FY10 Cost Savings Initiatives - Sortable

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					           Theme                                                                                               FY10 Post Cost Savings Initiatives                                                                                                  Region          Post
                         Travel Reg Conference: In FY10, post will request FSI to send a trainer to Abidjan to conduct PA248, FSN Supervisory Skills, which is solely needed by the locally engaged staff. If FSI can accommodate post, cost
            Travel                                                                                                                                                                                                                                   AF          ABIDJAN
                         savings of USD 75,000 will be realized (16 students airfare and per diem estimated at USD 87,300 vs. the cost of the trainer and per diem (USD 12,000).
                         Telephone Cost: A telephone cost reduction program has been implemented over the past 3 years with quantifiable savings in the telephone 2322 line item. Post expects further cost reductions during FY10
                         through aggressive analysis of call records and subsequent billing for personal use. Another cost reductions has been the issuance of pre-paid mobile phones in place of post-paid plans. The financial impact shows
          Telephone      the following: The starting year of FY08 had total expenditure of USD 185,600, savings of USD 47,200 in FY09 reduced the expenditures to USD 138,000. In FY10, post will continue to aggressively follow up on              AF          ABIDJAN
                         increased spending trends and will identify high expenditure sections and more cost effective solutions. Post is also searching for solutions for telephone connection between GSO and US agencies whose offices
                         are located outside the NEC.s. This experiment should result in savings of USD 3000/year.
                         Electricity: Posts FMS will institute a green pilot program to utilize a heat exchanger from the residence air conditioning units to the water heater. This will in turn reduce the electricity use by USD 300/year per
                         heat exchanger for residence. This trial project will consist of five government owned houses, each with two water heaters. This experiment should result in savings of USD 3000/year. 4. SOC 2585 Office Machine
           Utilities                                                                                                                                                                                                                                 AF          ABIDJAN
                         Maintenance: In FY10, post will implement a standardized photocopier program, minimizing the number of makes and types throughout the NEC. This should reduce maintenance costs and high use parts and
                         toner will be procured in bulk. Estimated savings will be USD 3000.
                         Office Machine Maintenance: In FY10, post will implement a standardized photocopier program, minimizing the number of makes and types throughout the NEC. This should reduce maintenance costs and high
      Office Machine                                                                                                                                                                                                                                 AF          ABIDJAN
                         use parts and toner will be procured in bulk. Estimated savings will be USD 3000.
                         Vehicles - standardize fleet, reduce staff time spent on maintenance due to warranty agreements, reduce maintenance costs, increase fuel efficiency, and increase salvage value. Plan to purchase 20 Toyota
          Motor pool                                                                                                                                                                                                                                 AF           ABUJA
                         vehicles over next 12 months at cost savings of $5K per vehicle per life cycle. 5-yr life cycle will represent $20K in savings per year.
                         Medical - Since 2007 Mission Nigeria has had patients using malarone anti-malaria prophylaxis submit prescriptions directly to insurance companies. ICASS covers the $120 annual co-pay. With 50 patients on
           Medical                                                                                                                                                                                                                                   AF           ABUJA
                         malarone at a cost of $7 per pill for 365 days/yr, annual cost savings will exceed $100K.
                         New Abuja warehouse Plan to install a hydraulic lift for $7K to offload POVs from containers. Post is currently spending $40K annually on crane rentals to offload POVs from containers. Post will save in excess of
          warehouse                                                                                                                                                                                                                                  AF           ABUJA
                         $30K during initial year.
                         Training at post - scheduled to conduct on-site customer/supervisory skill and procurement trainings; trained 80 LE staff at cost of $80K; cost for sending same number of staff to FSI for one-week training would
           Training                                                                                                                                                                                                                                  AF           ABUJA
                         have cost $640K; cost savings amounted to $560K.
           Medical       FSN medical insurance - conduct comparator medical benefit survey to determine feasibility of providing medical insurance rather than reimbursement, possible savings of 52 HR/FMO                                          AF           ABUJA
                         Furniture and Appliance Pool. Cost savings TBD. Post expects to realize cost savings in this area by reducing wear and tear on furniture and appliances previously incurred during every household move and
                         through reupholstering used furniture rather than replacing it. As a result, we expect to increase the life expectancy of our furniture from 5 to 8 years. We also expect to see reductions in overtime for warehouse
      Furniture Pool                                                                                                                                                                                                                                 AF           ACCRA
                         crews especially during the summer transfer season. Purchase of standardized sets of furniture directly from ELSO will also provide cost savings. Furniture pool assessments this year will be used to purchase five
                         sets of furniture and tools/materials for the newly hired furniture restorer.
           Utilities      Custodial Supplies. Post has installed air hand dryers as a cost saving measure, replacing expensive paper towels. Post expects savings of approximately $25,000 per year.                                                 AF           ACCRA
          Motor pool     Vehicle Upgrade and Standardization. The move to a standard fleet and sale of old, costly vehicles has resulted in a cost savings of $50,000 this year.                                                                     AF           ACCRA
                         Overtime. The new policy regarding driver/expeditor services to TDY visitors and official travelers has reduced overtime significantly. As well, the hire of five additional drivers has improved scheduling and
          Motor pool                                                                                                                                                                                                                                 AF           ACCRA
                         reduced the requirement of overtime to meet customer needs. Total savings: $10,000.
                         GSO is working to convert of vehicle fleet away from GSA acquired American models to models more commonly used in the region. Parts for these vehicles are locally available and less expensive. The biggest
          Motor pool     saving comes from resale. The commonly used models provide proceeds of sale at two to three times that of the American models. After five to ten years they can be sold for at or above the original acquisition            AF        ADDIS ABABA
                         cost. Once implemented the vehicle fleet will be virtually self funded. Long term cost saving $200K per year.
           Travel        Increase use of restricted airfares, whenever it is practical to do so ($20K-$30K). Savings have been directed to more FSN training.                                                                                        AF        ADDIS ABABA
          Motor pool     Improving scheduled vehicle and equipment maintenance and operator training should lengthen life cycle replacement times. Potential savings annual savings $30K-$60K.                                                       AF        ADDIS ABABA
                         Coordinate regional training for voucher examiners, time and attendance clerks, and general supervision for LES in Addis to reduce international travel. This is an initiative coordinated with Nairobi, AF/EXBFO, and
           Training                                                                                                                                                                                                                                  AF        ADDIS ABABA
                         CFSC; however, it is currently stalled. Potential savings are the result of airline tickets and per diem costs for Addis based LES. Estimated savings per student should average $1,000.
                         Develop comprehensive cell phone policy to minimize abuse of non-itemized local calls, ensure direct billing of all personal long distance calls, and maximize use of IVG lines. IMO is working on initiative to double
           Utilities                                                                                                                                                                                                                                 AF        ADDIS ABABA
                         the existing number of IVG lines to greatly facilitate their use. Will lower ICASS costs this year by an estimated $10K.
                         The expendable supply section has converted this year to Web Pass from a previously antiquated system. This is resulting in much more accurate inventory control that will help reduce pilferage. It also has more
      Internal Control                                                                                                                                                                                                                               AF        ADDIS ABABA
                         accurate cost accounting which results in better cost recovery from other agencies. Cost savings estimated at $50,000. Ref ADDIS 000158 for Addis cost initiatives.

                         FMO continues to work with GSO and AGSO to eliminate redundant and overly large supply and equipment orders by better monitoring inventory. In addition, excess or unusable inventory is being sold to reduce
      Internal Control                                                                                                                                                                                                                               AF       ANTANANARIVO
                         storage needs, lessen NEC moving costs, and recover costs for other ICASS use. Estimated savings in FY2009 was approximately $10,000. Anticipated savings is $40,000

          Telephone      Post has also renegotiated its cell phone contract. This will directly benefit agencies as well as reduce ICASS operating costs. Anticipated savings to ICASS in FY2010 is approximately $2,500.                            AF       ANTANANARIVO
                         Distance Learning Initiatives: Post continues to explore distance learning and train-the-trainer initiatives to ensure that staff members have adequate job knowledge for their positions. As new software programs
           Training                                                                                                                                                                                                                                  AF          ASMARA
                         are introduced for various sections, post will capitalize on distance learning and regional expertise. Estimated savings in the FY2010 travel budget is $15,000.
                         Vehicle Maintenance Program: In an effort to improve vehicle performance within tight budget parameters, GSO has engineered a new vehicle maintenance program for Motor Pool to include an increased
           Vehicles      number of daily maintenance checks and reviews performed. Significant attention to areas such as tire alignment and general engine care have been instituted as a means to ensure higher performance. With the              AF          ASMARA
                         expertise of our GSO staff, post estimates that $3,000 may be saved under its new preventative maintenance program.



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           Theme                                                                                                 FY10 Post Cost Savings Initiatives                                                                                                       Region          Post
                        Water Conservation Initiatives: In an effort to conserve natural resources as well as funds, Post is looking at "green" initiatives especially in the area of water conservation. One area GSO is currently reviewing is a
            Utilities                                                                                                                                                                                                                                       AF          ASMARA
                        means to replace existing bathroom faucets with electronic faucets with sensors. The result would be to conserve water usage and reduce overall water utility bills by $3000.
                        Post's ICASS Council has established a Green Committee to research ways in which Post can adapt its operations to be more environmentally friendly and cut down on costs. Current proposals under consideration
                        include installing solar panels for hot water, insulating residential roofs with local thatched grass covers, initiating a home-to-office shuttle, utilizing bio-diesel fuel in official vehicles, Whether all these ideas, and
                        others, are feasible or not is yet to be determined but Post feels it is moving in the right direction not only to be "green" but also to possibly reduce costs in an operating environment that charges high prices for
                        utilities and fuel. In line with this, Post has continued its Energy Awareness program in which residential utility usage is distributed to all employees. A chart is sent to each employee comparing the electrical and            AF          BAMAKO
                        water usage at their residence to four other residences of similar property and family sizes. It is the hope that by continuing to increase awareness among all that consumption habits will change and a 3 - 5%
                        decrease in residential utility costs can be attained. Post continues to look into ways to save on telephone call costs. Post has purchased two Vonage VOIP systems to install at the Embassy for calls to the U.S. A
                        savings of $12,000 a year is estimated can be realized by routing all calls to the U.S. via the Vonage machines rather than through the local telephone company. Post is also considering the purchase of a device
                        Post continues to look into ways to save on telephone call costs. Post has purchased two Vonage VOIP systems to install at the Embassy for calls to the U.S. A savings of $12,000 a year is estimated can be realized
                        by routing all calls to the U.S. via the Vonage machines rather than through the local telephone company. Post is also considering the purchase of a device that will convert all landline initiated calls to cellular calls.
          Telephone                                                                                                                                                                                                                                         AF          BAMAKO
                        The majority of calls placed locally is to cellular phones therefore, through the installation of this device, Post can take advantage of the low cellular to cellular calling rates that are available as landline to cellular
                        call rates are very high. Post anticipates a savings of $18,000 per year once the$15,000 cost of the device is offset.
            Travel      Post will start using Kenya Airlines via Nairobi for travel within Africa instead of Air France through Paris Savings estimated $500 per trip, 6 ICASS trips per year.                                                              AF           BANGUI
                        Post has purchased AutoCAD. Building designs and blue prints will be entered and saved. This will allow OBO TDYers to consult data prior to coming to post, thus reducing their time at post and their strain on post
           Overtime                                                                                                                                                                                                                                         AF           BANGUI
                        resources. Saving $2,000.
          Telephone      Post will obtain a better Thuraya (Sat. phone) contract Savings $2,500.                                                                                                                                                            AF           BANGUI
                        Post will recruit and hire a local General Service Officer whose salary and benefits total $18,500.00 in comparison to hiring a US Direct hire General Service Officer at a cost of $167,500.00 by hiring a local hired
            Payroll                                                                                                                                                                                                                                         AF           BANJUL
                        General Service Officer it will provide a cost savings $149,000 USD.
            Utilities   Post will be seeking alternative Prepaid Electric Cash Power Meters instead of the Conventional Post Paid Meters so as to generate a potential cost savings of $100,000 per annum.                                                  AF          BANJUL
           Telephone    Post will also increase the cell phone card usage and reduce the number of post paid cell phones with a cost savings of 10,000 USD per annum.                                                                                       AF          BANJUL
            Utilities   use of well water versus water from the national water distribution company - Total savings $2,200                                                                                                                                  AF        BRAZZAVILLE
            Utilities   Use of solar energy versus fuel generators - Total savings - $88,800                                                                                                                                                                AF        BRAZZAVILLE
               ??       use of electrical cart within the NEC - $10,000 FINAL: proposed cost savings initiatives are still valid.                                                                                                                           AF        BRAZZAVILLE
             Payroll    Unfilled Mechanic position: $6,367 under BOC 1142 , Unfilled two warehousemen: $4,960. Total savings $ 11,327.                                                                                                                      AF        BUJUMBURA
          Outsourcing   Post has managed to reduce its pouch delivery cost by $12,000. The outsourcing contract for handling pouches was cancelled in November 2009.                                                                                        AF        BUJUMBURA
               ???      Post expects to reduce its maintenance cost by $7,500; with the increase in staffing level, GSO will use in house resources to maintain STL residences.                                                                             AF        BUJUMBURA
                        Due to contractual difficulties, the voltage regulator was not installed last FY. Post hopes to have it installed this year; if it is, the expected savings will be approximately $375,000 per year in NEC fuel costs at
            Utilities                                                                                                                                                                                                                                       AF          CONAKRY
                        current prices, because we will be able to use city power. Currently, the NEC is on generator power 24/7. The voltage regulator installation will not affect residential use of generators.


                        Due to NEC chiller failures and other equipment problems on the compound, the "green" pilot program of installing solar panels and battery cells at 3-5 residences was put on hold. Post determined that the
                        facilities staff needed to focus on keeping the NEC functional, so maintaining the equipment on the compound took precedence over the green pilot program. New equipment and more regular maintenance
              ???                                                                                                                                                                                                                                           AF          CONAKRY
                        planned for this year will give Post the opportunity to implement the program in Q3 of this FY, a year later than expected. Estimated savings of the pilot program are $5,000 - $6,500 the first year. If successful, the
                        program will be rolled out to all residences and possibly the NEC.



                        The Mission is planning to review its travel policy in an effort to reduce ticket costs by moving towards purchasing restricted economy airline tickets, when possible. Currently, full fare economy tickets are
            Travel      purchased which cost 50-60% more than restricted tickets. While full fare economy tickets may be changed without penalty, the penalty for changing a restricted economy ticket is around $200. Thus, the cost of                    AF          CONAKRY
                        paying the penalty is significantly less than the cost of paying for a full fare economy ticket. Estimated savings will be approximately, $1,700 per ticket on Air France, the carrier most commonly used by post.

                        Cell Phone Usage - Post established a formal Post Management Policy limiting the use of Embassy issued cell phones and requiring employee to reimburse Post for personal calls. Monthly phone bills are
                        distributed to Embassy employees through their section heads for self-certification of any personal calls; section heads review it for accuracy and approval. Employees are billed when personal calls exceed the
          Telephone                                                                                                                                                                                                                                         AF          COTONOU
                        established Post threshold of CFA 20,000 ($40 per month). We expected to save $15,000. FINAL: We have implemented and are continuing with this cost savings program. We have saved so far approximately
                        $3,500 and preparing invoice quantities have reduced accordingly.
                        Scan & Email Documents - Limited utilization of International DHL/FEDEX courier services : Last year alone we spent $ 50,000 shipping documents through DHL or FEDEX. We anticipate considerable cost savings if
                        we scan documents and transmit them through e-mail. We no longer transmit certain Forms through courier services if possible; For examples include the Monthly Unannounced Cashier Count, Post COLA forms,
           Shipping                                                                                                                                                                                                                                         AF          COTONOU
                        Post Education Surveys & HR Forms, all of which could be scanned and/or e-mailed. We expect to save $10,000, and assure quicker and safer document delivery. FINAL: We haven't saved any with this method
                        due to lack of cooperation's, but we are watchful of spending.




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          Theme                                                                                                    FY10 Post Cost Savings Initiatives                                                                                                       Region          Post
                           Restricted Airline Tickets - Post initiated a program to purchase restricted airline tickets whenever possible, and even though it was not fully implemented, it did realize some minor cost saving over the previous
            Travel         year. Therefore, we opt to continue and expand this method; even if Post has to pay occasional change fees, we anticipate a potential savings of $15,000 in this category. FINAL: We are in a process of updating                  AF          COTONOU
                           the travel policy. However, we have been purchasing the semi-restricted tickets for training travels. We have saved over $10,000 so far.
                           Post Support Unit (PSU): With the implementation of this project at the beginning of FY2010, Financial Management Office is forecasting a cost saving of 100% on Vouchering unit cost. In fact the actual cost for
             PSU                                                                                                                                                                                                                                              AF           DAKAR
                           one strip code in vouchering is $24.02 while it costs $11 through the PSU.
                           Digitalized Filling project: In FY2010 Post is projecting to acquire the necessary high speed scanners in order to start the implementation process. With this project in place, post will considerably reduce office
      office machine                                                                                                                                                                                                                                          AF           DAKAR
                           supplies purchasing in an approximate amount of $ 25,000 per year, being half of FY2010 estimated consumption, and will maximize staff occupancy in another key areas.
                           Segregated Telephone call project: Post is seeking to start billing agencies for official calls as well as all mission's employees for personal calls. In fact with the upcoming telephone setting, post will be able to track
                           telephone calls from individuals by extension so that to facilitate the segregated bill. In reality, with the implementation of this project Post has adjusted its needs for telephone down to $120,000. In fact such
          Telephone                                                                                                                                                                                                                                           AF           DAKAR
                           measure has an impact on employees’ morals which resulted in a reduction in the use of telephones for non-official purposes. Once this project is in place, we estimate the cost saving in the amount of
                           approximately $26,500 being half of current ICASS main line cost, CFA 2,000,000 per month.
          Telephone        Post plans on implementing a VOIP solution that should reduce by $36,000, being 25% of the current ICASS telephone charges of $146,000.                                                                                            AF           DAKAR
                           Post negotiated an agreement with KLM, for a rebate for each ticket issued by Skylink, the resident Travel Contractor. This year, we received such a rebate amounting to $37.0K. Meanwhile, our exceptional use of
            Travel                                                                                                                                                                                                                                            AF       DAR ES SALAAM
                           KLM considers the Fly America act.
           Utilities       The use of recycled water for gardening saves Post $43.0K.                                                                                                                                                                         AF       DAR ES SALAAM
                           Post is exploring compound residences for up to six houses, in place of individual and isolated ones. The compound residences are not only easier to manage but also more cost effective. Evidently dealing with
           Housing         one landlord is easier than with six. Dispatching FM crew to one location is easier than to six different locations. On the more tangible cost saving part, we are deploying one versus six residential generators,                AF       DAR ES SALAAM
                           saving a whole lot of $75K. We are also keeping one versus six guard posts, saving another $19.5K
           Medical         Lower rate of employees medical disbursement claims are caused cost saving ($5,500)                                                                                                                                                AF          DJIBOUTI
          MotorPool        Using smaller vehicles for lower operating expenses occur cost saving ($4,700)                                                                                                                                                     AF          DJIBOUTI
           Utilities       Introducing utilities conservation programs to save on electricity and possibly cooking gas ($7,000)                                                                                                                               AF          DJIBOUTI
          Purchasing       Procuring contracting related materials in bulk quantities are causing cost saving ($3,900).                                                                                                                                       AF          DJIBOUTI
                           Post has received two new 11-pax vans. Often, one of these can be used for visitor transportation that before would require two separate vehicles. The vans use a bit more fuel, but the labor savings more than
          MotorPool                                                                                                                                                                                                                                           AF          DJIBOUTI
                           offers this.
                           Post wishes to eliminate use of motorbikes for maintenance transportation. The trucks we are seeking will obviously use more fuel, but overall savings should eventually accrue from decreased medical costs from
          MotorPool                                                                                                                                                                                                                                           AF          DJIBOUTI
                           less frequent accidents and the attendant medical costs, and efficiencies resulting from being able to carry tools and repair parts with the technician.
                           2654(Oper Fuel: 1,815,000 budgeted Fy 2009; 1,374,157 actual; NEC = 1,133,325; 240,288 = residences) With the recent completion of Sierra Leone's hydro electric plant in Bumbuna, which will provide sufficient
           Utilities       electric power to consumers in Sierra Leone, Post anticipates conversion from generator diesel power for its NEC and residences. Cost savings identified is: $700,000. (Back up generators will be used for                        AF         FREETOWN
                           emergency or power sharing block-outs.)
                           2611 Auto Fuel ($150,000): Of this amount post spends $50,000 for generator lubricants. With the conversion from generator diesel power to Sierra Leone city provided power, post anticipated savings $50,000
           Utilities                                                                                                                                                                                                                                          AF         FREETOWN
                           for the mandatory lubricants required to maintain the generators at the NEC and residences.
                           1134/1148 (overtime LES= $32,000) and 2611 (auto fuel = $150,000): Considering Freetown receives an average of 400 plus TDYers annually, which adds considerable to its auto fuel and overtime for LES budget,
          MotorPool        Post has implemented a TDY policy. With the policy ($41 per day), Post anticipates a cost savings of $20,000 in 2611/auto fuel and 10,000 in overtime for LES. 2611 (A cost savings generated by reimbursement to                  AF         FREETOWN
                           these sub object codes.)
                           Post started working on renegotiating leases in FY2009 and will continue in FY2010. By converting short-term leases to long-term leases or renewing short-term leases for longer periods with better terms, Post
           Housing                                                                                                                                                                                                                                            AF         GABORONE
                           will save several hundred thousand dollars over the life span of the renewed leases. In FY2009, just one renegotiated contract saved $200,000 over the life span of the lease.
                           GSO is working with CDC on consolidating the CDC warehouse with the ICASS Warehouse. CDC will sign for dedicated storage space under ICASS thus lowering the cost of dedicated storage for the other
          Warehouse                                                                                                                                                                                                                                           AF         GABORONE
                           participating agencies by 21%. The estimated savings are $15,000
                           Post's contract with the local travel agency is up for review in FY2011, however post will start looking into other options i.e. adding the E2 travel booking module, in order to eliminate the $80 per transaction
            Travel                                                                                                                                                                                                                                            AF         GABORONE
                           charge that the travel agency currently charges. Post's goal is to save-$15,000 either by finding a more efficient way of booking travel or by renegotiating the contract.
                           Post implemented an LE Staff Health Insurance(Self Insured) after carefully assessing the LE Staff Medical needs and discovered that the current medical insurance service providers were extremely expensive and
                           were not providing the best of services to the LE Staff. Post initiated the Self Insurance Scheme in December 2008. If Post had not changed the LE Staff medical insurance, the annual costs for the medical
           Medical                                                                                                                                                                                                                                            AF           HARARE
                           insurance could have been $264,000 per year. And with this new initiative, the actual expenditure for the year will be $97,000. This new initiative will provide a saving to the government of $167,000. This new
                           scheme has also brought about a effective and efficient health service to the LE Staff.
                           Post Kampala has commenced with two cost savings initiatives. The first is the renegotiating of our shipping and handling contracts. A new multiple service provider contract has been awarded. This approach will
                           allow Post to award shipping service procurements to the most cost effective supplier in one or all of the shipping/clearance services. Post is hoping to achieve a minimum $50,000 per annum savings with this
  contract consolidation                                                                                                                                                                                                                                      AF          KAMPALA
                           approach. Although it is too early to report comparative savings, we have already seen expedited shipping services with storage time(and cost) almost eliminated. The second initiative is a review of procurement
                           actions that are presently sourced overseas. More goods are now available locally. Altering the balance of domestic and international purchases may save the Post $10,000 to $25,000 in FY 10.




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          Theme                                                                                                FY10 Post Cost Savings Initiatives                                                                                                    Region          Post
                       Post Kampala has commenced with two cost savings initiatives. The first is the renegotiating of our shipping and handling contracts. A new multiple service provider contract has been awarded. This approach will
           Shipping    allow Post to award shipping service procurements to the most cost effective supplier in one or all of the shipping/clearance services. Post is hoping to achieve a minimum $50,000 per annum savings with this                 AF          KAMPALA
                       approach. Although it is too early to report comparative savings, we have already seen expedited shipping services with storage time(and cost) almost eliminated.
                       The second initiative is a review of procurement actions that are presently sourced overseas. More goods are now available locally. Altering the balance of domestic and international purchases may save the Post
          Purchasing                                                                                                                                                                                                                                   AF          KAMPALA
                       $10,000 to $25,000 in FY 10.
                       Even as the Mission expands in size and scope to implement the comprehensive strategy outlined by the Administration, we remain mindful of the need to achieve savings and cost efficiencies. We endeavor to
                       find these savings in the following areas: Utility Costs – Post is taking every opportunity to use energy more efficiently. In addition to establishing a “Green” point of contact at post, we are monitoring and
           Utilities                                                                                                                                                                                                                                   AF         KHARTOUM
                       analyzing utility usage. Energy efficient roofs, sliding glass doors, and the use of compact fluorescent bulbs, this initiative resulted in a net decrease of $175,400 from FY-08 to FY-09. Post will continue to monitor
                       electricity consumption at the government owned and STL residential properties, but the move to the NEC compound these savings will be mitigated.
                       Cell phones – Efforts to increase collections for payment of personal cell phone bills continue to be a priority. Bill decreased by $38,600 from FY-08 to FY-09. Continuing the effort to use radios instead of cell
          Telephone                                                                                                                                                                                                                                    AF         KHARTOUM
                       phones whenever possible in addition to the consolidation and the move to the NEC is expected to further minimize the use of cell phones.
                       Overtime Costs – Post is actively seeking to reduce overtime costs, though it is something that is required to meet Mission needs at this time. The hiring of close to 500 guards was a first step in this direction.
          Overtime                                                                                                                                                                                                                                     AF         KHARTOUM
                       Additionally, MotorPool shift adjustments have diminished the need for overtime by arranging driver shifts to meet demand.
                       Power surges in offices and residences are common and frequent, often causing damage to sensitive equipment. We expect this to be the case even as we move to the NEC. In order to substantially reduce this
      office machine                                                                                                                                                                                                                                   AF         KHARTOUM
                       risk, post has invested in UPS’, which should result in savings of lost electronics and equipment. Savings could potentially total near $50,000 in appliances and equipment that are not damaged.

                       The major concern for Post is the electricity bill. Even though we lowered the bill aprox. $4K average per month in the NEC bill and $8K in the residential bills, Post maintains sending information to everybody
                       reminding them to reduce electrical consumption at NEC and at their residences. The solar panel project at NEC has just started in Oct 2009. The project should was done in the 1st week of Nov 2009. At this
           Utilities                                                                                                                                                                                                                                   AF           KIGALI
                       point, the expected reduction ($15K) in electrical costs by has not been noticeable; however so far we see a reduction of $5K per month. The program of changing all incandescent lamps to compact fluorescent
                       lamps is still in process, - this in an anticipated energy saving of 20% or $120 less for residence; we have a total of 50 residences in the housing pool.

                       Issuing restricted tickets for official travel continues being a saving initiative at Post. Post issued in FY09 a total of 444 tickets; only 5 of them were 1st class (emergency reasons), 211 within Africa and 228
            Travel                                                                                                                                                                                                                                     AF           KIGALI
                       international tickets. Purchasing restricted tickets can reduce costs by $400/ticket on the continent and up to $2,000/ticket for international flights. Aprox. total saving $500K.
                       Post continues improving the control of cell and landline phones. Data is being sent electronically to users and supervisors for better control. The average reduction in landlines was $3K per month. Post is
          Telephone    expecting the communication market to change drastically in this year since new companies are arriving and new fiber cable is being installed. In FY09 the average bill per person was $167; by the FY10 we'll have             AF           KIGALI
                       40% reduction.
                       Gas Pump Card System- GSO started using the new "Pro-Key" system. This will allow GSO to reduce in position (Gas Attend) with approx saving of $10K. This system will also provide information on the amount of
          MotorPool    gasoline used by official and unofficial vehicles and then properly and promptly bill agencies and users. The improvement of distribution control is noticeable thus reducing fraud possibilities drastically. Lastly, this     AF           KIGALI
                       system will allow for our customers to have access to fuel 24 hours a day 7 days a week.
           Housing     Cost Savings Post expects to save $60,000 in FY10 by creating preventive maintenance crews. Post projects savings of $1,000/property/year through increased efficiencies and timely repairs.                                    AF          KINSHASA
          Purchasing   Post expects to find savings by through by competing micro purchases and expanding the use of Fed bid. Expected savings in FY10 is $20,000.                                                                                     AF          KINSHASA
                       Post has found savings by creating a furniture pool. The furniture pool has resulted in increased efficiencies in warehousing and furniture purchases. Post expects to realize savings of $1,000/year/household. Total
      Furniture Pool                                                                                                                                                                                                                                   AF          KINSHASA
                       projected savings is $60,000/year .
                       Cost Savings Routing desk phone to cell calls through GSM gateway to reduce telephone tolls by approximately 5% for a savings of over $5,000. This is a conservative estimate of potential savings as we hope that
                       this technology will also reduce our long distance charges through increases use of our Vonage VOIP lines for IVG calls from Embassy cell phones which will be able to call into the Embassy system rather than
          Telephone                                                                                                                                                                                                                                    AF         LIBREVILLE
                       directly calling the US. Now at mid-year, Post has seen a significant benefit from negotiating free calls between Embassy-provided cell phones and the implementation of our Vonage as an alternative to IVG of
                       about $7,000, $2,000 above our start of year estimate..
                       Fleet modernization efforts to replace fully depreciated vehicles by 6% will reduce auto part expenses by a similar percentage for a savings of $1900. However, funds were diverted away from our standardization
          MotorPool    plans to pay for increased electricity. We will still try to save this amount but results are more uncertain. Post hopes to sell 3 more cars for which there are no local parts and mechanics and buy brands we can             AF         LIBREVILLE
                       maintain in-house and source inexpensive parts, regionally.
                       Printer standardization will reduce stock holdings for one-off toner and eliminate the purchase of potentially obsolete supplies for a savings of $1000 in Office Supplies. This is another area where are results are
      office machine                                                                                                                                                                                                                                   AF         LIBREVILLE
                       uncertain as we have had to divert money from equipment and supplies to electricity.
                       Analysis of prior gratuities purchased highlighted that 40% of cost per item was transportation costs to get the items to post. In FY2009, selection of small, non-perishable items reduced shipment costs by $700.
           Shipping                                                                                                                                                                                                                                    AF         LIBREVILLE
                       Post will continue efforts to reduce this percentage of non-value added expenses in FY2010 by ordering items early in Q3 and reduce expedited shipping costs an additional $300.
                       Travel out of Malawi continues to be a major expense. Flights to South Africa (a 2-hour journey) cost up to $700 for return fare. Flights beyond South Africa are not only crowded, but also equally expensive. To
            Travel     realize cost savings, post has chosen to use excursion fares where possible and practical. This practice has realized an estimated $ 68,000 in FY 2009. While this practice can see cost increases for any changes, the         AF         LILONGWE
                       savings still predominate.




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            Theme                                                                                                FY10 Post Cost Savings Initiatives                                                                                                Region          Post
                          The poor health care system in Malawi means that USDH employees rely on the Health Unit at post for vaccines (yellow fever, rabies, tetanus, etc.) and for standard medications from Benadryl to aspirin to
                          hydrogen peroxide. Vaccines in particular require special handling and expire within a few months. The new FSHP at post has instituted a new management program to determine which drugs and supplies post
            Medical                                                                                                                                                                                                                                  AF         LILONGWE
                          needs, how much is needed and when post should re-order the drugs. In the past, post has discarded several thousand dollars worth or vaccines because they expired or discarded medical supplies because it
                          purchased too much. With the new program in place, post expects to save $15,000 in FY 2010.
                          In the coming year, in cooperation with Dispatch and the US Embassy Pretoria, post will explore how to reduce the extortionate shipping charges from Durban to Lilongwe. Recommendations include waiting for a
                          full 20 ft. container before dispatching a truck to Lilongwe, although this measure could significantly delay some items. Post will also consider the purchase of a dedicated container solely for its use. While this
            Shipping                                                                                                                                                                                                                                 AF         LILONGWE
                          would require broader consideration and approval, such a tactic – when combined with other agencies at post – could reduce some excess charges post has seen in the past year (e.g., $11,000 for demurrage
                          charges and late fees).
            Utilities     Electricity Bills: Post saved $48,000 a year in electric bills due to its reduction of subscription from 2,000 KVA to 1,000 KVA. Post received another electrical refund this year in the amount of $7,300.                AF            LOME

             Travel       R&R and Training travel Costs: Post saved approximately $15,0000 by buying restricted airline tickets which charge penalties for changes instead of unrestricted full-fare economy tickets.                                AF            LOME
            Travel        Post has created a list of hotels at locations frequented by travelers, resulting in estimated lodging per diem savings of $5,000.                                                                                         AF          LUANDA
           MotorPool      Post has established a shuttle service only at 17:00 & 18:00, which resulted in cut of drivers overtime and savings on fuel by around $ 3,000.                                                                             AF          LUANDA
            Travel        Post has signed on with Carlson Wagonlit to take advantage of the GSA negotiated contract fares. Estimated annual savings of trans-Atlantic travel are $20,000                                                             AF          LUANDA
            Travel        Post is implementing a new policy of purchasing economy restricted fares for training travel, versus full fare. Full economy will be authorized when justified. Estimate savings $ 20,000.                                 AF          LUANDA
           Warehouse      Post has consolidated 3 warehouses into one with $ 200,000 savings on ICASS leases.                                                                                                                                        AF          LUANDA
           Telephone      Post switched to pre-paid landline phones in early FY-10 to save on FMO staff overtime spent on processing the bills, reconciling, collecting payments, etc. Estimated savings amount to approx. $1,000.                   AF           LUSAKA

            Housing       Post will hold landlords accountable for the repairs to their properties, easing the burden on FM staff and decrease M&R costs for leased ICASS residences. Estimated savings amount to approx. $5,000.                    AF           LUSAKA
            Utilities     Post is in the process of switching to solar water heaters, which will save utility costs of approx. $5,000 over the course of the life span of these water heaters.                                                       AF           LUSAKA
           Warehouse      Post will move the warehouse closer to the customers, which will decrease the cost of warehouse vehicle fuel and wear-and-tear on ICASS vehicles. Estimated savings amount to $3,000.                                      AF           LUSAKA
                          Post will achieve greater efficiency by consolidating ICASS services such as motor pool services and procurement services with USAID and CDC decreasing or eliminate the need to fill empty positions in light of
             Payroll                                                                                                                                                                                                                                 AF           LUSAKA
                          USAID and CDC employees moving into ICASS. Estimated savings of $50,000.
           Purchasing     Post will evaluating contracts and Blanket Purchase Agreements (BPAs) in order to increase competition for Embassy business and lower costs. Estimated savings amount to $5,000.                                           AF           LUSAKA
                          Reduction of Overtime (up to $20K). Post plans to implement a 48-hour workweek for motor pool drivers. This action sets a trend for other sections to devise ways to manage and reduce overtime. This, coupled
             Payroll                                                                                                                                                                                                                                 AF          MAPUTO
                          with strong recruitment efforts to fill all positions added in FY09 by mid-year, will increase capacity and reduce the demand for overtime.
                          Procurement Savings ($25K). The Procurement section will expand by two employees this fiscal year, and we believe that this additional manpower will result in lowering the price pay for goods and services by
           Purchasing                                                                                                                                                                                                                                AF          MAPUTO
                          taking a more deliberate approach to price comparisons. These savings will be shared by all USG agencies using the service, with isolated savings to ICASS of at least $25K.
           Purchasing     Contract Renegotiation: post will renegotiate its expensive trash collection contract which could result in cost savings of approximately $5,000.                                                                          AF          MASERU
           Telephone      Telephone and Cell phone Cost Recovery System: with improved accounts receivables collections, we expect to save more than $7,500 in telephone tolls and fees.                                                             AF          MASERU
                          Local and Regional Procurements: Post saves thousands of dollars in shipping fees when making local and regional procurements. In addition, post will aggressively bargain for discounts on bulk purchases and
            Shipping                                                                                                                                                                                                                                 AF          MASERU
                          equipment, using prompt payment approach as a tool. A saving of $10,000 is anticipated.
            Shipping      Local and Regional Procurements: Post saves thousands of dollars in shipping fees when making local and regional procurements.                                                                                             AF          MASERU
           Purchasing     Post will aggressively bargain for discounts on bulk purchases and equipment, using prompt payment approach as a tool. A saving of $10,000 is anticipated.                                                                 AF          MASERU
                          Old vehicles which have become maintenance intensive will be sold and replaced by new ones with warranties. This will significantly reduce vehicle down time and allow MotorPool to better service its customers.
           MotorPool                                                                                                                                                                                                                                 AF          MBABANE
                          Maintenance costs are expected to decrease by $1900.
                          The upgrade of the GSO to Chancery leased line from a 256k to 512k and move of the public diplomacy annex to the GSO compound made the consolidation of PD and GSO servers possible. The process will be
          Consolidation                                                                                                                                                                                                                              AF          MBABANE
                          completed this fiscal year then post will terminate one leased line $5300.
                          Being a member of the FSN Southern Africa pension fund administered by Mission South Africa has resulted in a cost saving of 1.4% of retirement fund contributions as a result of renegotiating employee benefit
             Payroll                                                                                                                                                                                                                                 AF          MBABANE
                          contracts downward over the last two years. The amount saved this year is approximately $3,400.
                          Post's vigorous control over the management and use of generator fuel during FY-09 saved the U.S. Government $235,938 over FY-08 spending. Total spending on generator fuel and parts in FY-08 was
            Utilities     $2,411,508, while FY-09 totaled $1,813,844, leaving us with a favorable variance of $597,664. Factoring out an average 15% fuel price increases in FY-08, post made a savings of $235,938 or 10% of FY-08                  AF         MONROVIA
                          spending..
                          Post reorganized its supply warehouse and brought in trainers to upgrade the skills of the LE supply clerks in FY-09. In the process, one LE staff position was abolished. The process has brought about increased
           Warehouse                                                                                                                                                                                                                                 AF         MONROVIA
                          efficiency and resulted in a savings of $10,274 in supply staff cost and $64,000 in eliminating unnecessary purchases.
                          Post cut down on cell phone costs by implementing a maximum $30 ceiling per cell phone. Individuals who use beyond that ceiling will have to get their own minutes. Posts anticipates savings of 25%. Post is also
           Telephone                                                                                                                                                                                                                                 AF         MONROVIA
                          aggressively direct charging agencies for official calls.
                          Post wants to undertake training of FMM staff so that they can maintain and certify the NEC and NOX chillers. Currently Post is contracting this service to Engineers who fly in from Dubai. Post anticipates an
            Training                                                                                                                                                                                                                                 AF          NAIROBI
                          annual cost saving of $ 12,000.




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           Theme                                                                                                 FY10 Post Cost Savings Initiatives                                                                                                     Region          Post
                         In FY 2009, Post was hit with shipping costs of over $ 100,000 through the 477 rejects on the purchase of tissue, paper towels and photocopying paper. The shipping costs are computed at $1 per 1lb and since
           Shipping      these are bulky items, shipping costs tend to be very high, at times 50% or more of the cost. Post is planning to purchase some of these items locally in order to save on the huge shipping costs. Annual savings are           AF          NAIROBI
                         anticipated to over $ 100,000.
                         Post is planning on installing UHF radios on all MotorPool vehicles at a cost of $ 40,000. This will enable the drivers to communicate cheaply without having to use the cell phone all the time. With this initiative.
           Telephone                                                                                                                                                                                                                                      AF          NAIROBI
                         Post anticipates to have annual savings of about $ 6,000.
                         Nairobi contracted a telephone consultant to reduce overcharge and double billing due to inadequate crediting of individual cell phone accounts and inadequate account statement. The Kenya Telephone
           Telephone                                                                                                                                                                                                                                      AF          NAIROBI
                         Company was overcharging access fees at $ 1,190 p.m. (Ksh. 99,000) instead of the approved access fee of $794 p.m. (Ksh. 60,000) per account. Post has so far realized savings of $ 22,400 and more is anticipated.
                          After the Post election violence that rocked Kenya in 2007/2008, Post constructed a Fuel depot at the Chancery. This eliminated the need for MotorPool vehicles to go to the Warehouse depot which is about
          MotorPool                                                                                                                                                                                                                                       AF          NAIROBI
                         45mins away from the Chancery to fuel. This initiative has led to Post saving some money on Fuel and wear and tear on the vehicles.
          Purchasing     Post is installing hand dryers in all the washrooms to eliminate the huge use of paper towels. This will lead to savings on the huge shipping costs that Post is incurring on paper towels.                                      AF          NAIROBI
                         Post is pursuing the modification and sub-contracting of the LES medical plan management. The current administration of the plan has many opportunities for abuse and fraud. It is hoped that better tracking of
            Medical      prescription drug purchases and family coverage will reduce the incidence of fraud. But the actual cost saving will come in the form of post personnel being relived of the responsibility of paperwork created by               AF         NDJAMENA
                         the medical reimbursement of employees. (Potential Savings $50,000)
                         Post is improving the internal controls and documentation of the fuel distribution to residences and agencies. Pursuing diligent recording of the delivery and accuracy of the distribution of fuel should decrease the
      Internal Control                                                                                                                                                                                                                                    AF         NDJAMENA
                         write off of missing fuel. (Potential Savings $5,000)
                         Post is investigating the cost effectiveness of dedicated staff for repair of air conditioners, TVs, washer/dryers and microwave ovens. This should reduce the need to replace appliances due to a simple repair would
          Maintenance                                                                                                                                                                                                                                     AF         NDJAMENA
                         suffice. (Potential Savings $10,000)
                         Post has renegotiated the local cellular phone contract which reduced substantially the overall cost of communication for the Embassy. Estimated savings per year is $20,000. Cellular contract has a $12 flat
           Telephone     monthly fee per phone, which includes unlimited calls between all embassy cell phones covered under this contract. The company also provides a detailed list of all phone calls, which allowed us to better review               AF           NIAMEY
                         the statements and collect over $16,000 for personal calls. Post has also stressed the use of IVG lines for all long distance calls.
                         Another cost saving initiative that post has taken is electricity. Post is closely monitoring electricity charges and is working closely with the electric company to ensure that correct charges are made to the
                         embassy. Post has also provided extensive guidance to all employees and family members on proper energy conservation, and has installed motion sensors in U.S. government owned building that automatically
                         turn lights off when not in use. This has resulted in an overall 13% decrease in energy cost from FY 2007 to FY 2008. Estimated savings per year is about $40,000. Water conservation has also been initiated and
            Utilities                                                                                                                                                                                                                                     AF           NIAMEY
                         post has worked extensively to develop water wells at US government owned premises and install energy efficient mechanisms in bathrooms and kitchens at all STL residences. At the CMR and Chancery gardens,
                         water timers and special hoses were installed to reduce the use of manual watering and waste of water. This has resulted in an overall 12% decrease in water cost from FY 2008 to FY 2009. Estimated savings per
                         year is $ 15,000.
                         Other initiative that Post is working on is reducing the cost of training and cost of airfare tickets. An overall audit and study of last years air ticket usage and airline charges was conducted. On average we are
            Travel       saving 25% per air ticket, which is equivalent to $2,500 per air ticket. The study and audit has allowed post to better understand how airfare prices fluctuate during the year, and the best time to travel for                 AF           NIAMEY
                         training, R&R, and other travels.
            Training     Post has also stressed the need for Long distance learning for its staff, which has helped to reduce travel costs associated with training.                                                                                      AF           NIAMEY
                         Training: In 2009, post hosted a session of FSN Supervisory Skills and trained 26 employees, avoiding the cost of sending those employees outside of the country, for a net savings of approximately $128,200 in
            Training     airfare and per diem. In addition, one of the trainers stayed two extra days to provide a customized Customer Service training to 50 employees, for a net cost avoidance of approximately $39,000 in airfare and                 AF        NOUAKCHOTT
                         per diem.
            Travel       Airfare: Post saved approximately $85,000 by using restricted fare tickets when possible.                                                                                                                                        AF        NOUAKCHOTT
                         Third Country Procurements: Post has purchased vehicle parts and medical supplies in Dakar and saved at least $5,000 on shipping by transporting with regional travelers free of charge compared to transporting
          Purchasing                                                                                                                                                                                                                                      AF        NOUAKCHOTT
                         in from Europe or the U.S.
                         Cell phones: Post anticipated saving $30,000 in cell phone charges (across all funding sources) by accepting a deal from one of the local cell phone companies. Post is still negotiating the rates as the company did
           Telephone     not live up to its promise. With the deal, however, post gets excellent rates on roaming and international calls. We expect to save at least $3,000 on official international calls by directing employees to use their          AF        NOUAKCHOTT
                         cell phones instead of landlines. Post initiatives for better efficiency, proper billing, and cost avoidance
                         Utilities: Post reconciled water and electrical charges, many of which were estimates billed by the service providers, and worked with the service providers to tighten up billing and ensure that proper funding
            Utilities    sources are charged. A post representative actually accompanies the utility providers to read meters to ensure accurate and valid readings. Post is also looking more carefully at cost allocation for generator fuel            AF        NOUAKCHOTT
                         and water delivery to ensure that ICASS is not subsidizing other funding sources.
                         New ICASS Position: Post is adding a “Cost Containment Accountant/Quality Coordinator” position (modeled after Tanzania’s original position) to managing invoicing, including TDY and Partial Year invoices, and
           Collection    overall collections to include utility, water delivery, sewage pick up, generator fuel delivery, personal cell phone, landline, and internet charges, and all TDY tracking and invoicing. This position will closely monitor     AF        NOUAKCHOTT
                         the accounts receivable and make sure that all money due to the USG is promptly and properly accounted for. This will result in overall better management of resources and a quick recovery of money due.
                         Telephone billing: Post continues to send residential telephone, residential internet, and cell phone bills out monthly but collects quarterly to reduce the number of transactions for FM and IRM, as well as for
           Telephone                                                                                                                                                                                                                                      AF        NOUAKCHOTT
                         customers.
                         Evening and Night Work: Drivers and expeditors work shift schedules to cover TDY transportation, airport arrivals and departures, and other evening/night use because use of taxis is not authorized. Shift work
          MotorPool                                                                                                                                                                                                                                       AF        NOUAKCHOTT
                         provides better service and is at least partially offset by overtime would have paid otherwise.




6 / 123                                                                                                                                                                                                                                                          Print Date: 7/20/2011
            Theme                                                                                                 FY10 Post Cost Savings Initiatives                                                                                                     Region          Post
                          With the move to the NEC in January 2010 Post will save $166,325 in annual short-term lease costs that it is paying for six non-residential leases at the current embassy location. Another benefit of the NEC will be
                          the consolidation of printing and reproduction equipment. This consolidation will allow Post to reduce by 50% the number of printers and photocopiers to fulfill the same requirement compared to the present
           Computer                                                                                                                                                                                                                                        AF      OUAGADOUGOU
                          embassy configuration. Post expects to save $5,600 in equipment maintenance costs and $115,000 in annual equipment replacement costs. As a lock and leave NEC, Post will reduce LES overtime by 80%, saving
                          approximately $45,600 on an annual basis.
                          With the move to the NEC in January 2010 Post will save $166,325 in annual short-term lease costs that it is paying for six non-residential leases at the current embassy location. Another benefit of the NEC will be
                          the consolidation of printing and reproduction equipment. This consolidation will allow Post to reduce by 50% the number of printers and photocopiers to fulfill the same requirement compared to the present
          Consolidation                                                                                                                                                                                                                                    AF      OUAGADOUGOU
                          embassy configuration. Post expects to save $5,600 in equipment maintenance costs and $115,000 in annual equipment replacement costs. As a lock and leave NEC, Post will reduce LES overtime by 80%, saving
                          approximately $45,600 on an annual basis.
                          In FY 2009, post made significant efforts to cut back costs and change procedures in an effort to generate cost savings. Many of these efforts cannot be quantified due to fluctuating exchange rates and price
                          increases, however, these initiatives should be noted: TRAVEL: In travel, post has made use of frequent flyer miles earned by post to pay for almost all ICASS travel for Seychelles and Europe which has resulted in
                          a net saving of $10,500 in FY 2009. Also in travel, post negotiated a new Travel Service Contract with a local vendor paying, on average, 30 cents on the dollar as compared to the exact flights arranged by Carlson
             travel       Wagon Lit. Furthermore, post closely monitors air travel costs via its Travel Service Agency. Routes from Mauritius or Seychelles are chosen based upon cost not “standard routing.” For instance, while Paris is the            AF         PORT LOUIS
                          most frequent route to and from the U.S., London will occasionally be chosen because of special “deals” offered for Mauritius or Seychelles travelers to Europe. From Europe, we use the standard city pair fair.
                          Another practice that saves post money is using cheapest fares that are not full fare economy. This sometimes incurs a charge for ticket changes but those changes are rare and more than make up for the cost.
                          Any change initiated for the convenience of the traveler and not the Government is borne by the traveler. By not using Wagonlit we saved 65% on each ticket purchased resulting in a cost saving of over $45,000
                          In FY 2009, post made significant efforts to cut back costs and change procedures in an effort to generate cost savings. Many of these efforts cannot be quantified due to fluctuating exchange rates and price
             Travel       increases, however, these initiatives should be noted: TRAVEL: In travel, post has made use of frequent flyer miles earned by post to pay for almost all ICASS travel for Seychelles and Europe which has resulted in            AF         PORT LOUIS
                          a net saving of $10,500 in FY 2009.
                          Also in travel, post negotiated a new Travel Service Contract with a local vendor paying, on average, 30 cents on the dollar as compared to the exact flights arranged by Carlson Wagon Lit. Furthermore, post
                          closely monitors air travel costs via its Travel Service Agency. Routes from Mauritius or Seychelles are chosen based upon cost not “standard routing.” For instance, while Paris is the most frequent route to and
             Travel       from the U.S., London will occasionally be chosen because of special “deals” offered for Mauritius or Seychelles travelers to Europe. From Europe, we use the standard city pair fair. Another practice that saves               AF         PORT LOUIS
                          post money is using cheapest fares that are not full fare economy. This sometimes incurs a charge for ticket changes but those changes are rare and more than make up for the cost. Any change initiated for the
                          convenience of the traveler and not the Government is borne by the traveler. By not using Wagonlit we saved 65% on each ticket purchased resulting in a cost saving of over $45,000 mission wide.

                          WAREHOUSING: In the warehouse, post conducts frequent auctions to keep the warehouse clean and turn old, unusable items into cash. Program items are only auctioned through April to be certain that post
            Auction       receives the money before the end of the Fiscal Year. ICASS items, however, are auctioned year around. Appliances are auctioned before they fail and are demonstrated to work at the auction. This saves the costs               AF         PORT LOUIS
                          and time of constant repair by a small two man maintenance staff and brings a much higher price at auction. Post received $45,900 as proceeds of sale in FY 2009.
                          COMMUNICATIONS: This year, we propose to obtain VOIP service to decrease overseas telephone costs and broaden our access to U.S. vendors who would otherwise never make a return call to an overseas
           Telephone                                                                                                                                                                                                                                       AF         PORT LOUIS
                          phone number. We may be able to see a real saving starting FY 2011.
                          OFFICE FURNITURE: To save the cost of shipping, we have found a high quality local vendor for office furnishings who will build to order. The items are always lower in cost than comparable items found in the
           Purchasing                                                                                                                                                                                                                                      AF         PORT LOUIS
                          U.S. and there is no shipping charge. The vendor delivers and assembles the items on site. This has resulted in a net saving of $10,000 including shipping and customs clearance costs.
                          ENERGY SAVINGS: Post continues to utilize solar hot water heaters in all of its residences at significant savings. It is also continuing its policy of replacing all conventional light bulbs with high efficiency long life
            Utilities                                                                                                                                                                                                                                      AF         PORT LOUIS
                          bulbs. Over time, this will decrease our energy consumption.
                          MOTOR POOL: With fuel prices in Mauritius over $5 per gallon, post cannot afford to hang on to old, inefficient motor vehicles even if they are still running. By selling the vehicles at the five or six year mark, post
           MotorPool                                                                                                                                                                                                                                       AF         PORT LOUIS
                          receives a high return at auction and can replace the vehicle with a dramatically improved miles per gallon fuel efficiencies.
             Payroll      OVERTIME: Post continues its effort to reduce and restrict overtime to emergencies and mandated after-hour work. Savings under object code 1148 is $2,475                                                                        AF         PORT LOUIS
           MotorPool      INITIAL: We propose saving on overtime, fuel, and wear and tear on vehicles by asking TDY support to take a taxi when arriving after hours or on weekends (Estimated savings: $5,000-10,000)                                     AF            PRAIA
            Utilities     We will install sensors on the lights in the Chancery to save on electricity costs. (Estimated savings: $5,000).                                                                                                                 AF            PRAIA
           Telephone      Management will send out a mission notice reminding staff to use new VOIP whenever making international calls. (Estimated savings: $10,000).                                                                                     AF            PRAIA
           Purchasing     Post savings practices whenever possible: Direct charge; Use of purchase card; Local vs. Overseas procurement; Online training. In process.                                                                                      AF            PRAIA
                          Cost Saving Initiative: Implementing “Call Bill”: With the successes experienced from implementing “call bill” in Pretoria 3 years ago and Johannesburg a few months ago, we have seen more real savings in ICASS
                          by direct charging agency usage and having the ability to send out call itemizations to each user. We are monitoring the savings for Johannesburg and anticipate the full year savings to be roughly $8,000 based on
           Telephone                                                                                                                                                                                                                                       AF          PRETORIA
                          the savings realized over the last two months. We are in the process of implementing “call bill” in Cape Town before the end of this calendar year and hope to save a further 30% / $6,500 of the total spend by
                          2011.
                          Electricity Monitoring and awareness: We are in the process of acquiring an inexpensive local electricity monitoring product to conduct initial research to prove success to a theory that savings can be
            Utilities     accomplished by bringing awareness to customers. This product monitors usage and shows actual energy demand on an LCD screen installed in a residence. A 5% - 15% reduction in consumption could equate to a                     AF          PRETORIA
                          saving of approximately $10,000




7 / 123                                                                                                                                                                                                                                                           Print Date: 7/20/2011
           Theme                                                                                               FY10 Post Cost Savings Initiatives                                                                                                    Region          Post
                        LCR (Leased Cost Router): In the phase II of this initiative, post opted not to review the LCR contract. Instead, we examined the monthly costs, net savings over telephone provider rack rates and contract charges
                        for the LCR management company and realized that if post purchased the equipment for the Mission, and paid a small recurring cost for software licensing, we could realize a much greater cost savings over the
          Telephone                                                                                                                                                                                                                                    AF          PRETORIA
                        life of the hardware the savings in per minute calls being charged by the contract could be avoided entirely. Estimated payback period for the hardware is two years. Installation and maintenance will be
                        performed by Pretoria’s telephone technician. Post will be able to quantify this savings in the upcoming fiscal years but estimate a saving of approximately $7,200 from the preliminary calculations done.
          Telephone     Post installed VOIP lines in the Embassy which has substantially reduced state-side long distance call by over $20K.                                                                                                           AF         WINDHOEK
          Warehouse     Additional plans are to finalize consolidation of the State/USAID warehousing. This idea will put both agencies in one location with reduced lease, guard and utility costs, estimated saving of $15K.                         AF         WINDHOEK

                        Post has several other "GREEN IDEAS" which could prove cost-effective to posts operations. Firstly post will review the electricity rates with the local service provider and negotiate the best possible rate for the
            Utilities   mission, Secondly post will encourage smart practices in the workplace by switching off lights at the end of the workday, procurement of energy saving office equipment and supplies, replacement of old plumbing              AF         WINDHOEK
                        fixtures with more water efficient and automatic shut-off faucets. The "GREEN initiative" is new idea to post, but a estimated amount is $8K.

               ??       Post will be installing printers with a capability of doing double-sided printing, setting the copier for double-sided printing as default and by recycling our misprints for scrap paper, estimated cost saving of $3K.       AF         WINDHOEK
            Utilities   Electricity: Post has increased the temperature settings for the supply air temperature: saving $60,000 per annum.                                                                                                             AF          YAOUNDE
           Training     Scheduling of training to coincide with other leave: $10,000.                                                                                                                                                                  AF          YAOUNDE
           Housing      M&R done by landlords: $35,000                                                                                                                                                                                                 AF          YAOUNDE
          Outsourcing   Contracting out cleaning services and A/C maintenance at EBO: $15,000                                                                                                                                                          AF          YAOUNDE
           Medical      Prescriptions savings - direct to vendor: $15,000                                                                                                                                                                              AF          YAOUNDE

            Payroll     LES Overtime is capped at 5% of base pay requirements. Over the past few years, the Mission has been able to sustain this overtime cap. This is made a big differences in available discretionary.                            EAP          BANGKOK


          Computer      Wake On LAN : This green initiative involves shutting down/waking up computer monitors during strategic periods and continues to safe the Mission $28,000 per year.                                                           EAP          BANGKOK




                        Residential and Functional Lease Savings ($1,285,650) The mission’s major cost savings initiative has been and continues to be tight control of residential and functional lease costs, which are major operating
                        expenses. Accordingly, Mission China will continue to sign U.S. dollar (USD) leases. As the U.S. currency depreciated 21% against the Renminbi between FY 2005 and FY 2008, the USG received enormous financial
                        benefit from our U.S. dollar-denominated leases. While the dollar remained stable against the Renminbi in FY 2009, the USG continues to pressure China to raise the Renminbi’s value. Our USD-denominated
                        leases will prevent deterioration of our budget from the corresponding dollar devaluation. Mission China plans to renew 42 existing residential leases before the end of FY 2010. In addition, we may need to add
                        15 residential units to our housing pool to accommodate new staff. 98% of these leases (both lease renewal and new leases) will be in U.S. dollars. We estimate that we will be able to obtain a 6.5% discount on
                        the renewals. This will result in a savings of $237,600 ($400/saving/month/unit X 42 X 12 months + $400/saving/month/new unit X 15 X 6 months). Two functional short-term leases, for ICE and CBP, have been
              BOE                                                                                                                                                                                                                                     EAP           BEIJING
                        terminated. These agencies have moved into Embassy Beijing’s Yi Ban compound. Rental saving from the lease terminations are expected to be about $216,462 ($24,051/month X 9 months). The Yi Ban ICASS cost
                        will be redistributed to the new tenant agencies. Estimated cost saving for the above residential and functional leases is $454,062 and, when you add-in the $605,000 recurring annual savings of the 72 long term
                        residential leases signed in 2008 with owners of the Liang Ma Qiao property, next to the NEC, Embassy Beijing’s FY 2010 savings rises to $1,059,062. Not to be outdone, CG Shanghai aggressively sought out lease
                        reductions with all its residential landlords. As a result, for 5 residential renewals, it was able to save $29,856 over the prior year’s lease cost. In addition, for 15 new residential leases, CG Shanghai was able to
                        negotiate leases that represented a saving of $56,732 over the leased properties they replaced. Also, CG Shanghai negotiated a new 3-year Foreign Commercial Office lease that represents an annual saving of
                        $140,000 over the prior lease. Taken together, CG Shanghai’s residential and office lease savings amount to $226,588 in FY 2010. Human Resource Cost Savings ($438,475)




                        Energy and Telephone Calling Cost Savings ($280,370) Regarding the previously discussed recommended improvements to the NEC’s operational systems, the consultant team from Sebesta Bloomberg began to
                        implement the commissioning upgrades in the February – March 2010 timeframe, with the involvement of Mission China’s Facility Management Department. While some of the results will be less quantitative in
                        redundancy and safety, post is expected to gain approximately 10% or $270,370 energy savings from this initiative. In addition, Facility Management estimates that NEC lighting equates to about 20% of the
            Utilities   embassy’s total power load, and its efforts to reduce lighting, especially inside and outside of building A, has resulted in a 10% reduction in power for the lighting. Therefore, this initiative provides a 2%              EAP           BEIJING
                        incremental savings on lighting efficiency over and above other savings by implementing the Sebesta Bloomberg recommendations. Also, modification of the NEC atrium escalators to go into crawler mode when
                        not in use is expected to result in a 20% reduction in energy used by the escalators. ISC estimates that activating the recently installed Voice Over Internet Protocol (VOIP) will result in about a $10,000 reduction in
                        Embassy Beijing’s telephone calling charges. CG Shenyang also expects to generate some energy savings in FY 2010. They recently installed a new heating system, which allows for thermostatic control within each




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          Theme                                                                                               FY10 Post Cost Savings Initiatives                                                                                                      Region          Post

                       Another of Mission China’s cost saving initiatives has been to reduce our per capita cost of training by bringing high quality trainers to our post and by using in house trainers. Toward this end, Mission China is
                       working with REDC Bangkok to bring high quality trainers to our post during the third or fourth quarter of FY 2010 to teach the following training courses for a total of about five weeks: --One class of Leadership
                       Skills for Junior LE Supervisors --One class of New EPR for FSN/LE Supervisors --One class of Customer Service Training --Two classes of Management Skills Workshop for FSN/LE Supervisors Training will be
                       provided to as many employees as possible from all agencies. Training will take place at Embassy Beijing’s Bush Auditorium to take full advantage of the training and space available. The numbers could potentially
                       reach 200+ as we also have the ability to conduct this training via DVC, so our consulate personnel can also gain the benefit of the training, but not necessarily have to fly to Beijing to physically attend the training.
           Training    By doing the training in China, the cost to send two trainers from Bangkok or Washington to Beijing versus sending numerous employees to Bangkok or Washington for similar training will save thousands of                      EAP           BEIJING
                       dollars in travel and per diem costs. More specifically, we compared the cost of sending 25 people to Bangkok for 3 weeks of training and another 25 people to FSI for 2 weeks of training vs. the cost of bringing 2
                       trainers from Bangkok for 3 weeks of training and 2 instructors from FSI for 2 weeks of training. The comparison resulted in an estimated savings of $343,000 by bringing the instructors to China. In addition to the
                       training cost savings initiatives, Mission China will eliminate the Beijing 3rd Management Officer position at a cost savings of $95,475. Included in this amount are estimates for leased lodging, utilities, post
                       allowance, education allowance, education travel, language training, and overtime. These savings, however, will be offset by the added cost of the two new A/GSO positions for Shanghai and Guangzhou that
                       ICASS Council recently approved.

                       CONSULATE MELBOURNE - Underway: Installation of energy efficient lighting throughout COB. Replace current lighting fixtures from (85watt) to (45watt) which will result in a 40% reduction in light electricity
           Utilities   costs. Estimated cost saving pa: A$7,000.00. - Projected: Installation of green roof (if approved). Scientific data from the US suggests this should lead to a reduction energy costs, an increase in HVAC performance          EAP         CANBERRA
                       and a decrease in staff sick leave. Estimated savings TBD -

                       Using network printers and reducing the number of desktop printers saving on purchasing printers, cost of toners and maintenance in Melbourne Mgmt section = Savings = $600 -Using IP for Melbourne
                       Conference room DVC instead of ISDN saving on ISDN calls costs Savings = $3500 -Using IP DVC for computer training saving on travel costs Savings = $4000 -Using IP for Melbourne PAS Events room DVC instead
                       of ISDN saving on renting 4 ISDN lines (pending Public Affairs Canberra to use IP for DVC) Savings = $3200 - Batch delivery of pouch items to Canberra in lieu of individual express items = $500 -Considering using
          Computer                                                                                                                                                                                                                                     EAP         CANBERRA
                       VOIP / IVG to save on State & International tel calls Savings = $1000 CONSULATE SYDNEY -Claim GST back from car parking spaces at MLC Centre (3 ICASS vehicles, $13K/vehicle, GST is 10% = $1,300 savings per
                       vehicle). We can only claim the GST if we continue to process this payment as a recurring expense. The car parking spaces are paid for under a license (clause 20) to lease 541. Savings = 3900 -Encourage energy
                       savings in STL residences ($4K/year payments, target 10% reduction, 2 ICASS homes) Savings = $800 -Considering using VOIP / IVG to save on State & International tel calls Savings = $1000

      Admin Supplies   Switch from Letter to A4 sized paper (A$11.85 to A$5.60 a ream x Qty 800pa) Estimated cost saving pa: A$5,000.00                                                                                                                EAP         CANBERRA

                       Electronic advertising of commercial requirements: with assistance from ISC, develop the existing Embassy external webpage to include a link to commercial opportunities at the Embassy and Constituent Posts.
                       These could include upcoming contracts available for bid. We currently advertise major requirements in national newspapers at a cost of approximately US$3,600 per advertisement. The website could also
            GSO        provide links to the FAR, DOSAR and other useful information. Other Posts have gone done this path before so we wouldn't have to re-invent the wheel. We also advertise sealed bid sales in the Canberra Times at               EAP         CANBERRA
                       a cost of as much as US$500 per advertisement. The website could be utilized to not only advertise the next bid sale but it could also include the list of items available and (after the sale) a list of successful bidders
                       could be posted. Est. savings = $10.8k.



                       Can we combine landline and mobile telecommunications as a single contract: there are substantial savings to be made if landline and mobile telecommunication requirements could be rolled into a single
                       contract. Our current business practice has the IMO responsible for landline telecommunications using a memorandum of understanding (no requirement for full and open competition) whereas mobile
                       telecommunications require a full solicitation to be raised and competed every two years using simplified acquisition methods. This often results in Post engaging two different service providers; one for landline
                       and one for mobile. The benefit of selecting a single carrier for both is that call costs between landline and mobile phones will be greatly reduced. I have heard of some Posts progressing to a single
          Telephone                                                                                                                                                                                                                                    EAP         CANBERRA
                       telecommunications provider so it may just take some emails to other Posts in the EAP region and beyond. It might also be prudent to contact A/OPE for their take on this scenario. - Perform digital video
                       conferences (DVCs) over OpenNet infrastructure rather than incur ISDN phone charges (NOTE: ISDN charge is approximately 7 AUD per minute for a point to point DVC with our consulates; more expensive if
                       multiple sites or Washington or other international sites are involved in the DVC). Post conducts an average 10 DVCs per month ranging from 30-45 minutes in length. At a minimum, post anticipates saving
                       approximately $25,000 per year by utilizing OpenNet for the majority of DVCs.



                       Negotiating more favorable rates for energy use: the Embassy now owns 50 residential properties and leases 75 residential properties in Canberra. It is my understanding that most, if not all, properties use
                       ACTEWAGL as their energy (electricity and gas) provider. But it appears that ACTEWAGL are not offering any bulk rate reductions as they treat each of our properties as individual residential dwellings. I suggest
             BOE                                                                                                                                                                                                                                       EAP         CANBERRA
                       that we contact ACTEWAGL and propose a meeting with senior staff to negotiate a better rate for the Embassy. There are several other energy providers that might well be interested in our business. We could
                       even take a broader view and retain the services of an energy broker with a view to establishing a Mission-wide contract. Savings = TBD
                       Post recently installed a timer/monitor system for the chancery's air conditioning system. The system will be used to automatically raise the afterhours building temperature; Post hopes to see a 10-15% reduction
             BOE                                                                                                                                                                                                                                       EAP             DILI
                       in Electricity Cost in FY2010.
                       As part of the Green Embassy program, Management continues to reduce its carbon footprint and save costs through reduction of utility and energy costs by better use of heating and cooling, reduced water
             BOE                                                                                                                                                                                                                                       EAP           HANOI
                       consumption and improved recycling programs. Cost saving estimate on reduced energy consumption - $10K.




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           Theme                                                                                               FY10 Post Cost Savings Initiatives                                                                                                    Region          Post

                       The voice over internet protocol project is nearing the testing phase. Telephone tolls are budgeted at $156K. The amount of reduction possible through the use of VOIP is not entirely clear at this point, but we
           Telephone   feel that a minimum of $10K in annual reduction in tolls is possible. This initiative will become more focused over the next six months. Post continues to review the possibility of using restricted fare air tickets for     EAP           HANOI
                       both TDY and R&R travel. Estimated saving is around $4K.

                       Two Direct Hire American GSO vacancies were not filled in FY09, instead a locally engaged Professional Associate position with a Consular Officer working part-time are being used as the substitute. Saving in
              HR                                                                                                                                                                                                                                      EAP        HONG KONG
                       Washington Cost and Post Cost are both significant, on the average this could save $600,000 per year.
                       Post is reducing the ICASS vehicle fleet by two, from 14 vehicles to 12. The average cost saving per year is $13,000. Two to three old vehicles will be replaced by electric cars, the annual saving in fuel cost will be
           MotorPool                                                                                                                                                                                                                                  EAP        HONG KONG
                       around $4,000.

                       Post will initiate a go-green initiative that will positively encourage US Consulate residence to conserve electrical energy. Residence electricity cost will be monitored monthly. Average cost per person will be
             BOE       calculated. The program is basically fourfold: 1. Investigations will center on those with high per person electrical cost. Equipment will be checked to see if there is technical reason electricity is being wasted. 2.      EAP        HONG KONG
                       "Energy Stars" will be recognized on a monthly basis. Annual award will be given to a person who conserve the most energy.

                       Energy saving tips will be published in the Hong Kong local News Letter "Harbor Views". ICASS has budgeted for electricity approximately 1 million dollars in FY 2010. For every 1% savings post will save
             BOE                                                                                                                                                                                                                                      EAP        HONG KONG
                       approximately $10,000.

                       Post saved $300k a year for a total of $1.5m over five years beginning in FY-10. The ISO worked with Procurement, FMC and the agencies after reviewing the needs and funding requirements of the internet
                       circuits, voice/data lines and Blackberry program. This savings crosses agencies and DOS bureaus spreading this savings to all at post and in DC. The VPN bandwidth was increased and the price decreased. Post
           Telephone                                                                                                                                                                                                                                  EAP          JAKARTA
                       dropped some of its local voice lines and increased the local data lines bandwidth so that post could use VOIP to make phone calls to local USG offices outside the NEC. Post consolidated the internet circuits used
                       by all to increase the bandwidth while reducing the costs. Lastly, post reviewed the price being paid for monthly Blackberry usage and negotiated a lower amount.
                       The largest increase in costs associated with the NEC are in electricity usage. The NEC HVAC system was identified while still under warranty as needing to have an air balance test. As the system is currently
                       significantly overcooling in this tropical environment, post hopes to reduce electricity costs by $500 per month once the contractor rebalances the HVAC system. Post has installed motion lights in common areas
             BOE                                                                                                                                                                                                                                      EAP          KOLONIA
                       such as copy room etc to reduce electricity when not in use paying for their installation within the year and saving up to $100 in electricity next year. With the new NEC phone system Post has implemented a
                       policy to charge for all personal calls saving $400 in CY 2009.
            Travel     New Travel Management Center contract pays based on fixed fee per ticket rather than percentage of fare. This saved $4,600 over the first nine months of calendar 2009.                                                        EAP       KUALA LUMPUR
                       Post will continue to put emphasis on overtime control. In FY09 vs. FY08 overtime cost was reduced by 39.5% ($38,000). ICASS Council voted against adding Direct Hire American Human Resources Officer.
              HR                                                                                                                                                                                                                                      EAP       KUALA LUMPUR
                       Avoided cost of $105,200.
                       Post is continuously buying restricted fare tickets for official travel as long as they are available. For a travel between Majuro and Kwajalein, Marshall Islands post can save $ 80 per trip, if we were able to purchase
                       a restricted (penalty applies and refundable). Most of the post travel within the Marshall Islands are under Program funds, Post consider this as USG cost savings about $ 1,200 per annum. -- Post continuously
            Travel                                                                                                                                                                                                                                    EAP          MAJURO
                       seeking assistance of US Embassy Manila TU in purchasing tickets for R&R travel to United States (conus) and other country. Just recently post bought the airline tickets for R&R travel of Ambassador Campbell
                       and post program funds saves about $ 1,400. -- Post bought restricted airline tickets for training in Fort Lauderdale of Information Assistant, it gives USG funds savings of $ 1,668.
                       Post also has an automatic shut off and on of work stations from 8:00pm to 7:00am. Majuro doesn't have a lot of work stations, but post is doing the best we can to minimize usage of electricity. Post can't
           Computer    identify the effect in cost because while we are doing these efforts the quantity of usage per kHz decreases but the cost per kHz increases. It was $ 0.24 per kHz beginning of this fiscal year but it increased to $         EAP          MAJURO
                       0.298 per kHz this Feb 2010.
                       Go Green Program Post has expanded the coverage of its "Going Green" program to include other Mission Residences. The Program has been quite successful in reducing electricity consumption and cost for the
             BOE       past couple of years and Post plans to sustain this initiative. In FY-2009, we have expanded the coverage of the Program to include other Missions Residences. In FY-2009, the savings generated were negated by               EAP           MANILA
                       increases in power rates during the first 2-3 quarters. Post had also launched last year the Go Green 2 program with the primary target of reducing the usage of office supplies.
                       Post expects to generate $60,000-$100,000 more in additional savings (Mission-wide) in FY-2010. Professional Development Center The Professional Development Center (PDC) was organized in March 2007 to
                       provide training opportunities for a large number of LES staff in Manila. The PDC has been responsible for at least 6,000 person-hours of training. Main training sources include the courses provided by FSI and
                       REDC Bangkok, FSI Lending Library, Toastmasters, Distance Learning and Monthly Management Talks. Manila has continued to host several FSI and REDC courses. Four of our LES were designated as instructors –
            Training                                                                                                                                                                                                                                  EAP           MANILA
                       two for Customer Service and two for HR Courses. PDC plans to continue to provide training support to REDC Bangkok and FSI, improves its training capability and infrastructure and to work on FSI accreditation
                       for courses under PDC, Distance Learning and other training programs. The Program has provided an effective way of training more LES personnel at Post a lesser costs. Estimated savings (Mission-wide) is about
                       $50,000 - $100,000 annually.
                       Process Improvement – Reduction in the Processing Time Post has worked closely with Host Country government agencies to streamline the process of securing VAT exemption cards, processing incoming
              VAT                                                                                                                                                                                                                                     EAP           MANILA
                       shipments. The efforts resulted in significant savings in time resources. The issuances of the VAT cards to Mission employees now take only 3-4 weeks instead of 2-3 months in previous fiscal years.


                       In the case of incoming unaccompanied baggage's (UABs) and hazardous shipments, the processing time were cut from 18 to 3 days and 28 to 3 days, respectively. Post had also embarked on a program to
           Shipping    educate ICASS customers to reduce the number of consignment errors. The reduction in errors cuts down processing time by 2 weeks, minimize port charges and extra storage costs. These programs resulted in                    EAP           MANILA
                       estimated annual savings (Mission-wide) of about $60,000.




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           Theme                                                                                                  FY10 Post Cost Savings Initiatives                                                                                                        Region          Post


                         Cost Saving Initiatives Post closely monitors NEC electricity costs and has alternated back and forth from utility to generator power according to their comparative costs. As a consequence of the fuel contract
                         effective April 2009 and the renewal in April 2010, the cost to run the NEC electrical generators was 18 cents/kHz from October 1, 2009 - March 31, 2010 and 20 cents/kHz from April 1, 2010 to September 30,
                         2010. Due to the lower cost of the fuel contract and new NEC generators requiring little additional cost for maintenance during the last few years, calculations show it is more cost-effective to run electrical
                         generators 24/7 than to purchase electricity from the local utility company. The decision to revert to generator power was reinforced by a series of utility power surges and outages that damaged some of the
             BOE         computer and communications equipment. Replacement and resetting of this equipment has been extremely expensive. While the current fuel contract is in place, the Embassy estimates energy cost savings of                          EAP        PHNOM PENH
                         approximately $140,000 a year (city power versus running generator). In addition to efforts to reduce electricity costs, post is making a concerted effort to ensure that actual expenses are closely aligned with
                         budget estimates and continuing to check the accuracy of the electric utility meters al leasehold properties to avoid any meter discrepancies. Post will continue to install solar panels on all residential generator
                         sets in order to eliminate the current battery charges for the starting circuit. The replacement is expected to pay for itself in eight months and save post over $7,000 per year. This will also reduce post's carbon
                         footprint by over 1,300 lbs of CO2 per year.


                         Despite operating under almost continuous emergency conditions, post has made cost savings by optimizing the new NEC building automation systems and electricity generators. We stabilized the use of the
             BOE         electric power generator systems by installing a new automated switch that protects millions of dollars in equipment and allowed us to reduce generator use in February and March by 15,000 gallons compared to                     EAP         RANGOON
                         last year, saving $40,000 in two months.
      Furniture Pool     We started a residential furniture pool, which the DAO staff also joined, and this will lead to thousands of dollars in savings in FY10 due to better inventory and procurement management.                                         EAP         RANGOON
            Training     Post aggressively promotes on line and at post training. Using local training companies, we saved several trips to Bangkok in FY10 ($5K). Total savings was $45K so far.                                                            EAP         RANGOON
                         In FY-2009, post hosted an in-house Management Skills Workshop for LES supervisors instead of sending them to FSI in Washington or REDC in Bangkok. Post HR designed a post-specific 3-day course based on the
            Training                                                                                                                                                                                                                                         EAP           SEOUL
                         contents of FSI and REDC in Bangkok courses. 19 LES supervisors participated in the workshop, which helped post save about $45,000 in potential training costs.
                         VoIP (Voice over Internet Protocol) service: Post acquired Vonage Internet Phone service which has reduced the cost of long-distance calls (in-country and overseas). The only costs involved are for basic monthly
           Telephone                                                                                                                                                                                                                                         EAP           SEOUL
                         charges and usage. Post anticipates saving approximately $5,000 a year.
                         At the beginning of FY-2010, Post’s information Service Center (ISC) developed a customized in-house MS-Office 97 training program (from October 20 – December 12, 2009) to teach MS- Word 97, MS-Excel 97,
            Training     MS-outlook 97 and MS-Access 97 to all embassy staff, instead of paying for trainers to travel to post or staff to go to FSI or REDC. This will save post roughly $50,000. The courses are also being available on a                 EAP           SEOUL
                         space availability basis to EFMs.
                         The way the cell phone industry in Seoul operates with very convoluted methods for charging phone accounts has made it almost impossible to fully identify and recoup the cost of personal calls made by
           Telephone     personnel on their official cell phones. IM in coordination with FMC is experimenting with new ways to reduce personal calls on official cell phones and hence reduce cell phone bills in ICASS by several thousands                EAP           SEOUL
                         of dollars a year.

                         The main cost saving initiative last fiscal year is the continued re-upholstery, re-varnishing and repairs of the existing furniture pool. Last year, Post spent about $94,000 in furniture repair costs but extended the
      Furniture Pool                                                                                                                                                                                                                                         EAP         SINGAPORE
                         usage life of the furniture and in the process deferred annual expenditures of about $500,000. Post will continue to adapt this plan which is definitely a better alternative than outright replacement.

                         As a general plan, which will positively affect the entire cost of running post's housing pool, we are in the process of reviewing the energy consumption of each residence and establishing an average consumption
             BOE         for the different size residences. Comparative data of the average vs. actual consumption will be presented to individual occupants so that they can determine how they compare to the average. Occupants who                       EAP         SINGAPORE
                         have excessive usage will be discreetly encouraged to come down close to the average.
                         Post introduced a plan last year to turn off all the office computers on weekends. Also, automatic light switches have been installed in the Chancery. With the renegotiation of the electricity contract and using the
           Computer      October 2009 invoice to project the full year cost, Post may save about $30,000 over FY09 electricity costs based on the budget. However, this is preliminary, as the electricity costs are subject to price changes                EAP         SINGAPORE
                         when certain oil price bands are triggered. With fluctuating oil prices, the full year electricity costs are only an estimate for the fiscal year.
                         Distance learning. HR Suva has implemented a distance learning initiative and as a result more than half of post training is conducted via online distance learning, at no cost to post. It is difficult to quantify the
            Training                                                                                                                                                                                                                                         EAP            SUVA
                         benefits of having a better-trained staff, but cost savings for travel and per diem amount to at least $20,000.

                         Green initiatives. Our NEC will be LEED-certified, so it should require less fuel and electricity, thereby reducing utility bills. At our current embassy, the last officer to leave at night ensures all lights are off and all
                         air conditioning units are off, except in server rooms. This is an ongoing initiative that has saved the embassy at least $10K over the year. Additionally, the Management Office in coordination with the Regional
             BOE                                                                                                                                                                                                                                             EAP            SUVA
                         Environmental Office has begun a program to inform officers of their home electricity usage, and to recognize the officers with the lowest electricity consumption, which should encourage officers to reduce their
                         home power bills.

                         Rental benchmark initiative. This initiative ensures that all houses rented are within a set standard lease cost, to ensure that houses are suitable but not overly ostentatious. Post is looking to discontinue the lease
     Residential Lease   of one such house as it costs nearly double the cost of other houses in the pool, at a savings to Program of $20,000 per year. While there is no direct ICASS savings in this instance, the RBI will ensure that we keep            EAP            SUVA
                         lease costs down for all houses, including ICASS houses, in the future.

             FMC         FMC uses the Post Support Unit in Bangkok/Charleston to process some vouchers. Post saves about $60,000 annually.                                                                                                                   EAP           TOKYO
           Computer      Post implemented a system to automatically shutdown computers after 18:00 each work day and during the weekend that saves about $60,000 annually                                                                                    EAP           TOKYO



11 / 123                                                                                                                                                                                                                                                             Print Date: 7/20/2011
           Theme                                                                                               FY10 Post Cost Savings Initiatives                                                                                                    Region          Post
                         During the summer months, the thermostats are raised to reduce cooling costs and reducing energy consumption. Savings are difficult to measure because of temperature variances from year to year, but the
              BOE                                                                                                                                                                                                                                     EAP           TOKYO
                         Chancery’s electric bills were the lowest since 2004 and were $58,000 less than the previous summer.
       Reproduction      Post reduced ICASS costs by over $100,000 annually by closing the print shop and eliminating one position.                                                                                                                   EAP           TOKYO
                         Embassy will build a water tank to activate the water well locate in the compound. Recently, the water quality of the water well was tested and it was established that it can be used for irrigation, as non potable
              BOE                                                                                                                                                                                                                                     EAP       ULAANBAATAR
                         utility source, cleaning and washing. This project will save substantial amount from our utility bill.
              BOE        Post is heated by hot steam. When the heating season expires, the post will install heat meters and these will also achieve important amount in savings.                                                                     EAP       ULAANBAATAR
                         While post is increasing in size, ICASS providers continuously conduct efficiency study. For example, as a result Facilities Maintenance Shop reduced the work force by one worker (15% savings) as such studies will
               HR                                                                                                                                                                                                                                     EAP       ULAANBAATAR
                         continue throughout the year.
                         Local Furniture Procurement and Rehabilitation - $30,900: Vientiane has received a waiver allowing local procurement of household furniture. Initial purchases show that saving of 35 percent can be realized,
      Furniture Pool     items better suited to the local environment can be obtained, and the lag between ordering items and their actual arrival significantly reduced. Post is also re-upholstering and refinishing furniture locally rather       EAP         VIENTIANE
                         than buying new items.
                         Shipping Pool with Bangkok - $11,500: Both Embassy Bangkok and Vientiane receive shipments via Dispatch Agent from Seattle. Previously, shipments to Vientiane accumulated in Seattle until a container could
            Shipping     be filled or were shipped with wasteful tonnage. By consolidating Bangkok and Vientiane bound shipments in containers destined for Bangkok with Vientiane separated and items forwarded to their destination                 EAP         VIENTIANE
                         by truck, shipping delays are reduced and partially filled containers are eliminated.
                         Cluster residences - $40,000: Whenever possible, Embassy Vientiane is attempting to lease houses that are adjacent or nearby to each other, thus establishing housing clusters. This enables multiple homes to be
     Residential Lease                                                                                                                                                                                                                                EAP         VIENTIANE
                         protected by a single guard, reducing costs, and also allows occupants to quickly assist each other in an emergency.
                         Payment of residential utility bills by direct debit. This insures all prompt payment discounts offered by the utility companies could be realized. This does not just benefit post ICASS; savings for the entire mission
            Utilities                                                                                                                                                                                                                                 EAP        WELLINGTON
                         is approximately $15,000 in a year.
                         E-filing, ARIBA and GET has significantly reduced storage space and the need for hard copies. Post will realize a cost savings in paper ordering and also reduction of commercial storage as more items can be
      Admin Supplies                                                                                                                                                                                                                                  EAP        WELLINGTON
                         moved into the warehouse taking the place of hardcopy files and storing paper in the storerooms in the Chancery.
              VAT        Successfully negotiated the identification of property rates for refunds, which are collected back and applied to the ICASS bills through use of carry-over funds.                                                           EAP        WELLINGTON
                         Post has changed the supplier of electricity for the Chancery building. This new supplier agrees to offer a 10% prompt pay discount the first time for a no-residential account. Estimated savings for the year is
              BOE                                                                                                                                                                                                                                     EAP        WELLINGTON
                         about $7,500.

              BOE        Further reduce its commercial storage holdings by continuing to reduce storage of it’s in the Chancery and Warehouse to make room for items currently in commercial storage                                                  EAP        WELLINGTON

              BOE        Anticipates a reduction in the electricity bills for the Chancery from the new HVAC system.                                                                                                                                  EAP        WELLINGTON

           Computer      Looking at technology to automatically shut down computers during certain periods during the night to reduce electricity consumption.                                                                                        EAP        WELLINGTON

             Travel      Purchased restricted airline fares and book domestic flights online.                                                                                                                                                         EAP        WELLINGTON

                         Due to the budget cuts post has taken the below cost saving measurements: TELEPHONES: Post has saved $23K in the second half of FY 09 by cancelling the LES and US staff cell phone lines with the exception of
                         those approved by the DCM for business necessity. Post had planned to save another $23K in FY 2010. However, due to security requirements Mission Turkey has had to reinstate some cell phones. In order to                  EUR          ANKARA
                         continue to meet our cost savings we are re-negotiating our Mission-Wide contract and even though we are adding new cell phones we still anticipate we will be able to continue or exceed our costs savings.

           in sourcing   CONTRACTS: According to cost saving measurements post has stopped some of the contractual cleaning services like window cleaning, shovel up snow, etc. post has a contract saving of 24K.                                    EUR          ANKARA
                         OT-NIGHT DIFFERENTIAL 3.9K: Embassy switchboard operator hours are reduced from 42 hrs to 40 hours. No 7/24 service is available. Operators are working until 1:00 a.m. and not provide services during the
     Internal Control                                                                                                                                                                                                                                 EUR          ANKARA
                         weekend to reduce the night differential and overtime cost.
      office supplies    PUBLICATIONS 1.3K: Post has reduced the publication purchase and start using the online Ralph Bunche Library.                                                                                                                EUR          ANKARA
              mail       FEDEX-POUCH: If post receives the funding for digital scanners, this will allow post to greatly reduce the amount of fedexed financial documents leading to a reduced cost in mail expenses.                                 EUR          ANKARA
            Utilities    LIGHT BULBS: Post is converting all residence light bulbs to the compacted fluorescent light bulbs and anticipates we will save $20K Mission wide in electricity expense.                                                    EUR          ANKARA
                         Evidence of Post's effective stewardship of USG and taxpayer resources is reflected by the creation of the LES Budget steering group that resulted in cost savings that kept Post within allotted funding. Well water
                         that was lost is being retained to cover the watering requirements of the NOX grounds as well as the Chancery grounds and additionally. Post successfully reduced water charges relating to sewage fees, based on
            Utilities                                                                                                                                                                                                                                 EUR           ATHENS
                         a study that showed the green areas as opposed to living areas of GO buildings. Despite exchange losses Post realized cost savings in ICASS alone of $83,200. Coupled with the cost savings best practices of the
                         past, and cost containment initiatives in the current year are the new initiatives, especially in the Green Initiatives area.
                         The use of Vonage and telephone gateways has reduced telephone rates for which Post is preparing a study to see the extent of savings. The elimination of telephone basic fees for those telephones that are no
           Telephone                                                                                                                                                                                                                                  EUR           ATHENS
                         longer required after switching to the new switchboard has reduced the cost of static phone charges (ICASS $17,000).
                         The creation of applications that download cost data from COAST have resulted in better tracking of resources and the ability to report quicker, more accurately and provide accurate management reports.                    EUR           ATHENS




12 / 123                                                                                                                                                                                                                                                      Print Date: 7/20/2011
           Theme                                                                                                 FY10 Post Cost Savings Initiatives                                                                                                    Region          Post
                           The utilities notification system has given management the ability to notify and make utility users aware of their consumption so that they may be more energy conscious and take appropriate action to decrease
            Utilities                                                                                                                                                                                                                                   EUR           ATHENS
                           usage.
      office supplies      SharePoint and other Web based applications have resulted in reductions to paper flow, serve as a tool to advise and inform employees of changes and current events, in addition to reducing costs ($5,000).                 EUR           ATHENS
                           Post has procured and is ready to install solar lighting devices for the Chancery grounds. Currently the lighting is minimal in the pathway and stair areas. The use of these lighting devices will increase the sense of
            Utilities                                                                                                                                                                                                                                   EUR           ATHENS
                           security, decrease the possibility of injury at night, and result in no additional utility cost.
                           After meetings with the phone company regarding consolidation of static phone bills, Post successfully implemented it's automated system and is now benefiting with a 17% rate reduction on phone calls ($500 in
           Telephone       the first month of implementation). Post FMC has just received user names and passwords from the cell phone provider for access to electronic bills that will result in paper reduction. Bills will be provided              EUR           ATHENS
                           electronically or by CD media, thereby ensuring receipt of bills, reduction in paper, and easy archival of phone data.
           MotorPool       MotorPool fleet has been reduced in size, thereby reducing insurance, maintenance and operational costs (the impact will be noticeable in FY10).                                                                             EUR           ATHENS
                           Upon completion of negotiations regarding new cost savings issues we will be able to quantify estimated savings. Post is examining the use of high speed air hand dryers for the Chancery building. A study
                                                                                                                                                                                                                                                        EUR           ATHENS
                           performed at another Post shows a savings of $950 per unit.
                           Post has purchased a Secure PBX voice gateway, which will allow us to eliminate one phone line per house throughout the housing pool, as well as reducing the need to install lines in new housing units. In
           Telephone       addition, this eliminates the need to add a second telephone technician. Expected cost savings of $3000 in new phone lines and phone rents for this year for ICASS and reducing the requirement for a new position           EUR            BAKU
                           costing $18000 per year. Additional cost savings will be realized for ALL post agencies, but the benefits will not accrue to ICASS accounts.

  contract consolidation Cost-savings of approximately $30,000 will be realized by purchasing cleaning supplies locally, eliminating the previously paid hazardous shipping charges that went along with purchasing them from GSA.                      EUR            BAKU
                           Motor Pool Safety Starting last May, we began enforcing the State Department-mandated 10-hour duty day for drivers. This limit is not flexible or optional. Exceptions to the policy can be made by the DCM on a
                           case-by-case basis in writing. While the policy was introduced to increase safety, Embassy Belgrade has experienced considerable savings in overtime and travel costs for drivers. In FY07 and FY08, driver overtime
                           was consistent, around $26,000. In FY09, driver overtime was @ EUR 10,000 ($14,500; including overtime for the Vice President’s visit). Similarly, travel costs for drivers in FY’08 were more than $9,000 (charged
           MotorPool       to the agencies using the drivers). In FY’09 it was only $7,000. Vehicle maintenance GSO Motor Pool currently employs a FSN-4 Automotive Mechanic. He sets preventative maintenance schedules, manages the                   EUR          BELGRADE
                           stock of spare parts, and arranges and supervises repairs performed by outside contractors. Post spends more than $35,000 per year on work done by those outside contractors on ICASS vehicles. Prior to the
                           Embassy's closure in 1999, GSO employed two mechanics who worked with a full suite of tools in a dedicated, rented mechanic shop. GSO proposed in-sourcing the bulk of repairs on ICASS vehicles. By renting an
                           inexpensive garage space and buying a set of tools, our mechanic could accomplish more than $30,000 worth of contracted repairs annually. Some repairs (such as body work, painting, complicated electronic
                           Mission Germany continues with its cost-savings initiatives. a) Consistent reduction in overtime from FY 2008 thru FY 2009 yielded a savings of $72,500. In part, this is attributable to redirecting the Regional
                           Procurement Office's substantial vouchering workload to the Bureau of Resource Management's Post Support Unit (PSU). As the PSU expands, the Financial Management Center will also move other routine
            staffing                                                                                                                                                                                                                                    EUR           BERLIN
                           Mission Germany vouchers to the PSU which is estimated to result in another $70,000 savings in FY2010. The Mission further expects to generate even greater savings in upcoming years by eliminating voucher
                           examiner positions currently filled with temporary contractual help and cutting overtime, which will ultimately further reduce the ICASS unit costs for voucher processing.
                           The automated e-Voucher Manager system implemented in the prior year is working very well and meets the satisfaction of the Mission's ICASS customers. Since its implementation, this new application has
                           improved processing efficiency and management controls. Savings will be generated in the upcoming years by separating out high and low value functions and assigning clerical work to lower-graded employees.
            Travel                                                                                                                                                                                                                                      EUR           BERLIN
                           With the further development of this application, the Mission will be able to generate further savings by eliminating Voucher Examiner positions and cutting overtime. The savings is not yet apparent but will
                           probably be reflected by the end of this fiscal year.
                           The Mission outsourced its expendable supply operations last year to Corporate Express, a subsidiary of Staples Inc., with individual agencies and offices ordering their supplies via a secure online system. This
                           system has largely eliminated the need to warehouse supplies and greatly reduced overhead costs. Agencies and sections are now directly billed and use their own fiscal data for ordering supplies. This has
            staffing                                                                                                                                                                                                                                    EUR           BERLIN
                           generated savings in the amount of $275,000 in the ICASS budget for expendable supplies. Another positive effect of this outsourcing initiative was that 2 Supply Clerk positions could be saved while realigning 2
                           other positions to meet other position requirements. The savings gained through eliminating the 2 Supply Clerk positions totaled approximately $75,000.
                           The transition from gasoline coupons to fuel cards last year also yielded savings on gasoline fuel charged to the ICASS allotment. Implementation was successful and the Mission now direct-charges agencies
              POL          through the use of fuel cards issued by the U.S. Army Europe (USAREUR). There was a $10,000 savings from prior year. This relatively small amount is due to the late implementation, whereas the Mission expects             EUR           BERLIN
                           to see more savings from this cost category in the future.
                           The new mandatory eTravel program was implemented in August 2009 Mission wide. This program is designed to generate travel orders and vouchers and will – once all features are available – allow booking and
             travel                                                                                                                                                                                                                                     EUR           BERLIN
                           making hotel arrangements online. In the long term, there will be savings in ICASS under this cost category. These savings, however, will not be reflected before the end of this fiscal year.
                           GSO Frankfurt also hopes to save approximately $50,000 annually by purchasing appliances through the Army military housing supplier in Germany. Having appliances repaired under warranty service, which is
  contract consolidation                                                                                                                                                                                                                                EUR           BERLIN
                           not available under our current purchasing system, would generate additional savings.
                           GSO Frankfurt also expects to save approximately $8,000 in fuel and maintenance costs next year, having replaced eleven aging armored and regular ICASS vehicles with new, more fuel-efficient models. h) The
                           installation of heating water meters at the Frankfurt housing compound’s 32 buildings as part of a Frankfurt GSO utilities projects is expected to yield savings in the amount of $100,000 annually. Individual
           MotorPool                                                                                                                                                                                                                                    EUR           BERLIN
                           metering and billing in the Siedlung will eliminate having to pay for steam heat that escapes between the buildings. Consulate Frankfurt is also looking into changing the payment cycles for utility billing in a
                           fashion that it will result in $190,000 savings to the Mission.
                           Next year the Consulate Frankfurt also plans to use 7901 funding to start the exterior insulation of the housing compound at a cost of $218,700 per building. The result of this should be a significant cost savings in
            Utilities                                                                                                                                                                                                                                   EUR           BERLIN
                           utilities. Consulate Frankfurt estimates no less than 20% savings in hot water/heating water consumption.




13 / 123                                                                                                                                                                                                                                                        Print Date: 7/20/2011
           Theme                                                                                              FY10 Post Cost Savings Initiatives                                                                                                    Region          Post
                        In December, 2009, Embassy Berlin will take over the Realty housing contract from a contractor. When the contract came up for extension, GSO Berlin realized that in addition to the annual cost of $262,400, the
                        Mission would also start paying a bond costing the Mission $ 116,600 annually, required by L and A/OPE,. In total, the new contract would have cost the Mission $379,000 annually, not including other potential
                        increases. Realizing this, GSO Berlin decided that with the proper equipment, software and the assistance of the Financial Management Center, the Mission could pull the administration of billing and M&R for the
                        STL properties back into the Realty office and manage it with just one additional clerk at a savings of $300,000 over the contract cost. Consequently, a vacant GSO position was converted into a STL clerk. IM has          EUR           BERLIN
                        eliminated over 60 individual telephone lines going to the Clayallee annex and replaced them with a single PMX line which increases the total support to the Embassy while eliminating unnecessary dedicated lines
                        to each office. The two E-1 point-to-point lines between Pariser Platz and Clayallee and between Clayallee and Curtiusstrasse have also been eliminated and replaced with DSL Internet connections at each of the
                        three sites which cost less per month combined than the single connection between Pariser Platz and Clayallee. Using the same technology, IM extended telephone switchboard support and direct dialing in
                        SOC 1142: Post abolished one laborer position effective 1/1/2010 since fewer maintenance services are required at the new STL chancery. Savings of $65,800 in FY10 which is already factored in the final budget.
            staffing                                                                                                                                                                                                                                 EUR            BERN
                        Further savings in FY11 due to animalization: $8,000.
                        SOC 2361: The maintenance section was able to fine tune the technical systems at the new Chancery. This will save about 10 percent of the Embassy's annual electricity consumption. Also post negotiated the
            Utilities   newly established "green" electricity contract from local hydro plants at favorable rates from the local electricity company. An overall savings of about $50,000 per annum which is already factored in the final           EUR            BERN
                        budget.
                        SOC 2362: Similar to SOC 2361 post's maintenance section was able to fine tune some of the technical aspects to the district heating system with overall savings of about $10,000 per annum which is already
            Utilities                                                                                                                                                                                                                                EUR            BERN
                        factored in the final budget.
            Utilities   Post switched to an alternative electricity vendor in CY2010, projected annual savings $15-20k p.a.                                                                                                                          EUR         BRATISLAVA
            Utilities   Post continues replacing older lighting technologies in the ANNEX and CHANCERY buildings with more efficient and longer lasting (green initiative compliant) alternatives, projected savings $3k p.a.                        EUR         BRATISLAVA
            Utilities   Post plans to switch to an alternative gas vendor in CY2011, projected savings $4k p.a.                                                                                                                                      EUR         BRATISLAVA
                        Post initiated a landlord funded window replacement project in the ANNEX that should yield significant thermal savings, although follow-up and additional insulation work is required, current estimated savings
            Utilities                                                                                                                                                                                                                                EUR         BRATISLAVA
                        $4k p.a.
           Telephone    Post plans to replace existing phone infrastructure with a modern VOIP solution that would allow for more accurate tracking of expenditure and reduce total costs by a projected $6k annually.                               EUR         BRATISLAVA
      office supplies   Post is using duplex printing whenever possible, estimated savings $2k p.a.                                                                                                                                                  EUR         BRATISLAVA
                        -$12,500 s/o 2589 - Handling fee for new contract for Employee Benefits - Meal Tickets. Saving for FY10 vs. FY09 $5,500. -The Brussels Green Team is working on a project to introduce new electricity meters in
                        the residential housing pool. These meters will allow the use of daytime/nighttime (21:00-06:00+weekend) prices. The savings for night time use of electricity will be approximately 8 eurocents per Kilowatt-hour.
            Utilities                                                                                                                                                                                                                                EUR          BRUSSELS
                        For example: the meter reading for an average Residence with Family of 4 is appr. 8,000 kilowatt-hours. On a yearly basis that amounts to a savings of $180 per residence. -As the inflation during the last couple of
                        months was below zero, the housing section has ceased the opportunity to renegotiate the lease prices, resulting in savings throughout the mission.
                        Post's ICASS Council approved a new GSO mechanic position. This position will perform maintenance and repair work (e.g. oil changes, battery replacements, brake repairs, etc.) on the Embassy's ICASS GOV fleet
           MotorPool                                                                                                                                                                                                                                 EUR         BUCHAREST
                        (21). This is projected to save approximately $16K per year due to being able to perform these services in house cheaper vs. a vendor.
                        Approximately $1,000 will be saved for ICASS residences with the rest of the savings for Program and Agency residences.                                                                                                      EUR         BUCHAREST
                        The ICASS Council also approved switching the Housing pool from regular light bulbs to fluorescent light bulbs. This is projected to save Post approximately $5K per year in utility costs as the fluorescent light bulbs
            Utilities                                                                                                                                                                                                                                EUR         BUCHAREST
                        are more efficient than regular bulbs.
                        The ICASS Council approved the switch to disposable welcome supply kits. This is projected to save Post $9.4K per year for the following reasons: GSO will no longer have to clean returned welcome kit items. GSO
                                                                                                                                                                                                                                                     EUR         BUCHAREST
                        laborers will make fewer trips by not having to pickup the welcome kits. This will also reduce the number of OT hours during the make ready season.
                        Due to deregulation in the electricity industry, GSO Procurement office has re-negotiated the per kilowatt electricity price for all embassy properties starting 01/01/10. This will save approximately $15,600 during
            Utilities                                                                                                                                                                                                                                EUR         BUDAPEST
                        2010.
                        At the end of 2009, post purchased a Ford Fusion hybrid vehicle to replace a motor pool vehicle at the end of its useful life. This is a part of the Green Initiative and should also save approximately $2,500 in
              POL                                                                                                                                                                                                                                    EUR         BUDAPEST
                        gasoline per year.
           POL          Post has negotiated a new BPA with a fuel company to provide credit cards with 8% discount from commercial price. Post should harvest $3K in savings.                                                                        EUR          CHISINAU
         Utilities      This year post is replacing the lighting at all residences with low energy light bulbs. The savings should be about $4K per year.                                                                                            EUR          CHISINAU
     Internal Control   Post is reducing overtime in Maintenance by implementing a tight control and flex time schedule. Estimated savings: $20K.                                                                                                    EUR          CHISINAU
                        In FY 2009 post implemented an ICASS "just in time delivery" furniture pool and reduced other items being stored. Post has been able to reduce its warehouse space requirements by 50% and with the current
              rent      lease contract due for renewal has negotiated a favorable lease renewal price to reduce costs over FY 09 by 39%. Savings would have been higher if not for the 7.3% exchange rate loss. This amounted to an                  EUR        COPENHAGEN
                        overall budget reduction of $29,996.
                        Due to decline in housing prices, post has renegotiated a number of residential leases, achieving up to 12% percent decreases in rents. In addition, we have been able to require more maintenance support from
              rent                                                                                                                                                                                                                                   EUR           DUBLIN
                        landlords, resulting in savings to post building operation costs. Post has saved in excess of $100,000.
                        Office supplies are now ordered directly from local suppliers by authorized employees from each section. This has saved significant GSO/warehouse staff time. It has also realized savings to Post funds because the
      office supplies                                                                                                                                                                                                                                EUR           DUBLIN
                        warehouse retains fewer items for stock and employees only order items they actual require. Post estimates annual savings of $12,000 in post’s ICASS budget.
                        Post has negotiated with a gasoline service provider to supply gasoline for official vehicles and for diplomat's private vehicles VAT free. Post does not have to pay VAT on these purchases and therefore no claims
              VAT       for reimbursement need to be processed. Funds are therefore not tied up on VAT gasoline obligations and staff time is saved because they do not have to work on reimbursements. The estimated value of savings               EUR           DUBLIN
                        to Post’s budget is $15,000.
            Travel      Post purchases restricted tickets for all European travel and most of the trips to the US. This has realized savings of 40% to Post's travel budget, estimated dollar value of savings $25,000.                              EUR           DUBLIN



14 / 123                                                                                                                                                                                                                                                     Print Date: 7/20/2011
           Theme                                                                                                    FY10 Post Cost Savings Initiatives                                                                                              Region          Post
            Utilities      Post is implementing a plan to replace residential light bulbs with low energy bulbs. We anticipate that the initial cost of the bulbs will be offset in the first year by decreased utility bills.                       EUR           DUBLIN
                           Hamilton continues (as was the case in FY09) to look for cost saving initiatives. This FY Hamilton is focusing on the implementation of VOIP for telephone calls in addition to the other cost saving initiatives
           Telephone                                                                                                                                                                                                                                 EUR         HAMILTON
                           implemented in previous FY's. Post also hopes to implement VOIP for long distance telephone calls as another cost saving initiative, est. savings $1000.
                           Post continues to turn off all A/C units and lights in areas not being occupied, as well as combining vehicle trips to reduce fuel consumption. It is estimated that these cost saving initiatives will save the USG
            Utilities                                                                                                                                                                                                                                EUR         HAMILTON
                           $5,000.
            Utilities      Hamilton continues to focus on conserving energy by turning off AC units and lights in areas not being occupied. It is estimated that post will save $6,000 this FY.                                                      EUR         HAMILTON

                           A voluntary reduced work week (32-hours per week) during summer 2009 resulted in savings of $11,400. The pension contribution savings to be realized in FY2010 from this program will total $2,052, increasing
            staffing       the total savings to $13,452. The program is going to be offered again in the summer of 2010. The accumulated amount of points received from the Lufthansa Corporate Partner program is currently 103,200,                EUR          HELSINKI
                           which allows for 20 return TDY flights to Germany. Post has already started using these points, effectively saving between 200 - 500 EUR on a single trip.
              BOE          The reduced weekly trash pick-up times in the Embassy and Warehouse resulted in annual savings of over $7,900.                                                                                                            EUR          HELSINKI
                           By powering down 130+ OpenNet computers after hours, on weekends, and holidays, the Mission will save over $7,000 annually in electricity costs. After the Facilities Maintenance section installed automatic
            Utilities      timers on the warehouse electrical panels that control the lights in the warehouse, hallways, etc., post is using approximately 25,000 kilowatts less of electricity per month, which will result in annual savings of    EUR          HELSINKI
                           over $28,000.
                           The Chancery and Annex buildings have been equipped with motion sensors that control the lights in hallways and other common areas. The exact savings can be estimated later in the fall, when lights will be
            Utilities                                                                                                                                                                                                                                EUR          HELSINKI
                           extensively needed again.
                           Although post lost its favorable cell phone contract and the new contract prices are higher than before, post should be able to realize savings from the implementation of GSM gateway. All calls made from fixed
           Telephone       lines to cellular phones in the Embassy go through the gateway (i.e., the gateway transfers the calls directly to the cellular network) and cost savings are expected to be over $4,000 annually The current cell         EUR          HELSINKI
                           phone contract expires late 2010 and currently there seems to be less expensive operators available in the local market.
                           Post recently solicited new bids for providing mobile phone service. The winning bidder was our current mobile phone service provider. However, as a result of the bidding process, Post was able to obtain
           Telephone                                                                                                                                                                                                                                 EUR            KYIV
                           increased services at a reduced cost. Savings amount to $30,000 during the period of the contract, and the ICASS portion of the savings amounts to about $20,000.
                           Post was able to save $4,800 annually by placing the Health Unit's photocopying machine under the same contract used for other Embassy photocopiers. As a result, ICASS does not have to pay a separate rental
      office machine                                                                                                                                                                                                                                 EUR            KYIV
                           fee. Rather, ICASS pays only the "per-copy" charges for maintenance service.
                           Switching from disbursing of printed LES payroll & DCF statements received biweekly and quarterly to sending those reports to LES by email using automatic system helped to save paper & time of the cashier who
      office supplies                                                                                                                                                                                                                                EUR            KYIV
                           disbursed statements to more than 400 locally hired employees. Annual savings in paper costs estimated @$3,500 and cashier’s time @$4,000
                           Post has successfully converted gardening and janitorial services from a commercial contract to PSA employees, providing better service at a lower cost. Total cost savings over 2008 are $1,000. We continue to
           in sourcing                                                                                                                                                                                                                               EUR           LISBON
                           look for other ways to save money by either outsourcing work or bringing it back in-house, whatever makes the most sense.
                           We saved $12,000 by renegotiating telephone contracts, reproduction services contracts, and our mobile phone plan. We will continue to aggressively pursue cost savings. In this economic environment of a
           Telephone                                                                                                                                                                                                                                 EUR           LISBON
                           struggling dollar and cost increases, we need to continue to look for ways to make the existing, although increased, budgets stretch farther.
     Internal Control      We are still operating with very little overtime costs, saving $37,500 from 2008 levels.                                                                                                                                  EUR           LISBON
            Utilities      We continue to run our LEAF program, working to reduce the carbon footprint of the Embassy. We anticipate that we can maintain our previous savings of $13,000 in energy consumption.                                     EUR           LISBON

                           With the solicitation and re-negotiation of a new 5-year gardening contract in April of 2005 for the gardening services at the Chancery, Ljubljana has generated savings in the amount of $13,700 since then, due to
                           lower gardening costs over the previous vendor. Since the negotiated and established contractual charges are unchanged for all optional years, Post expects to generate $1,500 in contractual savings in the final        EUR         LJUBLJANA
                           year thru March 2010. The total savings generated under this gardening contract are estimated to be $15,200 for all 5 contractual years.

                           Ljubljana solicited and re-negotiated a new 5-Year Janitorial Contract for the services at the Chancery and GSO Annex that is to take effect on October 01, 2009. With the new contract in place, Post is projected to
  contract consolidation                                                                                                                                                                                                                             EUR         LJUBLJANA
                           generate savings in the amount of $14,850 over the previous contract in FY2010 alone. The new Janitorial Contract will generate saving of $74,850 in a period of five years.
                           Post has installed one Vonage line at the Chancery, one at the DCR and one at the EMR in FY07. Based on the cost comparison of telephone expenditures with the current available data for Vonage post has saved
           Telephone                                                                                                                                                                                                                                 EUR         LJUBLJANA
                           approximately 450 USD on long distance charges per month for a savings of 5,400 USD in FY2009 alone.
                           FY2010 is yet to be measured Post solicited and signed a new shipping contract in March of 07. This was Ljubljana’s second contract since the embassy was established. With the first being only for 3 years and a
                                                                                                                                                                                                                                                     EUR         LJUBLJANA
                           substantial savings realized, Ljubljana established a second five year contract in order to build on success of the first. Estimated cost savings for this new contract are 30,000 USD.
      office supplies      Ljubljana put into effect the use of A4 paper, thus reducing the importation of US standard paper in FY2008 and FY2009.                                                                                                   EUR         LJUBLJANA
                           Post is also a part of two pilot programs; one is introducing the use of disposable welcome kits and the second addresses just-in-time delivery from ELSO which will greatly reduce storage costs.                        EUR         LJUBLJANA

                           Ljubljana has continued to reduce the use of paper periodicals in FY2008 and FY2009 and encouraged the use of online subscriptions available, thus reducing costs under this category and generating savings of
      office supplies                                                                                                                                                                                                                                EUR         LJUBLJANA
                           1,100 USD in FY09. Cost savings under reference materials in FY2010 are projected to be approximately 500 USD, due to the major reduction of paper periodicals in FY2008 and FY2009.
                           Several sales of Non-Expendable property were held in FY2009 to reduce unnecessary holdings. Post is now part of an A/LM pilot program for “just in time” delivery from the European Logistics Support Office
                                                                                                                                                                                                                                                     EUR         LJUBLJANA
                           (ELSO) in Antwerp, Belgium. Cost savings are yet to be realized.



15 / 123                                                                                                                                                                                                                                                     Print Date: 7/20/2011
           Theme                                                                                               FY10 Post Cost Savings Initiatives                                                                                                Region          Post
                        Management implemented the reduction in lighting at the chancery (lighting in hallways, lights over paintings, pot lights, etc.), raised/lowered thermostats 1-2 degrees Fahrenheit F, encouraged voluntary savings
                        (giving up and unplugging ancillary items; heaters, stereos, coffeemakers, kettles, fans, phone charges, etc.) in order to reduce the consumption of electricity and utility costs at the Chancery in FY2008 and
            Utilities                                                                                                                                                                                                                             EUR         LJUBLJANA
                        FY2009. The cost savings in FY2009 were 1,500 USD. Management will continue to encourage electricity conservation but it is uncertain what the cost savings will be in FY2010 as not all Embassy staff are in
                        compliance.
                        Sometimes it is difficult to place a dollar value on cost savings owing to the nature of the change, and where a change in practice is involved. But the major ones are as follows: • The Mail Room in London has
             mail       initiated an in-house customs clearance process for mail. This process is estimated to save $100,000 or more per year. In order for this initiative to continue, IM have requested an additional Mail Room employee       EUR          LONDON
                        in order for this capability to continue.
                        Post has implemented the Telephone Operating Enhancement System (TOES) which has reduced the need for telephone coverage. Up to $25,000 has been saved in overtime costs per annum, and there is no
           Telephone                                                                                                                                                                                                                              EUR          LONDON
                        need to fill two long standing vacancies in the Telephone Unit, saving a further $50,000.
                        Information Management, together with FMC have a created a VAT online form on the London Intranet Website that employees can use to submit their claim. The idea of this is to eliminate the many hours of
           Computer     input that is required by FMC staff to process claims. The faster the information is processed and passed to the UK Government, the faster the employees receive their funds. It is difficult to assess costs to this,    EUR          LONDON
                        but if the number of man hours taken prior to this is worked out and dollarized, we could be looking at costs in the region of $10,000-$12,000.

                        The Management Office has commenced the co-ordination of the repair and servicing of classified copiers for all agencies and departments within the Mission. The costs were high due to the fact that a cleared
      office machine                                                                                                                                                                                                                              EUR          LONDON
                        technician needed to be sent from Frankfurt; after the visit, FMC can determine the expense of the TDY and the cost of replacement parts. This has saved approximately $15,000 per annum.
                        The use of electronic media has been advanced further. The Grosvenor Grapevine, news from the American Embassy Employee’s Association, even the distribution of ICASS materials are disseminated and passed
      office supplies                                                                                                                                                                                                                             EUR          LONDON
                        electronically, which has saved an enormous in printing and admin supply costs.
                        GSO is already finding other creative methods to reduce our costs in the very expensive make ready process, especially during years when the volume of turnovers is especially high. When possible, we will use in-
                        house staff to clean residences thoroughly and only paint where absolutely necessary. Draperies will not be replaced unless absolutely essential, and then we can order new ones from a more economical supplier;         EUR          LONDON
                        welcome kits have also been procured from a less expensive supplier, saving up to $7,000.
                        Where there are staffing vacancies, Management are seeking ways in which they can be reprogrammed. For example, FMC have a second cashiering position, in London and owing to an overall decrease in
            staffing                                                                                                                                                                                                                              EUR          LONDON
                        workload, that position can be switched to the outstanding voucher examining vacancy, creating a possible saving of up to $70,000.
            Utilities   Electricity consumption at the Annex: Post has removed 50 percent of the light bulbs in the offices and the corridors at the Annex only occupied by Management sections. This will save us $3,600.                        EUR        LUXEMBOURG

                        Faxes and copiers maintenance contract Post has stopped the maintenance contract for 2 fax-machines and 3 copiers at the Annex and at the Chancery and has rented 2 fax/copiers with papers, maintenance and
      office machine                                                                                                                                                                                                                              EUR        LUXEMBOURG
                        toner included in the contract. Moreover, the renting of the copiers would save us the need to buy new copiers at the price of $14,000 each. This has saved us $5,000

                        Cost Saving Initiatives: - Green Initiatives: Post has set printers to default to duplex printing - use two sides of the paper. Moving toward paperless business process: We already do electronic dissemination of a
      office supplies   number of recurring distribution items: Mission Notices, embassy newsletter, and are looking at other items we can switch to electronic dissemination such as local wage statements. - Establish an employee cost         EUR          MADRID
                        savings idea program. Create a committee to vet the ideas, select ideas to research and implement. Employees whose ideas are adopted would receive an Extra Mile Award.
                        Reduced overtime. It is post policy to use comp time in general. Overtime must be approved by a supervisor in advance. In Q4 if sufficient funds, overtime can be authorized instead of using comp time.
     Internal Control                                                                                                                                                                                                                             EUR          MADRID
                        ($6,000.00).
                        Post is going to save resources by contracting for outbound pouch mail services directly from Minsk and subscribing for DPO personal mail services via a Post-to-Post partnership with Embassy Vilnius.
             mail                                                                                                                                                                                                                                 EUR           MINSK
                        Approximate annual savings are $20,000 by reducing our need to receive mail via Helsinki/Tallinn each week.
                        Use direct funding whenever practicable, even for bulk purchases, using ICASS primarily for its collective purchasing power and not as the funding/payment method. The applicable categories are: customs
                                                                                                                                                                                                                                                  EUR           MINSK
                        charges for USGOV shipments, vehicle supplies, gratuities, office/custodial supplies, driver's overtime. Anticipated savings: $7,000.
                        In the past 1-1/2 years post has focused on efficiency of operations and cost effectiveness rather than "legacy" projects. We have implemented standard operating procedures and religiously adhere to
                        maintenance schedules and procedures. We have replaced worn equipment with energy efficient products. INITIAL: Mission Russia continues to review all aspects of operations and find areas both for improved
            Utilities                                                                                                                                                                                                                             EUR          MOSCOW
                        efficiencies and reduced costs. Two of the most visible costs savings initiatives were related to utility cost reductions. Additionally, late in FY09 post has began installing room occupancy light sensors, energy-
                        efficient bulbs, and variable frequency drive electric motors, which have resulted in a 5.65% savings in electricity for FY09—with potential annual reductions estimated at 15-20% or $165,000-$220,000.

                        Between August 2008 and the end of September 2009, Post’s utility bills were reduced by $700,788.00 compared to the previous year. How does this breakdown? Hot water costs were reduced by 64%, penalties
                        for inefficient operation were reduced by 97%, and electrical consumption was reduced by 17%. These are exact figures, not estimates or exaggerations. And, this is not a “one-time savings”. Post will continue to
            Utilities   realize these savings and more into the foreseeable future. Why? Because we continue to fine tune processes and measure performance with the purpose in mind to increase efficiency and cost effectiveness. At            EUR          MOSCOW
                        this time we are continuing where we have realized previous successes, replacing obsolete and inefficient utility systems, and continuing our efforts to install demand based components in our HVAC system,
                        motion sensors and efficient light fixtures in order to reduce electricity consumption.

                        Although we began in the chancery, we have expanded our efforts into the concourse, Spoede and will eventually get into the EOB as well. Green initiatives go beyond just conserving energy and reducing utility
                        costs. We have also begun installing hands-free devices in bathrooms, including touch-less faucets and electric hand dryers. We do this work as our M&R budget permits as we have not received any outside
            Utilities                                                                                                                                                                                                                             EUR          MOSCOW
                        funding. Based on our calculations, we will save $3,060 annually per restroom facility by switching from paper towels to hand dryers, with an investment of approximately $1,800 per restroom. In residences we
                        are replacing 20 year old water heaters, and baseboard heaters with more efficient models, and bathroom fixtures with energy saving models, also as funding permits.




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           Theme                                                                                             FY10 Post Cost Savings Initiatives                                                                                                   Region          Post
                        Our Garbage collection company recycles our garbage. However, unfortunately most of the garbage is contaminated at not recyclable. For example, last month we produced 37 tons of garbage, and only 1.5 toms
                        were recycled. In an effort to both improve our recycling performance and improve our image as a recycler, this summer we will install centralized recycle stations and implement in-house procedures to collect           EUR          MOSCOW
                        this keep it separate from our other garbage. While this will not produce savings for the Embassy, it will significantly improve our “green” image.
            Utilities   Through improved maintenance and monitoring, post reduced hot water (object code 2366) costs by 52% resulting in a reduction of $365,000 annually.                                                                         EUR          MOSCOW
                        OC 1134/1148 - LES overtime - $2,540 per annum Direct charge agencies for overtime related to their requests for any work to be performed during after-work hours/weekends, such as for motor pool or
     Internal Control   residential maintenance services. FINAL : OC1134 – $10,000 - Effective May 2010, Compensatory time will be granted in lieu of additional hours worked by the staff who are funded by this sub-object. OC1148               EUR           NICOSIA
                        incurred no savings due to increased work requirements.
                        ICASS LGP : Local Guards Program OC 1100/1200 - LES Payroll/Benefits - $47,100 (post was under the Initial Target by this amount) The Security Coordinator position has been abolished, as sufficient resources
     Internal Control   already exist, to handle relevant duties. OC1148 - LES Overtime - $57,543 FINAL: Cost Savings have incurred due to savings measures which have been implemented by post's LGF. For example, the manning of                 EUR           NICOSIA
                        specific posts only during working hours; the recruitment of the two positions enables the guards program to operate having full staff, therefore, premium pay costs have decreased rapidly.
                        OC 2156 - Travel/Training - $1,600 Restricted airfares are used, whenever possible, for lower ticket costs in relation to travel/training. Potential savings will enable attendance of more employees to trainings. IT
                        staff will be taking some computer/systems-related courses which are made available by local training offices, instead of attending overseas training courses. FSI training will be hosted by post and instructors will
             travel                                                                                                                                                                                                                                EUR           NICOSIA
                        deliver training at post, for courses which need to be taken by more than two employees, during the same fiscal year. FINAL: FSI training dates did not match post's schedule, therefore, no training is planned to be
                        hosted by post.
                        OC 2361 - Electricity - $3,900 per annum Lighting throughout the Chancery has been reduced, during working hours. During after hours, only hallway lighting is on. The environmental system is running only
                        during working hours. Incandescent bulbs have been replaced with fluorescent bulbs. When possible, only the two chillers are being utilized, instead of all four. Water pumps for fountains and the swimming pool
            Utilities                                                                                                                                                                                                                              EUR           NICOSIA
                        at the Chancery/CMR are operating on reduced schedules. FINAL: Despite post's ability to implement above saving measures in electricity consumption, the increase in crude oil prices has increased post's costs
                        requirements.
                        OC 2363 - Water - $3,000 per annum Utilize well water for the Chancery/CMR garden and swimming pool, to cut on costs. FINAL: Despite post's ability to implement above saving measures in water consumption,
            Utilities                                                                                                                                                                                                                              EUR           NICOSIA
                        the local Water board Authorities applied a major increase of 50% to 80% on prices, which increased post's costs requirements.
                        OC 2589 - Maintenance of Office Machines - $2,000 per annum Post is currently reviewing the possibility of consolidating in the same contract, the maintenance service costs for all Office Machines, such as
      office machine    copiers; printers; faxes, etc. This will enable the offer of a reduced ‘per item’ cost, by the contractor. FINAL: As this contract has been implemented in Jan 2010, post has not yet seen considerable savings. (costs    EUR           NICOSIA
                        will now be posted in OC2585).
        Telephone       Renegotiating embassy cell phone subscriptions, $8,000                                                                                                                                                                     EUR            OSLO
           travel       Using restricted airline tickets, $5,000                                                                                                                                                                                   EUR            OSLO
        Telephone       Installing VOIP, $12,000                                                                                                                                                                                                   EUR            OSLO
      office supplies   Reducing office supply purchases, $8,000                                                                                                                                                                                   EUR            OSLO
     Internal Control   Restricting overtime, $13,600                                                                                                                                                                                              EUR            OSLO
        MotorPool       Refusing to pay road tolls, $12,700                                                                                                                                                                                        EUR            OSLO
          staffing      Hiring part-time EFM to replace full-time LES for 3 months, $12,000                                                                                                                                                        EUR            OSLO
                        Offering reduced work week of 30 hours to two LES, $43,700                                                                                                                                                                 EUR            OSLO
            Utilities   Turning down the thermostat and water temperature, $6,000                                                                                                                                                                  EUR            OSLO
           MotorPool    Eliminating driver on-call pay on weekends, $6,000                                                                                                                                                                         EUR            OSLO
           MotorPool    Using smaller vehicle for mail runs to airport, $6,000                                                                                                                                                                     EUR            OSLO
                        Re-negotiation of NEO and Raphael Leases - due to the original language in the contract post was able to complete a contract modification associated with construction costs. This contract modification, in turn,
              rent                                                                                                                                                                                                                                 EUR            PARIS
                        will save the USG $ 2.4M annually for the NEO and Raphael short term lease buildings funded by ICASS.
                        Holding Training at Post - with the number of personnel in Paris and around France, Post has moved to hosting training opportunities at post to maximize the benefit of the training. Post anticipates a cost savings
             travel                                                                                                                                                                                                                                EUR            PARIS
                        of $ 80,000 by hosting training in Paris versus sending the same number of participants to Washington, Frankfurt or other training locations throughout EUR.

                        FM Workshop Consolidation - In December 2009, TMM will be moving its Facilities Maintenance workshop out of the short term lease facility in Lourmel. Post will be re-configuring the Chancery basement
                                                                                                                                                                                                                                                   EUR            PARIS
                        parking lot to a workshop. This project has a payback period of less than 2 years and will increase productivity of the FM team by reducing the transit time between Lourmel and the Chancery.
                        Rightsizing Report - TMM completed the Paris Rightsizing report in FY 2009 which identified positions in all sections that can be eliminated through attrition. These positions were seen as redundant against other
                        positions, completing operations that could be consolidated or outsourced or attrited by instituting more efficient policies and methodologies. Analysis is on-going to identify additional positions that would
            staffing                                                                                                                                                                                                                               EUR            PARIS
                        qualify for an early retirement buyout. In each case, the payback period is less than one year. Combined with the results of the rightsizing study, essential workloads would be redistributed among the remaining
                        staff rather than replace the retiring personnel.
                        Podgorica’ post-to-post partnership with Embassy Zagreb saves approx. $250,000 for one USDH FMO/HR position and at least $200,000 for 4 local staff in HR and FMO. The expansion of our ICASS staff has
            staffing                                                                                                                                                                                                                               EUR         PODGORICA
                        resulted in $20,000 in OT cost savings.
                        Since Podgorica is a growing and expanding embassy, both in personnel and infrastructure, we have concentrated our cost saving efforts in areas such as the implementation of an IVG line and using fuel efficient
                                                                                                                                                                                                                                                   EUR         PODGORICA
                        vehicles this FY.
           MotorPool    Post also saved $5000 in insurance costs for safe driving.                                                                                                                                                                 EUR         PODGORICA




17 / 123                                                                                                                                                                                                                                                   Print Date: 7/20/2011
           Theme                                                                                               FY10 Post Cost Savings Initiatives                                                                                                   Region          Post
                         Improved lighting for housing. A trial project has investigated the use of low energy / high lumen/ longer life lighting that would be environmentally effective. A preliminary estimate is that switching to this type
            Utilities                                                                                                                                                                                                                                EUR           PRAGUE
                         of lighting would save $7,000 in power cost and $3,000 in purchase price each year. Total savings would be $10,000. would be $10,000. Cost Saving Idea
                         Improved power purchasing through selective smart metering and smart grid: Negotiations with Prazka Energetika could result in saving in Embassy and residence power costs of $25,000 per year. Cost Saving
            Utilities                                                                                                                                                                                                                                EUR           PRAGUE
                         Idea
                         Regionalization: Improving management work processes first in B&F brings the possibility of building Prague as a highly responsive mini regional center focusing on high value added financial operations. Net cost
           in sourcing                                                                                                                                                                                                                               EUR           PRAGUE
                         savings would be $45,000.
                         Post measured more than $100,000 of savings in heating fuel alone in FY2009 by utilizing automatic on/off switches of the heating during periods of the day/night when heating is not needed - without affecting
                         the comfort of employees. Although there were no measurable savings in this fiscal year, Post continues to research other avenues for savings. One of the avenues giving promising results is
            Utilities    combining/integrating the heating systems of properties – which are family houses in most cases. One system has been installed between two properties that resulted in approximately 38% in fuel and money.                 EUR          PRISTINA
                         Cost of heating fuel for the two properties was reduced from $5,350 to $3,250 ($2,100 saving). This measurement is encouraging to continue analysis for other properties. Post will use available funds to pursue
                         more saving projects of this nature.
                         Replacing lighting fixtures and lights to use green materials and enable lower energy consumption is more a green initiative, but also we assume some savings are created. Since we measure electricity centrally
            Utilities                                                                                                                                                                                                                                EUR          PRISTINA
                         for the whole embassy grid, we can’t measure the savings attributable to this one initiative.
                         During the 3rd and 4th quarter of FY2009, post created more than $10,000 in effective direct cost savings by using WAE labor for the building related projects in lieu of contracts or overtime for regular PSA
           in sourcing                                                                                                                                                                                                                               EUR          PRISTINA
                         employees. Because GSO employees did not have to escort the contractors there were additional savings we couldn’t monetize. Based on the outcomes from FY2009, this program will be used again.
                         One of the long term saving initiatives at post was spending on bottled water. In FY2007, when the expenses for bottled water were $32K, post decided to encapsulate, monitor and implement savings in this
            Utilities    expense. In FY08 and FY09 post installed distillers in all residences and switched from bottled water to gallon water in the offices. This program continued to be spread in FY10. As a result, in FY2010 Final Budget      EUR          PRISTINA
                         Requirements were reduced further to $6K, $4,000 less from FY2009 and $26K less than FY 2007.
                         With tighter controls for the use of cleaning supplies, we saw savings in this area. Costs were reduced from $25,000 to $20,000. We saw similar effects in building operations, but further analysis is required in
     Internal Control                                                                                                                                                                                                                                EUR          PRISTINA
                         order to fully link the effect with monetary values.
           Telephone     Telephone - new agreement reached with additional 7% discount or about $700 per year.                                                                                                                                       EUR          REYKJAVIK
                         Disposable welcome kits - saving both staff time and warehouse space or about $900 per year.                                                                                                                                EUR          REYKJAVIK
                         Alternate mode of transport - post bought two bicycles for running short errands. We hope this will generate savings in gasoline and parking fees, and at the same time enhancing our green effort. Post has over
           MotorPool                                                                                                                                                                                                                                 EUR          REYKJAVIK
                         the years outsourced all of it's facility maintenance work and reduced the MotorPool.
                         Post ended APO mail services on September 30, 2009 and fully converted to DPO mail services. FY2009 APO costs were $57,000. The estimated FY2010 DPO costs are $7,200, so our cost savings for mail services
              mail                                                                                                                                                                                                                                   EUR            RIGA
                         will be $49,800.
                         Post continues to keep three LES positions (Voucher Examiner, Mechanic, Trades Helper), vacant that were not filled after the incumbents resigned. The Receptionist/Switchboard Operator position was left
            staffing     vacant after the receptionist moved to a PD position and after Post installed an automated phone system. Although we are keeping these 4 positions vacant, we retain the option of reinstating them after our               EUR            RIGA
                         move to the NEC. The cost saving from keeping these positions vacant is $82,929.
                         Post is moving the current rented WH to Embassy GO building. The move will be completed in FY2010 or FY 2011. (current WH costs: rents, utilities, contractual, etc. estimated savings approx. $ 831,000 including
              rent                                                                                                                                                                                                                                   EUR            ROME
                         rental costs.
              rent       Post is moving the rented USUN building to Embassy GO (current USUN building costs: rents, utilities, contractual, etc. estimated savings approx. $ 750,000 including rental costs) when project terminates.                EUR            ROME
           Telephone     Expenses for telephone calls and cell phones under review with new policy established. Expected savings in the order of $ 15,000 / 20,000.                                                                                  EUR            ROME
              rent       Rents eliminated from decommissioned annex and residential properties ($2,093,000 per year, including $260,000 per year in ICASS rents), starting in FY-11;                                                                 EUR          SARAJEVO
            staffing     Elimination of Valley Annex watch stander requirements ($532,000 per year in State Program funds), starting in FY-11                                                                                                        EUR          SARAJEVO
           MotorPool     Reduction of motor pool fleet size. Post’s utilization analysis and projections of transportation needs after we collocate on the NEC indicate that we can reduce the total embassy fleet by 10 vehicles.                   EUR          SARAJEVO
             travel      Establishment of a Corporate Frequent Flyer Program which is projected to generate approximately $17,000 worth of frequent flyer tickets in its first year.                                                                 EUR          SARAJEVO
                         Reduction in paper consumption by increasing the use of electronic filing, electronic processing of cell phone bills and other transactions. A 15 percent reduction in paper consumption will yield an annual savings
                                                                                                                                                                                                                                                     EUR          SARAJEVO
                         of approximately $2,000.
                         Reducing residential utility consumption by identifying units with high utility bills and taking corrective action where possible, plus raising tenant awareness of utility consumption and energy-saving tips. Post has
            Utilities                                                                                                                                                                                                                                EUR          SARAJEVO
                         purchased energy-efficient light bulbs and weather stripping to help reduce energy usage at our residences. Post estimates the potential annual savings from this campaign could reach $12,000.
            Utilities    Powering down computer network after-hours. Pos estimates total savings of $6500 for entire mission, while ICASS is estimated to be at least $3000, based on 5458 workload.                                                 EUR          SARAJEVO
                         In addition to the anticipated cost-savings discussed above, our projections show that total mission LES staffing is likely to be reduced by at least 76 positions during the course of FY-11. These position changes
            staffing     include OBO NEC, USAID administrative staff, ICASS positions, Regional Affairs Office, and RSO guard positions, including vacancies, which will be abolished after we consolidate and collocate. These savings will be      EUR          SARAJEVO
                         dispersed across several allotments, but there will be a net increase in ICASS staffing due to the expanded customer base from the consolidation.
                         $32.000 In an effort to reduce recurring telecommunications costs, the IMO designed a complex telecommunications network utilizing “least cost routing” and newly installed Department telecommunications
           Telephone                                                                                                                                                                                                                                 EUR           SKOPJE
                         technology. The network has significantly reduced recurring costs for mobile telephone usage.




18 / 123                                                                                                                                                                                                                                                     Print Date: 7/20/2011
           Theme                                                                                                  FY10 Post Cost Savings Initiatives                                                                                                      Region          Post
                          Post continues with its initiatives to organize and host trainings and seminars locally, so that as many employees as possible from all agencies are able to attend. Being at a new Embassy compound, post has the
                          facilities, the equipment, and the staff to be able to host trainings and seminars that are open for enrollment to other posts as well. In FY 2010, post plans to have the following trainings on site: Contacting
             travel       Officer’s Representative (COR), and Supervisory Skills. The estimated savings from these training courses for the ICASS budget only, are approximately $20,000. Furthermore, the benefits for the ICASS budget and               EUR            SOFIA
                          employees are enormous, since employees have the opportunity for a training, which normally the budget could not afford. In addition, other agencies and other posts (especially in Eastern Europe) benefit from
                          these projects and save travel funds.
                          Post started using on-line sources for the sale of Government property. As a result, the sale-related expenses have been reduced to almost zero. The savings from overtime of ICASS employees, renting a
           Computer                                                                                                                                                                                                                                        EUR            SOFIA
                          warehouse, using an outside company, and advertizing are estimated at more than $15,000 per year.
                          VAT negotiations / Project for mutual extension of reciprocity on tax-relief privileges: According to the local legislation the Embassy and the American employees are eligible to receive reimbursement of VAT and
              VAT         excise tax for a limited number of goods and services. We struggled for years to finalize a bilateral VAT reimbursement agreement with Bulgaria. While we’ve had limited success (e.g., VAT and excise tax                       EUR            SOFIA
                          reimbursement on heating fuel purchases), we continue to work towards a comprehensive agreement, something that would save the USG approximately $200,000 per year.
                          Not buying premium fuel for GOVs: Post implemented a policy is to purchase normal gasoline for all embassy vehicles, avoiding unnecessary costs for the “VPower” and “Power Racing 100” gasoline also available
              POL                                                                                                                                                                                                                                          EUR            SOFIA
                          on the local market. Estimated cost saving per year - $7,000.
                          Improving efficiency in processing the payments in accordance with the LES Medical reimbursement plan (MRP): From the time of the implementation of the MRP, the reimbursements to the LES employees were
                          done via bank payments processed by the Embassy cashier. Post worked with FSC Charleston payroll to establish a procedure so the reimbursement of medical claims to be made through payroll in FSC Charleston
                          together with salary payments. Through the implementation of this new procedure, tremendous amount of time was saved to the FMO Cashier, Accountants, and Certifying Officer for processing of the
                                                                                                                                                                                                                                                           EUR            SOFIA
                          paperwork. Post also converted the database from Excel to Access, which saves HRO staff time for data entry, and prevents errors. The newly created program also allows producing of user-friendly reports that
                          are sent to the LES staff, and will save the HRO Clerk a tremendous amount of time spent before for scanning the forms. As a consequence, overtime was reduced and newly-available capacity was directed
                          towards improving service delivery.
           MotorPool      Post has purchased bicycles for use in local travel, which will hopefully decrease the taxi expenses (savings in FY10 estimated at $600).                                                                                        EUR        STOCKHOLM
                          Post is expanding it's replacement program for printers, which will now more or less all be duplex (hopefully lead to savings of 10% or roughly $2700 annually). Increased number of digital scanners will eventually
           Computer                                                                                                                                                                                                                                        EUR        STOCKHOLM
                          lead to less fax tolls and when these are used for electronic file retention, the hard copy storage space needs should decline.
                          Thanks to more efficient sorting of trash/waste, post estimates a savings of roughly $2,000 annually (see 2365 above).                                                                                                           EUR        STOCKHOLM
                          Outsourcing Maintenance: Given that the salary structure does not provide adequate incentive for licensed maintenance technicians to be hired by post, post is outsourcing certain maintenance functions to meet
       Outsourcing        the needs of the mission. The maintenance staff we have spends 80% of their time at residences as standard housing leases require occupants do minor repairs which the landlord will not attend too. In addition,                EUR          TALLINN
                          outsourcing maintenance would allow the vendor to direct charge the occupant's agency for work preformed, saving considerable ICASS funds.
                         Post is not doing any make ready work. Per agency's request make ready work is outsourced and direct charged to agency which has responsibility for the lease. This allows the remaining maintenance staff to
                                                                                                                                                                                                                                                           EUR          TALLINN
                         focus more on the Chancery. The labor and transportation of furniture and appliances are already outsourced and has resulted in ICASS savings. $3,000.
     Furniture Pool      Post has eliminated furniture pool as decreased target does not allow Post to buy new replacement furniture, savings $30,000 per residence.                                                                                       EUR          TALLINN
     Furniture Pool      Post has changed replacement schedules for protective carpets, savings $2,000 per year.                                                                                                                                           EUR          TALLINN
       Telephone         Post has renegotiated mobile telephone contract to get even lower prices, savings $1,500 per year.                                                                                                                                EUR          TALLINN
         Utilities       Post is turning off all lights not need to be on and is changing incandescent lights to fluorescents. Savings $2,000 per year.                                                                                                    EUR          TALLINN
       MotorPool         Routine maintenance is being delayed on all ICASS vehicles, savings $600 per car per year.                                                                                                                                        EUR          TALLINN
           rent          Post closed warehouse saving $125,000 on lease, utility and security costs.                                                                                                                                                       EUR          TALLINN
                         Post has created a "pool" of frequent flyer miles from all ICASS agencies allowing for "free" airline tickets for official travel throughout Europe. Post must still pay taxes on the tickets, but by using frequent flyer
          travel                                                                                                                                                                                                                                           EUR           TBILISI
                         miles post saves on average $300 per trip for a total estimated savings in FY10 of $3,000 to $5,000.
                         Post has recently installed screens on many of the windows in each residence. The installation of these screens will allow for residents to open windows in place of using air conditioning. Total estimated saving for
         Utilities                                                                                                                                                                                                                                         EUR           TBILISI
                         FY10 is $1,500.
                         Post is in the process of installing curtains in residences in place of very flimsy window blinds. The window blinds did not keep the sun out in the summer nor the cold out in the winter. It is expected that the
         Utilities                                                                                                                                                                                                                                         EUR           TBILISI
                         curtains will provide greater insulation resulting in an anticipated heating and cooling energy saving in FY10 of $2,500.
                         Negotiate a single contract for the Mission's energy consumption with one provider thereby obtaining bulk discounts. Installation of energy efficient lighting and meter reading. Cost savings approximately
  contract consolidation                                                                                                                                                                                                                                   EUR         THE HAGUE
                         $20,000.
                          Post plans to look into the location of the Embassy Warehouse: Our current warehouse is located nowhere near the Embassy, the Consulate or our centers of residential housing in Wassenaar, Amsterdam and
                          Scheveningen. The service provider proposes to conduct a study to determine the long-term economies of moving our warehousing operations to a location closer to our New Embassy Compound site and other
              rent                                                                                                                                                                                                                                         EUR         THE HAGUE
                          housing and office centers. We believe that relocation of the warehouse (with, perhaps, fewer square meters of storage) would be less costly and would lead to more efficient/effective services in the coming
                          years. Total anticipated savings $10,000. This includes savings on rental costs due to the need of reduced sq. mtr., staff time, fuel, utilities etc.

                          Post will begin to track and publish utility costs (electricity, water) by home. The top 10% of users will be asked to justify their high utilization as well as receive counseling and training on reducing costs as well as
            Utilities     a home inspection to determine why the relatively high costs. Currently post spends $259,862 on electricity with an expected 30% increase to $331,013 and an expected $9,595 on water for an expected total of                   EUR           TIRANA
                          $340,608 in FY10. Posts goal is to reduce the total utilization by about 10% or a $35,000.
                          Post is planning to reduce positions through attrition. We are not going to replace EFM and LES positions that have remained vacant. The following LES positions will be vacated this fiscal year: LDA52645 and
            staffing                                                                                                                                                                                                                                       EUR           TIRANA
                          LDA52732. The PLP Coordinator (posn.no.97350237) also resigned. FY 2010 savings are expected to be $46,692



19 / 123                                                                                                                                                                                                                                                           Print Date: 7/20/2011
           Theme                                                                                               FY10 Post Cost Savings Initiatives                                                                                                Region          Post
                         Utility costs for non USG owned properties are currently paid by the owner and reimbursed by post. By changing the utility billing account to be under post’s name will allow post to reclaim the 20% VAT charge
            Utilities                                                                                                                                                                                                                             EUR           TIRANA
                         being paid by the landlord and ultimately post. The savings estimate in FY 2010 will be $3,000.
            staffing     Post will aim to reduce Overtime by 25%. This will require cooperation and better planning from all sections. We will try saving about $10K from this initiative in FY 2010.                                             EUR           TIRANA
             travel      Use of non-refundable tickets (approx $5,000)                                                                                                                                                                            EUR          VALLETTA
            staffing     Continue to limit FSN overtime despite increased workload due to NEC move (approx $3,500).                                                                                                                               EUR          VALLETTA
           Telephone     In addition to use of VOIP, continue to monitor telephone expenses and ensure that personal calls are reimbursed (approx $4,000)                                                                                         EUR          VALLETTA
           MotorPool     Reduced vehicle m&r due to purchase of new vehicle that should need less work for the next few years although it is used much more due to increased visits to NEC (approx $1,000)                                        EUR          VALLETTA
            Utilities    Green initiatives - use of digital senders and turn off machines at night ($3,000).                                                                                                                                      EUR          VALLETTA
                         With the upcoming retirement of two ICASS positions (320601N53240 & 320601A52632), with total annual costs of $254K, post sees another chance for reorganizing job responsibilities to reduce costs. Current
            staffing                                                                                                                                                                                                                              EUR           VIENNA
                         plans see cost reductions of about $125K as a result of the planed reorganization.
            Utilities    The cooling rack system and the new AC chiller systems are in its final constructional stages, we calculate with electricity cost reductions of about $ 37K p.a.                                                         EUR           VIENNA
                         The new cell phone contract has generated the estimated savings of $32K p.a., although partly offset with increase costs due to BlackBerry implementation. Additional savings are possible but only with the full
           Telephone                                                                                                                                                                                                                              EUR           VIENNA
                         political support from the various Washington based offices.
                         We see potential improvements in the area of; building maintenance outsourcing (OBO costs) versus in-house staff (ICASS costs), vehicle program - allowing posts to lease its required vehicles from a full service
       Outsourcing                                                                                                                                                                                                                                EUR           VIENNA
                         provider, pooled warehouses and/or just- in-time furniture and equipment.
                         Post is expected to save more than $50,000 total per FY 2010, through the eliminating of mail service through Helsinki. Annual cost for using truck services for APO/DPO was $54,000, while the DPO services
              mail                                                                                                                                                                                                                                EUR           VILNIUS
                         currently will cost less than $4,000 per year (cost of the same DPO services for Stockholm was $3,232.61 per period 01 October 2007-30 Sep, 2008).
                         Vilnius Post will save ICASS OBO funds ($37,200 annually) through the termination of our Commercial leased Warehouse. The Embassy's commercial warehouse was closed through the development of a new
              mail                                                                                                                                                                                                                                EUR           VILNIUS
                         innovative Just-In Time auctioning system and the in-house renovation of an onsite building which was marked for destruction.
                         School Bus and Invitation Delivery - By no longer handling these services in house and using a cheaper commercial service, the Embassy downsized its MotorPool by three positions, which has resulted in a savings
           MotorPool                                                                                                                                                                                                                              EUR           VILNIUS
                         of $58,000 in salaries and benefits.
           in sourcing   Other services which we decided to no longer outsource but handle with our existing in-house resources: gardening and swimming pool maintenance, which is a savings of approximately $3,000 a year.                      EUR           VILNIUS
                         Embassy Warsaw continues the savings initiatives started in prior years. Post plans to maintain restricted overtime and travel policy to stay within limited allocations in these categories. In the FY-09 post saved
                                                                                                                                                                                                                                                  EUR          WARSAW
                         $18,000 in ICASS travel compared to the initial budget allocation.
                         Due to better control of stock level of supplies and implementation of "delivery when needed " method post saved $34,000 in administrative supplies category compared to the budget allocation for FY 2009. In
     Internal Control                                                                                                                                                                                                                             EUR          WARSAW
                         the FY 2010 post plans to save $10,000 more on supplies due to Blanket Purchase Agreements signed with three local vendors.
                         Financial Management Office continues e-filing initiative in order to reduce the number of copies produced and space occupied by files. In the FY 2009 some of FMO employees were transferred to the new
           Computer                                                                                                                                                                                                                               EUR          WARSAW
                         locations and one large office assigned to another agency.
                         In FY09 post reduced electricity consumption by almost 7% (about $15,000) compared to prior year by implementing MGMT/FM joint energy saving measures at the chancery and residences (details were
            Utilities    provided with FY09 budget narrative). In FY10 post is expecting to save further on energy consumption by replacing halogen light fixtures with lower consumption compact fluorescent bulbs and fixtures. The bulk        EUR          YEREVAN
                         purchase of bulbs started in FY09 and will continue in FY10. Anticipated savings in FY10: $5,000 - $10,000.
                         Post's green initiatives, including replacing costly incandescent light bulbs with efficient CFL bulbs and turning off chancery lighting and computers during non-business hours, has been able to mitigate
            Utilities                                                                                                                                                                                                                             EUR           ZAGREB
                         extraordinary increases in electricity costs. Post estimates that our efforts saved post approximately $20,000 this fiscal year.
                         Post has also saved $10,000 by renegotiating our travel agent’s contract from management fee to “charge-per ticket fee” and $18,000 by reorganizing our FMO/HR shop and therefore not outsourcing some HR
             travel                                                                                                                                                                                                                               EUR           ZAGREB
                         functions.
                         We also saved $5,000 by decreasing the use of DHL. Post has utilized embassy drivers to deliver in town mail that was previously sent by DHL; Post has also seen cost savings from sending scanned documents by
              mail                                                                                                                                                                                                                                EUR           ZAGREB
                         email that were previously sent by DHL.
           Telephone     Post has implemented free desk-to-mobile phone calling which has resulted in decreased telephone costs, saving the embassy $8,000.                                                                                       EUR           ZAGREB
                         Post continues to see cost savings for previous FY initiatives, including approx. $70,000 by reducing one position in facility maintenance, and $53,000 annually by dropping the lease of an off-site warehouse.         EUR           ZAGREB
                         Disposable welcome kit program which continues to see annual cost savings in transportation.                                                                                                                             EUR           ZAGREB
           travel        Purchase of restricted tickets for all travel                                                                                                                                                                            EUR           ZAGREB
        Telephone        Agreement with a local mobile phone company allows post to receive costly mobile phones for free.                                                                                                                        EUR           ZAGREB
      office machine     Copier maintenance charges have been reduced by changing the charging scheme to “per-copy”.                                                                                                                              EUR           ZAGREB
      office supplies    Green initiative such as double-sided default printing settings and paperless initiatives save additional funds in paper and toner.                                                                                      EUR           ZAGREB
                         In FY 2008, Post developed a plan to reduce temporary quarters subsistence allowance (TQSA) expenses and saved $72,670 in FY 2008 and $53,478 in FY 2009 compared to FY 2007. Management found cheaper
                         locations and better scheduled the arrivals and departures so that incoming personnel could take over the housing of outgoing personnel, which allowed incoming personnel to immediately move into residences                         GENEVA -
                                                                                                                                                                                                                                                   IO
                         upon arrival or within a few days of arrival. U.S. Mission Geneva's housing office also was more proactive in advertising available housing to incoming personnel well before their arrival date. They were able to                  USMISSION
                         provide housing details and put the incoming employee in touch with the departing employee to provide more detailed information on the residence. This significantly decreased TQSA expenses.
                                                                                                                                                                                                                                                               GENEVA -
  contract consolidation Post recompeted the copier contract and renegotiated the terms with a new vendor. This will result in a savings of 10%, approximately $15,000 in FY 2010.                                                                 IO
                                                                                                                                                                                                                                                              USMISSION



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           Theme                                                                                                FY10 Post Cost Savings Initiatives                                                                                                 Region          Post
                           Post is minimizing individual overnight in-country travel between the Embassy and Consulate. Post has arranged shuttle services between locations, on a twice-weekly basis to minimize the usage of POV and
             travel                                                                                                                                                                                                                                 NEA         ABU DHABI
                           Taxis, and trips can be planned accordingly to avoid overnight stays, saving travel funds for other better purposes.
                         Post has reviewed vendors and service providers and has eliminated either low performing or more expensive providers. For example, DOS appliances are being converted to White Westinghouse models and
  contract consolidation there is a local service provider, allowing GSO & Facilities staff to focus on more high valued support services. Car rental companies are more competitive and responsive knowing that we will move our business if       NEA         ABU DHABI
                         their costs and services are not in line with the Mission's requirements.
          travel         Post has entered into agreements with transportation companies for out-of-town travel; key user is PD, which saves significant travel, overtime & per diem funds for better use.                                           NEA         ABU DHABI
                         Post continues to review contracts/procurements/expenses since 2001, and have argued effectively to where over $ 75,000 in "invoiced" expenses have been removed as a liability to the USG. Post hopes to
  contract consolidation                                                                                                                                                                                                                            NEA         ABU DHABI
                         conclude this work this year - last year over $ 100,000 was successfully reversed.
                           GSO has negotiated very successfully with hotels in the UAE to provide nightly rates within USG per diem; extremely important during the high season in the UAE in which hotel nights easily are 400% above per
             travel                                                                                                                                                                                                                                 NEA         ABU DHABI
                           diem - for example during the Dubai Air Show. Rates during the high season can be $1,300 per night, but GSO continues to get rates at the Per Diem of $ 339.00 per night.
                           GSO is offering contracts to local vendors for the renting and purchasing of acceptable furniture locally vs. standard furniture purchasing from the catalog. We estimate we can save over $10,000 - $20,000 per
  contract consolidation                                                                                                                                                                                                                            NEA         ABU DHABI
                           household move with this approach. GSO has a vendor that could potentially fulfill this requirement, and if successful, we will implement this approach in FY 2011.
                           Expendable Supplies: In 2009, post attempted to reduce costs by lowering inventory levels and placing more frequent orders. Unfortunately, due to the lengthy and unpredictable customs clearance process, this
                           actually cost us in productivity - supplies (including basics like paper and pens) were frequently unavailable and customer satisfaction plummeted. In FY2010, we will explore cost savings through local purchases
     Internal Control                                                                                                                                                                                                                               NEA           ALGIERS
                           and blanket purchase agreements with several supply vendors, which will significantly cut shipping costs, improve product rotation, and hopefully allow us to reduce the time wasted between order and service
                           delivery. We anticipate this will save post approximately $50,000 in shipping costs, and reduce the number of man-hours spent on supply orders, tracking, clearance and delivery by 30%.
                           Fuel: In 2009, post forecast efficiencies through the Fuel Master and Call Accounting Systems. The fuel meter did not work (due to flooding of water into the tanks caused by poor drainage at the NEC), so we were
           Telephone       unable to direct charge fuel. The telephone accounting system worked, but none of post's IT staff was properly trained on how to set it up. This year, post sent an IT specialist to training and we will be able to     NEA           ALGIERS
                           direct charge for phone usage later this year. We anticipate that this will save post approximately $25,000 per year.
                           Housing: In 2010, post plans to convert three dilapidated on-compound housing units to two apartments for permanent post personnel. This project will be funded by OBO and will allow us to eliminate two off-
              rent                                                                                                                                                                                                                                  NEA           ALGIERS
                           compound STL properties, which rent at $60,000 to $70,000 each per year. As such, this project will have a three year (or less) payback, and improve post's housing pool significantly.
                           Offshoring: We have off-shored processing of some of our purchase order invoices and travel vouchers to the PSU. Off-shoring this work has allowed us to maintain adequate turnaround time despite long
                           absences by one of our voucher examiners. It has also allowed us to avoid increasing our voucher processing staff despite the recent growth of personnel at post. PSU's services are affordable and have an
       Outsourcing                                                                                                                                                                                                                                  NEA           ALGIERS
                           excellent quality/price ratio. Post is also exploring off-shoring Time and Attendance to PSU, travel reservations and ticketing to CWT Frankfurt, Blackberry Services to IRM in Washington, and other HR services to
                           RSC Frankfurt. Estimated cost avoidance $10,000 for PSU based on lower unit costs for Bangkok.
                           Banking Agreements: Post is currently evaluating banks in order to initiate electronic funds transfers for LES salary payments. Currently, all employees receive paper checks, which are sometimes delayed and lost.
                           Paper checks are resource intensive and time consuming. Moving to mandatory EFT payment for all LES will allow post's cashier to focus on actual cashiering duties, and in particular, on better monitoring              NEA           ALGIERS
                           outstanding advances and conducting appropriate follow up. Moving to EFT payments will save approximately $3,000 in shipping costs alone and will free up a significant portion of the cashier's time.
                         "Green Initiative": 1. Green Initiative: Effective November 1, 2009 Amman will begin implementing automatic overnight shut down and early morning power up of all Department of State OpenNet desktop
            Utilities                                                                                                                                                                                                                               NEA          AMMAN
                         systems to help reduce network energy consumption and energy costs, Post anticipate saving ($5,000 - $15,000) during FY-10.
                         Post will purchase its first Hybrid sedan this fiscal year - which will cut fuel costs by 75% for this one particular vehicle. The vehicle is electric/gas powered and averages 60 mg verses 18/22 mpg's. (Unknown U.S.
        MotorPool                                                                                                                                                                                                                                   NEA          AMMAN
                         dollar savings 1st year)
      office supplies    New management already reduced the number of newspapers $1700 for ICASS.                                                                                                                                                   NEA           BEIRUT
          Utilities      New management is pushing for electricity savings (current power cost $600,000 embassy-wide).                                                                                                                              NEA           BEIRUT
          Utilities      New management is looking into solar power.                                                                                                                                                                                NEA           BEIRUT
     Internal Control    New management is updating time-wasting procedures at post or eliminating those with no benefit.                                                                                                                           NEA           BEIRUT
  contract consolidation New management is greatly expanding BPAs.                                                                                                                                                                                  NEA           BEIRUT
        Computer         The FMO is working to automate processes and cuff records currently done by hand.                                                                                                                                          NEA           BEIRUT
                         Post is working to obtain language training funds from FSI.                                                                                                                                                                NEA           BEIRUT
       Outsourcing       Post is moving some personal-type services like dry-cleaning runs to the post American Association vice motor pool.                                                                                                        NEA           BEIRUT
                         FMO has identified that generator diesel and office supplies were not being direct-charged (diesel savings to State Dept approx $26,000, supplies $20,000 to ICASS), but has increased ICASS need by charging bulk
     Internal Control                                                                                                                                                                                                                               NEA           BEIRUT
                         maintenance supplies to ICASS vice 7901.
                         Elimination of one position in FMC as a result of Rightsizing study at annual cost of $22K with position to be reprogrammed to meet more pressing needs to support E-Initiatives which will yield new efficiencies
          staffing                                                                                                                                                                                                                                  NEA            CAIRO
                         themselves.
          Utilities      Install compact fluorescent lamps as part of make ready process. (Savings for 200 residences $50K annually)                                                                                                                NEA            CAIRO
                         Create a Management Notice on ways to reduce power consumption in houses and offices, also use Niler, Arrival Seminar and hire an energy contractor to do an energy audit of high energy use residences.
          Utilities                                                                                                                                                                                                                                 NEA            CAIRO
                         (Savings: $10K annually)
          Utilities      Compound Chiller Upgrade. Improved cooling capacity with less power consumption. (Savings: $5K annually)                                                                                                                   NEA            CAIRO
          Utilities      Cooling Tower Upgrade in office buildings. (Savings: $5K annually)                                                                                                                                                         NEA            CAIRO




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           Theme                                                                                                   FY10 Post Cost Savings Initiatives                                                                                                 Region          Post
            Utilities      Installed power factor correction equipment in office buildings. (Savings: $18K annually)                                                                                                                                   NEA            CAIRO
            Utilities      Control internal temperature in office buildings' to increase temperature by 2 degrees from last year. This will result in savings of up to 3% of the total utility bill. (Savings: $21K)                                   NEA            CAIRO
            Utilities      Turn off non-critical PCs and electrical equipment during the non-operational hours. (Savings: $15K - $25K annually)                                                                                                        NEA            CAIRO
           Computer        Place printers on a network, thereby greatly reducing the number of desk-top printers mission wide. (Savings: $9K)                                                                                                          NEA            CAIRO
           Telephone       Renegotiate telephone contracts to eliminate redundancies and reduce service and toll charges. (Savings: $4K - $11K)                                                                                                        NEA            CAIRO
            staffing       Implement findings and recommendations of the management rightsizing study to include outsourcing. Recommendations in FY2010. (Savings: Unknown at this point)                                                              NEA            CAIRO
  contract consolidation Continue consolidation with USAID for Tier III services per State 111271. Recommendations in FY2010. (Savings: Unknown at this point).                                                                                        NEA            CAIRO
         Utilities       Green Initiative: Motion sensors in spaces with 10 or more ceiling fixtures in office buildings. ($10,000 investment; Savings: $8K annually)                                                                                  NEA            CAIRO
            Utilities      Green initiative: Energy saving bulbs use 75% less power than standard incandescent bulbs. Replace 300 bulbs with energy saving bulbs. (Savings: $15.5K annually)                                                           NEA            CAIRO
                           The GSO is embarking on new energy savings , or ‘green initiatives for this FY. With available seed monies for investing in these initiatives, the Mission will be benefit in energy conservation as well as long term
            Utilities      cost savings. These initiatives will encompass the Chancery, other government owned facilities such as the CMR, leased office spaces and residential properties. The proposals and time line will be discussed in           NEA         DAMASCUS
                           January and will involve the participation of the MO, Facilities Manager, GSO, and FMO team. Estimated Cost $5,000.
           MotorPool       Replace two leased vehicles (cost 23K per year) by purchasing two new vehicles (cost $55K). Assuming vehicles are in operation for seven years this will save $106K over that time period.                                  NEA            DOHA
                           As a continuation to its cost saving efforts started in FY07, post reports the following savings of $239,700 realized through September 30, 2009: 1. $24,800 – Savings of 53% between FY08 and FY09 by eliminating
            staffing                                                                                                                                                                                                                                   NEA            DOHA
                           the second Security Escort Position, effective in FY08, cutting the cost under sub-object 1122, 1230, 1231, 1233, 1234 by almost 50%
                           $191, 600 total from Feb. 6, 2008 to September 30, 2009: - Keep the Shipment Clerk position vacant from Feb. 6, 2008 to August 2, 2009 - saving a total of $75,300 for 20 months. -Keep the Carpenters position
            staffing       vacant effective May 8, 2008 ($55,000) – 16 months (9/30/09). - Keep Supply clerk position vacant effective March 2, 2008 ($61,300) – 19 months (9/30/09). - Savings are realized under sub-objects 1142, 1169,             NEA            DOHA
                           1219, 1228 and 1246.
                           $17,900 – Savings of 41% starting in FY08 through end of FY09 by cutting the number of switchboard telephone lines and restrict official international calls to IVG lines only ($10,100 in FY08 and 7,800 in FY09).
           Telephone                                                                                                                                                                                                                                   NEA            DOHA
                           Savings are realized under sub-object 2321.
                           $5,400 – Savings of 18% by reducing the ICASS Vehicle fleet by a total 33%, selling 6 vehicles out of the 18 used by post since 2008. Savings are realized under sub-object 2521, 2611 and 2612). Out of the above
           MotorPool                                                                                                                                                                                                                                   NEA            DOHA
                           total: $ 98,600 Savings realized in FY09 = 3% of total FY09 Target ($3,384,500) $141,100 Savings realized in FY08 = 4% of total FY08 Target $3,222,400.
                           Post continues its practice of advertising job vacancy announcements in local newspapers is only once. Due to Post’s unique nature, we advertise in local papers in three languages- Arabic, English, and Hebrew.
                                                                                                                                                                                                                                                       NEA         JERUSALEM
                           Past practice had been to run vacancy ads for two consecutive Fridays. The annual estimated cost savings is $60,000.
                           Post has been working to reduce its paper consumption through the use of digital senders as well as a comprehensive SharePoint site. ICASS sections post vital information, forms, etc. on the site, as opposed to
      office supplies      printing out documents for distribution. For example, the Human Resources Section posts most of the USDH check in and check out information on line, greatly reducing the need for photocopying, ink and paper,             NEA         JERUSALEM
                           copier repairs, electricity. The annual estimated cost savings is $5,000.
                           The Lazarist Monastery Building required more electricity than was coming in from the city’s electrical grid. This meant that post has to run a generator approximately 60 hours per week, and pay for fuel and
                           repair and maintenance costs. Post worked with the landlord to have him renovate the transformer in order to accommodate a higher electrical usage as was required by the lease. After four years of lengthy,
            Utilities                                                                                                                                                                                                                                  NEA         JERUSALEM
                           taxing pressure, the landlord finally did the work necessary, although he did not get the appropriate city approvals. Post continues to pressure him to fully complete the project so that we may begin to realize the
                           cost savings. The annual estimated cost savings is $50,000.
                           During FY10, the Financial Management Officer has been taking an active role in reviewing accounts receivable. As a result of the increased oversight and attention, over $46,000 has been collected with more to
     Internal Control                                                                                                                                                                                                                                  NEA         JERUSALEM
                           come, mainly from outstanding cell and home phone bills some going back to CY07. Post now has a structured AR system in place, and a LE Staff position with responsibility to continue this oversight.

                         Over the last several years post has taken several cost saving measures which will continue to be implemented in FY-10. These cost saving measures have generated savings of $82,600 which helped post adjust its
  contract consolidation requirement for FY-2010 it requested from Bureau. Some of these measures include: 1. Conversion of annual office machines maintenance contracts into on-call BPA's. Post spent $1,039 in FY-2009 and is                       NEA           KUWAIT
                         anticipating approximately $2,000 for FY-2010. If all of the photocopier machines were on the maintenance contract, Post would have been spending $12,600 in FY-2010. Net savings of $10,600.
                           Restricted air tickets instead of full fare economy whenever and wherever possible. Post will be spending approximately $65,600 on the tickets for all kind of travel in FY-2010. Had the policy of using restricted
             travel                                                                                                                                                                                                                                    NEA           KUWAIT
                           ticket was not in place, post would have spent $82,100. Net savings of $16,500.
                           Ceiling on the overall cellular phone invoice amount for all users. In FY-2010 the savings due to the ceiling will be in excess of $22,000. Currently 110 cellular phones are being issued to ICASS staff and due to the
           Telephone                                                                                                                                                                                                                                   NEA           KUWAIT
                           ceiling, approximately $200 per year will be saved from each cellular phone.
                           Motor pool runs are organized for multi tasks. Savings from the multiple tasked runs will not be significant due to cheap fuel prices in Kuwait. Post anticipates savings between $5,000 and $7,500 due to this
           MotorPool                                                                                                                                                                                                                                   NEA           KUWAIT
                           initiative.
           Telephone       All of the above were included in the initial FY-2010 budget. Since then post was able to renegotiate blackberry contracts with AT&T and managed to change the flat rate fee, resulting in $26,000 per year savings.        NEA           KUWAIT

                           Post has implemented a 48-hour week with staggered hours for the Motor Pool drivers. This ensures adequate transportation coverage is provided day and night as required by Post operation needs. Drivers with
           MotorPool                                                                                                                                                                                                                                   NEA          MANAMA
                           night shift schedules incur night differential pay, instead of the more expensive 125% to 150% overtime pay. Post has realized a savings of $6K by reducing overtime.
                           Post is reexamining all contracts and BPA’s to look for cost-savings and cost-reductions through competitive bidding practices. The mobile phone contract will be rebidded this year to find cheaper alternatives to
  contract consolidation                                                                                                                                                                                                                               NEA          MANAMA
                           the current contract. Anticipated savings are approximately $50K.



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           Theme                                                                                             FY10 Post Cost Savings Initiatives                                                                                                  Region          Post
                        Post is going green by shutting down the mainframe servers at night to conserve energy and reduce utility bills, without negative effect to Post operations. Anticipated resultant savings throughout the year are
            Utilities                                                                                                                                                                                                                             NEA          MANAMA
                        $5K.
                        Post has implemented a 48-hour week with staggered hours for the Motor pool drivers. This ensures adequate transportation coverage without having to incur additional cost by way of overtime payments.
           MotorPool                                                                                                                                                                                                                              NEA          MANAMA
                        Additionally, Post is direct charging other agencies for use of Motor pool services. Post has realized a savings of $10K ($6K by way of overtime and $4K by direct charging)
                        Post is going green by replacing the current standard lighting fixtures by energy saving light bulbs in the warehouse and residential units to conserve energy and reduce utility bills. Anticipated resultant savings
            Utilities                                                                                                                                                                                                                             NEA          MANAMA
                        $9K
            staffing    A senior FSN Security Investigator, who was at Grade 9, step 13 retired in December 2008. Post recaged the position at Grade 8. This has resulted in savings of $40K                                                      NEA          MANAMA
            staffing    Cost saving measures implemented in FY 2009 include: 1. Tighter control on hiring by freezing newly vacated positions for 90 days to evaluate continuing needs for the positions.                                         NEA          MUSCAT
           Telephone    Tighter control on personal long distance calls made on official phones and cell phones.                                                                                                                                  NEA          MUSCAT
            staffing    Tighter control on overtime.                                                                                                                                                                                              NEA          MUSCAT
             travel     A previously implemented policy for buying partially restricted fare air tickets instead of full fare economy tickets. Estimated total savings is $35,000.                                                                NEA          MUSCAT
                        Post is scheduled to have its new NEC ready by 2014, and started now planning on outsourcing some of the services. Since it is too early to get a "good estimate at this time", Post can only project some $ 150,000
       Outsourcing                                                                                                                                                                                                                                NEA           RABAT
                        gains, but this amount can be offset by hiring new specialized NEC Maintenance Personnel.
                        The saving initiative which we started last year and this year is trying to limit the use of printers and printing paper by eliminating some desk printers and replacing them by Share printers ($ 12,000), getting
      office supplies                                                                                                                                                                                                                             NEA           RABAT
                        employees used to printing on both sides made Post plan on saving $ 6,000 in cost of paper and related shipping charges.
                        New recommendation of usage of "Motion detectors" will also contribute in saving costs - around $ 8,000 a year - in electricity consumption. These amounts are not appearing in full in this budget submission
            Utilities   since part the money saved/or to be saved is being offset by inflation and price increases. So we can the total saving initiative costs for this FY is around $ 26,000 and of course we are planning on finding other     NEA           RABAT
                        potential areas where to find savings.
                        With the return of the Mission to an accompanied post and the change of the standard tour of duty to two years, there will be fewer housing turnovers and lower make-ready costs. Full savings will be realized
            staffing                                                                                                                                                                                                                              NEA           RIYADH
                        during the summer 2011 transfer season. The projected savings are $50k.
                        The Mission will strive to balance the increased motor pool services to expanded family member population by recommending increased use of POVs and use of RSO-cleared commercial transportation services.
           MotorPool                                                                                                                                                                                                                              NEA           RIYADH
                        Customer service will emphasize reliability of scheduled motor pool services and promote the flexibility of safe commercial transportation and personal vehicles. Projected savings are $125k.

     Internal Control   The Mission will improve its Accounts Receivable Program which includes cell phones, home and office land lines, to recoup funds owed the USG due to personal use costs. Projected savings are $25k.                      NEA           RIYADH
            Utilities   Water pipe replacements are underway in housing units in Dhahran to reduce water loss and lower utility costs. Projected savings are $25k.                                                                                NEA           RIYADH
                        The Mission believes that energy expenses are our greatest opportunity. As part of the NEA/SA green energy initiative, we will implement the following: (1) A residential campaign and provide training to address
                        energy consumption (2) Weather proof homes to reduce the escape of air conditioning and heating (3) Test the ability to place ceiling fans in compound housing. If adequate support structures are in place, we
            Utilities                                                                                                                                                                                                                             NEA           RIYADH
                        will reduce residential energy expenses. (4) In April 2010, the Information Service Center in Riyadh implemented nightly shut down of OpenNet workstations during early morning hours after assessing the impact
                        of this initiative on critical network security patch update activities and network security concerns. Projected savings for the above projects are $250k.
                        As identified in the Initial budget, post has been aggressively pushing vendors to EFT payments. This has saved an estimated $3,500 in costs because procurement agents spend less time delivering checks to
                                                                                                                                                                                                                                                  NEA           SANAA
                        vendors, and more time focused on productive parts of their jobs.
     Internal Control   Post has also been very successful at charging agencies directly for their make-ready costs for new residences. This has saved an estimated $30,000 in ICASS funds already this year.                                     NEA           SANAA
     Internal Control   We are also successfully billing agencies for their fuel usage to recover ICASS costs. We recovered $42,000 for ICASS in Q1, and anticipate similar amounts for the remaining quarters.                                   NEA           SANAA
                        ICASS Overtime charges in FY2009 exceeded $400,000. In November Post management has modified procedures and internal controls in an effort to reduce these charges in FY10. Post policies have been
     Internal Control                                                                                                                                                                                                                             NEA          TEL AVIV
                        changed. Our expectation is that our saving will exceed $125,000 the first year.
            Utilities   As part of "Green Initiative", Post will automatically shut down computers each evening. This is expected to reduce the electricity consumption up to $28,000.                                                            NEA          TEL AVIV
                        In this fiscal year, one of the main cost savings initiative for Mission Libya is the consolidation of the Embassy onto one location. The return of the second Embassy compound lease "the Annex" where all
              rent                                                                                                                                                                                                                                NEA           TRIPOLI
                        management sections were located saves $161,999.
                        As old residential leases come up for renewal, post is scrutinizing whether those leases should be renewed based on posts housing policy. Recently one of the very first residential leases was not renewed as the
              rent                                                                                                                                                                                                                                NEA           TRIPOLI
                        home was too large for the USDH assigned to it. A smaller residence based on rank and family size was obtained saving Tripoli an additional $21,796.
                        Our IRM's "green effort" has also doubled as a cost savings initiative. Each evening at 7pm, all computers are remotely turned off, thus reducing electricity usage by over 65 computers for over 12 hours. It is
            Utilities                                                                                                                                                                                                                             NEA           TRIPOLI
                        unclear what the total savings will be, but utility costs are expected to decrease.
      office supplies   Duplexing printers and dual monitors are expected to decrease paper usage, potentially saving $5,000 annually in paper costs.                                                                                             NEA           TRIPOLI
                        Post now has landlines. In addition, post has working IVG and VOIP lines. These lines became functional in recent weeks so it is too early to measure the cost savings, but previously all calls, both local and
           Telephone    international, were made with cell phones. As post transitions from 100% cell phone usage to landline usage, post expects to see decreased costs. In one month of use, VOIP saw a savings of $450, for a projected        NEA           TRIPOLI
                        annual savings of $5,400.
                        Tunis has established a Green Program to encourage recycling, energy conservation and to reduce resource consumption. A paper-saving campaign has been implemented with the goal to reduce paper
            Utilities                                                                                                                                                                                                                             NEA            TUNIS
                        consumption by 20%, which is estimated to save post $2,500.
                        Utility consumption is tracked by residence so that we can target excessive usage for reduction. The Building Automation System will be serviced this year. We anticipate that this will improve efficiency and
            Utilities                                                                                                                                                                                                                             NEA            TUNIS
                        reduce electricity usage on the chancery compound by 5% - 10%. If this goal can be achieved, it will result in $30,000 cost savings next FY.




23 / 123                                                                                                                                                                                                                                                  Print Date: 7/20/2011
           Theme                                                                                                 FY10 Post Cost Savings Initiatives                                                                                                  Region          Post
                         Because post has a large number of LES supervisory staff who have never had supervisory training during their careers, post arranged for FSI instructors to provide a regional supervisory training class in Tunis in
          travel                                                                                                                                                                                                                                      NEA            TUNIS
                         February 2010. This resulted in over a $10,000 savings in travel costs to send LES away from post for the training.
                         Post is enforcing the use of Comp time instead of paid overtime for work performed outside of the normal work schedule. This has resulted in a reduction of 1500 hours of overtime this fiscal year, a savings of
         staffing                                                                                                                                                                                                                                     NEA            TUNIS
                         $8,500.
                         Post is in the process of implementing Direct Deposit for LE Staff's salary payments currently paid in cash. Annual savings in bank withdrawal fees - $11.7K.                                                                SCA         ASHGABAT
                         Post has invited a certified Training Instructor from REDC Bangkok to conduct "Management Skills for Supervisors" at Post instead of sending 5 LE Staff to outside training. Estimated savings - $14K 3) Procuring
          travel                                                                                                                                                                                                                                      SCA         ASHGABAT
                         appliances locally in overseas allows Post to save $7K annually in transportation cost.
  contract consolidation Procuring appliances locally in overseas allows Post to save $7K annually in transportation cost.                                                                                                                            SCA         ASHGABAT
                         Post has implemented Direct Deposit for LE Staff's salary payments paid in cash. Annual savings in bank withdrawal fees - $11.7K.                                                                                            SCA         ASHGABAT
             travel        Post has invited a certified Training Instructor from REDC Bangkok to conduct "Management Skills for Supervisors" at Post instead of sending 5 LE Staff to outside training. Estimated savings - $14K                      SCA         ASHGABAT
           Telephone       Due to new cell phone plan implementation Post will save about $5K in FY10.                                                                                                                                                SCA         ASHGABAT
                           Post concluded a new grounds keeping contract which incorporates snow removal and grounds maintenance. This arrangement will save post at least $20,000 annually over FY09 expenses as in-house
       Outsourcing                                                                                                                                                                                                                                    SCA           ASTANA
                           resources/supplies will be used to augment this contract.
                           Post outsourced airport transportation services to a local rental car company resulting in savings of about $32,000/year by allowing Post to freeze three driver positions and assess associated outsourced fees to
           MotorPool                                                                                                                                                                                                                                  SCA           ASTANA
                           TDYers who constitute 75% of airport transportation service.
                           Post realized $19,500 in savings by implementing a new TDY policy limiting expeditor services to VIPs and incoming/outgoing PCS USDH members/families. This new policy allowed Post to freeze the Expeditor
           MotorPool                                                                                                                                                                                                                                  SCA           ASTANA
                           position (FSN7).
                           At the direction of Post ICASS Council, Management is currently reviewing the significant increase in ICASS overtime in FY09. Post budgeted for PSC overtime this year at 15% and will track overtime costs more
            staffing       closely. To more accurately reflect overtime usage, Post will review MotorPool usage logs and begin direct charging individual agencies for their usage. Post also anticipates the hiring of additional drivers and the    SCA           BISHKEK
                           new human resources clerk to reduce overtime in these two sections. Post expects to save approximately $20,000.
                           Energy conservation: Post continues its drive to go greener by periodic dissemination of “Green Grams” from “I.M. Lean” creating awareness of overall electricity consumption, consumption by household and
            Utilities      occupant, as well as office and area. In addition, suggestions on how to reduce consumption are regularly disseminated. Facilities group is installing motion sensors in open areas, hallways and restrooms and            SCA         COLOMBO
                           turning off water chillers during office hours. This initiative saved $40,000 last year and FY2010 savings estimated at a further $110,000 or about 20% of electricity costs.
                         Local vendor contracts are being reviewed and renegotiated. This includes Post cell phone contracts, janitorial collection, and other miscellaneous contracts, etc. Estimated savings at 20% on these contracts
  contract consolidation                                                                                                                                                                                                                              SCA         COLOMBO
                         amount to $8,000.
                         Online Distance learning, bringing the trainer to post and regional training travel is being encouraged instead of travel to the U.S. which is at the other end of the globe from Sri Lanka. Estimated savings by this
          travel                                                                                                                                                                                                                                      SCA         COLOMBO
                         initiative amount to $25,000.
                         As you will see in unfunded priorities 2 and 3 below, post has undertaken an aggressive position to energy consumption in the USG residences. For this purpose post issued a mission notice asking USDH
         Utilities       employees and their families to reduce usage of lights, A/C’s, dehumidifiers, air filters, and ceiling fans in rooms not being occupied. Because this notice went out on 11 April, 2010, results can not yet be              SCA           DHAKA
                         quantified, however, post expects savings of $4,500 during remainder of this fiscal year.
                         After several months of hard negotiations with the different agencies of the Government of Bangladesh (GOB) -- The National Board of Revenue, Duty Drawback Disbursement Office (DEDO), and the Ministry of
           VAT           Foreign Affairs (MFA) -- Post was successful in obtaining a GOB Value Added Tax exemption for the local guard services. Because of this exemption Post will be able save at de minimum USD $39,400 per year on               SCA           DHAKA
                         VAT charges.
                         The embassy successfully negotiated favorable rates with the new telephone service provider. Besides post has implemented new cell phone policy and greater controls on cellular phone usage and calls by
       Telephone                                                                                                                                                                                                                                      SCA         DUSHANBE
                         developing post's phone billing system which will save about $15,000.
                         Post increased use of restricted airfares, whenever it is practical to do so. Savings have been directed to more FSN training. The cost of a restricted ticket versus an unrestricted ticket is about $25,000, post is
          travel                                                                                                                                                                                                                                      SCA         DUSHANBE
                         evaluating the policy whereby restricted tickets can be purchased for other travel.
                         In FY 2009, better controls were implemented on identifying fuel issues made for the running of the generators set up at the 320+ residential properties that are occupied by the various Agency employees
           POL           represented at post. Instead of absorbing these costs as an ICASS cost, they are now identified and direct charged. It is estimated that ICASS costs for fuel issued to run these generators were reduced by                 SCA         ISLAMABAD
                         approximately $400,000. Post will continue the direct charging for fuel in FY 2010.
                         In FY 2009, Kabul consolidated 2 O&M contracts that cost $9+ million into a single contract. By consolidating some of the services to one contractor and taking over the rest of the services ourselves, to be
  contract consolidation                                                                                                                                                                                                                              SCA           KABUL
                         performed by our FMS section, post has saved approximately $3+ million in FY2009 and will continue the cost savings into FY2010.
                           Major progress has been made during the past year to reduce operating expenses through changes in consumption patterns and investment in wide-ranging greening initiatives. As examples: We purchased and
            Utilities      installed timers on all home residential generators enabling residents to program down times while working or away from post (net estimated savings: $50,000 or more, depending on success in training residents           SCA        KATHMANDU
                           to take the initiative).

            Utilities      We implemented an automatic script that shuts down work stations in the evenings and weekends, subject to manual overrides when people work during those periods (net estimated savings: $40,000).                         SCA        KATHMANDU
      office supplies      We replaced paper towel dispensers in restrooms with hot air “Jet Towels” (net estimated savings: $20,000).                                                                                                                SCA        KATHMANDU
          Utilities        We replaced incandescent light bulbs in residences with condensed fluorescent bulbs (net estimated savings: $29,000.)                                                                                                      SCA        KATHMANDU
                           We are gradually reconfiguring the vehicle mix of the motor pool fleet to increase mileage, including the addition of electric vehicles (net estimated savings: $5,000, and increasing over time as more vehicles are
           MotorPool                                                                                                                                                                                                                                  SCA        KATHMANDU
                           replaced).




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           Theme                                                                                                FY10 Post Cost Savings Initiatives                                                                                                   Region          Post
            Utilities   We painted the roof with a reflective coating (net estimated cost savings: currently unknown).                                                                                                                                SCA        KATHMANDU
            Utilities   We are piloting several rainwater harvesting systems in several residences (net estimated cost savings: $3,000 in labor and delivery costs since water is trucked into residences).                                           SCA        KATHMANDU
                        We are recommending that the ICASS Council approve hiring an Eligible Family Member to fill a newly created Greening Coordinator position responsible for training the Mission community on greening
                                                                                                                                                                                                                                                      SCA        KATHMANDU
                        initiatives.
                        $50K In FY-09, post successfully implemented E2 travel at Embassy and 4 consulates. Instead of inviting employees’ from each consulate for training in New Delhi we sent 2 employees from New Delhi to consulate
             travel     to train various employees at consulate. This resulted in a saving of $12,500. Similarly, last year we expand the training program in FY-09 to invite trainers at post instead of sending employees to Bangkok and            SCA         NEW DELHI
                        Charleston. We invited trainer for Accounting I, Supervisory Leadership and Travel policy, rules and regulations, at post, this resulted in a saving of $37,500. Also it benefited other agencies at post.

                        $350K In FY-09, post implemented to direct charge the residential apartment electricity usage to occupying agencies which were previously charged to ICASS. This decision was taken because of increase in cost
            Utilities   due to inflation with limited funding. We successfully implement this direct charging method, resulted a saving of $350K. $50K In FY-10 post plans to implement its top priority unfunded item of improving energy            SCA         NEW DELHI
                        efficiency mission-wide by installing energy saving equipment, panels and windows. This will result in saving of approx. $50K each year.
                        Post Assignment Travel related expenses: These expenses are now properly charged to PAT funds rather than ICASS. In the past, post had assumed the cost of off-loading personal shipments and charged it to
                        ICASS. We now properly charge PAT travel authorizations for these expenses. While the cost varies based on the size of the shipment, we estimate the cost savings to be approximately $1000 per regular HHE                   SCA          TASHKENT
                        shipment.
                        E-ticketing and Restricted Fares: With airlines in Tashkent developing the capability to issue e-tickets, post plans to institute the purchasing of restricted fare tickets. With this change in policy, we estimate we'll
                                                                                                                                                                                                                                                      SCA          TASHKENT
                        save up to $250 per ticket, approximately $20,000 per year.
                        Implementing ICASS TDY policy: With the new guidance recently on charging for ICASS TDY charges, we have established a new post policy in accordance with that guidance. We receive a number of long-term
                                                                                                                                                                                                                                                      SCA          TASHKENT
                        TDYers here and in the future we should be able to charge specific agencies for the ICASS services these TDYers receive. A rough estimate of savings is between $5000 and $10000 dollars annually.
                        Recycling program/energy-efficient light bulbs: We have recently established a post recycling program. The proceeds of the program are being used to purchase energy-efficient light bulbs in residences, which
            Utilities                                                                                                                                                                                                                                 SCA          TASHKENT
                        will further reduce our electrical costs. Potential savings: $1000.
                        45/48-hour workweek: Uzbek law requires that any overtime be paid at double the regular scale (rather than just time and a half). Noting this, we decided to establish a 45/48 hour workweek within our local
            staffing                                                                                                                                                                                                                                  SCA          TASHKENT
                        compensation plan. So far, we have moved 25 employees to the longer workweek, thus saving approximately $50,000 per year.
                        Solar Powered Hot Water/Photo-Voltaic Outdoor Lighting -Post is currently working with OBO to introduce solar-powered hot water heaters for the compound buildings; in addition, Post is requesting OBO to
            Utilities   consider and include photovoltaic and other solar-power initiatives to decrease utility costs (as part of the compound security lighting project). Savings are difficult to quantify until further decision-making has        WHA         ASUNCION
                        occurred.
            Utilities   Decrease water expenses - Post is installing additional automatic shutoff valves around the compound in an effort to lower water waste. Post expects to save aprox $2,000 in water expenses.                                  WHA         ASUNCION
                        Decrease telephone costs -- Several years ago, in a cost-savings initiative, Post blocked calls from landlines to cell phones. This has been a source of frustration and annoyance and has been eroded over time as
           Telephone    sections or officers lobby to have their landlines unblocked. Post has invested in a cellular gateway and unblocking landlines, while monitoring the effect on telephone costs. In addition, Post has invested in VOIP        WHA         ASUNCION
                        to decrease costs of calls to neighboring countries and areas outside of IVG range in the U.S. Expected costs savings are $4,000
            staffing    Overtime reduction - In FY2009, post spent $66,700 in overtime costs. In FY2010, Post will work to reduce overtime costs by 15% through improved planning and changing work plans.                                            WHA         ASUNCION
                        Belmopan Cost Saving Initiatives Belmopan FY 2010 cost saving initiative will primarily focus on electrical energy and water consumption reduction. In order to achieve results in these areas, we have looked at the
                        operations of the facilities and have determined that the majority of our systems are optimized in regards to energy consumption and usage. Nevertheless, we have identified three areas for potential energy
                        reduction. These areas are personal computers energy consumption, air conditioning system energy consumption and water utilization. Post conducted an inventory of our Information Technology assets and
            Utilities   concluded that we have approximately 150 devices on line operation on a 24/7 hours basis. Each of these devices consumes approximately 90 Watts. Post is investigating the possibility of turning off the PCs                 WHA         BELMOPAN
                        during the periods when they are not in use. Our annual saving will be approximately $17,657 with this plan. Please refer to the table below. Daily 24 hours Daily 9 hours Operation Qty of Units 150 150 Ave
                        Power Consumption (kw) 0.1 0.1 Total kw 15 15 Total kw days 360 135 Annual KW Hours 131400 49275 kWh Cost 0.22 0.22 Total Cost $28,251.00 $10,594.13 Cost Savings $17,656.88 We have recently replaced
                        all the thermostats in the CACs and are in the process of fine tuning them in order to reduce the operation cycles of the units. These new thermostats have several levels of configuration which will allow us
                        We plan to continue using our two wells extensively for irrigation purposes throughout the year instead of mainly during the dry season. On an average day during the dry season, we use approximately 4000
            Utilities                                                                                                                                                                                                                                 WHA         BELMOPAN
                        gallons of water for irrigation purposes. As a result, we have estimated that we will save approximately USD 5,000 annually by utilizing the wells exclusively for irrigation purposes.
            Utilities   Post automatically shuts down all workstations overnight and this measure saves approximately US$20,000 annually.                                                                                                             WHA          BOGOTA
                        In preparation of the Consolidation of AID/NAS/State Warehouse operations, post has kept two warehousemen positions vacant for up to one year saving around US$ 30,000. - Post has saved US$10,000 by using
            staffing                                                                                                                                                                                                                                  WHA          BOGOTA
                        Vonage lines to make long distance calls.
            Utilities   The installation of waterless urinals saves 40,000 gallons of water per year per urinal. This translates in savings of US$9,600 per year.                                                                                     WHA          BOGOTA
                        Post will keep one Supervisory Voucher Examiner position vacant for 7 months and this will save around US$16,200. These cost savings initiatives have allowed Bogota to hire a part-time nurse and a full-time LES
            staffing                                                                                                                                                                                                                                  WHA          BOGOTA
                        GSO assistant in Cartagena and to allocate a minimum amount of travel funds in support of our new Embassy Branch Office.
                        Post is renegotiating the telephone contract and expects to reduce $9,000 in spending in this area. Post recently changed the contractor for the pouch transportation services and expects to reduce spending by
           Telephone                                                                                                                                                                                                                                  WHA          BRASILIA
                        $8,500 in this area. FINAL - Same as above and also post estimates savings of $11,500 with the recent implementation of the VoIP system.




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           Theme                                                                                                  FY10 Post Cost Savings Initiatives                                                                                                    Region          Post
                           WAREHOUSE $25,000- Initially Post had proposed outsourcing the outfitting of the new workshops to local contractors. After revisiting these plans Post has projected that it may be more cost effective to utilize
                           available LES labor for part of this project. Post is projecting that the realization of possible savings of $25,000 more than justifies taking this option even if it means there may be some delays in the completion of
                                                                                                                                                                                                                                                         WHA        BRIDGETOWN
                           the job. Post believes that any delays in time afford the opportunity for the identification of additional funds needed for the total completion of the project.(Post is considering a warehouse pilot project involving
                           warehousing away from Post. It is anticipated that this can lead to some cost savings in the out years)
                           TRAINING-30,000 After reviewing requested training for FY 2010, Post was able to identify some areas where training needs are the same across some sections. Post will explore the possibility of bringing the
             travel        trainer to Post as opposed to sending several employees away for the same training thereby reducing spending on air-fares and per diem. Post should realize savings of $30,000 from the implementation of this                WHA        BRIDGETOWN
                           initiative.
                           OFFICE SUPPLIES $15,000- As a cost saving measure as well as an effort to achieve compliance with Secretary's Clinton's Greening Initiative, Embassy Bridgetown will encourage all members of staff to participate
      office supplies      in our main greening activity of duplex printing(less paper used=cost reduction) and ink cartridge recycling(returning to manufacture/no cost to Embassy) Much of the budget for office supplies is spent on these 2          WHA        BRIDGETOWN
                           commodities and Post is anticipating that this initiative can lead to real savings of $15,000.
                           Post has been conscientious and aggressive in seeking ways to reduce costs in this highly inflationary environment. Cost savings include: A) Eliminated five of the originally frozen eleven positions due to position
            staffing                                                                                                                                                                                                                                     WHA        BUENOS AIRES
                           restructuring in the GSO section, cost saving estimate $123,900
           Computer        Web based applications have resulted in reduction of printing services, cost saving estimate $3,700                                                                                                                           WHA        BUENOS AIRES
             rent          Warehouse space was reduced by 44% effective January 2009. Cost saving estimate including rental and utility costs: $38,000                                                                                                   WHA        BUENOS AIRES
                           Post keeps on recording purchases and services subject to tax reimbursements. The submission to the Argentine Government is done every four months and reimbursements are received within 8-12 months.
              VAT                                                                                                                                                                                                                                        WHA        BUENOS AIRES
                           Although reimbursement is not received during the current year it is officially processed and allotted in the "Recoveries". Average savings per year: $147,000 for ICASS Traditional and ICASS LGP.
                           Rental of dumpster containers was cancelled since this service is provided at no cost by the Argentine Government, cost saving estimate $ 5,400                                                                               WHA        BUENOS AIRES
            Utilities      Post continues to power down all computers at the end of the work day and during week ends to save electricity. The computers turn back on at 5am.                                                                            WHA        BUENOS AIRES
                           Post continues to convert local currency contracts to USD contracts thus taking advantage of the parallel rate which exist in Venezuela. Currently the parallel rate is more than 2 times the official rate, thus
                                                                                                                                                                                                                                                         WHA          CARACAS
                           allowing renewing contracts to be negotiated at substantially lower amounts. In some cases as much as 30-40%.
                           Post is looking at outsourcing all weekend motor pool airport runs. Due to post security reasons, all airport trips require the use of armored transportation. Also due to local compensation laws, drivers are paid
           MotorPool       premium and holiday pay. Also the driver must be compensated with compensatory time off according to Venezuelan law causing staffing shortages. The estimated savings in outsourcing motor pool for weekend                   WHA          CARACAS
                           airport runs could result in $3,500 savings per year based on 2 drivers working a weekend shift for 12 weekends a year.

                           Septic/Sewer Tank: This project involves building a 45,000 liter water tank, which will be filled with by a truck carrying 30,000 liters of deep well water. Cost per truck is $145 instead of the expensive treated
            Utilities      utility water costing $10 per cube. This tank will be used for watering plants and cleaning and maintenance of outdoor areas. This is a long term cost savings program. Savings in 2010 will be minimal. The cost of          WHA          CURACAO
                           the filling up the tank for the first time will be high and the price of treated water is rising. Nevertheless post expects a net savings of $500 this year using untreated water outdoors.
                           Post will continue to monitor the use of cell phones for personal calls made by employees. Post will continue to bill employees for personal calls made and the Embassy will be reimbursed. Cost saving in charges
           Telephone       will be estimated at $3,500.00 2. Post will continue to use restricted fares for all travel where possible. Post will save about $3, 700.00 3. Post will utilize new generator in May 2010 at 50 hours per week to reduce     WHA       GEORGETOWN
                           electricity costs. Cost saving is expected to be about $25,000.00 .
            staffing       Use of compensatory time versus overtime continues: est. $20K savings per year.                                                                                                                                               WHA      GUATEMALA CITY

                           E-voucher continues in place saving time looking for a voucher as well as potential overtime: estimated savings TBD.                                                                                                          WHA      GUATEMALA CITY

             travel        Use of free tickets granted by airlines as a consequence of miles traveled: estimated savings $10K in FY09. Use of restricted Tickets: estimated savings $2,000.                                                              WHA      GUATEMALA CITY

             travel        On line training: estimated savings $2,000 Voucher Examiner training and $2,000 English Writing for Property Supervisor.                                                                                                      WHA      GUATEMALA CITY
            Utilities      Switching from 150W incandescent security lights to 40W compact fluorescent spotlights will save an average of $1,000 per residence in electricity costs, for a total of $5000 a year.                                        WHA          HAVANA
                           Post provides compact fluorescent bulbs for residential use. Switching out one incandescent bulb for a fluorescent bulb saves $74 per year – with an average of 50 bulbs per residence, savings is $3700 a year in
            Utilities                                                                                                                                                                                                                                    WHA          HAVANA
                           electricity costs per residence or $18,500 total.
                           Post has embarked on a replacement and overall reduction effort in the motor pool to dispose of gas-guzzling older vehicles, some of which were unnecessarily armored. The first tranche of new vehicles has
           MotorPool       recently been put into service, and the post is working to finalize the list for this year's purchase which should complete the initiative. While we expect savings on fuel and maintenance costs, post will not know         WHA          KINGSTON
                           the amount of those savings until actual operating expenses are known: $30K.
                           Post has continued the program to bring trainers to Kingston for broadly applicable training courses rather than sending employees to the U.S. This FY, that effort includes trainers from Johnson Controls and York
                                                                                                                                                                                                                                                         WHA          KINGSTON
                           as well as GFS Charleston and other U.S. based providers: $45K.
                           Post remains at the forefront of State/USAID administrative consolidation and has gained approval to consolidate HR services beyond the previously limited degree approved by the JMC. Post is also investigating
            staffing                                                                                                                                                                                                                                     WHA          KINGSTON
                           the possibilities for consolidation of IT support: $30K
                           Post is replacing the photocopy machines that were leased. The current lease agreement includes a minimum consumption clause. GSO analyzed the consumption and noted that most months post did not reach
  contract consolidation                                                                                                                                                                                                                                 WHA           LA PAZ
                           the minimum level of consumption. Post decided to invest $30,000 to purchase copiers and scanners . In March 2010 post will terminate the leasing contract. The net expected savings per year is U$ 20,000.




26 / 123                                                                                                                                                                                                                                                         Print Date: 7/20/2011
           Theme                                                                                                FY10 Post Cost Savings Initiatives                                                                                                     Region          Post
                         Post has started a committee to analyze "green initiatives". Several ideas were discussed including: - More efficient use of water by changing garden irrigation systems. - More efficient use of electricity by
            Utilities                                                                                                                                                                                                                                   WHA           LA PAZ
                         increasing awareness of US employees of their electricity consumption. - Use of timers to turn off lights at chancery. These initiatives are at their planning stage and no cost has been estimated yet.
                         $25,600 per year in estimated savings resulting from changes in the work schedule of Facilities Maintenance workers. The standard work schedule for the Chancery technicians to include both Saturdays and
            staffing     Sundays as part of their normal work week schedule will greatly reduce routine overtime and compensatory time. Reduction in the amount of compensatory time will also allow for better scheduling for work and                 WHA            LIMA
                         vacations using annual leave.
                         $9,600 per year in electricity savings from the installation of power factor correction coils on our main electrical distribution network. OBO provided $40,000 for post this project, which will provide a total return
            Utilities                                                                                                                                                                                                                                   WHA            LIMA
                         on investment in 4.2 years.
                         $14,000 per year from the reduction of application of pesticides at housing pool residences. Instead of spraying we have implemented a non-chemical, safe methods system. In severe cases that warrant the use
                                                                                                                                                                                                                                                        WHA            LIMA
                         of chemicals, only approved products are utilized by Facilities staff.
            Utilities    $3,000 per year- Post has also implemented an energy efficiency program of changing out the obsolete ballasts and fluorescents lamps on the 4th and 5th floors of the Embassy to energy efficient bulbs.                       WHA            LIMA
                         The Embassy Chancery electricity contract has just been reviewed with our electricity provider. Our Facilities Office found that by moving to a new contract plan which we are eligible for, we can get up to a three
            Utilities                                                                                                                                                                                                                                   WHA            LIMA
                         percent (3%) cost savings. This new contract is being signed in April 2010, making anticipated cost savings of $6,300.
                         Since early FY2009, Post focused on implementing new measures to reduce the electricity consumption in the new embassy compound. In order to achieve this goal, Post began to limit lighting along with better
            Utilities                                                                                                                                                                                                                                   WHA         MANAGUA
                         manipulation of the Building Automatic System (BAS), which resulted in a $100,000 cost savings. Post will continue to implement this method to save money.
                         Post expects to save up to $700,000 in the following three years by investing in the telephone infrastructure to take advantage of cost savings through reduced toll charges for A) international, B) regional, C)
                         Local, and D) cellular calls. This will be achieved by upgrading the Embassy Pabx to the latest version of software and hardware to enable full implementation of VOIP. We will discontinue all OPX lines throughout
                         the country and replace them with systems that have no recurring costs. Implementation of new “mobile” technology will allow the increased security of our phone numbers and systems and also increase
           Telephone     efficiency of the switchboard by reducing the numbers they track to find employees. The international toll call cost to the U.S. will be reduced to virtually zero via the VOIP gateway, and the cell phone bridge will        WHA      MEXICO CITY, D.F.
                         transform all landline to cell phone costs to cell phone to cell phone (which are predominately free with the subscription). The key cost factor in all of the telephone upgrades and new system implementation is to
                         utilize the Internet connections currently funded and in service at all of our consulates and consular agencies. We are going to utilize a joint path approach to ensure that we route all of our VOIP and similar
                         services over the existing path to eliminate the majority of the costs in the different call categories.
                         IPTV Network The embassy currently has over 40 individual subscriptions to satellite and cable services to provide multi-channel information to the Chancery alone. Introduction of a new ICASS cost center will
           Computer      require the one-time purchase of network equipment and supplies to build a single fiber based network that will all agencies can/will subscribe. Reducing the input providers to two or three will achieve a                   WHA      MEXICO CITY, D.F.
                         substantial savings and this program will pay for itself within two years of inception.
                         We have worked hard to significantly strengthen internal controls in order to protect the USG against fraud, waste, and abuse. A major component of this process is a program we have worked out with GFSC to
     Internal Control    pilot a point of sale credit card system in one of our consular agencies to accept credit cards. This initiative will improve the collection of consular fees by eliminating the need for collecting cash and multiple         WHA      MEXICO CITY, D.F.
                         layers for depositing the cash. In addition, we are close to implementing another pilot program at the consular agencies to use front-loaded cards in lieu of cash for operational expenses.
                         Energy Saving: Chaired by the Charge, Post’s “Green Team" has recommended the use of energy saving bulbs. Post plans to change the obsolete ballast and fluorescent lamps to energy efficient type. The
            Utilities    Chancery lightning system has more than 10,000 fluorescent tubes. Post plans to reduce the Chancery electricity consumption by approx. 35% ($85,000), as well as the replacement costs for lamps and tubes                     WHA        MONTEVIDEO
                         (approx. $4,000 in savings).
           in sourcing   A/E Services: Post re-negotiated the services provided by the local exchange house contractor and took the A/E services in-house. Savings: $15,500 per year.                                                                   WHA        MONTEVIDEO
                         Post hopes to reduce telephone charges by implementing Voice over the Internet Plan (VOIP) this fiscal year. Last year post was unable to complete this installation. Post anticipates a saving of $10,500 in long
            Utilities    distance calls this fiscal year. With the introduction of the DPO post anticipates a saving of $800 per annum in pouch cost. Post will continue to use restricted airfare for post travel. So far post has seen a saving of    WHA           NASSAU
                         over $3,900 by using restricted airfare travel.
                         Mission Canada ICASS staff continue to pursue cost savings as an integral part of all management activities. We have doubled our use of Digital Video Conferences (DVCs), of which we now operate hundreds per
             travel                                                                                                                                                                                                                                     WHA          OTTAWA
                         year, in order to save employees' time and travel costs.
                         Replacing our large photocopiers with multi-function devices has reduced our need for separate scanners and printers, and saves our warehouse and offices from stocking multiple models of toner cartridges and
      office machine                                                                                                                                                                                                                                    WHA          OTTAWA
                         other supplies.
                         We shut down our computers at night, do more double-sided printing, use energy-efficient light bulbs, and shorten times in which devices go to "power save" mode. We estimate the savings in the these areas at
            Utilities                                                                                                                                                                                                                                   WHA          OTTAWA
                         $6,000 annually.
                         A decision to base our network of BlackBerry mobile devices in Ottawa, rather than Washington, saves $6,000 annually ($50 per device), while an integrated contract with the telecom service provider has
           Telephone                                                                                                                                                                                                                                    WHA          OTTAWA
                         "pooled" all our BlackBerry users' airtime, so that far fewer minutes go to waste each month.
                         Our ambitious, ongoing program to manage constituent posts' information systems from Ottawa saves the hiring of dedicated technical staff at posts, who (if hired) would perform the same functions less
             travel      efficiently and would make less effective use of training and other resources. In fact, across the Mission we made a significant shift toward on-site training and distance learning rather than have employees travel         WHA          OTTAWA
                         for training, which was an expensive option in this far-flung country.
             travel      Training: Post is planning to have the supervisory skill training I and II at post. If this happens post estimates savings of approximately 24,000 of the amount budgeted for training.                                        WHA          PANAMA
                         During FY 2009 Panama worked on an electricity reduction program. Last FY post saved approximately $400K in electricity by switching off more than 50% of all parking lot lights, by turning off almost all lights of
            Utilities                                                                                                                                                                                                                                   WHA          PANAMA
                         the NEC main building after 7:00 p.m. and by installing motion on/off sensors in work rooms and office areas.
            Utilities    As a long term project, post is seeking permission form the Department to install cutting-edge green technology products that will reduce NEC electricity cost, est. saving $200K.                                             WHA          PANAMA




27 / 123                                                                                                                                                                                                                                                        Print Date: 7/20/2011
           Theme                                                                                                     FY10 Post Cost Savings Initiatives                                                                                                         Region          Post
                           Post implemented VOIP lines in FY09. This significantly reduced the need to make international direct-dial calls and is far less expensive. Post regularly encourages employees to use the VOIP lines to reduce costs,
                           and the convenience of the VOIP lines has been well received by all American officers. In last FY post did see a slight savings of $2.5K which was somewhat offset by the costs of setting up our Blackberry program.
           Telephone                                                                                                                                                                                                                                             WHA        PARAMARIBO
                           In this FY, post hopes to see up to $10K in savings. Post has tightened up its program of employee reimbursement for personal phone usage, which is also resulting in modest cost savings. The new Blackberry
                           program is also expected to streamline after-hours communication and replace several official cell phone accounts.
                           With the new Health Insurance contract in place as of Aug 2, 2009, post will save at least 10% in the premium costs annually now that the employees have to contribute a 10% co-payment. Annually this may save
  contract consolidation                                                                                                                                                                                                                                         WHA        PARAMARIBO
                           up to $15K.
                           Post is using restricted air fares for travel whenever possible. For one R&R last fiscal year, the use of restricted airfares saved over $3000. This fiscal year, use of restricted tickets for official travel has saved at least
             travel                                                                                                                                                                                                                                              WHA        PARAMARIBO
                           $3500. Savings per ticket from Paramaribo to the common US entry point of Miami average $500 - $600 per ticket.
            staffing       Post has reviewed overtime usage and has taken measures to ensure that all overtime is more carefully accounted for and only used when absolutely necessary. Post expects to save about $2,500.                                       WHA        PARAMARIBO
                           VOIP: The Information Management Section is exploring the idea of installing VOIP. We currently spend 35k per annum on overseas calls. A 20% reduction in cost with this new system should realize $7,000 per
           Telephone                                                                                                                                                                                                                                             WHA       PORT OF SPAIN
                           annum.
                           Paper Usage: Over the past 5 years post has spent an average of $24,700 annually on office supplies. Copy paper contributes to a large percentage of this cost. Post has embarked on a program to reduce the use
      office supplies      of paper. For example, we are encouraging double-sided printing wherever necessary and encouraging the storage of electronic documents versus paper copies. We are now distributing 95% of pay-slips via e-                           WHA       PORT OF SPAIN
                           mail. We anticipate a reduction in paper cost by $5,000.
                           USE of Other Agencies' Excess Property: The GSO has salvaged 3 vehicles from the excess property of 2 agencies. The estimated life on these vehicles is 2.5 years. This action has deferred the cost of purchasing 3
                           additional vehicles to meet growing demands for transportation. This demand has been triggered by the re-location of the warehouse to another sector of the city from which commute is difficult because of
           MotorPool       often traffic gridlocks, and; the increased demand for houses in the suburbs which has caused many of our residences to be less concentrated in one area as they were before. The 7.5 years from these vehicles                       WHA       PORT OF SPAIN
                           should equate to approximately to 75% of the value of a new vehicle ($19,000) FINAL: Management continues to work with its Initial cost-saving measures and hopes to realize the projected savings by the end of
                           the fiscal year.
                           Post has been investigating the possibility of installing VOIP in order to reduce the costs of long distance phone calls. Post has also been monitoring the use of Blackberries to determine the necessity for specific
           Telephone       personnel. Post has also terminated the lease for a house that was used to house several facilities personnel due to a large number of leased housing in that area. As a result of the earthquake, we no longer have                  WHA      PORT-AU-PRINCE
                           leased housing in this area, thus it was no longer necessary to continue the lease payments for the facilities house.
           Telephone       Post implemented a VOIP system that we estimate saved 15k in long distance charges.                                                                                                                                                   WHA           QUITO
                           Post added staff to the DPO in order to avoid storage fees that were being incurred at the airport leading to a new savings of 10k.                                                                                                   WHA           QUITO
                           Post is making use of training at post vice sending staff for training resulting in an estimate 75k in savings. Reduced TQSA rates for arriving and departing employees are being used and the number of days of per
             travel                                                                                                                                                                                                                                              WHA           QUITO
                           diem paid under TQSA is also limited. Negotiated hotel rates are also significantly lower that per diem rates. Estimated annual savings are in excess of 10k.
                           Cost savings Embassy San Jose is actively promoting Distance Leaning classes. Both FSI and the Financial Service Center in Charleston have increased their online learning libraries. Post's HR section requires that all
                           employees exhaust their online training options prior to attending classes outside of the country. Estimated cost savings to Post's travel budget is $12,000. Post continues to work with FRC, FSI and RM to
             travel                                                                                                                                                                                                                                              WHA          SAN JOSE
                           coordinate training opportunities at post. This year San Jose will host the Regional Budget Techniques class. A little effort by Post's personal to arrange the venue and coordinate the event will result in free
                           training for 5 FMO employees. Charleston pays for the trainer's travel and the venue. Estimated cost savings to Post $15,000.
           Computer        Post will explore shifting publications to electronic distribution. Cost saving to post estimated at $8,000.                                                                                                                          WHA          SAN JOSE
                           Technology continues to change and the Embassy must change as well. The mission is purchasing blackberries for employee's whose duties keep them away from the office. Once the blackberries are put into use
           Telephone                                                                                                                                                                                                                                             WHA          SAN JOSE
                           the Embassy will do away with their cell phones. Post hopes to see a decline in cell phone call charges and increased employee efficiency. Estimated cost savings to Post $3,000.

                           Post is reviewing electrical usage in the Embassy and the residences to become more environmentally responsible with the aim of saving natural and monetary resources. Post will audit its energy use to learn
                           how to conserve and efficiently use energy resources. Post is currently considering purchasing additional solar powered outdoor lighting, larger recycling bins, energy efficient light bulbs and other products that
            Utilities      will allow post to operate more efficiently. No estimated cost saving this FY due to the up-front purchases needed. In the near future, Post hopes to see cost saving resulting from a decrease in electrical use. Post               WHA          SAN JOSE
                           has started powering down all desk computers at the end of the workday to save electricity. The computers atomically turn back on at 6:00 am. Saving is estimated at $6K. FAC will install electric meters at the
                           residences to receive lower electric rates. Cost savings to Post is estimated at $2K.

                           Total yearly estimated savings on electricity for residences and compound $48,000: To gain buy-in from all areas of our embassy community on reduction of utility costs, we have disseminated Utility Costs
            Utilities      Summary information on both residential and Chancery compound utility costs. This way employees can compare their consumption with others, and can monitor their progress in energy reduction. We provided                            WHA       SAN SALVADOR
                           information on proven methods to reduce costs and save energy. Post has installed motion-sensitive lighting in all areas of the Chancery including bathrooms, offices and conference rooms.
                           Post initiate a project to plant trees around the Compound, this new initiative will help to reduce direct sun on Chancery buildings thereby reducing year-round air conditioning requirements in this tropical
            Utilities      environment. Total yearly savings for water expenses $18,000: Post has dug a well on the Chancery grounds to ensure adequate water during the dry season, and replaced grassy areas with trees that require little                    WHA       SAN SALVADOR
                           water.
                           Post continues to look at hiring levels when employees are replaced and hire employees at lower grades, initially, and to provide incentives for full performance. Last year Post hired three positions at lower
            staffing                                                                                                                                                                                                                                             WHA          SANTIAGO
                           grades. Estimated Savings ($30K. Electricity: expenses were: $562K (2009), $611K (2008). FINAL BUDGET Comments: Final Savings $49,000.
     Internal Control      Post Accounts Receivable system continues to recoup expenses and keep expenses down for telephones, transportation, and other recoverable costs;                                                                                      WHA          SANTIAGO



28 / 123                                                                                                                                                                                                                                                                 Print Date: 7/20/2011
           Theme                                                                                                FY10 Post Cost Savings Initiatives                                                                                                  Region          Post
                         Post continues to review of expendable supplies provided and stocked in order to reduce the quantity and duplication of unneeded items and direct charge agencies for special items (pens, of which Non-
     Internal Control                                                                                                                                                                                                                                WHA          SANTIAGO
                         Expendable, which previously stocked 40 different pens/pencils, now only provides basic (blue, black, red, NO. 2 pencils) choices;
                         INITIATIVE TO REDUCE TELEPHONE EXPENSES: IRM has installed a new router software that identifies all local calls on official lines as station-to- station as opposed to cell phones, which are more expensive. Post
           Telephone     is studying the cost impact of this initiative. COST Analysis reflecting Post saving initiatives: Telephone: Post paid $42K (2009), $48K (2008), $47K (2007) and $51K (2006) TOTAL Savings $9K; object 2321, $13K           WHA          SANTIAGO
                         (2009), $12K (2008), $15K (2007) AND 21k (2006) (FOR FINAL BUDGET )TOTAL SAVINGS $8K; object 2322.
                         INITIATIVE TO REDUCE ELECTRICITY EXPENSES: Post energy savings plans reflected a decrease of 8%. Post has installed movement sensors in the entire Chancery. The FAC office has removed unneeded lighting
            Utilities    (florescent tubes) in offices and, while lighting has decreased, all offices have sufficient lighting to perform their work. Additionally, after hours, unneeded hallway lighting is turned off automatically. Together,    WHA          SANTIAGO
                         these savings have mitigated price increases and helped post direct funding to other critical areas in order to maintain a robust ICASS platform serving our customers.

           bank fees     Prime Pay: Post worked with the local bank and CFSC to implement an automatic, on-line system to pay local utility bills, which enables us to make payments on-time in order to avoid interest and penalties.               WHA          SANTIAGO

                         In Santo Domingo's tropical climate, attention to the high cost of energy consumption relating to air conditioning is critical. Post's future replacements of obsolete split pack air conditioners will have a SEERs
                         (Seasonal Energy Efficiency Rating) of at least 13. The average difference in cost between an energy efficient unit and one with older technology is $175. In light of the annual cost savings in electricity
            Utilities                                                                                                                                                                                                                                WHA      SANTO DOMINGO
                         consumption per unit of $675, the payback time of the differential is only 4 months and the payback time of the entire unit is 13 months. Despite budget constraints, Post hopes to replace a minimum of 150
                         dilapidated, energy-guzzling units in ICASS offices and in ICASS's residential appliance pool which will result in net savings to the USG of $93,000 in the second year alone and more in years to follow.

                         Enhancements to the training room in the GSO compound will make the facility one that meets Washington and Charleston's standards and that could be used on a regional basis. That is, in fact, our goal: to invite
             travel      ICASS trainers here to provide instruction needed by our staff, thereby limiting expenses to trainer lodging and per diem and reducing our ICASS employee training costs by $30,000. An extra bonus would be the            WHA      SANTO DOMINGO
                         attendance of employees from other WHA posts that would virtually guarantee a livelier exchange of ideas and foster peer relationships.
                         A shift to outsourcing of moves of USG furniture and appliances will be more efficient and save a total of $29,000 a year, amount which includes the impact of fuel and wear and tear on vehicles. The shift will
       Outsourcing                                                                                                                                                                                                                                   WHA      SANTO DOMINGO
                         begin in earnest with the winter transfer season and throughout FY10's summer.
                         GSO is currently negotiating the Embassy cleaning contract. The cost of this contract increased by $45,000 from January to September due to the increase in the local minimum wage. By cutting back on the
  contract consolidation frequency of cleaning and the hours of the crews post plans to save approximately $75,000 over the current annual cost. FINAL: The new contract has been implemented, however this cost savings has been much               WHA        TEGUCIGALPA
                         less than hoped. The estimated savings is $20,000 per year.
                         The IM section started shutting down all computers from 7 p.m. to 5 a.m. Monday through Friday and all day long on Saturday and Sunday. The annualized savings are estimated to be $50,000. FINAL: We expect
         Utilities                                                                                                                                                                                                                                   WHA        TEGUCIGALPA
                         these savings to be realized through the end of FY2010.
                         Approximately 50 employees still work a 44-hour work week. We continue to study the feasibility of converting these employees to a standard 40-hour week. Estimated cost savings is $55,000 per year. FINAL:
         staffing                                                                                                                                                                                                                                    WHA        TEGUCIGALPA
                         This is still under consideration.




29 / 123                                                                                                                                                                                                                                                     Print Date: 7/20/2011
Region    Post




 AF      ABIDJAN
AF   ABUJA




AF   ACCRA
AF    ADDIS ABABA




AF   ANTANANARIVO




AF     ASMARA
AF    BAMAKO




AF     BANGUI




AF     BANJUL




AF   BRAZZAVILLE



AF   BUJUMBURA
AF   CONAKRY




AF   COTONOU




AF    DAKAR
AF   DAR ES SALAAM




AF     DJIBOUTI




AF    FREETOWN
AF   GABORONE




AF    HARARE




AF   KAMPALA




AF   KHARTOUM
AF    KIGALI




AF   KINSHASA




AF   LIBREVILLE
AF   LILONGWE




AF    LOME




AF   LUANDA




AF    LUSAKA
AF   MAPUTO




AF    MASERU




AF   MBABANE




AF   MONROVIA
AF    NAIROBI




AF   NDJAMENA




AF    NIAMEY
AF   NOUAKCHOTT




AF   OUAGADOUGOU




AF    PORT LOUIS
AF    PRAIA




AF   PRETORIA




AF   WINDHOEK




AF   YAOUNDE
EAP        BANGKOK




EAP    BEIJING Part 1 of 2




EAP    BEIJING Part 2 of 2




EAP   CANBERRA Part 1 of 2
EAP   CANBERRA Part 2 of 2




EAP           DILI




EAP         HANOI




EAP       HONG KONG
EAP     JAKARTA




EAP     KOLONIA




EAP      KOROR


EAP   KUALA LUMPUR




EAP     MAJURO
EAP     MANILA




EAP   PHNOM PENH




EAP    RANGOON
EAP    SEOUL




EAP   SINGAPORE




EAP     SUVA
EAP     TOKYO




EAP   ULAANBAATAR




EAP    VIENTIANE




EAP   WELLINGTON
EUR   ANKARA




EUR   ATHENS




EUR    BAKU
EUR      BELGRADE




EUR   BERLIN Part 1 of 2




EUR   BERLIN Part 2 of 2
EUR     BERN




EUR   BRATISLAVA




EUR   BRUSSELS




EUR   BUCHAREST
EUR    BUDAPEST




EUR    CHISINAU




EUR   COPENHAGEN




EUR     DUBLIN




EUR    HAMILTON
EUR   HELSINKI




EUR     KYIV




EUR   LISBON
EUR    LJUBLJANA




EUR    LONDON




EUR   LUXEMBOURG




EUR     MADRID
EUR         MINSK




EUR       MOSCOW




EUR   NICOSIA Part 1 of 2




EUR   NICOSIA Part 2 of 2
EUR     OSLO




EUR     PARIS




EUR   PODGORICA




EUR    PRAGUE
EUR   PRISTINA




EUR   REYKJAVIK




EUR     RIGA




EUR    ROME
EUR   SARAJEVO




EUR    SKOPJE




EUR     SOFIA




EUR   STOCKHOLM
EUR    TALLINN




EUR     TBILISI




EUR   THE HAGUE
EUR   TIRANA




EUR   VALLETTA




EUR   VIENNA




EUR   VILNIUS
EUR       WARSAW




EUR       YEREVAN




EUR        ZAGREB




IO    GENEVA -USMISSION
NEA   ABU DHABI




NEA    ALGIERS




NEA    AMMAN




NEA    BEIRUT
NEA    CAIRO




NEA   DAMASCUS




NEA    DOHA
NEA   JERUSALEM




NEA    KUWAIT




NEA   MANAMA




NEA    MUSCAT
NEA   RABAT




NEA   RIYADH




NEA   SANAA




NEA   TEL AVIV
NEA    TRIPOLI




NEA    TUNIS




SCA   ASHGABAT
SCA   ASTANA




SCA   BISHKEK




SCA   COLOMBO




SCA    DHAKA
SCA   DUSHANBE




SCA   ISLAMABAD



SCA     KABUL




SCA   KATHMANDU




SCA   NEW DELHI
SCA   TASHKENT




WHA   ASUNCION




WHA   BELMOPAN
WHA     BOGOTA




WHA     BRASILIA




WHA   BRIDGETOWN




WHA   BUENOS AIRES
WHA      CARACAS




WHA      CURACAO




WHA    GEORGETOWN




WHA   GUATEMALA CITY




WHA      HAVANA




WHA     KINGSTON
WHA        LA PAZ




WHA         LIMA




WHA      MANAGUA




WHA   MEXICO CITY, D.F.
WHA   MONTEVIDEO




WHA     NASSAU




WHA    OTTAWA




WHA    PANAMA
WHA    PARAMARIBO




WHA   PORT OF SPAIN




WHA   PORT-AU-PRINCE




WHA       QUITO
WHA     SAN JOSE




WHA   SAN SALVADOR




WHA    SANTIAGO
WHA   SANTO DOMINGO




WHA    TEGUCIGALPA
                                                            Cost Savings Initiatives




1. SOC 2153 Travel Reg Conference: In FY10, post will request FSI to send a trainer to Abidjan to conduct PA248, FSN Supervisory Skills, which is
solely needed by the locally engaged staff. If FSI can accommodate post, cost savings of USD 75,000 will be realized (16 students airfare and per
diem estimated at USD 87,300 vs. the cost of the trainer and per diem (USD 12,000). 2. SOC 2322 Telephone Cost: A telephone cost reduction
program has been implemented over the past 3 years with quantifiable savings in the telephone 2322 line item. Post expects further cost
reductions during FY10 through aggressive analysis of call records and subsequent billing for personal use. Another cost reductions has been
the issuance of pre-paid mobile phones in place of post-paid plans. The financial impact shows the following: The starting year of FY08 had total
expenditure of USD 185,600, savings of USD 47,200 in FY09 reduced the expenditures to USD 138,000. In FY10, post will continue to
aggressively follow up on increased spending trends and will identify high expenditure sections and more cost effective solutions. Post is also
searching for solutions for telephone connection between GSO and US agencies whose offices are located outside the NEC. 3. SOC 2361
Electricity: Posts FMS will institute a green pilot program to utilize a heat exchanger from the residence air conditioning units to the water
heater. This will in turn reduce the electricity use by USD 300/year per heat exchanger for residence. This trial project will consist of five
government owned houses, each with two water heaters. This experiment should result in savings of USD 3000/year. 4. SOC 2585 Office
Machine Maintenance: In FY10, post will implement a standardized photocopier program, minimizing the number of makes and types
throughout the NEC. This should reduce maintenance costs and high use parts and toner will be procured in bulk. Estimated savings will be USD
3000.
1. Vehicles - standardize fleet, reduce staff time spent on maintenance due to warranty agreements, reduce maintenance costs, increase fuel
efficiency, and increase salvage value. Plan to purchase 20 Toyota vehicles over next 12 months at cost savings of $5K per vehicle per life cycle.
5-yr life cycle will represent $20K in savings per year. 2. Medical - Since 2007 Mission Nigeria has had patients using malarone anti-malaria
prophylaxis submit prescriptions directly to insurance companies. ICASS covers the $120 annual co-pay. With 50 patients on malarone at a cost
of $7 per pill for 365 days/yr, annual cost savings will exceed $100K. 3. New Abuja warehouse Plan to install a hydraulic lift for $7K to offload
POVs from containers. Post is currently spending $40K annually on crane rentals to offload POVs from containers. Post will save in excess of
$30K during initial year. 4. Training at post - scheduled to conduct on-site customer/supervisory skill and procurement trainings; trained 80 LE
staff at cost of $80K; cost for sending same number of staff to FSI for one-week training would have cost $640K; cost savings amounted to
$560K. 5. FSN medical insurance - conduct comparator medical benefit survey to determine feasibility of providing medical insurance rather
than reimbursement, possible savings of 52 HR/FMO
1. Furniture and Applicance Pool. Cost savings TBD. Post expects to realize cost savings in this area by reducing wear and tear on furniture and
appliances previously incurred during every household move and through reupholstering used furniture rather than replacing it. As a result, we
expect to increase the life expectancy of our furniture from 5 to 8 years. We also expect to see reductions in overtime for warehouse crews
expecially during the summer transfer season. Purchase of standardized sets of furniture directly from ELSO will also provide cost savings.
Furniture pool assessments this year will be used to purchase five sets of furniture and tools/materials for the newly hired furniture restorer. 2.
Custodial Supplies. Post has installed air hand dryers as a cost saving measure, replacing expensive paper towels. Post expects savings of
approximatley $25,000 per year. 3. Vehicle Upgrade and Standardization. The move to a standard fleet and sale of old, costly vehicles has
resulted in a cost savings of $50,000 this year. 4. Overtime. The new policy regarding driver/expeditor services to TDY visitors and official
travlers has reduced overtime significantly. As well, the hire of five additional drivers has improved scheduling and reduced the requirement of
overtime to meet customer needs. Total savings: $10,000.
1. GSO is working to convert of vehicle fleet away from GSA acquired American models to models more commonly used in the region. Parts for
these vehicles are locally available and less expensive. The biggest saving comes from resale. The commonly used models provide proceeds of
sale at two to three times that of the American models. After five to ten years they can be sold for at or above the original acquisition cost.
Once implemented the vehicle fleet will be virtually self funded. Long term cost saving $200K per year. 2. Increase use of restricted airfares,
whenever it is practical to do so ($20K-$30K). Savings have been directed to more FSN training. 3. Improving scheduled vehicle and equipment
maintenance and operator training should lengthen life cycle replacement times. Potential savings annual savings $30K-$60K. 4. Coordinate
regional training for voucher examiners, time and attendance clerks, and general supervision for LES in Addis to reduce international travel. This
is an initiative coordinated with Nairobi, AF/EXBFO, and CFSC; however, it is currently stalled. Potential savings are the result of airline tickets
and per diem costs for Addis based LES. Estimated savings per student should average $1,000. 5. Develop comprehensive cell phone policy to
minimize abuse of non-itemized local calls, ensure direct billing of all personal long distance calls, and maximize use of IVG lines. IMO is working
FMO continues to work with GSO and AGSO to eliminate redundant and overly large supply and equipment orders by better monitoring
inventory. In addition, excess or unusable inventory is being sold to reduce storage needs, lessen NEC moving costs, and recover costs for other
ICASS use. Estimated savings in FY2009 was approximately $10,000. Anticipated savings is $40,000 Post has also renegotiated its cell phone
contract. This will directly benefit agencies as well as reduce ICASS operating costs. Anticipated savings to ICASS in FY2010 is approximately
$2,500.
1. INITIAL - Distance Learning Initiatives: Post continues to explore distance learning and train-the-trainer intiatives to ensure that staff
members have adequate job knowledge for their positions. As new software programs are introduced for various sections, post will capitalize
on distance learning and regional expertise. Estimated savings in the FY2010 travel budget is $15,000. 2. INITIAL -Vehicle Maintenance Program:
In an effort to improve vehicle performance within tight budget parameters, GSO has engineered a new vehicle maintenance program for
Motor Pool to include an increased number of daily maintenance checks and reviews performed. Significant attention to areas such as tire
alignment and general engine care have been instituted as a means to ensure higher performance. With the expertise of our GSO staff, post
estimates that $3,000 may be saved under its new preventative maintenance program. 3. INITIAL - Water Conservation Initiatives: In an effort
to conserve natural resources as well as funds, Post is looking at "green" initiatives especially in the area of water conservation. One area GSO
is currently reviewing is a means to replace existing bathroom faucets with electronic faucets with sensors. The result would be to conserve
water usage and reduce overall water utility bills by $3000.
Post's ICASS Council has established a Green Committee to research ways in which Post can adapt its operations to be more environmentally
friendly and cut down on costs. Current proposals under consideration include installing solar panels for hot water, insulating residential roofs
with local thatched grass covers, initiating a home-to-office shuttle, utilizing bio-diesel fuel in official vehicles, Whether all these ideas, and
others, are feasible or not is yet to be determined but Post feels it is moving in the right direction not only to be "green" but also to possibly
reduce costs in an operating environment that charges high prices for utilities and fuel. In line with this, Post has continued its Energy
Awareness program in which residential utility usage is distributed to all employees. A chart is sent to each employee comparing the electrical
and water usage at their residence to four other residences of similar property and family sizes. It is the hope that by continuing to increase
awareness among all that consumption habits will change and a 3 - 5% decrease in residential utility costs can be attained. Post continues to
look into ways to save on telephone call costs. Post has purchased two Vonage VOIP systems to install at the Embassy for calls to the U.S. A
savings of $12,000 a year is estimated can be realized by routing all calls to the U.S. via the Vonage machines rather than through the local
1. Post will start using Kenya Airlines via Nairobi for travel within Africa instead of Air France through Paris Savings estimated $500 per trip, 6
ICASS trips per year.. 2. Post has purchased Autocad. Building designs and blue prints will be entered and saved. This will allow OBO TDYers to
consult data prior to coming to post, thus reducing their time at post and their strain on post resources. Saving $2,000. 3 Post will obtain a
better Thuraya (Sat. phone) contract Savings $2,500..

INITIAL: Post will recruit and hire a local General Service Officer whose salary and benefits total $18,500.00 in comparison to hiring a US Direct
hire General Service Officer at a cost of $167,500.00 by hiring a local hired General Service Officer it will provide a cost savings $149,000 USD.
Post will be seeking alternative Prepaid Electric Cash Power Meters instead of the Conventional Post Paid Meters so as to generate a potential
cost savings of $100,000 per annum. Post will also increase the cell phone card usage and reduce the number of post paid cell phones with a
cost savings of 10,000 USD per annum. FINAL: 1) Post will be seeking alternative Prepaid Electric Cash Power Meters instead of the
Conventional Post Paid Meters so as to generate a potential cost savings of $100,000 per annum. 2) Post will also increase the cell phone card
usage and reduce the number of post paid cell phones with a cost savings of 10,000 USD per annum.

- use of well water versus water from the national water distribution company - Total savings $2,200 - use of solar energy versus fuel
generators - Total savings - $88,800 - use of electrical cart within the NEC - $10,000 FINAL: proposed cost savings initiatives are still valid.

Unfilled Mechanic position: $6,367 under BOC 1142 , Unfilled two warehousemen: $4,960. Total savings $ 11,327. Final: Psot has managed to
reduce its pouch delivery cost by $12,000. The outsourcing contract for handling pouches was cancelled in November 2009. Post expects to
reduce its maintenance cost by $7,500; with the increase in staffing level, GSO will use inhouse ressources to maintain STL residences.
1. Due to contractual difficulties, the voltage regulator was not installed last FY. Post hopes to have it installed this year; if it is, the expected
savings will be approximately $375,000 per year in NEC fuel costs at current prices, because we will be able to use city power. Currently, the
NEC is on generator power 24/7. The voltage regulator installation will not affect residential use of generators. 2. Due to NEC chiller failures and
other equipment problems on the compound, the "green" pilot program of installing solar panels and battery cells at 3-5 residences was put on
hold. Post determined that the facilities staff needed to focus on keeping the NEC functional, so maintaining the equipment on the compound
took precedence over the green pilot program. New equipment and more regular maintenance planned for this year will give Post the
opportunity to implement the program in Q3 of this FY, a year later than expected. Estimated savings of the pilot program are $5,000 - $6,500
the first year. If successfull, the program will be rolled out to all residences and possibly the NEC. 3. The Mission is planning to review its travel
policy in an effort to reduce ticket costs by moving towards purchasing restricted economy airline tickets, when possible. Currently, full fare
economy tickets are purchased which cost 50-60% more than restricted tickets. While full fare economy tickets may be changed without
1) Cell Phone Usage - Post established a formal Post Management Policy limiting the use of Embassy issued cell phones and requiring employee
to reimburse Post for personal calls. Monthly phone bills are distributed to Embassy employees through their section heads for self-certification
of any personal calls; section heads review it for accuracy and approval. Employees are billed when personal calls exceed the established Post
threshold of CFA 20,000 ($40 per month). We expected to save $15,000. FINAL: We have implemented and are continuing with this cost savings
program. We have saved so far appproximately $3,500 and preparing invoice quantities have reduced accordingly. 2) Scan & Email Documents -
Limited utilization of International DHL/FEDEX courier services : Last year alone we spent $ 50,000 shipping documents through DHL or FEDEX.
We anticipate considerable cost savings if we scan documents and transmit them through e-mail. We no longer transmit certain Forms through
courier services if possible; For examples include the Monthly Unannounced Cashier Count, Post COLA forms, Post Education Surveys & HR
Forms, all of which could be scanned and/or e-mailed. We expect to save $10,000, and assure quicker and safer document delivery. FINAL: We
haven't saved any with this method due to lack of cooperations, but we are watchful of spending. 3) Restricted Airline Tickets - Post initiated a
1-Post Support Unit (PSU): With the implementation of this project at the beginning of FY2010, Financial Management Office is forecasting a
cost saving of 100% on Vouchering unit cost. In fact the actual cost for one strip code in vouchering is $24.02 while it costs $11 through the
PSU. 2- Digitilized Filling project: In FY2010 Post is projecting to acquire the necessary hight speed scanners in order to start the
implementation process. With this project in place, post will considerably reduce office supplies purchasing in an approximate amount of $
25,000 per year, being half of FY2010 estimated consumption, and will maximize staff occupancy in another key areas. 3- Segragated Telephone
call project: Post is seeking to start billing agencies for official calls as well as all mission's employees for personal calls. In fact with the
upcoming telephone setting, post will be able to track telephone calls from individuals by extension so that to facilitate the segragated bill. In
reality, with the implementation of this project Post has adjusted its needs for telephone down to $120,000. In fact such measure has an
impact on employees’ morals which resulted in a reduction in the use of telephones for non-official purposes. Once this project is in place, we
estimate the cost saving in the amount of approximately $26,500 being half of current Icass main line cost, CFA 2,000,000 per month. 4- Post
UPDATED: 1. Post negotiated an agreement with KLM, for a rebate for each ticket issued by Skylink, the resident Travel Contractor. This year,
we received such a rebate amounting to $37.0K. Meanwhile, our exceptional use of KLM considers the Fly America act. UPDATED: 2. The use of
recycled water for gardening saves Post $43.0K. UPDATED: 3. Post is exploring compound residences for up to six houses, in place of individual
and isolated ones. The compound residences are not only easier to manage but also more cost effective. Evidently dealing with one landlord is
easier than with six. Dispatching FM crew to one location is easier than to six different locations. On the more tangible cost saving part, we are
deploying one versus six residential generators, saving a whole lot of $75K. We are also keeping one versus six guard posts, saving another
$19.5K

1) Lower rate of employees medical disbursement claims are caused cost saving ($5,500). 2) Using smaller vehicles for lower operating
expenses occur cost saving ($4,700). 3) Introducing utilities conservation programs to save on electricity and possibly cooking gas ($7,000). 4)
Procuring contracting related materials in bulk quantities are causing cost saving ($3,900). 5) Post has received two new 11-pax vans. Often,
one of these can be used for visitor transportation that before would require two separate vehicles. The vans use a bit more fuel, but the labor
savings more than offser this. 6) Post wishes to eliminate use of motorbikes for maintenance transportation. The trucks we are seeking will
obviously use more fuel, but overall savings should eventually accrue from decreased medical costs from less frequent accidents and the
attendant medical costs, and efficiencies resulting from being able to carry tools and repair parts with the technician.
#1: 2654(Oper Fuel: 1,815,000 budgeted Fy 2009; 1,374,157 actual; NEC = 1,133,325; 240,288 = residences) With the recent completion of
Sierra Leone's hydro electric plant in Bumbuna, which will provide sufficent electric power to consumers in Sierra Leone, Post anticipates
conversion from generator diesel power for its NEC and residences. Cost savings identified is: $700,000. (Back up generators will be used for
emergency or power sharing block-outs.) #2: 2611 Auto Fuel ($150,000): Of this amount post spends $50,000 for generator lubricants. With the
conversion from generator diesel power to Sierra Leone city provided power, post anticipated savings $50,000 for the mandatory lubricants
required to maintain the generators at the NEC and residences. #3: 1134/1148 (overtime LES= $32,000) and 2611 (auto fuel = $150,000):
Considering Freetown receives an average of 400 plus tdyers annually, which adds considerable to its auto fuel and overtime for LES budget,
Post has implemented a TDY policy. With the policy ($41 per day), Post anticipates a cost savings of $20,000 in 2611/auto fuel and 10,000 in
overtime for LES. 2611 (A cost savings generated by reimbursement to these subobject codes.) #4. Green Initiative( $33,000) has been
implemented at post, which is working with the ICASS council to implement cost savings initiatives: recycling ($3,000); use of natural resources
-Post started working on renegotiating leases in FY2009 and will conitnue in FY2010. By converting short-term leases to long-term leases or
renewing short-term leases for longer periods with better terms, Post will save several hundred thousand dollars over the life span of the
renewed leases. In FY2009, just one renegotiated contract saved $200,000 over the life span of the lease. -GSO is working with CDC on
consolidating the CDC warehouse with the ICASS Warehouse. CDC will sign for dedicated storage space under ICASS thus lowering the cost of
dedicated storage for the other participating agencies by 21%. The estimated savings are $15,000 -Post's contract with the local travel agency is
up for review in FY2011, however post will start looking into other options i.e. adding the E2 travel booking module, in order to eliminate the
$80 per transaction charge that the travel agency currently charges. Post's goal is to save-$15,000 either by finding a more efficient way of
booking travel or by renegotating the contract.
For Final: Post implemented an LE Staff Health Insurance(Self Insured) after carefully assessing the LE Staff Medical needs and discovered that
the current medical insurance service providers were extremely expensive and were not providing the best of services to the LE Staff. Post
initiated the Self Insurance Scheme in December 2008. If Post had not changed the LE Staff medical insurance, the annual costs for the medical
insurance could have been $264,000 per year. And with this new initiative, the actual expenditure for the year will be $97,000. This new
initiative will provide a saving to the government of $167,000. This new scheme has also brought about a effective and efficient health service
to the LE Staff.

Post Kampala has commenced with two cost savings initiatives. The first is the renegotiating of our shipping and handling contracts. A new
multiple service provider contract has been awarded. This approach will allow Post to award shipping service procurements to the most cost
effective supplier in one or all of the shipping/clearance services. Post is hoping to achieve a minimum $50,000 per annum savings with this
approach. Although it is too early to report comparative savings, we have already seen expedited shipping services with storage time(and cost)
almost eliminated. The second initiative is a review of procurement actions that are presently sourced overseas. More goods are now available
locally. Altering the balance of domestic and international purchases may save the Post $10,000 to $25,000 in FY 10.
Even as the Mission expands in size and scope to implement the comprehensive strategy outlined by the Administration, we remain mindful of
the need to achieve savings and cost efficiencies. We endeavor to find these savings in the following areas: Utility Costs – Post is taking every
opportunity to use energy more efficiently. In addition to establishing a “Green” point of contact at post, we are monitoring and analyzing
utility usage. Energy efficient roofs, sliding glass doors, and the use of compact fluorescent bulbs, this initiative resulted in a net decrease of
$175,400 from FY-08 to FY-09. Post will continue to monitor electricity consumption at the government owned and STL residential properties,
but the move to the NEC compound these savings will be mitigated. Cell phones – Efforts to increase collections for payment of personal cell
phone bills continue to be a priority. Bill decreased by $38,600 from FY-08 to FY-09. Continuing the effort to use radios instead of cell phones
whenever possible in addition to the consolidation and the move to the NEC is expected to further minimize the use of cell phones. Overtime
Costs – Post is actively seeking to reduce overtime costs, though it is something that is required to meet Mission needs at this time. The hiring
of close to 500 guards was a first step in this direction. Additionally, motorpool shift adjustments have diminished the need for overtime by
1. The major concern for Post is the electricity bill. Even though we lowered the bill aprox. $4K average per month in the NEC bill and $8K in the
residential bills, Post maintains sending information to everybody reminding them to reduce electrical consumption at NEC and at their
residences. The solar panel project at NEC has just started in Oct 2009. The project should was done in the 1st week of Nov 2009. At this point,
the expected reduction ($15K) in electrical costs by has not been noticiable; however so far we see a reduction of $5K per month. The program
of changing all incandescent lamps to compact fluorescent lamps is still in process, - this in an anticipated energy saving of 20% or $120 less for
residence; we have a total of 50 residences in the housing pool. 2. Issuing restricted tickets for official travel continues being a saving initiative
at Post. Post issued in FY09 a total of 444 tickets; only 5 of them were 1st class (emergency reasons), 211 within Africa and 228 international
tickets. Purchasing restricted tickets can reduce costs by $400/ticket on the continent and up to $2,000/ticket for international flights. Aprox.
total saving $500K. 3. Post continues improving the control of cell and landline phones. Data is being sent electronically to users and
supervisors for better control. The average reduction in landlines was $3K per month. Post is expecting the communication market to change

Cost Savings Post expects to save $60,000 in FY10 by creating preventive maintenance crews. Post projects savings of $1,000/property/year
through increased efficiencies and timely repairs. Post expects to find savings by through by competing micro purchases and expanding the use
of Fed bid. Expected savings in FY10 is $20,000. Post has found savings by creating a furniture pool. The furniture pool has resulted in increased
efficiencies in warehousing and furniture purchases. Post expects to realize savings of $1,000/year/household. Total projected savings is
$60,000/year . FINAL: The cost savings efforts have been sustained this year through the effective use of maintenance crews and micro
purchase competitions. Being in the course of the fiscal year, the final results will be evaluated at FY 2011 Initial Budget.
Cost Savings Routing desk phone to cell calls through GSM gateway to reduce telephone tolls by approximately 5% for a savings of over $5,000.
This is a conservative estimate of potential savings as we hope that this technology will also reduce our long distance charges through increases
use of our Vonage VOIP lines for IVG calls from Embassy cell phones which will be able to call into the Embassy system rather than directly
calling the US. Now at mid-year, Post has seen a significant benefit from negotiating free calls between Embassy-provided cell phones and the
implementation of our Vonage as an alternative to IVG of about $7,000, $2,000 above our start of year estimate.. Fleet modernization efforts
to replace fully depreciated vehicles by 6% will reduce auto part expenses by a similar percentage for a savings of $1900. However, funds were
diverted away from our standardization plans to pay for increased electricity. We will still try to save this amount but results are more
uncertain. Post hopes to sell 3 more cars for which there are no local parts and mechanics and buy brands we can maintain in-house and source
inexpensive parts, regionally. Printer standardization will reduce stock holdings for one-off toner and eliminate the purchase of potentially
obsolete supplies for a savings of $1000 in Office Supplies. This is another area where are results are uncertain as we have had to divert money
(1) Travel out of Malawi continues to be a major expense. Flights to South Africa (a 2-hour journey) cost up to $700 for return fare. Flights
beyond South Africa are not only crowded, but also equally expensive. To realize cost savings, post has chosen to use excursion fares where
possible and practical. This practice has realized an estimated $ 68,000 in FY 2009. While this practice can see cost increases for any changes,
the savings still predominate. (2) The poor health care system in Malawi means that USDH employees rely on the Health Unit at post for
vaccines (yellow fever, rabies, tetanus, etc.) and for standard medications from Benadryl to aspirin to hydrogen peroxide. Vaccines in particular
require special handling and expire within a few months. The new FSHP at post has instituted a new management program to determine which
drugs and supplies post needs, how much is needed and when post should re-order the drugs. In the past, post has discarded several thousand
dollars worth or vaccines because they expired or discarded medical supplies because it purchased too much. With the new program in place,
post expects to save $15,000 in FY 2010. (3) In the coming year, in cooperation with Despatch and the US Embassy Pretoria, post will explore
how to reduce the extortionate shipping charges from Durban to Lilongwe. Recommendations include waiting for a full 20 ft. container before
Electricity Bills: Post saved $48,000 a year in electric bills due to its reduction of subscription from 2,000 KVA to 1,000 KVA. Post received
another electrical refund this year in the amount of $7,300. R&R and Training travel Costs: Post saved approximately $15,0000 by buying
restricted airline tickets which charge penalties for changes instead of unrestricted full-fare economy tickets. FINAL: No new cost saving for
instance.

1. Post has created a list of hotels at locations frequented by travelers, resulting in estimated lodging per diem savings of $5,000. 2. Post has
established a shuttle service only at 17:00 & 18:00, whch resulted in cut of drivers overtime and savings on fuel by around $ 3,000. 3. Post has
signed on with Carlson Wagonlit to take advantage of the GSA negotiated contract fares. Estimated annual savings of trans-Atlantic travel are
$20,000 4. Post is implementing a new policy of purchasing economy restricted fares for training travel, versus full fare. Full economy will be
authorized when justified. Estimate savings $ 20,000. 5. Post has consolidated 3 warehouses into one with $ 200,000 savings on ICASS leases.

- Post switched to pre-paid landline phones in early FY-10 to save on FMO staff overtime spent on processing the bills, reconciling, collecting
payments, etc. Estimated savings amount to approx. $1,000. - Post will hold landlords accountable for the repairs to their properties, easing the
burden on FM staff and decrease M&R costs for leased ICASS residences. Estimated savings amount to approx. $5,000. - Post is in the process
of switching to solar water heaters, which will save utility costs of approx. $5,000 over the course of the life span of these water heaters. - Post
will move the warehouse closer to the customers, which will decrease the cost of warehouse vehicle fuel and wear-and-tear on ICASS vehicles.
Estimated savings amount to $3,000. - Post will achieve greater efficiency by consolidating ICASS services such as motor pool services and
procurement services with USAID and CDC decreasing or eliminate the need to fill empty positions in light of USAID and CDC employees moving
into ICASS. Estimated savings of $50,000. - Post will evaluating contracts and Blanket Purchase Agreements (BPAs) in order to increase
competition for Embassy business and lower costs. Estimated savings amount to $5,000.
Reduction of Overtime (up to $20K). Post plans to implement a 48-hour workweek for motor pool drivers. This action sets a trend for other
sections to devise ways to manage and reduce overtime. This, coupled with strong recruitment efforts to fill all positions added in FY09 by mid-
year, will increase capacity and reduce the demand for overtime.. Procurement Savings ($25K). The Procurement section will expand by two
employees this fiscal year, and we believe that this additional manpower will result in lowering the price pay for goods and services by taking a
more deliberate approach to price comparisons. These savings will be shared by all USG agencies using the service, with isolated savings to
ICASS of at least $25K.
1. Contract Renegotiation: post will renegotiate its expensive trash collection contract which could result in cost savings of approximately
$5,000. 2. Telephone and Cellphone Cost Recovery System: with improved accounts receivables collections, we expect to save more than
$7,500 in telephone tolls and fees. 3. Local and Regional Procurements: Post saves thousands of dollars in shipping fees when making local and
regional procurements. In addition, post will aggressively bargain for discounts on bulk purchases and equipment, using prompt payment
approach as a tool. A saving of $10,000 is anticipated.

(1) Old vehicles which have become maintenance intensive will be sold and replaced by new ones with warranties. This will significantly reduce
vehicle down time and allow motorpool to better service its customers. Maintenance costs are expected to decrease by $1900. (2) The upgrade
of the GSO to Chancery leased line from a 256k to 512k and move of the public diplomacy annex to the GSO compound made the consolidation
of PD and GSO servers possible. The process will be completed this fiscal year then post will terminate one leased line $5300. (3) Being a
member of the FSN Southern Africa pension fund administered by Mission South Africa has resulted in a cost saving of 1.4% of retirement fund
contributions as a result of renegotiating employee benefit contracts downward over the last two years. The amount saved this year is
approximately $3,400.

1. Post's vigorous control over the management and use of generator fuel during FY-09 saved the U.S. Government $235,938 over FY-08
spending. Total spending on generator fuel and parts in FY-08 was $2,411,508, while FY-09 totaled $1,813,844, leaving us with a favorable
variance of $597,664. Factoring out an average 15% fuel price increases in FY-08, post made a savings of $235,938 or 10% of FY-08 spending.. 2.
Post reorganized its supply warehouse and brought in trainers to upgrade the skills of the LE supply clerks in FY-09. In the process, one LE staff
position was abolished. The process has brought about increased efficiency and resulted in a savings of $10,274 in supply staff cost and $64,000
in eliminating unnecessary purchases. 3. Post cut down on cell phone costs by implementing a maximum $30 ceiling per cell phone. Individuals
who use beyond that ceiling will have to get their own minutes. Posts anticipates savings of 25%. Post is also aggressively direct charging
agencies for official calls.
1. Post wants to undertake training of FMM staff so that they can maintain and certify the NEC and NOX chillers. Currently Post is contracting
this service to Engineers who fly in from Dubai. Post anticipates an annual cost saving of $ 12,000. 2. In FY 2009, Post was hit with shipping
costs of over $ 100,000 through the 477 rejects on the purchase of tissue, paper towels and photocopying paper. The shipping costs are
computed at $1 per 1lb and since these are bulky items, shipping costs tend to be very high, at times 50% or more of the cost. Post is planning
to purchase some of these items locally in order to save on the huge shipping costs. Annual savings are anticipated to over $ 100,000. 3. Post is
planning on installing UHF radios on all motorpool vehicles at a cost of $ 40,000. This will enable the drivers to communicate cheaply without
having to use the cellphone all the time. With this initiative. Post anticipates to have annual savings of about $ 6,000. 4. Nairobi contracted a
telephone consultant to reduce overcharge and double billing due to inadequate crediting of individual cell phone accounts and inadequate
account statement. The Kenya Telephone Company was overcharging access fees at $ 1,190 p.m. (Ksh. 99,000) instead of the approved access
fee of $794 p.m. (Ksh. 60,000) per account. Post has so far realized savings of $ 22,400 and more is anticipated. 5. After the Post election

Post is pursuing the modification and sub-contracting of the LES medical plan management. The current administration of the plan has many
opportunities for abuse and fraud. It is hoped that better tracking of prescription drug purchases and family coverage will reduce the incidence
of fraud. But the actual cost saving will come in the form of post personnel being relived of the responsibility of paperwork created by the
medical reimbursement of employees. (Potential Savings $50,000) Post is improving the internal controls and documentation of the fuel
distribution to residences and agencies. Pursuing diligent recording of the delivery and accuracy of the distribution of fuel should decrease the
write off of missing fuel. (Potential Savings $5,000) Post is investigating the cost effectiveness of dedicated staff for repair of air conditioners,
TVs, washer/dryers and microwave ovens. This should reduce the need to replace appliances due to a simple repair would suffice. (Potential
Savings $10,000)
Post has renegotiated the local cellular phone contract which reduced substantially the overall cost of communication for the Embassy.
Estimated savings per year is $20,000. Cellular contract has a $12 flat monthly fee per phone, which includes unlimited calls between all
embassy cell phones covered under this contract. The company also provides a detailed list of all phone calls, which allowed us to better review
the statements and collect over $16,000 for personal calls. Post has also stressed the use of IVG lines for all long distance calls. Another cost
saving initiative that post has taken is electricity. Post is closely monitoring electricity charges and is working closely with the electric company
to ensure that correct charges are made to the embassy. Post has also provided extensive guidance to all employees and family members on
proper energy conservation, and has installed motion sensors in U.S. government owned building that automatically turn lights off when not in
use. This has resulted in an overall 13% decrease in energy cost from FY 2007 to FY 2008. Estimated savings per year is about $40,000. Water
conservation has also been initiated and post has worked extensively to develop water wells at US government owned premises and install
energy efficient mechanisms in bathrooms and kitchens at all STL residences. At the CMR and Chancery gardens, water timers and special hoses
Training: In 2009, post hosted a session of FSN Supervisory Skills and trained 26 employees, avoiding the cost of sending those employees
outside of the country, for a net savings of approximately $128,200 in airfare and perdiem. In addition, one of the trainers stayed two extra
days to provide a customized Customer Service training to 50 employees, for a net cost avoidance of approximately $39,000 in airfare and per
diem. Airfare: Post saved approximately $85,000 by using restricted fare tickets when possible. Third Country Procurements: Post has
purchased vehicle parts and medical supplies in Dakar and saved at least $5,000 on shipping by transporting with regional travelers free of
charge compared to transporting in from Europe or the U.S. Cell phones: Post anticipated saving $30,000 in cell phone charges (across all
funding sources) by accepting a deal from one of the local cell phone companies. Post is still negotiating the rates as the company did not live
up to its promise. With the deal, however, post gets excellent rates on roaming and international calls. We expect to save at least $3,000 on
official international calls by directing employees to use their cell phones instead of landlines. Post initiatives for better efficiency, proper
billing, and cost avoidance Utilities: Post reconciled water and electrical charges, many of which were estimates billed by the service providers,

With the move to the NEC in January 2010 Post will save $166,325 in annual short-term lease costs that it is paying for six non-residential leases
at the current embassy location. Another benefit of the NEC will be the consolidation of printing and reproduction equipment. This
consolidation will allow Post to reduce by 50% the number of printers and photocopiers to fulfill the same requirement compared to the
present embassy configuration. Post expects to save $5,600 in equipment maintenance costs and $115,000 in annual equipment replacement
costs. As a lock and leave NEC, Post will reduce LES overtime by 80%, saving approximately $45,600 on an annual basis.
In FY 2009, post made significant efforts to cut back costs and change procedures in an effort to generate cost savings. Many of these efforts
connot be quantified due to fluctuating exchange rates and price increases, however, these initiatives should be noted: TRAVEL: In travel, post
has made use of frequent flyer miles earned by post to pay for almost all ICASS travel for Seychelles and Europe which has resulted in a net
saving of $10,500 in FY 2009. Also in travel, post negotiated a new Travel Service Contract with a local vendor paying, on average, 30 cents on
the dollar as compared to the exact flights arranged by Carlson WagonLit. Furthermore, post closely monitors air travel costs via its Travel
Service Agency. Routes from Mauritius or Seychelles are chosen based upon cost not “standard routing.” For instance, while Paris is the most
frequent route to and from the U.S., London will occasionally be chosen because of special “deals” offered for Mauritius or Seychelles travelers
to Europe. From Europe, we use the standard city pair fair. Another practice that saves post money is using cheapest fares that are not full fare
economy. This sometimes incurs a charge for ticket changes but those changes are rare and more than make up for the cost. Any change
initiated for the convenience of the traveler and not the Government is borne by the traveler. By not using Wagonlit we saved 65% on each
INITIAL: We propose saving on overtime, fuel, and wear and tear on vehicles by asking TDY support to take a taxi when arriving after hours or
on weekends (Estimated savings: $5,000-10,000); We will install sensors on the lights in the Chancery to save on electricity costs. (Estimated
savings: $5,000); Management will send out a mission notice reminding staff to use new VOIP whenever making international calls. (Estimated
savings: $10,000); Post is claiming, and expects to receive back, an estimated $20,000 in VAT reimbursements; Post savings practices whenever
possible: Direct charge; Use of purchase card; Local vs Overseas procurement; Online training. FINAL: We propose saving on overtime, fuel, and
wear and tear on vehicles by asking TDY support to take a taxi when arriving after hours or on weekends (Estimated savings: $5,000-10,000). In
process; We will install sensors on the lights in the Chancery to save on electricity costs. (Estimated savings: $5,000). Not finished yet;
Management will send out a mission notice reminding staff to use new VOIP whenever making international calls. (Estimated savings: $10,000).
Done; Post is claiming, and expects to receive back, an estimated $20,000 in VAT reimbursements. In process; Post savings practices whenever
possible: Direct charge; Use of purchase card; Local vs Overseas procurement; Online training. In process.
Cost Saving Initiative: Implementing “Call Bill”: With the successes experienced from implementing “call bill” in Pretoria 3 years ago and
Johannesburg a few months ago, we have seen more real savings in ICASS by direct charging agency usage and having the ability to send out
call itemizations to each user. We are monitoring the savings for Johannesburg and anticipate the full year savings to be roughly $8,000 based
on the savings realized over the last two months. We are in the process of implementing “call bill” in Cape Town before the end of this calendar
year and hope to save a further 30% / $6,500 of the total spend by 2011. Electricity Monitoring and awareness: We are in the process of
acquiring an inexpensive local electricity monitoring product to conduct initial research to prove success to a theory that savings can be
accomplished by bringing awareness to customers. This product monitors usage and shows actual energy demand on an LCD screen installed in
a residence. A 5% - 15% reduction in consumption could equate to a saving of approximately $10,000 LCR (Leased Cost Router): In the phase II
of this initiative, post opted not to review the LCR contract. Instead, we examined the monthly costs, net savings over telephone provider rack
rates and contract charges for the LCR management company and realized that if post purchased the equipment for the Mission, and paid a

Post installed VOIP lines in the Embassy which has substantially reduced state-side long distance call by over $20K. Additional plans are to
finalize consulidation of the State/USAID warehousing. This idea will put both agencies in one location with reduced lease, guard and utility
costs, estimated saving of $15K. Post has several other "GREEN IDEAS" which could prove cost-effective to posts operations. Firstly post will
review the electricity rates with the local service provider and negotiate the best possible rate for the mission, Secondly post will encourage
smart pratices in the workplace by switching off lights at the end of the workday, procurement of energy saving office equipment and supplies,
replacement of old plumbing fixtures with more water efficient and automatic shut-off faucets. The "GREEN initiative" is new idea to post, but a
estimated amount is $8K. Thirdly post, will be installing printers with a capability of doing double-sided printing, setting the copier for double-
sided printing as default and by recycling our misprints for scrap paper, estimated cost saving of $3K.
1- Electricity: Post has increased the temperature settings for the supply air temperature: saving $60,000 per annum. 2- Scheduling of training
to coincide with other leave: $10,000. 3- M&R done by landlords: $35,000 4- Contracting out cleaning services and A/C maintenance at EBO:
$15,000 5- Prescriptions savings - direct to vendor: $15,000
1) Per post policy, LES Overtime is capped at 5% of base pay requirements. Over the past few years, the Mission has been able to sustain this
overtime cap. This is made a big differences in available discretionary. 2) Wake On LAN : This green initiative involves shutting down/waking up
computer monitors during strategic periods and continues to safe the Mission $28,000 per year.
Mission China continually strives to identify and implement cost saving measures in all areas of operations on an ongoing basis. In FY 2010, we
expect total savings to be about $2.0 million. Residential and Functional Lease Savings ($1,285,650) The mission’s major cost savings initiative
has been and continues to be tight control of residential and functional lease costs, which are major operating expenses. Accordingly, Mission
China will continue to sign U.S. dollar (USD) leases. As the U.S. currency depreciated 21% against the Renminbi between FY 2005 and FY 2008,
the USG received enormous financial benefit from our U.S. dollar-denominated leases. While the dollar remained stable against the Renminbi
in FY 2009, the USG continues to pressure China to raise the Renminbi’s value. Our USD-denominated leases will prevent deterioration of our
budget from the corresponding dollar devaluation. Mission China plans to renew 42 existing residential leases before the end of FY 2010. In
addition, we may need to add 15 residential units to our housing pool to accommodate new staff. 98% of these leases (both lease renewal and
new leases) will be in U.S. dollars. We estimate that we will be able to obtain a 6.5% discount on the renewals. This will result in a savings of
$237,600 ($400/saving/month/unit X 42 X 12 months + $400/saving/month/new unit X 15 X 6 months). Two functional short-term leases, for
advantage of the training and space available. The numbers could potentially reach 200+ as we also have the ability to conduct this training via
DVC, so our consulate personnel can also gain the benefit of the training, but not necessarily have to fly to Beijing to physically attend the
training. By doing the training in China, the cost to send two trainers from Bangkok or Washington to Beijing versus sending numerous
employees to Bangkok or Washington for similar training will save thousands of dollars in travel and per diem costs. More specifically, we
compared the cost of sending 25 people to Bangkok for 3 weeks of training and another 25 people to FSI for 2 weeks of training vs. the cost of
bringing 2 trainers from Bangkok for 3 weeks of training and 2 instructors from FSI for 2 weeks of training. The comparison resulted in an
estimated savings of $343,000 by bringing the instructors to China. In addition to the training cost savings initiatives, Mission China will
eliminate the Beijing 3rd Management Officer position at a cost savings of $95,475. Included in this amount are estimates for leased lodging,
utilities, post allowance, education allowance, education travel, language training, and overtime. These savings, however, will be offset by the
added cost of the two new A/GSO positions for Shanghai and Guangzhou that ICASS Council recently approved. Energy and Telephone Calling
CONSULATE MELBOURNE - Underway: Installation of energy efficient lighting throughout COB. Replace current lighting fixtures from (85watt)
to (45watt) which will result in a 40% reduction in light electricity costs. Estimated cost saving pa: A$7,000.00. - Projected: Installation of green
roof (if approved). Scientific data from the US suggests this should lead to a reduction energy costs, an increase in HVAC performance and a
decrease in staff sick leave. Estimated savingsTBD - Projected: Switch from Letter to A4 sized paper (A$11.85 to A$5.60 a ream x Qty 800pa)
Estimated cost saving pa: A$5,000.00 EMBASSY CANBERRA - Electronic advertising of commercial requirements: with assistance from ISC,
develop the existing Embassy external webpage to include a link to commercial opportunites at the Embassy and Constituent Posts. These
could include upcoming contracts available for bid. We currently advertise major requirements in national newspapers at a cost of
approximately US$3,600.00 per advertisement. The website could also provide links to the FAR, DOSAR and other uselful information. Other
Posts have gone done this path before so we wouldn't have to re-invent the wheel. We also advertise sealed bid sales in the Canberra Times at
a cost of as much as US$500.00 per advertisement. The website could be utilized to not only advertise the next bid sale but it could also include
Post conducts an average 10 DVCs per month ranging from 30-45 minutes in length. At a minimum, post anticipates saving approximately
$25,000 per year by utilizing OpenNet for the majority of DVCs. - Using network printers and reducing the number of desktop printers saving on
purchasing printers, cost of toners and maintenance in Melbourne Mgmt section = Savings = $600 -Using IP for Melbourne Conference room
DVC instead of ISDN saving on ISDN calls costs Savings = $3500 -Using IP DVC for computer training saving on travel costs Savings = $4000 -
Using IP for Melbourne PAS Events room DVC instead of ISDN saving on renting 4 ISDN lines (pending Public Affairs Canberra to use IP for DVC)
Savings = $3200 - Batch delivery of pouch items to Canberra in lieu of individual express items = $500 -Considering using VOIP / IVG to save on
State & International tel calls Savings = $1000 CONSULATE SYDNEY -Claim GST back from car parking spaces at MLC Centre (3 ICASS vehicles,
$13K/vehicle, GST is 10% = $1,300 savings per vehicle). We can only cliam the GST if we continue to process this payment as a recurring
expense. The car parking spaces are paid for under a license (clause 20) to lease 541. Savings = 3900 -Encourage energy savings in STL
residences ($4K/year payments, target 10% reduction, 2 ICASS homes) Savings = $800 -Considering using VOIP / IVG to save on State &
Post recently installed a timer/monitor system for the chancery's air conditioning system. The system will be used to automatically raise the
afterhours building temperature; Post hopes to see a 10-15% reduction in Electricity Cost in FY2010.

As part of the Green Embassy program, Management continues to reduce its carbon footprint and save costs through reduction of utility and
energy costs by better use of heating and cooling, reduced water consumption and improved recycling programs. Cost saving estimate on
reduced energy consumption - $10K. The voice over internet protocol project is nearing the testing phase. Telephone tolls are budgeted at
$156K. The amount of reduction possible through the use of VOIP is not entirely clear at this point, but we feel that a minimum of $10K in
annual reduction in tolls is possible. This initiative will become more focused over the next six months. Post continues to review the possibility
of using restricted fare air tickets for both TDY and R&R travel. Estimated saving is around $4K.
1. Two Direct Hire American GSO vacanies were not filled in FY09, instead a locally engaged Professional Associate position with a Consular
Officer working part-time are being used as the substitute. Saving in Washington Cost and Post Cost are both significant, on the average this
could save $600,000 per year. 2. Post is reducing the ICASS vehicle fleet by two, from 14 vehicles to 12. The average cost saving per year is
$13,000. Two to three old vehicles will be replaced by electric cars, the annual saving in fuel cost will be around $4,000. 3. Post will initiate a go-
green initiative that will positively encourage US Consulate residence to conserve electrical energy. Residence electricity cost will be monitored
monthly. Average cost per person will be calculated. The program is basically fourfold: 1. Investigations will center on those with high per
person electrical cost. Equipment will be checked to see if there is technical reason electricity is being wasted. 2. "Energy Stars" will be
recognized on a monthly basis. 3. Annual award will be given to a person who conserve the most energy 4. Energy saving tips will be published
in the Hong Kong local News Letter "HarborViews". ICASS has budgeted for electricity approximately 1 million dollars in FY 2010. For every 1%
savings post will save approximately $10,000.
Post saved $300k a year for a total of $1.5m over five years beginning in FY-10. The ISO worked with Procurement, FMC and the agencies after
reviewing the needs and funding requirements of the internet circuits, voice/data lines and Blackberry program. This savings crosses agencies
and DOS bureaus spreading this savings to all at post and in DC. The VPN bandwidth was increased and the price decreased. Post dropped some
of its local voice lines and increased the local data lines bandwidth so that post could use VOIP to make phone calls to local USG offices outside
the NEC. Post consolidated the internet circuits used by all to increase the bandwidth while reducing the costs. Lastly, post reviewed the price
being paid for monthly Blackberry usage and negotiated a lower amount.

The largest increase in costs associated with the NEC are in electricty useage. The NEC HVAC system was identifited while still under warrenty
as needing to have an air ballance test. As the system is currenly significantly overcooling in this tropical environment, post hopes to reduce
electricity costs by $500 per month once the contractor rebalances the HVAC system. Post has installed motion lights in common areas such as
copy room etc to reduce elecrticy when not in use paying for their installation within the year and saving up to $100 in electricity next year.
With the new NEC phone system Post has implemented a policy to charge for all personal calls saving $400 in CY 2009.

Due to the recent transition to an ICASS-Lite post and relocation to the NEC, no cost saving initiatives have been identified at this time.

New Travel Management Center contract pays based on fixed fee per ticket rather than percentage of fare. This saved $4,600 over the first
nine months of calendar 2009. Post will continue to put emphasis on overtime control. In FY09 vs. FY08 overtime cost was reduced by 39.5%
($38,000). ICASS Council voted against adding Direct Hire American Human Resources Officer. Avoided cost of $105,200.
--Post USDH employee Mr. Lance, IPO/GSO/PSO took his R&R travel (March 13-27, 2010) in conjunction with GSO workshop and CRYPTO
training (March 1-12, 2010), that saves $ 3,000 USG funds on airfare. -- Post is continously buying restricted fare tickets for official travel as long
as they are available. For a travel between Majuro and Kwajalein, Marshall Islands post can save $ 80 per trip, if we were able to purchase a
restricted (penalty applies and refundable). Most of the post travel within the Marshall Islands are under Program funds, Post consider this as
USG cost savings about $ 1,200 per annum. -- Post continously seeking assistance of US Embassy Manila TU in purchasing tickets for R&R travel
to United States (conus) and other country. Just recently post bought the airline tickets for R&R travel of Ambassador Campbell and post
program funds saves about $ 1,400. -- Post bought restricted airline tickets for training in Fort Laudedale of Information Assistant, it gives USG
funds savings of $ 1,668. -- Post also has an automatic shut off and on of work stations from 8:00pm to 7:00am. Majuro doesn't have a lot of
work stations, but post is doing the best we can to minimize usage of electricity. Post can't identify the effect in cost because while we are
doing these efforts the quantity of usage per kwh decreases but the cost per kwh increases. It was $ 0.24 per kwh beginning of this fiscal year
Go Green Program Post has expanded the coverage of its "Going Green" program to include other Mission Residences. The Program has been
quite successful in reducing electricity consumption and cost for the past couple of years and Post plans to sustain this initiative. In FY-2009, we
have expanded the coverage of the Program to include other Missions Residences. In FY-2009, the savings generated were negated by
increases in power rates during the first 2-3 quarters. Post had also launched last year the Go Green 2 program with the primary target of
reducing the usage of office supplies. Post expects to generate $60,000-$100,000 more in additional savings (Mission-wide) in FY-2010.
Professional Development Center The Professional Development Center (PDC) was organized in March 2007 to provide training opportunities
for a large number of LES staff in Manila. The PDC has been responsible for at least 6,000 person-hours of training. Main training sources
include the courses provided by FSI and REDC Bangkok, FSI Lending Library, Toastmasters, Distance Learning and Monthly Management Talks.
Manila has continued to host several FSI and REDC courses. Four of our LES were designated as instructors – two for Customer Service and two
for HR Courses. PDC plans to continue to provide training support to REDC Bangkok and FSI, improves its training capability and infrastructure
Cost Saving Initiatives Post closely monitors NEC electricity costs and has alternated back and forth from utility to generator power according to
their comparative costs. As a consequence of the fuel contract effective April 2009 and the renewal in April 2010, the cost to run the NEC
electrical generators was 18 cents/kwH from October 1, 2009 - March 31, 2010 and 20 cents/kwH from April 1, 2010 to September 30, 2010.
Due to the lower cost of the fuel contract and new NEC generators requiring little additional cost for maintenance during the last few years,
calculations show it is more cost-effective to run electrical generators 24/7 than to purchase electricity from the local utility company. The
decision to revert to generator power was reinforced by a series of utility power surges and outages that damaged some of the computer and
communications equipment. Replacment and resetting of this equipment has been extremely expensive. While the current fuel contract is in
place, the Embassy estimates energy cost savings of approximately $140,000 a year (city power versus running generator). In addition to efforts
to reduce electricity costs, post is making a concerted effort to ensure that actual expenses are closely aligned with budget estimates and
continuing to check the accuracy of the electric utility meters al leasehold properties to aviod any meter discrepancies. Post will continue to

Despite operating under almost continuous emergency conditions, post has made cost savings by optimizing the new NEC building automation
systems and electricity generators. We stabilized the use of the electric power generator systems by installing a new automated switch that
protects millions of dollars in equipment and allowed us to reduce generator use in February and March by 15,000 gallons compared to last
year, saving $40,000 in two months. We started a residential furniture pool, which the DAO staff also joined, and this will lead to thousands of
dollars in savings in FY10 due to better inventory and procurement management. Post aggressively promotes on line and at post training. Using
local training companies, we saved several trips to Bangkok in FY10 ($5K). Total savings was $45K so far.
1. In FY-2009, post hosted an in-house Management Skills Workshop for LES supervisors instead of sending them to FSI in Washington or REDC
in Bangkok. Post HR designed a post-specific 3-day course based on the contents of FSI and REDC in Bangkok courses. 19 LES supervisors
participated in the workshop, which helped post save about $45,000 in potential training costs. 2. At the beginning of FY-2010, Post’s
information Service Center (ISC) developed a customized in-house MS-Office 97 training program (from October 20 – December 12, 2009) to
teach MS- Word 97, MS-Excel 97, MS-outlook 97 and MS-Access 97 to all embassy staff, instead of paying for trainers to travel to post or staff
to go to FSI or REDC. This will save post roughly $50,000. The courses are also being available on a space availability basis to EFMs. 3. VoIP
(Voice over Internet Protocol) service: Post acquired Vonage Internet Phonce service which has reduced the cost of long-distance calls (in-
country and overseas). The only costs involved are for basic monthly charges and usage. Post anticipates saving approximately $5,000 a year. 3.
The way the cellphone industry in Seoul operates with very convoluted methods for charging phone accounts has made it almost impossible to
fully identify and recoup the cost of personal calls made by personnel on their official cellphones. IM in coordination with FMC is experimenting
1) The main cost saving initiative last fiscal year is the continued re-upholstery, re-varnishing and repairs of the existing furniture pool. Last
year, Post spent about $94,000 in furniture repair costs but extended the usage life of the furniture and in the process deferred annual
expenditures of about $500,000. Post will continue to adapt this plan which is definitely a better alternative than outright replacement. 2) As a
general plan, which will positively affect the entire cost of running post's housing pool, we are in the process of reviewing the energy
consumption of each residence and establishing an average consumption for the different size residences. Comparative data of the average vs.
actual consumption will be presented to individual occupants so that they can determine how they compare to the average. Occupants who
have excessive usage will be discreetly encouraged to come down close to the average. 3) Post introduced a plan last year to turn off all the
office computers on weekends. Also, automatic light switches have been installed in the Chancery. With the renegotiation of the electricity
contract and using the October 2009 invoice to project the full year cost, Post may save about $30,000 over FY09 electricity costs based on the
budget. However, this is preliminary, as the electricity costs are subject to price changes when certain oil price bands are triggered. With
1. Distance learning. HR Suva has implemented a distance learning initiative and as a result more than half of post training is conducted via
online distance learning, at no cost to post. It is difficult to quantify the benefits of having a better-trained staff, but cost savings for travel and
per diem amount to at least $20,000. 2. Green initiatives. Our NEC will be LEED-certified, so it should require less fuel and electricity, thereby
reducing utility bills. At our current embassy, the last officer to leave at night ensures all lights are off and all air conditioning units are off,
except in server rooms. This is an ongoing initiative that has saved the embassy at least $10K over the year. Additionally, the Management
Office in coordination with the Regional Environmental Office has begun a program to inform officers of their home electricity usage, and to
recognize the officers with the lowest electricity consumption, which should encourage officers to reduce their home power bills. 3. Rental
benchmark initiative. This initiative ensures that all houses rented are within a set standard lease cost, to ensure that houses are suitable but
not overly ostentatious. Post is looking to discontinue the lease of one such house as it costs nearly double the cost of other houses in the pool,
at a savings to Program of $20,000 per year. While there is no direct ICASS savings in this instance, the RBI will ensure that we keep lease costs
FMC uses the Post Support Unit in Bangkok/Charleston to process some vouchers. Post saves about $60,000 annually. Post also implemented a
system to automatically shutdown computers after 18:00 each work day and during the weekend that saves about $60,000 annually. During
the summer months, the thermostats are raised to reduce cooling costs and reducing energy consumption. Savings are difficult to measure
because of temperature variances from year to year, but the Chancery’s electric bills were the lowest since 2004 and were $58,000 less than
the previous summer. Post also reduced ICASS costs by over $100,000 annually by closing the print shop and eliminating one position.

Embassy will build a water tank to activate the water well locate in the compound. Recently, the water quality of the water well was tested and
it was established that it can be used for irrigation, as non potable utility source, cleaning and awshing. This project will save substantial
amount from our utility bill. Post is heated by hot steam. When the heating season expires, the post will install heat meters and these will also
achieve important amount in savings. While post is increasing in size, ICASS providers continuously conduct efficiency study. For example, as a
result Facilities Maintenance Shop reduced the work force by one worker (15% savings) as such studies will continue throughout the year.
1. Local Furniture Procurement and Rehabilitation - $30,900: Vientiane has received a waiver allowing local procurement of household
furniture. Initial purchases show that saving of 35 percent can be realized, items better suited to the local environment can be obtained, and
the lag between ordering items and their actual arrival significantly reduced. Post is also re-upholstering and refinishing furniture locally rather
than buying new items. 2. Shipping Pool with Bangkok - $11,500: Both Embassy Bangkok and Vientiane receive shipments via Despatch Agent
from Seattle. Previously, shipments to Vientiane accumulated in Seattle until a container could be filled or were shipped with wastful dunnage.
By consolidating Bangkok and Vientiane bound shipments in containers destined for Bangkok with Vientiane separated and items forwarded to
their destination by truck, shipping delays are reduced and partially filled containers are eliminated. 3. Cluster residences - $40,000: Whenever
possible, Embassy Vientiane is attempting to lease houses that are adjacent or nearby to each other, thus establishing housing clusters. This
enables multiple homes to be protected by a single guard, reducing costs, and also allows occupants to quickly assist each other in an
emergency.
Post has additional initiatives planned for this FY that should provide further savings. - - Payment of residential utility bills by direct debit. This
insures all prompt payment discounts offered by the utility companies could be realized. This does not just benefit post ICASS; savings for the
entire mission is approximately $15,000 in a year. - E-filing, ARIBA and GET has significantly reduced storage space and the need for hard
copies. Post will realize a cost savings in paper ordering and also reduction of commercial storage as more items can be moved into the
warehouse taking the place of hardcopy files and storing paper in the storerooms in the Chancery. - Successfully negotiated the identification of
property rates for refunds, which are collected back and applied to the ICASS bills through use of carry-over funds. - Halt to Business Class
Travel has produced approximately $16,000 in ICASS travel costs this past year alone. Post will continue with economy class travel with rest
stops or business class lounge access for travellers in lieu of business class travel; - Post has changed the supplier of electricity for the Chancery
building. This new supplier agrees to offer a 10% prompt pay discount the first time for a no-residential account. Estimated savings for the year
is about $7,500.; - Further reduce its commercial storage holdings by continuing to reduce storage of it’s in the Chancery and Warehouse to
Due to the budget cuts post has taken the below cost saving measurements: TELEPHONES: Post has saved $23K in the second half of FY 09 by
cancelling the LES and US staff cell phone lines with the exception of those approved by the DCM for business necessity. Post had planned to
save another $23K in FY 2010. However, due to security requirements Mission Turkey has had to reinstate some cell phones. In order to
continue to meet our cost savings we are re-negotiating our Mission-Wide contract and even though we are adding new cell phones we still
anticipate we will be able to continue or exceed our costs savings. . CONTRACTS: According to cost saving measurements post has stopped
some of the contractual cleaning services like window cleaning, shovel up snow, etc. post has a contract saving of 24K. OT-NIGHT DIFFERENTIAL
3.9K: Embassy switchboard operator hours are reduced from 42 hrs to 40 hours. No 7/24 service is available. Operators are working until 1:00
a.m. and not provide services during the weekend to reduce the night differential and overtime cost. PUBLICATIONS 1.3K: Post has reduced the
publication purchase and start using the online Ralph Bunche Library. FEDEX-POUCH: If post receives the funding for digital scanners, this will
allow post to greatly reduce the amount of fedexed financial documents leading to a reduced cost in mail expenses. LIGHT BULBS: Post is
Evidence of Post's effective stewardship of USG and taxpayer resources is reflected by the creation of the LES Budget steering group that
resulted in cost savings that kept Post within alloted funding. Well water that was lost is being retained to cover the watering requirements of
the NOX grounds as well as the Chancery grounds and additionally Post successfully reduced water charges relating to sewage fees, based on a
study that showed the green areas as opposed to living areas of GO buildings. Despite exchange losses Post realized cost savings in ICASS alone
of $83,200. The use of Vonage and telephone gateways has reduced telephone ratesfor which Post is preparing a study to see the extent of
savings. The elimination of telephone basic fees for those telephones that are no longer required after switching to the new switchboard has
reduced the cost of static phone charges (ICASS $17,000). The creation of applications that download cost data from COAST have resulted in
better tracking of resources and the ability to report quicker, more accurately and provide accurate management reports. The utilities
notification system has given management the ability to notify and make utility users aware of their consumption so that they may be more
energy conscious and take appropriate action to decrease usage. Sharepoint and other Web based applications have resulted in reductions to

Post has purchased a Secure PBX voice gateway, which will allow us to eliminate one phone line per house throughout the housing pool, as wel
as reducing the need to install lines in new housing units. In addition, this eliminates the need to add a second telephone technician. Expected
cost savings of $3000 in new phone lines and phone rents for this year for ICASS and reducing the requirement for a new position costing
$18000 per year. Additional cost savings will be realized for ALL post agencies, but the benefits will not accrue to ICASS accounts Additional cost-
savings of approximately $30,000 will be realized by purchasing cleaning supllies locally, eliminating the previously paid hazardous shipping
charges that went along with purchasing them from GSA.
Motor Pool Safety Starting last May, we began enforcing the State Department-mandated 10-hour duty day for drivers. This limit is not flexible
or optional. Exceptions to the policy can be made by the DCM on a case-by-case basis in writing. While the policy was introduced to increase
safety, Embassy Belgrade has experienced considerable savings in overtime and travel costs for drivers. In FY07 and FY08, driver overtime was
consistent, around $26,000. In FY09, driver overtime was @ EUR 10,000 ($14,500; including overtime for the Vice President’s visit). Similarly,
travel costs for drivers in FY’08 were more than $9,000 (charged to the agencies using the drivers). In FY’09 it was only $7,000. Vehicle
maintenance GSO Motor Pool currently employs a FSN-4 Automotive Mechanic. He sets preventative maintenance schedules, manages the
stock of spare parts, and arranges and supervises repairs performed by outside contractors. Post spends more than $35,000 per year on work
done by those outside contractors on ICASS vehicles. Prior to the Embassy's closure in 1999, GSO employed two mechanics who worked with a
full suite of tools in a dedicated, rented mechanic shop. GSO proposed in-sourcing the bulk of repairs on ICASS vehicles. By renting an
inexpensive garage space and buying a set of tools, our mechanic could accomplish more than $30,000 worth of contracted repairs annually.
Mission Germany continues with its cost-savings initiatives. a) Consistent reduction in overtime from FY 2008 thru FY 2009 yielded a savings of
$72,500. In part, this is attributable to redirecting the Regional Procurement Office's substantial vouchering workload to the Bureau of
Resource Management's Post Support Unit (PSU). As the PSU expands, the Financial Management Center will also move other routine Mission
Germany vouchers to the PSU which is estimated to result in another $70,000 savings in FY2010. The Mission further expects to generate even
greater savings in upcoming years by eliminating voucher examiner positions currently filled with temporary contractual help and cutting
overtime, which will ultimately further reduce the ICASS unit costs for voucher processing. b) The automated e-Voucher Manager system
implemented in the prior year is working very well and meets the satisfaction of the Mission's ICASS customers. Since its implementation, this
new application has improved processing efficiency and management controls. Savings will be generated in the upcoming years by separating
out high and low value functions and assigning clerical work to lower-graded employees. With the further development of this application, the
Mission will be able to generate further savings by eliminating Voucher Examiner positions and cutting overtime. The savings is not yet
compound’s 32 buildings as part of a Frankfurt GSO utilities projects is expected to yield savings in the amount of $100,000 annually. Individual
metering and billing in the Siedlung will eliminate having to pay for steam heat that escapes between the buildings. Consulate Frankfurt is also
looking into changing the payment cycles for utility billing in a fashion that it will result in $190,000 savings to the Mission. i) Next year the
Consulate Frankfurt also plans to use 7901 funding to start the exterior insulation of the housing compound at a cost of $218,700 per building.
The result of this should be a significant cost savings in utilities. Consulate Frankfurt estimates no less than 20% savings in hot water/heating
water consumption. j) In December, 2009, Embassy Berlin will take over the Realty housing contract from a contractor. When the contract
came up for extension, GSO Berlin realized that in addition to the annual cost of $262,400, the Mission would also start paying a bond costing
the Mission $ 116,600 annually, required by L and A/OPE,. In total, the new contract would have cost the Mission $379,000 annually, not
including other potential increases. Realizing this, GSO Berlin decided that with the proper equipment, software and the assistance of the
Financial Management Center, the Mission could pull the administration of billing and M&R for the STL properties back into the Realty office
#1 - SOC 1142: Post abolished one laborer position effective 1/1/2010 since fewer maintenance services are required at the new STL chancery.
Savings of $65,800 in FY10 which is already factored in the final budget. Further savings in FY11 due to annualization: $8,000. #2 - SOC 2361:
The maintenance section was able to fine tune the technical systems at the new Chancery. This will save about 10 percent of the Embassy's
annual electricity consumption. Also post negotiated the newly established "green" electricity contract from local hydro plants at favorable
rates from the local electricity company. An overall savings of about $50,000 per annum which is already factored in the final budget. #3 - SOC
2362: Similar to SOC 2361 post's maintenance section was able to fine tune some of the technical aspects to the district heating system with
overall savings of about $10,000 per annum which is already factored in the final budget.

Post switched to an alternative electricity vendor in CY2010, projected annual savings $15-20k p.a. Post plans to switch to an alternative gas
vendor in CY2011, projected savings $4k p.a. Post continues replacing older lighting technologies in the ANNEX and CHANCERY buildings with
more efficient and longer lasting (green initiative compliant) alternatives, projected savings $3k p.a. Post initiated a landlord funded window
replacement project in the ANNEX that should yield significant thermal savings, although follow-up and additional insulation work is required,
current estimated savings $4k p.a. Post plans to replace existing phone infrastructure with a modern VOIP solution that would allow for more
accurate tracking of expenditure and reduce total costs by a projected $6k annually. Post is using duplex printing whenever possible, estimated
savings $2k p.a.

-$12,500 s/o 2589 - Handling fee for new contract for Employee Benefits - Meal Tickets. Saving for FY10 vs. FY09 $5,500. -The Brussels Green
Team is working on a project to introduce new electricity meters in the residential housing pool. These meters will allow the use of
daytime/nighttime (21:00-06:00+weekend) prices. The savings for night time use of electricity will be approximately 8 eurocents per
KiloWattHour. For example: the meter reading for an average Residence with Family of 4 is appr. 8,000 kilowatthours. On a yearly basis that
amounts to a savings of $180 per residence. -As the inflation during the last couple of months was below zero, the housing section has seased
the opportunity to renegotiate the lease prices, resulting in savings throughout the mission.

Post's ICASS Council approved a new GSO mechanic position. This position will perform maintenance and repair work (e.g. oil changes, battery
replacements, brake repairs, etc.) on the Embassy's ICASS GOV fleet (21). This is projected to save approximately $16K per year due to being
able to perform these services in house cheaper vs. a vendor. The ICASS Council also approved switching the Housing pool from regular light
bulbs to fluorescent light bulbs. This is projected to save Post approximately $5K per year in utility costs as the fluorescent light bulbs are more
efficient than regular bulbs. Approximately $1,000 will be saved for ICASS residences with the rest of the savings for Program and Agency
residences. And finally, the ICASS Council approved the switch to disposable welcome supply kits. This is projected to save Post $9.4K per year
for the following reasons: GSO will no longer have to clean returned welcome kit items. GSO laborers will make fewer trips by not having to
pickup the welcome kits. This will also reduce the number of OT hours during the make ready season.
No.1 - Due to deregulation in the electricity industry, GSO Procurement office has re-negotiated the per kilowatt electricity price for all
embassy properties starting 01/01/10. This will save approximately $15,600 during 2010. #2 - At the end of 2009, post purchased a Ford Fusion
hybrid vehicle to replace a motor pool vehicle at the end of its useful life. This is a part of the Green Initiative and should also save
approximately $2,500 in gasoline per year.

Post has negotiated a new BPA with a fuel company to provide credit cards with 8% discount from commercial price. Pos should harvest $3K in
savings. This year post is replacing the lighting at all residences with low energy light bulbs. The savings should be about $4K per year. Post is
reducing overtime in Maintenance by implementing a tight control and flex time schedule. Estimated savings: $20K.
In FY 2009 post implemented an ICASS "just in time delivery" furniture pool and reduced other items being stored. Post has been able to reduce
its warehouse space requirements by 50% and with the current lease contract due for renewal has negotiated a favorable lease renewal price
to reduce costs over FY 09 by 39%. Savings would have been higher if not for the 7.3% exchange rate loss. This amounted to an overall budget
reduction of $29,996.
1. Due to decline in housing prices, post has renegotiated a number of residential leases, achieving up to 12% percent decreases in rents. In
addition, we have been able to require more maintenance support from landlords, resulting in savings to post building operation costs. Post has
saved in excess of $100,000. 2. Office supplies are now ordered directly from local suppliers by authorized employees from each section. This
has saved significant GSO/warehouse staff time. It has also realized savings to Post funds because the warehouse retains fewer items for stock
and employees only order items they actual require. Post estimates annual savings of $12,000 in post’s ICASS budget. 3. Post has negotiated
with a gasoline service provider to supply gasoline for official vehicles and for diplomat's private vehicles VAT free. Post does not have to pay
VAT on these purchases and therefore no claims for reimbursement need to be processed. Funds are therefore not tied up on VAT gasoline
obligations and staff time is saved because they do not have to work on reimbursements. The estimated value of savings to Post’s budget is
$15,000. 4. Post purchases restricted tickets for all European travel and most of the trips to the US. This has realized savings of 40% to Post's
travel budget, estimated dollar value of savings $25,000. 5. Post is implementing a plan to replace residential light bulbs with low energy bulbs.
Hamilton continues (as was the case in FY09) to look for cost saving initiatives. This FY Hamilton is focusing on the implementation of VOIP for
telephone calls in addition to the other cost saving initiatives implemented in previous FY's. Post continues to turn off all A/C units and lights in
areas not being occupied, as well as combining vehicle trips to reduce fuel consumption. It is estimated that these cost saving initiatives will
save the USG $5,000. FINAL: Hamilton continues to focus on conserving energy by turning off AC units and lights in areas not being occupied. It
is estimated that post will save $6,000 this FY. Post also hopes to implement VOIP for long distance telephone calls as another cost saving
initiative, est. savings $1000.
A voluntary reduced work week (32-hours per week) during summer 2009 resulted in savings of $11,400. The pension contribution savings to
be realized in FY2010 from this program will total $2,052, increasing the total savings to $13,452. The program is going to be offered again in
the summer of 2010. The accumulated amount of points received from the Lufthansa Corporate Partner program is currently 103,200, which
allows for 20 return TDY flights to Germany. Post has already started using these points, effectively saving between 200 - 500 EUR on a single
trip. The reduced weekly trash pick-up times in the Embassy and Warehouse resulted in annual savings of over $7,900. By powering down 130+
OpenNet computers after hours, on weekends, and holidays, the Mission will save over $7,000 annually in electricity costs. After the Facilities
Maintenance section installed automatic timers on the warehouse electrical panels that control the lights in the warehouse, hallways, etc., post
is using approximately 25,000 kilowatts less of electricity per month, which will result in annual savings of over $28,000. The Chancery and
Annex buildings have been equipped with motion sensors that control the lights in hallways and other common areas. The exact savings can be
estimated later in the fall, when lights will be extensively needed again. Although post lost its favorable cell phone contract and the new

1. Post recently solicited new bids for providing mobile phone service. The winning bidder was our current mobile phone service provider.
However, as a result of the bidding process, Post was able to obtain increased services at a reduced cost. Savings amount to $30,000 during the
period of the contract, and the ICASS portion of the savings amounts to about $20,000. 2. Post was able to save $4,800 annually by placing the
Health Unit's photocopying machine under the same contract used for other Embassy photocopiers. As a result, ICASS does not have to pay a
separate rental fee. Rather, ICASS pays only the "per-copy" charges for maintenance service. 3. Switching from disbursing of printed LES payroll
& DCF statements received biweekly and quarterly to sending those reports to LES by email using automatic system helped to save paper &
time of the cashier who disbursed statements to more than 400 locally hired employees. Annual savings in paper costs estimated @$3,500 and
cashier’s time @$4,000

Post has successfully converted gardening and janitorial services from a commercial contract to PSA employees, providing better service at a
lower cost. Total cost savings over 2008 are $1,000. We continue to look for other ways to save money by either outsourcing work or bringing
it back in-house, whatever makes the most sense. We saved $12,000 by renegotiating telephone contracts, reproduction services contracts,
and our mobile phone plan. We will continue to aggressively pursue cost savings. In this economic environment of a struggling dollar and cost
increases, we need to continue to look for ways to make the existing, although increased, budgets stretch farther. To that end, we are still
operating with very little overtime costs, saving $37,500 from 2008 levels. We continue to run our LEAF program, working to reduce the carbon
footprint of the Embassy. We anticipate that we can maintain our previous savings of $13,000 in energy consumption.
With the solicitation and re-negotiation of a new 5-year gardening contract in April of 2005 for the gardening services at the Chancery,
Ljubljana has generated savings in the amount of $13,700 since then, due to lower gardening costs over the previous vendor. Since the
negotiated and established contractual charges are unchanged for all optional years, Post expects to generate $1,500 in contractual savings in
the final year thru March 2010. The total savings generated under this gardening contract are estimated to be $15,200 for all 5 contractual
years. Ljubljana solicited and re-negotiated a new 5-Year Janitorial Contract for the services at the Chancery and GSO Annex that is to take
effect on October 01, 2009. With the new contract in place, Post is projected to generate savings in the amount of $14,850 over the previous
contract in FY2010 alone. The new Janitorial Contract will generate saving of $74,850 in a period of five years. Post has installed one Vonage
line at the Chancery, one at the DCR and one at the EMR in FY07. Based on the cost comparison of telephone expenditures with the current
available data for Vonage post has saved approximately 450 USD on long distance charges per month for a savings of 5,400 USD in FY2009
alone. FY2010 is yet to be measured Post solicited and signed a new shipping contract in March of 07. This was Ljubljana’s second contract
Sometimes it is difficult to place a dollar value on cost savings owing to the nature of the change, and where a change in practice is involved.
But the major ones are as follows: • The Mail Room in London has initiated an in-house customs clearance process for mail. This process is
estimated to save $100,000 or more per year. In order for this initiative to continue, IM have requested an additional Mail Room employee in
order for this capability to continue. • Post has implemented the Telephone Operating Enhancement System (TOES) which has reduced the
need for telephone coverage. Up to $25,000 has been saved in overtime costs per annum, and there is no need to fill two long standing
vacancies in the Telephone Unit, saving a further $50,000. • Information Management, together with FMC have a created a VAT online form on
the London Intranet Website that employees can use to submit their claim. The idea of this is to eliminate the many hours of input that is
required by FMC staff to process claims. The faster the information is processed and passed to the UK Government, the faster the employees
receive their funds. It is difficult to assess costs to this, but if the number of man hours taken prior to this is worked out and dollarized, we
could be looking at costs in the region of $10,000-$12,000. • The Management Office has commenced the co-ordination of the repair and
1- Electricity consumption at the Annex: Post has removed 50 percent of the light bulbs in the offices and the corridors at the Annex only
occupied by Management sections. This will save us $3,600. 2- Faxes and copiers maintenance contract Post has stopped the maintenance
contract for 2 fax-machines and 3 copiers at the Annex and at the Chancery and has rented 2 fax/copiers with papers, maintenance and toner
included in the contract. Moreover, the renting of the copiers would save us the need to buy new copiers at the price of $14,000 each. This has
saved us $5,000

Cost Saving Initiatives: - Green Initiatives: Post has set printers to default to duplex printing - use two sides of the paper. Moving toward
paperless business process: We already do electronic dissemination of a number of recurring distribution items: Mission Notices, embassy
newsletter, and are looking at other items we can switch to electronic dissemination such as local wage statements. - Reduced overtime. It is
post policy to use comp time in general. Overtime must be approved by a supervisor in advance. In Q4 if sufficient funds, overtime can be
authorized instead of using comp time. ($6,000.00). - Establish an employee cost savings idea program. Create a committee to vet the ideas,
select ideas to research and implement. Employees whose ideas are adopted would receive an Extra Mile Award.
Post is going to save resources by contracting for outbound pouch mail services directly from Minsk and subscribing for DPO personal mail
services via a Post-to-Post partnership with Embassy Vilnius. Approximate annual savings are $20,000 by reducing our need to receive mail via
Helsinki/Tallinn each week. Another step post is taking to lower ICASS costs is to use direct funding whenever practicable, even for bulk
purchases, using ICASS primarily for its collective purchasing power and not as the funding/payment method. The applicable categories are:
customs charges for USGOV shipments, vehicle supplies, gratuities, office/custodial supplies, driver's overtime. Anticipated savings: $7,000.
FINAL: In the past 1-1/2 years post has focused on efficiency of operations and cost effectiveness rather than "legacy" projects. We have
implemented standard operating procedures and religiously adhere to maintenance schedules and procedures. We have replaced worn
equipment with energy efficient products. Between August 2008 and the end of September 2009, Post’s utility bills were reduced by
$700,788.00 compared to the previous year. How does this breakdown? Hot water costs were reduced by 64%, penalties for inefficient
operation were reduced by 97%, and electrical consumption was reduced by 17%. These are exact figures, not estimates or exaggerations. And,
this is not a “one-time savings”. Post will continue to realize these savings and more into the foreseeable future. Why? Because we continue to
fine tune processes and measure performance with the purpose in mind to increase efficiency and cost effectiveness. At this time we are
continuing where we have realized previous successes, replacing obsolete and inefficient utility systems, and continuing our efforts to install
demand based components in our HVAC system, motion sensors and efficient light fixtures in order to reduce electricity consumption. Although
we began in the chancery, we have expanded our efforts into the concourse, Spoede and will eventually get into the EOB as well. Green
OC 1134/1148 - LES overtime - $2,540 per annum Direct charge agencies for overtime related to their requests for any work to be performed
during after-work hours/weekends, such as for motor pool or residential maintenance services. FINAL : OC1134 – $10,000 - Effective May 2010,
Compensatory time will be granted in lieu of additional hours worked by the staff who are funded by this sub-object. OC1148 incurred no
savings due to increased work requirements. OC 2156 - Travel/Training - $1,600 Restricted airfares are used, whenever possible, for lower
ticket costs in relation to travel/training. Potential savings will enable attendance of more employees to trainings. IT staff will be taking some
computer/systems-related courses which are made available by local training offices, instead of attending overseas training courses. FSI
training will be hosted by post and instructors will deliver training at post, for courses which need to be taken by more than two employees,
during the same fiscal year. FINAL: FSI training dates did not match post's schedule, therefore, no training is planned to be hosted by post. OC
2361 - Electricity - $3,900 per annum Lighting throughout the Chancery has been reduced, during working hours. During after hours, only
hallway lighting is on. The environmental system is running only during working hours. Incandescent bulbs have been replaced with fluorescent

resources already exist, to handle relevant duties. OC1148 - LES Overtime - $57,543 FINAL: Cost Savings have incurred due to savings measures
which have been implemented by post's LGF. For example, the manning of specific posts only during working hours; the recruitment of the two
positions enables the guards program to operate having full staff, therefore, premium pay costs have decreased rapidly.
Renegotiating embassy cell phone subscriptions, $8,000 Using restricted airline tickets, $5,000 Installing VOIP, $12,000 Reducing office supply
purchases, $8,000 Restricting overtime, $13,600 Refusing to pay road tolls, $12,700 Hiring part-time EFM to replace full-time LES for 3 months,
$12,000 Offering reduced work week of 30 hours to two LES, $43,700 Turning down the thermostat and water temperature, $6,000 Eliminating
driver on-call pay on weekends, $6,000 Using smaller vehicle for mail runs to airport, $6,000
Re-negotiation of NEO and Raphael Leases - due to the original language in the contract post was able to complete a contract modification
associated with construction costs. This contract modification, in turn, will save the USG $ 2.4M annually for the NEO and Raphael short term
lease buildings funded by ICASS. Holding Training at Post - with the number of personnel in Paris and around France, Post has moved to hosting
training opportunities at post to maximize the benefit of the training. Post anticipates a cost savings of $ 80,000 by hosting training in Paris
versus sending the same number of participants to Washington, Frankfurt or other training locations throughout EUR. FM Workshop
Consolidation - In December 2009, TMM will be moving its Facilities Maintenance workshop out of the short term lease facility in Lourmel. Post
will be re-configuring the Chancery basement parking lot to a workshop. This project has a payback period of less than 2 years and will increase
productivity of the FM team by reducing the transit time between Lourmel and the Chancery. Rightsizing Report - TMM completed the Paris
Rightsizing report in FY 2009 which identified positions in all sections that can be eliminated through attrition. These positions were seen as
redundant against other positions, completing operations that could be consolidated or outsourced or attrited by instituting more efficient

Podgorica’ post-to-post partnership with Embassy Zagreb saves approx. $250,000 for one USDH FMO/HR position and at least $200,000 for 4
local staff in HR and FMO. Since Podgorica is a growing and expanding embassy, both in personnel and infrastructure, we have concentrated
our cost saving efforts in areas such as the implementation of an IVG line and using fuel efficient vehicles this FY. The expansion of our ICASS
staff has resulted in $20,000 in OT cost savings. Post also saved $5000 in insurance costs for safe driving.

Cost Saving Idea1: Improved lighting for housing. A trial project has investigated the use of low energy / high lumen/ longer life lighting that
would be environmentally effective. A preliminary estimate is that switching to this type of lighting would save $7,000 in power cost and
$3,000 in purchase price each year. Total savings would be $10,000. would be $10,000. Cost Saving Idea 2: Improved power purchasing through
selective smart metering and smart grid: Negotiations with Prazka Energetika could result in saving in Embassy and residence power costs of
$25,000 per year. Cost Saving Idea #3: Regionalization: Improving management work processes first in B&F brings the possibility of building
Prague as a highly responsive mini regional center focusing on high value added financial operations. Net cost savings would be $45,000.
Post measured more than $100,000 of savings in heating fuel alone in FY2009 by utilizing automatic on/off switches of the heating during
periods of the day/night when heating is not needed - without affecting the comfort of employees. Although there were no measurable savings
in this fiscal year, Post continues to research other avenues for savings. One of the avenues giving promising results is combining/integrating
the heating systems of properties – which are family houses in most cases. One system has been installed between two properties that resulted
in approximately 38% in fuel and money. Cost of heating fuel for the two properties was reduced from $5,350 to $3,250 ($2,100 saving). This
measurement is encouraging to continue analysis for other properties. Post will use available funds to pursue more saving projects of this
nature. Replacing lighting fixtures and lights to use green materials and enable lower energy consumption is more a green initiative, but also we
assume some savings are created. Since we measure electricity centrally for the whole embassy grid, we can’t measure the savings attributable
to this one initiative. During the 3rd and 4th quarter of FY2009, post created more than $10,000 in effective direct cost savings by using WAE
labor for the building related projects in lieu of contracts or overtime for regular PSA employees. Because GSO employees did not have to
Telephone - new agreement reached with additional 7% discount or about $700 per year. Disposable welcome kits - saving both staff time and
warehouse space or about $900 per year. Alternate mode of transport - post bought two bicycles for running short errands. We hope this will
generate savings in gasoline and parking fees, and at the same time enhancing our green effort. Post has over the years outsourced all of it's
facility maintenance work and reduced the motorpool..
Post ended APO mail services on September 30, 2009 and fully converted to DPO mail services. FY2009 APO costs were $57,000. The estimated
FY2010 DPO costs are $7,200, so our cost savings for mail services will be $49,800. Post continues to keep three LES positions (Voucher
Examiner, Mechanic, Trades Helper), vacant that were not filled after the incumbents resigned. The Receptionist/Switchboard Operator
position was left vacant after the receptionist moved to a PD position and after Post installed an automated phone system. Although we are
keeping these 4 positions vacant, we retain the option of reinstating them after our move to the NEC. The cost saving from keeping these
positions vacant is $82,929.
1. Post is moving the current rented WH to Embassy GO building. The move will be completed in FY2010 or FY 2011. (current WH costs: rents,
utilities, contractual, etc. estimated savings approx. $ 831,000 including rental costs. 2. Post is moving the rented USUN building to Embassy GO
(current USUN building costs: rents, utilities, contractual, etc. estimated savings approx. $ 750,000 including rental costs) when project
terminates. 3. Expenses for telephone calls and cell phones under review with new policy established. Expected savings in the order of $ 15,000
/ 20,000.
As post is moving to a NEC in the summer of 2010 and consolidating administrative platforms with USAID at the beginning of FY-2011, some
costs are expected to rise (e.g. office utilities for our bigger building) and some costs will be reduced (e.g. rent and annex watchstander costs).
In addition to costs associated with the NEC, the 7% LES salary increase implemented in the third quarter of FY-10, increased field travel
support of the Banja Luka field office mandated by the Office of the Inspector General, and the expansion of post’s mobile computing
(blackberry) program all will be putting pressure on post’s limited ICASS resources. Consequently, post established a Best Practices Committee
to review cost-saving initiatives, particularly those that would have both environmental and budgetary benefits. Anticipated cost reductions
associated with collocation and cost-savings initiatives include the following: - Rents eliminated from decommissioned annex and residential
properties ($2,093,000 per year, including $260,000 per year in ICASS rents), starting in FY-11; - Elimination of Valley Annex watchstander
requirements ($532,000 per year in State Program funds), starting in FY-11; - Reduction of motor pool fleet size. Post’s utilization analysis and
projections of transportation needs after we collocate on the NEC indicate that we can reduce the total embassy fleet by 10 vehicles. The
$32.000 In an effort to reduce recurring telecommunications costs, the IMO designed a complex telecommunications network utilizing “least
cost routing” and newly installed Department telecommunications technology. The network has significantly reduced recurring costs for mobile
telephone usage.
1) Post continues with its initiatives to organize and host trainings and seminars locally, so that as many employees as possible from all agencies
are able to attend. Being at a new Embassy compound, post has the facilities, the equipment, and the staff to be able to host trainings and
seminars that are open for enrollment to other posts as well. In FY 2010, post plans to have the following trainings on site: Contacting Officer’s
Representative (COR), and Supervisory Skills. The estimated savings from these training courses for the ICASS budget only, are approximately
$20,000. Furthermore, the benefits for the ICASS budget and employees are enormous, since employees have the opportunity for a training,
which normally the budget could not afford. In addition, other agencies and other posts (especially in Eastern Europe) benefit from these
projects and save travel funds. 2) In FY2008 Post started using on-line sources for the sale of Government property. As a result, the sale-related
expenses have been reduced to almost zero. The savings from overtime of ICASS employees, renting a warehouse, using an outside company,
and advertizing are estimated at more than $15,000 per year. 3) VAT negotiations / Project for mutual extension of reciprocity on tax-relief
privileges: According to the local legislation the Embassy and the American employees are eligible to receive reimbursement of VAT and excise
INITIAL: Post has purchased bicycles for use in local travel, which will hopefully decrease the taxi expenses (savings in FY10 estimated at $600).
Also, post is expanding it's replacement program for printers, which will now more or less all be duplex (hopefully lead to savings of 10% or
roughly $2700 annually). Increased number of digital scanners will eventually lead to less fax tolls and when these are used for electronic file
retention, the hard copy storage space needs should decline. FINAL: Thanks to more efficient sorting of trash/waste, post estimates a savings of
roughly $2,000 annually (see 2365 above).
1. Outsourcing Maintenance: Given that the salary structure does not provide adequate incentive for licensed maintenance technicians to be
hired by post, post is outsourcing certain maintenance functions to meet the needs of the mission. The maintenance staff we have spends 80%
of their time at residences as standard housing leases require occupants do minor repairs which the landlord will not attend too. In addition,
outsourcing maintenance would allow the vendor to direct charge the occupant's agency for work preformed, saving considerable ICASS funds.
2. Post is not doing any make ready work. Per agency's request make ready work is outsourced and direct charged to agency which has
responsibility for the lease. This allows the remaining maintenance staff to focus more on the Chancery. The labor and transportation of
furniture and appliances are already outsourced and has resulted in ICASS savings. $3,000. 3. Post has eliminated furniture pool as decreased
target does not allow Post to buy new replacement furniture, savings $30,000 per residence. 4. Post has changed replacement schedules for
protective carpets, savings $2,000 per year. 5. Post has renegotiated mobile telephone contract to get even lower prices, savings $1,500 per
year. 6. Post is turning off all lights not need to be on and is changing incandescent lights to fluorescents. Savings $2,000 per year. 7. Routine

INITIAL/FINAL: 1. Post has created a "pool" of frequent flyer miles from all ICASS agencies allowing for "free" airline tickets for official travel
throughout Europe. Post must still pay taxes on the tickets, but by using frequent flyer miles post saves on average $300 per trip for a total
estimated savings in FY10 of $3,000 to $5,000. 2. Post has recently installed screens on many of the windows in each residence. The installation
of these screens will allow for residents to open windows in place of using air conditioning. Total estimated saving for FY10 is $1,500. 3. Post is
in the process of installing curtains in residences in place of very flimsy window blinds. The window blinds did not keep the sun out in the
summer nor the cold out in the winter. It is expected that the curtains will provide greater insulation resulting in an anticipated heating and
cooling energy saving in FY10 of $2,500.

1.) Negotiate a single contract for the Mission's energy consumption with one provider thereby obtaining bulk discounts. Installation of energy
efficient lighting and meter reading. Cost savings approximately $20,000. 2.) Furthermore Post plans to look into the location of the Embassy
Warehouse: Our current warehouse is located nowhere near the Embassy, the Consulate or our centers of residential housing in Wassenaar,
Amsterdam and Scheveningen. The service provider proposes to conduct a study to determine the long-term economies of moving our
warehousing operations to a location closer to our New Embassy Compound site and other housing and office centers. We believe that
relocation of the warehouse (with, perhaps, fewer square meters of storage) would be less costly and would lead to more efficient/effective
services in the coming years. .Total anticipated savings $10,000. This includes savings on rental costs due to the need of reduced sq. mtr., staff
time, fuel, utilities etc. etc.
- Post will begin to track and publish utility costs (electricity, water) by home. The top 10% of users will be asked to justify their high utilization
as well as receive counseling and training on reducing costs as well as a home inspection to determine why the relatively high costs. Currently
post spends $259,862 on electricity with an expected 30% increase to $331,013 and an expected $9,595 on water for an expected total of
$340,608 in FY10. Posts goal is to reduce the total utilization by about 10% or a $35,000. - Post is planning to reduce positions through attrition.
We are not going to replace EFM and LES positions that have remained vacant. The following LES positions will be vacated this fiscal year:
LDA52645 and LDA52732. The PLP Coordinator (posn.no.97350237) also resigned. FY 2010 savings are expected to be $46,692. - Utility costs
for non USG owned properties are currently paid by the owner and reimbursed by post. By changing the utility billing account to be under
post’s name will allow post to reclaim the 20% VAT charge being paid by the landlord and ultimately post. The savings estimate in FY 2010 will
be $3,000. - Post will aim to reduce Overtime by 25%. This will require cooperation and better planning from all sections. We will try saving
about $10K from this initiative in FY 2010.

1. Use of non-refundable tickets (approx $5,000) 2. Continue to limit FSN overtime despite increased workload due to NEC move (approx
$3,500). 3. In addition to use of VOIP, continue to monitor telephone expenses and ensure that personal calls are reimbursed (approx $4,000)
3. Reduced vehicle m&r due to purchase of new vehicle that should need less work for the next few years although it is used much more due to
increased visits to NEC (approx $1,000) 4. Green initiatives - use of digital senders and turn off machines at night ($3,000).

With the upcoming retirement of two ICASS positions (320601N53240 & 320601A52632), with total annual costs of $254K, post sees another
chance for reorganizing job responsibilities to reduce costs. Current plans see cost reductions of about $125K as a result of the planed
reorganization. The cooling rack system and the new AC chiller systems are in its final constructional stages, we calculate with electricity cost
reductions of about $ 37K p.a. The new cell phone contract has generated the estimated savings of $32K p.a., although partly offset with
increase costs due to BlackBerry implementation. Additional savings are possible but only with the full political support from the various
Washington based offices. We see potential improvements in the area of; building maintenance outsourcing (OBO costs) versus in-house staff
(ICASS costs), vehicle program - allowing posts to lease its required vehicles from a full service provider, pooled warehouses and/or just- in-time
furniture and equipment.

1. Post is expected to save more than $50,000 total per FY 2010, through the eliminating of mail service through Helsinki. Annual cost for using
truck services for APO/DPO was $54,000, while the DPO services currently will cost less than $4,000 per year (cost of the same DPO services for
Stockholm was $3,232.61 per period 01 October 2007-30 Sep, 2008). 2. Vilnius Post will save ICASS OBO funds ($37,200 annually) through the
termination of our Commercial leased Warehouse. The Embassy's commercial warehouse was closed through the development of a new
innovative Just-In Time auctioning system and the in-house renovation of an onsite building which was marked for destruction. 3. School Bus
and Invitation Delivery - By no longer handling these services in house and using a cheaper commercial service, the Embassy downsized its
motorpool by three positions, which has resulted in a savings of $58,000 in salaries and benefits. 4. Other services which we decided to no
longer outsource but handle with our existing in-house resources: gardening and swimming pool maintenance, which is a savings of
approximately $3,000 a year.
Embassy Warsaw continues the savings initiatives started in prior years. Post plans to maintain restricted overtime and travel policy to stay
within limited allocations in these categories. In the FY-09 post saved $18,000 in ICASS travel compared to the initial budget allocation. Due to
better control of stock level of supplies and implementation of "delivery when needed " method post saved $34,000 in administrative supplies
category compared to the budget allocation for FY 2009. In the FY 2010 post plans to save $10,000 more on supplies due to Blanket Purchase
Agreements signed with three local vendors. Financial Management Office continues e-filing initiative in order to reduce the number of copies
produced and space occupied by files. In the FY 2009 some of FMO employees were transferred to the new locations and one large office
assigned to another agency.

In FY09 post reduced electricity consumption by almost 7% (about $15,000) compared to prior year by implementing MGMT/FM joint energy
saving measures at the chancery and residences (details were provided with FY09 budget narrative). In FY10 post is expecting to save further on
energy consumption by replacing halogen light fixtures with lower consumption compact fluorescent bulbs and fixtures. The bulk purchase of
bulbs started in FY09 and will continue in FY10. Anticipated savings in FY10: $5,000 - $10,000.
Post's green initiatives, including replacing costly incandescent light bulbs with efficient CFL bulbs and turning off chancery lighting and
computers during non-business hours, has been able to mitigate extraordinary increases in electricity costs. Post estimates that our efforts
saved post approximately $20,000 this fiscal year. Post has also saved $10,000 by renegotiating our travel agent’s contract from management
fee to “charge-per ticket fee” and $18,000 by reorganizing our FMO/HR shop and therefore not outsourcing some HR functions. We also saved
$5,000 by decreasing the use of DHL. Post has utilized embassy drivers to deliver in town mail that was previously sent by DHL; Post has also
seen cost savings from sending scanned documents by email that were previously sent by DHL. Post has implemented free desk-to-mobile
phone calling which has resulted in decreased telephone costs, saving the embassy $8,000. Post continues to see cost savings for previous FY
initiatives, including approx. $70,000 by reducing one position in facility maintenance, and $53,000 annually by dropping the lease of an off-site
warehouse. Other prior-year’s cost savings initiatives with a long-term impact when viewed together also represent significant annual savings
to post, they include: our disposable welcome kit program which continues to see annual cost savings in transportation, labor and cleaning
1. In FY 2008, Post developed a plan to reduce temporary quarters subsistence allowance (TQSA) expenses and saved $72,670 in FY 2008 and
$53,478 in FY 2009 compared to FY 2007. Management found cheaper locations and better scheduled the arrivals and departures so that
incoming personnel could take over the housing of outgoing personnel, which allowed incoming personnel to immediately move into
reisdences upon arrival or within a few days of arrival. U.S. Mission Geneva's housing office also was more proactive in advertising available
housing to incoming personnel well before their arrival date. They were able to provide housing details and put the incoming employee in
touch with the departing employee to provide more detailed information on the residence. This significantly decreased TQSA expenses. 2. Post
recompeted the copier contract and renegotiated the terms with a new vendor. This will result in a savings of 10%, approximately $15,000 in FY
2010.
- Post is minimizing individual overnight in-country travel between the Embassy and Consulate. Post has arranged shuttle services between
locations, on a twice-weekly basis to minimize the usage of POV and Taxis, and trips can be planned accordingly to avoid overnight stays, saving
travel funds for other better purposes. - Post has reviewed vendors and service providers and has eliminated either low performing or more
expensive providers. For example, DOS appliances are being converted to White Westinghouse models and there is a local service provider,
allowing GSO & Facilities staff to focus on more high valued support services. Car rental companies are more competitive and responsive
knowing that we will move our business if their costs and services are not in line with the Mission's requirements. - Post has entered into
agreements with transportation companies for out-of-town travel; key user is PD, which saves significant travel, overtime & per diem funds for
better use. - Post continues to review contracts/procurements/expenses since 2001, and have argued effectively to where over $ 75,000 in
"invoiced" expenses have been removed as a liability to the USG. Post hopes to conclude this work this year - last year over $ 100,000 was
successfully reversed. - GSO has negotiated very successfully with hotels in the UAE to provide nightly rates within USG per diem; extremely
1. Expendable Supplies: In 2009, post attempted to reduce costs by lowering inventory levels and placing more frequent orders. Unfortunately,
due to the lengthy and unpredictable customs clearance process, this actually cost us in productivity - supplies (including basics like paper and
pens) were frequently unavailable and customer satisfaction plummeted. In FY2010, we will explore cost savings through local purchases and
blanket purchase agreements with several supply vendors, which will significantly cut shipping costs, improve product rotation, and hopefully
allow us to reduce the time wasted between order and service delivery. We anticipate this will save post approximately $50,000 in shipping
costs, and reduce the number of man-hours spent on supply orders, tracking, clearance and delivery by 30%. 2. Fuel: In 2009, post forecast
efficiencies through the Fuel Master and Call Accounting Systems. The fuel meter did not work (due to flooding of water into the tanks caused
by poor drainage at the NEC), so we were unable to direct charge fuel. The telephone accounting system worked, but none of post's IT staff was
properly trained on how to set it up. This year, post sent an IT specialist to training and we will be able to direct charge for phone usage later
this year. We anticipate that this will save post approximately $25,000 per year. 3. Housing: In 2010, post plans to convert three dilapidated on-

"Green Initiative": 1. Green Initiative: Effective November 1, 2009 Amman will begin implementing automatic overnight shut down and early
morning power up of all Department of State OpenNet desktop systems to help reduce network energy consumption and energy costs, Post
anticipate saving ($5,000 - $15,000) during FY-10. 2. Post will purchase its first Hybrid sedan this fiscal year - which will cut fuel costs by 75% for
this one partuicular vehicle. The vehicle is electric/gas powered and averages 60 mg verses 18/22 mpg's. (Unknown U.S. dollar savings 1st year)

New management already reduced the number of newspapers $1700 for ICASS, is pushing for electricity savings (current power cost $600,000
embassy-wide), is looking into solar power, is updating time-wasting procedures at post or eliminating those with no benefit, is greatly
expanding BPAs, FMO is working to automate processes and cuff records currently done by hand, post is working to obtain language training
funds from FSI, is moving some personal-type services like dry-cleaning runs to the post American Association vice motor pool, FMO has
identified that generator diesel and office supplies were not being direct-charged (diesel savings to State Dept approx $26,000, supplies
$20,000 to ICASS), but has increased ICASS need by charging bulk maintenance supplies to ICASS vice 7901.
1) Elimination of one position in FMC as a result of Rightsizing study at annual cost of $22K with position to be reprogrammed to meet more
pressing needs to support E-Initiatives which will yield new efficiencies themselves. 2) Install compact fluorescent lamps as part of make ready
process. (Savings for 200 residences $50K annually) 3) Create a Management Notice on ways to reduce power consumption in houses and
offices, also use Niler, Arrival Seminar and hire an energy contractor to do an energy audit of high energy use residences. (Savings: $10K
annually) 4) Compound Chiller Upgrade. Improved cooling capacity with less power consumption. (Savings: $5K annually) 5) Cooling Tower
Upgrade in office buildings. (Savings: $5K annually) 6) Installed power factor correction equipment in office buildings. (Savings: $18K annually)
7) Control internal temperature in office buildings' to increase temperature by 2 degrees from last year. This will result in savings of up to 3% of
the total utility bill. (Savings: $21K) 8) Turn off non-critical PCs and electrical equipment during the non-operational hours. (Savings: $15K - $25K
annually) 9) Place printers on a network, thereby greatly reducing the number of desk-top printers mission wide. (Savings: $9K) 10) Renegotiate
telephone contracts to eliminate redundancies and reduce service and toll charges. (Savings: $4K - $11K) 11) Implement findings and

The GSO is embarking on new energy savings , or ‘green’ initiatives for this FY. With available seed monies for investing in these initiatives, the
Mission will be benefit in energy conservation as well as long term cost savings. These initiatives will encompass the Chancery, other
government owned facilities such as the CMR, leased office spaces and residential properties. The proposals and time line will be discussed in
January and will involve the participation of the MO, Facilities Manager, GSO, and FMO team. Estimated Cost $5,000.
1) Replace two leased vehicles (cost 23K per year) by purchasing two new vehicles (cost $55K). Assuming vehicles are in operation for seven
years this will save $106K over that time period. 2) As a continuation to its cost saving efforts started in FY07, post reports the following savings
of $239,700 realized through September 30, 2009: 1. $24,800 – Savings of 53% between FY08 and FY09 by eliminating the second Security
Escort Position, effective in FY08, cutting the cost under sub-object 1122, 1230, 1231, 1233, 1234 by almost 50% 2. $191, 600 total from Feb. 6,
2008 to September 30, 2009: - Keep the Shipment Clerk position vacant from Feb. 6, 2008 to August 2, 2009 - saving a total of $75,300 for 20
months. -Keep the Carpenters position vacant effective May 8, 2008 ($55,000) – 16 months (9/30/09). - Keep Supply clerk position vacant
effective March 2, 2008 ($61,300) – 19 months (9/30/09). - Savings are realized under sub-objects 1142, 1169, 1219, 1228 and 1246. 3 $17,900
– Savings of 41% starting in FY08 through end of FY09 by cutting the number of switchboard telephone lines and restrict official international
calls to IVG lines only ($10,100 in FY08 and 7,800 in FY09). Savings are realized under sub-object 2321. 4. $5,400 – Savings of 18% by reducing
the ICASS Vehicle fleet by a total 33%, selling 6 vehicles out of the 18 used by post since 2008. Savings are realized under sub-object 2521, 2611
Post continues its practice of advertising job vacancy announcements in local newspapers is only once. Due to Post’s unique nature, we
advertise in local papers in three languages- Arabic, English, and Hebrew. Past practice had been to run vacancy ads for two consecutive
Fridays. The annual estimated cost savings is $60,000. Post has been working to reduce its paper consumption through the use of digital
senders as well as a comprehensive SharePoint site. ICASS sections post vital information, forms, etc. on the site, as opposed to printing out
documents for distribution. For example, the Human Resources Section posts most of the USDH check in and check out information on line,
greatly reducing the need for photocopying, ink and paper, copier repairs, electricity. The annual estimated cost savings is $5,000. The Lazarist
Monastery Building required more electricity than was coming in from the city’s electrical grid. This meant that post has to run a generator
approximately 60 hours per week, and pay for fuel and repair and maintenance costs. Post worked with the landlord to have him renovate the
transformer in order to accommodate a higher electrical usage as was required by the lease. After four years of lengthy, taxing pressure, the
landlord finally did the work necessary, although he did not get the appropriate city approvals. Post continues to pressure him to fully complete
Final - Over the last several years post has taken several cost saving measures which will continue to be implemented in FY-10. These cost
saving measures have generated savings of $82,600 which helped post adjust its requirement for FY-2010 it requested from Bureau. Some of
these measures include: 1. Conversion of annual office machines maintenance contracts into on-call BPA's. Post spent $1,039 in FY-2009 and is
anticipating approximately $2,000 for FY-2010. If all of the photocopier machines were on the maintenance contract, Post would have been
spending $12,600 in FY-2010. Net savings of $10,600. 2. Restricted air tickets instead of full fare economy whenever and wherever possible.
Post will be spending approximately $65,600 on the tickets for all kind of travel in FY-2010. Had the policy of using restricted ticket was not in
place, post would have spent $82,100. Net savings of $16,500. 3. Ceiling on the overall cellular phone invoice amount for all users. In FY-2010
the savings due to the ceiling will be in excess of $22,000. Currently 110 cellular phones are being issued to ICASS staff and due to the ceiling,
approximately $200 per year will be saved from each cellular phone. 4. Motor pool runs are organized for multi tasks. Savings from the multiple
tasked runs will not be significant due to cheap fuel prices in Kuwait. Post anticipates savings between $5,000 and $7,500 due to this initiative.
FINAL: 1. Post has implemented a 48-hour week with staggered hours for the Motor Pool drivers. This ensures adequate transportation
coverage is provided day and night as required by Post operation needs. Drivers with night shift schedules incur night differential pay, instead
of the more expensive 125% to 150% overtime pay. Post has realized a savings of $6K by reducing overtime. 2. Post is reexamining all contracts
and BPA’s to look for cost-savings and cost-reductions through competitive bidding practices. The mobile phone contract will be rebidded this
year to find cheaper alternatives to the current contract. Anticipated savings are approximately $50K. 3. Post is going green by shutting down
the mainframe servers at night to conserve energy and reduce utility bills, without negative effect to Post operations. Anticipated resultant
savings throughout the year are $5K. INITIAL: 1. Post has implemented a 48-hour week with staggered hours for the Motor pool drivers. This
ensures adequate transportation coverage without having to incur additional cost by way of overtime payments. Additionally, Post is direct
charging other agencies for use of Motor pool services. Post has realised a savings of $10K ($6K by way of overtime and $4K by direct charging)
2. Post is going green by replacing the current standard lighting fixtures by energy saving light bulbs in the warehouse and residential units to
Cost saving measures implemented in FY 2009 include: 1. Tighter control on hiring by freezing newly vacated positons for 90 days to evaluate
continuing needs for the positions. 2. Tighter control on personal long distance calls made on official phones and cell phones. 3. Tighter control
on overtime. 4. A previously implemented policy for buying partially restricted fare air tickets instead of full fare economy tickets. Estimated
total savings is $35,000.
Post is scheduled to have its new NEC ready by 2014, and started now planning on outsourcing some of the services. Since it is too early to get
a "good estimate at this time", Post can only project some $ 150,000 gains, but this amount can be offset by hiring new specialized NEC
Maintenance Personnel. The saving initiative which we started last year and this year is trying to limit the use of printers and printing paper by
eliminating some desk printers and replacing them by Share printers ($ 12,000), getting employees used ot print on both sides made Post plan
on saving $ 6,000 in cost of paper and related shipping charges. New recommendation of usage of "Motion detectors" will also contribute in
saving costs - around $ 8,000 a year - in electricity consumption. These amounts are not apprearing in full in this budget submission since part
the money saved/or to be saved is bein offset by inflation and price increases. So we can the total saving initiative costs for this FY is around $
26,000 and of course we are planning on finding other potential areas where to find savings.
With the return of the Mission to an accompanied post and the change of the standard tour of duty to two years, there will be fewer housing
turnovers and lower make-ready costs. Full savings will be realized during the summer 2011 transfer season. The projected savings are $50k.
The Mission will strive to balance the increased motor pool services to expanded family member population by recommending increased use of
POVs and use of RSO-cleared commercial transportation services. Customer service will emphasize reliability of scheduled motor pool services
and promote the flexibility of safe commercial transportation and personal vehicles. Projected savings are $125k. The Mission will improve its
Accounts Receivable Program which includes cell phones, home and office land lines, to recoup funds owed the USG due to personal use costs.
Projected savings are $25k. Water pipe replacements are underway in housing units in Dhahran to reduce water loss and lower utility costs.
Projected savings are $25k. The Mission believes that energy expenses are our greatest opportunity. As part of the NEA/SA green energy
initiative, we will implement the following: (1) A residential campaign and provide training to address energy consumption (2) Weather proof
homes to reduce the escape of air conditioning and heating (3) Test the ability to place ceiling fans in compound housing. If adequate support

As identified in the Initial budget, post has been aggressively pushing vendors to EFT payments. This has saved an estimated $3,500 in costs
because procurement agents spend less time delivering checks to vendors, and more time focused on productive parts of their jobs. Post has
also been very successful at charging agencies directly for their make-ready costs for new residences. This has saved an estimated $30,000 in
ICASS funds already this year. We are also successfully billing agencies for their fuel usage to recover ICASS costs. We recovered $42,000 for
ICASS in Q1, and anticipate similar amounts for the remaining quarters.
ICASS Overtime charges in FY2009 exceeded $400,000. In November Post management has modified procedures and internal controls in an
effort to reduce these charges in FY10. Post policies have been changed. Our expectation is that our saving will exceed $125,000 the first year.
2) As part of "Green Initiative", Post will automatically shut down computers each evening. This is expected to reduce the electricity
consumption upto $28,000.
In this fiscal year, one of the main cost savings initiative for Mission Libya is the consolidation of the Embassy onto one location. The return of
the second Embassy compound lease "the Annex" where all management sections were located saves $161,999. In addition, as old residential
leases come up for renewal, post is scrutinizing whether those leases should be renewed based on posts housing policy. Recently one of the
very first residential leases was not renewed as the home was too large for the USDH assigned to it. A smaller residence based on rank and
family size was obtained saving Tripoli an additional $21,796. Our IRM's "green effort" has also doubled as a cost savings initiative. Each
evening at 7pm, all computers are remotely turned off, thus reducing electricity usage by over 65 computers for over 12 hours. It is unclear
what the total savings will be, but utility costs are expected to decrease. Additionally, duplexing printers and dual monitors are expected to
decrease paper usage, potentially saving $5,000 annually in paper costs. Post now has landlines. In addition, post has working IVG and VOIP
lines. These lines became functional in recent weeks so it is too early to measure the cost savings, but previously all calls, both local and
international, were made with cell phones. As post transitions from 100% cell phone usage to landline usage, post expects to see decreased

Tunis has established a Green Program to encourage recycling, energy conservation and to reduce resource consumption. A paper-saving
campaign has been implemented with the goal to reduce paper consumption by 20%, which is estimated to save post $2,500. Utility
consumption is tracked by residence so that we can target excessive usage for reduction. The Building Automation System will be serviced this
year. We anticipate that this will improve efficiency and reduce electricity usage on the chancery compound by 5% - 10%. If this goal can be
achieved, it will result in $30,000 cost savings next FY. Because post has a large number of LES supervisory staff who have never had
supervisory training during their careers, post arranged for FSI instructors to provide a regional supervisory training class in Tunis in February
2010. This resulted in over a $10,000 savings in travel costs to send LES away from post for the training. Post is enforcing the use of Comp time
instead of paid overtime for work performed outside of the normal work schedule. This has resulted in a reduction of 1500 hours of overtime
this fiscal year, a savings of $8,500.

1) Post is in the process of implementing Direct Deposit for LE Staff's salary payments currently paid in cash. Annual savings in bank withdrawal
fees - $11.7K. 2) Post has invited a certified Training Instructor from REDC Bangkok to conduct "Management Skills for Supervisors" at Post
instead of sending 5 LE Staff to outside training. Estimated savings - $14K 3) Procuring appliances locally io overseas allows Post to save $7K
annually in transportation cost. Final. 1) Post has implemented Direct Deposit for LE Staff's salary payments paid in cash. Annual savings in bank
withdrawal fees - $11.7K. 2) Post has invited a certified Training Instructor from REDC Bangkok to conduct "Management Skills for Supervisors"
at Post instead of sending 5 LE Staff to outside training. Estimated savings - $14K 3) Procuring appliances locally io overseas allows Post to save
$7K annually in transportation cost. 4) Due to new cell phone plan implementation Post will save about $5K in FY10.
-Post concluded a new groundskeeping contract which incorporates snow removal and grounds maintenance. This arrangement will save post
at least $20,000 annually over FY09 expenses as in-house resources/supplies will be used to augment this contract. -Post outsourced airport
transportation services to a local rental car company resulting in savings of about $32,000/year by allowing Post to freeze three driver positions
and assess associated outscourced fees to TDYers who constitute 75% of airport transportation service. -Post realized $19,500 in savings by
implementing a new TDY policy limiting expeditor services to VIPs and incoming/outgoing PCS USDH members/families. This new policy
allowed Post to freeze the Expeditor position (FSN7).

At the direction of Post ICASS Council, Management is currently reviewing the significant increase in ICASS overtime in FY09. Post budgeted for
PSC overtime this year at 15% and will track overtime costs more closely. To more accurately reflect overtime usage, Post will review
motorpool usage logs and begin direct charging individual agencies for their usage. Post also anticipates the hiring of additional drivers and the
new human resources clerk to reduce overtime in these two sections. Post expects to save approximately $20,000.
Energy conservation: Post continues its drive to go greener by periodic dissemination of “Green Grams” from “I.M. Lean” creating awareness of
overall electricity consumption, consumption by household and occupant, as well as office and area. In addition, suggestions on how to reduce
consumption are regularly disseminated. Facilities group is installing motion sensors in open areas, hallways and restrooms and turning off
water chillers during office hours. This initiative saved $40,000 last year and FY2010 savings estimated at a further $110,000 or about 20% of
electricity costs. Local vendor contracts are being reviewed and renegotiated. This includes Post cell phone contracts, janitorial collection, and
other miscellaneous contracts, etc. Estimated savings at 20% on these contracts amount to $8,000. Online Distance learning, bringing the
trainer to post and regional training travel is being encouraged instead of travel to the U.S. which is at the other end of the globe from Sri
Lanka. Estimated savings by this initiative amount to $25,000. Local vendor contracts are being reviewed and renegotiated. This includes Post
cell phone contracts, janitorial collection, and other miscellaneous contracts, etc. Estimated savings at 20% on these contracts amount to
$8,000. Online Distance learning, bringing the trainer to post and regional training travel is being encouraged instead of travel to the U.S. which

FINAL: As you will see in unfunded priorities 2 and 3 below, post has undertaken an aggressive position to energy consumption in the USG
residences. For this purpose post issued a mission notice asking USDH employees and their families to reduce usage of lights, A/C’s,
dehumidifiers, air filters, and ceiling fans in rooms not being occupied. Because this notice went out on 11 April, 2010, results can not yet be
quantified, however, post expects savings of $4,500 during remainder of this fiscal year. INITIAL: After several months of hard negotiations with
the different agencies of the Government of Bangladesh (GOB) -- The National Board of Revenue, Duty Drawback Disbursement Office (DEDO),
and the Ministry of Foreign Affairs (MFA) -- Post was successful in obtaining a GOB Value Added Tax exemption for the local guard services.
Because of this exemption Post will be able save at de minimus USD $39,400 per year on VAT charges.
1. The embassy successfully negotiated favorable rates with the new telephone service provider. Besides post has implemented new cell phone
policy and greater controls on cellular phone usage and calls by developing post's phone billing system which will save about $15,000. 2. Post
increased use of restricted airfares, whenever it is practical to do so. Savings have been directed to more FSN training. The cost of a restricted
ticket versus an unrestricted ticket is about $25,000, post is evaluating the policy whereby restricted tickets can be purchased for other travel.
In FY 2009, better controls were implemented on identifying fuel issues made for the running of the generators set up at the 320+ residential
properties that are occupied by the various Agency employees represented at post. Instead of absorbing these costs as an ICASS cost, they are
now identified and direct charged. It is estimated that ICASS costs for fuel issued to run these generators were reduced by approximately
$400,000. Post will continue the direct charging for fuel in FY 2010.
In FY 2009, Kabul consolidated 2 O&M contracts that cost $9+ million into a single contract. By consolidating some of the services to one
contractor and taking over the rest of the services ourselves, to be performed by our FMS section, post has saved approximately $3+ million in
FY2009 and will continue the cost savings into FY2010.
Major progress has been made during the past year to reduce operating expenses through changes in consumption patterns and investment in
wide-ranging greening initiatives. As examples: -We purchased and installed timers on all home residential generators enabling residents to
program down times while working or away from post (net estimated savings: $50,000 or more, depending on success in training residents to
take the initiative). -We implemented an automatic script that shuts down work stations in the evenings and weekends, subject to manual
overrides when people work during those periods (net estimated savings: $40,000). -We replaced paper towel dispensers in restrooms with hot
air “Jet Towels” (net estimated savings: $20,000). -We replaced incandescent light bulbs in residences with condensed fluorescent bulbs (net
estimated savings: $29,000.) -We are gradually reconfiguring the vehicle mix of the motor pool fleet to increase mileage, including the addition
of electric vehicles (net estimated savings: $5,000, and increasing over time as more vehicles are replaced). -We painted the roof with a
reflective coating (net estimated cost savings: currently unknown). -We are piloting several rainwater harvesting systems in several residences
(net estimated cost savings: $3,000 in labor and delivery costs since water is trucked into residences). -We are recommending that the ICASS

SCORECARD Number 11: $50K In FY-09, post successfully implemented E2 travel at Embassy and 4 consulates. Instead of inviting employees’
from each consulate for training in New Delhi we sent 2 employees from New Delhi to consulate to train various employees at consulate. This
resulted in a saving of $12,500. Similarly, last year we expand the training program in FY-09 to invite trainers at post instead of sending
employees to Bangkok and Charleston. We invited trainer for Accounting I, Supervisory Leadership and Travel policy, rules and regulations, at
post, this resulted in a saving of $37,500. Also it benefited other agencies at post. $350K In FY-09, post implemented to direct charge the
residential apartment electricity usage to occupying agencies which were previously charged to ICASS. This decision was taken because of
increase in cost due to inflation with limited funding. We successfully implement this direct charging method, resulted a saving of $350K. $50K
In FY-10 post plans to implement its top priority unfunded item of improving energy efficiency mission-wide by installing energy saving
equipment, panels and windows. This will result in saving of approx. $50K each year.
Post Assignment Travel related expenses: These expenses are now properly charged to PAT funds rather than ICASS. In the past, post had
assumed the cost of off-loading personal shipments and charged it to ICASS. We now properly charge PAT travel authorizations for these
expenses. While the cost varies based on the size of the shipment, we estimate the cost savings to be approximately $1000 per regular HHE
shipment. E-ticketing and Restricted Fares: With airlines in Tashkent developing the capability to issue e-tickets, post plans to institute the
purchasing of restricted fare tickets. With this change in policy, we estimate we'll save up to $250 per ticket, approximately $20,000 per year.
Implementing ICASS TDY policy: With the new guidance recently on charging for ICASS TDY charges, we have established a new post policy in
accordance with that guidance. We receive a number of long-term TDYers here and in the future we should be able to charge specific agencies
for the ICASS services these TDYers receive. A rough estimate of savings is between $5000 and $10000 dollars annually. Recycling
program/energy-efficient lightbulbs: We have recently established a post recycling program. The proceeds of the program are being used to
purchase energy-efficient lightbulbs in residences, which will further reduce our electrical costs. Potential savings: $1000. 45/48-hour
Solar Powered Hot Water/Photo-Voltaic Outdoor Lighting -Post is currently working with OBO to introduce solar-powered hot water heaters
for the compound buildings; in addition, Post is requesting OBO to consider and include photovoltaic and other solar-power initiatives to
decrease utility costs (as part of the compound security lighting project). Savings are difficult to quantify until further decision-making has
occurred. Decrease water expenses - Post is installing additional automatic shutoff valves around the compound in an effort to lower water
waste. Post expects to save aprox $2,000 in water expenses. Decrease telephone costs -- Several years ago, in a cost-savings initiative, Post
blocked calls from landlines to cell phones. This has been a source of frustration and annoyance and has been eroded over time as sections or
officers lobby to have their landlines unblocked. Post has invested in a cellular gateway and unblocking landlines, while monitoring the effect
on telephone costs. In addition, Post has invested in VOIP to decrease costs of calls to neighboring countries and areas outside of IVG range in
the U.S. Expected costs savings are $4,000 Overtime reduction - In FY2009, post spent $66,700 in overtime costs. In FY2010, Post will work to
reduce overtime costs by 15% through improved planning and changing work plans.
Belmopan Cost Saving Initiatives Belmopan FY 2010 cost saving initiative will primarily focus on electrical energy and water consumption
reduction. In order to achieve results in these areas, we have looked at the operations of the facilities and have determined that the majority of
our systems are optimized in regards to energy consumption and usage. Nevertheless, we have identified three areas for potential energy
reduction. These areas are personal computers energy consumption, air conditioning system energy consumption and water utilization. Post
conducted an inventory of our Information Technology assets and concluded that we have approximately 150 devices on line operation on a
24/7 hours basis. Each of these devices consumes approximately 90 Watts. Post is investigating the possibility of turning off the PCs during the
periods when they are not in use. Our annual saving will be approximately $17,657 with this plan. Please refer to the table below. Daily 24
hours Daily 9 hours Operation Operation Qty of Units 150 150 Ave Power Consumption (kw) 0.1 0.1 Total kw 15 15 Total kw days 360 135
Annual KW Hours 131400 49275 kWh Cost 0.22 0.22 Total Cost $28,251.00 $10,594.13 Cost Savings $17,656.88 We have recently replaced all
the thermostats in the CACs and are in the process of fine tuning them in order to reduce the operation cycles of the units. These new
- Post automatically shuts down all workstations overnight and this measure saves approximately US$20,000 annually. - In preparation of the
Consolidation of AID/NAS/State Warehouse operations, post has kept two warehousemen positions vacant for up to one year saving around
US$ 30,000. - Post has saved US$10,000 by using Vonage lines to make long distance calls. - The installation of waterless urinals saves 40,000
gallons of water per year per urinal. This translates in savings of US$9,600 per year. - Post will keep one Supervisory Voucher Examiner position
vacant for 7 months and this will save around US$16,200. These cost savings initiatives have allowed Bogota to hire a part-time nurse and a full-
time LES GSO assistant in Cartagena and to allocate a minimum amount of travel funds in support of our new Embassy Branch Office.
INITIAL - Post is renegotiating the telephone contract and expects to reduce $9,000 in spending in this area. Post recently changed the
contractor for the pouch transportation services and expects to reduce spending by $8,500 in this area. FINAL - Same as above and also post
estimates savings of $11,500 with the recent implementation of the VoIP system.
(1) WAREHOUSE $25,000- Initially Post had proposed outsourcing the outfitting of the new workshops to local contractors. After revisiting
these plans Post has projected that it may be more cost effective to utilize available LES labor for part of this project. Post is projecting that the
realization of possible savings of $25,000 more than justifies taking this option even if it means there may be some delays in the completion of
the job. Post believes that any delays in time afford the opportunity for the identification of additional funds needed for the total completion of
the project.(Post is considering a warehouse pilot project involving warehousing away from Post. It is anticipated that this can lead to some
cost savings in the out years) TRAINING-30,000 After reviewing requested training for FY 2010, Post was able to identify some areas where
training needs are the same across some sections. Post will explore the possibilty of bringing the trainer to Post as opposed to sending several
employees away for the same training thereby reducing spending on air-fares and perdiem. Post should realize savings of $30,000 from the
implementation of this initiative. (3) OFFICE SUPPLIES $15,000- As a cost saving measure as well as an effort to achieve compliance with
Secretary's Clinton's Greening Initiative, Embassy Bridgetown will encourage all members of staff to participate in our main greening activity of

Post has been conscientious and aggressive in seeking ways to reduce costs in this highly inflationary environment. Cost savings include: A)
Eliminated five of the originally frozen eleven positions due to position restructuring in the GSO section, cost saving estimate $123,900 B) Web
based applications have resulted in reduction of printing services, cost saving estimate $3,700 C) Warehouse space was reduced by 44%
effective January 2009. Cost saving estimate including rental and utility costs: $38,000 D) Post keeps on recording purchases and services
subject to tax reimbursements. The submission to the Argentine Government is done every four months and reimbursements are received
within 8-12 months. Although reimbursement is not received during the current year it is officially processed and allotted in the "Recoveries".
Average savings per year: $147,000 for ICASS Traditional and ICASS LGP. E) Rental of dumpster containers was cancelled since this service is
provided at no cost by the Argentine Government, cost saving estimate $ 5,400 F) Post continues to power down all computers at the end of
the work day and during week ends to save electricity. The computers turn back on at 5am.
INITIAL:1) Post continues to convert local currency contracts to USD contracts thus taking advantage of the parallel rate which exist in
Venezuela. Currently the parallel rate is more than 2 times the official rate, thus allowing renewing contracts to be negotiated at substantially
lower amounts. In some cases as much as 30-40%. 2) Post is looking at outsourcing all weekend motor pool airport runs. Due to post security
reasons, all airport trips require the use of armored transportation. Also due to local compensation laws, drivers are paid premium and holiday
pay. Also the driver must be compensated with compensatory time off according to Venezuelan law causing staffing shortages. The estimated
savings in outsourcing motor pool for weekend airport runs could result in $3,500 savings per year based on 2 drivers working a weekend shift
for 12 weekends a year.
Septic/Sewer Tank: This project involves building a 45,000 liter water tank, which will be filled with by a truck carrying 30,000 liters of deep well
water. Cost per truck is $145 instead of the expensive treated utility water costing $10 per cube. This tank will be used for watering plants and
cleaning and maintenance of outdoor areas. This is a long term cost savings program. Savings in 2010 will be minimal. The cost of the filling up
the tank for the first time will be high and the price of treated water is rising. Nevertheless post expects a net savings of $500 this year using
untreated water outdoors.
1. Post will continue to monitor the use of cell phones for personal calls made by employees. Post will continue to bill employees for personal
calls made and the Embassy will be reimbursed. Cost saving in charges will be estimated at $3,500.00 2. Post will continue to use restricted
fares for all travell where possible. Post will save about $3, 700.00 3. Post will utilize new generator in May 2010 at 50 hours per week to
reduce electricity costs. Cost saving is expected to be aobut $25,000.00 .
Use of compensatory time versus overtime continues: est. $20K savings per year. E-voucher continues in place saving time looking for a
voucher as well as potential overtime: estimated savings TBD. Use of free tickets granted by airlines as a consequence of miles traveled:
estimated savings $10K in FY09. Use of restricted Tickets: estimated savings $2,000. On line training: estimated savings $2,000 Voucher
Examiner training and $2,000 English Writing for Property Supervisor.
1. Switching from 150W incandescent security lights to 40W compact fluorescent spotlights will save an average of $1,000 per residence in
electricity costs, for a total of $5000 a year. 2. Post provides compact fluorescent bulbs for residential use. Switching out one incandescent bulb
for a fluorescent bulb saves $74 per year – with an average of 50 bulbs per residence, savings is $3700 a year in electricity costs per residence
or $18,500 total..

1) Post has embarked on a replacement and overall reduction effort in the motor pool to dispose of gas-guzzling older vehicles, some of which
were unnecessarily armored. The first tranche of new vehicles has recently been put into service, and the post is working to finalize the list for
this year's purchase which should complete the initiative. While we expect savings on fuel and maintenance costs, post will not know the
amount of those savings until actual operating expenses are known: $30K. 2) Post has continued the program to bring trainers to Kingston for
broadly applicable training courses rather than sending employees to the U.S. This FY, that effort includes trainers from Johnson Controls and
York as well as GFS Charleston and other U.S. based providers: $45K. 3) Post remains at the forefront of State/USAID administrative
consolidation and has gained approval to consolidate HR services beyond the previously limited degree approved by the JMC. Post is also
investigating the possibilities for consolidation of IT support: $30K
Post is replacing the photocopy machines that were leased. The current lease agreement includes a minimum consumption clause. GSO
analyzed the consumption and noted that most months post did not reach the minimum level of consumption. Post decided to invest $30,000
to purchase copiers and scanners . In March 2010 post will terminate the leasing contract. The net expected savings per year is U$ 20,000. Post
has started a committee to analyze "green initiatives". Several ideas were discussed including: - More efficient use of water by changing garden
irrigation systems. - More efficient use of electricity by increasing awareness of US employees of their electricity consumption. - Use of timers
to turn off lights at chancery. These initiatives are at their planning stage and no cost has been estimated yet.
FINAL BUDGET COST SAVINGS AND INITIATIVES Post continues our cost savings initiatives and strives to develop new savings ideas. 1. $25,600
per year in estimated savings resulting from changes in the work schedule of Facilities Maintenance workers. The standard work schedule for
the Chancery technicians to include both Saturdays and Sundays as part of their normal work week schedule will greatly reduce routine
overtime and compensatory time. Reduction in the amount of compensatory time will also allow for better scheduling for work and vacations
using annual leave. 2. $9,600 per year in electricity savings from the installation of power factor correction coils on our main electrical
distribution network. OBO provided $40,000 for post this project, which will provide a total return on investment in 4.2 years. 3. $14,000 per
year from the reduction of application of pesticides at housing pool residences. Instead of spraying we have implemented a non-chemical, safe
methods system. In severe cases that warrant the use of chemicals, only approved products are utilized by Facilities staff. 4. $3,000 per year-
Post has also implemented an energy efficiency program of changing out the obsolete ballasts and fluorescents lamps on the 4th and 5th floors
of the Embassy to energy efficient bulbs. 5. The Embassy Chancery electricity contract has just been reviewed with our electricity provider. Our
Since early FY2009, Post focused on implementing new measures to reduce the electricity consumption in the new embassy compound. In
order to achieve this goal, Post began to limit lighting along with better manipulation of the Building Automatic System (BAS), which resulted in
a $100,000 cost savings. Post will continue to implement this method to save money.
Post expects to save up to $700,000 in the following three years by investing in the telephone infrastructure to take advantage of cost savings
through reduced toll charges for A) international, B) regional, C) Local, and D) cellular calls. This will be achieved by upgrading the Embassy Pabx
to the latest version of software and hardware to enable full implementation of VOIP. We will discontinue all OPX lines throughout the country
and replace them with systems that have no recurring costs. Implementation of new “mobile” technology will allow the increased security of
our phone numbers and systems and also increase efficiency of the switchboard by reducing the numbers they track to find employees. The
international toll call cost to the U.S. will be reduced to virtually zero via the VOIP gateway, and the cell phone bridge will transform all landline
to cell phone costs to cell phone to cell phone (which are predominately free with the subscription). The key cost factor in all of the telephone
upgrades and new system implementation is to utilize the Internet connections currently funded and in service at all of our consulates and
consular agencies. We are going to utilize a joint path approach to ensure that we route all of our VOIP and similar services over the existing
path to eliminate the majority of the costs in the different call categories. IPTV Network The embassy currently has over 40 individual
1) Energy Saving: Chaired by the Charge, Post’s “Green Team" has recommended the use of energy saving bulbs. Post plans to change the
obsolete ballast and fluorescent lamps to energy efficient type. The Chancery lightning system has more than 10,000 fluorescent tubes. Post
plans to reduce the Chancery electricity consumption by approx. 35% ($85,000), as well as the replacement costs for lamps and tubes (approx.
$4,000 in savings). 2) A/E Services: Post re-negotiated the services provided by the local exchange house contractor and took the A/E services
in-house. Savings: $15,500 per year.
Post hopes to reduce telephone charges by implementing Voice over the Internet Plan (VOIP) this fiscal year. Last year post was unable to
complete this installation. Post anticipates a saving of $10,500 in long distance calls this fiscal year. With the introduction of the DPO post
anticipates a saving of $800 per annum in pouch cost. Post will continue to use restricted airfare for post travel. So far post has seen a saving of
over $3,900 by using restricted airfare travel.
Mission Canada ICASS staff continue to pursue cost savings as an integral part of all management activities. We have doubled our use of Digital
Video Conferences (DVCs), of which we now operate hundreds per year, in order to save employees' time and travel costs. Replacing our large
photocopiers with multi-function devices has reduced our need for separate scanners and printers, and saves our warehouse and offices from
stocking multiple models of toner cartridges and other supplies. We shut down our computers at night, do more double-sided printing, use
energy-efficient light bulbs, and shorten times in which devices go to "powersave" mode. We estimate the savings in the these areas at $6,000
annually. A decision to base our network of BlackBerry mobile devices in Ottawa, rather than Washington, saves $6,000 annually ($50 per
device), while an integrated contract with the telecom service provider has "pooled" all our BlackBerry users' airtime, so that far fewer minutes
go to waste each month. Our ambitious, ongoing program to manage constituent posts' information systems from Ottawa saves the hiring of
dedicated technical staff at posts, who (if hired) would perform the same functions less efficiently and would make less effective use of training
and other resources. In fact, across the Mission we made a significant shift toward on-site training and distance learning rather than have

Training: Post is planning to have the supervisory skill training I and II at post. If this happens post estimates savings of aproximately 24,000 of
the amount budgeted for training. During FY 2009 Panama worked on an electricity reduction program. Last FY post saved aproximatley $400K
in electricity by swithching off more than 50% of all parking lot lights, by turning off almost all lights of the NEC main building after 7:00 p.m.
and by installing motion on/off sensors in work rooms and office areas. As a long term project, post is seeking permission form the Department
to install cutting-edge green technology products that will reduce NEC electricity cost, est. saving $200K.
1) Post implemented VOIP lines in FY09. This significantly reduced the need to make international direct-dial calls and is far less expensive. Post
regularly encourages employees to use the VOIP lines to reduce costs, and the conveniece of the VOIP lines has been well received by all
American officers. In last FY post did see a slight savings of $2.5K which was somewhat offset by the costs of setting up our Blackberry program.
In this FY, post hopes to see up to $10K in savings. Post has tightened up its program of employee reimbursement for personal phone usage,
which is also resulting in modest cost savings. The new Blackberry program is also expected to streamline after-hours communication and
replace several official cell phone accounts. 2) With the new Health Insurance contract in place as of Aug 2, 2009, post will save at least 10% in
the premium costs annually now that the employees have to contribute a 10% co-payment. Annually this may save up to $15K. 3) Post is using
restricted air fares for travel whenever possible. For one R&R last fiscal year, the use of restricted airfares saved over $3000. This fiscal year,
use of restricted tickets for official travel has saved at least $3500. Savings per ticket from Paramaribo to the common US entry point of Miami
average $500 - $600 per ticket. 4) Post has reviewed overtime usage and has taken measures to ensure that all overtime is more carefully
INITIAL: VOIP: The Information Management Section is exploring the idea of installing VOIP. We currently spend 35k per annum on overseas
calls. A 20% reduction in cost with this new system should realize $7,000 per annum. Paper Usage: Over the past 5 years post has spent an
average of $24,700 annually on office supplies. Copy paper contributes to a large percentage of this cost. Post has embarked on a program to
reduce the use of paper. For example, we are encouraging double-sided printing wherever necessary and encouraging the storage of electronic
documents versus paper copies. We are now distributing 95% of pay-slips via e-mail. We anticipate a reduction in paper cost by $5,000. USE of
Other Agencies' Excess Property: The GSO has salvaged 3 vehicles from the excess property of 2 agencies. The estimated life on these vehicles
is 2.5 years. This action has deferred the cost of purchasing 3 additional vehicles to meet growing demands for transportation. This demand has
been triggered by the re-location of the warehouse to another sector of the city from which commute is difficult because of often traffic
gridlocks, and; the increased demand for houses in the suburbs which has caused many of our residences to be less concentrated in one area as
they were before. The 7.5 years from these vehicles should equate to approximately to 75% of the value of a new vehicle ($19,000) FINAL:

Post has been invesitgating the possibility of installing VOIP in order to reduce the costs of long distance phone calls. Post has also been
monitoring the use of Blackberries to determine the necessity for specific personel. Post has also terminated the lease for a house that was
used to house several facilities personnel due to a large number of leased housing in that area. As a result of the earthquake, we no longer have
leased housing in this area, thus it was no longer necessary to continue the lease payments for the facilities house.
FINAL & INITIAL Post implemented a VOIP system that we estimate saved 15k in long distance charges. Post added staff to the DPO in order to
avoid storage fees that were being incurred at the airport leading to a new savings of 10k. Post is making use of training at post vice sending
staff for training resulting in an estimate 75k in savings. Reduced TQSA rates for arriving and departing employees are bieng used and the
number of days of perdiem paid under TQSA is also limited. Negotiated hotel rates are also signficantly lower that per diem rates. Estimated
annual savings are in excess of 10k.
Cost savings Embassy San Jose is actively promoting Distance Leaning classes. Both FSI and the Financial Service Center in Charleston have
increased their online learning libraries. Post's HR section requires that all employees exhaust their online training options prior to attending
classes outside of the country. Estimated cost savings to Post's travel budget is $12,000. Post continues to work with FRC, FSI and RM to
coordinate training opportunities at post. This year San Jose will host the Regional Budget Techniques class. A little effort by Post's personal to
arrange the venue and coordinate the event will result in free training for 5 FMO employees. Charleston pays for the trainer's travel and the
venue. Estimated cost savings to Post $15,000. Post will explore shifting publications to electronic distribution. Cost saving to post estimated at
$8,000. Technology continues to change and the Embassy must change as well. The mission is purchasing blackberries for employee's whose
duties keep them away from the office. Once the blackberries are put into use the Embassy will do away with their cell phones. Post hopes to
see a decline in cell phone call charges and increased employee efficiency. Estimated cost savings to Post $3,000. Post is reviewing electrical
usage in the Embassy and the residences to become more environmentally responsible with the aim of saving natural and monetary resources.

Total yearly estimated savings on electricity for residences and compound $48,000: To gain buy-in from all areas of our embassy community on
reduction of utility costs, we have disseminated Utility Costs Summary information on both residential and Chancery compound utility costs.
This way employees can compare their consumption with others, and can monitor their progress in energy reduction. We provided information
on proven methods to reduce costs and save energy. Post has installed motion-sensitive lighting in all areas of the Chancery including
bathrooms, offices and conference rooms. Post initiate a project to plant trees around the Compound, this new initiative will help to reduce
direct sun on Chancery buildings thereby reducing year-round air conditioning requirements in this tropical environment Total yearly savings
for water expenses $18,000: Post has dug a well on the Chancery grounds to ensure adequate water during the dry season, and replaced grassy
areas with trees that require little water.
) Post continues to look at hiring levels when employees are replaced and hire employees at lower grades, initially, and to provide incentives
for full performance. Last year Post hired three positions at lower grades. Estimated Savings ($30K. 2) Post Accounts Receivable system
continues to recoup expenses and keep expenses down for telephones, transportation, and other recoverable costs; 3) Post continues to
review of expendable supplies provided and stocked in order to reduce the quantity and duplication of unneeded items and direct charge
agencies for special items (pens, of which Non-Expendable, which previously stocked 40 different pens/pencils, now only provides basic (blue,
black, red, NO. 2 pencils) choices; 4) INITIATIVE TO REDUCE TELEPHONE EXPENSES: IRM has installed a new router software that identifies all
local calls on official lines as station-to- station as opposed to cell phones, which are more expensive. Post is studying the cost impact of this
initiative. COST Analysis reflecting Post saving initiatives: Telephone: Post paid $42K (2009), $48K (2008), $47K (2007) and $51K (2006) TOTAL
Savings $9K; object 2321, $13K (2009), $12K (2008), $15K (2007) AND 21k (2006) (FOR FINAL BUDGET )TOTAL SAVINGS $8K; object 2322.
Electricity: expenses were: $562K (2009), $611K (2008). FINAL BUDGET Comments: Final Savings $49,000. INITIATIVE TO REDUCE ELECTRICITY
1. In Santo Domingo's tropical climate, attention to the high cost of energy consumption relating to air conditioning is critical. Post's future
replacements of obsolete split pack air conditioners will have a SEERs (Seasonal Energy Efficiency Rating) of at least 13. The average difference
in cost between an energy efficient unit and one with older technology is $175. In light of the annual cost savings in electricity consumption per
unit of $675, the payback time of the differential is only 4 months and the payback time of the entire unit is 13 months. Despite budget
constraints, Post hopes to replace a minimum of 150 dilapidated, energy-guzzling units in ICASS offices and in ICASS's residential appliance pool
which will result in net savings to the USG of $93,000 in the second year alone and more in years to follow. 2. Enhancements to the training
room in the GSO compound will make the facility one that meets Washington and Charleston's standards and that could be used on a regional
basis. That is, in fact, our goal: to invite ICASS trainers here to provide instruction needed by our staff, thereby limiting expenses to trainer
lodging and per diem and reducing our ICASS employee training costs by $30,000. An extra bonus would be the attendance of employees from
other WHA posts that would virtually guarantee a livelier exchange of ideas and foster peer relationships. 3. A shift to outsourcing of moves of
1) GSO is currently negotiating the Embassy cleaning contract. The cost of this contract increased by $45,000 from January to September due to
the increase in the local minimum wage. By cutting back on the frequency of cleaning and the hours of the crews post plans to save
approximately $75,000 over the current annual cost. FINAL: The new contract has been implemented, however this cost savings has been much
less than hoped. The estimated savings is $20,000 per year. 2) The IM section started shutting down all computers from 7 p.m. to 5 a.m.
Monday through Friday and all day long on Saturday and Sunday. The annualized savings are estimated to be $50,000. FINAL: We expect these
savings to be realized through the end of FY2010. 3) Approximately 50 employees still work a 44-hour work week. We continue to study the
feasibility of converting these employees to a standard 40-hour week. Estimated cost savings is $55,000 per year. FINAL: This is still under
consideration.

				
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