Salary Advance Contract - Excel

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Salary Advance Contract - Excel Powered By Docstoc
					                                                                                       Definitions of Earnings Codes



                                                           Definitions of Earnings Code - Effective 07/10/11
       Inactive Earn Codes at the bottom of
       list.


                                                                                                                                                                                    Available to
Earn                                          Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                         FLSA    Supp   Department in
Code              Long Description             Inactive                  positive pay employees earning code does not reduce from reg)                              CAT    Tax Y/N Additional Pay
                                                           Pays $2 per each hour worked on the 3rd weekend shift in a 4 week schedule which contains 8
33Y    MNA 3rd WE in 4 wk Sch ST              Active       weekend shifts                                                                                          Other
                                                           Pays $3 per each hour worked on the 5th weekend shift in a 4 week schedule which contains 8
34Y    MNA 3rd WE in 4 wk Sch ST +16          Active       weekend shifts                                                                                          Other
                                                           Pays ($2x1.5=$3) per each OT hour worked on the 3rd weekend shift in a 4 week schedule
36Y    MNA 3rd WE in 4 wk Sch OT              Active       which contains 8 weekend shifts                                                                         Other
                                                           Pays ($3x1.5=$4.50) per each OT hour worked on the 5th weekend shift in a 4 week schedule
37Y    MNA 3rd WE in 4 wk Sch OT +16          Active       which contains 8 weekend shifts                                                                         Other
40Y    MNA Shift Rotation Prem ST             Active       Pays .75 for each hour worked more than 2 shifts with one change in one calendar week                   Other
                                                           Pays ($0.75x1.5) for each OT hour worked more than 2 shifts with one change in one calendar
41Y    MNA Shift Rotation Prem OT             Active       week                                                                                                    Other
44Y    OA(1.0) Weekend Bonus $4.50            Active       Nursing Contract                                                                                        Other     Y
45Y    OT(1.5) Weekend Bonus $4.50            Active       Nursing Contract                                                                                        Other     Y
46Y    OA(1.167) Weekend Bonus $4.50          Active       Nursing Contract                                                                                        Other     Y
47Y    OA(1.5) Weekend Bonus $4.50            Active       Nursing Contract                                                                                        Other     Y
48Y    OT(1.75) Weekend Bonus $4.50           Active       Nursing Contract                                                                                        Other     Y
49Y    OT(2.25) Weekend Bonus $4.50           Active       Nursing Contract                                                                                        Other     Y
50Y    Dbl(2) Weekend Bonus $4.50             Active       Nursing Contract                                                                                        Other     Y
A51    Cash Adjustment                        Active       Cash adjustment for regular staff. Used in FLSA calculation.                                            Other     Y
A52    Cash Adjustment-Temp                   Active       Cash adjustment for temporary staff                                                                     Other     Y
A53    Cash Adjustment-Temp-CWS               Active       Cash adjustment for college work study temporary staff                                                  Other     Y
A54    Medical Legal Incentive                Active       Cash amount that department pays as flat amount                                                         Other     Y
A55    Emergent Work                          Active       Applies to AFSCME employees                                                                             Other     Y
                                                           Payments made to AmeriCorps members. These members are set-up as Temporary
ACP    AmeriCorps Payment                     Active       employees on Job Data.                                                                                  Reg

                                                           Payment for duties done by FLSA non-exempt individuals who temporarily perform additional
ADD    Added Duties Differential              Active       responsibilities that are not typically part of their regular classification. Used in Additional Pay.   Other                 Y
ADJ    Reversal/Adjustment                    Active       PS reversal adjustment process which we don't use                                                       Other

                                                           Payment for duties done by FLSA exempt individuals who temporarily perform responsibilities
                                                           that are typically part of a higher University classification. (For example, when someone's on an
ADM    Administrative Differential            Active       interim director role, they may receive a 10% admin diff). Used in Additional Pay.                      Other     Y           Y
ADV    Salary Advance                         Active       Advance payment of salary which is subtracted from next on-cycle payroll.                               Other
ADX    Overtime Added to Vacation             Active       Overtime added to vacation balance in lieu of being paid (exempt staff only)                            Reg
ADY    Overtime Added to PTO                  Active       Overtime added to PTO balance in lieu of being paid (exempt staff only)                                 Reg
                                                           Additional service recognition for FLSA exempt employees. Considered a discretionary, one-time
ASD    Add'l Serv Recognition/dollars         Active       dollar amount. Processed via Additional Pay.                                                            Other     Y           Y
                                                           Additional service recognition for FLSA exempt employees. Considered a discretionary, one time
                                                           payment that is recorded in hours and paid at the employee's hourly rate. Processed via Special
ASH    Add'l Serv Recognition/hours           Active       Payment Form.                                                                                           Other     Y

           g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls                     Page 1                                                                                7/22/2011
                                                                                   Definitions of Earnings Codes


                                                                                                                                                                               Available to
Earn                                       Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                       FLSA    Supp   Department in
Code             Long Description           Inactive                 positive pay employees earning code does not reduce from reg)                             CAT    Tax Y/N Additional Pay
                                                        To record value of non-cash compensation for Athletics, that must be considered taxable to the
ATC    Athletic Taxable NonCash Comp       Active       employee.                                                                                             Other     Y
                                                        Used to record the value of a single away game ticket, that must be considered taxable to the
ATG    Athletic Taxable Single Ticket      Active       employee.                                                                                             Other     Y
ATH    Athletic Payment                    Active       Pays individuals for working athletic events                                                          Other
ATS    Athletic Taxable Season Ticket      Active       Used to record the value of season tickets, that must be considered taxable to the employee.          Other     Y
                                                        Prizes and awards to employees. Should not be used to pay/record awards made to students
AWE    Award                               Active       due to their student relationship. Considered a discretionary payment.                                Other     Y
                                                        Payment as salary for benefits the employee is not eligible for due to appointment split with other
BAL    Benefit Allowance                   Active       hospital(s).                                                                                          Other     Y           Y
                                                        Sign-on bonus in the form of a one-time, lump sum payment that serves as a recruitment
BMC    Incentive-Hiring Bonus              Active       incentive/hiring bonus                                                                                Other     Y
                                                        The taxable value of a University-provided car. The value is determined by an IRS formula using
CAR    University Provided Car             Active       the cost of the car.                                                                                  Other     Y

CBP    Call Back Pay                       Active       Employee is called back to work, is not on call, gets minimum of 4 hours pay (exception pay)          Reg
CHC    Child Care Tuition Grant            Active       The taxable value of University-provided child care to UM staff.                                      Other
                                                        Used to record the value of non-cash compensation that must be considered taxable to the
CMP    Taxable NonCash Comp                Active       employee.                                                                                             Other     Y
                                                        "Behind the scene" code used in reversing payments originally paid as college work study. It is
CWR    College Work Study Reversal         Active       used in the Paycheck Distribution batch process.                                                      Other                 Y

                                                        Temporary, student employees whose department is reimbursed for a percentage of salary from
CWS    College Work Study                  Active       the federal government as part of the federal funding for College Work Study program.                 Reg
DBT    Double Time                         Active       Some unions pay double time for certain days                                                          Other
DCC    Deferred Compensation Payout        Active       Payout of deferred compensation contract at supplemental tax rate.                                    Other     Y
DFC    Dearborn Faculty Senate Chair       Active       Payment to the Chair of the Dearborn Faculty Senate.                                                  Other     Y           Y
DFY    Payment After Death                 Active       Used for payment in the following year after death so that the proper taxes are deducted              Other
                                                        Payment generated by the Benefits system to compensate an employee for not choosing to
DOP    Dental Opt Out                      Active       participate in the University's dental plan.                                                          Other
                                                        Used to record the value of domestic partner insurance that must be considered taxable to the
DPI    Domestic Partner Insurance          Active       employee.                                                                                             Other
                                                        Record the value of the amount paid by the Athletic Department for travel by dependents of
DPT    Dependent Travel                    Active       employees to Athletic events (e.g. Rose Bowl).                                                        Other     Y
                                                        PTO recording for disaster relief after first 15 work days for exception pay employees. Reduces
                                                        PTO leave balance for AFSCME, Biweekly Campus Nurse, Non-exempt Hospital, Exempt
DRE    PTO Disaster Relief > 15 Days       Active       Hospital and Monthly Nurse workgroups.                                                                Reg
                                                        PTO recording for disaster relief for first 15 work days for exception pay employees. Does not
                                                        reduce PTO leave balance for AFSCME, Biweekly Campus Nurse, Non-Exempt Hospital,
DRF    PTO Disaster Relief 1st 15 Day      Active       Exempt Hospital and Monthly Nurse workgroups.                                                         Reg
                                                        PTO recording for disaster relief for first 15 work days for positive pay hospital Biweekly Nurses.
DRN    PTO Disaster Relief 1st 15 Day      Active       Does not reduce PTO leave balance for Biweekly Nurse workgroup.                                       Reg
                                                        VAC recording for disaster relief for first 15 work days for exception pay employees. Does not
DRO    VAC Disaster Relief 1st 15 Day      Active       reduce VAC leave balance for Campus workgroups.                                                       Reg
                                                        PTO recording for disaster relief after first 15 work days for positive pay hospital Biweekly
DRP    PTO Disaster Relief > 15 Days       Active       Nurses. Reduces PTO leave balance for Biweekly Nurse workgroup.                                       Reg


           g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls                Page 2                                                                                7/22/2011
                                                                                  Definitions of Earnings Codes


                                                                                                                                                                              Available to
Earn                                       Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                   FLSA       Supp   Department in
Code             Long Description           Inactive                 positive pay employees earning code does not reduce from reg)                         CAT       Tax Y/N Additional Pay
                                                        VAC recording for disaster relief after first 15 work days for exception pay employees. Reduces
DRV    VAC Disaster Relief > 15 Days       Active       VAC leave balance for Campus workgroups.                                                          Reg
                                                        Used for payment made in the same calendar year as the date of death so proper taxes are
DTH    Payment After Death                 Active       deducted                                                                                          Other
                                                        Recording time for hours absent on a day declared emergency closing such as snow (exception
ECA    Emergency Closing-Abs               Active       pay employees).                                                                                   Reg
                                                        Recording time for hours absent on a day declared emergency closing such as snow (positive
ECB    Emergency Closing-Abs               Active       pay employees).                                                                                   Reg
                                                        recording overtime worked at time and one-half rate on a day declared emergency closing. Also
ECM    Emerg Closing 1.5 OT                Active       adds the time to PTO balance.                                                                     Overtime
                                                        Recording overtime worked at time and one-half rate on a day declared emergency closing. Also
ECN    Emerg Closing 1.5 OT                Active       adds the time to vacation balance.                                                                Overtime
                                                        Recording overtime worked at straight time rate on a day declared emergency closing. Also adds
ECO    Emerg Closing Straight Time OT      Active       the time to PTO balance.                                                                          Reg
                                                        Recording overtime worked at straight time rate on a day declared emergency closing. Also adds
ECP    Emerg Closing Straight Time OT      Active       the time to vacation balance.                                                                     Reg
                                                        Recording overtime worked at time and one-half rate on a day declared emergency closing.
ECT    Emergency Closing-Overtime          Active       Adds to PTO or vacation balance.                                                                  Overtime
                                                        Recording time for hours worked on a day declared emergency closing (exception pay
ECW    Emergency Closing-Wkd               Active       employees). Also adds to time to vacation balance.                                                Reg
                                                        Recording time for hours worked on a day declared emergency closing (positive pay
ECX    Emergency Closing-Wkd               Active       employees). Also adds time to PTO balance                                                         Reg
                                                        Recording time for hours worked on a day declared emergency closing (exception pay
ECY    Emergency Closing-Wkd               Active       employees). Also adds time to PTO balance                                                         Reg
EDU    Educational Time                    Active       Records hours away for classes (salaried employees)                                               Reg
EDY    Educational Time                    Active       Records hours away for classes (positive pay employees)                                           Reg
                                                        Used as part of the U Yr Sponsored research sub-system to represent the difference between
                                                        the 1/9 charge to the federal project (GLA) and the 1/12 payment made to the faculty member.
                                                        ENP is stored in a central pool shortcode and used to pay the faculty member during the
ENP    Earned Not Paid                     Active       summer months when the federal project cannot be charged.                                         Reg
ESC    Evening Shift- 1.25                 Active       Nursing contract - shift for holiday                                                              Other
ESD    Evening Shift-Double Time           Active       Pays evening shift at $2.00 per hour                                                              Other
ESE    Evening Shift Double Time-IUOE      Active       Pays evening shift at $2.80 per hour                                                              Other
ESF    Extended Sick Full Pay              Active       Records hours of pay after short term sick has been exhausted (salaried employees)                Reg
ESG    Eve shift rate x 2.25               Active       Nursing Contract - Evening Shift has 2.25 Multiplier                                              Other
                                                        Records one half of base pay hours after short term sick and extended sick full pay have been
ESH    Extended Sick Half Pay              Active       exhausted (salaried employees)                                                                    Reg
ESI    Eve shift rate x 1.167              Active       Nursing Contract - Evening Shift has 1.167 Multiplier                                             Other
ESJ    Half Pay Sick Adjustment            Active       Used to adjust salary by 1/2 for those employees using 1/2 pay sick time.                         Reg
ESK    Eve shift rate x 1.75               Active       Nursing Contract - Evening Shift has 1.75 Multiplier                                              Other
ESP    Extended Sick Two Thirds Pay        Active       Pays extended sick at 2/3rds pay rate. Used for exception pay employees.                          Reg
                                                        Used when employee is using 1/2 pay sick time and appointment has been reduced to 50%.
ESR    Extended Sick Half Pay-Appt Re      Active       Does not cause a salary adjustment.                                                               Reg
                                                        Used when employee is using 1/2 pay sick time and working 1/2 hours. Reduced appointment
ESW    Extended Sick Half-Work Hours       Active       due to sick                                                                                       Reg
ESY    Extended Sick Full Pay              Active       Records hours of pay after short term sick has been exhausted (positive pay employees)            Reg
ESZ    Extended Sick Two Thirds Pay        Active       Pays extended sick at 2/3rds pay rate (positive pay employees)                                    Reg

           g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls              Page 3                                                                                 7/22/2011
                                                                                     Definitions of Earnings Codes


                                                                                                                                                                                Available to
 Earn                                        Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                      FLSA    Supp   Department in
 Code                Long Description         Inactive                 positive pay employees earning code does not reduce from reg)                            CAT    Tax Y/N Additional Pay
ETW     Excused Time Without Pay             Active       Used for recording time that should not be paid (exception pay employees).                           Reg
ETX     Excused Time Without Pay             Active       Used for recording time that should not be paid (positive pay employees).                            Other
FAH     Faculty Honor                        Active       Additional pay web page entry by department for Faculty Honor.                                       Other     Y           Y
                                                          Used as part of the U Yr Sponsored Research sub-system to charge units (during the academic
FBI     Federal Fund Benefits Inflator       Active       year) for summer benefit coverage. It is a percentage of ENP.                                        Other
                                                          Taxable compensation that is paid to an individual by a department to reimburse the individual
                                                          for out-of-pocket health insurance premiums for benefits for which the individual is not eligible,
FBS     Fringe Benefit Supplement            Active       e.g. reimbursement for COBRA premiums.                                                               Other     Y

                                                          Assigned by the system when it is determined that the amount of Family Care usage reported by
                                                          the employee exceeds the amount of sick time balance that can be used for family care. The
                                                          number of hours that exceed the balance are converted to vacation (FCV) and deducted from
FCV     Family Care From Vac                 Active       the employee's vacation balance. The individual is paid for these hours.                             Reg
                                                          Additional Pay web page entry by department to pay fellowship through the appointment
FEL     Fellowship                           Active       process.                                                                                             Other                 Y
                                                          Additional Pay web page entry by department to pay fellowship payments to Non-resident aliens
FEN     Fellowship NRA                       Active       through the appointment process.                                                                     Other                 Y
FIC     FICA Adjustment                      Active       Used to ensure that FICA gross is adjusted when refunding FICA taxes                                 Other
FLB     Float Bonus                          Active       Per nursing contract paragraph # 179 $8 per hour                                                     Other     Y
FLC     Float Bonus-CSR Unit Clerks          Active       Float Bonus for Inpatient Unit Clerks in CSR                                                         Other     Y
                                                          When refunding deductions that must be distributed to a specific shortcode, FOS and REG are
                                                          used to record +.01 and -.01 entries as earnings to ensure that paycheck distribution processes
                                                          the UC deduction or FICA tax correctly in the General Ledger distribution. This is not used to
FOS     FICA Offset                          Active       adjust FICA gross.                                                                                   Other
FRL     Funeral                              Active       Record hours for funeral time (salaried employees)                                                   Reg
FRY     Funeral                              Active       Record hours for funeral time (positive pay employees)                                               Reg
                                                          Used for field training officers at the hospital and those covered by the POAM contract. Used in
FTO     Field Training Officer               Active       FLSA calculation                                                                                     Reg
                                                          Assigned by the system when it is determined that the amount of Family Care usage reported by
                                                          the employee exceeds the amount of sick time balance that can be used for family care. The
                                                          number of hours that exceed the balance are converted to FWP and the individual is not paid for
FWP     Family Care Without Pay              Active       these hours.                                                                                         Reg
                                                          Used as part of the U Yr Sponsored research sub-system to represent the inflated charge to the
GLA     GL Amount for Sponsored Resear       Active       federal project during the academic year.                                                            Reg
                                                          This earnings code will be used in additional pay for lump sum payments for housing
HAD     Housing Advisor/Counselor Camp       Active       advisor/counselors for summer camps.                                                                 Reg                   Y
                                                          Records housing allowance (perquisite) that does not add to gross and is not taxable. It is
HAL     Housing Allowance                    Active       essentially a "note" that this benefit is being provided by the University.                          Other                 Y
HAS     Housing Assistance                   Active       Records housing assistance that is being paid to the employee as taxable income.                     Other     Y           Y
                                                          Used to record the FICA wages associated with the Hiring Incentives to Restore Employment
HIR     HIRE Act FICA                        Active       (HIRE Act) credit.                                                                                   Other
HOB     High Occupancy Bonus                 Active       Cash amount included in FLSA calculation to use for incentive bonuses for UMPNC.                     Other     Y
HOE     House Officer Extra Duties           Active       Allows House Officer Lump Sum payment for performing extra duties                                    Other     Y

HOH     House Officer Holiday                Active       House Officer union allows HO employees to receive 8 hours pay for their birthday as a holiday       Other
HOL     Holiday                              Active       Records time away due to a paid holiday                                                              Reg
HOM     Holiday on Off Day-Add'l Pay         Active       Pays additional hours when holiday falls on an employee's scheduled day off                          Reg
             g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls                 Page 4                                                                              7/22/2011
                                                                                    Definitions of Earnings Codes


                                                                                                                                                                                 Available to
Earn                                        Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                     FLSA       Supp   Department in
Code               Long Description          Inactive                 positive pay employees earning code does not reduce from reg)                           CAT       Tax Y/N Additional Pay
HOP    Holiday on Off Day-Add'l PTO         Active       Adds hours to PTO balance when holiday falls on an employee's scheduled day off                     Reg
HOR    Hol on Off Day-Add'l PTO @1.5        Active       Adds 1.5 hours to PTO balance when holiday falls on an employee's scheduled day off                 Reg
HOT    Holiday 1.5 Rate                     Active       Working on a holiday. Will pay at one and one & a half times regular rate of pay.                   Reg
HOV    Holiday on Off Day-Add'l Vac         Active       Adds hours to vacation balance when holiday falls on an employee's scheduled day off                Reg
HOX    Holiday                              Active       Pays HOL hours at 1.5 the rate (not time worked)                                                    Reg

HOY    Holiday 1.5 Rate                     Active       Working on a holiday. Will pay at one and one-half regular rate of pay.                             Overtime
HPB    Hospital Business                    Active       Records time away for hospital business (salaried employees)                                        Reg
HPX    Hospital Business                    Active       Records time away for hospital business (positive pay employees)                                    Reg
HPY    Hospital Business-Temp               Active       Records time away for hospital business (temporary employees)                                       Reg
                                                         Payment to stagehands. Payment made as a lump sum rather than being submitted via time
                                                         data and must be coordinated with union dues calculation and withholding and also retirement
IAT    IATSE-Stagehands                     Active       remittance to the union.                                                                            Reg
                                                         Payment to recognize individual achievements as they relate to departmental goals that are part
                                                         of a formal incentive plan. Payment is made on a annual basis. University Payroll Office must
                                                         be notified about the payment schedule to ensure that overtime is recalculated correctly for non-
INB    Incentive, Dept Goals Yr             Active       exempt staff. This is a non-discretionary payment.                                                  Other        Y           Y
                                                         Additional Pay web page entry by department to designate an amount of incentive pay (Risk
INC    Incentive Pay I                      Active       Level I) for Medical School faculty.                                                                Other        Y           Y
                                                         Payment to recognize individual achievements as they relate to departmental goals that are part
                                                         of a formal incentive plan. Payment is made on a quarterly basis. University Payroll Office must
                                                         be notified about the payment schedule to ensure that overtime is recalculated correctly for non-
INQ    Incentive, Dept Goals QTR            Active       exempt staff. This is a non-discretionary payment                                                   Other        Y           Y
                                                         Additional Pay web page entry by department to designate an amount of incentive pay (Risk
INT    Incentive Pay II                     Active       Level II) for Medical School faculty.                                                               Other        Y           Y
JRD    Jury Duty                            Active       Records time away for jury duty (salaried employees)                                                Reg
JRY    Jury Duty                            Active       Records time away for jury duty (positive pay employees)                                            Reg
LAB    LPN Annual Shift Bonus               Active       Works 4 out of 5 quarters on evening ($1000) or night ($1600) shift                                 Other        Y           Y
LAP    Lap Time                             Active       Pay 1/2 premium for hours that overlap shifts.                                                      Other
LEC    LEO Collegiate Lecturer Award        Active       Lump sum payment made to Collegiate Lecturers appointed by the Provost.                             Other                    Y
                                                         Lump-sum payment made to LEO Lecturers I-IV for layoff notice received after contractual
LEP    LEO Late Layoff Payment              Active       deadlines.                                                                                          Other                    Y
                                                         Used to pay a LEO member when a commitment has been made for teaching and that
LEO    LEO Contractural Payment             Active       commitment becomes unavailable.                                                                     Other                    Y
                                                         Lump sum payment made to LEO Adjunct Lecturers who successfully complete an adjunct
LER    LEO Adjunct Review Payment           Active       review.                                                                                             Other                    Y
                                                         Paid to employees who are members of specific unions and who have worked a specified
LGV    Longevity                            Active       number of years. It is a percentage of the previous year W-2 earnings                               Other        Y           Y
                                                         Used to record the system-generated overtime adjustment that is found by the batch process
                                                         that retroactively reviews overtime paid because a retroactive lump sum payment has been
LOT    FLSA Overtime Adjustment             Active       made to the employee (quarterly nurse bonuses).                                                     Other
LPA    Lead Pay Serv/Maint                  Active       Pays $1.25 an hours for working as a team leader. (AFSCME)                                          Other
LPD    Lead Pay engineers Double            Active       Leader Pay for IUOE at double pay                                                                   Other
LPE    Lead Pay Engineers                   Active       Pays $1.78 an hours for working as a team leader. (IUOE)                                            Other
LPI    Lead Pay Engineers 1-1/2             Active       Leader Pay for IUOE at time and half                                                                Other
LPT    Lead Pay Trades                      Active       Pays $1.50 an hours for working as a team leader. Trades)                                           Other

            g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls               Page 5                                                                                  7/22/2011
                                                                                  Definitions of Earnings Codes


                                                                                                                                                                           Available to
Earn                                       Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                   FLSA    Supp   Department in
Code             Long Description           Inactive                 positive pay employees earning code does not reduce from reg)                         CAT    Tax Y/N Additional Pay
LSA    LPN Qtr Eve Shift Bonus             Active       In addition to shift premium, bonus $100 per quarter                                              Other     Y           Y
LSB    LPN Qtr Night Shift Bonus           Active       In addition to shift premium, bonus $200 per quarter                                              Other     Y           Y

                                                        Employees who no longer can work due to illness or injury and have exhausted all types of sick
LTD    Long Term Disability                Active       pay available receive this payment. This payment is NOT taxable to the employee.                  Other
                                                        Employees who no longer can work due to illness or injury and have exhausted all types of sick
LTF    Long Term Disability FICA only      Active       pay available receive this payment. This payment is taxable only for FICA.                        Other

                                                        Employees who no longer can work due to illness or injury and have exhausted all types of sick
LTG    Long Term Disability FICA+WH        Active       pay available receive this payment. This payment is taxable for income and FICA taxes.            Other
                                                        Employees who no longer can work due to illness or injury and have exhausted all types of sick
                                                        pay available receive this payment. This payment is a "pass through" payment. It is not paid to
                                                        the employee. It is sent to the retirement plan vendor as University contribution for the
                                                        retirement plan. This is used when the employee is eligible for benefits coverage even though
LTR    Long Term Disability Retiremen      Active       there is no gross payment owed to the employee.                                                   Other
                                                        Employees who no longer can work due to illness or injury and have exhausted all types of sick
LTU    Long Term Disability Taxable        Active       pay available receive this payment                                                                Other
                                                        Additional pay web page entry by Benefits system to designate an amount to be paid to the
                                                        employee. This amount offsets the University contribution portion that is included in the LTD
                                                        deduction that is taken from the employee's paycheck. As of 4/1/10, this Earnings Code is no
                                                        longer used because the LTD benefit tables were changed to accommodate the appropriate UC
LUC    Long Term Disability Univ Cont      Active       for LTD.                                                                                          Other
MBS    Temp Central Staff Bonus            Active       Bonus figured on point system within Central Staffing                                             Other     Y           Y
                                                        Medicare B Reimbursement paid quarterly on monthly payrolls via MMB pay group mostly to
MDB    Medicare B                          Active       retirees.                                                                                         Other
MIL    Military                            Active       Records time away for military duty (salaried employees)                                          Reg
MIY    Military                            Active       Records time away for military duty (positive pay employees)                                      Reg
MQA    MNA Qtr Evening Shift Bonus         Active       In addition to shift premium, Per nursing contract paragraph # 114 $200                           Other     Y           Y
MQB    MNA Qtr Night Shift Bonus           Active       Per nursing contract paragraph # 111 $300                                                         Other     Y           Y
MQC    FNS Quarterly Bonus ($500)          Active       Nursing Contract                                                                                  Other     Y           Y
MRB    Nurse Annual Lump Sum               Active       Reactivated effective 12/01/10.                                                                   Other     Y           Y
                                                        Works 4 out of 5 quarters evening (paragraph # 115 $1500) or night shift (paragraph # 111
MSB    MNA Annual Shift                    Active       $2000)                                                                                            Other     Y           Y
                                                        Payment authorized by HR/AA that doesn't match any other earnings code. Department submits
MSC    Miscellaneous                       Active       on Special Payment Form.                                                                          Other     Y
MVA    Moving Advance                      Active       Moving advance paid usually to faculty - payment does not have taxes withheld                     Other
                                                        Moving and Relocation payment request which authorized certain moving expenses as non-
MVN    Moving Exp Non Taxable              Active       taxable - advances deducted from this payment.                                                    Other
                                                        Moving and Relocation payment request which authorized certain moving expenses as taxable -
MVT    Moving Exp Taxable                  Active       advances deducted from this payment.                                                              Other     Y
                                                        Current faculty or staff teaching a non-credit course in addition to effort for their base
NCC    Non-Credit Course-empee             Active       appointment.                                                                                      Other     Y           Y
                                                        Non-employee payment for services that should have payroll taxes withheld based on the
NET    Non-employee Taxable Service        Active       PeoplePay web tool information.                                                                   Other
                                                        Records base salary for graduate students whose JOB Compensation type is "monthly" and
NGC    Regular                             Active       whose pay group is MGS.                                                                           Reg                   Y


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                                                                                   Definitions of Earnings Codes


                                                                                                                                                                             Available to
Earn                                        Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                    FLSA    Supp   Department in
Code              Long Description           Inactive                 positive pay employees earning code does not reduce from reg)                          CAT    Tax Y/N Additional Pay
                                                         Additional Pay web page entry by Benefits system to designate an amount to be paid to the
NHI    No Health Insurance                  Active       employee as the result of opting out of the University's health insurance plan.                    Other

                                                         To be taxed as base pay to individuals who are working in Emergency Rooms at Foote Hospital
NHS    Non UM Hospital Salary               Active       (Jackson), Hurley Hospital (Flint) and UofM as a result of a contract with those hospitals.        Reg                   Y
                                                         Payments for services to nonresident aliens who are non-employees. Taxes are withheld and
NRA    NRA Earnings Code                    Active       reported on a Form 1042S; therefore, payment is made in the payroll system.                        Other
                                                         Payments for services to nonresident aliens who are non-employees and who performed the
                                                         services outside of the U.S. Payment is made on the payroll system; however, taxes do not
NRO    NRA-Services Outside of US           Active       need to be withheld and payment is not reported at calendar year-end.                              Other
NSC    Night Shift - 1.5625                 Active       Nursing contract - shift for holiday                                                               Other
NSD    Night Shift-Double Time              Active       Pays night shift at $2.50 per hour                                                                 Other
NSE    Night Shift-Double Time-IUOE         Active       Pays night shift at $2.80 per hour (IUOE)                                                          Other
NSG    Night shift rate x 2.25              Active       Nursing Contract                                                                                   Other
NSI    Night shift rate x 1.167             Active       Nursing Contract                                                                                   Other
NSK    Night shift x 1.75                   Active       Nursing Contract                                                                                   Other
                                                         Used to record a payment to an employee that is for expenses that are not considered taxable to
NTA    Non-tax Expense Allow                Active       the employee.                                                                                      Other

OAP    Over Appointment Added to PTO        Active       Adds an adjustment to PTO vs paying out - PTO for nurses & AFSCME and VAC for all others Reg
                                                         For AFSCME employees, University will pay up to a maximum of 40 hours from One Time Bank
OBP    One Time Bank Payout                 Active       upon retirement.                                                                         Other               Y

OCB    On Call Back                         Active       On Call, gets called back to work, gets minimum of 2 hrs pay at 1.5 rate if no duties assigned     Other     Y
OCS    OCBonus $1.25 over 156hr             Active       Nursing Contract                                                                                   Other     Y           Y
OCT    OCBonus $1.75 over 312hr             Active       Nursing Contract                                                                                   Other     Y           Y
OCU    OCBonus $6.00 Main OR/CVC            Active       Nursing Contract                                                                                   Other     Y
                                                         On Call, gets called back to work, gets minimum of 2 hrs pay at straight time rate if no duties
OCX    On Call Back                         Active       assigned                                                                                           Other     Y
                                                         Additional Pay web page entry by Benefits system to designate an amount to be paid to the
                                                         employee as the result of choosing a lower coverage (and therefore premium) health insurance
ODM    Opt Down Medical                     Active       plan.                                                                                              Other
                                                         Pays time and one-half when schedules overlap within a 24 hour period, i.e. hours in excess of 8
OLP    1/2 Time Overlap                     Active       within 24 hour period.                                                                             Reg
                                                         Pays table rate when employee needs to remain available for work on short notice. Regular
ONC    On Call Hours                        Active       employees                                                                                          Other     Y
                                                         Pays table rate when employee needs to remain available for work on short notice. Temporary,
OND    On Call Hours-Temp                   Active       non-work study employees                                                                           Other     Y
ORE    Orientation Help                     Active       Temporary employees who assist during Orientation                                                  Other
                                                         Sick usage subtracted from one-time bank sick balance for PTO employees. Applies to
OTB    One Time Bank                        Active       exception pay employees.                                                                           Other
                                                         For non-exempt, non-bargained-for Hospital staff for creating overtime pay when hours are also
                                                         part of the appointment but are to be paid as overtime. Pays at ½ hourly pay rate. This code will
                                                         be reported along with REG when used as a time reporting code. There is no effect on FLSA
OTH    Overtime Half Pay                    Active       calculation.                                                                                      Reg
OTL    OT Liability Report                  Active       Pay adjustment due to overtime not reported correctly from a previous payroll                     Other

            g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls               Page 7                                                                              7/22/2011
                                                                                  Definitions of Earnings Codes


                                                                                                                                                                            Available to
Earn                                       Active vs.      Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                  FLSA       Supp   Department in
Code             Long Description           Inactive                positive pay employees earning code does not reduce from reg)                        CAT       Tax Y/N Additional Pay
                                                        For AFSCME employees, overtime that is mandated to be worked. Overtime payment is due
OTM    Overtime 1.5 Mandatory              Active       regardless of the total hours worked in a week.                                                 Overtime

OTP    Overtime 1.5                        Active       Hours paid in excess of 40 in a week for non-exempt employees.                                  Overtime
                                                        Hours paid in excess of base pay hours that do not total 8 in a day or 40 in a week (for non-
                                                        exempt employees). Also used to recognize additional services performed by exempt
OTR    Overtime 1.0                        Active       employees in the Health System.                                                                 Other
                                                        Sick usage subtracted from one-time bank sick balance for PTO employees. Applies to positive
OTV    One Time Bank                       Active       pay employees.                                                                                  Reg
OTW    OA hrs @ 1.167 x rate               Active       Nursing Contract                                                                                Other
OTX    OA hrs @ 1.5 x rate                 Active       Nursing Contract                                                                                Other
OTY    OT hrs @ 1.75 x rate                Active       Nursing Contract                                                                                Other
OTZ    OT hrs @ 2.25 x rate                Active       Nursing Contract                                                                                Other
PAB    Pharm Aft Shift Bon                 Active       Flat dollar amount $15 for working an afternoon shift as incentive                              Other        Y
PDT    Personal Discretionary Time         Active       For AFSCME employees. Another wording of time off. Deducts from PTO                             Reg
PHP    PTO Supplement Half Pay             Active       Used to supplement 1/2 pay extended sick time with PTO to maintain full salary.                 Reg
PMP    Planned Maintenance Premium         Active       Used by ITS employees - dollar amount only.                                                     Other        Y


                                                        STUDENT PUB USE ONLY - NRA ONLY - Stipend payment to nonresident alien student
                                                        working on student publication. This code is used to manually change time data that was
PNC    Student Pub - Support - NRA         Active       submitted with Earnings Code PUC.                                                               Other
                                                        STUDENT PUB USE ONLY - NRA ONLY - Department goal payment to nonresident alien
                                                        student working on student publication. This code is used to manually change time data that
PNG    Student Pub - Dept Goal - NRA       Active       was submitted with Earnings Code PUG.                                                           Other
                                                        STUDENT PUB USE ONLY - NRA ONLY- Payment to nonresident alien student for support of
                                                        student publication. This code is used to manually change time data that was submitted with
PNS    Student Pub - Stipend - NRA         Active       Earnings Code PUS.                                                                              Other
                                                        Additional Pay web page entry by department to record the perquisite amount for chaplains at
PRQ    Chaplain Perquisite                 Active       the hospital.                                                                                   Other                    Y
PRR    Prior Period Regular                Active       Pay adjustment for regular staff                                                                Reg
PRS    Prior Regular Sponsored             Active       Pay adjustment for regular staff who are sponsored research                                     Reg
PRT    Prior Period Temp                   Active       Pay adjustment for temporary employees                                                          Reg
PRU    Prior Period Union                  Active       Pay adjustment due to union employees for a prior pay period adjustment                         Reg                      Y
                                                        Additional Pay web page entry by department for a payment to a position classified as a
PSS    Professional Specialist             Active       Professional Specialist, e.g. Clinical Psych Intern.                                            Other                    Y
PSW    PTO Scheduled W/O Pay               Active       Overuse of scheduled PTO to be deducted from pay check. Exception pay employees.                Reg
PSX    PTO Scheduled W/O Pay               Active       Overuse of scheduled PTO to be deducted from pay check. Positive pay employees.                 Other
                                                        PTO hours that have been identified as "buy out" during an annual selection by the employee.
                                                        Lump sum paid once a year. For biweekly-paid employees, in last biweekly check in January;
PTB    Paid Time Off Buy Out               Active       for monthly-paid employees in January paycheck.                                                 Other        Y
PTS    Paid Time Off Scheduled             Active       PTO paid as paid time off that was scheduled in advance.                                        Reg
PTT    Pd Tm Off Bal Pd at Term/LOA        Active       Used to pay off accumulated PTO balance at termination or LOA.                                  Other        Y
PTU    Paid Time Off Unscheduled           Active       Used to record paid time off - unscheduled. Exception pay employee                              Reg
PTX    Paid Time Off Scheduled             Active       Used to record paid time off - scheduled. Exception pay employee                                Reg
PTY    Paid Time Off Unscheduled           Active       PTO paid as unplanned time off                                                                  Reg



           g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls              Page 8                                                                               7/22/2011
                                                                                  Definitions of Earnings Codes


                                                                                                                                                                             Available to
Earn                                       Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                     FLSA    Supp   Department in
Code             Long Description           Inactive                 positive pay employees earning code does not reduce from reg)                           CAT    Tax Y/N Additional Pay

PUC    Student Pub - Support - NRA         Active       STUDENT PUB USE ONLY - Stipend payment to student working on student publication                    Other
                                                        STUDENT PUB USE ONLY - Department goal payment to student working on student
PUG    Student Pub - Dept Goal             Active       publication                                                                                         Other
PUS    Student Pub - Stipend               Active       STUDENT PUB USE ONLY - Payment to student for support of student publication                        Other

PUW    PTO Unscheduled W/O Pay             Active       Overuse of unscheduled PTO to be deducted from pay check (exception pay employees).                 Reg
PUX    PTO Unscheduled W/O Pay             Active       Overuse of unscheduled PTO to be deducted from pay check (positive pay employees).                  Other
                                                        To deduct personal expenses that were submitted via the Concur Travel and Expense system.
                                                        And any travel advance funds that exceeded the business expenses that were submitted via
REB    Concur Expense Transaction          Active       Concur.                                                                                             Other
REG    Regular                             Active       Payment for employee's appointment based on the Compensation Rate field in JOB.                     Reg                   Y
REM    Remote Pay                          Active       Additional Pay web page entry by department to pay Remote Location Pay.                             Other                 Y
REN    Retention Pay                       Active       Used to pay Retention Payments that are part of an Employment contract.                             Other     Y
                                                        This Earnings Code is hard-coded in the FICA Exempt Batch Process to ensure that students
RES    Resident Dir/Adv.                   Active       being paid RES are considered FICA-exempt on these earnings.                                        Other                 Y
                                                        Used to map biweekly pay (pay group BWC) to Income Code 18 on the Form 1042S for
                                                        nonresident aliens who are covered by the Teacher/Researcher clause in tax treaties. REG pay
                                                        made to pay group BWC normally maps to Income Code 19 because these individuals are
RGN    Reg Temp - NRA Teacher              Active       predominantly in the U.S. on Student visas.                                                         Reg
RGT    Regular-Temp                        Active       Payment for employees who are temporaries                                                           Reg
RLB    Relief Pay Engineers Double         Active       Relief pay for IUOE double pay                                                                      Other     Y
RLF    Relief Pay Engineers                Active       Relief pay for IUOE                                                                                 Other     Y
RLT    Relief Pay Engineers 1-1/2          Active       Relief pay for IUOE at time and half                                                                Other     Y
                                                        The purpose of this earnings code RSB is for regular faculty appointments at the Ross
                                                        School of Business during the summer months supported by a type of research fund that
                                                        is not appropriate for retirement contributions, with an amount to be defined by the Ross
RSB    Ross Sch Scholarly Activity         Active       School of Business.                                                                       Other               Y           Y
                                                        Royalty payment to a non-resident alien (usually from University Press). Must be paid in the
RYN    Royalty NRA                         Active       payroll system rather than procurement system to appropriately tax the royalty amount.              Other
S01    Shift Evening                       Active       Pays shift differential from table - evening shift. Regular employees.                              Other
S02    Shift Night                         Active       Pays shift differential from table - night shift. Regular employees.                                Other
S03    Shift Evening-Temp                  Active       Pays shift differential from table - evening shift. Temporary non-work study employees.             Other
S04    Shift Night-Tmp                     Active       Pays shift differential from table - night shift. Temporary non-work study employees.               Other
                                                        Part of a budget process where a flat amount is given the employee rater than a percentage.
                                                        Can be used at other times for discretionary, lump sum payments that relate to the employee's
SAL    Salary Supplement                   Active       appointment.                                                                                        Other     Y           Y

SCK    Sick Time                           Active       Records hours for sick due to illness (salaried employees)                                          Reg
SCN    Scholarship NRA                     Active       STR - Scholarship paid to Non-resident aliens                                                       Other
                                                        Part time staff commit to covering another part time staff shifts while they are out using Short
                                                        term disability. The person covering the shift get an additional $8 per hour for each hour worked
SDC    STD Coverage-Part Time Staff        Active       while covering the shift.                                                                           Other
SEA    Season Day                          Active       Records time away for season days (salaried employees)                                              Reg
SET    Settlement                          Active       Payment due to arbitration or dispute settlements.                                                  Other     Y
SEW    Season Time Worked/Vac              Active       Add vacation hours for time worked on a season day (salaried employees)                             Reg
SEY    Season Time Worked/Vac              Active       Add vacation hours for time worked on a season day (positive pay employees)                         Reg

           g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls               Page 9                                                                               7/22/2011
                                                                                   Definitions of Earnings Codes


                                                                                                                                                                                 Available to
Earn                                       Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                      FLSA       Supp   Department in
Code             Long Description           Inactive                 positive pay employees earning code does not reduce from reg)                            CAT       Tax Y/N Additional Pay
SEZ    Season Time Worked/PTO              Active       Add vacation hours for time worked on a season day (PTO employees)                                   Reg
SFV    Sick From Vacation                  Active       Records hours away from work from vacation bank when sick time has been exhausted                    Reg
SKF    Family Care                         Active       Sick time used from family care (salaried employees)                                                 Reg
SKG    Family Care                         Active       Sick time used from family care (Positive pay employees)                                             Reg
                                                        Used for sleep time as defined by either the nursing contract or other authorized special
SLP    Sleep Time Patient Care EP          Active       agreements. Not considered hours worked towards the calculation of overtime pay                      Reg
                                                        Used for sleep time as defined by either the nursing contract or other authorized special
SLX    Sleep Time Patient Care PP          Active       agreement. Not considered hours worked towards the calculation of overtime pay.
SPC    Special Schedule                    Active       AFSCME code used for shift premium                                                                   Other
SPO    Special Schedule OT                 Active       AFSCME code used for shift premium overtime                                                          Other
SPT    Sick Payout Trades                  Active       Sick bank payout for Trades.                                                                         Other        Y
SRA    Refund - Non-Financial Aid          Active       STR refund of non-financial aid                                                                      Other
SRC    Financial Aid                       Active       STR refund of scholarship to US citizen                                                              Other
SRE    Financial Aid                       Active       STR refund of scholarship to Non-resident alien                                                      Other
SRF    Financial Aid                       Active       STR refund of fellowship to US citizen                                                               Other
SRL    Refund - Loans & Grants             Active       STR refund to loans and grants                                                                       Other
SRN    Financial Aid                       Active       STR refund of fellowship to Non-resident alien                                                       Other
SRP    Refund - PLUS Loans                 Active       STR refund of plus loans (to parents)                                                                Other
                                                        For Trades - Employee must have a minimum of 40 hours short-term sick in their bank after the
SSB    Sick Sell Back                      Active       sell back.                                                                                           Other        Y
SSP    Salary Shift Premium                Active       Used to pay shift premium to exempt staff. Usually submitted via Special Payment Form.               Other        Y           Y
                                                        Sponsored Research Pool Sick/Vacation/Holiday overhead percentage charge for individuals
                                                        who participate in the non-instructional sponsored pool, indicated as "P" in the Sponsored Flag in
SVH    Sick Vacation Holiday               Active       department Budget Earnings (DBE).                                                                    Other                    Y
                                                        System generated when short term sick time is overused and no vacation available. Changes
SWP    Sick Without Pay                    Active       sick time to unpaid time.                                                                            Reg
T01    Shift 1.5 Evening                   Active       Pays shift differential for overtime from table - evening shift. Regular employees.                  Other
T02    Shift 1.5 Night                     Active       Pays shift differential for overtime from table - night shift. Regular employees.                    Other
                                                        Pays shift differential for overtime from table - evening shift. Temporary non-work study
T03    Shift 1.5 Evening-Temp              Active       employees.                                                                                           Other

T04    Shift 1.5 Night-Temp                Active       Pays shift differential for overtime from table - night shift. Temporary non-work study employees.   Other
TDD    10Day Pay Engineers Double          Active       10Day pay for IUOE at double pay                                                                     Other        Y
TDP    10Day Pay Engineers                 Active       10Day pay for IUOE                                                                                   Other        Y
TDT    10Day Pay Engineers 1-1/2           Active       10Day pay for IUOE at time and half                                                                  Other        Y

TEA    Taxable Expense Allow               Active       Used to record a cash amount that is paid to an employee as a taxable expense allowance.             Other        Y
TIP    Tips Cash                           Active       Used to pay tips to the employee.                                                                    Other
                                                        Used to record the value of non-cash compensation that must be considered taxable (EXCEPT
TNC    Taxable-NonCash-NoFICA              Active       FOR FICA TAX) to the employee.                                                                       Other        Y
                                                        As of 8/27/04, used for positive pay hospital employees who are granted time off instead of
TOA    Time Off Award                      Active       using vacation. Reduces from reg.                                                                    Reg
                                                        Temporary employees working on a holiday. Hours worked to be paid at one and one-half hourly
TOH    Temp Holiday 1.5                    Active       rate.                                                                                                Reg
                                                        Temporary employees working overtime (over 40 hours in the week). Overtime hours worked to
TOP    Temp Overtime 1.5                   Active       be paid at one and one-half hourly rate.                                                             Overtime
TPC    Tips Non Cash                       Active       Recording of tips for tax purposes only. Employee has already received the cash.                     Other

           g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls               Page 10                                                                                  7/22/2011
                                                                                   Definitions of Earnings Codes


                                                                                                                                                                               Available to
Earn                                       Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                       FLSA    Supp   Department in
Code             Long Description           Inactive                 positive pay employees earning code does not reduce from reg)                             CAT    Tax Y/N Additional Pay
                                                        USE ONLY ON FLINT CAMPUS. Used to record an amount of undergraduate tuition that has
                                                        been waived for courses that the employee has taken at U of M Flint that can be considered as
TPN    Tuit Ref UnderGrad NonTaxed Flt     Active       eligible under the Tuition Reimbursement Plan.                                                        Other
                                                        USE ONLY ON FLINT CAMPUS. Value of graduate tuition waiver, on Flint campus, that
TPS    TuitRef Graduate Tax Flt            Active       exceeds $5,250.00 per calendar year                                                                   Other     Y
                                                        USE ONLY ON FLINT CAMPUS. Used to record an amount of graduate tuition that has been
                                                        waived for courses that the employee has taken at U of M Flint that can be considered as eligible
TPT    Tuit Ref Graduate Non Taxed Flt     Active       under the Tuition Reimbursement Plan.                                                                 Other
TRI    Transcription Incentive             Active       Bonus calculated on point system within Med Info, pays cash amount                                    Other     Y
                                                        Used to reimburse an amount of undergraduate tuition that can be considered as non-taxable
TRN    Tuition Ref UnderGrad NonTaxed      Active       under the Tuition Reimbursement Plan.                                                                 Other
TRP    Special Differential                Active       Used by ISR to pay interviewers a travel differential                                                 Other     Y
TRS    Tuition Ref Graduate Taxed          Active       Used to pay tuition reimbursement over limit                                                          Other     Y
                                                        Used to reimburse an amount of graduate tuition that can be considered as non-taxable under
TRT    Tuition Ref Graduate NonTaxed       Active       the Tuition Reimbursement Plan.                                                                       Other
TRV    Travel Differential                 Active       Used by ISR to pay interviewers a travel differential                                                 Other     Y
TTA    Technology Equip Allowance          Active       Repay individual for business use of personal equipment (cell phone, laptop, etc.)                    Other     Y           Y
                                                        This earnings code is used to pay employees non-taxable stipends for portable
TTN    Telecommunications Device Stp       Active       telecommunications device that are owned personally and used for business reasons.                    Other                 Y
TTV    Technology Equip Imputed Value      Active       Impute value of personal use of University owned equipment (cell phone, laptop, etc)                  Other     Y           Y
UBS    Union Business                      Active       Records time away for Union business (salaried employees)                                             Reg
UBY    Union Business                      Active       Records time away for Union business (positive pay employees)                                         Reg
UET    Unexcused Time                      Active       Unexcused time (salaried employees)                                                                   Reg
UEY    Unexcused Time                      Active       Unexcused time (positive pay employees)                                                               Other
UNA    Uniform Allowance                   Active       Uniform allowance for certain groups of employees                                                     Other     Y           Y
UNG    OA Bonus $2.50 AC Only              Active       Nursing Contract                                                                                      Other     Y           Y
UNH    OT Bonus $2.50 AC Only              Active       Nursing Contract                                                                                      Other     Y           Y
UNJ    Work Hrs OC $2.50 OR/PACU           Active       Nursing Contract                                                                                      Other
UNS    Services unrelated to appt.         Active       Current faculty or staff performs services that are not related to their base appointment             Other     Y           Y
UNV    University Business                 Active       Records time away for University business (salaried employees)                                        Reg
UNY    University Business                 Active       Records time away for University business (positive pay employees)                                    Reg
                                                        Records University year adjustment to salary that is the result of a U-Yr proration calculation due
UPA    U Year Proration Adj                Active       to appointment structure.                                                                             Reg                   Y
                                                        Shift hours that are changed to unpaid time because of hours changed to unpaid status due to
UPS    Unpaid Shift                        Active       over-usage of leave time.                                                                             Other
USH    Usher Pay                           Active       Usher pay at University events                                                                        Reg
UY1    University Year Prepays             Active       To pay new University Year faculty for the months of July and August                                  Other
UY2    Convert UY2 to UY1                  Active       Used to make conversion from UY2 to UY1                                                               Reg
VAC    Vacation                            Active       Records time away for vacation (salaried employees)                                                   Reg
VBP    MVN Base Lump Sum                   Active       To correctly pay and tax payments made to MVN staff                                                   Other
VHP    Vac Supplement Half Pay             Active       Used to supplement 1/2 pay extended sick time with vacation to maintain full salary.                  Reg
VNH    Visiting Nurse Holiday Premium      Active       This premium will be submitted through Additional Pay                                                 Other     Y           Y
VNM    MVN Midnight Shift @$1/Hour         Active       $1.00 Midnight (VNM: Visiting Nurse Midnight shift 11:00 pm - 7: 00 am: $1.00/hour                    Other     Y
VNT    MVN High Tech Dif@$3/Hr             Active       $3.00 LPN On-Call (VNT: LPV On Call differential $3.00/hour)                                          Other     Y
                                                        $1.00 Weekend (VNW: Visiting Nurse Weekend shift Midnight Friday through Midnight
VNW    MVN Weekend Shift@$1                Active       Sunday $1.00/hour)                                                                                    Other     Y


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                                                                                  Definitions of Earnings Codes


                                                                                                                                                                          Available to
Earn                                       Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                  FLSA    Supp   Department in
Code             Long Description           Inactive                 positive pay employees earning code does not reduce from reg)                        CAT    Tax Y/N Additional Pay
                                                        On Call Cash Adj (VNO: Visiting Nurse On Call $ amount, POC: Psych on Call $ amount (This
                                                        code could be omitted if needed. We could use the VNO code to report these hours.), VSO:
VOC    MVNOnCall                           Active       Visiting Scheduler On Call $ amount, VCO: Visiting Care On Call $ amount)                        Other     Y
VPO    Vacation Pay Off                    Active       Vacation Pay Off - used for payment of vacation balance upon termination                         Other     Y
                                                        Pay off vacation when an appointment reduces below the accrual level and for
VPR    Vacation Payoff Retro               Active       departments who track the vacation balance (e.g. one month in 12 plans and coaches).             Other     Y
                                                        Created as a result of Trades agreement in August of 04. Used by Trades to receive pay
VSB    Vacation Sell Back                  Active       instead of vacation. Reduces vacation balance.                                                   Other     Y
                                                        System generated earnings code used when there is overuse of vacation and it should become
VWP    Vac Without Pay                     Active       unpaid time.                                                                                     Reg
                                                        Supplemental payment when an employee is unable to work due to injury sustained while at
WCP    Workers Compensation                Active       work.                                                                                            Other
                                                        Paid upon completion of two healthy activities ($100 employee only), beginning January 11thru
                                                        December 3, 2010. An employee may not receive this second incentive if they have not
WEB    Mhealthy Program Credit             Active       completed the Wellness Assessment that pays using earnings code WEL.                             Other     Y
                                                        Used to pay participants in M Healthy Wellness Assessment ($40 for employee only, $75 for
WEL    Mhealthy Questionnaire Credit       Active       employee plus spouse/OQA) available from January 11 thru April 9, 2010.                          Other     Y
                                                        A new earnings code to provide incentive to spouses/other qualified adults who complete the
                                                        MHealthy Tobacco Independence Program (MTIP). This allows enrolled spouses/OQAs the
                                                        chance to complete both a health questionnaire and a tobacco treatment behavioral program
                                                        and receive a $100 incentive (before taxes) in their paycheck. Benefits-eligible employees who
                                                        complete their health questionnaire prior to 4/9/2010 and also complete a tobacco treatment
                                                        behavioral program will receive the $100 incentive through the MHealthy Rewards program,
WES    Mhealthy Spouse/OQA Credit          Active       which will use the WEB earnings code.                                                            Other     Y
WET    MTIP                                Active       Paid for participation in the TIP program sponsored by Mhealthy.                                 Other     Y


       Inactive Earnings Codes

                                           Inactive     Pays $5 per each hour worked on the 7th weekend shift in a 4 week schedule which contains 8
35Y    MNA 4th WE in 4wk Sch ST            01/11/09     weekend shifts                                                                                   Other
                                           Inactive     Pays ($5x1.5=$7.50) per each OT hour worked on the 7th weekend shift in a 4 week schedule
38Y    MNA 4th WE in 4wk Sch OT            01/11/09     which contains 8 weekend shifts                                                                  Other
                                           Inactive     Pays ($3x2=$6) per each DT hour worked on the 5th weekend shift in a 4 week schedule which
42Y    MNA 3rd WE in 4 wk Sch DblTime      01/11/09     contains 8 weekend shifts                                                                        Other
                                           Inactive     Pays ($5x2=$10) per each DT hour worked on the 7th weekend shift in a 4 week schedule which
43Y    MNA 4th WE in 4wk Sch Dbl Time      01/11/09     contains 8 weekend shifts                                                                        Other
                                           Inactive
A31    Direct Patient Care Premium         05/24/02   OT Bonus below trigger or 5% is $5                                                             Other
                                                      Nurse managers (monthly) receive extra .55 cents per hour worked on the night shift to get the
                                           Inactive   same differential as nurses. Also a few managers get quarterly and annual bonus equal to MNA
A57    Shift Incentive Bonus               10/03/2010 bonuses with this code                                                                         Other         Y
                                           Inactive
A59    Iwing                               10/17/07                                                                                                  Other
                                           Inactive
A71    Overtime Penalty Bonus              05/24/02   OT Bonus above trigger or 5% is $10                                                            Other


           g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls              Page 12                                                                            7/22/2011
                                                                                    Definitions of Earnings Codes


                                                                                                                                                                              Available to
Earn                                        Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                   FLSA      Supp   Department in
Code              Long Description           Inactive                 positive pay employees earning code does not reduce from reg)                         CAT      Tax Y/N Additional Pay
                                            Inactive     One-time payment of employee portion of benefit premiums to adjust from "deductions one
BEN    Benefit Deduction Return             01/01/04     month in advance" to "deductions during the month of coverage".                                  Other
                                            Inactive     Used when department closes during the holiday season and requires the employee to use
BVA    Borrow Vacation                      11/30/08     vacation time. Borrowed against future accrual.                                                  Reg
                                            Inactive
CBY    Call Back Pay                        08/01/07     Employee is called back to work, is not on call, gets minimum of 4 hours pay (positive pay)      Reg
                                            Inactive
CPI    Clinical Psych Intern                10/03/2010   Additional Pay web page entry by department to pay a Clinical Pysch Intern.                       Other
                                            Inactive     Pay representing the employees base salary job for contract pay. Used for contracts for faculty -
CRG    Regular                              05/31/05     not graduate students.                                                                            Other
                                            Inactive
CWH    College Work Study Holiday 1.5       07/01/07     Reporting of hours that a college work study temporary works on a holiday                        Reg
                                            Inactive     Reporting of hours that a college work study temporary employee works over 40 hours in a
CWO    College Work Study OT 1.5            07/01/07     week.                                                                                            Overtime
                                            Inactive
DCP    Depend Care NT Pr Yr                 10/01/02     Record dependent care non-taxable for prior year                                                 Other
                                            Inactive
DCT    Depend Care Taxable Pr Yr            10/01/02     Record dependent care taxable for prior year                                                     Other
                                            Inactive
DIS    Dispatch Bonus                       06/01/2010   Used for POAM dispatchers that get communications bonus                                          Other        Y
                                            Inactive
DSP    Dental School Pay                    06/01/2011   Additional Pay web page entry by department for incentive pay for Dental School faculty.         Other
                                            Inactive
ENG    Engr Off/Tech Diff                   04/03/2011   Engr Off/Tech Diff                                                                               Other        Y           Y
                                            Inactive     Records one half of base pay hours after short term sick and extended sick full pay have been
ESX    Extended Sick Half Pay               12/01/09     exhausted (positive pay employees).                                                              Reg
                                            Inactive
ETR    Reg offset to ETW                    03/31/06     to offset ETW for sponsored research pool employees                                              Reg
                                            Inactive
FGA    Form G NRA                           07/01/08     Special payments for services other than regular job paid to Non-resident aliens                 Other
                                            Inactive
FGD    Special Stipend                      10/03/2010   Special stipend entered by department via Additional Pay.                                        Other        Y
                                            Inactive     Special payments for services other than regular job paid to US citizens and Permanent
FGE    Form G Employee                      07/01/08     Residents                                                                                        Other
                                            Inactive
FLX    Flex Cash Back                       05/16/05     Benefit cash back for employee who is part of the Flexible Benefits Program.                     Other
                                            Inactive
FLY    Float Bonus                          06/01/2010   Not used, can inactivate                                                                         Other        Y
                                            Inactive
FSP    Health Care NT Pr Yr                 10/01/02     Records Health Care reimbursement non-taxable for prior year                                     Other
                                            Inactive
FST    Health Care Taxable Pr Yr            10/01/02     Records Health care reimbursement taxable for prior year                                         Other
                                            Inactive
GLC    Group Life Cash Back                 09/27/07     Group Life Cash Back                                                                             Other
                                            Inactive
GLI    Group Life Imputed Income            10/01/02     Records the imputed value of group life insurance over $50,000 that is University paid.          Other


            g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls               Page 13                                                                              7/22/2011
                                                                                   Definitions of Earnings Codes


                                                                                                                                                                              Available to
Earn                                       Active vs.        Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                  FLSA       Supp   Department in
Code              Long Description          Inactive                  positive pay employees earning code does not reduce from reg)                        CAT       Tax Y/N Additional Pay
                                           Inactive
HOQ    Holiday 1.25 Rate                   05/21/2010    Working on a holiday. Will pay at one and 1.25 times regular rate of pay.                        Reg
                                           Inactive
HSO    Holiday Scheduled Off               05/24/02                                                                                                       Other
                                           Inactive
                                           11/16/09,
                                           will be
                                           reactivated   Used to record the number of hours that non-exempt staff work on a holiday. The hours are paid
HWP    Holiday Worked 1/2 Time             in 2010       at .5 times their hourly rate. This is described as a holiday premium in the SPG.              Reg
                                           Inactive
LAR    LPN Annual Rotation                 05/24/02                                                                                                       Other
                                           Inactive
LMP    Lump Sum                            10/03/2010    Additional Pay web page entry by department to pay a one-time lump sum to an employee.           Other        Y           Y
                                           Inactive
LQR    LPN Qtr Rotation Bonus              05/24/02                                                                                                       Other
                                           Inactive
MRA    MNA Quarterly Rotation              05/24/02                                                                                                       Other
                                           Inactive
MCS    MNA Central Staffing Bonus          10/03/2010    In addition to shift premium, Per nursing contract 185A $500                                     Other        Y           Y
                                           Inactive
MSH    M Share                             08/01/07      Special bonus program at the Hospital for cutting cost and remaining below budget                Other
                                           Inactive
NRS    Nurse Student                       10/03/2010    Type of payment that is not considered a regular job                                             Other
                                           Inactive      Pays table rate when employee needs to remain available for work on short notice. Work study
ONW    On Call Hours-Temp-CWS              02/29/04      temporary employees                                                                              Other
                                           Inactive
OTS    OT Reg with PTO                     01/11/09      Adds hours to PTO balance as well as paying overtime at straight time. Applies to nurses only.   Reg
                                           Inactive      Adds hours to PTO balance as well as paying overtime at time and one-half rate. Applies to
OTT    OT 1.5 with PTO                     01/11/09      nurses only.                                                                                     Overtime
                                           Inactive
PIC    Piece Meal Mcare                    06/01/2010    Piece meal - entering claims incentive- nonexempt Mcare                                          Other
                                           Inactive
PNB    OT Practical Nurse Bonus            10/03/2010    Nursing contract - overtime for practical nurses                                                 Other        Y
                                           Inactive      Represents "paid not earned" portion of contract pay. UM does not have a contract pay
PNE    Paid Not Earned                     08/01/07      configuration that causes the system to produce PNE.                                             Other
                                           Inactive
POB    Pharm OT Sft Bon$140                08/01/2010    Completes an extra 8 hour shift in a week                                                        Other        Y
                                           Inactive
PPB    Pharm OT Sft Bon$70                 08/01/2010    Completes an extra 4 but less than 8 hour shift in a week                                        Other        Y
                                           Inactive
PSB    Patient Sitter Bonus                06/01/2010    Pays 80 cents an hour bonus for being a patient sitter. Regular employee                         Other        Y
                                           Inactive
PSC    Patient Sitter Bonus-Temp           06/01/2011    Pays 80 cents an hour bonus for being a patient sitter. Temporary employee                       Other        Y
                                           Inactive
PTW    Paid Time Off Buy Out               01/16/06                                                                                                       Other
                                           Inactive
PUB    Student Pub-No FICA                 06/01/2010    Recording manual checks for Student Publication where the employees does not pay FICA            Reg

           g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls                  Page 14                                                                            7/22/2011
                                                                                   Definitions of Earnings Codes


                                                                                                                                                                            Available to
Earn                                       Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;                    FLSA    Supp   Department in
Code               Long Description         Inactive                 positive pay employees earning code does not reduce from reg)                          CAT    Tax Y/N Additional Pay
                                           Inactive     Additional Pay web page entry by department to pay quarterly incentive payment to Medical
QIC    Quarterly Incentive Pay             04/03/2011   School faculty.                                                                                    Other     Y           Y
                                           Inactive
ROO    Contingency Differential            09/22/07                                                                                                        Other
                                           Inactive
RRG    Retro Regular                       08/01/07                                                                                                        Other
                                           Inactive
RRH    Retro Regular-Temp                  09/02/07                                                                                                        Other
                                           Inactive     Payment to employee for those over Retirement Max so they receive the University's
RTC    Retirement over Maximum             05/16/05     contribution of 10% - no longer used.                                                              Other
                                           Inactive
RTE    Retro Pmt                           08/01/07     Part of PS retro pay program which we don't use                                                    Other
                                           Inactive
RTN    Retro Offset Earnings               08/07/07     Part of PS retro pay program which we don't use                                                    Other
                                           Inactive
RTO    Retro Overtime                      08/01/07     Part of PS retro pay program which we don't use                                                    Other
                                           Inactive
S05    Shift-Evening-Temp-CWS              03/03/08     Pays shift differential from table - evening shift. Work study temporary employees.                Other
                                           Inactive
S06    Shift Night-Temp-CWS                03/03/08     Pays shift differential from table - night shift. Work study temporary employees.                  Other
                                           Inactive     Additional Pay web page entry by department to indicate an amount of salary being paid to a
SBS    Sabbatical Supplement               10/03/2010   faculty member during sabbatical.                                                                  Other
                                           Inactive
SCH    Scholarship                         08/01/07     Scholarship paid to US citizens or Permanent Residents                                             Other
                                           Inactive
SCY    Sick Time                           08/01/07     Records hours for sick due to illness (positive pay employees)                                     Other
                                           Inactive
SEV    Season Day                          08/01/07     Records time away for season days (positive employees)                                             Other
                                           Inactive
SFE    Subject Fee Employee                04/03/1011   Payment to employees for research study participation.                                             Other
                                           Inactive
SNR    Sales Incentive Mcare               06/01/2010   Sales incentive above yearly salary - does not match to retirement                               Other       Y
                                           Inactive     Used to pay a University-determined supplemental to individuals (or their surviving spouses) who
SRI    Supplemental Retirement Income      06/01/2010   retired prior to 7/1/56.                                                                         Other       Y
                                           Inactive
T05    Shift 1.5 Evening-Temp-CWS          03/03/08     Pays shift differential for overtime from table - evening shift. Work study temporary employees.   Other
                                           Inactive
T06    Shift 1.5 Night-Temp-CWS            03/03/08     Pays shift differential for overtime from table - night shift. Work study temporary employees.     Other
                                           Inactive     Per contract Article XV, sec E (first reference paragraph # 163D 2d) pays $5 Was called
UNB    Trigger Bonus $5.00                 01/11/09
                                           Inactive     Unanticipated Needs Bonus until 9/26/04                                                            Other
UNC    Unanticipated Needs Bonus           01/11/09     Per contract Article XV, sec E (first reference paragraph # 163D 2e) pays $10                      Other
                                           Inactive     The UN series is established to help units stabilize their Over Appointment (OA) and overtime
UND    Trigger Bonus $2.50                 01/11/09     (OT) hours needed in a unit:                                                                       Other
                                           Inactive
UNE    Trigger Bonus $8.50                 01/11/09     See UND                                                                                            Other



           g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls               Page 15                                                                             7/22/2011
                                                                                  Definitions of Earnings Codes


                                                                                                                                                               Available to
Earn                                       Active vs.       Earnings Code Used To Pay (salaried employee earnings code reduces from reg;       FLSA    Supp   Department in
Code              Long Description          Inactive                 positive pay employees earning code does not reduce from reg)             CAT    Tax Y/N Additional Pay
                                           Inactive
UNF    Trigger Bonus $12.00                01/11/09     See UND                                                                               Other
                                           Inactive
UYA    University Year Adjustment          08/01/07     Pay adjustment for University-year faculty                                            Reg
                                           Inactive
VAH    Vacation                            08/01/07     Records time away for vacation (positive pay employees)                               Other
                                           Inactive
VAR    VA Rotation Supplement              08/01/07     House officers who rotate to other hospitals                                          Other                 Y
                                           Inactive     $0.50 Weekend (VHW: Visiting Home Health Aide Weekend shift Midnight Friday through
VHW    MVN Hme Hlth Aid Wkend@$.50         02/24/10     Midnight                                                                              Other     Y
                                           Inactive
VNB    MVN Bonus Cash Amount               11/01/2010   VN Bonus (VNB: Visiting Nurse Bonus $ amount)                                         Other     Y
                                           Inactive
VPU    Personal Car Use Allowance          06/10/01     Reimbursement for expenses when using personal car for University business            Other




           g:/AdminDoc/PS Table-Earn Codes/a0077c71-b2c7-405b-8eb3-e673e1c17d92.xls                  Page 16                                                             7/22/2011

				
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