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VCU - HEALTH SCIENCES
ARMICS RISK ASSESSMENT FORM CHECKLIST
ADDITIONAL REQUIREMENTS
Key Roles, Responsibilities
> Primary contact for Human Resources
> Person responsible for signing off or reviewing HR Actions
> Primary contact for Grant applications/budgets (pre award)
> Primary contact for Grants Administration (post award)
Primary contact for Procurement & Payment
Person responsible for signing off or reviewing procurement and
payment transactions
>Primary contact for travel authorizations/reimbursements
>Person(s) responsible for signing off on travel
>Primary contact for fixed assets
Delegated Authority within the Department/unit
>Department authorized signature on travel
>Department authorized signature for purchasing card review
>Department authorized signature for procurement over $5,000
>Department authorized signature for cash deposits/receipts
>Department authorized signature for Human Resources actions
FINANCE CHECKLIST References / VCU Policies
Grants & Contracts - Pre Award, Federal and Non Federal VCU Office of Research, Office of Sponsored Programs (OSP), Pre
Submission Compliance Requirements
Grants & Contacts - Post Award, Federal and Non Federal VCU Grants & Contracts Accounting web site: Post Award Financial
Administration Guidelines
Cost Sharing of Salaries G&C web wite: Accounting for Cost Sharing
M:\ARMICS\ VPHS Finance - Confidential
c41b3145-33f1-499a-9d86-04edca67eb02.xls Finance Checklist 7/21/2011
Effort Reporting/Certification G&C web site: Effort Reporting Training, Effort Reporting Primer for
Faculty or Fiscal Administrators
Facilities & Administrative Cost Recoveries (FACR) G&C web site: Direct and Indirect Costs, Facilities and Administrative
(Indirect) Costs
Budget Entries VCU web site: Banner Information Center. VCU Job Aids, Banner Budget
Entry Guide and Banner Finance Training, Creating Finance Transactions
Journal Vouchers VCU web site: Banner Information Center. VCU Job Aids, Banner Journal
Voucher Guide and Banner Finance Training, Creating Finance
Transactions
Cash Receipts / Deposits VCU web site: www.vcu.edu/treasury/COPolicy.htm
Petty Cash VCU web site: VCU Treasury Reporting: Department Petty Cash Funds
Procurement & Payment VCU web site: Office of Procurement & Payment
Purchases < $5,000 VCU Financial & Administration Policies and procedures - Section 6 -
Purchasing Activities
Purchases > $5,000
Direct Pays
Purchasing Card Training & Procedures, Corporate Purchasing and Travel Cards
Travel VCU web site: Office of Procurement & Payment: Travel Reimbursements -
Policies & Procedures (Section 7.30), Moving & Relocation Policies &
Proceedures (Section 7.6)
Fixed Assets VCU web site: VCU Financial Reporting, Fixed Assets and General
Accounting: Fixed Assets Policies
HUMAN RESOURCES CHECKLIST
New Hire VCU web site: www.hr.vcu.edu/jobs/HiringGuide.htm;
www.hr.vcu.edu/forms/#employment, Personnel Administrator/Hiring
Manager Quick Reference for New Hires and Rehires
M:\ARMICS\ VPHS Finance - Confidential
c41b3145-33f1-499a-9d86-04edca67eb02.xls Finance Checklist 7/21/2011
Labor Distribution Human Resources: Overview of Banner Decentralized Funding Changes
Salary Adjustments VCU Human Resources: Classified Pay Practicies, Reference Guide for
Personnel Actions
Payroll Review VCU Human Resources: Timekeeping Training
Overtime VCU Human Resources Guidelines: Overtime Guidelines
Terminations VCU Human Resources: Guidelines for Separating Faculty & Staff
M:\ARMICS\ VPHS Finance - Confidential
c41b3145-33f1-499a-9d86-04edca67eb02.xls Finance Checklist 7/21/2011
VCU - HEALTH SCIENCES
ARMICS RISK ASSESSMENT FORM CHECKLIST
ADDITIONAL REQUIREMENTS
Key Roles, Responsibilities
> Primary contact for Human Resources
> Person responsible for signing off or reviewing HR Actions
> Primary contact for Grant applications/budgets (pre award)
> Primary contact for Grants Administration (post award)
Primary contact for Procurement & Payment
Person responsible for signing off or reviewing procurement and
payment transactions
>Primary contact for travel authorizations/reimbursements
>Person(s) responsible for signing off on travel
>Primary contact for fixed assets
Delegated Authority within the Department/unit
>Department authorized signature on travel
>Department authorized signature for purchasing card review
>Department authorized signature for procurement over $5,000
>Department authorized signature for cash deposits/receipts
>Department authorized signature for Human Resources actions
Internal Policies & Procedures
FINANCE CHECKLIST
Grants & Contracts - Pre Award, Federal and Non Federal
Grants & Contacts - Post Award, Federal and Non Federal
Cost Sharing of Salaries
Effort Reporting/Certification
Facilities & Administrative Cost Recoveries (FACR)
Budget Entries
Journal Vouchers
Cash Receipts / Deposits
Petty Cash
M:\ARMICS\ VPHS Finance - Confidential
c41b3145-33f1-499a-9d86-04edca67eb02.xls Sheet2 7/21/2011
Procurement & Payment
Purchases < $5,000
Purchases > $5,000
Direct Pays
Purchasing Card
Travel
Fixed Assets
HUMAN RESOURCES CHECKLIST
New Hire
Labor Distribution
Salary Adjustments
Payroll Review
Overtime
Terminations
M:\ARMICS\ VPHS Finance - Confidential
c41b3145-33f1-499a-9d86-04edca67eb02.xls Sheet2 7/21/2011
