ICP): The Response Partners Unit consists of staff assigned to EOCs
or Incident Command Posts with the task of gathering approved, relevant information from sources in those
locations while also sharing outgoing public information from the JIC. Much of the intelligence and on-
scene information gathered by the UJIC comes from this unit, which reports to the UJIC. A primary task is
fostering relationships with other areas of the emergency response. The unit must operate with the approval
and support of EOC Directors and the Incident Commander.

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Research and Writing: The Research and Writing Unit is responsible for developing written material on
assigned topics. The unit’s work may include research and aggressive information gathering from multiple
sources. It identifies information needed for news releases, talking points, EAS messages, media advisories,
fact sheets and daily updates. Members of this unit should be capable of producing requested written
material within time and format specifications. The unit also coordinates with other areas of the UJIC to
streamline and disseminate information, coordinate approvals for outgoing products and develop public
information strategies. Depending on the needs of the local population, materials must be translated into
languages other than English. The unit must maintain an accurate, chronological log of products released to
the public.

Audio-Visual Support: The Audio-Visual Support Unit provides assistance by developing audio, video and
digital images that further communications with the public and the media. Staff in this unit must be highly
skilled in graphic design, photography and video production. They must also exhibit skill in coordinating
with other areas of the JIC. The unit works closely with the Briefing Unit to prepare visuals and handouts
for distribution to the media at news conferences and briefings.

Information Analysis: The Information Analysis Unit is responsible for coordinating and analyzing
information gleaned from media monitoring reports, the Telephone Unit, Field Group and other sources.
Also critically important is the unit’s focus on triaging that information to ensure that lifesaving information
reaches the public, with key messages understood, rumors identified and errors corrected. All incoming
information must be analyzed to develop a cohesive picture of the efficiency and success of the public
information effort. The unit identifies media misinformation and story “skewing” toward unwanted or
misleading angles. The unit must also anticipate and identify emerging rumors circulating in the public and
suggest strategies to address and correct these situations. In the UJIC, this unit works closely with the Media
and Rapid Response Unit under the Dissemination Group.

Dissemination Group (DG)
(Specific operating instructions for members of this group are contained in the Dissemination GOG

Information dissemination helps to keep the community informed through news conferences and briefings,
on-camera interviews, written news releases, fact sheets, Web site communications and telephone calls to
the public and the media. Spokespersons should concentrate on issuing protective action recommendations
and other lifesaving information. In disseminating information, staff should be mindful of the various rules,
regulations and guidelines that govern handling information in the context of disclosure requirements,
privacy laws, and standards for liability and public review.

Staff must have the authority to release verified and approved information. Group operating procedures
address the required coordination of information among public affairs representatives before its release.
Group operating procedures also address any division of responsibilities among representatives for the
release of specific types of information. Agencies and their spokespersons should only speak about subjects
under their direct authority and responsibility. Before its release, information normally must be coordinated
among each agency’s public affairs staff and shared with partner agencies. This reduces the potential for the
release of conflicting or erroneous information.

There are four units within the DG: Media and Rapid Response, Briefing, Telephone, and Electronic
Support.

Media and Rapid Response: The Rapid Response Unit provides information directly to the media. The
unit arranges for media access to field locations and facilitates interview requests with decision makers.

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Within the UJIC, the unit functions as an intelligence-gathering body, contributing valuable insight
regarding the concerns and interests of the media. The unit will act to address identified issues of concern.
Rapid response may take many forms, such as a news release, a call to a reporter or a live interview. In
some instances, rapid response can resolve issues before they appear in the media. In the UJIC, this unit
works closely with the Information Analysis Unit under the GWPA.

Briefing: The Briefing Unit prepares and conducts regular news conferences and briefings to ensure that
critical emergency information is provided on a timely basis. The Briefing Unit may consist of several
people who work together to prepare the briefing facility, arrange for speakers and follow through with
outstanding media needs. The UJIC will conduct regular news conferences and briefings to keep the media
informed of updated or changing activities and to communicate additional instructions to the public. For all
sessions, the UJIC will produce and distribute media kits with background material and information relevant
to the emergency.

Telephone: The Telephone Unit answers calls from the media and public about the emergency. The
telephone number(s) will be publicized in news advisories and releases. Call takers will receive specialized
training to deal with members of the public and the media. The Telephone Unit Leader will review calls for
trends or concerns to be brought to the attention of the Information Analysis Unit. If the Telephone Unit
Leader is not staffed, the Media Phone Team Leader and Public Phone Team Leader will share that
position’s responsibilities. A Public Phone Team may not be staffed under some circumstances, such as
when only the MJIC is activated.

Electronic Support: The Electronic Support Unit uses all available technology to enhance the
dissemination of information to the public. This unit creates and maintains public and media Web sites, and
posts data, images and video to the sites. The unit also monitors web server traffic and creates reports on
how many people are using the site, where they are viewing the site from and which information seems to
be of most interest. The unit does the final coordination of information products preparatory to their release.
Finally, the unit coordinates the mass dissemination of information via e-mail and (only when necessary) by
FAX. Electronic Support will provide the UJIC documentation function, as well as assist the Research and
Writing Unit with electronic transmission of information for internal coordination.

Field Group (FG)
(Specific operating instructions for members of this group are contained in the Field FOG

PIOs who operate in the field are an essential element of the UJIS and UJIC. The Field Group provides
face-to-face contact with the public, special interest groups, public officials and other VIPs, and gives
crucial support to the media at high-profile sites in the field. FG PIOs provide intelligence on on-going
events, identify information gaps, and report rumors and misinformation. Because of their remote locations,
field PIOs require significant resource and information support from the UJIC. A group leader facilitates
support and coordinates field movements.

Field PIOs are the public face of emergency response. In the aftermath of an emergency, reporters and
members of the public will often remember the contact they had with field PIOs. Field staff must be highly
trained, experienced and sensitive to the needs and perceptions of the public and the media. They must link
with other agency public affairs representatives at shelters, hospitals and schools to maintain the flow of
accurate information. The FG may be heavily reliant on use of UVJIC and UMJIC technology to aid
operations.




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There are three units within the FG when it is activated: Community Relations, Media Field and VIP.

Community Relations: The Community Relations Unit helps to coordinate outreach to groups of people
united for a certain cause or interest. Examples include business owners, chambers of commerce, unions and
church groups. The unit also works with residents who have been forced out of their homes and into
shelters, ensuring they have clear and accurate information about the emergency and its effects. This helps
to control the spread of rumors and misinformation while reassuring those who have been severely affected.

Media Field: The Media Field Unit must move quickly into areas affected by an emergency. Using local
knowledge and expertise and with a firm understanding of the issues related to the emergency and the needs
of the media, the unit gives interviews and provides background information and informational products.
This unit may be responsible for setting up and operating the UMJIC. It coordinates media activity with the
UJIC/UJIS.

VIP: The VIP Unit works as a liaison between the UJIC and anyone with influence who is concerned about
the unfolding emergency, including congressional members and staff, other legislators and representatives
from governmental agencies. The unit works to ensure that VIPs have the information they need to make
decisions and educate others, while building positive relationships with these community leaders.

Umatilla JIC Functional Organization Chart
April 2009




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Procedures and tools

Standing Orders for Umatilla Information Responders
(UJIS/UJIC/UMJIC/UVJIC)

   1. We are Information Responders – we triage information and get critical, potentially life-saving
      information to people who rely on it to protect themselves, their families and pets, their businesses,
      and their property – we take our job seriously and act professionally.
   2. Accurate, timely, coordinated and releasable information isn’t a goal, it is the standard!
   3. Report changes of Essential Information categories to your supervisor.
   4. Keep informed of the situation – if you don’t know an answer, ask someone.
   5. Assumption is public enemy number one to emergency public information – don’t assume!
   6. Rumors are public enemy number two to emergency public information – report and investigate
      rumors and then get the facts disseminated to all information responders!
   7. Fatigue is public enemy number three to emergency public information – it causes mistakes and
      puts you and the public at greater risk – take breaks when you can and try to eat and sleep normally.
   8. Too much information is just as bad or worse than too little information – focus on what’s important
      and make sure it rises to the top of the information chain.
   9. Embrace and encourage teamwork – watch out for one another.

UJIC/UMJIC/UVJIC Activation and Staffing Levels
See Umatilla JIC Functional Organization Chart on page 9.

Level 3 UJIC/UMJIC staffing: This is considered optimum staffing for the UJIC, or the UMJIC when it
serves as an alternate JIC, for operations during a CSEPP Community Emergency. The UMJIC does not
have the capacity to take public calls and will not activate a Public Phone Team during initial response
when citizens are being urged to stay off the phone. A Public Phone Team may be activated in the UJIS or
UJIC at a time deemed appropriate by the Unified Lead PIOs: Level 3 Staffing should include:

       Umatilla/Morrow County Lead PIO............................in JIS or JIC
       Benton County Lead PIO..............................................in JIS or JIC
       Umatilla Chemical Depot Lead PAO ...........................in JIS or JIC
       JIC Facility Liaison/MJIC Driver-Tech ......................in JIC
       Dissemination Group Supervisor (DG) .......................in JIC
       Status Board/Web Writer .............................................in JIS or JIC
       Briefing Unit Leader......................................................in JIS or JIC
          One Media Call Taker.................................................in JIS or JIC
          One Public Call Taker.................................................in JIS or JIC (NOT in UMJIC)
       GWPA Group Supervisor ............................................in JIS or JIC
          Response Partners Unit Leader...................................in JIS or JIC
          Information Analysis Unit Leader ..............................in JIS or JIC
          Research and Writing Unit Leader .............................in JIS or JIC

   Optimum UJIS staffing is 14 with additional UJIS staff (UVJIC) to bolster Information Analysis and
   Research and Writing Units numbering 5-10. Bold positions indicate minimum UMJIC staffing
   required in the UJIC/UMJIC/UVJIC to make an operational declaration (when the UMJIC is
   used as the alternate UJIC).




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   Level 2 – 12-hr UJIC staffing: This constitutes optimum UJIC staffing for a 12-hour shift. It may
   include 2-4 UVJIC members for the Research and Writing Unit, and 3-5 members of the Information
   Analysis Unit. It may be expanded or contracted to suit the situation.

       Lead Umatilla/Morrow County PIO ....................in JIS or JIC
       Lead Benton County PIO.....................................in JIS or JIC
       Lead Depot PIO ...................................................in JIS or JIC
       JIC Facility Liaison
       Dissemination Group Supervisor (DG)
       Electronic Support Unit Leader
       Status Board/Web Writer.....................................in JIS or JIC
       Briefing Unit Leader............................................in JIC
       Media Liaison
       GWPA Group Supervisor ....................................in JIS or JIC
       EOC/ICP Unit Leader
       Information Analysis Unit Leader .......................in JIS or JIC
       3-5 Information Analysts .....................................in JIS or JIC
       Research and Writing Unit Leader ......................in JIS or JIC
       2-4 Research and Writing Unit members ............in JIS or JIC
       Rapid Response Unit Leader
       Telephone Unit Leader
       Media Phone Team Leader
       Public Phone Team Leader
       3-5 Media Call Takers .........................................in JIS or JIC
       3-5 Public Call Takers + Spanish Translator.......in JIC or JIS
       Audio Visual Support Unit Leader
       Audio Visual Support Unit Specialist

The UMJIC may be activated separately to provide an on-scene presence. When the UMJIC is activated to
augment the UJIC, its staffing level may be tailored to fit the situation as required.

The Field Group may be activated when the situation dictates and may include the following positions with
a suitable number of assistants assigned to each.
        Field Group Supervisor
        Community Relations Unit Leader
        Media Field Unit Leader
        VIP Unit Leader
The roster expands and contracts depending on the emergency situation. Total staffing for a 12-hr shift
could range from 30-50.

Level 1 – 24-hr UJIC staffing: All activated Groups and Teams as appropriate are staffed for 24-hour
operations. The UVJIC and UMJIC may be operational as well. Total staffing, assuming 24-hour operations
ongoing and two 12-hour shifts, could be 45-90, given that some field group, UJIC, UVJIC and UMJIC
positions would never be staffed on a 24-hour basis.

See Umatilla JIC Functional Organization Chart on page 9.




                                                                                                  282
UPIG Calldown and Conference Call Procedure
Procedure for setting a conference call to discuss an emergency and decide whether to activate the UJIC.
      The individual/agency initiating a UPIG call-down should call one other person on the list and
      request a conference call for a specific time on a specified bridge.
      Individual calling other UPIG members will relay conference-call request, nature of event,
      conference bridge number and time. If pager is used for notification the call back number should be
      the conference bridge number (+ pin if required) followed by the time (24hr). Example: 541-966-
      3662-1015 (indicating the Umatilla bridge at 10:15 am)

Name           Agency         Primary #           Alt. #              2nd Alt.#
Jim Hackett    UMCD           541-564-5418 wk     541-720-1881        509-522-1124 hm
                                                  cell
Jodi           UCEM           541-966-3703 wk     541-969-7586        541-276-0338 hm
Florence                                          cell
Maureen        MCEM           541-922-5262 wk     541-256-0118        541-922-1162 hm
Roxbury                                           cell
Maria Duron    ESD            541-561-5630
Steve          BCES           509-628-8470 wk     509-539-0312        509-545-3395 hm
Sautter                                           cell
Mark           WEMD           253-512-7006 wk     253-405-9174        360-280-7005 hm
Clemens                                           cell
Cheryl         FEMA           541-567-3652 wk     541-310-8136        541-276-2167 hm
Seigal                                            cell
Layman
Pete Wells     City of        541-379-2180        541-966-0206 wk     541-276-7943 hm
               Pendleton      cell
Bruce          UMCD           541-564-5312 wk     541-379-8810        509-783-9701 hm
Henrickson                                        cell
(if Hackett
unavailable)
Conference
Bridges
               WEMD           253-512-7191        253-512-7310
                              pin 700601
               UCEM           541-966-3662        541-966-3663
               OEM            541-922-1020        541-922-1020
                              pin 2121            pin 7193
               City of        541-966-0366        541-966-0366        541-966-0366
               Pendleton      Pin 661             Pin 662             Pin 663




                                                                                                  283
Office Phone Procedure
(Also see PIO pocket card job aid)

In any emergency requiring a full or partial activation of the UJIC in which the PIO will leave routine office
phones unattended it is CRITICAL to do the following:
       If your desk phone is incapable of forwarding calls to a cell phone, then a voice message should be
       recorded to tell media that an emergency is in progress and where to call for or get additional
       information, e.g., Alternate numbers when JIC is activated, cell phone, Web sites, Emergency
       Preparedness Calendars, etc.
       It is CRITICAL to prepare/train your organization in advance to handle calls that will come into
       well-known and advertised numbers the public and media call routinely -- have every employee
       trained to leave voice messages on unattended phones or forward phones to an operational EOC/JIC.
       Ensure staff members know where to refer media and public for updated information if they do get
       calls during an emergency. The media could be re-directed to JIC media numbers, Web sites,
       calendars, etc. The public should be encouraged to stay off the phones, but to listen to TAR/EAS
       stations, turn to Emergency Preparedness Calendars, or go to event Web sites where emergency
       information is already present.
       During the UJIC or UMJIC activation process, and before the UJIC or UMJIC is declared
       operational and a phone number for media to call is announced, it may be useful to disseminate a
       pre-scripted media advisory reminding media and the public where routine information is available
       right now, e.g., Web sites, Calendar, TAR/EAS station. The advisory should reinforce the
       importance for people to stay off phones.
       A second release should announce when the JIC is operational and give a number for media to call.

Essential Information
Changes to any of these must be reported ASAP

       Protective Action Decisions (PADs)
       New Emergency Alert System (EAS) Messages
       Depot Situation
       School Status / Updates
       Rumors / Inaccurate Media Reports
       Special Population Needs
       Traffic Control Points (TCPs) / Road Closures
       Decontamination Sites
       Hospital Updates
       Injuries / Deaths
       Army / First Responder Monitoring
       Assistance Centers
       Red Cross Shelters
       Severe Weather
       MJIC location change




                                                                                                     284
UJIC Briefings
       A change in Essential Information triggers a UJIC Staff Briefing.
       Initial briefing gathers key information from Army, Oregon, and Washington.
       Follow-on Briefs last five minutes or less and contain only new information.

   Before the Brief
      DG Supervisor provides five minute warning and time of impending brief!
      DG Supervisor or ESU Leader notifies staff in UJIC, UVJIC, UJIS
      Conference bridges:
          o Umatilla Co. 541-966-3662
          o Umatilla Co. 541-966-3663
          o Wash. State 253-512-7191 pin 289861
          o OEM              541-922-1020 pin 2121 or 7193
          o City of Pend. 541-966-0366 pin 661 or 662 or 663
      Conduct Virtual staff roll-call

   During the Brief
     DG Supervisor gets staff attention.
     Phone Teams take phones off hook and pay attention.
     No side conversations allowed.
     Only new information is briefed.

Important local and national Web sites
Umatilla/Morrow, Oregon CSEPP                     www.csepp.net
Umatilla Chemical Depot                           www.cma.army.mil
Benton County CSEPP                               www.bces.wa.gov/
Oregon Emergency Management                       http://www.oregon.gov/OMD/OEM/index.shtml
Wash. Emergency Management Division               emd.wa.gov/
American Red Cross                                www.redcross.org
Department of Homeland Security                   www.dhs.gov/index.shtm
Ready Gov                                         www.ready.gov/
FEMA                                              www.fema.gov/government/grant/csepp.shtm
National Institute for Chemical Studies           www.nicsinfo.org/

Emergency Web sites
UJIC Web site for Media                           www.csepp.net/jic
                                     Alternate:   https://www.piersystem.com/go/site/1691
UJIC Status Board (internal use only)             www.csepp.net/jic/statusboards
                                     Alternate:   https://www.piersystem.com/go/site/1311
Argonne National Laboratory CSEPP Hotline         www.csepp.anl.gov
Argonne National Laboratory (Adobe chat room)     http://anl.acrobat.com/umatillajic




                                                                                            285
UJIC e-mail addresses via Squirrel Mail (access at https://webmail.ujic.net)
Nickname            Full Name              New E-mail Address           JIC Phone Number
(Squirrel Mail) &
User Name
(sign-on)
Full JIC
UJIC                Full JIC               jic@ujic.net
                                           or
                                           ujic@ujic.net
Lead PIOs and JIC Facility Liaison
UMCD (Jim H.)      Depot PIO               umcdpio@ujic.net             541-966-3741


Benton (Steve S.)   Benton County PIO      bentonpio@ujic.net           541-966-3738


Umatilla-Morrow     Umatilla-Morrow PIO    jodi.florence@ucem.us        541-969-7586
(Jodi)
UmatillaAsstPIO     Umatilla-Morrow Asst   UmatillaAsstPIO@ujic.net     541-966-3737
                    PIO
Facility           JIC Facility Liaison  facility@ujic.net              541-966-3781
Gathering Writing Production & Analysis Group / Units
GWPA               Gathering Writing     gwpa@ujic.net                  541-966-3736
                   Production Analysis


EOC Unit           Response Partners       eocunit@ujic.net             541-278-5527
                   Unit (formerly
                   EOC/ICP Unit)
InfoAnalysis       Information Analysis    infoanalysis@ujic.net        541-966-3780
ResearchWriting    Research & Writing      researchwriting@ujic.net     541-966-3737
Dissemination Group / Units
Dissemination       Dissemination          dissemination@ujic.net       541-966-3739
                    Group Supervisor
ElectronicSupport   Electronic Support     electronicsupport@ujic.net

Statusboard         Status Board           statusboard@ujic.net         541-278-5526

RapidResponse       Rapid Response         rapidresponse@ujic.net       541-966-3742

MediaPhone        Media Phone             mediaphone@ujic.net
Other Primary Agencies with computers in JIC
WashingtonPIO       Washington State PIO   washingtonpio@ujic.net       541-966-3740
OregonPIO           Oregon State PIO       oregonpio@ujic.net           541-966-3743

RedCrossPIO         American Red Cross     arcpio@ujic.net
                    PIO




                                                                                           286
Information Management Cheat Sheet
UJIS/UJIC/UVJIC/UMJIC—page 1 of 2

NEW INFORMATION REPORTS
New information from EOCs or Field Group Units, etc. is reported verbally or electronically to affected jurisdiction
Lead PIOs at the UJIC/UMJIC through the Response Partner Unit Leader (see phone/e-mail lists below). Direct
contact with Lead Jurisdiction PIO is authorized if the Response Partner Unit Leader is unavailable.
Jurisdiction                            JIC phone / MJIC phone              JIC e-mail
Response Partner Unit Leader            541-278-5527                        eocunit@ujic.net
Depot Lead PIO                          541-966-3741 / 541-720-1881         umcdpio@ujic.net
Benton Co. Lead PIO                     541-966-3738 / 509-539-0312         bentonpio@ujic.net
Umatilla/Morrow Co. Lead PIO            541-969-7586 / 541-969-7586         jodi.florence@ucem.us

PRODUCING A NEWS RELEASE
Each jurisdiction in the Umatilla JIC-JIS produces its own news releases and other information about its response
activities. Copies of all jurisdictionally produced products should be provided to the JIC. Procedures for Coordination
and Distribution are listed below. The Umatilla JIC produces news releases and other information about joint
activities.

COORDINATING A JOINT JIC NEWS RELEASE
Research and Writing Unit attaches DRAFT JIC release to an e-mail and sends to the Electronic Support Unit and
Dissemination Group Supervisor (in case the ESU is not staffed) for documentation and follow-up e-mail to the
internal coordination list.
E-mail DRAFT news release using the following example:
         Subject line: COORDINATE UJIC NR #__
         To: Electronic Support electronicsupport@ujic.net and Dissemination dissemination@ujic.net [for
         documentation and distribution to internal distribution list for coordination]
         Text example: Please coordinate DRAFT UJIC NR #__. Target time for release to media is 2100 PST.
    Current time is 2040 PST.

APPROVING OR RECOMMENDING CHANGES TO A JIC NEWS RELEASE
Whether a jurisdiction approves or make recommendations about a product being coordinated, a copy of the product
will be attached and sent back to ESU at electronicsupport@ujic.net and Dissemination at dissemination@ujic.net
with a clear indicator in the e-mail title and text of those recommendations. Example:
         Subject Line: UJIC NR#__ Approved/Approved with changes/NOT Approved
         To: Electronic Support electronicsupport@ujic.net and Dissemination dissemination@ujic.net
         Text example: Good as is/or/ Make following recommended changes: 1,2,3, etc.

DISTRIBUTING A NEWS RELEASE OR AN EAS MESSAGE
While most jurisdictions in the UJIC can distribute their own news releases and EAS messages, the UJIC can
efficiently distribute these products internally to JIS partners and the media using pre-developed e-mail address
books. E-mail final news releases and EAS messages using the following example:
     Subject line: DISTRIBUTE---Benton County NR No. 4
     To: ESU electronicsupport@ujic.net (Electronic Support Unit Leader will distribute) and
              dissemination@ujic.net (DG Supervisor – backup to ESU for making distribution)
     Cc: statusboard@ujic.net (Status Board writer will post to online Status Board and to Media Website)
     Text: Benton County NR No. 4 is final. Please distribute to internal, external and media lists.
(State which JIC distribution lists your release should go to—see E-MAIL DISTRIBUTION LISTS below.)




Information Management Cheat Sheet continued on next page.



                                                                                                              287
Information Management Cheat Sheet
UJIS/UJIC/UVJIC/UMJIC—page 2 of 2

E-MAIL DISTRIBUTION LISTS
Internal: For PIOs and JIC staff in Pendleton UJIC/MJIC and Virtual JIC only
External: EOCs and agencies in Umatilla JIS
Media:    For real media on priority list or mock media in the Simulation Cell
Means of                     Status             Media   Hard
distribution       E-mail   Fax       Board     Website Copy*           Verbal **
INTERNAL           x        -         x         xxx
EXTERNAL           x        ***       x         x-                      x
MEDIA              x        ***       -         x       -               x
      * Hard Copy Distribution (5 copies UJIC): Bulletin Board; Information Analysis Unit; Briefing Unit; Phone
        Team Leaders; Media Phone Unit Leader; Evaluator in-box.
     ** In-house briefing to JIC staff, Virtual JIC staff via conference call on bridge and to media either present of
         via phone teams.
    *** FAX only as backup to e-mail when e-mail isn’t working or upon special request.

DEALING WITH A RUMOR
If you detect a possible rumor or misinformation, send the observation to the JIC as follows:
    Subject line: POSSIBLE RUMOR
    To: infoanalysis@ujic.net (Information Analysis Unit) for action
    Cc: electronicsupport@ujic.net (Electronic Support Unit); as well as the GWPA Supervisor at gwpa@ujic.net
    and DG Supervisor at dissemination@ujic.net .
    Text: Provide the Who, What, Where, When, Why, or How as best you can, where you heard or saw it, and why
    you think it may be a rumor. The more details, the better.

MEDIA MONITORING REPORTS/ANALYSIS
Completed News Story analysis by remote and in-house media monitors should be e-mailed as follows:
File AND Subject Line Name: Mock Media Print/Radio/TV (pick one) Story 01_AnalysisAG.doc
To: infoanalysis@ujic.net
The Information Analysis Unit Leader will review and rename as: Mock Media Print/Radio/TV (pick one) Story
01_NO-ISSUE NOTED or Mock Media Print/Radio/TV (pick one) Story 01_ISSUE ADDRESSED and forward
it to the Electronic Support Unit Leader at electronicsupport@ujic.net and Dissemination Group Supervisor at
dissemination@ujic.net for distribution to Internal and External lists. More instructions are in the GWPA GOG.

Squirrel Mail
https://webmail.ujic.net
Login names are listed in “Appendix A: UJIC/UVJIC/UMJIC Operational Contact List.” Password = “ujic-jis”

CSEPP Hotline
Login: See one of the following logins for emergency access, or Appendix A for complete Hotline Buddies List.
Go to www.csepp.anl.gov and click on the login icon.
Login name Password                      Login name Password
Not case sensitive Case sensitive             Not case sensitive Case sensitive
UJICspare1         Jupiter48                  UJICspare4         Jupiter51
UJICspare2         Jupiter49                  UJICspare5         Jupiter52
UJICspare3         Jupiter50

Adobe Acrobat Connect: Newswriter / Information Analysis / Media Monitor Chat Rooms
This Web site gives the Virtual JIC tools to collaborate including a chat room, audio and video conferencing and
document sharing. Go to http://anl.acrobat.com/umatillajic. Moderator must sign in first to open the chat. (Login:
Umatilla@anl.gov; password: PorkyPig1 (case sensitive)) Others use their names to sign in as “guests.”



                                                                                                             288
Twitter Procedure – 2009 Pilot Test
For the 2009 CSEPP Umatilla Annual Exercise, the Umatilla JIC will demonstrate posting some messages to Twitter.
The Twitter Pilot Test will allow the Unified Lead PIOs to assess Twitter’s effectiveness.

Definitions
  Messages posted to a Twitter account are referred to as “tweets.”
  The JIC’s Twitter account will be maintained by a Twitter administrator, for short, the “Tweeterer.”
  Therefore, the JIC’s Tweeterer will post JIC tweets to the JIC’s Twitter account.

Tweeterer (or Tweeterers) during the exercise
Electronic Support Unit Leader Teresa Lewis or Status Board-Web Writer Jacque Talboy (or both), as determined in
pre-exercise consultation with Dissemination Group (DG) Supervisor Steve Meyers and GWPA Group Supervisor
Pete Wells, who set up the Twitter account prior to the exercise. In addition, this group will need to consult with
Information Analysis Unit Leader Rebecca Alsuwaidi on how to monitor the Twitter account during the exercise.

Things to know
  JIC’s Twitter account username: CSEPP_UmCD.
  JIC’s Twitter account password: umcd09ex.
  Tweets are not e-mailed to anyone, only posted to the JIC’s Twitter account where those interested can read them
  at: www.twitter.com./CSEPP_UmCD.
  Tweets are limited to 140 characters in length.
  JIC tweets will begin with “This is an Exercise.”
  JIC tweets will end—as space permits—with “This is an Exercise” or “Exercise.”

Protocol
  The Tweeterer will post final, approved JIC tweets to JIC Twitter account. In an actual incident, the tweet would
  contain the URL to a full news release. For the exercise, the tweet will contain the text “INSERT URL HERE.”
  The Information Analysis Unit Leader and Media Monitors will check the JIC’s Twitter account and other Twitter
  messages regularly throughout the exercise. Using www.tweetgrid.com and key words “chemical emergency”
  and “Umatilla,” they will assess usage and watch for anything amiss. Any Twitter issues will be reported to the
  GWPA Supervisor for handling, per JIC procedures.
  The GWPA Supervisor will work with DG Supervisor on any Twitter issues to determine if action is needed, get
  approval for that action from the Unified Lead PIOs; and take that action or assign it to appropriate JIC staff.

Minimum—JIC tweets during the exercise
Note: For the exercise, JIC tweet will be posted with the words “URL INSERTED HERE” without actually inserting
a URL. The URL will be inserted only in the event of an actual incident.
Start Exercise tweet—“This is an EXERCISE. The CSEPP Exercise has begun. Situation updates will be available
soon at www.twitter.com/CSEPP_UmCD. EXERCISE.” (Note: This line—“Situation updates will be available
soon at www.twitter.com/CSEPP_UmCD.”—should be included with other JIC Web sites and phone numbers in
the first e-mail the DG Supervisor sends to the JIC’s internal, external and media lists.)
JIC Open news release tweet—“This is an Exercise. Situation updates are available at URL INSERTED HERE.
This is an Exercise.”
End Exercise tweet—“This is an EXERCISE. The 2009 CSEPP Annual Exercise for the Umatilla Community has
ended. This is an EXERCISE.”

Optional—JIC tweets during the exercise
News Conference news release tweet—Text and URL INSERTED HERE to be drafted during exercise.
Stay Off Phones news release tweet—Text and URL INSERTED HERE to be drafted during exercise.
Other tweets—Posted as Unified Leads and JIC staff deem appropriate.

Posted April 18, 2009 by Mark Clemens and Pete Wells.


                                                                                                           289
APPENDICES

Appendix A: UJIC/UVJIC/UMJIC Operational Contact List
Color Code KEY in first row immediately below…

Header       MJIC Leader/Facility                MJIC GWPA Staff            MJIC      VJIC    Level 2,1
Categories   Staff                                                          DG        staff   Potential
                                                                            Staff             Staffing
Title                            Location        E-mail                         UJIC Phone    MJIC Phone
Depot Lead PIO                   UJIC / MJIC     umcdpio@ujic.net               541-966-      541-720-1881
                                                                                3741
Benton Co Lead PIO               UJIC / MJIC     bentonpio@ujic.net             541-966-      509-539-0312
                                                                                3738
Uma/Mor Lead PIO                 UJIC / MJIC     jodi.florence@ucem.us          541-969-      541-969-7586
                                                                                7586
UJIC/MJIC Facility Liaison       UJIC / MJIC     facility@ujic.net              541-966-      509-554-0310
                                                                                3781
GWPA Group Supervisor            UJIC / MJIC     gwpa@ujic.net                  541-966-      509-554-0310
                                                                                3736
Info Analysis Unit Leader        UJIC / MJIC     infoanalysis@ujic.net          541-278-      509-554-0183
                                                                                5526
Info Analyst 1                   ORO / CO        infoanalysis@ujic.net
Info Analyst 2                   CO              infoanalysis@ujic.net
Info Analyst 3                   CO              infoanalysis@ujic.net
Info Analyst 4                   CO              infoanalysis@ujic.net
Info Analyst 5                   CO / AR         infoanalysis@ujic.net
Research and Writing             UT              researchwriting@ujic.net
Unit Leader

News Writer 1                    UT              researchwriting@ujic.net
News Writer 2                    IN              researchwriting@ujic.net
Hispanic Translator--Maria       ICP                                                          C:541-561-
Duron                                                                                         5630
Audio-Visual Support Unit
Leader
Av Support Specialist
Response Partners Unit           UJIC / MJIC     eocunit@ujic.net              541-278-
Leader                                                                         5527
Oregon PIO                       UJIC/ OR        oregonpio@ujic.net            541-966-       503-378-2911
                                 EOC                                           3743           ext 22281
                                                                                              (eoc) 22292
                                                                                              (Office)
Washington PIO                   UJIC / WA       washingtonpio@ujic.net        541-966-
                                                                               3740
ARC PIO                          UJIC / TBD      arcpio@ujic.net
Wild Horse Assist. LNO           Wildhorse /
                                 CTUIR
St. Anthony Hosp LNO             Pendleton
Good Shepherd Hosp LNO           Hermiston
Umatilla/Morrow ESD PIO          Hermiston       Casey.White@umesd.k12.or.     541-969-
                                                 us                            4787
Umatilla Chem Depot EOC          Depot EOC                                     541-564-       541-564-5318
PIO                                                                            5318           541-564-5230

                                                                                                  290
                                                                        541-564-     541-564-5231
                                                                        5230
                                                                        541-564-
                                                                        5231
DG Group Supervisor / ESU    UJIC / MJIC   dissemination@ujic.net       541-966-
                                                                        3739
Electronic Support Unit      UJIC          electronicsupport@ujic.net
Leader
Status Board/ Web Writer     UJIC / MJIC   statusboard@ujic.net         541-278-     509-554-0310
                                                                        5526
Rapid Response Unit Leader   UJIC / MJIC   rapidrespoonse@ujic.net      541-966-     509-554-0183
                                                                        3742
Telephone Unit Leader        UJIC
Media Phone Team Leader      UJIC / MJIC   mediaphone@ujic.net          541-278-     509-554-3684
                                                                        5558
Briefing Unit Leader         UJIC
Media Liaison                UJIC / MJIC                                             509-554-0310
Public Phone Team Leader     UJIC                                       541-278-
                                                                        5554
Hispanic Call Taker          UJIC                                       541-278-
                                                                        5555
Field Group Supervisor       UJIC
Media Field Unit Leader
VIP Unit Leader
Community Rel. Unit Leader
IC PIO UM/MO Co. --          OR ICP        Maureen@csepp.org            O:541-667-   O:541-667-
Maureen Roxbury                                                         5146         5146
                                                                        C:541-256-   C:541-256-
                                                                        0118         0118
IC PIO Asst. --Maria Duron   OR ICP        maria.duron@umesd.k12.or.    O:541-667-   O:541-667-
                                           us                           5149         5149
                                                                        C:541-561-   C:541-561-
                                                                        5630         5630
MJIC Satellite Phone                                                                 254-204-2169
(emergency)
MJIC FAX                                                                             301-584-8374
Conference Bridges                         Bridge Number                Bridge       Facilitator
                                                                        Password     Pin
                             WEMD          253-512-7191                 700601
                             WEMD          253-512-7310                 -
                             UCEM          541-966-3662                 -
                             UCEM          541-966-3663                 -
                             OEM           541-922-1020                 pin 2121
                             OEM           541-922-1020                 pin 7193
                             Pendleton     541-966-0366                 pin 661
                             Pendleton     541-966-0366                 pin 662
                             Pendleton     541-966-0366                 pin 663




                                                                                         291
 Umatilla JIC HOTLINE Buddies List - 04/10/07
                           Website = http://www.csepp.anl.gov/
Account Login Names (Bold)                                 Login Password
Not Case Sensitive                                         Case Sensitive
Henrickson (Bruce)                                         Jupiter01
Sinor (Tami)                                               Jupiter02
Capestany (Adolfo)                                         Jupiter03
Clemens (Mark)                                             Jupiter04
Russell (Adam)                                             Jupiter05
Eldridge (Kathy)                                           Jupiter06
Hackett (Jim)                                              Jupiter07
Harper (Rob)                                               Jupiter08
CSeigal (Cheryl)                                           Jupiter09
Holmgren (Christie)                                        Jupiter10
McCune (Hal)                                               Jupiter11
Lyster (Crindalyn)                                         Jupiter12
Meyers (Steve)                                             Jupiter13
Roxbury (Maureen)                                          Jupiter15
Sautter (Steve)                                            Jupiter16
JSeigal (Jess)                                             Jupiter17
Fitch (Margaret)                                           Jupiter18
Wells (Pete)                                               Jupiter19
Duron (Maria)                                              Jupiter54
Computer Stations at Oregon EOC
OregonEOC1                                                 Jupiter20
OregonEOC2                                                 Jupiter21
OregonEOC3                                                 Jupiter22
Computer Stations at Wash EOC
Waeoc12                                                    Jupiter23
Waeoc14                                                    Jupiter24
Waeoc19                                                    Jupiter25
Waeoc22                                                    Jupiter26
Waeoc23                                                    Jupiter27
Computer Stations at FEMA ROC
FEMAXPAO                                                   Jupiter28
FEMAXROC1                                                  Jupiter29
FEMAXROC2                                                  Jupiter30
UJIC Positions
UjicGWPA (GWPA Group Sup)                                  Jupiter31
UjicEOC (EOC/ICP Unit Leader)                              Jupiter32
UjicResearchWriting (Unit Leader)                          Jupiter33
Ujicnews1                                                  Jupiter34
Ujicnews2                                                  Jupiter35
Ujicnews3                                                  Jupiter36
Ujicnews4                                                  Jupiter37
Ujicinfoanalysis (Info Analysis Unit Leader)               Jupiter57
Ujicinfoanalyst1                                           Jupiter58
Ujicinfoanalyst2                                           Jupiter59
Ujicinfoanalyst3                                           Jupiter60
Ujicinfoanalyst4                                           Jupiter61
UjicDG (Dissemination Group Sup)                           Jupiter38
UjicRapidResponse (Unit Leader)                            Jupiter39
UjicBriefing (Unit Leader)                                 Jupiter40
UjicTelephone (Unit Leader)                                Jupiter41
UjicElectronicSupport (Unit Leader)                        Jupiter42
Ujicfacilities (Facilities Liaison)                        Jupiter43
UjicFG (Field Group Sup)                                   Jupiter44
UjicFieldUnit (Unit Leader)                             Jupiter45
UjicVIPUnit (Unit Leader)                               Jupiter46
UjicComRelUnit (Unit Leader)                         Jupiter47
UJICspare1                                           Jupiter48
UJICspare2                                           Jupiter49
UJICspare3                                           Jupiter50
UJICspare4                                           Jupiter51
UJICspare5                                           Jupiter52
UJICspare6                                           Jupiter53
UJICspare7                                           Jupiter55
UJICspare8                                           Jupiter56
             Adobe Acrobat Connect Web site: Chat Room Passwords
umatilla@anl.gov                                      PorkyPig1
anlasap2@anl.gov                                      PorkyPig1

                                                                            292
Umatilla JIC Floor Plan
4700 NW Pioneer Place
Pendleton, Oregon 97801




                          293
Appendix B: MJIC Setup Guide
Umatilla Mobile JIC (UMJIC) Equipment List and Floor Plan

   Phones: 6 total lines
      4 lines (cell phones or desk phone)
           o 2 lines dedicated to incoming media calls
           o 1 line connected to conference bridge
           o 1 open for general use
      1 satellite phone
      1 line - Voice Over Internet Protocol
   Computers: 10 total
      3 laptops
           o Media Call Taker
           o 1 for Web Writer / Statusboard Writer
           o 1 for EOC/ICP
      3 desktops (back room)
           o 1 for Media Monitor
      1 desktop (front room) – used by Dissemination Group Supervisor / Electronic Support
      Incoming personal laptops – can access Internet through WiFi (secured) or Ethernet
  (Wi-Fi Access: Profile BCES_Mobile1, Password = 0123456789)
      E-mail -- Can use Squirrel Mail to access existing JIC e-mail addresses. Will use Hotmail as a backup for key
      accounts.
  Software:
      Adobe Acrobat -- 1 laptop (Statusboard/Web Writer) has writer, rest have reader capabilities
      Statusboard / Web computer has permissions to access the server at the Umatilla JIC facility in Pendleton,
      Oregon.
      Creative suite – Photoshop, Illustrator, In-design (the new page maker) – will be on one laptop
  FAX: Available using satellite
  Printers / Scanner:
      3 printers (1 fixed and 2 portable)
      1 plotter
      1 scanner
  Smart board hooked to a computer.
  TV / Satellite TV / VCR :
      2 TVs
      Direct TV Satellite
      VCR
  Flat Panel screens (2):
      1 interior front room
      1 exterior of the vehicle. Both can be hooked up to the camera on the mast, or a computer screen.
  Cameras:
      1 on mast on top of MJIC. Can extend 40 feet in air
      1 digital hand held and tripod
  Tables / chairs:
      4 tables (6’)
      16 chairs
  Lights: (for news conference)
Mounted on back of vehicle




                                                                                                          294
                                 Intercom # 213




                                                                          Intercom # 201




                                                                          Intercom # 200




                                 Intercom # 208          Intercom # 204
                                 Line 1 dedicated

                                  Rapid Response

     Appendix__ MJIC Setup/ Operations/ Maintenance
                                 Media Phone        Intercom # 206
                                                    Line 4 Dedicated




Appendix C: Officials Contact List



                                                                                    295
Appendix C: Officials Contact List
Oregon                Work Phone     Mobile Phone   FAX            E-mail
Sen. Jeff Merkley     202-224-3753                  202-228-3997   merkley.senate.gov/contact/contact.cfm
[D]
  Portland Office     503-326-3386
Sen. Ron Wyden        202-224-5244
[D]
Kathleen Cathey,      541-962-7691   541-786-8396   541-963-0885   kathleen_cathy@wyden.senate.gov
La Grande Office
Rep. Greg Walden      202-225-6730                  202-225-5774
[R] 2nd District
Colby Marshall,       541-624-2400                  541-624-2402
La Grande Office
Bend Office           541-389-4408                  541-389-4452
Washington            Work Phone     Mobile Phone   FAX            E-mail
Sen. Maria Cantwell
[D]
Richland Office       509-946-8106
Seattle Office        206-220-6400                  206-220-6404
                      Toll free
                      888-648-7328
Sen. Patty Murray
[D]
Yakima Office         509-453-7462                  509-453-7731
Seattle Office        206 553-5545                  206 553-0891
                      Toll free
                      866-481-9186
Rep. Doc Hastings
[R] 4th District
Pasco Office          509-453-9396                  509-545-1972
Yakima Office         509-452-3243                  509-452-3438
Rep. Cathy
McMorris Rodgers
Walla Walla Office    509-529-9358                  509-529-9379




                                                                                                  296
        Appendix D: Media Contact List

Type     Media             News        Phone       CSEPP      Cell   FAX        E-mail                    website
                           POC                     Pager
OR
                                       541         503               541
Radio
                                                                                kqfm@eotnet.net
                           Jeff                    503-441-
         KOHU/KQFM                     567-6500                      567-6068   5034411763@cookmail.c
                           Walker                  1763
                                                                                om

                                                                                bthurman@cappsbroadca
                                                                                stgroup.com
                           Butch
         KUMA/KTIX/                                503-441-
                           Thurman     276-1511                      276-1480   5034411780@cookmail.c
         KWHT                                      1780
                                                                                om


         KZHR
WA
                                       509         509        509    509
Radio
                                                                                art@konaradio.com
                                                              539-
         KONA 610          Art Blum    547-1618    545-7395          546-2678
                                                              4144              kona@konaradio.com

WA
                                       509         509        509    509
TV
                                                                     737-6749
                                       737-6725/                                news@kndu.com
         KNDU-NBC                                                    /
                                       6700
                                                                     6767
                                       735-8369                                 kvewnews@kvewtv.com
         KVEW-ABC                                                    735-1836
                                       ext. 517
                                       547-2845/                                newsroom@keprtv.com
         KEPR-CBS                                                    547-5365
                                       0547
OR
                                       541                           541
Print
                                                                                eonews@eastoregonian.i    www.eastoregonian.i
         East Oregonian
                                       966-0830                      276-8314   nfo                       nfo
         (Pendleton)
                                                                                                          subscription code:
         East Oregonian
                                       567-6211                      567-1764
         (Hermiston)
                                                                                ktalaski@hermistonheral
                                                                                d.com
         Hermiston         Karen
         Herald (bi-       Hutchison   567-6457                      567-4125
                                                                                mjkane@hermistonheral
         week)             -Talaski
                                                                                d.com

WA
Print
                                                                                                          www.tri-
                                       509-582-                      509-582-   news@tricityherald.com
         Tri-City Herald                                                                                  cityherald.com
                                       1500                          1510
                                       800-441-                      800-868-
         TCH alt
                                       5085                          3210
Wire
         AP Portland                   800-448-                      503-228-
                                                                                apportland@ap.org
                                       3501                          5514
         AP Seattle                    800-552-                      206-621-   apseattle@ap.org
                                       7694                          1948
         AP Yakima                     509-453-                      509-452-
                                       1951                          8634




                                                                                                                           297
Appendices found on UJIC Server

Located at Umatilla County Emergency Management, Pendleton. Oregon.

Appendix E: News Release Templates for UJIC/UMJIC
Appendix F: UJIC/MJIC MOUs
Appendix G: UJIC Forms/ICS Forms
Appendix H: Umatilla Fact Sheets
Appendix I: Large Format UJIC/MJIC Organization Charts and Wall Charts
Appendix J: Maps
Appendix K: Disaster Ready PIO: Deployment Checklists and Go-kit instructions (under
            development)
Appendix L: Other Resources (under development)




                                                                                       298
                  Umatilla County Emergency Management
                  Morrow County Emergency Management
                  Benton County Emergency Services
                  Oregon CSEPP, Oregon Emergency Management
                  Emergency Management Division, Washington Military Department
                  Federal Emergency Management Agency, Region 10
                  Umatilla Chemical Depot



                                     Annex P - Appendix B

                      UMATILLA
          JOINT INFORMATION SYSTEM/CENTER

                        Overview


                                     Flexibility
                                    Modularity
                                    Adaptability


                                     April 12, 2009 Version




This Document is posted to www.csepp.anl.gov in “The_Virtual_JIC/Umatilla/Operating_Procedures”




                                                                                          299
Purpose
The purpose of this document is two-fold:
   1) First, to provide an overview of how various documents/materials support Emergency Public
       Information (EPI) plans, procedures, and job aids work together during the activation and
       operation of the Umatilla Joint Information System/Center(s);
   2) Secondly, to provide information on general responsibilities and tasks of the PIO functional
       team during response and recovery.

Six Levels of Documents support Umatilla EPI

1) Overview purpose: Tie together national, CSEP Program, and local guidance and procedures to
portray a broad perspective of the Umatilla Site’s emergency public information for response and
recovery phases of emergency management.
    Intended Audiences: Stakeholders; elected officials; CSEPP managers; CSEPP and EOC staffs;
    first responders; PIOs; federal, state and local agencies; and others who need to know how
    emergency public information is integrated with Incident Command plans and operations.

2) Guidance References
    National Incident Management System, (NIMS) March 2004
    National Response Plan, (NRP) November 2004
    Local and Tribal NIMS Integration, Version 1.0
    CSEPP Public Affairs Guidance, Compendium Workbook, plus Glossary of relevant CSEPP and
    Public Affairs terms, 2005

3) Emergency Public Information Annexes to Site Emergency Operations Plans (EOPS) (in
development): Provide integration of Umatilla CSEP Program public information plans with
overarching local plans for response and recovery to all emergencies, including a real or perceived
accident or incident at the Umatilla Chemical Depot.
    Intended Audiences: Stakeholders; elected officials; CSEPP managers; CSEPP and EOC staffs;
    first responders; PIOs; federal, state and local agencies; and others who need to know how
    emergency public information is integrated with Incident Command plans and operations.

4) Joint Information System/Center Standard Operating Procedures (SOP): Provide “how to”
procedures for activating and operating the Joint Information System (JIS), the Umatilla Joint
Information Center (UJIC), the Umatilla Virtual JIC (UVJIC), and the Umatilla Mobile JIC (UMJIC).
    Intended Audiences: Umatilla CSEPP-PIOs; UJIC staff; JIS partners; UVJIC staff; UMJIC staff;
    Umatilla County, Morrow County and Benton County EOC staffs; CSEPP contractors.

5) Group Operating Guides (GOGs): Provide “how to” JIS/JIC procedures for the UJIC functional
ICS Groups, to include Virtual and Mobile JIC procedures; Gathering, Writing, Production and Analysis
Group (GWPA), Dissemination Group (DG), and Field Group (FG). These GOGs are components of the
UJIC/UVJIC/UMJIC SOP, and packaged as a section in the pocket field guide and online accessible
guides.
    Intended Audiences: UJIC group staffs.

6) Position Job Aids: Every individual who works the Umatilla JIC, UVJIC, UMJIC has one or more
job aids to assist in the execution of position duties. These include: ICS Vest Card with critical tasks;



                                                                                                     300
implementing instructions and/or checklist cards; and required ICS forms that need to be maintained and
turned in for documentation.
    Intended Audiences: Individual UJIC, UVJIC, UMJIC staff members.

Emergency Public Information Background Information

Emergency Public Information (EPI) supports the Incident Command System (ICS) by communicating
critical health and safety information during emergencies or disasters. This responsibility falls on local,
state and federal agencies to provide accurate, timely, clear and coordinated information to external
audiences like the media and public. In addition, there are numerous internal audiences including local,
state, and federal agencies, jurisdictions, responders, and elected officials at all levels. Meeting this
responsibility requires a Joint Information System (JIS) where all affected or supporting jurisdictions
and agencies communicate using “one voice” to provide coordinated information. The JIS is designed to
support the ICS under the National Incident Management System (NIMS) and National Response Plan
(NRP). It works equally well for Single, Unified and Area Command structures.

Public Information Officers (PIOs) from affected agencies and jurisdictions have the primary task of
effectively and rapidly communicating what happened, the impact, what is being done in response, and
what the public needs to do to protect itself.

Public welfare calls for a coherent, overall response in an emergency and—at the same time—clarity in
what may be differing safety messages from responding jurisdictions. Recognizing this, PIOs practice
interagency coordination and cooperation to ensure consistency in the flow of accurate and timely
information.

Gathering and disseminating emergency information in a multi-jurisdictional response requires an
extremely well-organized coordination process. When jurisdictional PIOs coordinate from their
respective emergency operations centers (EOCs), from out in the community, or within the walls of a
physical JIC, they are using a JIS. When PIOs cannot physically relocate to the physical JIC location,
they can still operate in JIS using technology in what is called the Umatilla Virtual JIC (UVJIC). In an
emergency, PIOs can become overwhelmed quickly by public and media queries about the nature of the
emergency, and the UVJIC allows the local PIO team to reach out to other PIO resources around the
region or country for assistance performing a number of critical JIC/JIS tasks. An important additional
tool for many types of emergencies may be the Umatilla Mobile JIC (UMJIC), which is housed in
Benton County, but can be deployed to an on-scene emergency to provide PIO support to the Incident
Commander.


Principal EPI Partners

The Public Information and Public Affairs Officers for the following jurisdictions comprise the core
team of the Umatilla Joint Information Center (UJIC): State of Oregon; State of Washington; Benton
County, Washington; Morrow and Umatilla Counties, Oregon; The U.S. Army Umatilla Chemical
Depot; and the Federal Emergency Management Agency (FEMA) Region 10 Hermiston Field Office.

Functions of the JIC
The UJIC is responsible for gathering, producing and disseminating information, and for conducting
field operations. The UJIC staff is comprised of CSEPP principle PIOs, program administrative and



                                                                                                    301
technical staff, and local volunteers. Additional staff may be activated from other CSEPP sites using the
UVJIC or from other states using the Emergency Management Assistance Compact, (EMAC). UJIC
Groups are comprised of a number of functional Units, which may be activated as necessary.

For each function, information management is critical.

Information Management Cycle
Within the UJIC, information is considered a tangible commodity. In a real sense, information is the
“fuel” that runs the engine of the JIC. Without information, the JIC cannot move; with too much
information, the JIC will falter. Successful information management depends upon seven steps:

Step One: Gather – The JIC must gather information from as many sources as possible. When
information comes to the JIC, it must be collected in an organized way. This requires trained,
experienced staff that can look at information and put it into a useful form.

Step Two: Analyze – Information arrives from multiple sources and must be verified and analyzed.
Information analysts will spend much of their time evaluating incoming information and deciding which
pieces are critical to internal and external audiences. Analysts must also share information with the JIC
staff responsible for producing information products.

Step Three: Organize, Write, Produce – The public needs information presented in a useable form,
organized by category, priority and value. In the early stages of an emergency, a “one sheet” concept can
be used in which one sheet of paper is maintained with critical information listed in bullet format.
Public information also is produced in other forms, such as maps, pictures and videos.

Step Four: Review/Coordinate – A quick yet thorough review of all information to be released is an
essential part of the information management process. Reviewers should look for inconsistencies,
inaccuracies, clarity and completeness. Most important, reviewers must coordinate with all agencies that
have information to be released.

Step Five: Document – Proper documentation is mandatory for all ICS/NIMS functions, including
public information. In order to resolve a miscommunication or dispute, or in the case of litigation,
decisions and activities must be documented. Each supervisor should maintain a personal log. It may
also mean that dates, times and notes from certain actions are kept for each shift. At the end of each
shift, supervisors must file the documentation.

Step Six: Dissemination – JIC staff must use every means available to provide prompt information to
those who need it, in the proper format. Dissemination also must include internal audiences involved in
the response.

Step Seven: Monitor – Monitoring the media is a crucial function of the JIC. Ideal candidates for this
job are experienced former reporters, producers, editors and public affairs professionals. Staff must
know what to watch and listen for, and spot issues and inaccuracies that could cause problems for people
in affected areas, as well as for emergency officials.

Lead Incident Public Information Officer / Unified Public Information: The Lead
Incident PIO, or the Unified PIO Team if under Unified Command or even individual Incident



                                                                                                   302
Commands with a Unified PIO structure, is charged with ensuring that timely, accurate and appropriate
information reaches the public, partner agencies and other constituent audiences. The Lead PIO is
responsible for coordinating public information at or near the incident site and serving as the on-scene
link to the JIS and JIC. The Lead PIO provides overall direction for the JIC and makes policy decisions
while advising the Incident Commander about public information strategies. The Lead PIO also advises
command staff regarding the public affairs implications of decisions and identifies constraints on the
release of incident information.

JIC Facility Liaison: The JIC Facility Liaison reports to the Lead Incident PIO, Unified PIOs, or a
delegated assistant and is responsible for the JIC facility operations. The Liaison keeps the JIC running
from a logistical standpoint and provides support to the Lead Incident PIO, agency public affairs staff,
group leaders and all JIC functional areas. The JIC Facility Liaison may make Emergency Management
Assistance Compact (EMAC) requests to IC Logistics.for resources and 24-hour staffing.

Gathering, Writing, Production and Analysis Group (GWPA): In a chemical emergency,
the JIC serves as the primary information resource for the public and media. The information the JIC
gathers and produces will help guide the community through the response, recovery and mitigation
phases of an emergency. The GWPA is responsible for the development of all written, print,
photographic, audio, video and web-based material for use by the JIC and partner agencies.

A key responsibility is monitoring newspapers, television and radio broadcasts, and the Internet to
ensure the accuracy of news stories. To gather and produce accurate and timely information,
mechanisms must be in place for CSEPP public affairs staff to receive information directly from the
scene, participating EOCs and the media. The JIC must also ensure a coordinated and prompt transfer of
information from the various command posts. Information must then be packaged into meaningful,
useful products for the public.

Dissemination Group (DG): Information Dissemination keeps the community informed through
news conferences and briefings, on-camera interviews, written news releases, fact sheets, Web site
communications and telephone calls to the public and the media. Spokespersons should concentrate on
issuing protective action recommendations and other lifesaving information. In disseminating
information, staff should be mindful of the various rules, regulations and guidelines that govern handling
information in the context of disclosure requirements, privacy laws, and standards for liability and
public review.

Staff must have the authority to release verified and approved information. Group operating procedures
address the required coordination of information among public affairs representatives before its release
and any division of responsibilities among representatives for the release of specific types of
information. Agencies and their spokespersons should only speak about subjects under their direct
authority and responsibility. Before its release, information must be coordinated among each agency’s
public affairs staff and shared with partner agencies. This reduces the potential for the release of
conflicting or erroneous information.

Field Group (FG): Field PIOs are the public face of emergency response. In the aftermath of an
emergency, reporters and members of the public will often remember the contact they had with field
officers. Field Information provides face-to-face contact with the public, special interest groups, public
officials and other VIPs, and gives crucial support to the media at high-profile sites in the field. Field
PIOs provide intelligence about what is happening on-scene or in the community, identify information



                                                                                                     303
gaps, and report rumors and misinformation. Field staff must be highly trained, experienced and
sensitive to the needs and perceptions of the public and the media. They must link with other agency
PIOs at shelters, hospitals and schools to ensure the flow of accurate information. Due to their remote
locations, Field PIOs require significant resource and information support from the JIC. The Field Group
may be heavily reliant on use of UVJIC and UMJIC technology to aid operations. A group leader
facilitates support and coordinates field movements.

Umatilla Joint Information Center
Sample Functional Organization Chart, April 2009 – Modular, Flexible, Adaptable




Terms and Acronyms
See the “Umatilla Joint Information System/Center Standard Operating Procedures.”

                                                 ###




                                                                                                 304
                   Umatilla County Emergency Management
                   Morrow County Emergency Management
                   Benton County Emergency Services
                   Oregon CSEPP, Oregon Emergency Management
                   Emergency Management Division, Washington Military
                      Department
                   Federal Emergency Management Agency, Region 10
                   Umatilla Chemical Depot



                                  Annex P - Appendix C




                                  UMATILLA
            JOINT INFORMATION SYSTEM/CENTER

MJIC Gathering, Writing &
    Production Group
    Operating Guide
                               “Flexibility,
                               Modularity,
                               Adaptability”


                               April 10, 2007 Version

This Document is posted to www.anl.csepp.gov in “The_Virtual_JIC/Umatilla/Operating_Procedures”



                                              1
                                                                                                  305
                         MJIC GWPA GOG Table of Contents

Group Responsibilities                                                                          2
Group Organization Chart                                                                        3
Group Staffing Levels                                                                           4
Coordination Point for Consideration                                                            4
Essential Information                                                                           4
Group MJIC Go-Kit (for further development)                                                     4
Group Structure and Job Aids                                                                    4-7
Information Management CHEAT SHEET                                                              8-9
Group Procedures                                                                                10
       News Writing Procedure                                                                   10
       Information Analysis Procedure                                                           11



Gathering, Writing, Production and Analysis Group (GWPA)
Responsibilities:
   GWPA gathers and produces information that will help guide the community through the response, recovery and
   mitigation phases of an emergency
   Responsible for the development of all written, print, photographic, audio, video and web-based material for use
   by the JIC and partner agencies
   A key responsibility is monitoring newspapers, television and radio broadcasts, and the Internet to ensure the
   accuracy of news stories.
   Maintains liaison with the scene and participating ICP/EOCs
   Monitors all forms of news: Print; TV; Radio; Web; and other sources that may occur to analyze and assess the
   correctness of event coverage, and coordinate with Dissemination Group’s (DG) Rapid Response Unit to get
   errors corrected when they occur
   Timely and accurate is produced and packaged into meaningful, useful products for the public
   Group Supervisor and Unit Leaders maintain ICS 214 Unit Log




                                                        2
                                                                                                                      306
                       MJIC Gathering, Writing, Production and Analysis
                                 Group Organization Chart

                                           Group Supervisor


                    EOC / ICP


  State of Oregon            State of Washington



                                   Hospital
American Red Cross                St. Anthony


 Assistance Center
     Wildhorse


                    Information                                                    Rapid
                      Analysis                                                    Response

                             Information Analysts
                                Colorado (3-4)


                             Information Analyst
                                ORO Staff (1)

                                                              LEGEND:
              Research & Writing
                Unit Utah (2)
                                                              Working at MJIC
                 Indiana (1)                                  Remote, working in JIS
                                                              Not Activated
                                                              Inter-group Coordination




                                                          3
                                                                                             307
GWPA Staffing Levels
Bolded Positions indicate they are required to declare group operational
Level 3 (Optimal UJIC/MJIC GWPA staffing)
         Gathering, Writing, Production & Analysis Group Supervisor (GWPA) in JIS or JIC
         EOC/ICP Unit Leader in JIS or JIC
         Information Analysis Unit Leader in JIS or JIC
         Research and Writing Unit Leader in JIS or JIC

Level 2 (full UJIC staffing for 12 hr operations: +/-16)
          Gathering, Writing, Production & Analysis Group Supervisor (GWPA) in JIS or JIC
          EOC/ICP Unit Leader
          Information Analysis Unit Leader in JIS or JIC
          3-5 Information Analysts in JIS or JIC
          Research and Writing Unit Leader in JIS or JIC
          2-4 Research and Writing Unit members in JIS or JIC
          Rapid Response Unit Leader
          Audio Visual Support Unit Leader
          Audio Visual Support Unit Specialist

Level 1 (full Staffing for 24 hr operations:+/- 26)
          2-Gathering, Writing, Production & Analysis Group Supervisor (GWPA) in JIS or JIC
          2-EOC/ICP Unit Leader
          2-Information Analysis Unit Leader in JIS or JIC
          4-6 Information Analysts in JIS or JIC
          2-Research and Writing Unit Leader in JIS or JIC
          4-6 Research and Writing Unit members in JIS or JIC
          2-Rapid Response Unit Leader
          2-Audio Visual Support Unit Leader
          2-Audio Visual Support Unit Specialist


Coordination points for consideration
         Coordination will routinely be the responsibility of the Gathering, Writing and Production Group (GWPA).
         GWPA Group members must consider with whom information needs to be coordinated with. For example,
         initial release of information regarding Army employee injuries or fatalities will be reserved exclusively by
         the Army for release. Once released by the Army, then the JIC can confirm the information. All
         information released from the UJIC must be releasable by all partners prior to sending the information to
         DG for release by the UJIC/MJIC.

Essential Information (new information that triggers JIC updates)
         Protective Action Decisions (PADs)
         New Emergency Alert System (EAS) Messages
         Depot situation change
         School status / updates
         Rumors / inaccurate media reports
         Special population needs
         Traffic Control Points (TCPs) / road closures
         Decontamination site changes or updates
         Hospital updates
         Injuries / deaths
         Army / first responder monitoring reports
         Assistance center changes
         Red Cross shelter changes
         Severe weather warnings/watches
         Significant unrelated events
         MJIC location changes




                                                          4
                                                                                                                         308
Individual MJIC Go-Kit
The UMJIC comes with certain equipment pre-packaged – However each PIO/Staff member should also bring
certain items for activations:
           Umatilla Pocket SOP/GOG with assigned Flashdrive
           Laptop Computer with power cables, mouse, CD Drives, Ethernet Cable, Phone Card if applicable,
           Portable Printer with power cables and batteries if applicable, spare ink cartridges, extra paper
           Power Strip
           Auto Chargers
           Cell phone with AC/DC charger or auto charger
           Digital Camera with battery charger, computer cable (or card reader) and extra memory cards
           Flashlight
           Personal 72 hour kit w/ food, water, snacks, personal medications, first aid kit
           Personal hygiene kit, 1 roll TP
           Towel, washcloth
           Hand Sanitizer
           Sun Screen
           Insect Repellant
           Sun/safety Glasses
           Extra clothing with rain gear, jacket, long pants, agency polo shirts, boots or sturdy shoes, undergarments
           Sleeping Bag

GWPA Group Structure
There is a Group Supervisor and four units within the GWPA: EOC/ICP, Research and Writing, Audio-Visual Support
and Information Analysis.

GWPA Group Supervisor Job Aid
Position Objective: Supervise the gathering, writing, coordination, production and
analysis of incident information and package it in ways that are useful to key incident
audiences.
          Consider all available resources to gather current incident facts
          Analyze incident information for trends/emerging issues
          Look to resources outside of incident for broader perspective (e.g. context of incident compared to other
          like events nationally)
          Triage information jointly with the DG Supervisor to identify gaps and determine actions required
          Prepare facts for distribution in whatever format is most appropriate
          Provide coaching and encouragement to Joint Information Center staff
          Maintain perspective on the BIG PICTURE
          Maintain ICS 214 Unit Log of key actions taken


EOC/ICP Unit Responsibilities and Individual Job Aids:
EOC/ICP Unit Tasks: The EOC/ICP Unit consists of staff assigned to EOCs or Incident Command Posts with the
task of gathering approved, relevant information from sources in those locations while also sharing outgoing public
information from the JIC. Much of the intelligence and on-scene information gathered by the JIC comes from this unit,
which reports to the JIC. A primary task is fostering relationships with other areas of the emergency response. The
unit must operate with the approval and support of EOC Directors and the Incident Commander.

EOC/ICP Unit Leader/Liaison
Position Objective: Coordinate communications between the Emergency Operations
Center/Incident Command Post and the Joint Information Center.
          Foster relationships with Section Chiefs and Branch Directors at the EOC/ICP
          Provide regular updates to Joint Information Center regarding current, verified details about incident
          response
          Serve as a coordination point between jurisdictions and UJIC/MJIC
          Provide Command Staff with updates regarding outgoing public information and emerging issues
          Facilitate approved requests for EOC/ICP site tours
          Maintain ICS 214 Unit Log of all coordination conducted




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Research and Writing Unit Responsibilities and Individual Job Aids:
Research and Writing: The Research and Writing Unit is responsible for developing written material on assigned
topics. The unit’s work may include research and aggressive information gathering from multiple sources. It identifies
information needed for news releases, talking points, EAS messages, media advisories, fact sheets and daily updates.
Members of this unit should be capable of producing requested written material within time and format specifications.
The unit also coordinates with other areas of the JIC to streamline and disseminate information, coordinate approvals
for outgoing products and develop public information strategies. Depending on the needs of the local population,
materials must be translated into languages other than English. The unit must maintain an accurate, chronological log
of products released to the public.

Research and Writing Unit Leader and Writers
Position Objective: Produce all written materials for incident information
          Stay informed from JIC Briefings and the Status Board
          Supervise remote news writers and ensure they have access to JIC briefings and electronic resources
          Craft messages and talking points for incident leadership
          Identify and resolve conflicting information coming from different organizations
          Supervise writing of EAS messages, media advisories, press releases, fact sheets, daily updates, web stories
          and other such incident info as requested
          Provide coordination copy to Electronic Support Unit Leader for JIS coordination prior to release
          Maintain accurate ICS 214 Unit log cataloging all produced information
          Coordinate for translation of public materials into target languages, as needed




Audio-Visual Unit Responsibilities and Individual Job Aids:
Audio-Visual Support: The Audio-Visual Support Unit provides assistance by developing audio, video and digital
images that further communications with the public and the media. Staff in this unit must be highly skilled in graphic
design, photography and video production. They must also exhibit skill in coordinating with other areas of the JIC.
The unit works closely with the Briefing Unit to prepare visuals and handouts for distribution to the media at news
conferences and briefings.

Audio-Visual Support Unit Leader and Specialists
Position Objective: Provide sound and pictures that support incident communications
strategies
           Produce diagrams and incident maps for use by incident responders, the media, Joint Information Center
           staff, and during briefings
           Obtain/produce photos and b-roll of incident site, or other visuals of interest, and make available to
           Briefing Unit
           Video/audiotape all briefings and public meetings
           Maintain incident audio, video and photo archives
           Respond to audio-visual requests from Joint Information Center staff
           Maintain Unit Log of all information produced

Information Analysis Unit Responsibilities and Individual Job Aids:
Information Analysis: The Information Analysis Unit is responsible for coordinating and analyzing information with
the intent of triaging that information gleaned from media monitoring reports, Telephone Unit, Field Group and other
sources. The goal is to ensure that lifesaving information is reaching the public, with key messages understood, rumors
identified and errors corrected. All incoming information must be analyzed to develop a cohesive picture of the
efficiency and success of the public information effort. The unit identifies media misinformation and story “skewing”
toward unwanted or misleading angles. The unit must also anticipate and identify emerging rumors circulating in the
public and suggest strategies to address and correct these situations. In the UJIC, this unit works closely with the Rapid
Response Unit under the Dissemination Group.
Information Analysis Unit Leader (Bold indicates Unit Leader Tasks) and Analysts
Position Objective: To monitor what is being said about the incident to ensure:
1) Life saving information is reaching the public
2) Key messages are being picked up, and are appropriate
3) Rumors are verified and errors corrected



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Supervise the monitoring of TV, radio, newspapers, websites, blogs and chat rooms for balance,
accuracy, timeliness, official presence and emerging issues
Establish/execute procedures for capturing news feeds
Coordinate closely with Rapid Response Unit to identify rumors, inaccuracy, misinformation and
Essential Information for response.
Review/complete media monitor/analysis sheet for each news story (see MJIC CD or Hotline for e-copy)
Record actions on ICS 214 Form Information Analysis Unit Log
Keep GWPA and DG Supervisors informed
Get maps, diagrams and other such visual data and written products from the website
Obtain video copies or transcripts of most recent briefings and public events from Audio-Visual Support
Unit
Retrieve from email talking points, press releases, EAS messages, fact sheets and other materials available
to the public and the press
Collect current Situation Reports (SitReps) and Incident Action Plans (IAPs) from Plans Section
Distribute SitReps and IAPs to JIC leadership, highlighting any critical issues
Compile Daily Clips Summary and file all news clips and rapid response actions by date in Chronological
File




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                     Information Management CHEAT SHEET
                   This section is copied from the UJIC/MJIC SOP
NEW INFORMATION REPORTS
New information from EOCs or Field Group Units, etc. is reported verbally or electronically to affected jurisdiction
Lead PIOs at the UJIC/UMJIC through the EOC/ICP Unit Leader (see phone/email lists in UJIC/MJIC SOP). Direct
contact with Lead Jurisdiction PIO is authorized if the EOC/ICP Unit Leader is unreachable.
Position                                      JIC Phone / MJIC Phone                   JIC Email
EOC/ICP Unit Leader                           541-966-37                               eocunit@ujic.net
Lead Depot PIO                                541-966-3741 / 541-720-1881              umcdpio@ujic.net
Lead Benton Co. PIO                           541-966-3738 / 509-539-0312              bentonpio@ujic.net
Lead Umatilla/Morrow Co. PIO                  541-966-3703 / 541-969-7586 cher              yl.seigal@ucem.us



PRODUCING A NEWS RELEASE
Each jurisdiction in the Umatilla JIC-JIS produces its own news releases and other information about its response
activities. The Umatilla JIC produces news releases and other information about joint activities.


COORDINATING A JOINT JIC NEWS RELEASE
Research & Writing Unit leader or GWPA attaches DRAFT JIC release to an email and sends to the Electronic Support
Unit and Dissemination Group Supervisor (in case the ESU is not activated, e.g., MJIC activation) for documentation
and follow-up email to the internal coordination list.
Email DRAFT news release using the following example:
          Subject line: COORDINATE UJIC NR #__
          To: Electronic Support electronicsupport@ujic.net and Dissemination dissemination@ujic.net [for
          documentation and distribution to internal distribution list for coordination]
          Text example: Please coordinate DRAFT UJIC NR #__. Target time for release to media is 2100 PST.
     Current time is 2040 PST.
Electronic Support or Dissemination will forward to internal partners for coordination with a 10 minute suspense to
respond to the GWPA.

Jurisdictions and Agencies reviewing products for coordination will have 10 minutes to suggest changes and
email these suggestions to GWPA@ujic.net . The GWPA will make minor changes, or send release back to
News Writer if major changes are required. Once the product is acceptable by affected jurisdictions/agencies the
product can be forwarded for distribution.

APPROVING OR RECOMMENDING CHANGES TO A JIC NEWS RELEASE
Whether a jurisdiction approves or make recommendations about a product being coordinated, a copy of the product
will be attached and sent back to ESU at electronicsupport@ujic.net and Dissemination at dissemination@ujic.net with
a clear indicator in the email title and text of those recommendations. Example:
           Subject Line: UJIC NR#__ Approved/Approved with changes/NOT Approved
           To: Electronic Support electronicsupport@ujic.net and Dissemination dissemination@ujic.net
           Text example: Good as is/ Make following recommended changes: 1,2,3, etc.




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DISTRIBUTING A NEWS RELEASE or an EAS Message
While most jurisdictions in the UJIC can distribute their own news releases and EAS messages, the UJIC can
efficiently distribute these products internally to JIS partners and the media using pre-developed email address books.
Email final releases and EAS messages using the following example:
     Subject line: DISTRIBUTE---Benton County NR No. 4
     To: ESU electronicsupport@ujic.net (Electronic Support Unit Leader will distribute) and
              dissemination@ujic.net (DG Supervisor – backup to ESU for making distribution)
     Cc: statusboard@ujic.net (Status Board writer will post to online Status Board and to Media Website)
     Text: Benton County NR No. 4 is final. Please distribute to internal, external and media lists.
(State specifically which of the three JIC distribution lists your news release should go to—see EMAIL
DISTRIBUTION LISTS below.)

EMAIL DISTRIBUTION LISTS
Internal: For PIOs and JIC staff in Pendleton UJIC/MJIC and Virtual JIC only
External: EOCs and agencies in Umatilla JIS
Media: For real media on priority list or mock media in the Simulation Cell

Means of               Status                           Media        Hard
distribution Email             Fax        Board         Website      Copy*       Verbal **
INTERNAL             x         -          xxxx
EXTERNAL             x         ***        xx-                                    x
MEDIA                x         ***        -x                         -x
      * Hard Copy Distribution (five copies UJIC): Bulletin Board; Information Analysis Unit; Briefing Unit; Phone
      Team Lead; Evaluator in-box – (two copies MJIC): Media Phone Unit Leader; Evaluator in-box.
      ** In-house briefing to JIC staff, Virtual JIC staff via conference call on bridge and to media either present of via
      phone teams
      *** FAX only as backup to email when email isn’t working or upon special request.




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GWPA Group Procedures
UJIC/UVJIC/UMJIC News Writers
Report to: GWPA Group Supervisor
UJIC Phone # 541-966-3736
MJIC Phone # 509-554-0310
Email addresses:
GWPA: gwpa@ujic.net
NewsWriters (all writers may use the same squirrel mail address): researchwriting@ijic.net
Squirrel mail at: https://webmail.ujic.net
Login name: researchwriting (not case sensitive)
Password: umatillajic (case sensitive)

UJIC/MJIC OPERATIONAL PHASE
         Receive activation call from Group Supervisor via phone or email and receive situation briefing
         Locate www.csepp.net/jic/statusboards
         Sign in to CSEPP Hotline at www.csepp.anl.gov/ using personal or site specific login
         Sign in to ASAP Chat
         Set up your News Writer workstation if it’s not already running. Open e-mail and monitor it frequently for
         incoming information from the Electronic Support Unit Leader at electronicsupport@ujic.net or the
         Dissemination Group Supervisor at dissemination@ujic.net
         Use the following news release production procedure to develop, name, save and forward draft and finished
         products

UJIC NEWS WRITING PROCEDURE
To use a template to create a News Release, open the read-only version from the UJIC Common Drive in the JIC, or
open the desired template on CSEPP Hotline or from a provided CD or Memory Stick and then do a "save-as"
operation to a desktop or document folder you’ve created called UJIC Templates. By re-naming the release according
to protocol below, the new file you create can be changed as you desire, preserving the integrity of the original
Template/ Boilerplate document.

DRAFT news releases you’ve created should be e-mailed to gwpa@ujic.net for coordination and approval.
Documents approved for distribution should be addressed and prepared as indicated in the UJIC SOP Information
Management CHEAT SHEET (see below) and emailed to the Electronic Support Unit Leader and Dissemination
Group Supervisor at electronicsupport@ujic.net and dissemination@ujic.net for dissemination. Send it to both
because if the electronic support unit leader isn’t activated, the Dissemination Group Supervisor will make the
dissemination.

The approved copy will be filed in the UJIC common drive (or MJIC computer hard drive for documentation and
distributed to internal, external and media audiences as appropriate.

Draft News Release Procedure and Naming Protocol:
News Writers will prepare their drafts and email to GWPA@ujic.net for coordination.
GWPA will send DRAFT News Releases to electronicsupport@ujic.net and dissemination@ujic.net with
“COORDINATE UJIC NR#__” as the subject line, per instructions for coordinating a draft News Release in the
Information Management CHEAT SHEET (see last section)

Once a News Release has been coordinated via ESU/dissemination and sent back to the GWPA, he/she will make any
minor corrections, save the file as below, and send to electronicsupport@ujic.net and dissemination@ujic.net and
statusboard@ujic.net per the CHEAT SHEET for dissemination to internal, external and media and also posting to the
status board and web site. Each release is given a sequential number for JIC releases. The release time will be noted
within the release along with the date.
Labeling Scheme EXAMPLE
Draft News Release: DRAFT_JIC_OPEN_WM.doc This is the draft JIC Open News Release by Wade Mathews
Final News Release: JIC_OPEN_JIC#1.doc. This is the same news releases that has been coordinated and made final
for dissemination




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UJIC/UVJIC/UMJIC Information Analysis Unit Leader (Media Monitor) Procedure
Reports to: GWPA Group Supervisor
UJIC Phone # 541-966-3736
MJIC Phone # 509-554-0310
Email addresses:
GWPA: gwpa@ujic.net
Media Analysts (all analysts will use the same squirrel mail address): infoanalysis@ujic.net
Squirrel mail at: https://webmail.ujic.net
Login name: infoanalysis
Password: umatillajic

UJIC/MJIC OPERATIONAL PHASE
         Receive activation call from Group Supervisor via phone or email and receive situation briefing
         Locate www.csepp.net/jic/statusboards
         Sign in to CSEPP Hotline at www.csepp.anl.gov/ using personal or site specific login
         Sign in to ASAP Chat
         Set up your Media Analyst workstation if it’s not already running. Open e-mail and monitor it frequently for
         incoming information from the Electronic Support Unit Leader at electronicsupport@ujic.net or the
         Dissemination Group Supervisor at dissemination@ujic.net
         Use the following media analysis production procedure to develop, name, save and forward draft and finished
         products

INFORMATION ANALYSIS UNIT LEADER JOB PROCEDURES
      Receive media analyst field reports via email.
      Triage media monitor reports from the field
      Work side-by-side and share information with the Rapid Response Unit Leader from the Dissemination
      Group.
      Report media ISSUES and RUMORS to the GWPA for decision on actions to take
      For NO-ISSUE stories, rename File as (EXAMPLE) “Mock Media Print/Radio/TV (pick one) Story 01_NO-
      ISSUE NOTED” and forward to Electronic Support Unit at electronicsupport@ujic.net and
      dissemination@ujic.net for Internal and External distribution according to the Information Management
      CHEAT SHEET
      For POTENTIAL ISSUE/RUMOR raised by analysts, review the story and in conjunction with the Rapid
      Response Unit Leader. Raise the issue to the GWPA and DG Supervisors for direction on actions to take.
      Complete the bottom of the analysis form with corrective action to be taken, rename the file (EXAMPLE)
      “Mock Media Print/Radio/TV (pick one) Story 01_ISSUE ADDRESSED” and forward to Electronic
      Support Unit at electronicsupport@ujic.net and DG at dissemination@ujic.net for Internal and External
      distribution
   .
INFORMATION ANALYST JOB PROCEDURES
      Coordinate with Information Analysis Unit Leader for work assignments
      Compare media stories against all known and available information on the site and the emergency: status
      board; smartbook; media website; JIC briefings, etc
      Fill out Media Analysis Form Fields as appropriate and cut and paste print story text into appropriate place on
      form. Radio and TV story’s can be summarized.
      For NO-ISSUE stories, rename File as (EXAMPLE) “Mock Media Print/Radio/TV (pick one) Story
      01_AG_NO-ISSUE NOTED” and forward to the Information Analysis Unit Leader at infoanalysis@ujic.net
      Note – PUT your initials in the subject line after the story number. Example above is AG (Anna Gonzalez)
      When you find a story with a POTENTIAL ERROR/ISSUE/RUMOR, explain what you think is wrong in
      the appropriate block, cut and paste print articles in or summarize TV and radio and name the file
      (EXAMPLE) “Mock Media Print/Radio/TV (pick one) Story 01_AG_POSSIBLE ERROR” (or
      RUMOR) and forward to your Information Analysis Unit Leader -at infoanalysis@ujic.net – while the email
      address is the same one you are using, the POSSIBLE ERROR flag will alert the Unit Leader to a problem
      you’ve detected and will take appropriate action. Again include your initials after the story #.
      When you receive an email back from Electronic Support or Dissemination titled “ Mock Media
      Print/Radio/TV Story_01_ISSUE ADDRESSED” you’ll have positive feedback that the issue you pointed
      out is being dealt with.




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                   Umatilla County Emergency Management
                   Morrow County Emergency Management
                   Benton County Emergency Services
                   Oregon CSEPP, Oregon Emergency Management
                   Emergency Management Division, Washington Military
                      Department
                   Federal Emergency Management Agency, Region 10
                   Umatilla Chemical Depot



                                  Annex P - Appendix D




                                  UMATILLA
            JOINT INFORMATION SYSTEM/CENTER

       MJIC Dissemination
      Group Operating Guide
                               “Flexibility,
                               Modularity,
                               Adaptability”


                               April 10, 2007 Version



This Document is posted to www.anl.csepp.gov in “The_Virtual_JIC/Umatilla/Operating_Procedures”




                                              1
                                                                                                  316
                               DG GOG Table of Contents

Group Responsibilities                                                                         2
Group Organization Chart                                                                       3
Group Staffing Levels                                                                          4
Coordination Point for Consideration                                                           4
Essential Information                                                                          4
Group MJIC Go-Kit (for further development)                                                    5
Group Structure and Job Aids                                                                   5-8
Group Procedures                                                                               9
       Electronic Support Dissemination Procedure                                              9
       Excerpts from Information Management CHEAT SHEET                                        10
       Conference Line Facilitator Procedures                                                  11-12




Dissemination Group (DG) Responsibilities:
      DG helps keep community informed through news conferences and briefings, on-camera interviews,
      written news releases, fact sheets, website communications and telephone calls to the public and the media.
      Spokespersons concentrate on issuing protective action recommendations and other lifesaving information
      while mindful of rules, regulations and guidelines that govern disclosure requirements, privacy laws, and
      standards for liability and public review.
      Staff has authority to release verified and approved information.
      Information is coordinated among public affairs representatives before its release and discussion held
      about any division of responsibilities among representatives for the release of specific types of
      information. Agencies and their spokespersons only speak about subjects under their direct authority and
      responsibility. Information is shared with partner agencies prior to public release.




                                                       2
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                    MJIC Dissemination Group Organization Chart


               Dissemination
              Group Supervisor


                          Statusboard /
                           Webwriter

                          Media Phone /
                            Briefing

                                                      Conf Line / Briefing
                                                        Facilitator (1)


                                          Briefing Asst                Media Line Asst

                                                Information
                                                  Analysis
                                     Media Line Asst                    Media Line Asst
                                      ORO staff (1)                     Demil staff (1)


Information
                            Rapid
  Analysis
                           Response

                         Media Liaison              LEGEND:
                                                    Working at MJIC
                                                    Remote, working in JIS
                                                    Not Activated
                                                    Inter-group Coordination




                                                          3
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DG Staffing Levels
Bolded Positions indicate they are required to declare group operational
Level 3 (Optimal UJIC/MJIC DG Staffing)
         Dissemination Group Supervisor (DG) in JIC
         Status Board/Web Writer in JIS or JIC
         Briefing Unit Leader in JIS or JIC
         One Media Call Taker in JIS or JIC

Level 2 (full UJIC staffing for 12 hr operations: +/-16)
          DG Supervisor
          Telephone Unit Leader
          8-Telephone Unit Team Leaders/Members (divided as necessary between public and media phones, with
          one Spanish Translator available)
          Electronic Support Unit Leader (working in JIC or JIS)
          Electronic Support Specialist
          Briefing Unit Leader
          Media Liaison (s)
          Rapid Response Unit Leader
          Rapid Response Specialist

Level 1 (full Staffing for 24 hr operations:+/- 28)
          2-DG Supervisors
          2-Telephone Unit Leader
          16-Telephone Unit Team Leaders/Members (divided as necessary between public and media phones, with
          one Spanish Translator available)
          2-Electronic Support Unit Leader (working in JIC or JIS)
          2-Electronic Support Specialist
          2-Briefing Unit Leader
          2-Media Liaison
          2-Rapid Response Unit Leader
          2-Rapid Response Specialist



Coordination points for consideration
         Information approved for dissemination includes Web-based Status Board, Smart Book, Talking Points,
         Posted information in JIC
         Coordination will routinely be the responsibility of the Gathering, Writing and Production Group (GWPA).
         Disseminators must follow established restrictions for release of information due to agency or jurisdiction
         policy or agreement: For example, initial release of information regarding Army employee injuries or
         fatalities will be reserved exclusively by the Army for release. Once released by the Army, then the JIC
         can confirm the information.

Essential Information (new information that triggers JIC updates)
         Protective Action Decisions (PADs)
         New Emergency Alert System (EAS) Messages
         Depot situation change
         School status / updates
         Rumors / inaccurate media reports
         Special population needs
         Traffic Control Points (TCPs) / road closures
         Decontamination site changes or updates
         Hospital updates
         Injuries / deaths
         Army / first responder monitoring reports
         Assistance center changes
         Red Cross shelter changes
         Severe weather warnings/watches
         Significant unrelated events
         MJIC location changes



                                                          4
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Individual MJIC Go-Kit
The UMJIC comes with certain equipment pre-packaged – However each PIO/Staff member should also bring
certain items for activations:
           Umatilla Pocket SOP/GOG with assigned Flashdrive
           Laptop Computer with power cables, mouse, CD Drives, Ethernet Cable, Phone Card if applicable,
           Portable Printer with power cables and batteries if applicable, spare ink cartridges, extra paper
           Power Strip
           Auto Chargers
           Cell phone with AC/DC charger or auto charger
           Digital Camera with battery charger, computer cable (or card reader) and extra memory cards
           Flashlight
           Personal 72 hour kit w/ food, water, snacks, personal medications, first aid kit
           Personal hygiene kit, 1 roll TP
           Towel, washcloth
           Hand Sanitizer
           Sun Screen
           Insect Repellant
           Sun/safety Glasses
           Extra clothing with rain gear, jacket, long pants, agency polo shirts, boots or sturdy shoes, undergarments
           Sleeping Bag


DG Structure
There is a Group Supervisor and four units within the Information Dissemination Group: Electronic Support,
Telephone, Briefing, and Rapid Response.

DG Group Supervisor Job Aid
Position Objective: To oversee Essential Information and to distribute incident information to incident staff,
partner agencies, the public, and the press
          Supervise the Triaging of information jointly with the GWPA Supervisor to identify gaps and determine
          actions required
          Proactively respond to emerging trends/issues
          Use technological resources, public forums, and the media to educate constituent audiences about incident
          response
          Respond to requests from local, regional and national media for information, interviews and access
          Provide coaching to Joint Information Center staff
          Coordinate with Unified Lead/Assistant PIOs, and other Group Supervisors
          Ensure JIC staff have the information and resources necessary
          Assumes duties of the Electronic Support Unit until a Unit Leader is staffed, or entirely when operating
          from the Mobile JIC.

Electronic Support Unit Responsibilities and Individual Job Aids
Electronic Support Unit: The Electronic Support Unit uses all available technology to enhance the dissemination of
information to the public. This unit creates and maintains public and media websites, and posts data, images and video
to the sites. The unit also monitors web server traffic and creates reports on how many people are using the site, where
they are viewing the site from and which information seems to be of most interest. The unit coordinates the mass
dissemination of information via e-mail, and when necessary, by FAX. Electronic Support will provide the JIC
documentation function, as well as assist the Research and Writing Unit with electronic transmission of information for
internal coordination.

Electronic Support Unit (ESU) Tasks
         Uses available technology to enhance the dissemination of information to the public.
         Creates and maintains public and media websites, and Smart Book, and posts data, images and video to the
         sites.
         Coordinates the mass dissemination of information via e-mail, and when necessary, by FAX.
         Assists with JIC documentation function by maintaining an ICS 214 Unit Log
         Sets up alternate viewing window on an appropriate computer for media briefing conference bridge at
         http://teleconference.liveoffice.com with a login name jic@ujic.net and password: umatillaji (no c)
         Set up two ASAP chat lines using procedures in the Hotline buddies list: one for info analysts and one for
         news writers. Emails link to them for joining.



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Electronic Support Unit Leader/ ESU Information Specialist
Position Objective: To use technological resources to provide timely incident information
          Ensure current information is reaching Joint Information Center/System staff in the format that best serves
          them (status boards, online updates, etc.)
          Disseminate information electronically to internal, external and media using established protocols
          Supervise production of incident websites (Unit Leader)
          Maintain UJIC data base and documentation files; use email record following each operational period to
          log all distribution on ICS 214 Unit Log
          Capture email addresses of partner agencies, public interest groups, legislative bodies, key media, and
          others who will be interested in up-to-the-minute incident information, and provide them with regular
          electronic updates (email; fax if necessary)

Status Board Writer / Asst. Status Board Writer
Position Objective: To use technological resources to provide timely incident information
          Receive releasable information via email or verbally and accurately post it to the UJIC online status board.
          Question the accuracy and/or the releaseability of any information that appears to conflict with briefings or
          other information received.
          Have a Unit or Group Leader/Supervisor review/approve information prior to posting, when time permits
Make corrections to the status board when errors are identified
          Assumes duties of the Media Web Site Writer when that position is unstaffed

Media Web Site Writer / Asst. Media Web Site Writer
Position Objective: To use technological resources to provide timely incident information
          Post News Releases or other information products to the Media Accessible website
          Question the accuracy and/or the releasability of any information that appears to conflict with briefings or
          other information received.
          Have a Unit or Group Leader/Supervisor approve information prior to posting (saving information)

Dissemination Specialist
Position Objective: To assist ESU Leader with dissemination
          Copy, scan, post, coordinate, disseminate as required using established JIC protocols

Telephone Unit Responsibilities and Individual Job Aids

Telephone Unit: The Telephone Unit answers calls from the media and public about the emergency. The telephone
number(s) will be publicized in news advisories and releases. Call takers will receive specialized training to deal with
members of the public and the media. The unit leader will review calls for trends or concerns to be brought to the
attention of the Information Analysis Unit.

Telephone Unit Leader
Position Objective: To provide a direct link to the public and the press seeking accurate incident information
          Be informed of situation via: Briefings, Coordination, Status Board
          Report new Essential Information to GWPA and DG Supervisors
          Coordinate media requests with Media Field Unit and Unified Lead PIOs
          Coordinate with other JIC staff as needed
          Provide regular feedback to DG and GWPA Supervisors regarding what kinds of questions are being asked

Public Phone Team Leader (not staffed during MJIC activations)
Position Objective:To provide information to the public seeking accurate incident information when UJIC is
  activated, Position is not staffed during MJIC operations.
          Be informed of situation via: Briefings, Coordination, Status Board
          Train and lead telephone team
          Ensure telephone call forms are filled out and routed properly
          Handle public calls with professionalism and respect
          Do NOT forward public calls
          Refer callers to other resources such as CSEPP Calendar, public website and local EAS station
          Coordinate with other JIC staff as needed
          Provide regular feedback to Telephone Unit Leader




                                                            6
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Public Phone Call-Taker (not staffed during MJIC activations)
Position Objective: To provide information to the public seeking accurate incident information
  when UJIC is activated, Position is not staffed during MJIC operations.
         Be informed of situation via: Briefings, Coordination, Status Board
         Fill out phone form for EACH call and pass to Telephone Team Leader when complete
         Handle public calls with professionalism and respect
         Do NOT forward public calls
         Refer callers to other resources such as CSEPP Calendar; public website and local EAS station
         Coordinate with other JIC staff as needed
         Provide regular feedback to Telephone Unit Leader

Media Phone Team Leader
Position Objective: To provide information to the media seeking accurate incident information
          Be informed of situation via: Briefings, Coordination, Status Board
          Train and lead telephone team
          Ensure telephone call forms are filled out and routed properly
          Handle media calls with professionalism and respect
          Coordinate media requests with Telephone Unit Leader
          Refer callers to other resources such as media website and online Smart Book
          Coordinate with other JIC staff as needed
          Provide regular feedback to Telephone Unit Leader

Media Phone Call-Taker
Position Objective: To provide information to the media seeking accurate incident information.
          Be informed of situation via: Briefings; Coordination; Status board
          Fill out phone form for EACH call and pass to Telephone Team Leader when complete
          Handle media calls with professionalism and respect
          Coordinate media requests with Telephone Unit Leader
          Refer callers to other resources such as media website and online smart book
          Provide regular feedback to Telephone Unit Leader

Briefing Unit Responsibilities an Individual Job Aids
Briefing Unit: The Briefing Unit prepares and conducts regular news conferences and briefings to ensure that critical
emergency information is provided on a timely basis. The Briefing Unit may consist of several people who work
together to prepare the briefing facility, arrange for speakers and follow through with outstanding media needs. The
JIC will conduct regular news conferences and briefings to keep the media informed of updated or changing activities
and to communicate additional instructions to the public. When a conference bridge is used to brief media and hold
news conferences, a Conference Line Facilitator will be staffed to work closely with members of the media phone team
to facilitate dissemination of information to the media. The JIC may produce and distribute a media kit with
background material and information relevant to the chemical emergency.

Briefing Unit Leader/Conference Line Facilitator (when using (MJIC)
Position Objective: To ensure that briefings provide critical incident information and project the desired image.
          Work with JIC Facilities Liaison or other appropriate staff to identify briefing location and obtain all
          material support (podium, sound, flags, platforms, chairs, telephones, TV monitors, etc.)
          Work with GWPA Supervisor to obtain photos, maps, talking points, handouts and other materials needed
          for briefings
          Work with Unified / Asst. PIOs to identify and prepare speakers
          Facilitate pre-conference walk-through and briefing
          Work with Facilities Liaison to ensure that briefings are taped (UJIC)
          Record MJIC briefings on the web conference bridge interface – provide file to statusboard for posting on
          website
          Provide speaker bios and other briefing materials prior to briefing
          Coordinate all aspects of briefing production
          Capture all questions asked by the media during press conference, particularly those that will expect an
          answer at a later time
          Highlight unanswered questions for GWPA Supervisor
          Debrief speakers following briefing(s)
          When the Briefing Unit Leader doubles as Conference Line Facilitator, constant coordination with the
          Media Telephone Unit is required.




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Media Liaison
Position Objective: To ensure that briefings provide critical incident information and project the desired image
          Greet arriving media, ensure they sign-in and facilitate providing timely and accurate information
          Coordinate requests for interviews with appropriate spokespersons
          Assist the Briefing Unit Leader as required
          Capture all questions asked by the media during their visits, during press conferences, and follow-up to
          ensure accurate information is provided quickly.
          Provide written News Briefing notes to Info Analysis Unit Leader (UJIC)



Rapid Response Unit Responsibilities and Individual Job Aids

Rapid Response Unit: The Rapid Response Unit provides information directly to the media. The unit arranges for
  media access to field locations and facilitates interview requests with decision makers. Within the UJIC/MJIC, the
  unit functions as an intelligence-gathering body, contributing valuable insight regarding the concerns and interests
  of the media. The unit will act to address identified issues of concern. Rapid response may take many forms, such
  as a news release, a call to a reporter or a live interview. In some instances, rapid response can resolve issues
  before they appear in the media. In the UJIC/MJIC, this unit works closely with the Rapid Response Unit under
  the

Rapid Response Unit Leader / Specialist
Position Objective: To ensure that critical incident information is being picked up by key media
          Work with Unified/Asst. PIOs to identify media outlets of greatest importance (media hotlist)
          Ensure that news directors and assignment editors are receiving incident information, and understand the
          story
          Follow-up with media contacts following the release of a new media advisory, fact sheet, press release or
          other significant news item
          Coordinate closely with GWPA Information Analysis Unit Leader on Essential Information/ rumors,
          inaccurate news stories
          Record actions on ICS 214 Form Rapid Response Unit Log
          Provide feedback to the GWPA and DG Supervisors regarding types of questions news editors are asking
          Correct misinformation before it becomes accepted as fact. That means contacting the reporter, news
          director, partner agency or other offending party to correct misstatements or errors
          Ensure that Research & Writing Unit is aware of any problem reports and weave clarifying information
          into talking points and news releases
          Ensure that Briefing Unit is aware of problem reports, and prep spokespeople with clarifying information
          Coordinate with Electronic Support Unit to post any needed clarification on the incident website




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DG Group Procedures

UJIC/MJIC OPERATIONAL PHASE
         Receive activation call from Group Supervisor via phone or email and receive situation briefing
         Set up your workstation if it’s not already running. Open e-mail (Mozilla at UJIC; Squirrel Mail in
         UVJIC/UMJIC and monitor it frequently for incoming information from the Electronic Support Unit
         Leader at electronicsupport@ujic.net or the Dissemination Group Supervisor at dissemination@ujic.net
         Locate www.csepp.net/jic/statusboards internal status board
         Locate www.csepp.net/jic external media website
         Sign in to CSEPP Hotline at www.csepp.anl.gov/ using personal or site specific login
         Sign in to ASAP Chat


Briefings
         A change in Essential Information triggers a JIC Staff Briefing
         Initial briefing gathers key information from Army, Oregon, Washington
         Follow-on Briefs last 5 minutes or less and involve only new information.

    Before the Brief
        DG Supervisor provides five minute warning and time of impending brief!
        DG Supervisor or ESU Leader notifies Virtual-staff
        Conference bridges:
             o Umatilla 541-966-3662
             o Umatilla 541-966-3663
             o Wash St. 253-512-7191 pin 289861)
             o OEM                     541-922-5555 pin 2121 or 7193
             o City of Pend            541-966-0366 pin 661 or 662 or 663
        Conduct Virtual Staff roll-call

    During the Brief
        DG Supervisor get’s staff attention
        Phone Teams take phones off hook and pay attention
        No side conversations allowed
        Only new information is briefed




UJIC/UVJIC/UMJIC Electronic Support Dissemination Procedure
Reports to: DG Group Supervisor
UJIC Phone # 541-966-3739
MJIC Phone # 509-554-0310
Email addresses:
DG: dissemination@ujic.net
Electronic Support Unit Leader/Specialist: electronicsupport@ujic.net
Thunderbird email in UJIC or
Squirrel mail at: https://webmail.ujic.net
Login name: dissemination or electronicsupport (not case sensitive)
Password: umatillajic (case sensitive)




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        Excerpts from the Information Management CHEAT SHEET
                         from the UJIC/MJIC SOP
COORDINATING A JOINT JIC NEWS RELEASE
Research & Writing Unit attaches DRAFT JIC release to an email and sends to the Electronic Support Unit and
Dissemination Group Supervisor (in case the ESU is not activated, e.g., MJIC activation) for documentation and
follow-up email to the internal coordination list.
Email DRAFT news release using the following example:
        Subject line: COORDINATE UJIC NR #__
        To: Electronic Support electronicsupport@ujic.net and
        Dissemination dissemination@ujic.net [for documentation and distribution to internal distribution list for
        coordination]
        Text example: Please coordinate DRAFT UJIC NR #__. Target time for release to media is 2100 PST.
    Current time is 2040 PST.
Electronic Support or Dissemination will forward to internal partners for coordination with a10-minute
suspense to respond to the GWPA.

Jurisdictions and Agencies reviewing products for coordination will have 10 minutes to suggest changes and
email these suggestions to GWPA@ujic.net . The GWPA will make minor changes, or send release back to
News Writer if major changes are required. Once the product is acceptable by affected jurisdictions/agencies the
product can be forwarded for distribution.

APPROVING OR RECOMMENDING CHANGES TO A JIC NEWS RELEASE
Whether a jurisdiction approves or make recommendations about a product being coordinated, a copy of the product
will be attached and sent back to ESU at electronicsupport@ujic.net and Dissemination at dissemination@ujic.net with
a clear indicator in the email title and text of those recommendations. Example:
           Subject Line: UJIC NR#__ Approved/Approved with changes/NOT Approved
           To: Electronic Support electronicsupport@ujic.net and Dissemination dissemination@ujic.net
           Text example: Good as is/ Make following recommended changes: 1,2,3, etc.

DISTRIBUTING A NEWS RELEASE or an EAS Message
While most jurisdictions in the UJIC can distribute their own news releases and EAS messages, the UJIC can
efficiently distribute these products internally to JIS partners and the media using pre-developed email address books.
Email final releases and EAS messages using the following example:
     Subject line: DISTRIBUTE---Benton County NR No. 4
     To: ESU electronicsupport@ujic.net (Electronic Support Unit Leader will distribute) and
               dissemination@ujic.net (DG Supervisor – backup to ESU for making distribution)
     Cc: statusboard@ujic.net (Status Board writer will post to online Status Board and to Media Website)
     Text: Benton County NR No. 4 is final. Please distribute to internal, external and media lists.
(State specifically which of the three JIC distribution lists your news release should go to—see EMAIL
DISTRIBUTION LISTS below.)


EMAIL DISTRIBUTION LISTS
Internal: For PIOs and JIC staff in Pendleton UJIC/MJIC and Virtual JIC only
External: EOCs and agencies in Umatilla JIS
Media: For real media on priority list or mock media in the Simulation Cell
Means of               Status                           Media        Hard
distribution Email             Fax        Board         Website      Copy*       Verbal **
INTERNAL             x         -          xxxx
EXTERNAL             x         ***        xx-                                    x
MEDIA                x         ***        -x                         -x
      * Hard Copy Distribution (five copies UJIC): Bulletin Board; Information Analysis Unit; Briefing Unit; Phone
      Team Lead; Evaluator in-box – (two copies MJIC): Media Phone Unit Leader; Evaluator in-box.
      ** In-house briefing to JIC staff, Virtual JIC staff via conference call on bridge and to media either present of via
      phone teams
      *** FAX only as backup to email when email isn’t working or upon special request.



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UJIC/UVJIC/UMJIC Briefing Unit Leader
(Conference Line Facilitator) Procedure
Reports to: DG Group Supervisor
UJIC Phone # 541-966-3739
MJIC Phone: N/A (will depend on situation – Briefing Unit may be in JIS)
Email addresses:
Briefing Unit Leader: mediaphone@ujic.net
Media Phone Unit Call-Takers: mediaphone@ujic.net
Squirrel mail at: https://webmail.ujic.net
Login name: mediaphone
Password: umatillajic


Media Phone Team Quick Reference

               Media Information                                              JIC Information
Access Number                                     Moderator PIN
1-800-391-1709                                    1350
Bridge                                            http://teleconference.liveoffice.com
322846
Media Bridge commands                             Mute as participants enter, except JIC Staff
         5* Hand Raise or lower                   Unmute to allow questions
         4* self mute or unmute                   Record press conference as separate recording
                                                  Enter caller name as time permits
Web Access                                        Web Access
Web Access                                        www.csepp.net/jic/statusboards
www.csepp.net/jic/                                www.ujic.net
                                                  https://webmail.ujic.net
                                                  login = mediaphone
                                                  password = umatillajic
City of Pendleton Conference Lines: for           541-966-0366
internal coordination and Pre-Briefs              Use Pin 661 or Pin 662 or Pin 663 depending on instructions



Instruction to Media: (used in UMJIC News Release Footers)
Media calls will be answered and press conferences held on an open audio conference line. The line will be monitored
by the media relations staff. The staff will be able to answer or find answers to your questions. If necessary they can
arrange for your call to be returned. You calls will be recorded and will be heard by others on the conference line.

From the US and Canada Dial 1- 800-391-1709. From other locations dial 001-310-539-2229. Enter conference
bridge # 322876.

When you connect to the line you may be asked to give your name. If so, please state your name and affiliation.

Soon after you join the conference your line will be muted. To ask a question or make a statement, press 5* on a touch
tone phone. You may speak when you hear “Line unmuted.” If your question has been asked and answered, press 5*
to turn off the request to speak. If your line is unmuted and you would like to mute the line you may press 4*. If you
mute your own line and wish to unmute the line, press 4* again.

If your line is unmuted in response to your request to speak, first give your name and affiliation.

The phone conference coordinator may give other instructions as circumstances warrant.




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News Conference Pre-Briefs
Pre-Briefs with key spokespersons will take place on another designated conference bridge prior to the audio news
conference. Spokespersons and their PIOs or designated assistants, the News Conference Facilitator, and only
necessary others (as conference bridge for pre-brief may have limited capacity) will dial into the designated pre-brief
conference bridge at the appointed time – usually 15 to 20 minutes prior to the established news conference time. This
call will be facilitated by the news conference line facilitator and will used to coordinate messages, brief spokespersons
about what to expect from media, identify order of speaking, and otherwise set up news conference details.

News Conference Preparations
          Jurisdictions will ensure that Bios and Photos of the key News Conference spokespersons will be sent in
          advance to statusboard@ujic.net for posting to the Media Website.
          Lead PIOs will prepare proposed talking points for their key spokespersons to address response issues and
          help exhibit their leadership and competency in managing the response.


News Conference Facilitation
When the Facilitator departs the media line to conduct the pre-brief, the media line staff will continue organize the
conference bridge in preparation for the news conference by ensuring all callers are identified and their news affiliation
is known and recorded on the bridge screen. Media questions can continued to be answered until the Facilitator returns.
Following the Pre-Brief with principals, the News Conference Facilitator will return to the Media Conference Bridge to
begin the Audio News Conference on time. The Facilitator will come on the line and provide the following:
          Purpose of the News Conference and who will be speaking
          Roll call for those on call so the key spokespersons can hear who is present
          Ground Rules / Instructions on how the news conference will be conducted
               o length of time allotted
               o how the end of the conference will be managed to get principals back to work but that staff will be
                     available afterwards to answer questions, take queries
               o first come first served when it comes to questions
               o that questions will be taken after each speaker for 10 minutes before going to next speaker
               o how media should “raise a hand” to indicate desire to ask a question and one follow up
          When news conference is ended, announce when next one is scheduled


Post News Conference
Following the audio news conference, the Briefing staff will upload the MP3 file recording of the News Conference to
Hotline and an email sent to statusboard@ujic.net announcing its availability for posting to the Media Website. The file
will be too large for emailing. The alternate strategy will be to have the DG Supervisor log into the News Conference
website and download the file from the UJIC/MJIC.

The Media phone team, Info Analysis Unit Leader and Rapid Response Unit Leaders will collaborate on issues/lessons
captured from the News Conference and discuss proposed tactics for addressing them in the coming hours. These will
be briefed to the Lead PIOs and Group Supervisors for decisions on improving response to media.




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ANNEX Q - RECOVERY AND RESTORATION
Effective Date: 11 April 2008


PURPOSE

This Annex establishes responsibilities, policies and priorities for Recovery and Restoration
operations that are essential to protect human health, the environment, private and public
property, and the region’s economy following a “Community Level” event at the Umatilla Chemical
Depot.

SCOPE

This Annex provides the plan for the Greater Umatilla Community’s Recovery and Restoration
operations. For the purposes of this Annex, Recovery and Restoration operations begin with the
declaration of a Community Level Event. Initial Recovery and Restoration activities including
planning, requesting resources, deploying assets, and staging them will occur during the initial
response phase of operations. Recovery and Restoration activities will continue until the Greater
Umatilla Community is restored to normal and made economically equivalent to pre-event
conditions. The Recovery and Restoration process can last from weeks, to months, to years,
depending on the severity of the event and agent involved. Primary responsibility for actual
performance of Recovery and Restoration will reside with local and Tribal authorities with
extensive support from state and federal agencies which have the expertise and resources to
accomplish required tasks in accordance with local priorities established by the Multi Agency
Coordinating (MAC) Group. The Oregon State Emergency Coordination Center (ECC) will serve as
the conduit for local requests for assistance and the coordinating agency for other state and federal
government agencies supporting the Recovery and Restoration effort. Confederated Tribes of the
Umatilla Indian Reservation (CTUIR) resource and support requests may be coordinated directly
with the Federal Emergency Management Agency (FEMA). CTUIR officials may also coordinate with
the other jurisdictions involved in the Recovery and Restoration process for resource requirements
through the MAC Group, the Off Site Coordination Center (OCC), and the Oregon State ECC.

POLICIES AND PROCEDURES

1. The Greater Umatilla Community will utilize the National Incident Management System (NIMS)
   and the Incident command System (ICS) during the Recovery and Restoration phase of a
   Chemical Stockpile Emergency Preparedness Program (CSEPP) Community Level Event.
2. It is the community’s policy that a Community Level Event occurs if the chemical warfare agent
   (HD), at any concentration level, crosses the Umatilla Chemical Depot’s (UMCD) boundaries.
3. Reentry operations are a subset of the larger Recovery and Restoration process.
4. Priorities for allocation of resources will be determined by the MAC Group employing the
   procedures in the MAG Group Handbook. (See Appendix 3 to this annex.)
5. An Off Site Coordination Center (OCC) will be established to coordinate activities and resource
   priorities between the Service Response Force and Off Post Incident Commander. This
   coordination will include: prioritizing and de-conflicting resource requests, securing
   community support for SRF requirements (guides, access to private property, property



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    ownership information, securing support facilities, etc.) and synchronization of use of sampling,
    laboratory and data analysis capabilities. The OCC will be for coordination purposes only and
    will not perform any command functions.
6. The Greater Umatilla Community priorities for Recovery and Restoration are listed at listed at
    Appendix 1 to this Annex.
7. The Oregon Public Health Department will give input to the MAC Group which will then be
    responsible for recommending when the affected jurisdictions’ environment and
    infrastructures are safe for civilians to return to areas that have, or potentially have, been
    exposed to chemical warfare agent(s).
8. Reentry and Restoration decisions will be based on sound scientific data that includes the
    empirical data derived from environmental samples (soil, air, water and tissue), human and
    animal food samples, and human and animal blood samples analyzed by certified laboratories
    designated by the Oregon State Public Health Department (OSPHD) and Oregon Department of
    Environmental Quality (ODEQ). (See Appendix 7, OSPHD and ODEQ list of certified sampling
    agencies/firms and analytical laboratories.)
9. All samples collected off post including in areas of CTUIR tribal interest by the U. S. Army, its
    designated contracting firms, or CTUIR, will follow the sampling protocols established by the IC
    and may be independently verified by laboratories certified by the OSPHD and ODEQ based on
    the recommendation of the EPA.”
10. For Re-entry, Recovery and Restoration purposes, the Acute Exposure Guideline Levels I (AEGL
    I) Risk Envelope shall be the standard descriptor for identifying impacted areas. This does not
    preclude the inclusion of additional areas other than those under the Risk Envelope when
    addressing regional economic and environmental restoration concerns. Samples will be taken
    in areas outside the AEGL I Risk Envelope for quality assurance and confirmation purposes.
11. The Oregon Department of Environmental Quality (ODEQ) shall be the principle advisory
    authority, with technical assistance from the Oregon Department of Fish and Wildlife (ODFW),
    to the effected local jurisdictions, less the ceded properties under the jurisdiction of the
    Confederated Tribes of the Umatilla Indian Reservation (CTUIR), on all matters relating to
    environmental restoration to include effected eco-systems and food chains.
12. The Confederated Tribes of the Umatilla Indian Reservation shall be the principle authority on
    ceded lands for all matters related to environmental restoration to include effected eco-systems
    and food chains. The EPA will be the principle advisory to CTUIR on all such matters.
13. The Oregon State Medical Examiner will advise the Incident Commander and MAC Group on the
    procedures for the on scene investigation, recovery, and decontamination of human remains.
14. The ODEQ, OSDPH, ODFW, and Oregon Department of Agriculture (ODA) shall jointly advise the
    MAC Group on all issues including determination of standards for decontamination of public
    and private property and proper disposal of contaminated items, and disposition of domestic
    and wildlife animal carcasses.
15. All owners of public and private property within the AEGL I Risk Envelope may request that
    their property be decontaminated to the standard established by OSDPH/EPA. All requests will
    be honored based on a priority list established by the effected local jurisdictions. All schools and
    health care facilities within the AEGL I Risk Envelope will have a mandatory decontamination.
16. All public and private property within the AEGL II Risk Envelope shall be decontaminated prior
    to its reoccupation for use. Compensation for all damages shall be the responsibility of the
    Federal Government.
17. Public and private structures under an AEGL III Risk Envelope may be razed with all debris
    taken to an ODEQ/EPA certified disposal facility. Real property (cars, trucks, trailers, farm
    equipment, etc.) in the AEGL III Risk Envelope may be impounded and properly disposed of at
    an ODEQ/EPA approved disposal facility unless the owner specifically requests the item be




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    decontaminated to ODEQ/EPA approved standards. All impacted property owners will be
    compensated by the Federal Government.
18. Local jurisdiction public health agencies, with the assistance of OSDPH, will establish and
    maintain a long term health monitoring program for all citizens within the AEGL I Risk
    Envelope to track any long term health consequences from low level exposure to chemical
    warfare agents (i.e., Gulf War Syndrome) and their related “daughter” breakdown by products.
19. The Oregon Department of Agriculture (ODA), with the assistance of local authorities, will
    establish a Food/Crop Embargo Area for all food and agricultural products within the AEGL I
    Risk Envelope. No food products will be allowed to enter or leave the restricted area. To better
    describe and enforce the embargo area, clearly definable features such as roads, rivers, rail lines
    and topographic features will be used to establish the zone’s boundaries. This boundary may
    well encompass more terrain than the AEGL I Risk Envelope.
20. The Oregon Department of Agriculture (ODA), with input from local authorities, will advise the
    IC on a policy for distressed pets, companion animals, and livestock in distress.
21. The Oregon Department of Agriculture (ODA), with input from local authorities, will establish
    and enforce a policy for the reintroduction of beef and dairy cattle, sheep, swine, goats, buffalo,
    lamas, pond raised fish, and poultry regarding introduction of meat, dairy, and egg products
    into the human food chain .
22. Local authorities will request that the Regional Maritime Security Coalition establish a Cargo
    Information Action Center (CIAC) to help local decision makers and state and federal agencies
    restore transportation, energy, and commerce systems. The RMSC will, as required, provide a
    representative to support the Governor’s Recovery Cabinet and the Oregon Emergency
    Coordination Center and Joint Field Office collocated in Salem, Oregon.
23. Local jurisdictions will pursue options to insure that area citizens, businesses, and
    governmental agencies are made whole by the Federal Government to include: reimbursement
    for lost or reduced property values, lost or reduced tax revenues, lost or reduced markets, and
    lost or reduced business opportunities, and lost or reduced income.
24. The federal government will be responsible for all off post actions and costs associated with
    restoration and recovery of federal property within the impacted event footprint. The federal
    government will not allow their properties to become a threat to surrounding properties and
    work expeditiously to ensure restoration and recovery are completed in coordination with local
    activities.
25. The treaty rights of the Confederated Tribes of the Umatilla Indian Reservation and the
    provisions of the Native American Graves Protection and Repatriation Act and the
    Archaeological Protect Act will be observed as they apply Recovery and Restoration activities.

SITUATION

This Annex will be activated by the Incident Commander for planning and resource requests at the
declaration of a Community Level Event. Actual Recovery and Restoration operations will begin
once all people have been removed from the 'At Risk' area, the threat has been contained, and there
is no danger of further release, and the Risk Envelope has been isolated with security in place to
prevent unauthorized reentry.

ORGANIZATION

The Recovery and Restoration phase of operations will be conducted utilizing NIMS and ICS
organizational models. In addition to first response agencies, many local, tribal, state, federal, non-



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governmental, and private sector agencies not associated with initial emergency response
operations will be incorporated into the ICS structure during this phase of operations.

A Multi-Agency Coordination Group (MAC Group) comprised of local, state, and tribal elected
officials, or their designated representatives with delegated authority to speak for the elected
official, will be created to provide input to the Incident Commander regarding community
priorities. The MAC Group staff positions will be filled by county, state, and tribal personnel.

A Joint Field Office (JFO), and its precursor, will be established, probably collocated with the state
Emergency Coordination Center (ECC) in Salem, Oregon. These nodes will provide support to the
Incident Commander by coordinating and facilitating the provision of state and federal assets to
support the Incident Commander. (See Appendix 5, Recovery and Restoration Organization).

To facilitate more effective coordination between the Service Response Force (SRF) Commander
and The Incident Commander, an Off Site Coordination Center (OCC) will be establish. The OCC will
not exercise any control authority and will be utilized exclusively for coordination and
synchronization of SRF resources and activities in support of Off Post Recovery and Restoration
operations.

A Multi-Agency Exposure Assessment Center (MAEAC ) may be created in the OCC to support
Incident Commander’s Planning Section to provide consolidated interpretation and analysis of the
data developed through the sampling and laboratory analysis program.

The Oregon Governor may activate the Governor’s Recovery Cabinet to coordinate the activities of
state agencies and the private sector. If a Federal On Scene Coordinator is appointed, they will
maintain a presence in the Umatilla County Emergency Operations Center (EOC).

The following local and tribal organizations may have responsibilities in Recovery and Restoration
Operations:

Morrow County Court                                   CTUIR Health Department
Umatilla County Commissioners                         Yellow Hawk Clinic
CTUIR Tribal Emergency Response                       Good Shepherd Hospital
Committee                                             Morrow Wheeler Behavioral Health
Morrow County Sheriff’s Department                    Umatilla County Mental Health
Umatilla County Sheriff’s Office                      Morrow County Public Works
CTUIR Public Safety                                   Umatilla County Public Works
Hermiston Police Department                           Hermiston Public Works
Boardman Police Department                            Umatilla Public Works
Umatilla Police Department                            Irrigon Public Works
Stanfield Police department                           Boardman Public Works
Hermiston Rural Fire Protection district              Stanfield Public Works
Umatilla Rural Fire Protection District               Morrow County Assessor/ Tax Collectors
Boardman Rural Fire Protection District               Office
Stanfield Rural Fire Protection District              Umatilla County Assessor’s Office
Morrow County Health Department                       Morrow County Planning Department
Morrow County Health District                         Umatilla County Planning Department
Umatilla County Health Department                     Morrow County Accountant




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Umatilla County Finance Department                   Morrow County Economic Development
Morrow County Clerk                                  Umatilla county Economic Development
Umatilla County Clerk                                District Courts
Morrow Co. Commission of Children &                  Justice Courts
Families                                             Port of Morrow
Umatilla Co. Commission of Children &                Port of Umatilla
Families                                             Cargo Action Information Center
Morrow County Treasurer                              Morrow County Extension Service
Umatilla County Treasurer                            Umatilla County Extension Service
Morrow County Personnel                              Morrow County School District
Umatilla County Personnel Department                 Hermiston School District
Water Master’s Office                                Umatilla School District
West Irrigation District                             Stanfield School District
Morrow County Vector Control                         Umatilla Morrow Education Service District
Umatilla County Vector Control


The following state organizations may provide support services to the Incident Commander and
local authorities:

Oregon Military Department
Oregon Emergency Management
Oregon Department of Public Health
Oregon Department of Environmental Quality
Oregon Department of Agriculture
Oregon Department of Transportation
Oregon State Police
Oregon Department of Administrative Services
Oregon Department of Fish and Wildlife


PLANNING ASSUMPTIONS

1. The Governor has declared a State “State of Emergency” and all assets requested by local
   authorities are being deployed.
2. The Governor has requested and received a Presidential Disaster Declaration allowing the
   deployment of federal assets.
3. The Federal government will be responsible for all costs incurred by local governments,
   businesses, and others if the chemical event is a direct result of the release of chemical agent
   resulting in a Community Level Event.
4. The US Army will deploy a Service Response Force to assist with Umatilla Chemical Depot on
   post recovery and restoration actions and to support off post requirements defined by the
   Incident Commander with input from the MAC Group.
5. The State of Oregon will stand up its Emergency Coordination Center (ECC) to support requests
   from the on scene Incident Commander. State agency operations centers will also be activated
   as appropriate.
6. State agencies will be able to provide the support services requested by local authorities
   through the ICS.




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7. A Multi-Agency Coordinating Group (MAC Group) comprised of designated County
    Commissioners from Umatilla, Morrow, and Benton (WA) Counties, representatives of the
    Governors of Oregon and Washington with a signed Delegation of Authority, and a member of
    the Confederated Tribes of the Umatilla Indian Reservation (CTUIR) Board of Trustees officials
    from will establish priorities for the Incident Commander. The MAC Group will be chaired by an
    Oregon county commissioner.
8. The at risk population the sheltered-in-place will be removed from the hazard area and directed
    to mass care shelter facilities operated by the American Red Cross. Persons who evacuated and
    stranded persons will be directed to the shelter facilities as well. All displaced persons will
    remain in shelter or other housing until the Incident Commander has been advised by the
    OSPHD that it is safe for their return.
9. The Oregon Army National Guard and Oregon State Police will assist local authorities with the
    enforcement of an exclusion zone to prevent unauthorized personnel from entering the hazard
    area.
10. Federal and state government agencies will provide adequate interim housing for all displaced
    residents until they can be returned to their place of residence.
11. If required, state and federal agencies will assist local authorities with mortuary services.
12. State and federal agencies will assist local authorities by collecting and analyzing air, water, soil
    and tissue samples.
13. An escorted reentry program will be established by the Incident Commander to allow persons
    with a legitimate reason to enter the hazard area to perform essential tasks.
14. The Regional Maritime Security Coalition (RMSC) will establish a Cargo Action Information
    Center (CIAC) to assist local authorities with rerouting and reconstituting intermodal
    transportation systems and restoring regional commerce.

CONCEPT OF OPERATIONS

Planning and resource requests for Recovery and Restoration operations will begin at the
declaration of a Community Level Event. Field Recovery and Reentry Operations will begin as soon
as the at-risk population has been extracted from the hazard area and there is 100% assurance that
the incident is contained and there is no risk of further release of chemical warfare agent.

The Incident Commander, with the advice of local authorities and MAC Group, will determine an
Exclusion Area which encompasses the AEGL I Risk Envelope. The area may be larger than the Risk
Envelope to facilitate ease of enforcement and to better communicate the area to the public. The
perimeter of this Exclusion Zone will be patrolled to insure enforcement. All law enforcement and
National Guard forces enforcing the Exclusion Zone will be authorized to arrest and detain anyone
attempting to enter the restricted area.

If required, the Incident Commander will direct the Operations Section to plan retrieval of human
casualties of the event. The deceased will be humanely placed in a certified 'body bag' to prevent
cross contamination from the remains. If required, an on scene investigation of the death site will
be conducted by appropriate law enforcement and coroner officials. The remains will be taken to a
designated mortuary facility for decontamination and autopsy prior to turning the body over to the
family for funeral services. All personnel handling any actual or suspected chemical warfare agent
fatalities will wear appropriate PPE as determined by the Incident Commander’s Safety Officer.

With the assistance of local and state authorities, the Incident Commander will direct the
Operations Section to develop a Monitoring and Sampling plan. The plan will be consistent with the



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priorities established at POLICIES AND PROCEDURES (5.) at page one of this Annex. The Logistics
Section will activate any pre-existing contracts with commercial firms authorized by appropriate
state agencies to perform monitoring, sampling, and analysis of chemical warfare agents.
Additionally, the Incident Commander will direct the Logistics Section to request any state assets
(OSDPH, ODEQ and Oregon National Guard) that are equipped and trained to conduct monitoring
and sampling operations. The Safety Officer will insure that proper protective equipment is worn
by all sampling team members and that communications support is available to all teams. The
Operations Section will continuously monitor the status and location of all sampling teams.
Additionally, the Logistics Section will request state assistance in identifying any state laboratory
facilities or additional federal or commercial laboratories capable of providing analysis support.
The Operations Section will develop a transportation plan to deliver samples to the designated
laboratories consistent with state and federal rules and regulations governing the transportation of
hazardous materials and chemical warfare agent samples. The Operations Section will request the
assistance of the Oregon State Police and Oregon National Guard aviation assets to transport
samples to the designated laboratories. The MAC Group will meet daily to review monitoring and
sampling plans and provide input to the Incident Commander. The monitoring and sampling plan
will be coordinated with the Army on scene commander to maximize use of resources and to insure
that Army collected off post samples are also provided to independent laboratories for verification
testing.

The Incident Commander will institute an escorted re-entry program for persons with a legitimate
reason to perform essential tasks within the at risk area. All re-entry missions will be planned by
the Operations Section. If the mission is within the AEGL I Risk Envelope, the mission will require
an escort with radio communications to the Incident Command Post. If the mission is within the
AEGL I footprint, the mission will require that respiratory protection (An escape respirator will be
sufficient for this purpose), agent monitoring support, blister agent antidote kits (if appropriate),
and radio communications are available. If the mission is within the AEGL II Risk Envelope,
respiratory protection, appropriate equipment, antidote kit, monitoring and communications
support will be required. If the mission is in the AEGL II footprint, full Level A personal protective
equipment (PPE), monitoring and communications support must be available. If the mission is in
the AEGL III Risk Envelope or foot print, Level A PPE must be worn, 2 antidote kits/one person
carried, monitoring support and communications will be required. If communications are lost, the
mission will be aborted. The Public Information Officer will communicate a number for the public
to call to request temporary re-entry. An Operations Section member will staff the number and
determine if the request has merit. Examples of things that merit requests to re-enter include care
of livestock, maintenance and repair of critical infrastructure (energy facilities, irrigation systems,
municipal water and sewer systems, etc.) and protection of property. If the request is granted, the
requestor will be directed to report to a staging area at a designated time. At the staging area, the
requestor will be oriented on safety procedures and the proper wearing of PPE, if required. The
appropriate pass or identification that permits a person to enter will be in the form of an
authorizing letter, special picture identification, or other acceptable form that identifies the person.
The person seeking re-entry will have their name placed on an official list maintained at the
Incident Command Post.

The Incident Commander will direct the Operations Section to activate a joint public - private Cargo
Information Action Center (CIAC) to assist with the rerouting, prioritization and restoration of
commercial traffic (road, rail and river), restoration of energy generation transmission systems
(ethanol, bio-diesel and fuel blending plants; cogeneration electrical plants, hydroelectric plants,
transformer yards, and transmission lines; and natural gas transmission lines, pump stations, and
storage tanks), and related ports, locks, bridges, and warehouse facilities. The CIAC will provide



                                                                                                     334
private sector expertise in these areas and communicate plans and procedures affecting these
sectors from the Incident Commander to the private sector.

The Incident Commander will direct the Operations Section to establish a behavioral health and
critical incident stress debriefing program. Local behavioral health professionals will advise the
Operations Section on requirements and facility needs. Once facility locations and hours for the
public have been establish, the Public Information Officer will communicate this information to the
general public. In parallel, a critical stress debriefing program will be established for first
responders. The Operations Section will arrange for the delivery of these services on an as required
basis with the head of each responding local agency. The Logistics Section will request additional
behavioral health from state agencies and approved civilian agencies as required.

A Decontamination Plan will be developed by The Incident Commander utilizing the priorities at
POLICIES AND PROCEEDURES (5.). at page one. To the maximum extent possible, commercial firms
will be utilized to conduct decontamination operations. To assist with decontamination activities,
available resources may be requested from the state. Additionally, state agencies may be requested
to provide technical expertise and quality control for decontamination operations. The ODEQ will
be requested to provide guidance for establish guidelines and standards to protect the environment
during decontamination operations. The Planning Section will plan all decontamination operations
for scheduling and execution by the Operations Section. The Safety Officer will review all work
plans to establish personnel protection requirements. All decontamination teams will establish and
maintain communications with the Incident Command Center while within the hazard area.

The Incident Commander will direct local health officials to establish a Health Surveillance Program
for all residents in the hazard area. Additionally, all efforts will be made to identify any transient
motorists and visitors in the area at the time of the event. A separate registry will be established for
emergency responders who participated in the event. The Logistics Section will request assistance
from the OSDPH to establish criteria and protocols for the long term health surveillance program.
Once the plan is developed, the Public Information Officer will communicate the essential elements
of the plan to the public and the procedures and locations where to register for the health
monitoring program.

The Incident Commander will coordinate with Federal authorities regarding the creation of claims
and assistance centers to aid area residents affected by the event. The Incident Commander will
assist with the identification of appropriate facilities to house Claims and Assistance Centers,
provision of equipment and supplies for these centers, access to local data bases to help identify
local residents, property ownership and value information, employment data, and security and
crowd control assistance. The Incident Commander will direct the PIO to assist in the development
of a public information campaign to support the Claims and Assistance process.




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APPENDIX 1 - SAMPLING & ANALYSIS PROCEDURES & PROTOCOLS

Effective Date: 11 April 2008


PURPOSE

This appendix provides the guidance to direct sampling and analysis operations in support of
recovery and restoration actions for the Greater Umatilla Community.

CONCEPT OF OPERATIONS:

Recovery and Restoration operations will begin as soon as all initial response operations to protect
the general public and environment from the immediate, acute effects of a chemical agent release
are completed. The extraction of student and other special populations from over-pressurized or
enhanced shelter facilities and the recovery of human remains are not considered to be part of
Recovery and Restoration operations. Monitoring and sampling with associated analysis may,
however, be required to support these tasks. Recovery and Restoration operations include all tasks
intended to return the environment, economy, public health, and cultural institutions of the Greater
Umatilla Community to the status quo ante bellum.

All decisions to facilitate this process will be based on laboratory analysis of air, soil, water, and
tissue samples collected in and adjacent to the area impacted by the chemical agent release. Plume
modeling data will be utilized to assist in planning sampling operations but will not be employed
to make any Recovery and Restoration decisions. Sampling, and related analysis, will be
conducted in areas outside those indicated by the plume modeling Risk Envelope to confirm that no
agent impacted these areas. Sampling teams will employ standardized, authorized procedures (see
below) to ensure: 1.) the safety of sampling teams, 2.) uncompromised sample materials, 3.) the
integrity of the process, and 4.) efficient operations consistent with professional standards
established by the Oregon Department of Public Health (ODPH), Oregon Department of
Environmental Quality (ODEQ), and Oregon Office of Occupational Health and Safety. As a
“Compliance State”, Oregon state agencies may establish standards that are more stringent than
their federal counter part agencies.

Analysis of samples will be performed by laboratories certified by the ODPH and/ or ODEQ. All
analysis will be performed to the highest scientific standards utilizing the best available technology
and equipment which is properly calibrated and maintained. Consistent with best available
practices, all samples will be split and sent to different laboratories for analysis to provide a valid
control process and to reassure the public about the integrity of the process. All analysis will look
for “daughter” or break down products of chemical warfare agents as well as the agents themselves.
All data derived from the laboratory analysis will be reported as expeditiously as possible to
appropriate authorities in a standardized, universally agreed scientific format.

Standards for determining 'Safe' or 'Clean' levels for public health necessary before the general
public can be allowed to enter any area within the risk envelop, or additional areas which were
restricted to human occupation, will be established by the Oregon Department of Public Health (See
Appendix 2, Public Heath Safety Standards For Reentry). These standards will be most protective
for human health given the extremely dangerous acute exposure, chronic exposure and



                                                                                                    336
carcinogenic properties of the chemical warfare agents. This is compounded by the lack of
extensive actual knowledge of the long term exposure effects to a general population of low level
exposure to chemical warfare agents and related break down by products. Preliminary data based
on low level exposures to chemical warfare agents experienced by Gulf War veterans and Japanese
citizens, first responders, and medical personnel exposed during the Tokyo subway attack indicate
that there can be significant chronic health effects from low level exposure to chemical warfare
agents.

The Oregon Department of Environmental Quality will be responsible for determining safe
standards and residual agent levels for determining what is clean for environmental restoration on
all state territory (See Appendix 3, Environmental Clean Up Standards). Tribal authorities from the
CTUIR may establish additional standards for environmental restoration for all tribal owned or
controlled properties and for activities with are guaranteed to tribal members under treaty rights.
Federal agencies will be responsible for determining standards for their properties within the
impacted areas.

The Oregon Department of Agriculture will be responsible for establishing standards for
agricultural activities. These will include meat (cattle, pigs, poultry, goats, sheep, llamas, buffalo,
rabbits and pond raised fish), vegetable, grain, fruit, and viniculture products for human
consumption. Additionally, based on sampling and analysis coupled with best, and most safe,
practices, the Department of Agriculture will determine when agricultural activities can be
resumed. Finally, the State Department of Agriculture will coordinate with the Oregon Department
of Environmental Quality to determine standards for disposal facilities for agricultural products.

All sampling and analysis activities will be conducted on a prioritized basis. Missions will be
assigned a Priority One, Two, or Three based on its importance to the overall Recovery and
Restoration effort. Initially, Priority One Tasks will focus on empirically establishing the foot print
of the area exposed to chemical warfare agent. Priority One missions will then focus on restoration
of systems and facilities which have a critical international, national, or regional impact. Examples
would include restoring functionality to McNary Dam due to its importance to power generation,
transportation, flood control and salmon recovery. Restoration of transportation systems (I-82
Bridge, Hinkle Rail Yard, etc.) would also fall in this category (See Appendix 4, Priority Sampling
Facilities). Finally, critical environmental facilities such as wildlife refuges and andronomous fish
recovery facilities could meet these criteria. All Priority One tasks will be personally authorized by
the Incident Commander. Priority Two sampling and analysis tasks will encompass critical local
infrastructure including: public safety facilities, medical facilities, critical infrastructure (water,
sewer, power plants, etc.), education facilities, government offices, courts, etc. and major
employment facilities (facilities which employ twenty people or more) (agricultural processors,
dairies, distribution centers, etc.) (See Appendix 4, Priority Sampling Facilities). Priority Three
missions will include: retail and service facilities, private residences and other private property and
recreation facilities.

The sampling and analysis effort in support of Recovery and Restoration operations will be
managed by the Off Site Coordination Center (OSCC). The OSCC will be located within or easily
available to the Incident Command Center. The OSCC will support both the Incident Commander’s
Plans and Operations Sections. The OSCC with be jointly staffed by technical experts from federal,
tribal, state, local and private sector agencies. The OSCC will assist in developing the sampling and
analysis plans and modifying them as required. The OSCC will receive input from the Incident




                                                                                                    337
Commander, Multi-Agency Coordinating Group (MAC Group), Federal On Scene Coordinator, and
Oregon Governor’s Office to assist in prioritizing sampling and analysis operations.

A Public Affairs plan will be developed to communicate the procedures of the sampling and analysis
effort and its priorities to the public. This plan will educate the public about the scientific protocols,
and the dual process system employed to insure trust in the integrity of the process. Additionally, it
will explain how priorities are established to assure public support for the process.




 Occupational Health and Safety and Oregon Occupational Health and Safety worker safety rules
STANDARD OPERATING PROCEDURES:

  and regulations (whichever is the more stringent) will apply to all personnel engaged in
  collecting, transporting and analyzing air, soil, water, and tissue samples gathered in support of
  recovery and restoration operations.
 All sampling operations will be planned and controlled by the Incident Commander.
 All collected samples will be treated as a 999 category hazardous material and be handled
  accordingly.
 The Oregon Department of Public Health shall be the agency responsible for making decisions
  regarding human limited reentry and permanent reoccupation for any territory of the State of
  Oregon that may have been impacted by chemical warfare agent at any level.
 The Oregon Department of Environment Quality will be the agency responsible for providing
  accurate chemical analysis standards for air, water, soil, tissue and structural materials.
 Sampling will be performed by trained specialists following accepted collection protocols
  established by state and federal agencies (e.g., EPA, CDC, DOE, USDA, and FBI) (See Appendix 5,
  Collection Protocols).
 If any samples are collected on property that is owned or controlled by the Confederated Tribes
  of the Umatilla India Reservation (CTUIR) or lands or riparian areas on which the CTUIR has
  treaty granted rights, the sampling team will be accompanied by a member of the CTUIR to
  insure that cultural patrimony and treaty rights are properly observed. If a designated tribal
  representative is not available, the sampling team will be thoroughly briefed by a CTUIR official
  before engaging in the sampling operation.
 All sampling and analysis will be in compliance with the provisions of the Native American
  Graves Protection and Repatriation Act.
 Sampling will be performed properly to prevent cross contamination and to prevent harm to
  the sample collector, transporter, and analyst.
 Sampling will include the collection of samples outside the suspected contaminated region.
 Sample packaging will be clean and not react with or absorb chemical warfare agent.
 Sample packaging containers will be air tight and be placed in an unbreakable secondary over
  pack container
 An absorbent material will be placed in the over pack container.
 All sample packages must be clearly labeled with a label that will remain securely affixed to the
  sample package that cannot be lost or destroyed.
 The label must include a priority number.
 Requirements and special instructions for the analyzing laboratory must be clearly indicated on
  the label.
 All samples will have a Priority checklist indicating priority, i.e., Priority 1, Priority 2, Priority 3.
 The receiving laboratory will be notified before any sample is shipped.
 All samples will be shipped via the fastest method possible consistent with the rules and
  regulations governing the transportation of category 999 hazardous materials.



                                                                                                        338
    A “Chain of Custody” will be maintained to identify each sample and to link all records
    accompanying it or relating to the subject sample.


    Thorough descriptions of procedures used to collect and transport samples must accompany
    each sample to the lab.


    Duplicate records must be retained by each person involved.
    Any laboratory utilized to conduct analysis of samples will be certified by the Oregon State


    Public Health Department Toxicologist if the results are to be utilized to make public health


    decisions.
    Whenever possible, laboratory samples will be retained for subsequent reanalysis and/or use
    in legal proceedings.


    A designated individual in the Off Site Coordination Center, if established, we be responsible for
    the management of the shipping and laboratory analysis process to insure that all samples are


    analyzed and results reported in an expeditious manner.
    Sampling will be iterative and sites may be revisited over a period of weeks, months and years.
    All sample sites will be logged with a GPS and identified with a unique designation so other


    sample teams can accurately return to the exact location at a future date.


    If appropriate markers or monuments may be established at sample sites.
    A comprehensive log of all sample sites and analysis results related to that site will be


    established and maintained by the OSCC. After the OSCC is disestablished, copies of the log and


    related results will be retained by Oregon Department of Public Health and Oregon Department
    of Environmental Quality.




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APPENDIX 2 - PRIORITIZED POST EVENT SAMPLING SITES

Effective Date: 11 April 2008

The following locations have been identified as facilities critical to the restoration of the public
safety, health, economic vitality, education, quality of life and environment of the Greater Umatilla
Community following a Community Level CSEPP event at the Umatilla Chemical Depot. This list is
for planning purposes only and all priorities for execution will be determined by the Incident
Commander and Multi-Agency Coordinating Group (MAC Group) with input from the Off Site
Coordinating Committee (OSCC). Procedurally, the community hazard analysts will project the
plume model over the IRIS or like digital imagery data base to determine which facilities fall within
the AEGL I Risk Envelope. This does not preclude sampling outside the Risk Envelope for
confirmation and control purposes.

PUBLIC SAFETY FACILITIES
Hermiston Safety Center
Three Rivers Correctional Center
Umatilla Police Department
Umatilla Fire Department Station # 1 (Downtown)
Umatilla Fire Department Station # 2 (McNary Heights)
Hermiston Fire Station # 2
Hermiston Fire Station # 3
Umatilla Sheriff’s Department Hermiston Sub-Station
Oregon State Police Hermiston Station
Stanfield Police Department
Stanfield Fire Department
Irrigon Fire Department
Morrow County Sheriff’s Department Irrigon Sub-Station
Army National Guard Armory (Hermiston)
TRANSPORTATION INFRASTRUCTURE
McNary Dam Lock
I-82 Bridge
Hinkle Rail Yard
I-82/I-84 Junction
I-82 from I-82 Bridge to 1-84 Junction
Public Utility Commission Port of Entry - Umatilla
State Highway 395 from Highway 730 to Main Street in Hermiston
State Highway 395 from Main Street in Hermiston to Stanfield
State Highway 395 from Stanfield to I-84
State Highway 730 from I-82 to McNary Heights
State Highway 730 from McNary Heights to Diagonal Road
State Highway 730 from I-82 to Irrigon
State Highway 730 from Irrigon to Bombing Range Road/I-84 Junction
Port of Umatilla docks and cranes
Oregon Department of Transportation Hermiston Yard
Morrow County Public Works Department Yard - Irrigon



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Union Pacific rail line from Patterson Ferry Road to UMCD
Union Pacific rail line from UMCD to Hinkle Rail Yard
Hermiston Municipal Airport
Fuel Storage Facility at Port of Umatilla
US Coast Guard Aids to Navigation
Northwest Transloading (Hermiston)
Midlands Carrier Transicold (Hermiston)
ENERGY INFRASTRUCTURE
USCG McNary Dam hydro electric generating facilities
Bonneville Power Administration McNary Substation -- Umatilla
Calpine Co-Generation Plant
US Generating Co-Generation Plant
Williams Natural Gas pipe line facilities
Trans Canada Natural Gas pipe line facilities
Umatilla Electric Cooperative office and yard
Umatilla Electric Cooperative
Heller and Son’s Distribution
MEDICAL FACILITIES
Good Shepherd Medical Center
Morrow County Health District Clinic -- Irrigon
Umatilla County Health Department -- Hermiston
McNary Place -- Umatilla
Umatilla Medical Clinic
Ashley Manor Care Center
Columbia Care Cottage-Ozmac Inc
Hermiston Terrace Assisted Living Community
Rocking D Residential Care
Rose Arbor Assisted Living Community
Sun Terrace Hermiston
Columbia River Ranch
United Drugs (Umatilla)
Carlson’s Umatilla Drug
Bi-Mart Pharmacy
PUBLIC INFRASTRUCTURE FACILITIES
Umatilla Public Works Yard
Umatilla Sewage Treatment Facilities
Umatilla Water Treatment Facilities
Irrigon Public Works Yard
Irrigon Water Treatment Facilities
Irrigon Sewage Treatment Facilities
Hermiston Public Works Yard
Hermiston Water Treatment Facilities
Hermiston Sewage Treatment Facilities
Stanfield Public Works Yard
Stanfield Water Treatment Facilities
Stanfield Sewage Treatment Facilities
Eastern Oregon Telecom




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EDUCATIONAL FACILITIES
Umatilla District #6 Office
Clara Brownell Middle School (Umatilla)
McNary Heights Elementary (Umatilla)
Umatilla High School
Umatilla Center/WIC (Head Start)
Pine Tree Center Head Start (Head Start)
A.C. Houghton Elementary (Irrigon)
Irrigon Elementary
Irrigon Junior-Senior High School
Irrigon Center Head Start (Collocated with A.C. Houghton Elementary)
Hermiston District #8-R
Armand Larive Middle School (Hermiston)
Desert View Elementary (Hermiston)
Hermiston High School
Highland Hills Elementary (Hermiston)
Rocky Heights Elementary (Hermiston)
Sandstone Middle School (Hermiston)
Sunset Elementary (Hermiston)
West Part Elementary (Hermiston)
Hawthorne I, II, & III Center/WIC Office (Hermiston) (Head Start)
Hermiston I & II Center (Head Start)
Hermiston CDC Center (Head Start)
Hermiston Head Start
Gladys Center (Head Start)
Hermiston Junior Academy
Blue Mountain Community College -- Hermiston Campus
Stanfield District #61-R
Stanfield Elementary
Stanfield Secondary School
West County Alternative Education (Stanfield)
Umatilla-Morrow Education Service District -- Hermiston Office
ENVIRONMENTAL FACILITIES
McNary Dam Salmon Recovery Facilities
Cold Springs National Wildlife Refuge
Umatilla National wildlife Refuge
CTUIR Salmon Recovery Facility
CTUIR Whanacut Wildlife Refuge
Irrigon Fish Hatchery
ARICULTURAL FACILITIES
Oregon State University Experiment Station Hermiston)
Irrigation intake sites on the Columbia River
Wilber Ellis (Irrigon)
Agri-Check Inc. (Umatilla)
Daisy Milk Company
Hermiston Veterinary Clinic
Pendleton Grain Growers (Feedville Road)




                                                                       342
Mikami Farms (Hermiston)
Hermiston Foods
Wolfe Feedlot (Hermiston)
Top Cut Feedlot Hermiston)
Hopper’s Feed Lot (Hermiston)
Hermiston Livestock Auction
Port of Umatilla Elevators
Young’s Orchards and Fruit (Umatilla)
Nalley’s Canada Limited (Hermiston)
Bud-Rich Potato (Hermiston)
Walchi Potato (Hermiston)
Walchi Farms (Hermiston)
Americold Logistics (Hermiston)
Flying B Vinyard (Hermiston)
West Vinyard (ECHO)
COMMUNITY GOVERNANCE
Umatilla City Hall
Hermiston City Hall
Irrigon City Hall
Stanfield City Hall
Umatilla County Stafford Hansel Complex (Hermiston)
Morrow County Annex (Irrigon)
COMMERCE FACILITIES
Wal-Mart Distribution Center
Marlette Manufactured Homes
Banner Bank (Hermiston)
Home Depot
Wal-Mart Retail Store
Safeway
COMMUNITY QUALITY OF LIFE AND CULTURAL FACILITIES
Hermiston Community Center
Umatilla Post Office
Hermiston Post Office
Irrigon Post Office
Stanfield Post Office
Umatilla Museum and Historical Foundation
Fort Henrietta
Our Lady of Angles Catholic Church
Hermiston Assembly of God
Hermiston Herald
East Oregonian (Hermiston)
Hat Rock State Park
KOHU -- 1360 Hermiston)
KQFM -- 100.5 (Hermiston)
Agape House (Hermiston)
Irrigon-Boardman Emergency Assistance Center (Irrigon)
Farm-City Pro Rodeo




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APPENDIX 3 - MULTI-AGENCY COORDINATION (MAC) HANDBOOK

OREGON AND WASHINGTON

January 2007 through End of Chemical Operations
Effective


Revised: 03/09/2009

INTRODUCTION

Multi-Agency Coordination (MAC) between
emergency services agencies is an ongoing
process in the Umatilla Chemical Stockpile
Emergency Preparedness Program (CSEPP)
community. The CSEPP representatives and/or
their alternatives from various local, state and
federal agencies involved in public protection
propose to meet regularly as the Umatilla CSEPP
Community MAC group. This group serves as a
forum to review and discuss matters of mutual interest and to develop plans to ensure a
coordinated approach is taken relative to public protection from potential chemical releases from
the Umatilla Army Chemical Depot in the states of Oregon and Washington.
The Oregon and Washington CSEPP incident response plans provide direction to the managers of
the various Emergency Operations Centers (EOC’s) and Emergency Coordination Centers (ECC’s) on
the movement of resources between agencies and units to support public protection needs and
maintain response capabilities within the sub-geographic area. State mobilization plans provide
direction to agency managers for movement of state resources and maintenance of statewide
response capabilities.
This Operations Handbook includes procedures to guide multi-agency coordination activities in
those situations where resource mobilization requires continuous, daily interaction between
agencies and jurisdictions to ensure that decisions not covered in existing plans and guides are
responsive to the priority interests of the sub-geographic area as a whole.
The local MAC and staff in the local ECC/EOC’s are responsible for coordination, hazard analysis,
planning/intelligence and public information for each individual jurisdiction. The Umatilla CSEPP
MAC group will be utilized when critical resources, overall community objectives and monitoring
and re-entry priorities must be established.


MISSION

MAC provides a forum to discuss actions to be taken to ensure that an adequate number of
resources are available to meet anticipated needs and to allocate those resources most efficiently
during periods of shortage.
The MAC forum will ensure for coordinated:
    • prioritization of response/recovery operations by incident/area/jurisdiction




                                                                                                   344
       resource acquisition, allocation and reallocation strategy development related to workload
       and capability scenarios and state or national disaster response (e.g., National Response
   •

       Framework),
       information provided to media and agency heads, and
       identification and resolution of issues common to all parties
   •
   •



The procedures within the MAC Operations Handbook are being integrated with the National
AUTHORITIES

Incident Management System (NIMS).

Agency Administrators, by virtue of the executive positions they occupy in their respective
agencies, have the authority to order the movement of personnel and equipment under their
jurisdiction to maximize the response/recovery capabilities of their agencies.

CSEPP Program Managers of the respective agencies are authorized within constraints of laws
and regulations and available funding to manage preparedness activities and coordinate such with
other agencies and to move resources between units to best serve the needs of their respective
agencies.

Chair of the Umatilla CSEPP MAC: Based on MAC input, the Chair will determine the location of a
MAC group which could be one physical location and/or video teleconference.

The Umatilla County or Confederated Tribes of the Umatilla Indian Reservation (CTUIR) EOC’s are
primary MAC group facilities unless otherwise stated. The Benton County EOC is an alternate if no
Oregon facilities are available. The location selected requires video teleconference capabilities.

MAC group members (if other than a local, state, or federal level agency administrator) are
authorized through delegation from their respective agency administrators, to commit their agency
to actions agreed upon during MAC group deliberations. Such delegation of authority shall be in
writing by their respective agency administrators and shall specify any limits to this authority.

Under certain circumstances, MAC group members may also include representatives from other
agencies with jurisdictional responsibilities not represented by one of the MAC agencies. The need
for these additional representatives will be reviewed by and agreed to at the time of activation of
the MAC group or as the situation warrants.



ORGANIZATION

The Umatilla CSEPP Community MAC will consist of the designated members, MAC Group Chair and
MAC Group Coordinator. A Support Specialists will be requested as the situation dictates. Table 1:
Primary MAC Group Members displays agencies/jurisdictions, the designated agency administrator,
and agency representative(s):




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                                                                           Lead MAC Agency
Table 1: Primary MAC Group Members

                                            Designated Agency
        Agency/Jurisdiction                                                Representative &
                                              Administrator
                                                                               Alternate
                                                                            Max Benitz Jr /
Benton County WA                              Max Benitz Jr.
                                                                           Capt. Steve Keane
                                                                            Larry Givens /
Umatilla County OR                          Dennis D Doherty
                                                                              Jim Stearns
                                                                         Judge Tallman/Casey
Morrow County OR                           Judge Terry Tallman
                                                                                 Beard
CTUIR                                         Don Sampson                     Ray Denny
Umatilla Chemical Army Depot                  Robert Nelson             Don Gillis/Paul Corbett
Oregon Director of Homeland
                                       Maj. General Raymond Rees              Ken Murphy
Security
                                           Maj. General Timothy
Washington Military Department                                                 Jim Mullen
                                                Lowenberg

The diagram (Appendix 1) displays the flow of information between the MAC Group and the various
other components of the NIMS. Authorities of each position identified are described in subsequent
sections of this Operations Handbook.

Trainees on the MAC are acknowledged and encouraged in MAC Coordinator and Agency Rep.
positions. Trainee Agency Reps should be limited to no more than two at any one time and should
be coordinated through the MAC Coordinator.




ROLES AND RESPONSIBILITIES



       Delegate Agency Representative, issues a written Delegation of Authority (Appendix 2).
Agency Administrators:

       Supports MAC group decisions.
   •
   •



            Establish priorities for:
MAC Group Members:

             o response and recovery locations/areas by jurisdiction
   •

             o allocation of critical resources
       Re-allocate resources between incidents when necessary if delegated this authority.
       Initiate special actions to alleviate resource shortages to meet anticipated demands.
   •

       Keep agency administrators informed of the situation and of MAC group decisions.
   •

       Keep cooperating partners (e.g., State Emergency Management, National Guard, landowner
   •

       interest groups) informed of the situation and of MAC group decisions.
   •

   •   Identifies and resolves MAC group issues common to all parties.




                                                                                                346
       Each agency has only one MAC group representative but may bring in other agency
       personnel to assist the MAC group member according to workload.
   •




       Coordinates the annual MAC Preparedness Meeting
MAC Chair:

       Maintains this Operations Handbook
   •

       Umatilla CSEPP MAC members will elect the MAC Chair
   •

       Facilitates issues needing CSEPP MAC Group attention.
   •

       Determines need for and, if necessary, activates the MAC Group and determines MAC Group
   •

       operating location and facility.
   •

       In conjunction with Agency Representatives the MAC Chair will determine the need for and
       facilitate Agency Executive briefings and conference calls.
   •

       Determines need for additional MAC Group Representation beyond the Umatilla CSEPP
       Community (i.e. State Emergency Managers, FEMA, etc.).
   •

       Selects MAC Group Coordinator.
       Serves as MAC Coordinator until that position is filled.
   •
   •



       Establishes, with MAC group concurrence, a daily schedule for meetings and conference
MAC Coordinator:

       calls
   •

       Obtains appropriate intelligence information necessary to support MAC activities.
       Acquires and supervises resource, situation and documentation staff to support MAC group
   •

       activities.
   •

       Ensures adequate subject matter expertise is available to support MAC activities.
       Facilitates MAC meetings and follows agenda to maximize use of time (Appendix 5).
   •

       Documents MAC decisions.
   •

       Distributes MAC decisions.
   •

       Assembles the record of MAC activities.
   •

       Facilitates the scheduling of agency representative trainees.
   •

       Serves as point of contact with the State Coordinating Officer(s).
   •

       MAC Group Coordinator may decide, due to workload, to bring in a second MAC
   •

       Coordinator.
   •

   •   Facilitates daily conference calls with IC's and AC's.



       Assures CSEPP MAC decisions are implemented through the Expanded Resource Ordering
HOST ECC/EOC Manager:

       Group (EROG).
   •

       Recommends issues needing MAC action.
       Assembles intelligence, information and facilities (Appendix 4) to support MAC activities
   •

       i.e.,
   •

          o   resources committed,
          o   outstanding resource orders,
          o   resources available,
          o   projected needs by IMT and/or Area Command
          o   identification of fiscal and other issues pertinent to the MAC group




                                                                                             347
       Provides direct management and oversight of response and recovery activities and
Local Administrator of Units with Incidents:

       achievements of agency direction.
   •

       Transmits Delegation of Authority to Incident Commanders upon approval of the Umatilla
       CSEPP MAC.
   •

       Monitors MAC decisions and asks for reconsideration action through their respective
       agency administrator if there is concern over MAC's interpretation of fact relative to the
   •

       status or needs of the incident.
   •   Maintains dialog with their respective agency MAC group member.

State Coordination Centers (ECC's), Local Emergency Dispatch Centers and Expanded


       Facilitates flow of intelligence information needed to support MAC activities.
Resource Ordering Groups or Local Ordering Points (Logistics):

       Facilitates flow of MAC decisions to Incident Management and Area Command Teams as
   •

       appropriate.
   •

       Implements actions associated with MAC group decisions as may be appropriate to the
       dispatch system.
   •




       Provides accurate information relative to incident status, threats and projections of needs
Incident Management Teams / Area Commands:

       as requested to support MAC Group activities.
   •

       Implements actions associated with MAC Group decisions as may be appropriate to the
       Incident Management or Area Command Teams.
   •

   •   Submit a Prioritization Worksheet for their incident when requested (see Appendix 8).

GENERAL OPERATION GUIDELINES


With activation of the MAC Group, the CSEPP MAC Chair will contact the pre-designated agency
MAC Group Activation Procedures:

representatives. The MAC Group Coordinator will be agreed to at this time.

If pre-designated individual MAC Representatives are not available, the agency will identify
appropriate substitute(s).

Based on the situation and issues, supporting specialists will be mobilized as appropriate.



       Information update - spill/plume situation.
Meeting Objectives:

       Set critical resource priorities once a day (Incident Prioritization Criteria (Appendix 6) and
   •

       MAC Prioritization Worksheet (Appendix 8).
   •

       Allocate or re-allocate critical (scarce) resources.
       Identification/resolution of issues (take a pro-active posture).
   •

       Determine need for contingency plans as may be appropriate.
   •

       Provide/recommend direction to local area administrators.
   •
   •




                                                                                                  348
MAC Group Working Guidelines (VTC primary, conference call backup):

The MAC Group Coordinator will facilitate the conference calls, (Video Teleconference Call
(Make One Section)

Protocols). Conference calls will be scheduled as necessary with MAC Group concurrence.

       Conduct Roll Call (Appendix 7).
       Routine meetings should begin promptly at predetermined times.
   •

       Meetings should last no longer than 2 hours.
   •

       Adequate coordination/information sharing should take place prior to the meeting to
   •

       ensure issues are clearly and concisely described.
   •

       Individuals presenting issues for discussion and resolution by the MAC Group will prepare a
       written summary (no more than one page) describing this issue in advance of the scheduled
   •

       meeting.
       The individual raising the issue will lead the discussion at the MAC Group meeting.
       All briefing material presented for MAC Group consideration shall include a written
   •

       summary for the permanent record.
   •

       The MAC Coordinator will facilitate resolution of unresolved issues after the meeting with
       the affected parties.
   •




When activated, meetings will be scheduled by the MAC Group Coordinator as necessary.
Attendance and Participation:


The meeting will begin with a roll call and then lead off with a short weather briefing and
spill/plume situation update.

The next portion of the meeting will be devoted to issue identification and clarification. This is the
portion of the meeting where non-MAC Group Representatives can voice concerns or issues they
feel the MAC should consider in their deliberations. It is beneficial to inform the MAC Coordinator of
the topic or issue to ensure adequate time is planned to address the issue.

The second part of the meeting will focus on the prioritization of incidents and allocation of
resources. This part of the meeting will be limited to the MAC Group Representatives, their
supporting staff, and invited technical specialists or agency representatives who are not part of the
MAC Group itself. Once prioritization and allocation decisions have been made the MAC Group will
focus on gaining consensus on any other issues needing resolution.

Some issues or problems dealing with policy may arise that are beyond the scope of MAC and are
more appropriately individual agency matters. The MAC Group Coordinator will identify these
issues or problems and refer them to the appropriate organization or individual.


Issues brought before the MAC Group will be acted on by consensus that result in one of the
MAC Group Decision Model:

following actions:

       Option 1: Make a collaborative decision and assign responsibility and expectation of
       implementation.
   •




                                                                                                   349
       Option 2: Delegate the issue to MAC Group member(s), the coordinator or staff with
       expectations of intended outcomes or results.
   •

       Option 3: Defer decision for consideration at a later date (e.g., defer for more information or
       defer for further development of fire situation).
   •

       Option 4: Determine whether the issue is outside the scope of the MAC Group's
       responsibility. Defer issue to the appropriate organization or individual.
   •


After hours, upon receipt of an issue requiring a decision, the MAC Coordinator will review the
issue, consider who (if any one) needs to be consulted and make a decision or refer the issue to the
appropriate person.



       Attendance at all MAC Group meetings will be recorded and saved for the final
Record Keeping and Documentation:

       documentation package.
   •

       All information presented at MAC Group meetings will be recorded and retained as part of
       the documentation package.
   •

       MAC Group decisions and supporting documentation, including option selected, will be
       recorded and retained in the documentation package.
   •

       All decision criteria used by the MAC Group to prioritize incidents, etc., will be recorded and
       retained in the documentation package.
   •

       Address Public Meetings Law.
       Notes taken by the support staff during meetings and conference calls are considered
   •

       internal - preliminary working notes not subject to external requests until finalized and
   •

       issued by the MAC Group Coordinator.
       Draft (word processed) notes will contain the following in "footer": "Pre-decisional internal
       working notes not subject to release until finalized."
   •

       The CSEPP MAC Chair will retain the documentation package and make copies available as
       requested.
   •




It is the assigned MAC Group or supporting staff member's responsibility to track assigned actions
Follow-Up Responsibilities:

or deferred decisions to completion and to notify the entire group of status as appropriate.


There may be times when it will be useful to establish IC/AC conference calls. If a conference call is
Incident Commander/Area Commander Conference Calls With MAC Coordinator

established the MAC Group Coordinator will be responsible to facilitate the call using the IC/AC
Conference Call Agenda (Appendix 5). The use of VTC is encouraged.

These calls will take place prior to the next MAC meeting. MAC Group members are not required to
participate in this call but may participate if they desire.


MAC Group members will provide a copy of their Delegation of Authority to the MAC Group
Collection of Delegations of Authority

Coordinator. The MAC Group Coordinator will ensure that the delegations are included as part of
the final documentation package.




                                                                                                   350
        All MAC Group decisions will be documented in writing and filed under a sequential
Communicating MAC Group Decisions

        numbering system that includes the date of the decision.
   •

        MAC decision documents will be on Umatilla CSEPP Community Coordinating Group
        letterhead and signed by the MAC Group Chair.
   •

        MAC decision documents will be distributed to the involved agency heads, incident
        commanders or other individuals responsible for implementation via FAX or electronic mail
   •

        and by posting on the CSEPP.net website.


Local agency administrators may ask for reconsideration of MAC Group decisions. A request for
Requesting Reconsideration of MAC Group Decisions

reconsideration must be in writing to the MAC Group Coordinator.


This Operations Handbook will be reviewed annually by the Umatilla Community Integrated
Review and Modification of The MAC Operations Handbook

Process Team (IPT) and modified as necessary.

The MAC Group will consider deactivation as incident complexity decreases and/or resources are
Deactivation:

no longer an issue.

This Umatilla CSEPP Community MAC Operations Handbook shall be effective the date of the last
Approvals:

signature and will remain in effect until modified in writing by representatives of those agencies
originally approving the document.




APPENDICES

   1.   Organization Chart
   2.   Sample Letter of Delegation
   3.   Umatilla CSEPP Primary Information Sources
   4.   Operational Support Needs
   5.   MAC Meeting Agenda
   6.   MAC Prioritization Criteria
   7.   MAC Roll Call List
   8.   Umatilla CSEPP MAC Prioritization Worksheet



ANNEXES

   Annex A     MAC Contact List
   Annex B     Differences Between MAC and Area Command Function




                                                                                               351
SIGNATURES:

    John Wenholz, Commissioner
    Morrow County                                            Date

    Larry Givens, Commissioner
    Umatilla County                                          Date

    Max Benitz Jr., Commissioner
    Benton County                                            Date

    Robert Stein, LTC
    Commander Umatilla Chemical Depot                        Date

    Ken Murphy, Director of Homeland Security
    State of Oregon                                          Date

    Jim Mullen, Emergency Management Director
    State of Washington                                      Date

    Donald Sampson, Executive Director
                                                             Date
    Confederated Tribes of the Umatilla Indian Reservation




                                                                    352
APPENDIX 3.1 - ORGANIZATION CHART




                                    353
APPENDIX 3.2 - SAMPLE LETTER OF DELEGATION




                                           Delegation of Authority

Reply To:_______________________________________ Date: _________________

Subject: _______Agency MAC Representative__________

To: _______________________________________________________



You are delegated to act for me as my representative on the Umatilla CSEPP Community Multi-
Agency Coordination (MAC) group. In that capacity, you are authorized to represent the agency's
interests in MAC group deliberations to:

    1. Establish interagency response and recovery strategies for the Umatilla CSEPP Community
       in anticipation of incident demands.
    2. Set priorities and plans for allocation, re-allocation and demobilization of response and
       recovery resources.
    3. Develop actions to respond to state and national issues and requests.
    4. Communicate as necessary with other agency representatives and/or external parties (e.g.,
       interested decision-makers; media; etc.).

This delegation shall become effective the date of this document and shall continue until the MAC
group completes its work and disbands, or until relieved of your assignment, whichever comes first.

I ask that you brief me or my deputy daily on the current incident situation.




____________________________________________________
Agency Administrator Signature
Agency:




                                                                                                354
APPENDIX 3.3 – UMATILLA CSEPP PRIMARY INFORMATION SOURCES

The following table (left column) displays information/intelligence of interest to the MAC group for
the purposes of prioritizing response/recovery areas and resources. The right hand columns
display the primary sources for obtaining that information. Other sources may be available. It is
understood that WebEOC is the primary tool to be utilized for timely and accurate information.

      INFORMATION/INTEL                      PRIMARY SOURCES OF INFORMATION
                                         UMCD     COUNTY ECC/EOC'S     STATE ECC's
1. RESPONSE:
  a. Plume chemical makeup,
                                           X
      location, and trajectory.
  b. Anticipate containment at
                                           X
      UMCD
  c. Community impacts                                         X
  d. Transportation System
                                                              X(1)                  X(2)
      impacts
  e. Weather forecasts
  f. Emergency responder
      resource commitments                                     X
      and/or needs

2. RECOVERY
  a. Community impacts                                         X
  b. Resource needs                                           X(1)                  X(2)
  c. etc.




                                                                                                 355
APPENDIX 3.4 - MAC OPERATIONAL SUPPORT NEEDS

This plan assumes that the MAC Group Coordinator will be co-located in a "Host ECC/EOC" and that
the MAC Group meetings will be conducted via video teleconference. The Host ECC/EOC should
provide the MAC Group Coordinator with the following support:

Staffing:
Clerical support personnel to cover typing, filing, note taking, copy machine work, etc.
Telephones:
        1 phone line for voice
        1 phone line for data
    •

        1 phone line for fax machine use
    •


Computers:
    •


        1 computer workstation with Internet access
        "Read" access to WebEOC
    •


Work Stations:
    •


        Tables and/or desks to provide a minimum of 2 work stations
Display Board:
    •


        1 four panel white board with copy capability & dry board markers
        2 easel boards with extra pads or paper
    •


Maps:
    •


        2 copies of large scale state maps of each state
        response and recovery maps as requested by MAC Group
    •


Copy Machine:
    •


        Access to a copy machine
FAX Machine:
    •


        Access to a FAX machine
TV Monitor and VCR:
    •


        Access to VCR with monitor
Office Supplies:
    •


        Umatilla CSEPP MAC Handbook
        Paper, pencils, pens, paper clips, masking tape, file folders, markers, file boxes, local
    •

        telephone directory
    •


Miscellaneous:
        State Emergency Mobilization/Response Plans
        Oregon, Washington and UMCD CSEPP Response Plans
    •
    •




                                                                                              356
APPENDIX 3.5 - SAMPLE MAC MEETING AGENDA

(Facilitated by MAC Group Coordinator)
   1. Date & Time:
   2. Roll Call:
              At MAC:
              Via phone/video-teleconference:
          o


   3. Plume and weather briefing:
          o


   4. MAC Updates: Short bullet statements with key points or information items (e.g. incident
      updates, resource shortages, VIP visits, new or ongoing key initiatives, etc.)
          a. Umatilla CSEPP MAC Update: (include issues resolved and/or decisions made since
             last MAC Meeting)
          b. Oregon State Update (Salem):
          c. Washington State Update (Camp Murray):
   5. Umatilla CSEPP Priorities:
              Current priorities
              Verification of criteria
          o


              Establishment of new priorities (utilize priority matrix for documentation)
          o


              Identification and allocation of critical resources
          o


   6. Identification of Unresolved Issues:
          o


              Issue: (Name of individual presenting the issue followed by a short issue statement)
              Decision: (If appropriate – Document the decision)
          o


   7. Confirmation of next conference call: [MAC Coordinator]
          o




                                                                                               357
APPENDIX 3.6 - MAC PRIORITIZATION CRITERIA

A chemical release from the Depot is considered "the incident" and therefore the role of the
Umatilla CSEPP MAC Group is to prioritize areas within the incident for potential
response/recovery activities, and to then prioritize the allocation of critical resources (those
resources in short supply) if necessary.

The following criteria are to be used in establishing priorities unless otherwise agreed to by the
MAC Group responsible for the incident:

            (See current state and local CSEPP response plans to complete this appendix)

   A. Response:
           1. Potential to destroy or harm human life.
           2. 2. Potential to destroy or harm:
                  a. Communities
                  b. Community infrastructure (including long term effects to economic
                      sustainability and viability).
                  c. Commercial business including agriculture
           3. Potential to adversely impact cultural and natural resource values.

   B. Recovery:
           1. Hazard Assessment
                 a. Monitor and sampling priorities
                 b. Monitoring and sampling resources
           2. Access to restricted areas
                 a. Monitoring and sampling resources
           3. Relocation
                 a. Identify potential ingestion pathway concerns.
           4. Social Services
                  a. Prioritize and request services to be provided.
           5. Public Information
                 a. Provide oversight of transition from emergency phase to recovery phase.
           6. Claims and Disaster Assistance
                  a. Prioritize needs and coordinate with State Principal Officer (SPO) in the
                     Joint Field Office (JFO).




                                                                                               358
APPENDIX 3.7 - MAC GROUP ROLL CALL CHECKLIST

Date: _______________________
Time: _______________________



Video Teleconference or Conference Call Initiated by:
Name: _______________________________________________________________________
ROLL CALL (enter name of MAC representative Present):


OREGON STATE
Name: _______________________________________________________________________

WASHINGTON STATE
Name: _______________________________________________________________________

UMATILLA CHEMICAL DEPOT
Name: _______________________________________________________________________

UMATILLA COUNTY
Name: _______________________________________________________________________

MORROW COUNTY
Name: _______________________________________________________________________

MORROW COUNTY
Name: _______________________________________________________________________

BENTON COUNTY
Name: _______________________________________________________________________

CONFEDERATED TRIBES
Name: _______________________________________________________________________




                                                                                359
APPENDIX 3.8 - UMATILLA CSEPP MAC PRIORITIZATION WORKSHEET

Date:                                    UMATILLA CSEPP MAC PRIORITIZATION WORKSHEET                                  Page 1 of
                                                                                                                      Time:

                                                         Immediate Response (IAZ) and/or Protective Action (PAZ) Sectors
Criteria: Very Low - High
1. Life and Property
a. Communities                      a.              a                        a.                      a.                    a.
b. Principle Residence              b.              b.                       b.                      b.                    b.
c. Non-Principle Residence          c.              c.                       c.                      c.                    c.
d. Other Structures                 d.              d.                       d.                      d.                    d.
e. Agricultural, orchards, etc.     e.              e.                       e.                      e.                    e
2. Political, social, cultural,
economic (describe)
3. Natural resource values and
concerns (describe)
4. Effectiveness of responders to
accomplish objectives (describe)
            Priority Ranking

Resources Assigned:
 Decontamination Units
 Monitoring Units
 Law Enforcement
 Etc.




CRITICAL NEEDS:




                                                                                                                                  360
ANNEX 3.A – MAC CONTACT LIST




UMATILLA CSEPP MAC GROUP DIRECTORY


PRIMARY
                                  OREGON STATE

OREGON STATE DEPARTMENT OF HOMELAND SECURITY
Ken Murphy, Director
3225 State Street NE
PO Box 14370
Salem, OR 97309-5062
Phone: 503) 378-2911 Ext. 2225
FAX:    (503) 588-1378
OERS: 1-800-452-0311
Pager: (503) 316-9441
Cell:   (503) 881-1750
kmurphy@oem.state.or.us


PRIMARY
                                WASHINGTON STATE

WASHINGTON STATE EMERGENCY MANAGEMENT DIVISION
PRIMARY - Jim Mullen, Director
TA-20, Building 20
Camp Murray, WA 98430-5122
TOLL FREE ADMINISTRATION:
1-800-562-6108
j.mullen@emd.wa.gov



PRIMARY
                                     UMATILLA CHEMICAL DEPOT

Don Gillis
Natural Resource and Water Officer
Hermiston, OR 97838
(541) 564-4520
FAX:     (541) 564-
Donald.gillis@conus.army.mil

ALTERNATE
Paul L. Corbett
Chief, Operations Center
Hermiston, OR 97838
(541) 564-5362



                                                               361
FAX:   (541) 564-5481
Paul.corbett@us.army.mil

Commander
Hermiston, OR 97838
Phone: (541) 564-5200
Robert.stein@us.army.mil




PRIMARY
                                 MORROW COUNTY

MORROW COUNTY
Terry Tallman, Judge
Morrow County Courthouse
PO Box 788
Phone: (541) 676-5624
FAX:    (541) 676-5621
ttallman@co.morrow.or.us

ALTERNATE
MORROW COUNTY EMERGENCY MANAGEMENT
Casey Beard, Director
PO Box 622
Heppner, OR 97836
Phone: (541) 676-5161
FAX:    (541) 676-9454
Cell:   (541) 256-0117
casey@csepp.org


PRIMARY
                                 UMATILLA COUNTY

UMATILLA COUNTY
Larry Givens, Commissioner
216 SE 4th Street
Pendleton, OR 97801
Phone: (541) 278-6204
Cell:   (541) 240-1849
larry.givens@co.umatilla.or.us

ALTERNATE
UMATILLA COUNTY EMERGENCY MANAGEMENT
Jim Stearns, Emergency Manager
4700 NW Pioneer Place
Pendleton, OR 97801
 (541) 966-3705
Cell:   (541) 969-8771
Jim.Stearns@ucem.us




                                                   362
PRIMARY
                                    BENTON COUNTY

BENTON COUNTY COMMISIONERS OFFICE
Max Benitz, Jr., Commissioner
P.O. Box 190
Prosser, WA 99350
Phone: (509) 736-3080
Cell:    (509) 531-5452
Pager: (509) 737-5516
max_bentiz@co.benton.wa.us



ALTERNATE
BENTON COUNTY SHERIFF’S OFFICE
Captain Steve Keane
7320 W. Quinault Ave
Kennewick, WA 99336
(509) 735-6555
Fax: (509) 783-5852
Steven.keane@co.benton.wa.us



PRIMARY
                  CONFEDERATED TRIBES OF THE UMATILLA INDIAN RESERVATION

Donald Sampson, Executive Director
PO Box 638
Pendleton, OR 97801
(541) 276-3165
FAX:    (541) 276-
donaldsampson@ctuir.com

ALTERNATE
Ray Denny, Public Safety Director
CTUIR Public Safety
73303 July Grounds lane
Pendleton, OR 97801
(541) 966-2527
FAX:    (541) 278-0554
RayDenny@ctuir.com




                                                                           363
ANNEX 3.B - DIFFERENCES BETWEEN MAC & AREA COMMAND FUNCTION


                      MAC                                        AREA COMMAND
Expansion of the off-site coordination and
                                                Expansion of the on-incident
support systems
Members are agency administrators or
                                                Members are the most highly skilled incident
designees from the agencies involved or
                                                management personnel
heavily committed to the incidents
Organization generally consists of the MAC      Organization generally consists of an Area
Group (agency administrators). MAC Group        Commander, Area command Planning Chief, an
coordinator and an intelligence and             Area command Logistics Chief, and an Area
information support staff                       Command Air Operations Coordinator.
Is the agency administrator (line officer) or   Is delegated authority for specific incident (s) from
designee                                        the agency administrator (s)
Allocates and reallocates critical resources    Assigns and reassigns critical resources allocated
through the dispatch system by setting          to them by MAC or the normal dispatch system
incident priorities                             organization
Coordinated agency administrator level          Ensure that incident objectives and strategies are
decisions on issues that affect multiple        complimentary between Incident Management
agencies                                        Teams under their supervision




        Information not yet available
APPENDIX 4 - CERTIFIED ANALYTICAL LABORATORIES




        Information not yet available
APPENDIX 5 – RECOVERY/RESTORATION ORGANIZATIONAL STRUCTURE




        This information is not yet available
APPENDIX 6 - CERTIFIED SAMPLING FIRMS



APPENDIX 7 –

        This information is not yet available
  RESTORATION DECONTAMINATION AND ENVIRONMENTAL STANDARDS




                                                                                                  364
365
                                             TABLE OF CONTENTS
                                                                                                                             Page
1.0 INTRODUCTION ................................................................................................... 2
   1.1    Background ....................................................................................................... 2
   1.2    Purpose ............................................................................................................. 2
2.0    SITUATION AND ASSUMPTIONS ...................................................................... 2
   2.1    Situation ............................................................................................................ 2
   2.2    Assumptions ..................................................................................................... 3
3.0    CONCEPT OF OPERATIONS ............................................................................... 4
   3.1    Health and Medical Operations ........................................................................ 4
   3.2    Exposure Roster Operations ............................................................................. 6
4.0    ROLES AND RESPONSIBILITIES ....................................................................... 7
   4.1    Local Level: County Health Departments (MCHD & UCHD) ....................... 7
   4.2    State Level: Oregon Public Health Division (OPHD) ..................................... 8
   4.3    Federal Level: Centers for Disease Control and Prevention (CDC) ............... 9
   4.4    Non-Governmental Organization: American Red Cross (ARC) ................... 10
5.0    DIRECTION AND CONTROL ............................................................................ 10
   5.1    State ................................................................................................................ 10
   5.2    Unified Command (Multiple Jurisdictions).................................................... 11
6.0    TRAINING, EXERCISING, AND EVALUATION ............................................. 12
   6.1    Training .......................................................................................................... 12
   6.2    Exercising ....................................................................................................... 12
   6.3    Evaluation ....................................................................................................... 12
7.0    AUTHORITIES ..................................................................................................... 13
8.0    PLAN MAINTENANCE ....................................................................................... 13
   8.1    Annex R Development and Adoption ............................................................ 13
   8.2    Annex Revisions ............................................................................................. 13
   8.3    Annex Maintenance ........................................................................................ 13
   8.4    Annex Maintenance Post-CSEPP ................................................................... 13
9.0    RECORD OF ANNEX CHANGES ...................................................................... 13
10.0 TABS ..................................................................................................................... 14
  10.1    Acronyms ........................................................................................................ 15
  10.2    Glossary .......................................................................................................... 16
  10.3    Forms .............................................................................................................. 22
  10.4    Public Health Branch Organization ................................................................ 43
  10.5    Mutual Aid Agreement ................................................................................... 59
  10.6    Contact Information ........................................................................................ 60
  10.7    Resource Inventory Overview ........................................................................ 61
  10.8    Resource Requests .......................................................................................... 71




                                                                                                                                      366
1.0 INTRODUCTION

     1.1 Background

                     On a daily basis the shipment of hazardous materials poses a threat
                     to persons and property along the major transportation corridors
                     (road, rail, pipelines, and river) in Morrow and Umatilla Counties.
                     Farms, food processing plants, energy generation facilities, and other
                     industries utilize and store hazardous chemicals which also pose a
                     threat. This is in addition to the chemical warfare agent (HD-
                     distilled sulfur mustard) stored at the Umatilla Chemical Depot.

                     The Chemical Stockpile Emergency Preparedness Program (CSEPP)
                     and the U.S. Army, in collaboration with state and local emergency
                     management in Morrow and Umatilla counties, are working to
                     safeguard the local community, property, and the environment.
                     However, storing, dismantling, transporting, and disposing of these
                     chemical munitions poses a significant hazardous risk to workers,
                     the general public, the environment, and the local economy.

     1.2 Purpose

                     The Recovery and Restoration Annex (Annex Q) of the Incident
                     Response Action Plan for the Greater Umatilla Community states
                     that exposure information and laboratory specimens will be collected
                     by local public health officials to compile an Exposure Roster. The
                     Exposure Roster Plan (Annex R) further outlines the response
                     actions of local, state and federal health partners in support of the
                     Public Health Branch of Operations during a chemical exposure
                     incident.


2.0 SITUATION AND ASSUMPTIONS

     2.1 Situation

            •   A chemical or hazardous material incident may occur in Umatilla or
                Morrow County at any time. This happens if any chemical agent at
                any concentration level is exposed in the air, water, or ground in the
                bi-county area and is a threat to people, animals, or the environment.

            •   Public health departments in Umatilla and Morrow Counties have
                limited staff and they are not trained or equipped to provide medical
                care or operate in hot or warm zones.




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      •   Local emergency responders are trained and equipped to evacuate
          people from hazardous areas and decontaminate affected individuals as
          necessary. Regional hazmat teams are also in place throughout the
          state including Hermiston, OR.

      •   Local public health officials are responsible for collecting names and
          contact information of potentially exposed individuals and compiling
          this information into an Exposure Roster for the incident. They are
          also responsible for ensuring the collection of blood and/or urine
          specimens from selected individuals as advised by the Oregon Health
          Authority.

      •   State public health officials are responsible for conducting laboratory
          testing and collating all information (persons, their contact
          information, and their lab results) into a Health Registry that will be
          used to track exposed persons over time to monitor long-term health
          outcomes.

      •   Hospitals in Pendleton, Hermiston, and Heppner have sentinel
          laboratory capabilities. Additional laboratory supplies are maintained
          in the hospital lab inventories for emergency or a surge need. Morrow
          and Umatilla County Health Departments also maintain an emergency
          “Go-Kit” of laboratory collection, packaging, labeling, and shipping
          supplies to supplement the area hospitals’ inventories or to be used in
          field operations for specimen collection.

      •   The bi-county area maintains a registry (self-registry) of vulnerable
          persons that live within a 15 mile radius of the Umatilla Chemical
          Depot.

2.2 Assumptions

      •   Umatilla and Morrow counties may need to request staffing assistance
          through mutual aid and/or through the State of Oregon to fully
          implement this plan depending on number of persons exposed.

      •   Emergency response personnel who live and work in close proximity
          to the Umatilla Chemical Depot may have to initially shelter-in-place
          and will not be immediately available to assist with emergency duties.

      •   The Oregon Office of Disease Prevention and Epidemiology, Acute
          and Communicable Disease Prevention program will provide guidance
          on the collection of exposure history information.

      •   Depending on the chemical, blood and/or urine specimens will need to
          be collected from individuals who may have been affected by the




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                release but are not displaying clinical symptoms. Lab specimens may
                be collected from few, hundreds, or even thousands of people.

            •   The Oregon State Public Health Laboratory (LRN CT Level 3 Lab)
                will provide guidance on specimen collection, packaging, labeling,
                storing and shipping. The specimens collected may be sent to the
                CDC or another Level 1 Lab.

            •   Segments of the general population may be at increased risk for health
                complications due to chemical exposure: the very young; elderly;
                pregnant females; those with chronic health conditions; and those with
                a compromised immune system.

            •   Some individuals may be affected by exposure some hours or days
                after the incident. These individuals may seek treatment with their
                healthcare providers or they may need to provide lab specimens and be
                entered into the Exposure Roster by the local health department(s).

            •   Long-term health consequences of chemical exposures may include,
                but is not limited to, chronic respiratory diseases, cancers, reproductive
                health issues, birth defects.

            •   Those responding to the incident may be at-risk of secondary exposure
                if they come in contact with exposed persons, contaminated vehicles,
                or other objects.

            •   Medical facilities may be overwhelmed by the worried well, defined as
                those who are not physically harmed (exposed) but are psychologically
                impacted by an emergency incident. This may complicate the
                jurisdictions’ public health emergency response.


3.0 CONCEPT OF OPERATIONS

     3.1 Health and Medical Operations

            If a Community Level Event occurs as a result of the release of a chemical
            at the Umatilla Chemical Depot or at the Depot Disposal Facility, local
            officials and first responders will be notified ASAP. Subsequently, health
            and medical service providers will be alerted and warned. Some health
            and medical service providers have an initial response role and will be
            dispatched to field operations, e.g., EMS. Other health and medical
            service providers will staff emergency positions in their agencies, e.g.,
            hospitals, and/or at the Emergency Operations Center (EOC).




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Individuals in the hazard area will be instructed to shelter-in-place or
evacuate as the situation dictates.

First responders (Fire/EMS/Law Enforcement/Public Works) will control
evacuation routes and manage mobile decontamination units (trailers)
located along these routes.

Persons traveling on evacuation routes will eventually arrive at a pre-
designated Assistance Center where they will be medically triaged and
advised. Those previously decontaminated and now displaced will be
directed to an ARC mass shelter. Those not previously decontaminated
may be sent to a hospital-based decontamination site and subsequently
transported to a mass shelter.

The ARC will manage mass shelters to house and feed those residents
displaced from their homes as well as travelers unable to proceed. ARC
disaster locator services will help families and relatives locate where
displaced persons are temporarily housed. Local environmental health
specialists will conduct mass shelter sanitation inspections. Local public
health staff will assist with the medical needs of sheltered persons.

Hospitals in the bi-county area will conduct triage/decontamination and
treat those injured and/or exposed. If advised to lock down or once full,
local hospitals may have to divert patients to surrounding area hospitals.

Environmental testing will be conducted by the Oregon Health Authority,
Public Health Division to determine airborne exposure guidance limits
(AEGL) in zones where people are sheltered-in-place. Eventually those
sheltered will be instructed to ventilate their homes, businesses, or
schools. Extraction or guided evacuation instructions will follow. Those
extracted will be placed in the medical care system.

Those deceased will come under the management and authority of state
and local medical examiners. Counties will process death certificates.

Some people may be psychologically or emotionally impacted by the
emergency incident. Those exposed may suffer temporary or permanent
physical health problems and co-occurring mental health problems.
Disaster mental health services may be in demand to support those with
psychological needs. Mental health workers may be co-located at various
sites to help meet immediate needs, e.g., mass shelters, hospitals, family
assistance centers. The area’s regular mental and behavioral health
clientele may be overwhelmed by the emergency situation and also require
additional help. Emergency responders will need critical incident stress
debriefing sessions conducted by employers, supervisors, or disaster
mental health staff.




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       Companion animal and other animal health and care needs are covered in
       Annex O of the CSEPP Plan.

3.2 Exposure Roster Operations

       As per Annex Q in the CSEPP Plan, local public health officials will be
       responsible for compiling an Exposure Roster of affected individuals.
       This information (i.e., names, contact information, and lab test results)
       will then form the basis of a Health Registry managed by the Oregon
       Health Authority for long-term health monitoring purposes.

       Affected individuals from whom information and/or clinical specimens
       will need to be collected fall into a number of different groups as listed
       below. Each of these will need to be reached using similar but distinct
       procedures. The groups and means by which information from each will
       be collected are listed here in roughly the order in which local health
       officials will need to address them:

       •   Those who underwent decontamination and are temporarily located at
           ARC Mass Shelters. Information and lab specimens from these
           individuals will be collected by an Exposure Roster Task Force
           deployed to the shelters.

       •   Those who left the area via evacuation routes and arrived at an
           Assistance Center. An Exposure Roster Task Force will collect
           information from these persons at this site.

       •   Those who were sheltered-in-place in homes, schools, or businesses
           and then extracted (evacuated when safe to do so) and taken to
           Assistance Centers or decontaminated and taken to ARC Mass
           Shelters. The Exposure Roster Task Force will minimally collect
           information from these persons.

       •   Those who are symptomatic and hospitalized or those who seek
           medical attention through their healthcare provider will be identified
           and have their contact information and lab specimens collected to be
           entered into the local Exposure Roster. The Surveillance Group(s)
           located in the affected jurisdictions’ EOCs will direct and request the
           information and lab specimens of the local hospitals and providers’
           offices.

       •   Those who were exposed, either near the source or through secondary
           exposure, but do not end up at an assistance center and experience
           symptoms mild enough that they do not seek medical attention, may
           still need to be placed on the Exposure Roster. Local public health
           information messages will ask these individuals to report to an open




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                collection/information location at which an Exposure Roster Task
                Force will collect specimens/information. This location may be at
                local health department offices or another site as the situation dictates.

            •   Those who may have been exposed at the onset of the emergency, but
                were able to travel outside the area prior to alert/warning. State
                assistance will be requested for public information outreach statewide
                and/or to appropriate geographic areas. Those who were in the
                specific place where they might have been exposed will be asked to
                contact the Oregon Health Authority based on the case definition for
                the release. Information will be collected over the phone and
                specimens (if warranted) will be collected at health departments,
                providers’ offices or labs located in the callers’ jurisdictions.

            •   First responders who assisted with emergency operations may need to
                be included in the Exposure Roster. Public health officials will request
                through the EOC organization that any responders fitting the
                collecting/rostering criteria for the incident (as recommended by
                OHA) report to one of the locations listed above or information/
                specimens will be collected at their regular work locations as decided.


4.0 ROLES AND RESPONSIBILITIES

     The agencies included in this section have the most direct role and responsibility
     to compile an Exposure Roster.

     4.1 Local Level: County Health Departments (MCHD & UCHD)

            4.1.1   Pre-Event (Plan/Mitigate)

                    •   Draft an Exposure Roster Annex and implementation
                        procedures
                    •   Pre-identify personnel capable of staffing EOCs and positions
                        within the Public Health Branch of Operations
                    •   Draft Job Action Sheets for the Public Health Branch positions
                    •   Maintain an Exposure Roster “Go-Kit” (i.e., forms, pens,
                        clipboards, specimen collection/packaging supplies); replace or
                        rotate medical items that have a limited shelf-life
                    •   Train staff on their roles and responsibilities
                    •   Exercise/evaluate the Exposure Roster Annex and related
                        SOPs; revise plans/procedures and implement corrective
                        actions




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      4.1.2   Event (Response)

              •   Staff the health & medical positions to support the EOC and
                  Operations Section (Public Health Branch)
              •   Within the Operations Section, organize Task Forces to
                  compile an Exposure Roster of affected and potentially
                  affected persons
              •   Maintain overall health and medical situational awareness
              •   Coordinate with local health care providers and hospitals to
                  collect information and/or lab specimens from any patients
                  who visited them for treatment after having been potentially
                  exposed
              •   Provide information to the PIO to direct the public for the
                  purpose of collecting information and/or lab specimens from
                  potentially exposed persons
              •   As necessary, activate data and specimen collection sites to
                  gather information and/or lab specimens from potentially
                  exposed persons
              •   Activate Public Health Mutual Aid Agreement(s) to access
                  regional health and medical resources (personnel, equipment,
                  & supplies)
              •   Request additional state and federal resources as needed

      4.1.3   Post-Event (Recovery)

              •   Finish compiling the Exposure Roster. Ensure this information
                  is transferred to the Oregon Public Health Division
              •   Demobilize resources and return borrowed equipment and
                  unused supplies
              •   Complete After Action Reports and other required documents;
                  provide reports for state/local officials
              •   Assist state/federal agencies with tracking those in the
                  Exposure Roster and with compilation of all data into a Health
                  Registry

4.2 State Level: Oregon Public Health Division (OPHD)

      4.2.1   Public Health Emergency Preparedness (PHEP)

              •   Staff the Agency Operations Center and Public Health Liaison
                  position at the state Emergency Coordination Center (ECC)

              •   Facilitate requests for state and federal resources, e.g., Strategic
                  National Stockpile (SNS), State Emergency Registry of
                  Volunteers in Oregon (SERV-OR)




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               •   Operate state emergency systems, i.e., JIC, HAN-HOSCAP,
                   WebRAD, Hot Lines, Websites

       4.2.2   Office of Environmental Public Health (OEPH)

               •   Provide subject matter expertise in toxicology
               •   Maintain and dispatch the Environmental Response
                   Team/Mobile Lab
               •   Conduct environmental testing to guide response activities

       4.2.3   Acute and Communicable Disease Prevention (ACDP)

               •   Provide case definition (criteria) to identify potentially exposed
                   persons from whom to gather information and lab specimens
               •   Provide tools (e.g., forms) for collecting information
               •   Use state public information resources to reach out to
                   potentially exposed persons who may have left the hazardous
                   area before a warning was announced. Collect roster
                   information from these people and assist with the coordination
                   of lab specimen collection as appropriate
               •   Provide guidance on data management
               •   Compile a database (Health Registry) that links exposure roster
                   information with clinical lab test results of exposed persons

       4.2.4   Oregon State Public Health Laboratory (OSPHL)

               •   Provide resources and guidance on lab specimen collection,
                   packaging, and shipping
               •   Provide courier services as decided; have the state courier
                   bring additional dry ice if needed locally
               •   Receive lab test results to collate with Exposure Roster
                   information to compile all information into a Health Registry

4.3 Federal Level: Centers for Disease Control and Prevention (CDC)

       4.3.1   Laboratory Response Network (LRN)

               •   Provide consultation with the OSPHL
               •   Conduct lab testing (Rapid Toxic Screening) of approximately
                   #40 sets of clinical specimens and report lab results to the
                   OSPHL
               •   Coordinate the testing of any additional lab specimens at the
                   CDC or other Level 1 Labs




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           4.3.2   Agency for Toxic Substances and Disease Registry (ATSDR)

                   •   Source of on-line medical management guidelines, including:
                          o basic chemical and exposure information
                          o a summary of potential health effects
                          o pre-hospital management information
                          o emergency department management information, and
                          o information for the patient
                   •   Consult with the Oregon Public Health Division to conduct
                       long-term health monitoring of the exposed population

           4.3.3   Division of the Strategic National Stockpile (SNS)

                   •   Provide additional medical supplies as needed

    4.4 Non-Governmental Organization: American Red Cross (ARC)

                   •   Provide mass shelter(s), including:
                          o Triage of those arriving (to avoid secondary exposure)
                          o Registration/disaster locator services
                          o Food
                          o Shelter
                          o Disaster mental health services
                           o First aid
                   •   Cooperate with local health and medical providers to support
                       compilation of an Exposure Roster
                   •   Coordinate with the local health and medical providers to
                       obtain medical supplies (durable and consumable) to meet the
                       needs of the sheltered population


5.0 DIRECTION AND CONTROL

    5.1 State

           5.1.1   Office of Emergency Management (OEM)

                   The Office of Emergency Management will staff their Emergency
                   Coordination Center (ECC-Salem) to help facilitate state agency
                   response to the incident.

           5.1.2   Oregon Public Health Division (OPHD)

                   •   Public Health Emergency Preparedness (PHEP)




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                   The Public Health Emergency Preparedness program will
                   activate the public health Agency Operations Center (AOC) to
                   support local public health response.

               •   Office of Environmental Public Health (OEPH)

                   The Office of Environmental Public Health will oversee and
                   coordinate environmental sampling to determine the extent of
                   the affected area.

               •   Oregon State Public Health Laboratory (OSPHL)

                   Oregon State Public Health Laboratory (LRN CT-Level 3 Lab)
                   will provide guidance on human specimen collection,
                   packaging, storing, and shipping. Actual lab testing may be
                   done out-of-state at a LRN CT-Level 1 or 2 Lab.

               •   Office of Disease Prevention and Epidemiology (ODPE)

                   Acute and Communicable Disease Prevention (ACDP) will
                   advise the local jurisdiction on collection of Exposure Roster
                   information that will form the basis of a Health Registry used
                   to track the exposed population over time to monitor health
                   outcomes.

5.2 Unified Command (Multiple Jurisdictions)

       5.2.1   Incident Command Post (ICP)

               The ICP will be the base of operations to manage on-scene
               operations within the hazard area.

       5.2.2   Emergency Operation Centers (EOC)

               The Umatilla County and Morrow County EOCs will help
               coordinate and facilitate local jurisdictions’ response to the
               emergency including mass shelters and assistance centers. The
               Exposure Roster operations will be managed out of each
               jurisdiction’s local EOC.




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6.0 TRAINING, EXERCISING, AND EVALUATION

     6.1 Training

            6.1.1   Minimally, local public health staff will be trained in:

                    •    Chemical hazards specific to Morrow and Umatilla Counties
                    •    County and Department Chemical Emergency Response Plans
                         to include roles and responsibilities
                    •    Incident Command System: ICS 100 and 200, IS-700 & 800
                    •    Health Alert Network: HAN End User
                    •    Point of Dispensing or Collecting Operations
                    •    Shelter-in-Place Procedures

            6.1.2   Based on the public health position held and emergency role, some
                    staff will also be trained in:

                    •    Incident Command System: ICS 300, 400 , other
                    •    WebEOC: Emergency Incident Management Software
                    •    WebRAD: OPHD Database System
                    •    Health Alert Network: System Collaborator, System
                         Administrator
                    •    Homeland Security Exercise and Evaluation Program (HSEEP)
                    •    Public Information Officer & Joint Information Center/Systems
                         Operations
                    •    Data Collection and Management
                    •    Lab Specimen Collection, Packaging & Shipping (LMS e-
                         Learning Course)

     6.2    Exercising

            Public health and other partners listed in this plan will participate in
            emergency exercises as indicated in their agency’s Multi-year Exercise
            and Training Plan.

     6.3    Evaluation

            The Homeland Security Exercise and Evaluation Program (HSEEP) and
            CSEPP provide standardized evaluation methods, criteria, forms, etc., for
            this purpose. Participation in “hot washes” (debriefing sessions) and
            completion of After Action Reports (AAR) that identify lessons-learned
            and best practices, as well as implementation of Improvement Plans (IP),
            are important components of the evaluation process.




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7.0 AUTHORITIES

     The Morrow and Umatilla County Health Departments will operate during an
     emergency according to the same laws, rules, policies & procedures, and medical
     protocols that govern the agencies on a day-to-day basis.


8.0 PLAN MAINTENANCE

     8.1    Annex R Development and Adoption

            This annex was drafted by the local health departments and reviewed in
            2010 by the Exposure Roster Work Group comprised of state and local
            public health staff.

     8.2    Annex Revisions

            This annex will be reviewed every year prior to the annual CSEPP
            exercise and revised (as needed) following the exercise.

     8.3    Annex Maintenance

            A current copy of this annex will be kept on file at the Umatilla and at the
            Morrow County Health Departments and with the Public Health
            Emergency Preparedness Program of the Oregon Health Authority.
            Maintenance of the plan is the responsibility of the local public health
            departments.

     8.4    Annex Maintenance Post-CSEPP

            The current Exposure Roster Plan (Annex R) has a specific chemical agent
            focus as long as the Umatilla Chemical Depot remains a threat in the bi-
            county area. Once the last of the chemical agent has been destroyed (est.
            2012) this plan can be modified to be a more all-hazards Exposure Roster
            Plan.

9.0 RECORD OF ANNEX CHANGES

        Date            Summary of Changes                          Recorder
      2008       Draft-- Exposure Roster Plan            MCHD Preparedness
      2010       Final-- Exposure Roster Annex           State / Local Work Group




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10.0   TABS
       10.1   Acronyms (Pg. 15)
       10.2   Glossary (Pg. 16)
       10.3   Forms (Pg. 22)
       10.4   Public Health Branch Organization (Pg. 43)
       10.5   Mutual Aid Agreement (Pg. 59)
       10.6   Contact Information (Pg. 60)
       10.7   Resource Inventory Overview (Pg. 61)
       10.8   Resource Requests (Pg. 71)




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TAB 10.1:   Acronyms

AAR / IP    After Action Report / Improvement Plan
AEGL        Airborne Exposure Guidance Limits
AOC         Agency Operations Center (Oregon Public Health Division)
ARC         American Red Cross
ATSDR       Agency for Toxic Studies and Disease Registry
BH          Behavioral Health
CDC         Centers for Disease Control and Prevention
CSEPP       Chemical Stockpile Emergency Preparedness Program
CTUIR       Confederated Tribes of the Umatilla Indian Reservation
ECC         Emergency Coordination Center (Office of Emergency Management)
EMS         Emergency Medical Services
EOC         Emergency Operations Center
ERF         Exposure Roster Form
ESF-8       Emergency Support Function 8 (Public Health and Medical Services)
HAN         Health Alert Network (Oregon Public Health Division)
HD          Chemical Symbol for Distilled Sulfur Mustard (Chemical Blister Agent)
HOSCAP      Hospital Capacity Website
HSEEP       Homeland Security Exercise and Evaluation Program
IBL         Idaho Bureau of Laboratories (Boise, ID)
IC          Incident Commander
ICP         Incident Command Post
ICS         Incident Command System
JIC / JIS   Joint Information Center / Joint Information System
LIMS        Lab Information Management System
LRN         Laboratory Response Network
MCEM        Morrow County Emergency Management
MCHD        Morrow County Health Department
ME          Medical Examiner
OEPH        Office of Environmental Public Health
OEM         Oregon Emergency Management
OHA/OPHD    Oregon Health Authority / Oregon Public Health Division
OSPHL       Oregon State Public Health Laboratory
PHEP        Public Health Emergency Preparedness
PIO         Public Information Officer
RRT         Rapid Response Team (CDC)
RTS         Rapid Toxic Screen
SERV-OR     State Emergency Registry of Volunteers in Oregon
SNS         Strategic National Stockpile (CDC)
SOP         Standard Operating Procedure
UCEM        Umatilla County Emergency Management
UCHD        Umatilla County Health Department
UC          Unified Command
WebEOC      See Exposure Roster Plan Glossary (TAB 2.0)
WebRAD      See Exposure Roster Plan Glossary (TAB 2.0)




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TAB 10.2:       Glossary

The following definitions are taken primarily from:

Centers for Disease Control and Prevention, Agency for Toxic Substances & Disease Registry
(CDC, ATSDR) http://www.atsdr.cdc.gov/glossary.html#Exposure%20Registry

Chemical Stockpile Emergency Preparedness Program, Incident Response Action Plan for the
Greater Umatilla Community (CSEPP) http://csepp.org/content/glossary

Health and Medical Services, Oregon Public Health Division (Annex F, OPHD)
(Undergoing revision as of fall 2010)

Agency Operations Center (AOC) – The emergency organization of a state agency.

Agency for Toxic Substances and Disease Registry (ATSDR) – Conducts public health
assessments, health studies, and health surveillance for those exposed to hazardous materials, and
maintains exposure and disease registries for long-term follow-up or specific scientific studies.
ATSDR analyzes the statistical significance of human disease, biomarkers, and other health
outcomes in the presence of environmental contamination to establish possible relationships
between exposure and health. (CDC, ATSDR)

Antidote – A remedy or other agent used to neutralize or counteract the effects of a poison.
There is no antidote for HD exposure, only supportive care.

At-Risk Population – Technically all people that live or work in proximity to the Umatilla
Chemical Depot are at-risk of exposure in a chemical incident. A larger group may be at risk
depending on the weather and wind conditions at the time of an incident. Among the general
population are those considered medically at-risk, including: the very young; the elderly;
pregnant females; those with chronic health conditions; and those with a compromised immune
system.

Behavioral Health (BH) – There are community mental and behavioral health providers in the
bi-county area.

Centers for Disease Control and Prevention (CDC) – The Centers for Disease Control and
Prevention is recognized as the lead federal agency for protecting the health and safety of people,
at home and abroad, providing credible information to enhance health decisions, and promoting
health through strong partnerships. CDC serves as the national focus for developing and applying
disease prevention and control, environmental health, and health promotion and education
activities designed to improve the health of the people of the United States. (CDC)

Chain of Custody (COC) – HD is a classified chemical terrorism (CT) agent. As a result, HD
lab specimens must be collected, packaged and shipped according to strict chemical terrorism
protocols whether terrorism is known to have occurred or not. This will help ensure the integrity
of specimens so they can be used as admissible evidence if needed for follow-up legal action. A
Chain of Custody is an accurate written record maintained to trace the possession and handling of
specimens from time of collection to the time of analysis and/or disposal. Chain of Custody is
not to be confused with maintaining the Cold Chain. (See Cold Chain)




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Chemical Agent – A compound or material included in the lethal stockpile of a variety of
munitions and bulk containers covered by Public Law 99-145, Title 14, Part B, Section 1412.
Lethal chemical agents are two basic types: nerve agent (GB or VX) and vesicant or blister agent
(HD). (CSEPP)

Chemical Stockpile Emergency Preparedness Program (CSEPP) – The U.S. Army has chemical
warfare agents stored at the Umatilla Chemical Depot near Hermiston, Oregon. In 1985 Congress
ordered the destruction of these weapons. Subsequently, in 1988 Congress ordered “maximum
protection” of the public near the installations until the chemical weapons were gone. That was the
beginning of the Chemical Stockpile Emergency Preparedness Program (CSEPP). Many agencies
and dedicated personnel make up the local CSEPP team. These include emergency management
agencies in Oregon (Morrow & Umatilla Counties), Washington (Benton & Franklin Counties), the
Federal Emergency Management Agency, Department of the Army, Confederated Tribes of the
Umatilla Indian Reservation, and the American Red Cross. (CSEPP)

CHEMPACK – Local caches of nerve agent antidote.

Cold Chain – Products and processes used to maintain critical temperatures of products during
storage or transport, e.g., lab specimens. (Not to be confused with Chain of Custody).

Confederated Tribes of the Umatilla Indian Reservation (CTUIR) – The Native American
people located in northeast Oregon State and southeast Washington State. (CTUIR)

Decontamination – Following exposure to a harmful chemical, your clothing and body are
contaminated. Removing your clothing and washing your body reduces or removes the
hazardous material. This process is called decontamination. (CSEPP)

Emergency Coordination Center (ECC) – A state facility managed by the Office of Emergency
Management in Salem, Oregon, to coordinate and facilitate state/federal agency response to
emergencies.

Emergency Medical Services (EMS) – Refers to those trained EMS providers who perform out-
of-hospital acute care and transport of those with illnesses or medical injuries.

Emergency Operations Center (EOC) – The site from which civil government officials
(municipal, state, and federal) exercise direction and control of an emergency.

Emergency Support Function 8 (ESF-8) – The health and medical service providers are
collectively referred to as ESF-8 in many emergency plans at the local, state, and federal level of
government.

Evacuation – A protective action that involves moving a population from the area of a spill or
release.

Extraction – Delayed and guided evacuation when it is safe to do so. (CSEPP)

Federal Emergency Management Agency (FEMA) – FEMA is part of the U.S. Department of
Homeland Security (DHS). The primary mission of FEMA is to reduce the loss of life and
property and protect the nation from all hazards, including natural disasters, acts of terrorism, and
other man-made disasters, by leading and supporting the nation in a risk-based, comprehensive
management system of preparedness, protection, response, recovery, and mitigation. (FEMA)




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Good Shepherd Medical Center (GSMC) – GSMC is a 25-bed, trauma level III
hospital in Hermiston that serves a large number of smaller communities in northeast Oregon.

Greater Umatilla Community