Roles and Responsibilities of Accounting Department in Hotel Management

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					                                                                        St. Francis Xavier University
                                                                            Travel Expense Form


PAYEE:                                                                                        Approved                                                                Posted:

DEPT/ADDRESS:                                                                                 Audited

                                                                                              PEID #


DESTINATION:                                                                                  GL Account(s)
PURPOSE OF TRIP:


DEPARTURE DATE:
RETURN DATE:
SUBMISSION DATE:
GRANT/GL ACCOUNT:
                                                                                                                                           Shaded areas are for Business Office Use Only
                                                  Original receipts, airline tickets, boarding passes are required for all expenditures.
                                                                                                                                                                  For Business Office Use Only
                                                                                                              Province
                                                                                                                 of         Total Cost         (F)                                     Expense
Expense - Receipt Required               Description of Expense                                               Purchase     (inc. taxes)      GST/HST         67% Rebate               Allocation
                                Hotel                                                                                                                      $          -         $                  -
                                                                                                                                                           $          -         $                  -
             Private Accomodations                                                                                                                         $          -         $                  -
                                                                                                                                                           $          -         $                  -
                                                                                                                                                           $          -         $                  -
                              Airfare                                                                                                                      $          -         $                  -
                   Automobile Rental                                                                                                                       $          -         $                  -
                                 Taxi                                                                                                                      $          -         $                  -
                                 Bus                                                                                                                       $          -         $                  -
                               Train                                                                                                                       $          -         $                  -
                             Parking                                                                                                                       $          -         $                  -
                                 Gas                                                                                                                       $          -         $                  -
                    Registration Fee                                                                                                                       $          -         $                  -
                                                                                                                                                           $          -         $                  -
                        Entertainment                                                                                                                      $          -         $                  -
                    (Details Required)                                                                                                                     $          -         $                  -
                                                                                                                                                           $          -         $                  -
                                Other                                                                                                                      $          -         $                  -
                   (Details Required)                                                                                                                      $          -         $                  -
                                                                                                                                                           $          -         $                  -
                                                                                                                                                           $          -         $                  -
                                                                                                                                                           $          -         $                  -
                                         * If claiming expenses related to attendance at a conference                                                      $          -         $                  -
                                         please indicating whether or not meals were provided.                                                             $          -         $                  -
                                                              Yes      No                                                                                  $          -         $                  -
                                                                                                                                                           $          -         $                  -
                                                                                            Total receipts                             -
                                                                                                                            Total Cost                                          Expense
Other Expenses - Receipts not Required                                                                          Rate       (inc. taxes)        GST/HST       67% Rebate         Allocation
Use of Personal Vehicle - Kilometres                                                    KMs                   $   0.37     $        -         $     -      $          -         $                  -
                       Flat Rate                                                                                                              $     -      $          -         $                  -
Meal Allowance (NS for HST @15%)                                                       Days                   $   40.00    $       -          $     -      $          -         $                  -
Meal Allowance (NB, NF,ON for HST@ 13%)                                                Days                   $   40.00    $       -          $     -      $          -         $                  -
Meal Allowance (BC for HST@12%)                                                        Days                   $   40.00    $       -          $     -      $              -     $                  -
Meal Allowance (other provinces for GSTonly)                                           Days               40.00 $
                                                                                                              $                    -          $     -      $              -     $                  -
                                                                                                       Rate of
International Exchange Amount Calculation                           Please State Currency Exchange on Exchange
Please enter amount of funds spent in foreign currency                                                        $     -      $       -                                            $                  -

                                                                                                                                                           $              -      $                 -
                                                                                                                                                                              TOTAL
                                                                                                        Total Expenses: $          -

                                                                                              Less Advance Received:

                                                                                                       Balance Claimed     $       -



 I hereby certify that the above is a correct statement of expenses which were incurred on university business, or to support research for which a grant was awarded. No other claim will
                        be filed with any organization for the above expenses. Should a refund be received it will be credited back to the Grant or Department Account.

     Signature (Payee)                                                                                             Date:

Signature of Approver                                                                           Approvers Name (Print):
                                        Travel Expense Form
                               Appendix A - Travel Authorization Form
                      For Travel Charged to CIHR, NSERC and SSHRC Grants
 (Required by Tri-Council Memorandum of Understanding (MOU) on the Roles and Responsibilities in
                           the Management of Federal Grants and Awards)
           Grantee              Account No.

Traveller (if other than grantee, indicate the affiliation with the grantee's research group)



 Date                                                      Date
From:                                                       To:


Purpose of the trip (check all that apply)

    □   Participation in a Conference (attach official documentation showing dates of event:
        either a registration receipt or a copy of the first page of the program)

    □   Field Trip (provide details on activities, their dates, etc.)




    □   Consultation with colleagues (indicate the name of person (s) or organization (s), and
        dates of each visit)




    □   Other (provide details on the purpose and on how the trip relates to the funded research)




X                                                                 X
Signature of the traveller if other than the Grantee                         Date



I certify that all expenditures charged to my NSERC/SSHRC grant acount are for purposes for
which the grant was awarded, that these charges have not beeen claimed from other organizations,
and that reimbursements for expenditures received from other organizations will be disclosed to the
university.
X                                                             X
Signature of the grantee                                          Date

I attest to the relevance of the travel to the research funded.
X                                                             X
Signature of department head or dean,                             Date
  if the traveller is the Grantee
n Form
 SSHRC Grants
) on the Roles and Responsibilities in
nd Awards)


rantee's research group)




howing dates of event:




or organization (s), and




tes to the funded research)




ount are for purposes for
med from other organizations,
zations will be disclosed to the
                                   Lost Receipt Declaration Form



    TO:          ACCOUNTING SERVICES, TRAVEL CLAIMS

    RE:          LOSS OF ORIGINAL RECEIPTS

    I, ____________________________ certify that the following receipts ________________________




    have been lost and cannot be replaced. These authorized travel expenses were incurred by me

    on (date) ______________________ and are reimbursable through St. Francis Xavier University

    account number ______________________. I further certify that I have not and will not claim

    reimbursement for these expenses from any other source.



X                                                             X
Signature of the Traveler                                                            Date

X                                                             X
Signature of Supervisor/Dean or Department Chair   Date
___________________




ere incurred by me

cis Xavier University

and will not claim

				
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