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Punctuality Notice to Employees

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					                     MODULE
          Self Improvement

                      LESSON
The First Stage of Success is
   Just Showing Up! Proper
     Workplace Attendance
Resources
Pre-Quiz


Sample Worksheet


Marvin Role-play


Nate Role-play


Self-assessment


Situational Judgment Questions


Video Link   RPC
Think and Discuss

Why is proper workplace attendance an important habit
 to cultivate?

Why is it important to have a reputation as a punctual
 person?
Lesson Rationale:

Proper workplace attendance is a basic starting point for workplace success. It is simply expected
of each and every employee. An employee who is late to work regularly, or even occasionally, is
not meeting the expectations of the organization. Chances are, this employee will not be able to do
as well on his or her assigned work tasks. Beyond that, the employee will develop a reputation of
being unreliable, disinterested, and uncommitted. This behavior could lead to reprimands from the
boss, and ultimately dismissal. An employee who is late to meetings or workplace events is also
hurting him or herself. He or she is likely to miss out on important information, and be less able to
perform successfully. This behavior will also give rise to irritation in others in the workplace, who
are unable to count on the employee to be present at the expected time.

This lesson displays the importance of proper workplace attendance and the consequences of
tardiness or absence, beginning with a quote, anecdote, and video vignette. In an activity, you
identify reasons why people are late or miss work as well as strategies that can be used to improve
attendance. Three role-play exercises allow you to act out and discuss different workplace
scenarios in which negative consequences result from attendance problems. A self-assessment is
also provided for you to get a feel for how you are doing personally in the area of punctuality.

Punctuality is not a guarantee of success in the workplace, but lack of attendance does guarantee
failure. By taking care of getting to work and work events on time, you will be putting in a crucial
part of the foundation needed to achieve the kind of career to which you aspire.
Key Words

     • Punctuality

     • Attendance

     • Cogs

     • Concessions

     • Strategic
 Proper Workplace Attendance Pre-Quiz
1. When arriving to a work meeting, which scenario is best?
      a. Arrive 5 minutes late because people are still getting situated anyway
      b. Arrive 15 minutes late because the real discussions don’t start until then
      c. Arrive 30 minutes late so everyone thinks you are very busy at work
      d. None of the above
      e. All of the above


2. Being punctual means more than being on time – it means being early.
      True
      False


3. Being late means:
       a. Showing up as little as 30 seconds after the scheduled time.
       b. Not calling to say you are delayed
       c. Arriving 5 minutes or more after the scheduled time, less is OK.
       d. Arriving 10 minutes or more after the scheduled time, less than that is OK if
        you are busy.
       e. None of the above
4. Being punctual means:
       a. Arriving on time
       b. Arriving 10 minutes early
       c. Arriving when you feel like it
       d. Arriving fashionably late
       e. All of the above


5. If you are going to be more than 5 minutes late to a meeting, you should
    ALWAYS:
        a. Give up and go back home
        b. Call ahead and tell the others you will be a little late
        c. Rush as fast as you can and hope you can make it
        d. Try to reschedule the meeting
        e. All of the above


6. If you are consistently late to work and to meetings, what type of image do you
    project?
        a. Uncaring
        b. Unreliable
        c. A busy employee
        d. Only A and B
        e. All of the above
Quote

                  “Punctuality is the soul of business.”

                                                - Thomas Chandler Haliburton




Quote – Think About It

1. Why is punctuality so important that Mr. Haliburton refers to it as “the
soul of business?”

2. What would you expect that Mr. Haliburton might say about an
organization in which the employees are not punctual? What will
happen to that organization?
Anecdote
One of the golden rules of the workforce is punctuality. It’s not enough to be on time; you
have to do everything you can to be at work or in the meeting early. Those who arrive
early and stay late are those who never miss information or contacts with important
people. The general idea with being punctual means arriving between ten and fifteen
minutes early for every engagement. If it means meeting your co-workers for a lunch
meeting, arrive 15 minutes early. How about punching the clock for work? You guessed
it! Ten minutes early! If you can’t punch in early, you should still arrive early and punch in
when it is appropriate.

Why is it so important to show up early as opposed to being right on time? You develop a
reputation as an industrious person. In addition, information that may appear insignificant
before you actually start work or start meetings typically surfaces before the designated
time.

Remember people count on you to be at work and to be punctual. You are a cog in an
organization’s wheel. A cog is a sprocket or small round part that makes a machine run
well. If the cog is missing, the machine does not run. We are all small and large cogs at
work. If one of us misses too much work or shows up late, the machine (our organization)
will not run well. If you are an employer with a bad cog, what would you do to fix the cog?
You got it! You replace it. Do not have a reputation as a bad cog. People count on you in
your organization.
                                                                    - A corporate manager
Anecdote – Think About It

1. Think of a time in which you benefited from arriving early to an event.
What happened? What would have happened if you had been late?

2. What would a person need to do in order to arrive ten to fifteen
minutes early for every engagement?
Video Link

RPC – Think About It

1. Were you surprised that no one was taking care of Charlie’s work
during his absence or trying to help him? Why do you think that they
acted this way?

2. How will Charlie get the information that was discussed in the staff
meeting?
Employers have very little patience with poor attendance
or punctuality because everyone else has the same
issues as the truant person, yet everyone else manages
to deal with their problems and issues without creating
conflict at work.
Sample Factors and Solutions to Poor Workplace Attendance




                                      What can people do about improving their
          Why do people show up                     attendance
            late or miss work?
 Not committed to work               Find a job that you enjoy and can show up
                                      for on time.
 Do not like the boss                Talk to your boss to resolve issues that lead
                                      to poor attendance. If it does not work, find
                                      another job.
 Lazy and tired                      Go to bed at a reasonable time.
 Poor time management skills         Prioritize what is important and why you are
                                      running late for things. Perhaps you need to
                                      not take on as much if it is hurting your
                                      attendance and punctuality at work.
 Poor time management for travel     Plan your travel for the unexpected. Leave
                                      earlier.
Absent Abby REVIEW QUESTIONS:

1. What do you think was the general feeling of the team when they
   realized Absent Abby wasn’t around to do her part in the project?

2. How do you think the person chosen to do Absent Abby’s job felt when
   he/she was selected?

3. Do you think Absent Abby is respected by her team? Why or why not?

4. What could Absent Abby have done if she knew she was going to be
   out of the office on such a busy day?

5. What have you learned about being accountable and present at work?
   Does the work stop when Absent Abby is not around?
Missed-Out Marvin REVIEW QUESTIONS:

1. What is the moral of the story for Missed-Out Marvin?

2. Is it possible that a person could miss out on fun and interesting events at
   work if he/she is absent or plays hooky too often?

3. Besides missing out on a chance to go to the NBA ALL-STAR game, what
   else happened to Missed-Out Marvin?

4. Was he disrespected in any way?

5. Why do you think that happened?

6. Would you have respect for a person who played hooky often and didn’t
   regard his work seriously? Why or why not?
No-Show Nate! REVIEW QUESTIONS:

1. What do you think is going to happen to No-Show Nate in the next 20
   minutes or so? Will he have visitors? Who do you think his visitors will
   be?

2. Is it possible that No-Show Nate made too many promises that he
   couldn’t possibly keep? How could he have handled the situation more
   effectively?

3. Why do you suppose he would make a commitment to be at those
   meetings and then not show up? Did he forget? Did he not listen to
   the employees who requested something of him? Does he not care? Is
   he too busy?

4. Does No-Show Nate really have an excuse for his behavior? Why or
   why not?

5. How much respect do you think he is going to get from the three other
   employees from now on?
Workplace Attendance Student Self-Assessment

1. I usually wake up late every morning and hit the snooze button on my
alarm at least 3 times.
              HOW CLOSELY DOES THIS DESCRIBE YOUR CURRENT SITUATION?

              Not at all   Just a little   Very close     Right on!
                   1            2             3             4

2. I usually check the time on my watch at least 10 times each day.
              HOW CLOSELY DOES THIS DESCRIBE YOUR CURRENT SITUATION?

              Not at all   Just a little   Very close     Right on!
                   1            2             3             4

3. I keep all of my appointment times organized so that I can be reminded
and avoid being late.
              HOW CLOSELY DOES THIS DESCRIBE YOUR CURRENT SITUATION?

              Not at all   Just a little   Very close     Right on!
                   1            2             3             4
4. I am always on time for personal meetings/activities.
              HOW CLOSELY DOES THIS DESCRIBE YOUR CURRENT SITUATION?

              Not at all   Just a little   Very close     Right on!
                   1            2             3             4

5. I am always on time for work meetings/events.
              HOW CLOSELY DOES THIS DESCRIBE YOUR CURRENT SITUATION?

              Not at all   Just a little   Very close     Right on!
                   1            2             3             4

6. I think that being late is disrespectful to others.
              HOW CLOSELY DOES THIS DESCRIBE YOUR CURRENT SITUATION?


              Not at all   Just a little   Very close     Right on!
                   1            2             3             4
7. When I think I am going to be late to a meeting, I always call ahead to
inform the others.
             HOW CLOSELY DOES THIS DESCRIBE YOUR CURRENT SITUATION?

             Not at all   Just a little   Very close     Right on!
                  1            2             3             4


8. When I can’t attend a meeting, I always call ahead and give at least 6
hours notice.
             HOW CLOSELY DOES THIS DESCRIBE YOUR CURRENT SITUATION?

             Not at all   Just a little   Very close     Right on!
                  1            2             3             4
Tabulate Your Score to the Punctuality Self-Assessment


 TOTAL SCORE                WHAT IT MIGHT MEAN            WHAT YOU SHOULD DO
                                                          FOR FOLLOW-UP
 32                         You are a punctual person!    Keep it up!!
 24 to 31                   You are in control of your    Work with your teacher or
                            on-time/late ratio!           counselor to find out how
                                                          you can get even higher
                                                          scores!
 16 to 23                   You are on the right track!   Take some time to practice
                                                          developing your weak
                                                          areas.
 8 to 15                    You have a few difficulties   Spend some time with your
                            with punctuality!!            teacher or counselor so
                                                          you can develop a strategy
                                                          to improve in this area.

 QUESTIONS FOR THE STUDENTS:

 1.In which areas of PUNCTUALITY from the Self-Assessment are you strongest? Weakest?
 2.How do you explain this?
Journal your responses to the following questions:

   1. Why is proper workplace attendance an important habit to cultivate?

   2. Why is it important to have a reputation as a punctual person?
Final Thoughts:

The actor/director, Woody Allen, once said that 80% of being successful is
just showing up. If you think about it, he’s right. After all, if you are always
late, have bad attendance, or play hooky you are going to miss out on a lot.
You will miss out on important information, important events, and important
opportunities. So manage your time effectively and don’t miss out on life!
“The First Stage of Success is Just Showing Up! Proper Workplace
   Attendance” – Situational Judgment Questions


1. Jefferson is supposed to be in a staff meeting with the rest of his
   department. He felt that it would be time better spent if he got his
   big report done instead of sitting in on the meeting. What do you
   suppose could be an implication of his not showing up to the staff
   meeting?


    a. He might miss out on some important instructions as to how to finish
       his big report that is due.
    b. He might miss out on directions from the department manager for
       next week’s projects.
    c. He might be neglecting the needs of other coworkers who might
       need some information about his progress on the big project.
    d. All of the Above
2. Wilma is a good employee except she likes to “blow off” work on
   warm and sunny summer days. She makes excuses about being
   sick or having car trouble and she even takes days off without pay,
   just so she can relax at home. What would you say to Wilma if you were
   her boss?


    a. “Take all the time you need, you seem overworked.”
    b. “Get your butt in here right now!”
    c. “Your absenteeism has made you miss important meetings, it has
       made you lose the respect of your coworkers and it has severely
       killed your chances of a promotion because you have fallen so far
       behind in your work.”
    d. “Why are you always absent?”
3. Allison is late to work sometimes because of traffic. Her boss
   hasn’t said anything and her other coworkers are late sometimes
   also. Allison isn’t too worried about it. Is she right?


    a. Yes, if her boss doesn’t say anything, she must not care.
    b. Since other employees are late sometimes also, Allison doesn’t have
       to worry – she’s covered.
    c. Yes, traffic is a legitimate excuse.
    d. No, lack of punctuality is always a problem. The fact that her boss
       hasn’t said anything doesn’t mean that it isn’t damaging Allison’s
       reputation and/or career.

				
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