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									Barbara Barr               Page 1 of 1          1/23/01




                     Tech Integration
               Tips, Tricks, and Techniques
                  With Microsoft Office




                       Presented by
                   Barbara K. Barr
                bbarr@fayette.k12.ky.us
                Technology Resource Teacher
                Fayette County Public Schools
                       Lexington, KY

  Florida Educational Technology Conference
                     2001
Barbara Barr                  Page 2 of 2                  1/23/01


Before we begin, a few important notes:

   < I am not an employee of Microsoft!

   < No one in my family is an employee of Microsoft!
   < I am not receiving products or special treatment from
       Microsoft!

   < Most of these tips, tricks, and techniques can be used with
       ClarisWorks/AppleWorks, Lotus SmartSuite, and other
       similar products.

   < Technology use is easier when one uses software with
       common terms and features.

   < Technology integration can be simple, and does not
       require lots of software.

   < MS Office, ClarisWorks/AppleWorks, Lotus SmartSuite
       have just about anything an educator could want to
       integrate technology and make real life connections.

   < There are many other wonderful resources to help you
       integrate technology with ClarisWorks/AppleWorks,
       Microsoft, and similar products.

   < Keep in mind that almost every function in Office programs
       has multiple ways to be accomplished. I may show you
       only one way, and there are usually a number of other
       ways to do the same thing!

                            WARNING
                Be sure to try these things at home,
                     at school, at the office, or
                where ever you can find a computer!
Barbara Barr                        Page 3 of 3                             1/23/01


Similarities of Menu Bars in Office 2000:

The commonalities of the Office Menu Bars, Tools Bars, etc. make it easier to
learn and use the various programs. This is also true in ClarisWorks/
AppleWorks, and other such programs.

Word:




Power Point:




Publisher:




Excel:




Access:




FrontPage:
Barbara Barr                     Page 4 of 4                        1/23/01




                        Wonderful Word




   Where to use Word:

   In the classroom, Word can be used for just about anything for which
   you would normally use a paper and pencil.

       < Student workstations
       < Center activities
       < Small group activities
       < Large group presentations with a multimedia projector,
         SmartBoards, scan converters to televisions, and etc.
       < Computer labs
       < Teacher/Administrator workstations
Barbara Barr                        Page 5 of 5                                 1/23/01


   How to use Word in the classroom:

       < Daily student check in                     < In place of an easel
       < Daily student responses                    < Create tables
       < Daily student check lists                  < Text for web pages
       < Create class books                         < Student centers
       < Reports                                    < Spelling activities
       < Research papers                            < Language Arts activities
       < Portfolios                                 < Writing activities
       < In place of a chalk board                  < Math activities
       < Menus                                      < Cropping or altering
       < Newspapers/Newsletters                       pictures and photos
       < Brochures                                  < Lecture notes
       < Advertisements
       The uses for Word are literally unending! The program can be used
   individually, in small groups, or in large groups. The more we learn about
   technology integration, the more uses I’m sure we’ll find for the word
   processing programs.

      Keep in mind that almost every function in Office programs
   has multiple ways to be accomplished. I may show you only
   one way, and there are usually a number of other ways to do
   the same thing!

   Personalize your Word Program with your favorite font:
   1. On your Menu Bar, click on
   Format. On the drop down menu,
   Select Font.

                                   Font
                                   Font Style
                                   Size
                                   2. In the dialogue box, select your desired
                                   Font, then select your desired Font Style,
                                   followed by selecting your desired size.
                                   Click on Default to set your program for this
                                   font.
Barbara Barr                          Page 6 of 6                              1/23/01


Personalizing Word Styles:

It is easy to personalize Word to meet the needs of individual students, or to work
with special projects. It is essential to set up new styles for younger students in
order to keep the computer developmentally appropriate for them.

I set up some of the following styles for teachers:

Primary writing: For writing projects in the primary classes
Student writing: For writing projects in the intermediate classes.
Writing: For secondary writing projects.
Spelling: For spelling and related projects.
Small group: A larger font, perhaps in a color, for small groups of people
working at the computer.
Large group: A large font, generally in a color, for viewing on a television
screen or SmartBoard.
Individual student name: For students with special needs.
Math: Includes superscript for formulas and math symbols.

Creating New Styles:
1. On the Menu Bar, click on Format. On the
drop down menu, select Style, and click.

               Menu Bar
               Format

               Drop down menu
               Style



                             2. In the dialogue box, you will click on New.

                                    New




   3. In the next dialogue box enter the new
   name for your style in the box entitled
   Name. Click on the Add to template
   box to keep your style.

   4. Click on Format, followed by selecting
   Font.
Barbara Barr                          Page 7 of 7                              1/23/01




                                    5. Select Font. Next, select the style you
                                    want. Lastly select the size for your style.
                                    You will see a sample in the box at the bottom
                                    on the dialogue box. Then click OK, OK, and
                                    Apply.

                                    It is a fast and easy way to change fonts and
                                    formats for school activities!



Word Tables:
Word tables are great for novice computer users and experienced computer
users in a hurry. For students of all ages, and teachers of all grades and
subjects, we have used these tables for nearly everything. They are especially
great for daily sign in or daily activities which provide computer equity. Here are
some of our favorite uses:




           Question of the Day
                 Daily Opportunities for Computer Use
                         A simple way to provide equity!

                            Barbara Barr
                          Rosa Parks Elementary
                    BBARR@Fayette,k12.ky.us 859-381-3132
The “Question of the Day” is a very simple classroom project that offers each
student a few minutes daily computer time. It provides equity, as each student
gets a turn each day. I have used it for first through fifth grade classrooms.
The template for the “Question of the Day” is easily made in a 2-column Word
table. One column is used for students’ names, the other for the students’
responses. One of the beauties to a Word table is the ability it has to expand to
the size of the students’ responses. A sample of the template follows. I
recommend keeping an extra template on a disk or in a folder.
Barbara Barr                         Page 8 of 8                              1/23/01


Topics for the “Question of the Day” are unending. Open-ended types of
questions work best. This is a great way get a acquainted with new classmates
at the beginning of the year, assess writing skills or specific knowledge, enhance
a unit of study, and compare progress rates of students. The most important
factor is the daily opportunity to spend time on the computer.
Some topics I have seen teachers use include:
1. What is your favorite ___________ (color, food, TV program, animal, etc.)?
2. What did you do ____ (last summer, Thanksgiving Break, Winter Break, etc.)?
3. Can you write a number that has a 7 in the ______ (hundreds’ place,
   thousands’ place, etc.)?
4. Can you write a number with 7 figures in it?
5. Can you think of two words that begin with the letter B?
6. If you were traveling on the Mayflower, what would you bring?
7. If you were running for President, why would people want to vote for you?
8. Can you predict how many days it will be until our seeds sprout?
9. Can you predict which car shape would provide the best airflow?
10.Who was your favorite character in this book, and why was this person your
   favorite?
11. What do you think will happen next in the book?
The opportunities for questions are endless.

                  Creating the Question of the Day Template:

1. On the Word menu bar, click on Table.              Word Table




   2. On the drop down menu, select insert, and then table.


                                                                    Insert

                                                                    Table
Barbara Barr                          Page 9 of 9                              1/23/01


3. Select 2 columns. Use the number of
Students in the class to select the number
for the rows.

4. After clicking OK, you should have a
two-column chart with spaces for each
student.

5. Write the students’ name in one column.

HINT: For younger students, you may want to increase the size of the font.

This can be great documentation for Parent Conferences. To share with parents,
highlight the name column, and delete all the student names (except the name of
their child). Print a copy, then use the back button to return all the other student
names.

                       Sample Question of the Day Template:


                   Question of the Day
Date:
Question:
Student                        Response
Barbara Barr                    Page 10 of 10                        1/23/01


                     Sample responses from a 2/3 class:


Mrs. Chapman’s Question of the Day
Date: Friday, September 1, 2000
Question: What are your favorite things to eat for
lunch?
Basham, Kristina            I like bananas, tacos, hamburgers, juice, and
                            cookies.
Bushell, Sarah              My favorite thing to eat for lunch is
                            McDonalds.
Clouse, Alexander           I like sugdetti.
Duphare, Chandni            We like foods from India.
Fields, Jowandalyn          I like hot dogs, ice cream, and juice.
Fisher, James               Matdonals
Goffinet, Aimee             I like fried chicken, pizza, hamburgers, jello,
                            and ice cream.
Gumm, Elizabeth             I like sandwiches.
Hancock, Amanda             I looooooove pepperoni pizza with lots and
                            lots and lots of cheese.
Hardy, Luke                 My favorite lunch is cheese pizza and ice
                            cream and coke.
Hughes, Mallory             I love pizza!
Javaherian, Kavon           I prefer to have a main meal at noon. I like
                            rice dishes and things like my grandmom
                            makes.
Kalika, Kevin               I really go for pizza. Its my all time favorite.
Kral, Kevin                 I like macaroni and cheese.
Matuszewicz, Nichole        I like to have sandwiches and fruit.
Muthukrishnan, Mithra       Pizza
Prince, Eric                I like breakfast better.
Richard, Jake               My favorite is peanut butter and grape jelly
                            and sometimes strawberry jelly
Scott, Heather              I like MacDonald cheeseburgers and fries.
Taylor, Brittney            I like everything.
Barbara Barr                          Page 11 of 11                                  1/23/01


This is also great for daily check in activities, lunch count, and etc.

                             Mrs. Johnson’s Class
                                      Daily Lunch Count
Student              Monday          Tuesday      Wednesday          Thursday         Friday
Adams, Jimmy         Sack            Sack         School             Sack             Sack
Boston, Anne         School          School       School             School           School
Carter, Amy          School          School       School             Sack             Sack
Cartwright, Jon      Absent          Sack         School             Sack             Sack
Denny, Joy           School          Absent       School             School           School




                                       Computer Use
Student                 Monday         Tuesday         Wednesday          Thursday     Friday
Brittany                    X              X                                  X             x
Chad                        X              X                 X                X             X
Diana                       X              X                 X                X             x
Dwight                      x                                X                X             x
Eric                                         X               X                X             x




                      Student Technology Leaders
Date Student                Homeroom teacher          Grade Project           In/Out
10/10 Jonathan Bates        Johnson                   5     Web Pages         2:30/3:30
10/10 Carrie Knight         Gatliff                   5     Clean             2:30/3:30
                                                            mouses
10/11   Brad James          Gatliff                   5     Web Pages         2:30/3:30
10/11   Jenny Wilder        Kirkbride                 4     Web pages         2:30/3:30
10/11   Kevin Krensha       Chapman                   3     Web pages         2:20-3:30
10/11   Aimee Johns         Chapman                   2     Clean             2:30 to
                                                            screens           3:00


Our teachers even use an electronic version of the report card, which uses a
Word table. We were able to make an almost exact duplicate of the original in an
Excel spreadsheet. We chose to make the report card in a Word table to make it
easier for some of the users.
Barbara Barr                         Page 12 of 12                                     1/23/01
                                                                                               Assessment Code
Student:                                 Rosa Parks Elementary
                                          Fayette County Public Schools               Individual           Effort
Teacher:                                                                              Performance 1-Tries most of the time
                                              Lexington, Kentucky                     A - 92-100    2-Tries with
Year:                                                                                 B - 83-91      encouragement
                                             REPORT TO PARENTS OF                     C - 74-82    3-Puts forth little effort
Grade:                                      4TH /5TH GRADE STUDENTS                   D - 65-73
                                                                                      F - Below 65


           Subjects                1st Period          2nd Period                 3rd Period                 4th Period
                               Grade      Effort     Grade       Effort       Grade         Effort       Grade         Effort
Mathematics
Reading
Spelling
Language/Writing Process
Social Studies
Science and Health
Physical Education
Music
Art
Band or Orchestra

                                                       A blank space denotes satisfactory citizenship characteristics; X denotes
Growth in Citizenship                                                        need for special attention.
                                                        1 st Period        2 nd Period         3 rd Period        4 th Period
Displays self-control and self-discipline
Completes tasks
Listens to and follows oral directions
Reads and follows written directions
Uses time wisely
Works well independently
Cooperates with others
Contributes to the group
Respects rights, property, and viewpoint of others
Accepts responsibility for own actions
Demonstrates organization
Follows classroom and school rules

Teacher Comments: 1st Reporting Period




Teacher Comments: 2nd Reporting Period




Teacher Comments: 3rd Reporting Period




Teacher Comments: 4th Reporting Period
Barbara Barr                            Page 13 of 13                               1/23/01
Below is a great center activity our teachers and students just love. We have classes
from first to 4 th grade using this spelling center.


                            Pyramid Spelling
                                     By Barbara Barr
               Technology Resource Teacher
                                bbarr@fayette.k12.ky.us

1. In Word, select “Spelling”∗ style.
Your style setting is generally on
“Normal.”




                                        2. To set columns, go to Format, then click
                                        on columns.




3. Select 2, 3, or 4 columns,
depending upon the number of
spelling works. Then click OK.

4. Your computer is now set up on
Spelling style and columns.

                                    5. For the spelling activity, students first
                                    begin a new Word Document. They
                                    enter their name and begin writing the
                                    spelling words. Then enter the first letter
                                    of the word, hit enter, enter the first two
                                    letters of the word, hit enter. Add the
                              next three letters of the word, then hit
                                    enter. Continue until the words are
                                    done. Should print on one page.



∗
 Note: If your computer is not set up with a style for Spelling, go to Format, Style, and click on
New. In the Style box, enter Spelling. Click on Format, Font, and select and legible font and size.
Click OK. Click on Format, Paragraph, and set align at center.
Barbara Barr                        Page 14 of 14                              1/23/01


           Internet Integration with Word
This type of activity requires a computer with Internet connectivity. For students who do
not have permission to use the Internet, sites can be Web Whacked, or cached in
Internet Explorer 5.0.

     1. To make a hyperlink in Word documents:
     Click on Insert, select and click on Hyperlink.




                                   2. Enter the address of the link, and click
                            OK.

                                   Or Click on Browse for File, if you have web
                                   Whacked or cached the site.


The sample below was made by a 2nd grade teacher:

Names: ___________________________________                        Teacher Key

     Ø Click here http://www.brainpop.com/specials/election and
       wait for the page to load on your computer.
     Ø Answer the trivia questions to see how much you know while
       you are waiting for the movie to load.
     Ø Answer the following questions while you listen to the movie.
       Remember you can always replay the movie if you miss the
       answer the first time by clicking on the arrow buttons in the
       movie square. Click at the end of the question. Press the space
       bar 2 times and begin typing your answer. Be sure to answer
       the questions in complete sentences!

1.   How old do you have to be in order to vote? 18
2.   How often are the presidential elections held? Every 4 years
3.   In what year did women get to vote? 1920
4.   What are the 2 main political parities? Republicans and
     Democrats
Barbara Barr                     Page 15 of 15                     1/23/01

5. What is the purpose for primary elections? To see who will
   represent their party in the presidential election.
6. When is Election Day? November 2nd
7. The number of electoral votes is based on the state’s what?
   Population
8. The total number of electoral votes is what? 538
9. To be president, how many electoral votes do you need? 270
10. When is the president sworn in? Jan 20th


Below is another sample made by an intermediate teacher:
     Name_______________________________                     Teacher Key

http://www.teachersfirst.com/election/index.htm

               Who is running?              How much money have they
                                            raised for campaigning?
Bush                                        $5779989.53
Gore                                        $67560000.00
Hagelin                                      Not Available
Keyes                                       $1071000.67
Smith                                       $6,081.39

How many major political parties are there in the US?
  1. American Reform Party, 2. Democratic National Committee, 3.
  Green Party, 4. Libertarian Party, 5. Reform Party of the USA, 6.
  Republican National Committee, 7. Socialis t Party, 8. Taxpayers Party

When is Kentucky’s primary election/caucus date? May 20th
What state is the last state to hold a primary election/caucus? June 6th
What does the Electoral College consist of? Delegates from each state.

How does the US determine the numbers of delegates does each state get?
The number of delegates is equal to the number of representatives in
congress.

How many delegates does Kentucky have? 8

If you were running for president, in which three states would you choose to
campaign? Why?
Barbara Barr                      Page 16 of 16                    1/23/01




                 Excellent Adventures
                      With Excel




Great uses for Excel:

   < Grading – it even totals and averages grades!
   < Charting information
   < Gathering data for projects
   < Translating numbers into various types of charts and graphs
   < Comprehending charts and graphs
   < Lesson plans
   < Calendars
   < Spreadsheets
   < Insert in all other Office programs
   < Planning
   < Student projects
   < Tracking bank accounts and checking accounts
   < Student records
Barbara Barr                       Page 17 of 17                             1/23/01



                             Very Basic Excel
                               95/6.0, 97/98/, 2000

                                  Opening Excel
   1. Click on Start button.
   2. Move the pointer to Programs.
   3. Move to Microsoft Excel and click.

  Title Bar              Menu Bar                  Drop Down Menu           Tool Bars




   Row                    Cell             Task Bar              Column
Start Button             Scrolling Buttons     Scroll or Navigation Bar

NOTE OF INTEREST: Each Excel worksheet consists of 256 columns, and 65,536
rows. Your view is limited to 10 columns and 20 rows, with 16.7 million remaining cells
to use if you require them!
Barbara Barr                              Page 18 of 18                                  1/23/01


                  Making a Simple Student Chart
Many teachers use a chart like this to track student use of computers, centers, and other
activities.

    1.       Click on cell A – 1.
    2.       Hold down your left mouse button, and drag the over to F and down to 25 (or the
             number of students in your class plus about 5 extra lines).
    3.       Release your left mouse button. This section should be highlighted.




                                                                          Borders Tool

                                                                          Cell A – 1

                                                                          Column F

                                                                          Row 24, 25 or more




                                             Borders Tool




         4. Once cells are highlighted,
            go to the Borders tool, and
            click on the arrow.

         5. Select the type of border
            you would like, and click.

         6. Place your cross on the line between A and B. It will turn into double lines with an
            arrow at each side.
Barbara Barr                           Page 19 of 19                            1/23/01
       7. Hold down left mouse button, and drag the double lined arrows to the right to
          enlarge the first column.




       8. In row 1, click on cell A – 1, and write students.

       9. Use arrow key or mouse to move to B – 1 and write Monday.

       10. Continue with the other days of the week.




   11. Enter the names of your students in the Students column.

   12. To add a title to your chart,
       highlight the top row.

   13. Move to Insert on the Menu
      Bar, and click.

   14. Move to Row and click.
      Arrow will appear above your chart.

   15. Click on any cell in the top row,
       and name your chart.
Barbara Barr                            Page 20 of 20                                 1/23/01
     16. Highlight your title row, and click on the Merge and Center tool




     17. While your title row is highlighted, you may wish to change your font, the size of your
     font, or make your font bold. This can all be selected from your Tool Bar.



                                     Navigation Fun and Games
1.      Select all button can be
        used to select everything
        or to uniformly expand
        the cells.

        Click on the button,
        then place cursors between
        numbers and letters. When
        you see the two sided arrows,
        pull to stretch.




2.      Use the Border Tool on highlighted areas to set the boundaries of your spread-
        sheet and to see the individual cells.

        Click on the arrow next to the button for a drop down menu of borders styles.

3.      Navigation on your spreadsheet will be easier if you use Control plus home,
        end, arrow up, arrow down, arrow right, and arrow left.

4.      Control end will take you to your last entry.

5.      Autofill will automatically help you make calendars with months or days. Write
        Jan. or January/Mon or Monday in a cell. Click on the lower right corner,
Barbara Barr                        Page 21 of 21                             1/23/01
       then press the alt button until you see a small Plus sign. Drag to the right.
       You will see the other days and/or months.




       To copy, do the same thing using the control button.

6.     Use Shift Click to highlight or select adjacent areas.

7.     Use Control Click to highlight or select non-adjacent areas.

8.     To make a chart or graph, highlight the information. Click on the chart icon
       or go to the menu bar and click on view, then toolbars, then chart. Follow the
       chart wizard.




9.     To get a sum, highlight numbers and click on the “ Σ “ symbol.

10.    To get an average, click on the empty cell, enter “= AVERAGE (”.
       Highlight the information you want averaged, and click.



Recently several of our school’s classed participate in an international exchange of
information on rainfall for the month of October. We tracked the results in Excel, and
used the chart wizard to help with several charts
Barbara Barr       Page 22 of 22   1/23/01



  Oct-00
  Day Amount
       1       0
       2       0
       3     0.5
       4       0
       5       0
       6   0.75
       7       0
       8   1.25
       9       0
      10       0
      11       0
      12   1.25
      13       1
      14       0
      15       0
      16       0
      17   0.75
      18     0.5
      19       0
      20       0
      21       0
      22     1.5
      23       0
      24       0
      25       0
      26   1.25
      27   0.75
      28       0
      29       0
      30       0
      31       0
Barbara Barr              Page 23 of 23                   1/23/01




               Projects with Publisher




Publisher can be used for so many projects:

   < Brochures                            < Art work
   < Stationary                           < Post Cards
   < Envelopes                            < Invitations
   < Business forms                       < Cards
   < Business cards                       < Banners
   < Flyers                               < Labels
   < Designing logos                      < Menus
   < Advertisements                       < Projects
   < Calendars
   < Labels
   < Award certificates
   < Newsletters
Barbara Barr                       Page 24 of 24                             1/23/01


   Using Publisher:

   Publisher has a variety of templates to walk a person through the creation of
   projects. Many items can be made merely by following the dialogue boxes
   and clicking on Next and Finish.

   1. After opening the program, select the product you want to make, and
      click on Start Wizard.




For this example, lets make a brochure. Click on Brochure, and Start Wizard.
Click on the type of brochure, informational, and click Start Wizard.
Barbara Barr                       Page 25 of 25                                1/23/01


   2. Publisher features a memory bank for information on your company, class,
      school, or yourself to quickly personalize your materials.




   For your own personal computer, you may want to enter this information. If it
   is a shared computer, I do not recommend it! Below on the left is the type of
   information, which can be entered. The right screen shows the next screen
   after entering the information or clicking on cancel.




                                                   I recommend working you way
                                                   through the wizard, with the intent
                                                   of not really using anything you
                                                   have selected.

   3. After going through the wizard, click
   Hide Wizard.

   4. On your Menu Bar, go to Edit, and click
   On Select All. Then click Delete, to clear
   everything off the brochure.

   5. To create your own brochure, you will
   primarily be working with the side tool bar.

   NOTE: They grey area around your
   brochure is a workspace. You can drag
   and drop text and pictures on the work space as you design your brochure.
   Now you can really get creative and design your own brochure.
Barbara Barr                           Page 26 of 26                            1/23/01




   Use these tools to create:

   Pointer Tool: This helps to
   select text, pictures, designs or
   photos.

   Text Frame Tool: Creates
   text boxes.

   Table Frame Tool: Allows you
   To make a box to insert tables.

   Word Art Frame Tool: Provides
   help in creating headlines and
   fancy print. Be sure to spend
   time exploring Word Art!

   Picture Frame Tool: Provides a
   Frame for photos or artwork.

   Clip Gallery Tool: Connects you
   To the clip art gallery.

   Page Navigation: Allows you to
   Move between the front and back
   Sides of the brochure.

   As you grow in your use of Publisher, you will want to become more familiar
   with the other features of the tool bar. So many creative things can be made
   with these features.

                                                 6..Click on the Word Art icon. Fill
                                                 in your text. Click on the text style
                                                 drop down menu. Select your
                                                 style and click. Next go to the Font
                                                 drop down menu. Select the font.
                                                 Follow with the fit. Explore the
                                                 buttons to the right of the size bar.
                                                 They do all kinds of interesting
                                                 things!!!
Barbara Barr                       Page 27 of 27                             1/23/01


   7. Next, click on the Picture Frame Tool. The
   Office Clip Art will appear. Select a category,
   then your picture. Click on insert, the click the
   X to close the box.




                                          8. Click on the Text Frame Tool.
                                          Place your text frame on one of the
                                          panels. Click and drag to create the
                                          correct size. Select the Font and size
                                          font you want for your brochure. Enter
                                          the information you want on your
                                          brochure.

                                          Continue with the features in Publisher
                                          until you have created your
                                          masterpiece.
Barbara Barr                     Page 28 of 28                        1/23/01




                 The Power of PowerPoint




                Using PowerPoint 2000
Uses for Power Point:

< Daily announcements                            < Lunch menus
< Daily assignments                              < Outlining information
< Student projects                               < Center activities
< Research projects                              < Games
< Announce school/class activities               < Reports
< Travel brochures                               < Commercials/advertisements
< Portfolio entries                              < Back ground for television
< Lecture notes/Class lessons
Barbara Barr                       Page 29 of 29                            1/23/01



                 PowerPoint Vocabulary
1. Slide: An individual screen in a slide show.
2. Slide Show: A series of slides displayed in sequence. A slide show can be
   controlled manually or automatically.
3. Presentation File: The file you save to disk that contains all the slides,
   speaker’s notes, handouts, etc. that makes up your presentation.
4. Transition: A special effect used to introduce a slide during a slide show.
   For example, you can fade in from black, or dissolve from one slide to
   another.


         MAKING A PRESENTATION
1. Open “Microsoft PowerPoint” icon.

2. A dialogue box will appear. You can open a blank presentation (new
presentation) or open an existing presentation. For our purposes, let’s choose
Blank Presentation.

3. A new dialogue box will appear. This box
shows the numerous slide layouts. You can
choose from 16 options. Choose the first slide
layout. When you click once on the slide, the box
on the right side shows the type of the slide.
Click OK.


                                                   4. To select a template as the
                                                       background for our slides,
                                                       click on Format on the menu
                                                       bar. Go down to Apply
                                                       Design Template and click. .
                                                       Click on the design you
                                                       choose, then click Apply.
5. To make your title, click in the area that says Click to
add title and enter the title. Use your name as the title.
You can highlight the text, then click on the font style,
down arrow to select the font. Click on the font size down
arrow to choose the font size. Then click on the box that
says Click to add sub-title and type your department or
grade level. You will probably need to set your font style and
size each time you enter text.

6. To create a new slide, click on Insert on the Menu Bar. Then click on New
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Slide. Again, you get the dialogue box with different layouts. For this example,
choose the second slide layout, a bulleted list. Click OK.

7. Click in the text box that says Click to add title,
and enter the title. For example, use your
department name or grade level as the title. Click
in the text box that says Click to add text.
Instead of using the default bullets, but let’s change
the type of bullets. On the menu bar, lick on Format,
then Bullets and Numbering. In the first dialogue
box, click on Character. On the second dialogue
box, click on the down arrow in the Bullets From
box. Click on Windings. In the beginning of the second row, select the picture
of the floppy disk and click. Then click on OK. Now type the courses that you
teach. Enter after each course. Notice that, just like Word, PowerPoint
automatically adds bullets.

                                              8. To create a third slide, click on
                                              Insert on the Menu Bar. Again,
                                              click on New Slide. In the dialogue
                                              box, select the first template in the
                                              third row for our slide layout with
                                              both text and clip art. Double click
                                              on that box or click once and click
                                              again on OK. Click in the text box
                                              that says Click to add title, and type
                                              the title. For example, use the name
                                              of one of the courses you teach as
                                              the title. Click in the area that says
                                              Click to add text, and type three or
                                              four topics covered in your class.
                                              Double click in the area that says
                                              Double click to add clip art. When
                                              you find a clip art picture that you
                                              like, double click.


                       PowerPoint Views
1. Slide View: Click on the first icon in the lower left corner. This displays one
   slide at a time, so you can easily add text, borders, pictures, and, etc.
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2. Outline View: Select and click on the second icon. Your slide text will
   display. This works well to print and use as an outline when making a
   presentation.



3. Slide Sorter View: Click on the third icon. This displays all of the slides at
   the same time. You can also rearrange slides in this screen. Click on the
   slide to be moved and then drag it between the slides where you want it to
   appear.



4. Notes View: Click on the fourth icon. This displays each slide, one at a
   time. You will get an additional box in which to type any extra notes that may
   be needed when making a presentation. These notes can be printed, but will
   not show up in your slide presentation.



5. Slide Show View: Click on the fifth icon. It displays the presentation. You
   can also click Slide Show on the menu bar, drag and click on View Show.
   The first slide will display. Click on the up arrow to display the next.




Transitions

Transitions control the way slides move on and off the screen. Click on Slide
Show, Slide Transition. Select Checkerboard Across and click on Apply to
All. (You could apply a different transition to each slide.)
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                      Automatic Timings
1. Go to the slide sorter view. Click on Slide 1.
Choose Tools, Transition. Click on
Automatically After and type 5 seconds. Click
on OK.

2. Repeat for each slide.

3. View your show!




                       Custom Animation
1. Click on Slide Show on your Menu
Bar. On the drop down menu, select
Custom Animation.

2. Click on the Timing tab.
Each section of a slide will show up
separately.

3. Click on Title 1, Animate,
Automatically after _____seconds.
Fill in 3 seconds

4. Click on Text 2, repeat.

5. Repeat with all slides in the
presentation.

6. Now click on the Effect tab. Click on the down arrow for Entry Animation
and Sound. Select animation.

7. Click on the Sound arrow and select sound.

8. Click on Introduce Text. You can choose All at once (displays the text all at
once.), by word (displays text one word at a time), or by letter (displays text one
letter at a time.)
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9. Now view your show again.



  Adding Pizzazz to Your Presentation
Use Word Art to make your slides
more interesting.

               Word Art icon

               Word Art Selections

   1. Click on the Word Art icon.

   2. Select Word Art from the
   Gallery.



                                   3. Enter your text, and click OK.


                                         You can customize your WordArt
                                         by right clicking the mouse on the
                                         object, clicking on Format WordArt
                                         and changing colors and lines, size
                                         and position.

Experiment with the Word
Art Tool Bar. You will find
lots of interesting effects.
Barbara Barr                          Page 34 of 34                               1/23/01




                     Fabulous Front Page




Our school district is so sold on FrontPage 2000 that it is virtually all we use for
our extensive web pages.

Before you begin making school related web pages:

   < Contact your school district web master or school web master
   < You will probably be assigned some type of subweb
   < Find out web page policies of you district or school.
   < Get written permission from your students’ parents before posting student
       work, student names or first names, or student photos

   < Plan time to keep your web pages current and timely!
   < Study how to make well designed web pages.
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Uses for Front Page 2000

   < Basic school contact information:    address, phone number, fax number,
     office hours
   < Photos of school – inside and out!
   < Maps to school
   < School logo/mascot
   < Mission statement
   < Basic policies
   < Acceptable Use Policy (AUP)
   < Student/Teacher Technology Standards
   < School calendar – current and up to date!
   < Breakfast/Lunch menu – current and up to date
   < Staff information – current and up to date
   < Staff e-mail addresses or links
   < Welcome new staff members
   < Homework assignments
   < Clubs
   < Organizations
   < School events
   < Links to classrooms
   < Classroom activities
   < Classroom photos
   < Samples of student work
   < Student PowerPoints
   < Student HyperStudio and KidsPix projects
   < Samples of student art and possibly music
   < School projects
   < PTA/PTO
   < E-mail to the Web Master
   < Webquests
   < Manuals and information on technology use
   < Links to school district
   < Links to district calendar
   < Links to other sites of interest to the school community.

								
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