Barracuda Swim Team
TABLE OF CONTENTS
WELCOME……………………………………………………………. 1 - 3
CONSTITUTION & BY-LAWS……………………………………… 4 - 7
MONEY TALK (Let’s Talk Money)…………………………………. 18-23
BST ASSISTANCE PROGRAM…………………………………….
PRACTICE GROUPS………………………………………………... 23
BOARD DIRECTORY & JOB DESCRIPTIONS
Fun Raising Chairperson……………………………………...
Feeder Team Chairperson……………………………………
Volunteer Coordinator Chairperson………………………….
New Parent Coordinator Chairperson……………………….
Corporate Fund Raising Chairperson……………………….
COACHING STAFF DIRECTORY & JOB DESCRIPTIONS
Feeder Team Coach…………………………………………..
BST HOSTED MEET JOB DESCRIPTIONS……………………… 33
HOTEL INFORMATION……………………………………………… 35
SWIM MEET INFORMATION……………………………………….. 36
Frequently Asked Questions (FAQ’s)……………………….. 36 - 41
10 Commandments for Swim Parents……………………….
10 Commandments for Parents of Athletic Children……….
11 Commandments for an Enthusiastic Team……………..
GLOSSARY OF SWIM TERMS…………………………………….. 41 - 49
WELCOME to the Kenosha Barracuda Swim Team. We hope it will prove to be a
rewarding experience for both you and your child(ren). The information in this book has
been prepared to help you get acquainted with the sport of swimming and the
Barracuda Swim Team.
HISTORY In the summer of 1969, the Kenosha Youth Foundation chartered our team
as an A.A.U. Club with Mr. Jerry House serving as the first Head Coach. The team had
no meets and was not named until the autumn of 1969 when the head coaching duties
were taken over by Mr. Jerry Burmeister. The name “Barracudas” was chosen in a team
vote and was picked over the second choice “Mudd Puppies” by one vote. The deciding
vote was cast by the coach. At that time, the number of swimmers was limited to sixty
but over the years, the team has grown and now encompasses 100 plus swimmers from
approximately 85 families. Today, the Kenosha Barracuda Swim Team (“BST” for short)
is incorporated as a non-profit, non-religious organization and is governed by the
parents of the participating swimmers. BST is one of approximately 64 swim teams in
our state that is registered with Wisconsin Swimming, and USA Swimming. These two
organizations are the state and national organizations which establish rules and
regulations under which swim clubs operate. These organizations maintain swimmer
registration information, sanction swim meets, set time standards, etc. In addition to our
competitive swim team, we also maintain a non-competing Feeder Team Program for
less experienced swimmers.
ELIGIBILITY BST is open to all swimmers from age 6 through college. To participate
with the team a swimmer must be able to swim the length of the pool freestyle and
rudimentary capability in the other three strokes, plus they must exhibit the ability to
learn the various swim strokes (Freestyle, Backstroke, Breaststroke and Butterfly).
While there are no standards for making the team, team practices should not be viewed
as “swimming lessons” (effective use of coaching time will not permit this). When a new
swimmer joins the team, the coach will decide based on ability, whether the swimmer
will work with the competitive team or whether they should be assigned to the feeder
program until the swimmer’s skills are at the level where they can participate in and
enjoy competitive swimming.
BOARD OF DIRECTORS
A Board of Directors elected from the parent membership and operating under a
Constitution and By-laws, governs both swimming and out-of-pool activities for the
team. Three Board Members are elected annually at the BST banquet usually held in
April. Board members are volunteers and do not receive compensation. Thedre are
nine active Board members consisting of family members, plus the head coach of the
BST employs a Head Coach and Assistant Coaches under contract to conduct
practices, enter members in swim meets and coordinate individual and team activity at
swim meets. All coaches are required to be certified in CPR and First Aid and receive
compensation in accordance with their ability and experience.
Parent members of the team are often called upon to help with various team activities.
Parents, like Board Members, are expected to volunteer and do not get paid by BST. As
a parent member we ask that you be supportive of your swimmer(s) as follows:
1. Provide transportation to and from practices as necessary.
2. Provide the proper equipment as needed. All equipment should be marked
with the swimmer(s) name and should never be left in the locker room
unattended. a. Practice suits and caps (for prolonged life, wash suits and caps
after every use.) b. Two pairs of goggles at all times c. Team cap and suit for
meets d. Water bottle e. Towels (at least two)
3. Report any illnesses or prolonged absences from practice to the Head Coach
4. Pay all fees and invoices in a timely manner (see Financial Section, page )
5. Work the required number of sessions for all BST sponsored meets, usually 3
sessions per meet. (See Meet Job Descriptions page )
6. Participate in all fundraisers held by the team
The swimming year is divided into three (3) seasons or “sessions”. Each session lasts
approximately 3 months as follows: Fall September – December; Winter December –
March; Summer April – July (See Practice Groups – pages 14 - 17)
Swimmers are not required to attend every practice but they should realize that more
time in the water generally results in better times. Practice sessions are held at several
locations in the Kenosha area including Tremper High School, Bradford High School,
Carthage College and Anderson Pool. Younger swimmers (under the age of 12) should
always be accompanied by a parent to practice. Swimmers younger that 12 need to be
escorted into the practice facility. Parents, we ask that you instruct your swimmers and
other siblings that respect for the practice facility should be exercised at all times. The
same applies to all facilities where meets are being held. Younger siblings attending
practices or meets with their older swimmer member(s) must be kept under the watchful
eye of a parent at all times. Your cooperation in this matter is greatly appreciated.
/under the guidelines of our USS Liability insurance policy parents (excluding Board
members) are not allowed on deck. There are no exceptions to this rule.
Meet competition consists of many events (stroke and distance) and is segregated by
sex and by age group (usually two-year groups). Most swimmers begin as “C”
swimmers which means they compete only against swimmers in their age group who
have not yet achieved a “B” time standard for that particular event. Once a swimmer has
achieved a “B” time stand, they must swim against “B” competition in an event until they
achieve an “A” time or graduate to a higher age group. BST will compete in a number of
meets plus State Championship qualifying and championship meets during the year.
Swimmers select those meets in which they wish to be entered by completing a “Meet
Attendance Sheet” and returning a copy to the coach early in the session. Most meets
are in the Kenosha/Racine/Milwaukee area, although BST will typically compete in at
least one meet a year at a more distant site. Parents are responsible for transportation
of their children to and from swim meets. Parents are not allowed on deck during meets.
Again, we welcome you to our team and feel that BST offers many enjoyable and
beneficial opportunities for your swimmer(s). We hope that the information in this book
is of assistance to you. Should you have any further questions, please contact the
KENOSHA BARRACUDA SWIM TEAM
BOOSTER CLUB, INC.
Article I – Name
The name of this organization shall be “Kenosha Barracuda Swim Team Booster
Article II – Purpose
The purpose and object of this Corporation shall be to contribute to the public
welfare by the advancement of an amateur competitive swimming team in
cooperation with the Kenosha Unified School District or any other public or
private agency for children from the ages of 6 through 21; to foster state, national
and international amateur swimming competition; to foster programs of
development and education through practice sessions and competitive meets; to
raise funds to support such programs and to provide any other aid necessary to
insure the success of the program. No part of the activities of the Corporation
shall involve the provision of athletic facilities or equipment for national or
international sports competition.
Article III – Membership
The membership will be limited to parents or guardians of children on the
Kenosha Barracuda Swim Team who have as their interest the desire to fulfill the
purpose of the Club and agree to abide by the Constitution and By-Laws.
Article IV – Board of Directors
A Board of Directors, elected by the membership, and Officers, selected by the Board of
Members, as defined in Article II Section 1a of the By-Laws, shall manage the daily
business and operation of the Club. Their number, term of office and specific duties
shall be defined in the By-Laws.
Article V – Meetings
Regular membership meetings are to be held during each session of the swim
season. The Board of Directors may call special meetings at any time.
Article VI – By-Laws
The Club shall have By-Laws to enforce compliance with the purposes of this
Club, which may be amended or appealed as therein provided.
Article VII – Amendment of Constitution
Any intent to change this Constitution or the By-Laws, requires a 2/3 majority vote of
Members voting, in person or by proxy. All scheduled votes for Constitution or By-Law
changes will be published to the Membership no less than two weeks prior to the
scheduled vote. Votes may be cast by proxy one week prior to the scheduled vote. A
proxy vote is defined as a paper vote cast in abstention. These proxy votes must be
received prior to the meeting in order to be valid. Any proposed Constitution or By-Law
change will be made an agenda item at a Membership meeting, and will be discussed
and voted upon at the meeting in which the proposed change is an agenda item.
KENOSHA BARRACUDA SWIM TEAM
BOOSTER CLUB, INC.
ARTICLE 1 – MEMBERSHIP
Section 1 – Membership
Membership shall consist of parents or guardians meeting the requirement for
membership as set forth in Article III of the Constitution. The parents or
guardians, as their fee, shall pay a one-time membership fee, the amount of which is
determined by the Board of Directors.
a) A membership fee plus a registration fee for a USA swimming card per swim
team member (payable when the child joins the team).
b) It is mandatory that all members participate in all major fund-raisers set by the
Board of Directors, (i.e., pancake breakfast, swim meets, etc.).
c) All session and escrow fee’s must be paid in accordance with the schedule set
by the Board of Directors, or swimmer will not be allowed to swim at practice or
meets until fee’s are paid or arrangements have been made with the Treasurer or
suitable appointee by the Board of Directors.
d) It is required that all members work on their assigned days at the pool in
assisting the Coach with paperwork as directed by the Board of Directors.
Failure to work on assigned days may result in a fine, which will be determined
by the Board of Directors.
Upon meeting the membership requirements and payment of the membership
fee, each parent and/or guardian will be considered a member of the Club and
entitled to membership privileges. However; a maximum of two votes may be
cast by family members of swimmers, on team business.
Section 2 – Membership Privileges
Members and prospective members are entitled to attend meetings of the Club
membership. Only members are entitled to vote and to be elected to the Board
of Directors. Members can participate in Club functions and serve on committees.
Section 3 – Membership Meetings
At least one membership meeting will be held during each session of the swim
season. The Board of Directors may call special meetings at any time. The
annual meeting is held in the month of April. Any Board position vacated before
expiration can be filled by Board appointment as referred to in Article II- Section 2B of
these By-Laws. At all meetings, Robert’s Rules of Order are to prevail, to the extent that
such Rules are not inconsistent with the terms and provisions of the Constitution, By-
Laws, and Rules of Conduct as referred to in Article III, duly enacted and in force at the
time of Membership or Board meetings.
Section 4 – Grievances
When a problem arises between the swimmer(s) and/or Parent and/or Head Coach, an
attempt will be made by the affected parties to resolve their differences. In the event
that the grievances result on irresolvable differences, such matters will be referred to a
Grievance Committee. Referrals of such matters shall be outside regular swim practice
or meet hours.
The Grievance Committee shall consist of two volunteers and one Board member. The
Board member will be appointed by the Board at the time the Board assignments are
made on an annual basis. The assigned Board member may have other team
responsibilities. The volunteers must be active members, and their term shall not be
more than one year. If more than two volunteers are available, the Board will vote on
which volunteers will fulfill these assignments. A member can only be on the Grievance
Committee for one consecutive year.
In the event that an issue cannot be resolved by the affected parties, or through the
Grievance Committee, it shall be referred to the Board of Directors during a closed
There will be a comment box at a Booster Club practice facility that committee members
will check on a periodic basis. The comment box will be a lockbox. Comments will be
reviewed by the Grievance Committee on a monthly basis.
Section 5 – Termination of Membership
The following conditions could be sufficient reason for the termination of membership
from the team:
b) Failure of a member to make payment of dues or assessments within a
reasonable time period set forth by the Board of Directors or Treasurer
c) A recommendation by the Grievance Committee, and subsequent action by the
Board, for failure to adhere to the Rules of Conduct
ARTICLE II – BOARD OF DIRECTORS
Section 1 – Duties and Number
a. A Board of nine Directors shall manage the business and operation of the club.
At the first meeting of the Board of Directors following the April membership meeting,
the Board shall determine by vote, the new officers of the Booster Club. The officers
shall be President, Vice President, Secretary, and Treasurer. They, together with the
coach, shall decide which Invitational and Open meets the team will swim prior to the
beginning of each session.
b. The Board of Directors has the authority for hiring and dismissal of the Head
Coach. However, these matters will be put on the Board agenda for board meetings,
and may be delegated to committee. The Board of Directors will only select the Head
Coach. The head coach will be retained under contract. All other positions are work for
hire positions. The Head Coach will hire, and have authority to dismiss, all assistant
coaches with Board approval. The Head Coach will designate the duties of the
Assistant Coaches. The Board shall enter into an appropriate contract agreement with
the Head Coach on behalf of the Booster Club.
c. The Board of Directors, in conjunction with the Grievance Committee will act as
liaison between the swim team coach and the membership of the Booster Club in
matters of concern to either party. The Board shall also advise and lead the
membership in determining the Kenosha Barracuda Swim Team’s per session fees as
well as their rules and regulations.
d. The Board is also responsible for representing the Barracuda Swim Team at
State LSC meetings. There shall be no financial remuneration for their efforts in acting
as Board members.
e. The Board of Directors is responsible for developing, and modifying as
necessary, all Booster Club policies, rules, and regulations that are appropriate to the
operation of the team. Members may submit policy changes, recommended team rules,
or changes to team regulations for consideration by the Board. In the event that a
policy, rule, or regulation is presented to the Membership for change, it may be adopted
with a simple majority of members present at a membership meeting. All recommended
rules, regulation, or policy changes requiring a vote will be published on a Member
meeting agenda two weeks prior to any schedule member meeting. Non-attending
members may vote by proxy one week prior to the meeting. These voting procedures
do not apply to changes in the Constitution or By-Laws. These procedures are outlined
in Article VII of the Constitution. Any policy enacted by the Board, which affects the
Membership as a whole, may be included in the BST handbook, and will be conveyed to
the membership at large through member meeting minutes.
f. There will be no financial remuneration for their efforts in acting as Board
members, but the Board will be reimbursed for actual expenses incurred in fulfilling the
their team responsibilities.
Section 2 – Election and Term of Office
a. The initial election of new Directors shall be by plurality vote of the members
present at the first membership meeting of the Club. The Board to the
membership will submit a new list of proposed Directors annually (April meeting).
The membership can then add to this list if so desired. From this completed list,
new Board members will be selected.
b. Directors must be members of the Booster Club. Board members will serve a
three-year term, elections to be conducted on staggered basis of 3-3-3, so that at any
given time, no more than three members will be new to the Board. The remaining
Directors may elect a successor to hold office for the un-expired term of any Board
member who must vacate for whatever reason. Any Board member whose term has
expired or who has resigned will be eligible to fill a vacancy on the Board upon re-
election or re-appointment by the Board.
c. Board of Directors meetings will be held at least once a month or more if the
Board deems necessary.
d. A majority of the Directors (5) shall constitute a quorum for the transaction of
business. However, if only five board members are present, any action must be by
Section 3 – Removal from Office
In order to remove a member of the Board of Directors, the Membership must request
that this be placed on agenda for discussion at an open Board meeting. A motion must
then be made to put this to a vote. In order for a motion of Board member removal to
pass, a 2/3 vote is required of the full Board. Upon approval, the matter will be referred
to the full membership, with no less than two weeks advance notice, for disposition. In
order to pass a Board member removal vote, it must be passed by a 2/3 majority of
those members in attendance, plus any votes voted by proxy one week in advance of
the member meeting.
ARTICLE III – OFFICERS
At the first meeting of the Board of Directors following the April membership
meeting, the Board shall determine the new officers of the Booster Club. The Executive
Officers shall be President, Vice President, Secretary, and Treasurer. The officers of the
Board shall chair and run membership meetings.
ARTICLE IV – RULES OF CONDUCT – Board of Directors
a. Anyone caught stealing and/or misrepresenting themselves for personal gain
is subject to removal from the Board.
b. No Board member shall reference anyone in the Membership without
obtaining the consent of that member.
c. No information of a closed Board meeting will be divulged to anyone who is
not a current Board member. To do so is in direct violation of the Rules of
Conduct and could result in removal from the Board as defined in Article II
ARTICLE V – AMENDMENT OF BY-LAWS
These By-Laws may be altered, amended, repealed, or new By-Laws added by
action of a majority of members present at any membership meeting.
This Constitution and these By-Laws were passed by unanimous vote of Board
membership and general membership on 9/82, 1/84, 4/91, 4/93, 4/95, 9/96 and
In witness thereof, I attest to the above Constitution and By-Laws being those of
the Kenosha Barracuda Swim Team Booster Club, Inc.
SWIM AND MEMBERSHIP
RULES OF CONDUCT
AND DISCIPLINE GUIDELINES
This document is intended to define team rules and procedures for dealing with, and
dispensing discipline to swimmers, members, or coaches who substantially violate
these guidelines for conduct.
Each individual; be they a swimmer, a member, a parent or guardian; who receives a
written or verbal notice will be dealt with according to the severity of the situation by
either the Head Coach, the Board President, or the Board of Directors at large.
Complaints may be lodged through any Board member, the Head Coach, or the
Grievance Committee via written correspondence. The following disciple procedures
shall be used as a guide in dispensing formalized disciplinary procedures.
This hierarchy of disciplinary procedures is to be used as a guide; however, the severity
of the violation will dictate the level of discipline in accordance with the following guide.
Level 1 – Verbal warning indicating the nature of the offense, and how this offense
violates either the swim rules conduct or anti-harassment policy
Level 2 – Written notice of the violation. In the case of a swimmer, this written notice
will be sent to the swimmers parent or guardian
Level 3 – Second written notice that can result in up to a 15 day suspension from the
team – No refund of session fees will be made available during the suspension period
Level 4 – Third or subsequent written notice of a violation and a hearing before the
Board in a closed Board meeting. The result of this hearing could result in a
suspension, length to be determined by the Board, or expulsion from the team – No
refund of any session fees or escrow balance will be made available during the
Level 5 – Third or subsequent written notice after a hearing whereby the Board votes on
expulsion from the team where no fees or member balances are refunded to the
member family and the swimmer is banned from the team
The following list of offenses and their identified level of severity are listed below. This
is only meant to be used as a guide and is not intended to be all inclusive.
Misappropriation or unauthorized use of Team property or facility in which
the team operates
Harm to any person or damage to the Team’s property
Fighting at a BST practice or meet facility
A swimmer reporting to practice or a meet under the influence of alcohol
or illegal drug, or consumption or distribution of alcoholic beverages or
illegal drugs, or possessing illegal drugs while at a BST practice or meet.
Possession of an illegal firearm, or weapon, at any BST function
Excessive use of abusive or derogatory language while attending either a
practice, meet, or other BST sponsored function
Smoking by athletes while at practice, a meet, or a BST sponsored
Violation of the Anti-Harassment policy
As a BST member, coach, swimmer, or swimmer guardian, you accept
these Rules of Conduct as a responsibility of your BST affiliation.
Harassment can occur as a result of a single incident or a pattern of behavior where the
purpose or effect is to create an environment that is intimidating, offensive or hostile.
Harassment can encompass a broad range of verbal or physical behavior, which may
include, but is not limited to the following:
Physical or mental abuse
Sexual comments or jokes
Display of sexually graphic materials
Religious comments or jokes
Unwanted touching or sexual advances
Derogatory comments concerning an individuals physical appearance,
mental ability or physical ability
The Barracuda Swim Team prohibits any form of harassment by its athletes, coaches or
members and views such actions very seriously. Any person affiliated with the team
that engages in harassment as listed above, is subject to immediate loss of swim time
and / or loss of membership privileges.
If you believe that you have been the subject of prohibited harassment, you may wish to
discuss the matter with the individual(s) involved. If you do not wish to approach the
individual(s) directly, or if you have, and the harassment has not stopped, you may
report the matter to the Grievance Committee.
The Grievance Committee is defined in Article 1 Section 4 of the team By-Laws. Any
such reports will be investigated by the Grievance Committee. This will be handled in
the same manner as described in Rules of Conduct.
POLICIES OF THE KENOSHA BARRACUDA SWIM TEAM
1. Swim team fees must be paid in full by the end of the first month of each session or
your child will not be allowed to practice or compete in swim meets until the fees are
2. Swimmers are not permitted to participate on another team while they are actively on
the Barracudas. Any swimmer who participates in the Barracuda practice and/or is
coached by the Barracuda coach(es) must represent the Barracuda Swim Team in
3. If a swimmer is going on vacation, the coach(es) must be notified. The coach(es) will
be solely responsible for deciding what events will be entered and by whom.
4. All swimmers entered in a meet are required to participate in that meet except in case
of illness or a family emergency. Swimmers will still be liable for any entry fees owed at
the time and will not receive a refund. All meet information and relay teams for meets
will be posted to the BST WEB site www.kenoshabarracudas.com the Tuesday prior to
5. Any swimmer may be sent out of practice at the discretion of the coach for any
unsportsman-like conduct in locker room or pool area. Any swimmer who causes
damage to other people’s property or to the school property will be responsible for all
repair or replacement costs.
6. A swimmer who is removed from the team for any reason may be suspended from
both workouts and meets for a time from one (1) to ten (10) days. Any swimmer
suspended two times for periods of five (5) to ten (10) days for the same offense will be
suspended from the team for the session with no refund of fees, as subject to coach
and Board discretion, and will be liable for meet fees.
7. Locker room rules:
a) Swimmers to leave locker rooms fifteen minutes after practice.
b) It is recommended that swimmers bring all personal belongings to the pool
deck during practice rather than leaving them in a locker
c) The coach will make sure swimmers are out of locker rooms or appoint a
parent to do so.
d) No running in locker rooms or on pool deck.
e) Absolutely no glass containers on the pool deck.
f) No snapping of towels.
g) No throwing of objects.
LET’S TALK MONEY!
The fees for swimming with BST consist of:
1. Sessions Fees are dependent upon the level of the swimmer. Silver, Gold, Juniors,
and Seniors are $165, Bronze is $150, and Blue, Green and Mud Puppies are $135.
Discounts are made for multiple swimmers on the team. $15 from each successive
family member from their respective session fees.
2. Registration Fee (USA Swimming Card – Annual $55.00) Billed at time of entry on
the team or annually the first week of December.
3. Meet Fees (Escrow Fees) – Used for meet fees.
4. Concession Fees – Each family makes a $9.00 towards the purchase of food for our
concession operations at our hosed meet. This fee is billed three times per year.
5. Missed Pool Parent Session – Each parent must work roughly one practice per year.
Failure to appear for your assigned session can result in a $15.00 fine.
6. Missed Work Session – Each family is responsible for working three four hour
sessions at our hosted meets in November, March and June. Failure to do so will result
in $40.00 per session billing.
All payments are to be made by check only. No payments are to be given to the
coaches. Please send your payments to the address on the top right of your invoice or
to the address given below.
Paid once for each of the 3 sessions (Fall, Winter and Summer). Session fees primarily
cover expenses for coaching and pool rental. Sessions fees are described above. For
example let’s assume we have a multiple swimmer family all iin Blue, Green or
Mudpuppies. Billing would be; $135 Swimmer No. 1 – due 30 days after the 1st day of
the session. $120 Swimmer No. 2 – due within 60 days of the 1st day of the session. $
105 Swimmer No. 3 – due within 90 days of the 1st day of the session. $ 80 Swimmer
No. 4 – due before the end of the current session. If payment is not received on or
before the due date, the swimmer may not be permitted in the water. Fees for
swimmers leaving the team or returning to the team can be prorated at the rate of $11
per week, for $135 per session swimmers, $12 per weeks for Bronze, and $13 per week
for contiguous weeks of BST team participation. Pro-ration is from the swimmers
starting or leaving a session. We do not start and stop participation within a session.
This fee is used to cover registration of the swimmer(s) with USA Swimming and liability
insurance. The current registration fee is $55.00 per year, which is collected at the
beginning of the fall session with the exception of new members who will pay this fee at
the time they join the team.
Meet Fees (also called Escrow Fees)
These monies are paid at the beginning of each session and are replenished as
needed. This money covers the cost of entering your swimmer(s) in all meets for a
session (i.e., splash fees ($3.00), facility fees upwards of $6.00 per meet, individual
event entry fees ($3.00-$5.00), relay fees($10-$12 divided by four)). These fees may
vary from meet-to-meet and are deducted automatically from your escrow balance when
your swimmer(s) events are entered into the computer.
If you have signed-up for a meet and are unable to attend, please submit a Meet
Cancellation Form, or inform the head coach at firstname.lastname@example.org. Efforts will be
made to replace your swimmer with another swimmer at which time you will not be
charged. If, however, we are unable to find a replacement, you will be billed.
Subsequently, if your child was scheduled to swim in a relay and the relay is unable to
swim because your swimmer was unable to attend the meet or unwilling to swim, you
will be charged the full amount of the relay. Meet (Escrow) Fees are calculated as
Upper Intermediate, Junior & Senior $90.00
PAYMENT OF FEES
The Treasurer will issue statements showing Meet (escrow) balances, fees paid and
balance due. Please make checks payable to:
Kenosha Barracuda Swim Team
Mail payments to:
Kenosha Barracuda Swim Team
P.O. Box 1051
Kenosha, WI 53141
Kenosha Barracuda Swim Team
1456 40th Ct.
Kenosha, WI 53141
Any questions regarding your bill should be directed to the Treasurer as soon as
possible. Any changes to your account (i.e. address or name) should be submitted to
the Head Coach and Treasurer in writing.
RESIGNATION FROM THE TEAM
If for some reason you no longer wish to participate in the Barracuda Swim Team, your
intentions must be put in writing and sent to the Head Coach with a copy sent to the
Treasurer stating the names of your swimmer(s), the last day of participation with the
Any outstanding balances will be paid out of the escrow credit remaining. Should this
amount not cover the outstanding balances, any monies still due to the team will be paid
Any credit due to the family will be paid after all family checks issued to the team have
cleared the bank. If you are moving, please be sure to give the Treasurer your
forwarding address so that a check may be mailed to you.
The intent of the Barracuda Swim Team is to make the sport of competitive swimming
available to as many children as possible….regardless of financial status.
To apply for the BST Assistance Program, please complete the application using the
instructions for your household. Sign and return the application to the BST Board of
Directors. Please complete a separate application for each child. Applicants must
apply annually for consideration. Application deadline: October 1st. Acceptance
into this program will be the sole determination of the BST Board based upon the
information given below. One assistance award is made for the team per session. For
further information, call the BST Board President (see directory).
1. SWIMMER INFORMATION:
Print the name or names of the child(ren) you are applying for.
List each child’s grade and school.
o Write the names of everyone in your household, whether they receive
income or not. Include yourself, the children you are applying for, all other
children and your spouse.
o Write the amount of each household member’s monthly income, before
taxes or anything else is taken out.
o An adult household member must sign the application and give his/her
Social Security number in PART 3.
All applications must have the signature of an adult household member.
The application must have the Social Security number of the adult who signs.
If the adult does not have a Social Security number, write “none”.
2. PLEASE COMPLETE PARTS 2 AND 3.
3. SIGNATURE AND SOCIAL SECURITY NUMBER
INCOME TO REPORT
EARNINGS FROM WORK PENSIONS/RETIREMENT/SOCIAL SECURITY
Strike benefits Supplemental security income
Unemployment compensation Retirement income
Worker’s compensation Veteran’s payments
Net income from self-owned business or farm Social Security
Regular contributions from persons not living in the household
Any other income
WELFARE/CHILD SUPPORT/ALIMONY OTHER INCOME
Public assistance payments Disability benefits
Welfare payments Cash withdrawn from savings
Alimony/child support payments Interests/dividends
Income from estates/trusts/investments
1. PRINT SWIMMER INFORMATION
Name Grade Name of School
2. HOUSEHOLD MEMBERS AND MONTHLY INCOME:
Name Gross Monthly Earnings
Job 1 Job 2
Completion of Section 2 is required to be considered for the BST Assistance Program.
The BST Board may ask for documentation to prove eligibility. Your eligibility may be
checked at any time during the length of the program.
BST Officials use the information on the application only to decide eligibility.
3. SIGNATURE AND SOCIAL SECURITY NUMBER: I certify that all of the above information is true
and correct and that all income is reported. I understand that this information is being given in application for the receipt of financial
assistance and that BST Board officers may verify the information on the application. Falsification of information may void this
Print Name Signature Social Security #
BST will sponsor as many as three (3) children during a 1-year period. Applicants
must apply annually for consideration.
The swimmers session fees will be paid for 1 year.
BST will pay for session fees only. All BST meet fees are the responsibility of the
swimmers family or guardian. – any other meet fees will be the responsibility of
SWIMMER/FAMILY REPONSIBILITIES: (Important – please read the following:)
Swimmer must attend BST practices on a regular basis (per assigned practice
Transportation to and from practices is the responsibility of the parent or
Parent or Guardian must participate in all BST fundraisers. Failure to do so may
result in dismissal from the program.
Swimmer must abide by BST Board policies and coaches rules. (Competitive
Upon approval/disapproval please contact:
Currently the Barracudas have eight (8) different practice groups: • (Mud Puppies) • (Green) •
(Blue) • (Bronze) • (Silver) • (Gold) • (Junior) (Senior). These groups are unique to our team
and mean nothing to people outside our team. Practice schedules list the base name for
each group (i.e., Mud Puppies, Green, etc.) and the time they practice. Within each practice
group we have many different ages and ability levels. Swimmers are placed into one of the
eight (8) competitive practice groups and must earn their way up to the next practice level.
By earn we mean that we have some groups which have minimum requirements to get into
them. These requirements are based on ability, competitive results, dedication, age and
motivation. Admission to a particular group is dependent upon the individual’s ability relative
to the ability of the other swimmers in that group and the age of the swimmer. The Assistant
Coaches make recommendations for advancement but the Head Coach has the final
decision. Parents, please keep in mind that there will be a slight overlap in abilities and skills
Final Decision: Even with group criteria, there will undoubtedly be a time when a decision will
have to be rendered due to extenuating circumstances. Therefore, the Head Coach will have
the option to make a final decision for group placement if such an event would occur. Listed
below are basic guidelines for each group:
Mud Puppies – This group contains mainly swimmers who are between 6 and 12 years old who
have little or no competitive experience. Swimmers must be able to do 8 lengths of legal
freestyle, 4 lengths backstroke and 2 lengths breaststroke to be in this group. This is the next
level up from our feeder team. Primary emphasis is on mastering skills in the four competitive
strokes and on starts and turns. Basic fundamentals, stroke patterns, social interaction and
introduction to a competitive format are the focus of this group. They must also possess
listening skills and be able to take instruction in a group setting. Practices are held for one hour,
5 days a week.
Green – Competitive group for experienced swimmers who have four (4) legal strokes, flip turns
and starts. Swimmers stay in this group until they are nine or older. This group will stress
mechanics of all four competitive strokes. Continued development of strength and endurance
while maintaining good stroke technique during practice is stressed. Attention and retention,
listening skills and concept attainment are encouraged and expected at all times. Stroke and
coordination drills are emphasized. Practices are held for one hour, 5 days a week.
Blue – Swimmers must be at least 9 years of age to be in this group and must successfully
complete the Green group. This group will stress stroke mechanics of all four competitive
strokes and begin to introduce swimmers to aerobic base training. Continued development of
strength and endurance while maintaining good stroke technique during practice is stressed.
Attention and retention, listening skills and concept attainment are encouraged and expected at
all times. Stroke and coordination drills are emphasized. Using and reading the pace clock are
introduced. Practices are held for one hour and fifteen minutes, 5 days a week.
Bronze – Competitive group for experienced 11 through 14 year olds emphasizing competition
in USA Swim meets, strokes, starts and turns. Increased attention to aerobic training and speed
work as well as continued mastery of correct stroke technique is stressed. Swimmers are
introduced to distance swimming and should sign up for meets that encourage distance (in most
cases, Friday night meets). Swimmers must have mastery of using the pace clock.
Silver – This is the top level of the Age Group program. Swimmers are preparing to enter the
Gold level group. This is a competitive group for ages 12 and up. Gold Group combines stroke
work with a strong conditioning program. Swimmers are expected to attend 4 workouts per
week. This group begins goal setting, learning race strategy and begins dry land training.
Swimmers in this group are expected to sign-up for all meets that have a distance day specified
(many times it is a Friday). Swimmers are introduced to test sets and practice performance
Gold – This is a group designed for swimmers in high school or beyond only. The group
focuses on aerobic and anaerobic training. The primary objective is to continue to move senior
athletes in a positive direction through practice and competition. This group is for high school
age and older athletes who would otherwise be in the Bronze or Silver groups. The focus is to
get these swimmers to be capable of joining to Juniors group. Swimmers are expected to attend
4 workouts per week. This group begins goal setting, learning race strategy and begins dry land
training. Swimmers in this group are expected to sign-up for all meets that have a distance day
specified (many times it is a Friday). Swimmers are introduced to test sets and practice
Juniors – This group is for the serious pre-senior athlete. This group remains an integral part of
the Senior program and still requires a high commitment, intense training and pursuit of
championship meet standards. The primary objective will still be to achieve the Senior level
standards once they are physically and mentally ready. Swimmers must be 13 or older and
attend 80% of scheduled practices and all big meets that the Senior team attends. Dry land
activities increase and swimmers must be capable of doing 40 to 45 minutes of continuous dry
land. Swimmers in this group are expected to sign up for and attend meets on a regular basis.
Swimmers are also expected to sign up for all meets that have a distance day specified (many
times it is a Friday), or any prelim-final meets. Swimmers should be able to complete the
1. 200 fly with ease
2. 20 x 100 free on 1:30
3. T-30 (females 2200, males 2300 aerobic test
4. Kick 8 x 100 on 1:50 choice
5. 8 x 100 choice on 3:00 @ 92% of best time
Behavioral: The Junior swimmer needs to value excellence, determination and dedication in
both training and competition. They need to challenge oneself, working productively with
teammates and taking responsibility for their own development. This is difficult to monitor,
but extremely important.
This group practices 6 to 10 times a week for 2 hours.
Seniors – This group is a highly specialized, strongly committed and physically specific training
group. Swimmers must be 14 years old or freshmen (extenuating circumstances may occur
whereby a younger swimmer may be asked to move up). This group spends most of the time on
training, mental preparation, nutrition and dry land work. The primary objective will be to achieve
State, Zone, Sectional and National Championship times. Swimmers must attend 90% of
scheduled practices and all big meets that the Senior team attends. Dry land activities increase
and swimmers must be capable of doing 60 to 70 minutes of continuous dry land. Swimmers
are expected to sign up for all meets that have a distance day specified (many times it’s a
Friday), or any prelim-final meets. Swimmers should be able to complete the following:
1. 20 x 100 free on 1:20
2. T-30 (females 2500, males 2600) aerobic test
3. Kick 10 x 100 on 1:45 choice
4. 10 x 100 choice on 3:00 @ 94% of best time
Behavioral – the Senior swimmer needs to value excellence, determination and dedication
in both training and competition. They need to challenge oneself, work productively with
teammates and take responsibility for their own development. This is difficult to monitor, but
extremely important. Swimmers in this group need to be driven to maximize their potential
and become leaders of the team. They should conduct themselves in practice, at meets and
outside of the pool as leaders. This group practices 6 to 10 times a week for 2 hours.
National – This group is a highly specialized, strongly committed and physically specific training
group. Swimmers must be 14 years old or freshmen (extenuating circumstances may occur
whereby a younger swimmer may be asked to move up). This group spends most of its time on
training, mental preparation, nutrition and dry land work. The primary objective will be to achieve
Sectional and National Championship times. Swimmers must attend 90% of scheduled
practices and all big meets that the Senior team attends. Dry land activities increase and
swimmers must be capable of doing 60 to 70 minutes of continuous dry land. Swimmers should
be able to complete the following:
1. 20 x 100 free on 1:15
2. T-30 (female 2600, males 2800) aerobic test
3. Kick 10 x 100 on 1:45 choice
4. 10 x 100 choice on 3:00 @ 94% of best time
Behavioral: The National Group swimmer needs to value excellence, determination and
dedication in both training and competition. They need to challenge oneself, work
productively with teammates and take responsibility for their own development. This is
difficult to monitor, but extremely important. Swimmers in this group need to be driven to
maximize their potential and become leaders of the team. They should conduct themselves
at practice, in meets and outside of the pool as leaders. This group practices 6 to 10 times a
week for 2 hours.
BOARD DIRECTORY &
Board of Directors Directory
Kelly Carlson (President, Safety) email@example.com
Susan Clot-Joseph (Events Chairperson) firstname.lastname@example.org
Robert Goll (TBD) email@example.com
Donna Langley (Concession Chair) firstname.lastname@example.org
Michelle Watson (Volunteer Coordinator) email@example.com
Kim Thompson (Vice President, Officials) firstname.lastname@example.org
Dennis DuChene (Meet Director) email@example.com
Wally Graffen (TBD) firstname.lastname@example.org
Tom DeVroy (Treasurer) email@example.com
Other critical positions fulfilled currently by members but could also be assumed by Board
WEB Site Coordinator – Brian Stefanski – firstname.lastname@example.org
Apparel – Michelle Watson
President Responsibilities include but are not limited to: 1. Contact all board members
monthly to inquire as to whether they have items to include on the Agenda. 2. Prepare
and Agenda and preside over monthly Board Meetings (held the first Monday of every
month.) 3. Communicate with the Head Coach prior to each board meeting to inquire as
to any comments he may have or would like you to convey. 4. Oversee the Board and
team to make sure everything is being done as agreed upon by the Board. 5. In
collaboration with the Head Coach select all meets that Barracuda Swim Team will be
attending throughout the year. 6. In collaboration with the Head Coach has the authority
to cancel meets that have been scheduled on the Meet Reservation Sheet due to low
attendance, conflicts, etc. 7. Prepare and process all paperwork required to obtain high
school practice facilities for winter and outdoor city pools for summer sessions. 8.
Maintain and monitor LSC/Peak Insurance coverage for the Board and Team. 9.
Receive all phone calls from parents with questions and relay the problems that may
come up from month-to-month to the Board. 10. Attend all LSC meetings, generally held
the last Tuesday in January, April, July and October at U.W. Waukesha in Waukesha,
WI. 11. Preside at LSC meetings as Barracuda Swim Team’s voting representative. If
unable to attend, a proxy note should be written to the LSC to allow whoever is going to
JOB DESCRIPTION Vice President Responsibilities include but are not limited to: 1.
Preside over monthly Board Meetings when Board President is unavailable. 2. Take and
distribute minutes of meetings when Secretary is unavailable. 3. In the absence of the
President, the Vice President needs to be prepared to handle any situation, which may
arise as it pertains to the smooth operation and welfare of the Kenosha Barracuda Swim
Team and its membership. 4. Preside over all Parent Meetings (held at least once each
session). 5. Attend at least two (2) LSC meetings per year.
JOB DESCRIPTION Treasurer Responsibilities include but are not limited to: 1.
Maintain all swimmer accounts throughout the year and mail invoices to families three
(3) times a year on a timely basis. 2. Maintain accurate computer records of all financial
proceedings having to do with the Kenosha Barracuda Swim Team. 3. Pay all invoices
incurred from the operation of the Kenosha Barracuda Swim Team in a timely manner
so as not to accrue late charges. 4. Attend monthly Board Meetings and prepare a
Treasurer’s Financial Report for presentation to the Board. 5. Responsible for the USA
Registration of all BST swimmers. 6. Prepare bi-monthly payroll for all Barracuda Swim
Team employees. 7. Make monthly tax payments for Federal, MED & FICA as well as
quarterly payments for State taxes. 8. Prepare quarterly report to the Federal
Government. 9. Prepare W-2’s for all employees at the end of the year and summary
sheets for Federal and State. 10. Make all bank deposits as necessary and balance
checkbook monthly. 11. Prepare a yearly financial report. 12. Prepare and present
annual operating expense and income statement to the membership at the Spring
Banquet. 13. Attend at least one LSC meeting per year. 14. Maintain current and
accurate listing of all BST member families. Distribute current roster of member families
to entire membership quarterly (or more often if necessary.) Coordinate other team
business as necessary.
JOB DESCRIPTION Secretary Responsibilities include but are not limited to: 1. Attend
monthly BST Board Meetings. 2. Attend at least one LSC Meeting per year 3. Prepare
accurate and concise minutes of each Board meeting and distribute to Board members
on a timely basis. 4. Maintain a file of all minutes of BST Board meetings. 5. Prepare all
team correspondence (i.e., letters, thank you notes, etc.) as directed by the President.
6. Responsible for booking all hotel/motel rooms necessary for all BST out-of-town
meets. This position also serves as Liaison between the Kenosha Unified School
District and the BST Board as follows: 1. Work with both Tremper and Bradford High
School Administrators to keep the “avenue of communication” open between BST and
the high schools. If necessary, may discuss issues with other administrators (i.e. KUSD
Athletic Director and/or President of the Kenosha Unified School Board). 2. Ensures that
Board President is informed of any issues which may arise with the Kenosha Unified
School District 3. Schedules all meeting rooms necessary to hold BST membership
meetings at the high schools.
JOB DESCRIPTION Meet Director The Meet Director is responsible for the overall
smooth operation of BST hosted swim meets from inception to completion. This person
must be goal oriented and very organized. Responsibilities include but are not limited to:
1. Prepare and file the necessary paperwork to obtain a meet sanction from the LSC. 2.
Prepare and distribute meet information to all teams who will be invited to the meet. 3.
Secure authorized meet officials from the LSC pool of officials including our own BST
officials. 4. Accept team reservations. 5. Obtain all supplies and equipment needed to
run the meet. 6. Prepare the meet facility prior to the meet. 7. Coordinate all activities
(i.e., computer room, timing system, timers, concessions, records, etc.) during the meet.
8. Mail meet results to all participating teams within two weeks after the meet 9. File all
necessary reports, including meet results and financial reports, with the LSC within two
weeks after the meet. 10. Work closely with the Head Coach, BST Board President,
BST Treasurer, Volunteer Coordinator and Meet Director Trainees to assure the
success of the meet. 11. Attend at least one LSC meeting per year.
JOB DESCRIPTION Safety Chairperson Responsibilities include but are not limited to:
1. Keep monthly records of any accidents that may occur, both at practice and BST
hosted meets, and report such accidents to the Board at the monthly meetings. 2. File a
US Swimming Report of Occurrence with a. US Swimming b. Peak Insurance c. LSC
Safety Chairperson 3. Attend Safety Training Seminars that may be offered by the LSC
throughout the year. 4. Update Swimmer Emergency Cards each session. 5. Inspect
practice pools regularly for safety issues. 6. Attend at least one LSC meeting per year.
JOB DESCRIPTION Feeder Team Coordinator The Feeder Team Coordinator is
responsible for perpetuating the feeder team lesson program during the annual school year with
emphasis on expanding the program during the summer months. This program is responsible
for the on-going operation of the competitive swim team Responsibilities include but are not
limited to: 1. Sends and receives correspondence regarding the program to interested parties. 2.
Recruiting and renewing members to the program through mailings, newspaper advertisements,
telephone inquiries and annual summer program school flyers. 3. USA Swimming registration of
all swimmers both annually and seasonally (summer swimmers). 4. Conducts banking
transactions related to the Feeder program. 5. Keeping computerized records of all swimmers
enrolled in the program, both annual and seasonal. 6. Keeps and updates class lists and
emergency cards for Feeder Team swimmers as necessary. 7. Works with the Head Barracuda
Team Coach and the Feeder Team Coach to place swimmers in appropriate levels of class
participation based upon skills achieved. 8. Works with Head Barracuda Team Coach to secure
Feeder Coaches for both annual and seasonal lessons. 9. Acts as the liaison between parents
and coaches to improve communication and help solve problems. 10. Works with the
designated team permit coordinator and Reuther and Tremper facility coordinators to establish
permits and secure class times. 11. Reports to the Barracuda Board of Directors concerning any
issues relating to the Feeder Program. 12. Attends at least one LSC meeting a year
JOB DESCRIPTION Volunteer Coordinator Responsibilities include but are not limited to:
1. Organize and recruit all BST home swim meet volunteer schedules. 2. Organize and recruit
State swim meet volunteer schedules. 3. Attend home and state meets to check-in volunteers.
4. Prepare list of family members and charges for non-worked sessions and report these
charges to the Board Treasurer.
JOB DESCRIPTION New Parent Coordinator Responsibilities include but are not limited
to: 1. Hold new parent informational meetings before each new swim session. 2. Field new
parent questions about the team.
JOB DESCRIPTION Corporate Fund Raising Chairman
Responsibilities include but are not limited to: 1. Solicit charitable donations, either in the form of
cash or services, for BST on an annual basis from corporate businesses in Kenosha and
surrounding communities. 2. Prepare long and short-term goals for achieving donation
objectives and ways to achieve these goals. This should be updated on an annual basis. 3.
Responsible for preparing and maintaining a list of solicited businesses that have been
contacted for a charitable donation and their key contact person(s). 4. Produce a form letter that
can be used by BST families to solicit funds from small, local businesses. 5. Receive and
accurately record all monies collected on behalf of BST corporate fund raising and forward all
monies collected to the BST Treasurer for deposit. 6. Responsible for proper acknowledgment
of said donations, either through a card, letter, or other appropriate means (picture of team
w/sign, etc.) 7. Report results of corporate fund raising to the Board of Directors on a monthly
DIRECTORY & JOB
Coaching Staff Directory Luke Schumm (Head Coach) Cell: 262-488-7276
JOB DESCRIPTION Head Coach Oversee all aspects of the Barracuda Swim Team’s
swimming operations. The Head Coach’s main responsibilities include, but are not
1. Recruit, hire, educate and maintain a high level coaching staff for both the
competitive and feeder teams.
2. Conduct practice sessions to train and prepare athletes for meets.
3. Prepare meet entries and devise a meet schedule
4. Develop practice and meet schedules for coaches
5. Responsible for the recruitment and retention of swimmers
6. Maintain team swimming records and proof of times.
7. Maintain accurate computer records in Team Manager Database
8. Prepare Annual BST Banquet Awards Program
9. Attend LSC meetings and maintain coaching and business connections with the LSC
10. Develop and conduct dry land programs
11. Assist in pool contracts and pool schedules
12. Make travel plans for meets.
13. Ensure that all coaches maintain current certifications.
14. Interact congenially with all coaches, parents and swimmers.
15. Maintain attendance records for all swimmers or appoint an Assistant Coach
16. Ensure that a coach remains at the pool until all athletes have departed.
17. Check mailbox at post office two times per week (minimum).
JOB DESCRIPTION Assistant Coach To assist swimmers in stroke development to
reach their fullest potential. The Assistance Coaches’ main responsibilities include but
are note limited to:
1. Work with and train their assigned practice group
2. Familiarize themselves with all practice groups on the team
3. Ensure all handouts are given to all swimmers in attendance after practice
4. Maintain attendance records for your group.
5. Attend practices and meets as assigned by the Head Coach.
6. Always be punctual for practice sessions and meets.
7. Create plans for direction of skills and training for the development of their practice
8. Keep all certifications current.
9. Interact congenially with parents and swimmers.
10. Remain at the pool until all athletes have departed.
11. Keep abreast of new trends and developments in the swimming world.
JOB DESCRIPTION Feeder Team Coach Introduce children to the water and work
with them to enhance skills. The goal of the Feeder Coaches and swimmers should be
to do legal freestyle, backstroke, breaststroke and have swimmers be able to dive in
and push off underwater in a streamline position.
The responsibilities of the Feeder Team Coach include but are not limited to:
1. Working with all levels of swimmers.
2. Keep all certifications current.
3. Be punctual for all practices and meets.
4. Ensure delivery of handouts to all swimmers in attendance.
5. Communicate concerns to Feeder Team Coordinators.
BST HOSTED MEET
BST HOSTED SWIM MEET JOB DESCRIPTIONS ADMISSIONS: Responsible for
collecting admissions fees and selling heat sheets to those who wish to attend the swim meet
as observers. Must be able to handle large volumes of people at one time and be proficient in
money handling. “Mental math” the mental ability to add and multiply quickly) is a necessity.
ANNOUNCER: The Announcer has the task of making all announcements that need to be
made during the meet. Some examples are: Event results (winners), high point finishers, team
point totals, individuals who are in the water swimming and general public announcements
dealing directly with the swim meet. Requires good, audible speaking voice and some
knowledge of swimming.
AWARDS: Distributes various awards to swimmers after they have qualified for an award
during the meet. Responsible for adhering correct sticky label to the correct ribbons/medals
those swimmers receive.
COMPUTER: Responsible for the accurate input of swimmer’s times into the computer in order
to establish correct finish placement for the event. Must be able to work very efficiently on the
computer and have excellent keyboarding skills.
CONCESSIONS: Responsible for preparing and selling the various food items that are offered
during the swim meet. Should be proficient in handling money and working with large groups of
people. Depending on the shift, concessions are responsible for set-up and take down of the
concession area. (Student workers may be used here for certain jobs.)
HEAD TIMER: Keeps two (2) stopwatches for lane timers in case they fail to start their
watches on time. Also responsible for relieving lane timers in the event a break is needed.
MEET MARSHAL: Responsible for keeping the aisles clear so that others in the bleachers
may see. Meet Marshals are also responsible for enforcing the pool deck regulations. Oversees
the children who are not being properly supervised, returning them to their parents for proper
supervision. Also responsible for checking locker rooms. Must possess a USS card.
Records people are responsible for checking timing system printed times against the lane
timer’s times to guard against discrepancies. Prepares the cards or lane timer sheets, in lane
order, for computer entry. Should be good with numbers and be able to work in a fast-paced,
Runners are responsible for collecting the heat cards or lane time sheets, IN LNE ORDER, and
running them to the Records table. When the records people have completed checking the
cards/sheets, the Runners then deliver the cards/sheets to the Computer Room for entry into
the computer. Runners are also responsible for posting results, delivering event results to the
Announcer for broadcasting and award labels to the Awards Table for distribution of awards.
(Kids may be used for certain jobs.)
Timers are responsible for keeping and recording swimmer’s times by stopwatch for each event.
Timers are also responsible for supplying a back-up time for the event via a manually operated
push button. (Must be at least 14 years of age).
TIMING SYSTEM OPERATOR:
Responsible for the efficient operation of the electronic timing system used at all BST hosted
meets. Requires a prior knowledge of the system and the ability to work in a fast-paced, high-
STUDENT WORKER RULES FOR BST HOSTED SWIM MEETS
1. Workers must be in high school or have currently attended at least one day of high
school, to work at a swim meet.
2. If a high school student is working a session, parents are encouraged to work in the
same area as their child. This will help to relieve an undue burden on the other workers
regarding supervision of some one else’s child.
3. It will be the parents’ responsibility to make sure that their child reports to and fulfills
the work obligation. If a child leaves the area, or comes late, the family will be billed
accordingly since a session is considered 4 hours of work and it would not be fair to
credit a family with a full session that is not completed by a younger person.
4. Student workers will only be allowed to work the following positions: concessions,
runners, awards, timers and staging.
5. The Board/Meet Directors reserve the right to change this policy, as it deems
necessary for higher status meets (i.e., State, etc.).
6. Other requests for student work exceptions shall be submitted to the Board for
consideration at least three weeks prior to the meet.
HOTEL INFORMATION Below is a list of hotels that BST frequently
uses for those meets where you may want to stay overnight:
GLENDALE MADISON Baymont Inns & Suites Best Western Inn Towner 5110 Port
Washington Road 2424 University Avenue Glendale, WI 53217 Madison, WI 53705 Ph:
414-964-8484 Ph: 608-233-1325
PORT WASHINGTON/BROWN DEER/
Best Western Inn on the Park MILWAUKEE 22 South Carroll Street Madison, WI
Best Western Harborside Inn Ph: 608-257-8811 135 E. Grand Avenue Port
Fairfield Inn Ph: 262-284-9461 8212 Greenway Blvd Middleton, WI 53562
Country Inn & Suites Ph: 608-831-1400 350 E. Seven Hills Road Port Washington, WI
Howard Johnson Hotel Ph: 262-284-2100 525 W. Johnson Street Madison, WI 53707
Courtyard by Marriott Ph: 608-251-5511 5200 West Brown Deer Road Brown Deer,
WI 53223 Ph: 414-355-7500
Sheraton 8900 N. Kildeer Ct. Brown Deer, WI 53209-1219 Ph: 414-355-8585
Best Western Inn 10330 N. Port Washington Rd. Mequon, WI 53092 Ph: 262-246-
Chalet Motel 10401 N. Port Washington Road Mequon, WI 53092 Ph: 262-241-4510 or
SWIM MEET INFORMATION
Before the meet:
1. The night before a swim meet make sure to eat right (pack those carbohydrates), and
get a good, restful nights sleep.
2. The morning before a swim meet be sure to eat a good breakfast.
3. Pack your swim bag and be sure to include:
b. Team suit and team cap (required)
c. Swim Cap (extras if you desire)
d. Towels (remember they get really wet so pack several)
e. Warm clothes to wear on deck (i.e., sweat suits, swim parkas, etc.)
4. At most meets there are concession stands at which to purchase food. However, you
may bring your own.
5. Don’t forget the event sheet and map which you should have received at practice
sometime during the week before the meet.
At the meet:
Please arrive at the meet in time to get suited up and on deck 15 minutes prior to warm-
Find your coach immediately upon entering the pool area.
Warm-ups are one (1) hour long and your child should stay with his/her coach.
Swimmers should check with the coach for any relay changes.
Before and immediately after an event, swimmers should always check-in with their
Swimmers may sit with their parents between events if desired.
Admission to meets is usually between $3.00 - $5.00 per person. Swimmers do not pay.
Heat Sheets (a schedule of swimming events for the day) cost approximately $2.00 -
$4.00 and are available at all meets. Should you need help reading and understanding
these sheets at first, please don’t hesitate to ask someone.
At most swim meets there will be swim apparel vendors in case you forget something or experience an
emergency situation (broken goggles, etc.).
PARENTS ARE NOT ALLOWED ON DECK AT ANY TIME DURING A SWIM MEET.
DO NOT ATTEMPT TO COACH YOUR KIDS – we have coaches available for this
AS PARENTS, YOUR MOST IMPORTANT JOB AT MEETS IS TO BE SUPPORTIVE
OF YOUR SWIMMER(S)!
FREQUENTLY ASKED QUESTIONS (FAQ’S)
Below are some of the most “frequently asked questions” asked by new swimmers and
What is a “Meet Attendance Sheet”?
A “Meet Attendance Sheet” is a complete list of swim meets for each session. It
indicates dates, locations and what levels of swimmers should attend. YOU CHOOSE
which meets are best for your swimmer. (Please note: home meets are REQUIRED for
What if a swimmer cannot attend a meet, which they were originally signed up for?
Inform the Coach as soon as you are aware of the situation. Then inform the head
coach at email@example.com. These should be submitted two weeks prior to the
meet in question. Be aware of financial liability due to a cancellation. (Please note:
Meet entry fees are paid well in advance of the meet dates.)
How do I know how to get to the meet location?
Coaches hand out meet information at practice early during the week prior to the
scheduled meet. This information includes a map to the location and a list of the events
your swimmer is scheduled to swim.
When do I need to have my swimmer at a meet?
Just like you need to have your swimmer at practice 15 minutes before starting, your
swimmer should arrive at a meet 15 minutes prior to the start of scheduled warm-ups.
(Please note: warm-up times are written on swimmers meet information sheet.)
Once we arrive at a meet, then what?
First, have your swimmer find the coach and get directions to the locker room. After
that, be sure your swimmer gets to his/her events on time, give positive encouragement
and enjoy the meet. Parents at meets are usually very friendly and helpful – find them
and they’ll help you with any concerns you may have.
How many home meets are there each year?
BST always hosts a November meet (recently Carthage College) and a May meet (at
Schroeder YMCA Aquatic Center in Brown Deer, WI). Every other year BST hosts a
one-night dual meet with South East Aquatics YMCA (SEAY) of Racine. We have
hosted several State Meets (one per year) at Schroeder in Brown Deer and it is
probably something we will do again.
What are my responsibilities at a home (hosted) meet?
Each family is REQUIRED to work 3 sessions. For a Dual Meet and possibly a State
Meet, sessions will be determined prior to each meet. There is sometimes a nominal
food donation requested per family. Parents unable to fulfill work requirements will be
assessed a separate fee per session not worked.
What is a “session” at a meet?
A session consists of approximately a 4-hour period (either AM or PM). Therefore, there
are two complete sessions per day. Parents can choose to work the sessions their
swimmer competes in.
What jobs are available for parents at a session?
The easiest jobs for new parents would be concessions, timing, admissions and
runners. In addition, other available jobs would be operating the timing system, working
in the computer room, meet director, records, sign-up chairperson as well as numerous
others. There is always plenty to do, but the more help we have in working a meet, the
easier it becomes. For a complete list and description of jobs available at BST hosted
meets see the section in this handbook entitled “BST HOSTED MEET JOB
Is there a team uniform and, if so, where and how do I get one?
BST does have a team suit. The team suit is royal blue. This “uniform” is required at all
competitive meets and consists of Royal Blue TYR swim trunks for boys and Royal blue
swimsuit for girls. The suits are available at Adolf Kiefer Swim Supply located on Hwy
173 in Zion, Illinois. In order to receive the team discount for these suits, you must
mention that you are with the Kenosha Barracuda Swim Team. As well, all BST
swimmers should wear the BST swim cap available from the head coach. Cost varies
by type of cap.
Rules for the Athletic Child’s Parent!
1. Thou shalt not impose your ambitions on thy child. Remember that swimming is your child’s activity.
Improvements and progress occur at different rates for each individual. Don’t judge your child’s progress
based on the performance of other athletes and don’t push them based on what you think they should be
doing. The nice thing about swimming is every person can strive to do his or her personal best. 2. Thou
shalt be supportive no matter what. There is only one question to ask your child “Did you have fun?” If
meets and practices are not fun, your child should not be forced to participate. 3. Thou shalt not coach
your child. You have taken your child to a professional coach, do not undermine that coach by trying to
coach your child on the side. Your job is to support, love and hug your child no matter what. The coach is
responsible for the technical part of the job. You should not offer advice on technique or race strategy. That
is not your area. This will only serve to confuse your child and prevent that swimmer / coach bond from
forming. 4. Thou shalt only have positive things to say at a swim meet. If you are going to show up at a
swim meet, you should cheer and applaud, but never criticize your child or the coach. 5. Thou shalt
acknowledge thy child’s fears. A first swim meet, 500 free or 200 IM can be a stressful situation. It is
totally appropriate for your child to be scared. Don’t yell or belittle, just assure your child that the coach
would not have suggested the event if your child were not ready to compete in it. 6. Thou shalt not criticize
the officials. If you do not have the time or the desire to volunteer as an official, don’t criticize those who are
doing the best they can. 7. Honor thy child’s coach. The bond between coach and swimmer is a special
one, and one that contributes to your child’s success as well as fun. Do not criticize the coach in the
presence of your child, it will only serve to hurt your child’s swimming. 8. Thou shalt not jump from team
to team. The water isn’t necessarily bluer at the other team’s pool. Every team has its own internal
problems, even teams that build champions. Children who switch from team to team are often ostracized for
a long, long time by the teammates they leave behind. Often time's swimmers who do switch teams never
do better than they did before they sought the bluer water. 9. Thy child shalt have goals besides winning.
Giving an honest effort regardless of what the outcome, is much more important than winning. One
Olympian said, “My goal was to set a world record. Well, I did that, but someone else did it too, just a little
faster than I did. I achieved my goal and I lost. This does not make me a failure, in fact, I am very proud of
that swim.” 10. Thou shalt not expect thy child to become an Olympian. There are 225,000 athletes in
United States Swimming. There are only 52 spots available for the Olympic Team every four years. Your
child’s odds of becoming an Olympian are 1 in about 4,300. Swimming is much more than just the Olympics.
Ask your coach why he coaches. Chances are, he was not an Olympian, but still got enough out of
swimming that he wants to pass that love for the sport on to others. Swimming teaches self-discipline and
sportsmanship; it builds self-esteem and fitness; it provides lifelong friendships and much more. Most
Olympians will tell you that these intangibles far outweigh any medal they may have won. Swimming builds
good people and you should be happy your child wants to participate (adapted from Ed
Clendaniel’s “Ten Commandments for Little League Parents
2. The Ten Commandments For Parents of Athletic Children
3. Reprinted from The Young Athlete by Bill Burgess included in “The Swim Parents Newsletter”
Make sure your
child knows that win or lose, scared or heroic, you love him/her, appreciate their efforts, and are
not disappointed in them. This will allow them to do their best without a fear of failure. Be the
person in their life they can look to for constant positive reinforcement. Try your best to be
completely honest about your child’s athletic ability, his/hers competitive attitude, their
sportsmanship and their actual skill level. Be helpful, but don’t coach him/her on the way to the
pool or on the way back, or at breakfast, and so on. It’s tough not to, but it’s a lot tougher for the
child to be inundated with advice, pep talks and often critical instruction. Teach them to enjoy the
thrill of competition, to be “out there trying,” to be working to improve his/her swimming skills and
attitudes. Help him/her to develop the feel for competing, for trying hard, for having fun. Try not to
re-live your athletic life through your child in a way that creates pressure; you lost as well as won.
You were frightened, you backed off at times, you were not always heroic. Don’t pressure your
child because of your pride. Athletic children need their parents so you must not withdraw. Just
remember there is a thinking, feeling, sensitive free spirit out there in that uniform who needs a lot
of understanding, especially when his/her world turns bad. If he/she is comfortable with you, win
or lose, he/she is on their way to maximum achievement and enjoyment. Don’t compete with the
coach. If the coach becomes an authority figure, it will run from enchantment to disenchantment,
etc., with your athlete. Don’t compare the skill, courage, or attitudes of your child with other
members of the team, at least within his/her hearing. Get to know the coach so that you can be
assured that his/her philosophy, attitudes, ethics and knowledge are such that you are happy to
have your child under his/her leadership. Always remember that children tend to exaggerate, both
when praised and when criticized. Temper your reaction and investigate before over-reacting.
Make a point of understanding courage, and the fact that it is relative. Some of us can climb
mountains, and are afraid to fight. Some of us will fight, but turn to jelly if a bee approaches.
Everyone is frightened in certain areas. Explain that courage is not the absence of fear, but a
means of doing something in spite of fear of discomfort.
THE 11 COMMANDMENTS
For an enthusiastic and successful team
1 Help each other be right…. not wrong.
2 Look for ways to make new ideas work… not for reasons they won’t
3 If in doubt…check it out? Don’t make negative assumptions about each other
4 Help each other win and take pride in each other’s victories
5 Speak positively about each other and your organization at every opportunity
6 Maintain a positive mental attitude no matter what the circumstances
7 Act with initiative and courage as if it all depends on you
8 Do everything with enthusiasm… it’s contagious
9 Whatever you want…give it away
10 Don’t lose faith…never give up
11 HAVE FUN!
GLOSSARY OF SWIM
GLOSSARY A Glossary of those strange and wacky words we use in the sport of
swimming. Parents! You may or may not find these words in the English Dictionary, and
if you do, their definitions will probably be radically different than the ones listed in this
Glossary. Relax and take your time reading. Soon you’ll be understanding and maybe
even speaking some “SWIMSLANG”.
“A” Time classification for a swimmer. National Age Group Time Standard (NAGT) “A”. “A” time is .01 seconds faster than the “BB”
time standard and .01 slower than the “AA” time standard. See the NAGT published chart.
“AA” Time classification for a swimmer. .01 faster than “A” time standard.
“AAA” Time classification for a swimmer. .01 faster than the “AA” time standard
“AAAA” Time classification for a swimmer. .01 faster than the “AAA: time standard. This is the fastest time standard listed on the
NAGT chart. Times faster than this are approaching National cuts or Top Times consideration.
A-Meet Swim - meet which requires swimmers to have previously achieved an “A: time standard in the events they wish to enter.
A-B Meet Swim meet that offers separate competition for both “A” swimmers and “B” swimmers, usually with medals for the “A:
swimmers and ribbons for the “B” swimmers. Swimmers compete in separate brackets against other swimmers of their own ability.
Usually only “A” swimmers can score individual event team points.
A-B-C Meet Swim meet similar to the A-B meet except that there are 3 divisions. This type of meet includes every ability level of
swimmer from Novice to very experienced. All swimmers “A” time or faster compete in the “A” division, and all swimmers “C” and
down compete in the “C” division. The “B” division is the most limited with both top (.01 slower than “A”) and bottom (.01 faster than
“C”) limitations. Achiever Award A recognition award or patch proving the swimmer has made a specific time in an event. Add Up
Aggregate Time – times achieved by 4 swimmers in individual events that are added together to arrive at a provable relay entry
time. Admission Most swim meets charge for spectators to view the meets. Sometimes the meet program (heat sheet) is included in
the price of the admission.
Age Group - Division of swimmers according to age. The National Age Group divisions are: 10 & Under, 11-12, 13-14, 15-16, 17-18.
Some LSC’s have divided the swimmers into more convenient divisions specific to their situations: (i.e. 8 & Under, 10 & Under, 11-
12, 13-14, Senior).
Alternate - In a Prelims/Finals meet, after the finalists are decided, the next two fastest swimmers other than the finalist are
designated as alternates. The faster of the two being first alternate and the next being second alternate. If a finalist cannot
participate, the alternates are called to take their place, often on a moment’s notice. Anchor The final swimmer in a relay.
Approved - Meet Swim meets conducted by organizations (other than USA Swimming member clubs or LSC’s) that have applied to
USA Swimming or the local LSC for approval. If approval is granted, swimmers may use times achieved as USA Swimming
qualifying times. A USA Swimming official must be present at all sessions of the meet. Approval does not mean Sanctioned.
ASC - The American Swim Coaches Association. The professional organization for swim coaches throughout the nation. Certifying
coaches and offering many services for coaches’ education and career advancement.
“B” Time classification for a swimmer. National Age Group Time Standard “B”. A “B” time is .01 seconds faster than the “B” time
standard and .01 slower than the “A” time standard. See NAGT published chart.
“BB” Time classification for a swimmer. National Age Group Time Standard “BB”. “BB” time is .01 second faster than the “B” time
standard and .01 second slower than the “A” time standard. See the NAGT published chart.
B-Meet Swim meet that requires swimmers to have previously achieved a “B” time standard in the events they wish to enter. Some
meets have no bottom cut time allowing
“C” swimmers also to compete. B-C Meet Swim meet that offers separate competition for both “B” swimmers and “C” swimmers,
usually with ribbons for the “B” swimmers and smaller ribbons for the “C” swimmers. Swimmers compete in separate brackets
against other swimmers of their own ability. Swimmers are not allowed to enter an event that they have an “A” time in. Backstroke
One of the 4 competitive racing strokes, basically any style of swimming on your back.
Backstroke- is swum as the first stroke in the Medley Relay and second stroke in the I.M. Racing distances are 50 yds/mtr, 100
yds/mtr, and 200 yds/mtr. (LSC’s with 8 & Under divisions offer the 25 yd. backstroke).
Banner- A team sign that is displayed at swim meets. Banners are usually made from nylon material and carry the Team Logo and
possibly the name of a popular team sponsor. Some size restrictions are enforced at certain meets. Beep (Horn) The starting sound
from an electronic, computerized timing system.
Blocks- The starting platforms located behind each lane. Some pools have blocks at the deeper end of the pool, and some pools
have blocks at both ends. Blocks have a variety of designs and can be permanent or removable.
BOD -Board of Directors of the LSC or USA Swimming.
Bonus Heat -The heat held during the finals session of a Prelims/Finals meet, which is slower than the swimmers participating in the
Championship Heat. The Bonus Heat may refer to Consolation Finals or an extra heat in addition to Consolation Finals.
Bottom -The floor of the pool. Bottom depths are usually marked on the walls or sides of the pool.
Breastroke -One of the 4 competitive racing strokes. Breastroke is swum as the second stroke in the Medley Relay and the third
stroke in the I.M. Racing distances are 50 yds/mtr, 100 yds/mtr, and 200 yds/mtr. (LSC’s with 8 & Under divisions offer the 25 yd
backstroke). Butterfly One of the 4 competitive racing strokes. Butterfly (nicknamed FLY) is swum as the third stroke in the Medley
Relay and first stroke in the I.M. Racing distances are 50 yds/mtr, 100 yds/mtr, and 200 yds/mtr. (LSC’s with 8 & under divisions
offer the 25 yd Butterfly).
Button- The manual Timing System stopping device that records a back-up time in case the touch pad malfunctions. The button is at
the end of a wire, plugged into a deck terminal box. It is the timer’s responsibility to push the button s the swimmer finishes the race.
Camp -A swimming function offered by USA Swimming, your LSC, or a USA Coach. There are many types of camps for just about
every level of swimmer. When selecting a camp, ask for your coaches' advice as to what will be the best for the swimmer or call
USA Swimming for details on the many camps they offer.
Cap -The latex or Lycra covering worn on the head of swimmers. The colors and team logo’s adorning these camps are limitless.
National Caps, State Team Caps, award caps, plain practice caps, etc.
Cards, Lane/Timer A card that is either handed to the swimmer in the staging area or given to the timer behind the lane. These
cards usually list the swimmers name, USA Swimming number, seed time, event number, event description and the lane and heat
number the swimmer will swim in. The timer writes backup times on these cards. Each event has a separate lane/timer card.
Carbohydrates -The main source of food energy used by athletes. Refer to a Nutritional Manual for m ore information.
Championship Meet -The meet held at the end of a season. Qualification times are usually necessary to enter meet.
Championship Finals- The top 6 or 8 swimmers (depending on the # of pool lanes) in a Prelims/Finals meet who, after the Prelims
swim, qualify to return to the Finals. The Championship Finals is the fastest heat of finals when multiple heats are held.
Check-In -The procedure required before a swimmer swims an event in a deck-seeded meet. Sometimes referred to as positive
check-in., the swimmer must mark their name on a list posted by the meet host.
Checkout- The parents job at the motel. This is listed here to remind parents to request “Late Check Out” times if offered at no
charge by the motel. This makes the last day of the meet a little less hectic.
Chlorine -The chemical used by most pools to kill the bacteria in water and keep it clear and safe to swim in.
Circle Seeding -A method of seeding swimmers when they are participating in a prelims/finals event. The fastest 18 to 25 swimmers
are seeded in the last three heats, with the fastest swimmers being in the inside lanes (i.e., Lane 4 in the final 3 heats.) See
rulebook for exact method for seeding depending on the lanes in the pool.
Clinic- A scheduled meeting for the purpose of instruction (i.e., Officials Clinic, Coaches’ Clinic.)
Closed Competition- A swim meet, which is open to the members of an organization or group. Summer club swim meets are
considered to be “Closed Competition”.
Club -A registered swim team that is a dues paying member of USA Swimming and the local LSC (Local Swim Club).
Code- A set of rules that have been officially published. Code of Ethics A Code of Conduct that both swimmers and coaches are
required to sign at certain USA Swimming/LSC sponsored events. The Code is not strict and involves common sense and proper
Colorado -A brand of automatic timing system.
Consolation Finals -After the fastest 6 or 8 swimmers, the next 6 or 8 swimmers (depending on the number of pool lanes) in a
Prelim/Finals meet whom, after the Prelims swim, qualify to return to the Finals.
Consolations- are the second fastest heat of finals when multiple heats are held and are conducted before the Championship Heat.
Convention -United States Aquatic Sports annual, weeklong meeting where all rules changes are decided and working committees
are established. Representatives are sent by each LSC to make up the voting body.
Course -Designated distance (length of pool) for swimming competition (i.e., Long Course = 50 meters / Short Course = 25 yards or
Daktronics A brand of automatic timing system. Deadline The date by which meet entries must be “postmarked” in order to be
accepted by the meet host. Making the meet deadline does not guarantee acceptance into a meet since many meets are “full”
weeks before the entry deadline. Deck The area around the swimming pool reserved for swimmers, officials and coaches. No one
but an “authorized” USA Swimming member may be on the deck during a swim competition.
Deck Entries - Accepting entries into swimming events on the first day or later day of a meet.
Deck Seeding - Swimmers report to a staging area and receive their lane and heat assignments for the events.
Dehydration – The abnormal depletion of body fluids (water). The most common cause of swimmers cramps and sick feelings.
Developmental A classification of meet or competition that is usually held early in the season. The purpose of a developmental meet
is to allow all levels of swimmers to compete in a low-pressure environment.
Distance How far a swimmer swims. Distances for short course are: 25 yards (1 length), 50 yards (2 lengths), 100 yards (4 lengths),
200 yards (8 lengths), 400 yards (16 lengths), 500 yards (20 lengths), 1000 yards (40 lengths), 1650 yards (66 lengths). Distances
for long course are: 50 meters (1 length), 100 meters (2 lengths), 200 meters (4 lengths), 400 meters (8 lengths), 800 meters (16
lengths), 1500 meters (30 lengths).
Disqualified - A swimmers performance is not counted because of a rules infraction. An official raising one arm with open hand
above their head shows a disqualification.
Dive -Entering the water headfirst. Diving is now allowed during warm-ups except at the designated time, in specific lanes that are
monitored by the swimmer’s coach.
Diving Well -A separate pool or a pool set off to the side of the competition pool. This pool has deeper water and diving
boards/platforms. During a meet, this area may be designated as a warm-down pool with proper supervision.
Division I-II-III -NCAA member colleges and universities are assigned divisions to compete in, depending on the schools total
Division I -being the large universities and Division III being the smaller colleges.
Double Dual- Type of swim meet where three teams compete in dual meets against each other, at the same time. Separate meet
scores would be kept for Team A vs. Team B, Team A vs. Team C and Team B vs. Team C.
Dual Meet -Type of meet where two (2) teams/clubs compete against each other.
Draw -Random selection by chance. Dropped Time When a swimmer goes faster than the previous performance they have
“dropped their time”.
Dry land -The exercises and various strength programs swimmers do out of the water.
Dry Side -That part of the Code book (rule book) that deals with the “Administrative” Regulations of Competition.
Entry -An Individual, Relay Team or Club roster’s event list into a swim competition.
Entry Chairperson -The host club’s designated person who is responsible for receiving and making sure the entries have met the
deadline, or returning the entries if the meet is full. This person usually will find discrepancies in the meet entries and notify the
entering club to correct any errors.
Entry Fees- The amount per event a swimmer or relay is charged. This varies depending on the LSC and type of meet.
Entry Limit- Each meet will usually have a limit of total swimmers they can accept, or a time limit they cannot exceed. Once an entry
limit has been reached, a meet will be closed and all other entries returned.
Electronic Timing -Timing system operated on DC current (battery). The timing system usually has touch pads in the water, junction
boxes on the deck with hook-up cables, buttons for backup timing and a computer type console that prints out the results of each
race. Some systems are hooked up to a scoreboard that displays swimmers’ times.
Eligible to compete -The status of a member swimmer that means they are registered and have met all the requirements. Equipment
The items necessary to operate a swim practice or conduct a swim competition.
Event -A race or stroke over a given distance. An event equals 1 preliminary with its final, or 1 timed final.
False Start -When a swimmer leaves the starting block before the staring “beep” or gun. One false start will disqualify a swimmer or
a relay team, although the starter or referee may disallow the false start due to unusual circumstances.
False Start Rope- A recall rope across the width of the racing pool for the purpose of stopping swimmers who were not aware of a
false start. The rope is about ½ way on yard pools and about 50 feet from the starting end on meter pools.
Fastest to Slowest -A seeding method used on the longer events held at the end of a session. The fastest seeded swimmers
participate in the first heats followed by the next fastest and so on. Many times these events will alternate one girl’s heat and one
boy’s heat until all swimmers have competed.
Fees -Money paid by swimmers for services (i.e., practice fees, registration fee, USA Swimming membership fee, etc.).
FINA -The international rules making organization for the sport of swimming.
Finals -The final race of each event. See “Consolation Finals”, “Timed Finals”, etc.
Final Results- The printed copy of the results of each race of a swim meet.
Fine- The monetary penalty assessed a swimmer or club when a swimmer does not achieve he necessary time required to swim in
an event and cannot prove they have done the time previously.
Fins- Large rubber fin type devices that fit on a swimmers feet. Used in swim practice, not competition.
Flags- Pennants that are suspended over the width of each end of the pool approximately 15 feet from the wall.
Format -The order of events and type of swim meet being conducted.
Fund Raiser- A money making endeavor by a swim team/club usually involving both parents and swimmers.
Freestyle -One of the 4 competitive racing strokes. Freestyle (nicknamed Free) is swum as the fourth stroke in the Medley Relay
and fourth stroke in the I.M. Racing distances are 50 yds/mtr, 100 yds/mtr, 200 yds/mtr, 400 mtr/500 yd, 800mtr/1000 yd, 1500
mtr/1650 yds. (LSC’s with 8 & under divisions offer the 25 yd freestyle).
Gallery -The viewing area for spectators during the swimming competition. Goals The short and long-range targets for swimmers to
Goggles -Glasses type devices worn by swimmers to keep their eyes from being irritated by the chlorine in the water.
Gun -The blank firing pistol used by the starter to start the races.
Gun Lap -The part of a freestyle distance race (400 meters or longer) when the swimmer has 2 lengths plus 5 yards to go. The
starter fires a gun shot over the lane of the lead swimmer when swimmer is at the backstroke flags.
Handbook -A reference manual published by teams/clubs and LSC’s or other swimming organizations.
Hats See “caps”.
Heats -A division of an event when there are too many swimmers to compete at the same time. The results are compiled by
swimmers time swam, after all heats of the event are completed.
Heat Award -A ribbon or coupon given to the winner of a single heat at an age group swim meet.
Heat Sheet -The pre-meet printed listings of swimmers seed times in the various events at a swim meet. These sheets vary in
accuracy, since the coaches submit swimmers times many weeks before the meet. Heat sheets are sold at the admissions table
and are used mainly to make sure the swimmer has been properly entered in all the events they signed up for. Parents enjoy
looking at the seedings prior to the race plus swimmers can tell the order the events will be conducted and get a rough idea how
long the meet sessions will last.
High Point -An award given to the swimmer scoring the most points in a given age group at a swim meet. All meets do not offer high
point awards; check the pre-meet information.
HOD House of Delegates. -The ruling body of an LSC composed of the designated representative of each club plus the Board of
Directors (BOD) of the LSC. One vote per club and board member.
Horn -(Beep) A sounding device used in place of a gun. Used mainly with a fully automatic timing system. Illegal Doing something
against the rules that is cause for disqualification.
IM -Individual Medley. A swimming event using all 4 of the competitive strokes on consecutive lengths of the race. The order must
be: Butterfly, Backstroke, Breaststroke, Freestyle. Equal distances must be swum of each stroke. Distances offered: 100 yds, 200
yds/mtr, 400 yds/mtr.
Insurance -USA Swimming offers “accident insurance coverage” which is automatic when swimmer, coach, official, pays their USA
Swimming membership fee. Many restrictions apply so check with your club for detailed information.
Interval A specific elapsed time for swimming or rest used during swim practice.
Invitational -Type of meet that requires a club to request an invitation to attend the meet.
J.O. -Junior Olympics. An age group championship meet conducted by the LSC.
Jump -An illegal start done by the 2nd, 3rd or 4th member of a relay team. The swimmer on the block breaks contact with the block
before the swimmer in the water touches the wall.
Juniors -A USA Swimming National Championship meet for swimmers 18 years old or less. Qualification times are necessary.
National meets are conducted both short course (in April) and long course (in August).
Jr./Sr. Camp -A training and information camp sponsored by the LSC for those swimmers registered in the LSC who National Camp
qualified for USA Swimming Junior or Senior Nationals.
Kick- The leg movements of a swimmer. A popular word to “yell” to encourage swimmers during a race.
Kick Board -A flotation device used by swimmers during practice. A lightweight object used with great accuracy by coaches.
Kyroscope -A brand of automatic timing system.
Lane- The specific area in which a swimmer is assigned to swim (i.e., Lane 1 or Lane 2). Pools with starting blocks at only one end:
As the swimmers stand behind the blocks, lanes are numbered from Right (Lane 1) to left (Lane 6).
Lane Lines -Continuous floating markers attached to a cable and stretched from the starting end to the turning end for the purpose
of separating each lane and quieting the waves caused by racing swimmers.
Lap- One length of the course. Sometimes may also mean down and back (2 lengths) of the course.
Lap Counter- The large numbered cards (or the person turning the cards) used during the freestyle events 500 yards or longer.
Counting is done from the end opposite the starting end. The numbers on the cards are “odd numbers” only with the final lap being
designated by a bright orange card.
Late Entries- Meet entries from a club or individual that are received by the meet host after the entry deadline. These entries are
usually not accepted and are returned to sender.
Leg- The part of a relay event swam by a single team member. A single stroke in the IM. Length The extent of the competitive
course from end-to-end. See lap.
Long Course -A 50-meter pool. LSC Local Swim Committee or Club The local level administrative division of the corporation (USA
Swimming) with supervisory responsibilities within certain geographic boundaries designated by the Corporation.
Lycra -A stretch material used to make competitive swimsuits and swim hats. Malfunction A mechanical or electronic failure – not a
human failure by the swimmer.
Mark- The command to take your staring position.
Marshall- The adult(s) (official) who control the crowd and swimmer flow at a swim meet. Medals Awards given to the swimmers at
meets. They vary in size and design and method of presentation.
Meet -A series of events held in one program.
Meet Director- The official in charge of the administration of the meet. The person directing the “dry side” of the meet.
Meters -The measurement of the length of a swimming pool that was built per specs using the metric system. Long course meters
is 50 meters, short course meters is 25 meters.
Mile -The slang referring to the 1500-meter or the 1650-yard freestyle, both of which are slightly short of a mile.
NAIA- National Association of Intercollegiate Athletics.
NAGTS- National Age Group Time Standards – the list of “C” through “AAAA” times published each year.
Nationals- USA Swimming senior or junior level meets conducted in March/April and August. See Senior or Junior Nationals.
Natatorium- A building constructed for the purpose of housing a swimming pool and related equipment.
NCAA- National Collegiate Athletic Association Newsletter A written communication published by a club or association.
NGB- National Governing Body
Non-Conforming Time -A short course time submitted to qualify for a long course meet, or vice versa.
Novelty- Meet A meet that does not fall into a specific category because of limited events, sessions or age brackets. Novice A
beginner or someone who does not have experience.
NRT- National Reportable Time. A time list published once a year, which if a swimmer equals or betters the time on the list, they
may submit their time in that event for consideration for national recognition.
NSSA- National Swim School Association NT No Time. The abbreviation used on a heat sheet to designate that the swimmer has
not swum that event before.
Nutrition- The sum of the processes by which a swimmer takes in and utilizes food substances.
Nylon -A material used to make swim suits.
Officials -The certified, adult volunteers who operate the many facets of a swim competition.
Olympic Trials -The USA Swimming sanctioned long-course swim meet held the year of the Olympic games to decide what
swimmers will represent the USA on our Olympic Team. Qualification times are faster than Senior Nationals.
Omega -A brand of automatic timing system.
OT- Official Time. The swimmer’s event time recorded to one hundredth of a second (.01).
OTC -Olympic Training Center in Colorado Springs, Colorado.
OVC- Official Verification Card. A 3 copy form for certifying a national qualifying time made by a swimmer and issued only by a
verification official of the area in which the meet was held.
Open Competition A competition in which any qualified club, organization or individual may enter.
Parka- Large ¾ length fur-lined coats worn by swimmers. Usually they are in team colors with logo or team name attached.
Pace Clock -The large clocks with highly visible numbers and second hands, positioned at the ends or sides of a swimming pool so
the swimmers can read their times during warm-ups or swim practice.
Paddle- Colored plastic devices worn on the swimmers hands during swim practice.
Pelican Pete- The “Safety Mascot” of USA Swimming. Plaque A type of award (wall plaque) given to swimmers at a meet. Pool The
facility in which swimming competition is conducted.
Positive Check-In -The procedure required before a swimmer swims an event in a deck-seeded or pre-seeded meet. The swimmer
must mark their name on a list posted by the meet host.
Practice- The scheduled workouts a swimmer attends with their swim team/club.
Prelims- Session of a Prelims/Finals meet in which the qualification heats are conducted.
Prelims-Finals -Type of meet with two sessions. The preliminary heats are usually held in the morning session. The fastest 6 or 8
(Championship Heat) swimmers, and the next fastest 6 or 8 swimmers (Consolation Heat) return in the evening to compete in the
Finals. A swimmer who has qualified in the Consolation Finals may not place in the Championship Finals even if their finals time
would place them so. The converse also applies. Pre-seeded A meet conducted without a staging area in which a swimmer knows
what lane and heat they are in by looking at the Meet heat sheet, or posted meet program.
Proof of Time- An official meet result, OVC, or other accepted form. Swimmers/Coaches must supply proof of time with some meet
entries. For other meets it is not required unless a swimmer misses a cut of time at the meet.
Psych Sheet- Another name for a “heat Sheet” or meet program. Pull Buoy A flotation device used for pulling by swimmers in
Qualifying Times -Published times necessary to enter certain meets, or the times necessary to achieve a specific category of
swimmer. Se “A”, “AA”, (etc.) times.
Race- Any single swimming competition (i.e., preliminary, final, timed final).
Ready Room -A room poolside for the swimmers to relax before they compete in finals.
Recall- Rope A rope across the width of the racing pool for the purpose of stopping swimmers who were not aware of a false start.
The rope is about ½ way on yard pools and about 50 feet from the starting end on meter pools.
Referee- The head official at a swim meet in charge of all of the “Wet Side” administration and decisions.
Registered -Enrolled and paid as a member of USA Swimming and the LSC.
Relays -A swimming event in which 4 swimmers participate as a relay team each swimmer swimming an equal distance of the race.
There are two types of relays: 1) Medley relay – one swimmer swims Backstroke, one swimmer swims Breaststroke, one swimmer
swims Butterfly, one swimmer swims Freestyle, in that order.
Medley relays- are conducted over 200 yd/mtr and 400 yd/mtr distances. 2) Freestyle relay – each swimmer swims freestyle. Free
relays are conducted over 200 yd/mtr, 400 yd/mtr and 800 yd/mtr distances.
Rest Area- A designated area (such as a gymnasium) that is set-aside for swimmers to rest during a meet.
Ribbons -Awards in a variety of sizes, styles and colors, given at swim meets.
Safety- The responsible and careful actions of those participating in a swim meet. USA Swimming and each LSC now have a
“Safety Coordinator” and each meet must have “Marshal’s” in charge of safety.
Sanction- A permit issued by an LSC to a USA Swimming group member to conduct an event or meet.
Sanction Fee -The amount paid by a USA Swimming group member to an LSC for issuing a sanction.
Schedule -USA Swimming or LSC list of meets with dates, meet host, meet location, type of meet and contact’s address and phone.
Scratch -To withdraw from an event after having declared an intention to participate. Some meets have scratch deadlines and
specific scratch rules and if not followed, a swimmer can be disqualified from remaining events.
Seed -Assign the swimmers heats and lanes according to their submitted or preliminary times.
Seeding Deck Seeding – swimmers are called to report to the Clerk of Course. After scratches are determined, the event is seeded.
Pre-seeding – swimmers are arranged in heats according to submitted times, usually a day prior to the meet.
Senior- A USA Swimming National Championship meet for swimmers of any age as long as the qualification times are met. Senior
Meet A meet that is for senior level swimmers and is not divided into age groups. Qualification times are usually necessary and will
vary depending on the level of the meet.
Senior Nationals -Nationals are conducted long course in the spring (usually in late March) and in the summer (usually in late July or
Session -Portion of meet distinctly separated from other portions by locale, time, type of competition or age group.
Shave -The process of removing all arm, leg and exposed torso hair to decrease the “drag” or resistance of the body moving
through the water. Used only by seniors at very important (Championship) meets.
Short Course -A 25 yard or 25 meter pool.
Simultaneously -A term used in the rules of butterfly and breaststroke, meaning at the same time.
“SPLASH” -USA Swimming newsletter that is mailed bi-monthly.
Split -A portion of an event, shorter than the total distance, that is timed (i.e., A swimmer’s first 50 time is taken as the swimmer
swims the 100 race. It is common to take multiple splits for the longer distances.
Stations -Separate portions of a dry land or weight circuit.
Start -The beginning of a race. The dive used to begin a race. Starter The official in charger of signaling the beginning of a race and
insuring that all swimmers have a fair takeoff.
Still Water -Water that has no current caused by a filter system or no waves caused by swimmers.
State- A meet held twice a year (Short Course and Long Course) sponsored by the LSC. It is common to hold a Championship
Senior meet and Age Group meet separately. Qualification times are usually necessary.
State Qualifier -A swimmer who has made the necessary cut-off times to enter the State meet.
Stand-up -The command given by the Starter or Referee to have the swimmers move off the blocks. Usually this command is a
good indication everything is not right for the race to start.
Stroke -There are 4 competitive strokes: Butterfly, Backstroke, Breaststroke, Freestyle. Stroke Judge The official positioned at the
side of the pool, walking the length of the course as the swimmers race. If the Stroke Judge sees something illegal, they report to
the referee and the swimmer may be disqualified.
Submitted -Time or Seed Time Times used to enter swimmers in meets. The swimmer at previous meets must have achieved these
Suit- The racing uniform worn by the swimmer in the water during competition. The three most popular styles/types of suits worn
are: Nylon, Lycra and Paper.
Swim-A-Thon -The “Fund Raiser” copyrighted by USA Swimming for local clubs to use to make money.
Swim America -The professional swim lesson program administered by the American Swim Coaches Association licensed to
Swim-off -In a Prelims/Finals type competition, a race after the scheduled event to break a tie. The only circumstance that warrants
a swim-off is to determine which swimmer makes finals or an alternate, otherwise ties stand.
“SWIMMING WORLD”- The most informational and popular of the professional magazines. All swimmers and parents who are
interested in swimming should consider a subscription. Ask your coach for the address.
Taper- The resting phase of a senior swimmer at the end of the season before the championship meet.
Team- USA Swimming Registered C=club that has the right to compete for points.
Team Records- The statistics a team keeps, listing the fastest swimmer in the club’s history for each age group/each event.
Timed Finals- Competition in which only heats are swum and final placing is determined by those times.
Time Standard -A time set by a meet or LSC or USA Swimming (etc.) that a swimmer must achieve for qualification or recognition.
Timers- The volunteers behind the starting blocks/finish end of the pool who are responsible for getting watch times on events and
activating the backup buttons for the timing system.
Time Trial -An event or series of events where a swimmer may achieve or better a required time standard.
Top 16- A list of times compiled by the LSC or USA Swimming or “SWIMMING WORLD” that recognizes the top number of
swimmers, Top 16 in each age group (boys and girls) in each event and distance.
Touch- Out To reach the touch pad and finish first in a close race.
Transfer -The act of leaving one club or LSC and going to another. Usually 120 days unattached competition is required before
swimmer can represent another USA Swimming club.
Travel Fund -A sum of money set aside for a swimmer or swimmers to use for travel expenses and entry fees to specified meets.
Tri-Meet -A meet with 3 teams competing for points to see who places 1st, 2nd or 3rd.
Trophy -Type of award given to teams and swimmers at meets.
Unattached -An athlete member who competes, but does not represent a club or team (abbreviated “UNA”).
Uniform -The various parts of clothing a swimmer wears at a meet. May include: parka, warm-up jacket, team duffel bag, sweat
pants, suits, hat, goggles, t-shirt, etc.
Unofficial Time -The time displayed on a read-out board or read over the intercom by the announcer immediately after the race.
After the time has been checked, it will become the official time.
USA Swimming -The governing body of swimming.
USS Number- A 12 digit number assigned to a swimmer after they have filled out the proper forms and paid their annual dues. The
first part is the swimmer’s birth date (mm/dd/yy); second part is the first 4 letters of the swimmers last name followed by the first 3
letters of the swimmer’s first name.
USOTC -United States Olympic Training Center located in Colorado Springs, Colorado.
Vertical- A right angle to the normal water level.
Vitamins -The building blocks of the body. Vitamins do not supply energy but are necessary for proper health.
Warm-down -The flexing and loosening-up a swimmer does after a race when pool space is available.
Warm-up -The practice and loosening-up session a swimmer does before the meet or their event is swum.
Watch -The hand held device used by timers and coaches for timing a swimmer’s races and taking splits.
Water- For the purpose of filling swimming pools and swimmers drinking to properly hydrate themselves.
Weights -The various barbells / benches / machines used by swimmers during their dry land program.
Whistle- The sound a start/referee makes to signal for quiet before they give the command to start the race.
Work Out- The practice sessions a swimmer attends.
Yards- The measurement of the length of a swimming pool that was built per specs using the American system. A short course yard
pool is 25 yards (75 feet) in length.
Yardage -The distance a swimmer races or swims in practice.
Total yardage -can be calculated for each practice session.
Zones- The country is divided up into 4 major zones: Eastern, Southern, Central and Western. At the end of the long course season
(in August) the Zone Administration sponsors a championship age group meet.