Rpo Contract by suc14712

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									                                                                        2010 - 2011                                         7/22/20111:07 PMAll Tabs
                                                                        KEY DATES
                                                                FY10 CLOSING FY11 OPENING




           A             B             C                        D                    E                  F                G                 H
       2010 DATE        Day      APPROPRIATION/            ENCUMBRANCE         DISBURSEMENT          PAYROLL          REVENUE            OTHER
                                    ACCOUNT                MANAGEMENT           MANAGEMENT         MANAGEMENT       MANAGEMENT
                                  MANAGEMENT                                                                         AND CASH
1                                                                                                                    RECEIPTS
2                                                                                    APR
3        16-Apr         F
4        23-Apr                                                                                                                   ICQ Issued
         28-Apr          W      COA changes                                   Close/Open Meeting
                                including department                          Federal Reserve
                                structure should be                           Bank, Boston
                                established for the roll
5
         30-Apr             F   Tables roll from
6                               2010 to 2011
7                                                                                    MAY
         3-May           M                                                    Close/Open Meeting
                                                                              Hoagland-Pincus,
8                                                                             Shrewsbury
         3-May           M      Department V+V of
                                COA for
9                               FY2011
         4-May              T                                                        STAR
10
         6-May           TH     Roll Budget Structure
                                82 (Central Rev)
11
         8-May              S                                                 MMARS Unavailable                                   Fringe/Indirect
                                                                                                                                  Program Asset
                                                                                                                                  generation for period
12                                                                                                                                10
         10-May          M      Roll Budget Structure Reminder: by 5/26 All
                                81 (Central           FY2010 multi-year
                                Expense/Sub)           encumbrances must
                                                      be entered/modified
                                                      in MMARS to be
                                                      included in the roll.
13
         12-May          W      Roll Budget Structure
                                89 (Central Expense)
14
         13-May          TH     Roll budget structure
15                              85 (Dept Rev)

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                                                                         2010 - 2011                                             7/22/20111:07 PMAll Tabs
                                                                         KEY DATES
                                                                 FY10 CLOSING FY11 OPENING




           A             B            C                      D                         E                F                     G                H
       2010 DATE        Day     APPROPRIATION/          ENCUMBRANCE              DISBURSEMENT        PAYROLL               REVENUE           OTHER
                                   ACCOUNT              MANAGEMENT                MANAGEMENT       MANAGEMENT            MANAGEMENT
                                 MANAGEMENT                                                                               AND CASH
1                                                                                                                         RECEIPTS
2        14-May           F                           Per ANF's memo,                           Final day for entering                 ICQ Due
                                                      final                                     payroll holds for
                                                      day for encumbering                       FY2010 budgeted
                                                      FY2010 budgeted                           funds >$25,000
                                                      funds = to or                             without prior approval
                                                      >$25,000 without
                                                      prior approval of ANF.
16
         15-May           S   Roll budget structure
                              83 & 84 Dept
                              Expense & Dept
17                            Expense/Sub
         21-May           F                                                                                                            GAAP distribution #1
                                                                                                                                       GAAP Instructions
                                                                                                                                       issued
18
         26-May          W                            Last day for FY2010
                                                      multi-year
                                                      encumbrances to be
                                                      entered/modified in
                                                      MMARS to be
19                                                    included in the roll
         27-May          TH   House 1 loaded for      Contract roll
                              2011                    preparation,
                                                      suspension of
                              Departments should      department ability to
                              complete any 2011       enter, edit, validate or
                              departmental/cost       submit RQS, RPO,
                              accounting budget       PC, and CT
20                            setup and entry         documents
         28-May           F   FY 2011 COA,            Contract roll
                              Budgets, House 1,       preparation
                              Dept Budgets            suspension of
                              validated by            department ability to
                              departments             enter, edit, validate or
                                                      submit RQS, RPO,
                                                      PC, and CT
21                                                    documents
22       29-May           S                           Contract Roll                             MMARS Unavailable
23       30-May          SU                           Contract Roll                             MMARS Unavailable
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                                                                     2010 - 2011                                                      7/22/20111:07 PMAll Tabs
                                                                     KEY DATES
                                                             FY10 CLOSING FY11 OPENING




           A             B            C                   D                      E                     F                      G                      H
       2010 DATE        Day     APPROPRIATION/       ENCUMBRANCE           DISBURSEMENT             PAYROLL                REVENUE                 OTHER
                                   ACCOUNT           MANAGEMENT             MANAGEMENT            MANAGEMENT             MANAGEMENT
                                 MANAGEMENT                                                                               AND CASH
1                                                                                                                         RECEIPTS
2
24                                                                                JUN
         1-Jun            T                        Submit 2011 ISAs to   Reminder review        LCM Rules Roll. All   Reconcile revenue
                                                   CTR Contracts Unit    closing plans for Dyna current POAA rules    through April using
                                                                         cash accouts           are given end date of the NGA208W
                                                   FY 2011 MMARS                                6/30/2010
                                                   opens for pre-        All FY2010 payments
                                                   encumbering and       must                   Departments begin to
                                                   encumbering           reference              validate and submit
                                                                         encumbrances           rolled FY2011 POAA
                                                                                                rules

                                                                                               Departments request
                                                                                               new FY2011 POAA
25                                                                                             and PALT rules
         4-Jun            F                                                                    FY2010 payroll refund Last day to submit
                                                                                               receipt vouchers      FY2010 Write Off
                                                                                               (PRRV) paperwork      Requests
                                                                                               due to Retirement
                                                                                               Board for any payroll
                                                                                               period ending through
                                                                                               April
26
         5-Jun            S                                              MMARS Unavailable                                                  Fringe/indirect
27                                                                                                                                          Period 11




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                                                                      2010 - 2011                                                        7/22/20111:07 PMAll Tabs
                                                                      KEY DATES
                                                              FY10 CLOSING FY11 OPENING




           A             B            C                   D                       E                      F                           G                     H
       2010 DATE        Day     APPROPRIATION/       ENCUMBRANCE            DISBURSEMENT              PAYROLL                   REVENUE                  OTHER
                                   ACCOUNT           MANAGEMENT              MANAGEMENT             MANAGEMENT               MANAGEMENT
                                 MANAGEMENT                                                                                    AND CASH
1                                                                                                                               RECEIPTS
2        11-Jun           F                        Target date for                                                       Target date for
                                                   finalizing                                                            cleaning
                                                   routine FY2010                                                        up any REs and CRs
                                                   encumbrances and                                                      remaining that are not
                                                   ISA's for all                                                         in final status and for
                                                   appropriation types                                                   processing all
                                                                                                                         customer
                                                   Target date for                                                       overpayment returns
                                                   FY2011 ready                                                          (RF's)
                                                   payments contracts
                                                   w/start date of July
                                                   1st due at CTR

                                                   Target date for
                                                   finalizing FY2011
                                                   ISAs w/start date of
28                                                 July 1st
         15-Jun           T                                                                                                                        Higher Education
29                                                                                                                                                 GAAP Distribution
         18-Jun           F                                                                      Last day to submit
                                                                                                 garnishment orders
                                                                                                 (HR/CMS) to CTR
                                                                                                 payroll staff for pay
                                                                                                 period ending June
30                                                                                               19th
         25-Jun           F                                                                      LCM Split-yr            Reconcile revenue
                                                                                                 predictives available   through May using
31                                                                                                                       NGA208W
         26-Jun           S                                                                                              Last day to process
                                                                                                                         FY2010 Rev
                                                                                                                         transactions requiring
                                                                                                                         CTR approval
32
         29-Jun           T                                               Completed requests
                                                                          to pay prior year
                                                                          deficiencies out of
                                                                          FY2010 funds must
                                                                          be received by June
                                                                          30th in the
33                                                                        Comptroller's Office
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                                                                      2010 - 2011                                                     7/22/20111:07 PMAll Tabs
                                                                      KEY DATES
                                                              FY10 CLOSING FY11 OPENING




           A             B            C                    D                     E                    F                        G                    H
       2010 DATE        Day     APPROPRIATION/        ENCUMBRANCE          DISBURSEMENT            PAYROLL                REVENUE                 OTHER
                                   ACCOUNT            MANAGEMENT            MANAGEMENT           MANAGEMENT            MANAGEMENT
                                 MANAGEMENT                                                                               AND CASH
1                                                                                                                         RECEIPTS
2        30-Jun          W    Irregular balances    Last day to receive                       Last day to enter     Last day to receive
                              must                  goods, services and                       FY10 payroll holds in cash for FY2010
                              be resolved in        other performances                        MMARS
                              appropriation types   for FY2010                                                      Last day to enter all
                              1CN, 1CS, 1RN, 1RS,                                                                   deposits for FY2010.
                              1IN, 1IS, 2CN, 3TN                                                                    Deposit slips must be
                                                                                                                    stamped before noon
34                                                                                                                  July 1
35                                                                                JUL
          1-Jul          TH                                               FY2010 Accounts                            Cash cut off - 2010
                                                                          payable payments                           cash must be
                                                                          begin                                      deposited by noon

                                                                                                                     enter final FY2010
36                                                                                                                   PRRV, AR, ER, CR
          2-Jul           F                                                                                          Final day to enter
                                                                                                                     FY2010 REs

                                                                                                                     Final day to verify that
                                                                                                                     all FY2010 REs and
                                                                                                                     CRs referencing REs
                                                                                                                     are in final status and
                                                                                                                     are ready for the RE
                                                                                                                     Roll on July 3, 2010

                                                                                                                     Final day for
                                                                                                                     departments to
                                                                                                                     submit invoices for
                                                                                                                     2010 debt collection
                                                                                                                     payments.

37
38        3-Jul          S                                                MMARS Unavailable   LCM predictive run      RE rolls
          5-Jul          M                                                                    Last day to enter split
                                                                                              year payroll for PPE
                                                                                              7/3
39
          6-Jul           T                                               Target date for     Split year payroll
                                                                          accounting FY2010   process
40                                                                        advances (EA's)
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                                                                     2010 - 2011                                                 7/22/20111:07 PMAll Tabs
                                                                     KEY DATES
                                                             FY10 CLOSING FY11 OPENING




           A             B            C                    D                    E                    F                     G                      H
       2010 DATE        Day     APPROPRIATION/        ENCUMBRANCE         DISBURSEMENT            PAYROLL               REVENUE                 OTHER
                                   ACCOUNT            MANAGEMENT           MANAGEMENT           MANAGEMENT            MANAGEMENT
                                 MANAGEMENT                                                                            AND CASH
1                                                                                                                      RECEIPTS
2
41        7-Jul          W                                              MMARS Unavailable                                                GAAP Distribution #2
          9-Jul          F                                                                   All FY2010 reject    Verify all PRRV have   Final day to enter
                                                                                             transactions         been approved          FY2010 fixed asset
                                                                                             (PRLDE_PRLIF_PRA                            additions, disposals,
                                                                                             DJ) and payroll                             changes, and
                                                                                             accounts with                               transfers
                                                                                             negative uncommitted
                                                                                             and unexpended
                                                                                             balances must be
                                                                                             corrected in MMARS.

42
         10-Jul           S                                                                                                              Fringe/Indirect
                                                                                                                                         Program Asset
                                                                                                                                         generation for period
                                                                                                                                         12
43
         12-Jul          M                                                                                                               FY 2011 fixed asset
44                                                                                                                                       processing begins
         16-Jul           F   Roll uncommitted                                                                                           Final HMBEN008
                              balance for                                                                                                compensated
                              appropriation types                                                                                        absences balance
                              2CN, 3TN, 3TX,                                                                                             report as of 6/30/2010
                              (excluding fed grants                                                                                      (available on
                              4FN)                                                                                                       document direct) for
                                                                                                                                         audit
                              BF program to begin
45                            after nightly cycle
46       18-Jul          SU                                             MMARS Unavailable
         19-Jul          M                                                                   Last day to enter AP                        Preliminary GASB49
                                                                                             payroll for pay period                      Liability due for all
                                                                                             ending 7/17/2010                            depts.
47
         27-Jul           T                                             All 2010 PRNs must
48                                                                      be cleared
         30-Jul                                                                              All PRRVs should be
                                                                                             entered (by
                                                                                             departments) into
                                                                                             MMARS for non-
49                                                                                           continuing accounts
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                                                                     2010 - 2011                                                       7/22/20111:07 PMAll Tabs
                                                                     KEY DATES
                                                             FY10 CLOSING FY11 OPENING




           A             B            C                   D                     E                      F                           G                   H
       2010 DATE        Day     APPROPRIATION/       ENCUMBRANCE          DISBURSEMENT              PAYROLL                    REVENUE               OTHER
                                   ACCOUNT           MANAGEMENT            MANAGEMENT             MANAGEMENT                MANAGEMENT
                                 MANAGEMENT                                                                                   AND CASH
1                                                                                                                             RECEIPTS
2        31-Jul           S                                                                                             Preliminary estimate
                                                                                                                        for statutory
50                                                                                                                      receivables
51                                                                              AUG
         2-Aug           M                                                                     Last day to enter AP                            Basic FY2010 dept.
                                                                                               payroll for pay period                          GAAP packages due.
                                                                                               ending 7/31/2010
                                                                                                                                               Higher Education
                                                                                                                                               Statutory Accounts
                                                                                                                                               Payable Information
                                                                                                                                               Fund 0901.

                                                                                                                                               Higher Education
                                                                                                                                               federal financial
                                                                                                                                               assistance schedule
                                                                                                                                               distributed.
52
         4-Aug           W                                              All event type PR 22
                                                                        for CEC's/GAEC's
53                                                                      must be offset
         16-Aug          M                                                                     Last day to enter AP                        Departments with
                                                                                               payroll for pay period                      intangibles will
                                                                                               ending 8/14/2010                            provide details to
                                                                                                                                           OSC see FY Memo
54                                                                                                                                         2010-22
         17-Aug           T                                                                    Final FY10 payroll run Last day to complete Fixed Assets
                                                                                                                      reconciliation of    Inventory
                                                                                                                      reports NGA208W for due for all depts.
                                                                                                                      June/Accounting
55                                                                                                                    period 12 2010
56       20-Aug           F                                                                    PH Lapse
         22-Aug          SU                                                                                           Verify all PRRV
57                                                                                                                     have been approved
         27-Aug           F                                                                                           Verify PRRVS are     All EX documents
                                                                                                                      approved in MMARS for Federal Grants
                                                                                                                                           due
                                                                                                                                           Higher Education
                                                                                                                                           completion
                                                                                                                                           of FY2010 activity
58                                                                                                                                         through June 30th
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                                                                        2010 - 2011                                              7/22/20111:07 PMAll Tabs
                                                                        KEY DATES
                                                                FY10 CLOSING FY11 OPENING




           A             B            C                     D                        E                    F              G                       H
       2010 DATE        Day     APPROPRIATION/         ENCUMBRANCE             DISBURSEMENT            PAYROLL        REVENUE                  OTHER
                                   ACCOUNT             MANAGEMENT               MANAGEMENT           MANAGEMENT     MANAGEMENT
                                 MANAGEMENT                                                                          AND CASH
1                                                                                                                    RECEIPTS
2        30-Aug           S                          Final date for
                                                     processing
                                                     event type PR 20/21
                                                     CEC and GAEC
59                                                   documents
         31-Aug           T   Final date to                                  All FY2010 payments
                              enter EXs for FY2010                           to final status
                                                                                                                                        All FY2010 Federal
                                                                             All FY2010 advances                                        Grants payment to
                                                                             must be accounted                                          final status
                                                                             for

                                                                             All FY2010 payments
                                                                             on hold must be
                                                                             released or cancelled

60
61                                                                                   SEP
         2-Sep           Th                          Open activity roll
                                                     preparation -
                                                     suspension of dept
                                                     ability to enter edit
                                                     validate and submit
                                                     CTs, GAE, GAP, IE,
                                                     PC, RPO, RQs
                                                     documents and
62                                                   interfaces
         3-Sep            F                          Open activity roll                                           Final statutory       Higher Ed review
                                                     preparation -                                                receivable report due preliminary revenue
                                                     suspension of dept                                                                 and expenditure
                                                     ability to enter edit                                                              tables
                                                     validate and submit
                                                     CTs, GAE, GAP, IE,
                                                     PC, RPO, RQs
                                                     documents and
63                                                   interfaces



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                                                                      2010 - 2011                                           7/22/20111:07 PMAll Tabs
                                                                      KEY DATES
                                                              FY10 CLOSING FY11 OPENING




           A             B            C                   D                       E                 F                    G                 H
       2010 DATE        Day     APPROPRIATION/       ENCUMBRANCE            DISBURSEMENT         PAYROLL              REVENUE            OTHER
                                   ACCOUNT           MANAGEMENT              MANAGEMENT        MANAGEMENT           MANAGEMENT
                                 MANAGEMENT                                                                          AND CASH
1                                                                                                                    RECEIPTS
2        4-Sep            S                        Lapse FY2010                                                                   Deadline for posting
                                                   encumbrances;                                                                  adjustments from
                                                   Encumbrances open                                                              SAOs Close/Open
                                                   activity roll (Roll of                                                         Review.
                                                   unspent balance of
                                                   2010 lines for capital
                                                   [2CN], trust [3TN],
                                                   and federal funds
64                                                 [4FN]
         5-Sep           SU                        Lapse FY2010                                                                   Program asset
                                                   encumbrances;                                                                  generation
                                                   Encumbrances open                                                              depreciation period
                                                   activity roll (Roll of                                                         13
                                                   unspent balance of
                                                   2010 lines for capital
                                                   [2CN], trust [3TN],
                                                   and federal funds
65                                                 [4FN]
         10-Sep           F                                                                  Final date for
                                                                                             FY2010 LARQ
66                                                                                           (PRADJ)
         13-Sep          M                                                                                                        GASB49 Liability due
67                                                                                                                                for all depts.
         17-Sep           F                                                                                                       Higher Ed review
                                                                                                                                  final revenue and
68                                                                                                                                expenditure tables
         29-Sep          W                                                                                                        All FY 10 rejected
                                                                                                                                  grant draws (ACD or
                                                                                                                                  NCD) must be cleared
69
70                                                                              OCT
          1-Oct           F                                                                                                       All Federal Grant
                                                                                                                                  unexpended balances
                                                                                                                                  for ACD and NCD
                                                                                                                                  appropriations must
                                                                                                                                  be resolved by
                                                                                                                                  October 1, 2010
71

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                                                                     2010 - 2011                                            7/22/20111:07 PMAll Tabs
                                                                     KEY DATES
                                                             FY10 CLOSING FY11 OPENING




           A             B            C                   D                     E                   F                    G                 H
       2010 DATE        Day     APPROPRIATION/       ENCUMBRANCE          DISBURSEMENT           PAYROLL              REVENUE            OTHER
                                   ACCOUNT           MANAGEMENT            MANAGEMENT          MANAGEMENT           MANAGEMENT
                                 MANAGEMENT                                                                          AND CASH
1                                                                                                                    RECEIPTS
2         6-Oct          W                                                                                                        Submit info on
                                                                                                                                  Federal Grant sub-
                                                                                                                                  recipients to General
72                                                                                                                                Accounting Bureau
         15-Oct           F                                                                                                       Higher Ed audited
                                                                                                                                  financial statements
                                                                                                                                  due in final form
                                                                                                                                  Component unit
                                                                                                                                  financial statements
73                                                                                                                                due
         29-Oct           F                                                                                                       Statutory basis
                                                                                                                                  financial report
                                                                                                                                  issuance date

74
75                                                                              DEC
         31-Dec           F                                                                                                       Comprehensive
                                                                                                                                  annual financial report
                                                                                                                                  issuance date

                                                                                                                                  Reports on
                                                                                                                                  compliance and
                                                                                                                                  internal control
76                                                                                                                                issuance date




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