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					                                   MINUTES

                              REGULAR MEETING
                                 MAY 11, 2005

                        SAN MARINO CITY COUNCIL
                       CITY HALL COUNCIL CHAMBER
                          2200 HUNTINGTON DRIVE
                         SAN MARINO, CALIFORNIA

CALL TO ORDER               Mayor Twist called the Regular Meeting of the City
                            Council to order at 7:35 P.M. in the City Hall Council
                            Chamber, 2200 Huntington Drive, San Marino, California.

ROLL CALL                   PRESENT: Councilman Bayle, Councilwoman Brown,
                            Councilman Filutze, Vice Mayor Lin, and Mayor Twist.

                            ABSENT: None.

                            OFFICIALS PRESENT: City Manager Wishner,
                            Assistant City Manager Ballantyne, City Attorney Dorsey,
                            City Clerk Robb, Fire Chief Penido, Chief of Police Farris,
                            Planning and Building Director Saldaña, Director of Parks
                            and Public Works Alderson, Finance Director Bailey,
                            Recreation Director Collins, and City Librarian Crain.

INVOCATION                  Reverend Dr. Thomas Bousman, San Marino Community
                            Church, 1750 Virginia Road, San Marino, CA 91108,
                            provided the Invocation.

WAIVE READINGS              Councilwoman Brown moved and Councilman Bayle
                            seconded the motion to waive the reading of Ordinances
                            and Resolutions. The motion was carried unanimously.

RECOGNITION:

DARYL CHAN AND DAN LEARY – ORGANIZERS OF THE RECREATION
DEPARTMENT FISHING DERBY – APRIL 23, 2005

Recreation Director Collins commented that the Recreation Department does many
special events, and Dan Leary had inquired about holding a Fishing Derby. The Public
Works Department created a fishing pond. It was stocked with 1000 pounds of trout, and
600 kids registered for the event. Ms. Collins stated that excellent responses were
received on the evaluation of the event, and it was very successful. Ms. Collins then
presented trophies to Mr. Chan and Mr. Leary for the “Biggest Fish Award.”
CITY COUNCIL MINUTES – REGULAR MEETING – MAY 11, 2005
PAGE 2

Mr. Chan thanked the City Council for sharing in the vision for this event.

Mr. Leary also thanked the City Council and said he would like to see this become an
annual event.

BOY SCOUTS – SAN MARINO TROOP 355

Mayor Twist recognized a large group of Boy Scouts from San Marino Troop 355 in
attendance at the City Council Meeting to work on their Communication Merit Badge.

APPOINTMENTS:

LIBRARY BOARD OF TRUSTEES

Councilman Bayle reported there are two current serving members of the Library Board
of Trustees who wish to be considered for re-appointment for another term of office.
Susan Maxwell is presently serving as a Full Member, and Jeffrey Groseth as an
Alternate Member of the Library Board of Trustees. Councilman Bayle recommended
reappointing them to a three-year term of office, to expire on May 31, 2008.

Vice Mayor Lin moved and Councilman Filutze seconded the motion to reappoint Susan
Maxwell as a Full Member, and Jeffrey Groseth as an Alternate Member to the Library
Board of Trustees, for a three-year term of office, expiring on May 31, 2008. the motion
was carried unanimously.

NEW BUSINESS:

SET PUBLIC HEARING FOR FIRST READING OF PROPOSED ORDINANCE
NO. O-05-1180, ADOPTING BY REFERENCE THE 2004 CALIFORNIA
ELECTRICAL CODE WITH CITY AMENDMENTS

Planning and Building Director Saldaña reported the State has adopted the 2004
California Electrical Code and the City needs to adopt this by reference with City
amendments. Mr. Saldaña stated that staff recommends the City Council set a public
hearing for first reading of proposed Ordinance No. O-05-1180 for June 8, 2005.

Vice Mayor Lin moved and Councilman Bayle seconded the motion to set a public
hearing for June 8, 2005 for first reading of proposed Ordinance No. O-05-1180,
adopting by reference part 3 of Title 24 of the California Code of Regulations,
comprising the 2004 California Electrical Code, and amending Article 05 of Chapter
XXV of the San Marino Municipal Code. The motion was carried unanimously.

CONSENT CALENDAR

Following the removal of these items from the Consent Calendar – Facility Use
Agreement with the San Marino Unified School District for use of Stoneman School; and
CITY COUNCIL MINUTES – REGULAR MEETING – MAY 11, 2005
PAGE 3

Extension of the Agreement with Willdan for City Engineering Services –
Councilwoman Brown moved and Councilman Filutze seconded the motion to approve
the remainder of the Consent Calendar items, by the following vote:

AYES:         COUNCILMEMBERS BAYLE, BROWN, FILUTZE, VICE MAYOR
              LIN, AND MAYOR TWIST.

NOES:         NONE.

ABSENT:       NONE.

MINUTES OF APRIL 13, 2005

Approved the Minutes of the Regular Meeting held on April 13, 2005 at 7:30 P.M.

MINUTES OF APRIL 22, 2005

Correction to Page 2 of the Minutes of the Adjourned Regular City Council Meeting held
on April 22, 2005. The last sentence on the page should state “…16% in cash…and not
16% in pledges.

Approved the Minutes, with corrections, of the Adjourned Regular Meeting held on April
22, 2005 at 8:00 A.M.

MINUTES OF APRIL 25, 2005

Correction to Page 3 of the Minutes of the Adjourned Regular Joint Meeting with
Members of the San Marino Unified School District Board of Education held on April
25, 2005. The last paragraph, sentence one should state – “…$3.6 million has been
pledged in written and verbal commitments,…”

Approved the Minutes, with corrections, of the Adjourned Regular Joint Meeting with
Members of the San Marino Unified School District Board of Education held on April
25, 2005.

TREASURER’S REPORT

Accepted the Treasurer’s Report on Investments for the month of April, 2005 in the
amount of $20,158,441.79.

DISPOSITION OF SURPLUS CITY EQUIPMENT BY MEANS OF SALE AT
PUBLIC AUCTION

Approved the disposition of surplus City property from the Park Department, Police
Department, and Library, by means of sale at public auction.
CITY COUNCIL MINUTES – REGULAR MEETING – MAY 11, 2005
PAGE 4

EXTENSION OF AGREEMENT WITH UNITED BUILDING SYSTEMS FOR
JANITORIAL SERVICES

Extended the contract for Janitorial Services to United Building Systems for one year, to
May, 2006, and approved an increase in compensation from $1,850 per month to $2,050
per month for additional monthly services of carpet cleaning in the Library and City Hall,
and additional services of stripping and waxing floors every six months.

MEMBERSHIP OF THE AREA E DISASTER MANAGEMENT IN THE
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY

Approved the admission of the Area E Disaster Management (Area E) into the California
Joint Powers Insurance Authority.

AGENDA ITEMS PULLED FROM THE CONSENT CALENDAR:

FACILITY USE AGREEMENT WITH THE SAN MARINO UNIFIED SCHOOL
DISTRICT FOR USE OF STONEMAN SCHOOL

Vice Mayor Lin inquired as to whether the Facility Use Agreement with the San Marino
Unified School District for use of Stoneman School is to be extended.

Recreation Director Collins explained that the City has been leasing Stoneman School
since 2003 for $160,000.00 per year. The School District proposes continuing this
Agreement at the same rate, which includes the operating cost of the swimming pool at
San Marino High School for $21,440.00. Approval of this Agreement will extend the use
of Stoneman School to 2008. Ms. Collins also noted that if the School District obtains
the athletic field, the City Recreation Department will not have priority use of the field.

On motion by Vice Mayor Lin and seconded by Councilwoman Brown, the City Manager
was authorized to execute the Amendment to the Facility Use Agreement between the
San Marino Unified School District and the City of San Marino for $160,000.00
annually. The motion was carried by the following vote:

AYES:          COUNCILMEMBERS BAYLE, BROWN, FILUTZE, VICE MAYOR
               LIN, AND MAYOR TWIST.

NOES:          NONE.

ABSENT:        NONE.
CITY COUNCIL MINUTES – REGULAR MEETING – MAY 11, 2005
PAGE 5

EXTENSION OF THE AGREEMENT                         WITH     WILLDAN        FOR     CITY
ENGINEERING SERVICES

Gene Ruckh, 910 Sherwood Road, stated he objects to the continuation of the contract
with Willdan for City Engineering Services or any increase in payments for this service.
Mr. Ruckh further stated he feels their work is incompetent.

Councilman Filutze inquired as to whether additional bids were received for this service.

City Manager Wishner stated no additional bids were received. This agenda item is for
consideration of extension of the present City Engineering Services.

Parks and Public Works Director Alderson commented that Willdan has provided
Engineering Services to the City since July, 2002.

Councilman Bayle noted the extension of the Agreement is for a period of one year, and
inquired as to the monitoring of the performance of Willdan.

City Manager Wishner responded and stated that the City is monitoring the performance
of Willdan for City Engineering Services.

Mayor Twist noted that Willdan has been under budget on their expenditures this fiscal
year.

Mayor Twist moved and Councilman Bayle seconded the motion to extend the contract
for Civil and Traffic Engineering Services with Willdan for the Fiscal Year 2005-2006,
which will include a 4.4% increase in compensation. The motion was passed by the
following vote:

AYES:          COUNCILMEMBERS BAYLE, BROWN, VICE MAYOR LIN, AND
               MAYOR TWIST.

NOES:          COUNCILMAN FILUTZE.

ABSENT:        NONE.

DISBURSEMENTS REPORT:

Councilman Bayle moved and Vice Mayor Lin seconded the motion to approve the
Disbursements Report for the month of April, 2005 in the amount of $701,427.67, and
Payroll for the month of April, 2005 in the amount of $610,323.50.

WRITTEN COMMUNICATIONS:

None.
CITY COUNCIL MINUTES – REGULAR MEETING – MAY 11, 2005
PAGE 6

PUBLIC COMMENTS:

San Marino High School Students Irma Darmali, Petra Witarsa, Kevin Hwang, and
Debbie Liang, addressed the City Council and reported they have finalized their plan for
a walk to aid the Tsunami victims. The Tsunami Walk will be held in Lacy Park on
Saturday, May 14, 2005 at 9:30 A.M. The team stated they had assistance from many at
San Marino High School, Recreation Director Cindy Collins, and Assistant City Manager
Matt Ballantyne in making the Tsunami Walk a reality. The team invited the members of
the City Council to attend and participate in the walk, and presented invitations to the
Council.

Mayor Twist thanked the team for their undertaking in this event to aid the Tsunami
victims.

Gene Ruckh, 910 Sherwood Road, referred to the Facility Use Agreement with the San
Marino Unified School District for use of Stoneman School and suggested limiting the
operations and maintenance costs of the San Marino High School swimming pool. Mr.
Ruckh also commented that the budget items of wages and salaries included in the
proposed Fiscal Year 2005-2006 Budget appear to be 80% of the total costs to the City.
Mr. Ruckh feels there should not be an increase of 3-4% per year in salaries, and feels the
City has not seen the end of PERS. While Mr. Ruckh realizes there are contractual
obligations, other employment categories are up for review. He feels an employee should
not be able to retire with a 3% increase per year and have more income in a few years
than if they were working.

Catherine Falk-Rothchild, 2500 Monterey Road, stated she feels she has been harassed in
the last ten days with bogus code enforcement items, and that it is becoming intolerable
to live in San Marino. Ms. Rothchild stated her pool maintenance contractor has worked
for her for four years, and he has been cited for things he did not know about. She feels
he should have been given a warning. Ms. Falk-Rothchild feels this is unfair treatment.
She has been cited for trimming hedges and for her garage being turned into a room. She
feels she is being punished for advocating safety on Los Robles Avenue. Ms. Falk-
Rothchild stated she wants feedback from the City, and that she is prepared to file suit.

Mayor Twist received Ms. Falk-Rothchild’s comments, and explained this is not a
question and answer session, and that the City Council can only receive public comments
on items not on the agenda.

MANAGER’S REPORT:

None.

CLOSED SESSION REPORT:

None.
CITY COUNCIL MINUTES – REGULAR MEETING – MAY 11, 2005
PAGE 7

FUTURE MEETINGS SCHEDULE:

    •   Friday, May 27, 2005 – 7:00 A.M. – Adjourned Regular Meeting of the City
        Council – San Marino Police Department Emergency Operations Center, 2200
        Huntington Drive, San Marino, California – CANCELLED.
    •   Monday, May 30, 2005 – MEMORIAL DAY HOLIDAY (City Offices
        Closed).
    •   Monday, May 30, 2005 – 9:00 A.M. – MEMORIAL DAY EVENT – Lacy Park
        (Patton Memorial), 1485 Virginia Road, San Marino, California.
    •   Thursday, June 2, 2005 – 4:00 P.M. – Adjourned Regular Meeting of the City
        Council – Budget Study Session – San Marino Police Department Emergency
        Operations Center, 2200 Huntington Drive, San Marino, California.
    •   Monday, June 6, 2005 – 5:30 P.M. – Adjourned Regular Joint Meeting of the
        City Council with Members of the San Marino Unified School District Board of
        Education – Superintendent’s Office – 1665 West Drive, San Marino, California
        – CANCELLED.
    •   Wednesday, June 8, 2005 – 5:30 P.M. – 7:30 P.M. – Chamber of Commerce
        Mixer, Huntington Library, 1150 Oxford Road, San Marino, California.
    •   Wednesday, June 8, 2005 – 6:00 P.M. – Adjourned Regular Meeting of the City
        Council – San Marino Police Department Emergency Operations Center – 2200
        Huntington Drive, San Marino, California.
    •   Wednesday, June 8, 2005 – 7:30 P.M. – Regular Meeting of the City Council –
        City Hall Council Chamber, 2200 Huntington Drive, San Marino, California.
    •   Friday, June 24, 2005 – 7:00 A.M. – Adjourned Regular Meeting of the City
        Council – San Marino Police Department Emergency Operations Center, 2200
        Huntington Drive, San Marino, California.
    •   Monday, July 4, 2005 – JULY FOURTH HOLIDAY (City Offices Closed).
    •   Monday, July 4, 2005 – JULY FOURTH EVENT - 5:00 P.M., Fourth of July
        Parade; 9:00 P.M., Fireworks – Lacy Park, 1485 Virginia Road, San Marino,
        California.
    •   Wednesday, July 13, 2005 – 6:00 P.M. – Adjourned Regular Meeting of the City
        Council – San Marino Police Department Emergency Operations Center, 2200
        Huntington Drive, San Marino, California.
    •   Wednesday, July 13, 2005 – 7:30 P.M. – Regular Meeting of the City Council –
        City Hall Council Chamber, 2200 Huntington Drive, San Marino, California.
    •   Friday, July 22, 2005 – 7:00 A.M. – Adjourned Regular Meeting of the City
        Council – San Marino Police Department Emergency Operations Center, 2200
        Huntington Drive, San Marino, California.

ADJOURNMENT:

At 8:06 P.M., Vice Mayor Lin moved and Councilman Bayle seconded the motion to
adjourn the Regular Meeting of the City Council to the Adjourned Regular Meeting of
the City Council to be held at 4:00 P.M. on Thursday, June 2, 2005 in the San Marino
CITY COUNCIL MINUTES – REGULAR MEETING – MAY 11, 2005
PAGE 8

Police Department Emergency Operations Center, 2200 Huntington Drive, San Marino,
California. The motion was carried unanimously.

The next REGULAR meeting of the City Council will be held at 7:30 P.M. on
Wednesday, June 8, 2005, in the City Hall Council Chamber, 2200 Huntington Drive,
San Marino, California.

				
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