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									                                                         ICT DR Framework




Guideline:               GL06.3 Recovery Plan Run Sheet
Supporting:     Standard DR06 Detailed Recovery Plans
Version:        1.0
Release Date:   1st February 2006
________________________________________________________________

1 Introduction
This guideline describes and provides Recovery Plan Run-sheet templates that will supplement
the Detailed Recovery Plans in Standard DR06. Such run-sheets will demonstrate integration of
Crisis, ICT DR and BCP activities, milestones, relationships between recovery strategies, plus
daily and weekly activities. It will also provide a perspective for each team to understand its role in
the organisation’s recovery and where it will be accommodated.
Recovery Run-sheets also play an important role in the test environment and test performance
tracking.


2 Summary
The Recovery Run-sheet can be used as a guide in training, testing and in activation of the ICT
DR Plan. The Run-sheet provides a holistic view of all the tasks required to be undertaken and
milestones to be met for the resumption of business operations. It provides a complete view of
task association.
The run-sheet attached is an example that covers Crisis, ICT Recovery, and Business Recovery


3 Rationale
To ensure that the plan covers all milestones. To ensure that the DR Manager has an overview of
the recovery process. It is also a valuable training tool.




4 Key points
Design a simple scenario upon which to base the plan.
Milestones should be established and built into this overall view of the plan. Use call-outs to
explain the milestones and other important events.
Highlight the various players – Crisis Team/Incident Analysis Team/Emergency Management
Team as well as the ICT DR teams.
                                                                                              Guideline: GL06.3 Recovery Run Sheet Sample and Template


                      Further Guideline Notes
                      Incomplete Recovery Run-sheet Sample
                             DISASTER
 x = 1 Hour                   STRIKES               Emergency                Workarounds                                                   Recovery                                       Recuperation
 X = Milestone                                           Day 1           Day 2           Day 3           Day 4           Day 5       Week 2    Week 3    Week 4    Week 5
                                                    1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
Incident Analysis Team
  Leader Notified                                       x
  Notify Team                                           x                                                                 Scenario:
  Meet at Crisis Centre                                     x                                                             At 7:45 am Monday December 1 20XX radio news services
  Confer with Authorities                                   x               Milestone #1
                                                                                                                          announce that a major fire has caused extensive damage
  Damage assessment                                             x            Time Zero
                                                                                                                          to X Government Office and access to the area has been
  Closure assessment                                            x                                                         closed. It is believed that the building was empty at the
  Disaster declaration                                              X                                                     time of the fire.
  Core Communications Team
  Sites                                                             x
  Managers                                                          x
  Customers                                                         x
  Suppliers                                                         x       Firebrigade leaves
  Staff                                                             x           disaster site
  Press Conference                                                  x
  Re-direct mail                                                    X
  General staff meeting                                                 x x x x
  Disaster site security                                                x
  Salvage                                                                   x x x x x
ICT Recovery Teams
  Notify DR facilities provider of need to occupy                   x
  ICT Recovery Teams meet at DR site                                x
  Test communications from DR site                                      x
  Restore IT infrastructure / applications                                      x
  Restore e-mail                                                                    x         Milestone #4
  Restore full telephony                                                            x        ICT recovered
  Restore other business critical applications                                      x
  Implement remote access                                                               X
                                                                                                Milestone #2
Recovery Command Team
                                                                                                 Recovery
  Command Centre                                                                x
                                                                                                monitoring
  Establish contact with all teams                                              x                                           Milestone #3
  Confirm key plan milestones                                                   x   x   x   x                   Staff in emergency accommodation:
  Commence monitoring                                                           x   X   x   x x x              Home: Acc. Rec; Acc. Pay; Tax; Legal;
  Staff to home offices                                                         x   x   x   X x                          Treasury; Asset Mgt
  Staff to command centre                                                       x   x   x   X x x x x              Command Centre: Payroll; HR
Staff Services Recovery
  Payroll
  Operate from CC                                                           x x     x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
  Establish payrolls effected                                                 x     x
  Communicate with site payroll officers                                      x     x
  Communicate with banks re pay re-run                                        x     x
  Prepare payroll data                                                                    x x x x
  Transmit previous week's file                                                                     x x x x                       x x x x x x
  Data capture of site pays due                                                                     x x x x x x x
  Daily report to CC                                                                            x               x               x               x
  Operate from temporary offices                                                                                        x x x x x
  Business as usual
  HR
  Attend General Staff Meeting                                                  x x x
  Operate from CC                                                           x               x x x x x
  Communicate with unions re pay re-run                                         x x x                 x x x
  Communicate with staff re pay re-run                                                      x x x x x x x x x x x
  Operate from temporary offices                                                                                          x x x x x x x x
  Daily report to CC                                                        x                      x                  x                 x                   x
  Business as usual
Finance Services Recovery
  Account Receivable
  Attend General Staff Meeting                                                  x x x




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                      ICT DR Guideline GL06.3 Recovery Plan Run Sheet-TM-11Nov05-v1.0-CIO.doc
                                                            Guideline: GL06.3 Recovery Run Sheet Sample and Template




                                                                                          Recovery Run Sheet
                                                                                          Template-TM-19Oct05
                Recovery Run-sheet Template
x = 1 Hour                            Emergency    Workarounds                                      Recovery                                   Recuperation
X = Milestone                             Day 1           Day 2           Day 3           Day 4           Day 5       Week 2    Week 3    Week 4    Week 5
                                     1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5




                                                                                                                                  Page 3 / 4
                ICT DR Guideline GL06.3 Recovery Plan Run Sheet-TM-11Nov05-v1.0-CIO.doc
                                           Guideline: GL06.3 Recovery Run Sheet Sample and Template



Table 1—Document version information

   Author                        Office of the Chief Information Officer

   Short description             Guideline supporting the ICT DR standard

   Keywords                      Guideline, publications, list

   File name                     ICT DR Guideline GL06.3 Recovery Plan Run Sheet-TM-11Nov05-v1.0-CIO.doc

   Location                      J:\Office of the CIO\WoVG ICT Strategy Policies Standards\Approved Artifacts\Disaster
                                 Recovery\Guidelines\ICT DR Guideline GL06.3 Recovery Plan Run Sheet-TM-11Nov05-
                                 v1.0-CIO.doc

   This copy printed

   Version and date              V1.0                  2005-10-04

   Version history               Number                Comment

                                 v1.0                  Approved




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ICT DR Guideline GL06.3 Recovery Plan Run Sheet-TM-11Nov05-v1.0-CIO.doc

								
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