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					                                     ANNEX II: TERMS OF REFERENCE
1. BACKGROUND INFORMATION ............................................................................................... 3
    1.1 Beneficiary country........................................................................................................ 3
       1.2       Contracting Authority..................................................................................................... 3
       1.3       Relevant country background ....................................................................................... 3
       1.4       Current state of affairs in the relevant sector ................................................................ 3
       1.5       Related programmes and other donor activities: .......................................................... 3

2. OBJECTIVES, PURPOSE & EXPECTED RESULTS ................................................................ 3
    2.1  Overall objective ........................................................................................................... 3
       2.2       Purpose......................................................................................................................... 4
       2.3       Specific objectives ........................................................................................................ 4
       2.4       Results to be achieved by the Consultant ..................................................................... 4

3. ASSUMPTIONS & RISKS .......................................................................................................... 5
    3.1 Assumptions underlying the project intervention. ......................................................... 5
       3.2       Risks ............................................................................................................................. 5

4. SCOPE OF THE WORK ............................................................................................................ 5
    4.1  General ......................................................................................................................... 5
       4.2       Project description ........................................................................................................ 5
       4.3       Geographical area to be covered.................................................................................. 7
       4.4       Target groups................................................................................................................ 7
       4.5       Specific activities ........................................................................................................... 7
       4.6       Scope of the Civil Works............................................................................................... 8
       4.7       Scope of the Supplies: .................................................................................................. 9
       4.8       Distribution of the Civil Works and supplies on the sites. ............................................. 9
       4.9       Project management ................................................................................................... 11

5. LOGISTICS AND TIMING ........................................................................................................ 11
    5.1  Location ...................................................................................................................... 11
       5.2       Commencement date & Period of execution .............................................................. 11

6. REQUIREMENTS .................................................................................................................... 11
    6.1  Personnel .................................................................................................................... 11
       6.2       Key experts ................................................................................................................. 12
       6.3       Other experts .............................................................................................................. 15
       6.4       Support staff & backstopping ...................................................................................... 15
       6.5       Office accommodation ................................................................................................ 15
       6.6       Facilities to be provided by the Consultant ................................................................. 15
       6.7       Equipment ................................................................................................................... 16
       6.8       Incidental expenditure ................................................................................................. 16
       6.9        Expenditure verification.............................................................................................. 16

7. REPORTS ................................................................................................................................ 16
    7.1 Reporting requirements .............................................................................................. 16



Sofia - 07.08.2006
Terms of reference for Technical Assistance for Supervision of the Civil Works


       7.1.1 Inception Report .......................................................................................................... 16
       7.1.2 Progress Report .......................................................................................................... 16
       7.1.3 Final Report ................................................................................................................ 16
       7.2      Submission & approval of progress reports ................................................................ 16
       7.3      Timing: ........................................................................................................................ 16
       7.4      Number of report(s) copies ......................................................................................... 17

8. MONITORING AND EVALUATION ......................................................................................... 17
    8.1  Definition of indicators................................................................................................. 17
       8.2      Special requirements .................................................................................................. 17




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Terms of reference for Technical Assistance for Supervision of the Civil Works




1.      BACKGROUND INFORMATION


1.1     Beneficiary country

Bulgaria

1.2     Contracting Authority

Central Finance and Contracts Unit (Bulgaria)

1.3    Relevant country background
In order to enforce the harmonized Bulgarian legislation in the field of maritime safety
and to respond fully to the requirements of the international maritime conventions
Bulgarian government started creation of a Vessel Traffic Management Information
System (VTMIS). To complete the system and to ensure that the objectives of the
VTMIS are reached the country committed itself to provide the necessary investments
via the Phare Programme and via the national budget. The implementation of the
VTMIS project is envisaged to be done in three phases and should be completed by
2008.

1.4      Current state of affairs in the relevant sector
Within the scope of the Project VTMIS Phase 2, the alignment with the achievements of
the EC countries in the vessel traffic management, port information systems and SAR
services is the main objective.
The first NPAA priority is the maritime safety. With the vessel information services, the
institutional building and the legal framework, the Maritime Administration will fulfill
the responsibilities of the Coastal State under the requirements of UNCLOS.

1.5     Related programmes and other donor activities:

N/A

2.      OBJECTIVES, PURPOSE & EXPECTED RESULTS

2.1   Overall objective
The overall objective of the project VTMIS Phase 2 of which the contract for TS
(Technical supervision) will be part, is as follows:

2.1.1   Strengthening of marine safety in the Bulgarian territorial waters:
       prevention of dangerous situations on the Bulgarian territorial waters,
       limitation of effects of accidents in the Bulgarian territorial waters.
       assistance in cases of distress and Search and Rescue.

2.1.2 Enhancing the efficiency in the Bulgarian ports contributing to the development
      of the transport multi-modal chain in connection with the EU Transport
      Corridors. Development is aimed at both sides: inland and seaside.



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Terms of reference for Technical Assistance for Supervision of the Civil Works


2.1.3 Protection of the (marine) environment on Bulgarian territorial waters
       (prevention of damage to the quality of surface water and air by shipping in the
       Bulgarian coastal area, harbor basins and navigable inland waters).
2.2    Purpose
     The purpose of the project VTMIS Phase 2 is to enhance the technical structure of
the Bulgarian VTMIS as an integrated instrument for full achievement of the global
objectives stated above, in line with EC-Directives 93/C-271/01, 2158/93, 94/57/EC,
95/21/EC, and the IMO Resolution A.857 (20), SOLAS 74/78 as amended, ITU-
GMDSS, in conformity with the IALA (International Association of Lighthouse
Authorities) VTS Guide and the IALA (International Association of Lighthouse
Authorities) AIS Guide.

Specific objectives

2.2.1 The specific objectives of this Technical Assistance assignment are to carry out
      the Civil Works Supervision in full compliance with the relevant Bulgarian laws
      as follows:
2.2.2 To carry out the Supervision of the Civil Works in full compliance with the
      Bulgarian legislation in force for the sites as per Volume II of TS, namely the
      civil works for sites Balchik 2 (new site), Pomorie, Varna North – Trakata (new
      site), Varna Lake - Post 2, Galata 2 – Fichoza (new site), Beloslav 2 (new site),
      Burgas Oil Port (new site);
2.2.3 To give the PIU and the IA adequate support and strength in monitoring the
      implementation of the Contract for the Civil Works and Supplies for the other
      remaining sites.
2.2.4 To assure that the Civil Works are done in compliance with the relevant
      Bulgarian territorial arrangement act.
2.2.5 To assure that the relevant documentation is prepared and provided to the
      relevant authorities.
2.2.6 To assure that using permit for the ready built structures is issued by the
      responsible authorities.

2.3     Results to be achieved by the Consultant

2.3.1 The scope of responsibilities:
The Consultant shall provide Technical Assistance to the PIU/EAMA in full conformity
with PRAG rules in force and the following national rules:
Territory Arrangement Act (para 160 – 168);
Ordinance No 2 dated 2003 on the introduction into operation of construction sites in
the Republic of Bulgaria and minimum warranty terms for construction and montage
works, facilities and construction sites implemented;
Ordinance No 3 dated 2003 on the preparation of deeds and protocols during
construction.

2.3.2 The scope of work:
      The Contractor shall oversight directly the design and implementation of the
      civil works and ensure the conformities of the civil work to be done in
      accordance with the valid Bulgarian legal basis.



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Terms of reference for Technical Assistance for Supervision of the Civil Works


2.3.3 The required outputs are:
      Advice on Approved Detailed Programme drafted by the contracted company for
      the Civil Works for each and other site of the VTMIS system;
      Approved Working Drawings prepared by the Contractor for the Works
      according to the Tender Dossier;
      Civil Works executed according to the approved programme/time-schedule and
      relevant Bulgarian legislation;
      To carry out any other task related to the Direction and Supervision of the works
      as may be requested by the PIU

3.      ASSUMPTIONS & RISKS

3.1     Assumptions underlying the project intervention.

Supply contract implemented in line with the agreed schedule

3.2    Risks
3.2.1. Bad atmospheric conditions

3.2.2. Delay of the construction

3.2.3. Delays in installation process and implementation

4.      SCOPE OF THE WORK
4.1     General
4.1.1 Some Civil Works (CW) are envisaged for the 2nd phase as well. CW will cover
      renovation of four existing sites, including installation and setting up of 7 radars,
      3 RDF, CCTV and Thermo vision cameras, as well as setting/building of up to
      five new sites on already chosen locations at Black Sea cost.

4.1.2 The implementation of the 2nd phase is envisaged to be carried out via one
      supply contract. The Supplier will be required to carry out a Detailed Design of
      the necessary CW and to complete them, ether via sub-contractor or on his own.


4.2     Project description

In order to enforce the harmonized Bulgarian legislation in the field of maritime safety
and to respond fully to the requirements of the international maritime conventions
Bulgarian government started creation of a Vessel Traffic Management Information
System (VTMIS). To complete the system and to ensure that the objectives of the
VTMIS are reached the country committed itself to provide the necessary investments
via the Phare programme and via the national budget. Implementation of the VTMIS
project will pass several phases and should be completed by 2008.

The first phase, financed via the PHARE project BG 0012.01 was completed in 2004.
During the first phase the following was achieved:




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Terms of reference for Technical Assistance for Supervision of the Civil Works


             Creation of initial VTMIS with the following configuration: Operation
              Centre for Management and Control (OCMC) over the system located at the
              Directorate Maritime Administration (DMA) Varna, Radar Sensor
              subsystem, Subsystem for Hydrologic and Meteorological observations;
              Subsystem for VHF, Radio Direction Finding subsystem (RDF), Automatic
              Identification Services (AIS) transponder subsystem - base stations (BS) for
              coverage of the Bulgaria coast, Subsystem for Differential Global
              Positioning (DGPS), Information Subsystem;
             VHF Communication subsystem for coverage of the Global Maritime
              Distress & Safety System (GMDSS) A1 Area, comprising the following
              configuration: Operating Management and Control Centre (OMCC) of the
              system, Redundant OMCC functions, Base stations covering GMDSS A1
              Area, Monitoring receiver at Emine site;
             Telecommunication network which includes Microwave Carrier Link
              (MCL), Radio Relay stations, Wide Area Network (WAN) equipment
              (routers), wireless and wired Local Area Network (LAN) and the associated
              components (flexible multiplexing – system of multiplexes/routers
              connecting all elements of VTMIS, GMDSS and MCL at the different sites),
             The equipment of the Operating Centers and the Technical Service Unit for
              management and maintenance of the system.

With the completion of the Project PHARE BG 0012.01 the basic communication
backbone of the VTMIS was built. Due to the limited resources for the Phase I of the
Project only part of the equipment have been integrated into initial VTMIS: the core of a
VTMIS which is a radar subsystem and image processing capability is with partial
coverage only. There are only 3 RDF sets. The DGPS equipment is only for coverage of
the Varna Lake zone – 1 DGRP reference station. IT/DB subsystem system for
management and disseminating of the traffic information to the external users was not
included.

The Civil Works for I phase comprised: mast towers, housing of the equipment, power
supply arrangements, connecting roads and infrastructure, preparation and renovation of
the rooms and the buildings at the communication sites and the operational centers
situated in 33 sites.

After completing the project PHARE BG0012.01 Bulgarian Executive Agency Maritime
Administration (EAMA) prepared a Status Report on the first phase of the VTMIS
project. This Report provides basic information on the stage of implementation of the
Bulgarian VTMIS project, a plan (strategy) for the implementation of its second phase
as well as a vision for the finalization of the whole system.

Forthcoming is the 2nd phase of the project for which the PHARE project BG
2003/004-937.04.01 provides financing. The core activity of the 2nd phase is the
development and extension of the radar subsystem and the image processing capability
in the following directions:
           Radar Sensors and Radar tracking systems;
           Radar data processing system;
           Radio Direction Finding.



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Terms of reference for Technical Assistance for Supervision of the Civil Works


It is envisaged in the Phase 2 to be continued the building and expansion of the radar
observation and the RDF subsystems, the MCL subsystem, the DGPS subsystem for the
coverage of the Burgas area, the hydro-meteo stations; will be completed the hardware
and software for the Database subsystem for the management of the traffic data and their
dissemination and exchange with external users.

Under 2nd phase of the project is planed to be delivered end installed the following
equipment:
          System components which include: Radars, RDF, VTS-VHF BS, CCTV and
           Thermo vision cameras for monitoring of narrow channels and areas
           difficult for navigation, hydro-meteo stations, IT/DB subsystem, DGPS
           reference stations;
          Power supply and the security equipment which include: Power supply
           rectifiers, UPS devices, Emergency power supply, burglar and security
           equipment for the new radar sites.
          Radio relay stations.

      Some Construction Works (CW) are envisaged for the 2nd phase as well. CW will
      cover renovation of four existing sites, including installation and setting up of 3
      radars, 3 RDF, CCTV and Thermo vision cameras, as well as setting/building of up
      to five new sites on already chosen locations at Black Sea cost.

      The implementation of the 2nd phase is envisaged to be carried out via one supply
      contract. The Supplier will be required to carry out a Detailed Design of the
      necessary CW and to complete them, ether via sub-contractor or on his own.

4.3      Geographical area to be covered
      Location of the assignment is the city of Varna / city of Burgas and region of Black
      Sea cost.

4.4   Target groups
        Approved Detailed Programme drafted by the contracted company for the
         Works for each and other site of the VTMIS system;
        Approved Working Drawings prepared by the contracted company for the
         Works according to the Tender Dossier;
        Civil Works executed according to the approved programme/time-schedule
         and relevant Bulgarian legislation;
        To carry out any other task related to the Direction and Supervision of the
         works as may be requested by the PIU.
4.5   Specific activities
Specific activities of the Technical Assistance (TA) for the Civil Works Supervision.

The TA will carry out - in compliance with the EU PHARE procedures - the following
not exhaustive list of tasks and duties mainly split in two phases:

4.5.1 (September 2006 – October 2006)

After the signature of the contract and prior to the Commencement of the Civil Works
and to the Delivery and Installation of the Technical Equipments:



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Terms of reference for Technical Assistance for Supervision of the Civil Works


To advise on the Design tailed Programme drafted by the contracted company for the
Works for each and other site of the VTMIS system;
4.5.2 (October 2006 – August 2007)
during the progress of the Works and the Delivery and Installation of the Technical
Equipments:
4.5.2.1 To supervise/direct the civil Works according to the applicable bulgarian law;
4.5.2.2 To monitor the progress of the works by comparing the actual progress with
          the approved programme of the works and to recommend the Contractor the
          appropriate measures to be taken, in case the works are behind schedule;
4.5.2.3 To arrange and take part to regular site progress meetings by liaising with the
          municipalities’ representatives;
4.5.2.4 To prepare draft agendas and minutes of meetings of all formal visits in which
          he participates;
4.5.2.5 To Advise the Supplier/Beneficiary on possible ways to avoid unforeseen
          extra expenditures for the project;
4.5.2.6 To Advise the Supplier/Beneficiary on any possible claim or contractual
          problems arising during the works;
4.5.2.7 To Liaise under the technical and contractual aspects with the Contracting
          Authority, trough the PIU, for a smooth and effective progress and successful
          completion of the works;
4.5.2.8 To carry out any other task related to the Direction and Supervision of the
          works as may be requested by the PIU.
4.5.2.9     The Civil Works part of the Project comprises of:
4.6       Scope of the Civil Works
4.6.1 Design and build of engineering equipment – steel structures for mounting of
radar and radio relay antenna systems and systems for observation and control of the
vessel traffic;

4.6.1.1 Delivery and installation of new steel structures for RSS, VHF and radar
        antennas for the new sites according to the specifications as described in
        Volume 1 and referred to Table 1;

4.6.1.2 Delivery and installation of steel structure to the existing steel towers, installed
        at the existing sites, for RSS,VHF, RDF, DGPS and radar antennas according
        to the Table 1;

4.6.2 Design and build of access roads for heavy machinery and mobile cranes for
      mounting of steel structures;

4.6.3 Site leveling and fencing

4.6.4 Design and build of external electricity supply lines;

4.6.5 Design, supply and mounting of modular equipment – containers for the radio
      equipment and the emergency power supply equipment;

4.6.6 Renovation and repair works on existing steel structures;

4.6.7 Renovation and repair works on existing solid buildings and premises;



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Terms of reference for Technical Assistance for Supervision of the Civil Works


4.7    Scope of the Supplies:
The supplies, falling under Civil Works Project part, include supply and installation of:

4.7.1 Diesel generators;
4.7.2 Air conditioners;
4.7.3 Equipment for existing diesel generators;

4.8     Distribution of the Civil Works and supplies on the sites.
The distribution of the civil works and supplies for the different sites is shown in the
table below. The scope of the works and supplies is shown as a sequence of their
reference numbers in the Technical Specification of the Project.


   Site Name                         Civil Works                               Supplies         Remarks
                                     4.6.1.2.                                  4.7.3.
   Balchik 1                                                                                    -
                                     4.6.1.1.; 4.6.4; 4.6.5.                   4.7.1.; 4.7.2.
   Balchik 2                                                                                    New site
                                     4.6.1.2.                                  -
   Kichevo                                                                                      -
                                     4.6.1.2.                                  -
   TV Tower                                                                                     -
                                     4.6.1.2.                                  -
   RK Varna                                                                                     -
                                     4.6.1.2.                                  -
   TV Beloslav                                                                                  -
                                     4.6.1.1.; 4.6.4; 4.6.5.                   4.7.1.; 4.7.2.
   Varna North (Trakata)                                                                        New site
                                     4.6.1.1.; 4.6.3.; 4.6.4; 4.6.5.           4.7.1.; 4.7.2.
   Fichoza (Galata 2)                                                                           New site
                                     4.6.1.2.; 4.6.6; 4.6.7.                   4.7.1.; 4.7.2.
   Post 2                                                                                       -
                                     4.6.1.2.                                  4.7.1.
   Post 3                                                                                       -
                                     4.6.1.1.; 4.6.2.; 4.6.3.; 4.6.4; 4.6.5.   4.7.1.; 4.7.2.
   Beloslav 2                                                                                   New site
                                     4.6.1.2.; 4.6.7.                          4.7.1.
   Goritza                                                                                      -
                                     4.6.1.2.                                  4.7.3.
   Pomorie                                                                                      -
                                     4.6.1.2.                                  -
   RK Bourgas                                                                                   -
                                     4.6.1.1.; 4.6.4; 4.6.7.                   4.7.1.; 4.7.2.
   Bourgas Oil Port                                                                             New site
                                     4.6.1.2.                                  4.7.3.
   p.Kitka                                                                                      -


4.8.1        While building the team the Consultant has to have the flexibility to propose
             adequate team composition, in order to provide most appropriate and well-
             targeted expertise to ensure fulfillment of his duties, including more
             appropriate distribution of the m/m amongst the experts. The Consultant has




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Terms of reference for Technical Assistance for Supervision of the Civil Works


            the option to involve extra experts and split tasks if necessary, in order to
            cover the above mentioned fields of expertise.
However:
4.8.2    the total number of calendar man-days designated for the expertise should not
         be exceeded;
4.8.3    functions and assignments will be clearly delimited and overlapping should be
         avoided.
4.8.4    The Consultant is required to describe his approach to the assignment, the
         tasks, work programme, experts allocation etc. in the submitted as part of its
         proposal Method and Organization.
4.8.5    The expenses for these shall be deemed to have been included in the Global
         Price

4.8.6       The TA will carry out - in compliance with the EU PHARE procedures - the
            following not exhaustive list of tasks and duties mainly split in two phases:

    Phase I (November 2006) - after the signature of the contract and prior to the
    Commencement of the Works and to the Delivery and Installation of the Technical
    Equipments:

       To approve the Detailed Programme drafted by the contracted company for the
        Works for each and other site of the VTMIS system;

       To approve the Working Drawings to be prepared by the contracted company for
        the Works according to the Tender Dossier (Volume 2 of TS annexed to the
        contract). Note that the Working Drawings are needed for issuing relevant
        permits prior to the commencement of the works;

       To Issue the Commencement of the Works order to the Contractor.

    Phase II (November 2006 – Dec. 2006) - during the progress of the Works and the
    Delivery and Installation of the Technical Equipments:

       To Supervise/Direct the civil Works according to Bulgarian law;

       To Monitor the progress of the works by comparing the actual progress with the
        approved programme of the works and to recommend the Contractor the
        appropriate measures to be taken, in case the works are behind schedule;

       To Arrange and take part to regular site progress meetings by liaising with the
        municipalities’ representatives;

       To Prepare draft agendas and minutes of meetings of all formal visits in which
        he participates;

       To Advise the Supplier/Beneficiary on possible ways to avoid unforeseen extra
        expenditures for the project;

       To Advise the Supplier/Beneficiary on any possible claim or contractual
        problems arising during the works;



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Terms of reference for Technical Assistance for Supervision of the Civil Works


         To Liaise under the technical and contractual aspects with the Contracting
          Authority, trough the PIU, for a smooth and effective progress and successful
          completion of the works;

         To carry out any other task related to the Direction and Supervision of the works
          as may be requested by the PIU.


4.9    Project management
4.9.1 Responsible body
Central Finance and Contracts Unit, Ministry of Finance, (Bulgaria)

4.9.2 Management structure
    The structure is as follows:

             EC Delegation in Sofia – responsible for the overall monitoring of the
              implementation of the VTMIS project

             Contracting Authority - Central Finance and Contracts Unit, Ministry of
              Finance, (CFCU)

             Beneficiary Institution – Executive Agency Maritime Administration, (
              EAMA)

4.9.3 Facilities to be provided by the Contracting Authority and/or other parties


      N/A

5.        LOGISTICS AND TIMING
5.1       Location
Location of the assignment is the city of Varna / city of Burgas and region of Black Sea
cost. The Supervisor Company/Engineer expert team, Bulgarian, will be based in their
own offices, and will have to liaise with the PIU and the IA Head Quarters in Sofia and
Varna and with the responsible of the Municipality technical office and the appointed
personnel(s).
5.2   Commencement date & Period of execution
5.2.1 The supply contract for the implementation of the project was signed on 30th of
      May 2006. The implementation began a month later. The period of execution is
      17 months.

5.2.2 The intended commencement date for the TA is 1st of November 2006 and the
      period of execution of the contract will be 13 months from this date. Please refer
      to Articles 4 and 5 of the Special Conditions for the actual commencement date
      and period of execution.

6.        REQUIREMENTS
6.1       Personnel




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Terms of reference for Technical Assistance for Supervision of the Civil Works


The Contractor shall provide qualified experts with a minimum of ten years professional
experience, required for the implementation of the services described in this ToR. For
the execution of the project the following expertise is required:

6.2    Key experts
All experts who have a crucial role in implementing the contract are referred to as key
experts. The profiles of the key experts for this contract are as follows:

6.2.1 Key expert 1
Team Leader

Qualifications and skills
    university degree in architecture at a recognized University
    project management skills
    fluency in English
    computer skills – MS Office, AutoCAD
    Certificate for designer’s qualification registered in the Chamber of engineers in
       investment designing

        General professional experience
       at least 10 years sound professional experience, including:
       implementation and management of site planning, landscape planning, design
        works and constructions projects;
       consultancy and building supervision in designing and construction of public
        services, road buildings, industrial buildings, electrical networks,
        telecommunication networks;
       geodesic surveying or metal structures surveying
       experience in managing large projects
       experience in organizing and overseeing administrative and logistical support;

Specific professional experience
    knowledge about the Bulgarian legislation in the sphere of construction works
    at least 5 years experience in supervision of works conducted in conformity with
        the requirements of the National Construction Supervision Directorate
    experience in managing a supervision team
    experience in supervising and coordinating all technical aspects of supervision

6.2.2 Expert 2:

Civil Engineer Expert

Qualifications and skills
    University degree in industrial or civil engineering at a recognized University
    fluency in English
    Computer skills – MS Office, AutoCad

General professional experience
    At least 10 years of experience in the construction engineering, including:



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Terms of reference for Technical Assistance for Supervision of the Civil Works


         constructional engineering for industrial projects
         consultant and building supervisor in designing and construction projects in the
          scope of public services, road building, construction of office-buildings,
          industrial buildings
         consultant and building supervisor in designing and construction projects in the
          scope of electrical networks, telecommunication networks

Specific professional experience
     at least 5 years experience in supervision of works conducted in conformity
         with the requirements of the National Construction Supervision Directorate
     experience in supervising and coordinating all technical aspects of supervision
         contracts;
     experience in organizing and overseeing on site activities
Qualifications and skills
     Certificate for designer’s qualification registered in the Chamber of engineers
         in investment designing
     Certificate for technical control on construction projects registered in the
         Chamber of engineers in investment designing

6.2.3 Expert 3:

Telecommunication Engineer expert

Qualifications and skills
    University degree in telecommunication engineering - radio electronics
         engineer at a recognized University
    Fluency in English
    Computer skills – MS Office, AutoCad
    Certificate for designer’s qualification registered in the Chamber of engineers
         in investment designing

General professional experience
    At least 10 years of experience in the telecommunications engineering,
        including
    design of telecommunications networks;
    control and commissioning of telecommunication system sites

Specific professional experience
     at least 5 years of experience in consultancy and building supervision in
         designing and construction projects of public services, telecommunication
         networks, local exchanges, interurban connections

6.2.4 Expert 4

Electrical engineer expert

Qualifications and skills




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Terms of reference for Technical Assistance for Supervision of the Civil Works


       University degree for electrical supply and equipment engineer at a recognized
        University
    Fluency of English
    Computer skills – MS Office
General professional experience
    At least 10 years of experience in the electrical engineering, including:
    design and service of transformers and electrical supply installations
Specific professional experience
    at least 5 years in consultancy and building supervision in designing and
        construction projects public services, office buildings, industrial buildings,
        electrical networks, telecommunication networks, local exchanges, etc.

6.2.5 Expert 5

Heating, ventilation, all-conditioning and cooling (HVAC) expert

Qualifications and skills
      University degree as mechanical engineer for industrial heating/airconditioning
        equipments and installations at a recognized University
      Fluency in English
      Computer skills – MS Office
General professional experience
     At least 10 years of experience in HVAC engineering, including design of
        HVAC installations of office buildings and industrial projects.
Specific professional experience
     at least 5 years in consultancy and building supervision of HVAC installations of
        office buildings, industrial installations, etc.
6.2.6 Expert 6

Road engineer expert

Qualifications and skills
    University degree as civil engineer – road engineering at a recognized University
    Fluency in English
    Computer skills – MS Office, AutoCAD
    Certificate for designer’s qualification registered in the Chamber of engineers in
       investment designing

General professional experience
    At least 10 years of experience in HVAC engineering, including:
    design of roads
    consultancy and building supervision on designing and construction projects of
        public services, road building, telecommunication networks, etc.
Specific professional experience
   at least 3 years in road building related to telecommunication networks and sites.

The expenses for these shall be deemed to have been included in the Global Price.



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Terms of reference for Technical Assistance for Supervision of the Civil Works


6.3    Other experts
CVs for experts other than the key experts are not examined prior to the signature of the
contract. They should not have been included in tenders.

The Consultant shall select and hire other experts as required according to the profiles
identified in the Organization & Methodology document. These profiles must indicate
whether they are to be regarded as long-term/short-term and senior/junior so that it is
clear which fee rate in the budget breakdown will apply to each profile. All experts must
be independent and free from conflicts of interest in the responsibilities accorded to
them.

The selection procedures used by the Consultant to select these other experts shall be
transparent, and shall be based on pre-defined criteria, including professional
qualifications, language skills and work experience. The findings of the selection panel
shall be recorded. The selection of experts shall be subject to approval by the
Contracting Authority.

Note that civil servants and other staff of the public administration of the beneficiary
country cannot be recruited as experts, unless prior written approval has been obtained
from the Contracting Authority.

6.4     Support staff & backstopping
N/A

6.5     Office accommodation
The Consultant shall make provisions for the running cost of the office, mission
expenses of staff to the Black Sea cost (local travel expenses and daily allowances, if
any), office assistance and special equipment (if any), reproduction of additional copies,
translation/interpretation, document and drawings preparation.

The costs of the office equipment, site technical equipment, accommodation and
vehicles for the personal are considered to be included in the Global Price. The
Consultant shall, as and when necessary, undertake field trips and investigations, the
expenses for which shall also be included in the Global Price.
Office accommodation of a reasonable standard and of approximately 10 square metres
for each expert working on the contract is to be provided by the Consultant. The costs of
the office accommodation are to be covered by the fee rates of the experts.

6.6     Facilities to be provided by the Consultant
The Consultant shall ensure that experts are adequately supported and equipped. In
particular the Consultant shall ensure that there is sufficient administrative, secretarial
and interpreting provision to enable experts to concentrate on their primary
responsibilities. It must also transfer funds as necessary to support its activities under
the contract and to ensure that its employees are paid regularly and in a timely fashion.

If the Consultant is a consortium, the arrangements should allow for the maximum
flexibility in project implementation. Arrangements offering each consortium member a
fixed percentage of the work to be undertaken under the contract should be avoided.




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Terms of reference for Technical Assistance for Supervision of the Civil Works


6.7    Equipment
No equipment is to be purchased on behalf of the Contracting Authority / beneficiary
country as part of this service contract or transferred to the Contracting Authority /
beneficiary country at the end of this contract. Any equipment related to this contract
which is to be acquired by the beneficiary country must be purchased by means of a
separate supply tender procedure.

6.8      Incidental expenditure

N/A

6.9      Expenditure verification
N/A

7.       REPORTS


7.1     Reporting requirements
The Contractor shall submit the following reports to the Contracting Authority in
accordance with the below stipulations:
7.1.1 Inception Report
The Contractor, will provide the approved Detailed Work Plan (DWP) or the Works and
Supplies contract, justifying the full coordination of the activities. Key indicators and
the benchmarks for the implementation both of the works and the supplies will be
identified.
7.1.2 Progress Report
The reports should cover recapitulation of previous activity, Activities undertaken,
Discordances with the DWP, Activity planed for the next month according to the DWP,
Existing and arising problems, Identification of the weak points, Suggestions and
proposed recommendations for improvement.
7.1.3 Final Report
The report should cover recapitulation of activities under present assignment. The report
shall be produced in close consultation with the PIU and approved by the CFCU and
EAMA in writing.

      All reports will have to be drafted in English.

7.2      Submission & approval of progress reports
          The report is to be submitted as follows:
          Inception Report: to the EU Delegation in Sofia, The CFCU/IA, The
            EAMA/PIU
          Progress Report: to the EAMA/PIU
          Final Report: to the EU Delegation in Sofia, The CFCU/IA, The EAMA/PIU

7.3      Timing:
         Inception Report: within 20 days after the starting of the assignment;
         Progress Report: the end of everyone month for the time of the present
             assignment




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Terms of reference for Technical Assistance for Supervision of the Civil Works


         Final Report: with the completing of the activities envisaged (Note: A draft final
            report should be presented 10 days before the conclusion of the contract).

7.4      Number of report(s) copies
         Inception Report: three copies (for EC Delegation in Sofia, CFCU, EAMA);
         Progress Report : one copy monthly (EAMA);
         Final Report: the Final Report will be transmitted by mail to the EU Delegation
             (one copy), - The CFCU/IA (one copy), The EAMA/PIU (two copies).

      All reports must be prepared in English language (electronic version and hard copy)
      and must be submitted to the respective manager at:
           EC Delegation in Sofia;
           Contracting Authority (CFCU);
           Beneficiary Institution (EAMA).
           The approval of the Inception report, Progress reports and Final Progress
             report will be done by the CFCU.


      Copies of the progress reports referred to above must be submitted to the Project
      Manager identified in the contract. The progress reports must be written in English.
      The Project Manager is responsible for approving the progress reports.

8.       MONITORING AND EVALUATION

8.1      Definition of indicators

     The Contracting Authority and the Beneficiary Institution will take measures to
     monitor the process and to make timely evaluation on the base of the provided
     progress reports.

8.2      Special requirements
      N/A




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