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					                              Procurement Plan

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Prepared By

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CITC Project Management Office
3c671fd5-4baa-4e7c-a793-8160c21faa98.doc
Last printed 7/21/2011 6:52:00 PM
                                                        Procurement Plan




TABLE OF CONTENTS

1   PROCUREMENT PLAN PURPOSE ........................................................................................ 3

2   PROCUREMENT PLAN DEFINITION ..................................................................................... 3

    2.1 Procurement Statement .................................................................................................... 3

    2.2 Estimated Cost .................................................................................................................. 3

    2.3 Vendor Selection ............................................................................................................... 3

    2.4 Procurement Description ................................................................................................... 4

    2.5 Selection Process & Criteria ............................................................................................. 4

    2.6 Procurement Team ............................................................................................................ 4

    2.7 Contract Type(s) ................................................................................................................ 4

    2.8 Contract Standards ........................................................................................................... 4

3   APPROVALS ........................................................................................................................... 5




CITC Project Management Office                                 Page 2                                                         7/21/2011
                                       Procurement Plan



1     PROCUREMENT PLAN PURPOSE

        Procurement Plan Purpose
        The Procurement Plan is used to provide information about the purchase of goods and
        services, how vendors will be chosen, what kind(s) of contract(s) will be used, how
        vendors will be managed, and who will be involved at each stage of the process. This
        document should be approved by appropriate individuals before the actual
        procurement process begins.

2     PROCUREMENT PLAN DEFINITION


2.1   Procurement Statement

        Procurement Statement
        [Describe, in general terms, what products or services are being considered for
        procurement and why.]


2.2   Estimated Cost


        Estimated Cost

        [Provide an estimated total cost of procurement in this project. Include confidence
        limits for your estimate (e.g., plus / minus dollars or percent of estimate). See
        examples below.]

                    Type         Description         Cost          Confidence
                    Hardware     Servers             $ 12,000      +/- 5%

                    Software     Licenses            $ 25,000      +/- 5%

                    Services     Implementation      $ 24,000      +/- 25%

                    Total                            $ 61,000      +/- 10%




2.3   Vendor Selection

        Vendor Selection
        [Describe what general approach the Project Team will take to select a product or
        vendor (e.g., RFI, RFP, etc.).]




CITC Project Management Office              Page 3                                   7/21/2011
                                       Procurement Plan


2.4   Procurement Description

        Procurement Description
        [Describe, in specific terms, what items will be procured and under what conditions (e.g.,
        application module(s), specific hardware, specific misc. software, specific services, etc.]



2.5   Selection Process & Criteria

        Selection Process & Criteria
        [Describe the selection process and general selection criteria.     Describe any analytical
        selection tool that you will use.]



2.6   Procurement Team

        Procurement Team
        [List all Stakeholders who are involved in the Procurement Process, along with contact
        information and a description of their Procurement Role (e.g., Project Manager, Legal, PPS
        Contract Administrator, CITC Administrative Services Officer, etc.).]


                 Name                Phone / Email        Procurement Role




2.7   Contract Type(s)

        Contract Type(s)
        [Document which type of contract will be used with each procurement if applicable (e.g., Time
        and Materials, Fixed Price, Not-To-Exceed, etc.) ]



2.8   Contract Standards

        Contract Standards
        [Provide the standards for documentation that will be used for each contract (e.g., if
        reimbursement is based on vendor performance, is the approval signature for each deliverable
        sufficient or must a copy of a deliverable quality review be included in the contract
        documentation?)]




CITC Project Management Office              Page 4                                    7/21/2011
                                   Procurement Plan


3   APPROVALS


Prepared by     __________________________________
                Project Manager

Approved by     __________________________________
                Project Sponsor

                __________________________________
                Executive Sponsor

                __________________________________
                Customer

                __________________________________
                Customer

                __________________________________
                Customer



Approval Date __________________________________




CITC Project Management Office         Page 5         7/21/2011

				
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Description: Role of Contract document sample