APIS_Botswana by ashrafp



Prof. TE Kleynhans                              Mr. A Kunneke
Project leader                                  GIS and Remote
                                                Sensing Specialist

Agriculture and Forestry Information Center
University of Stellenbosch

                                                         September 2004

Terms of Reference
Project team
Country report: Botswana
Institutions visited
Accompanying letter from SADC Secretariat
Project schedule
Summary of Meeting with SADC Secretariat

Terms of Reference
Project title: A SADC capacity building initiative: Software development and training of
officials in Agricultural Potential and Trade Information Systems.

DDSA made a non-recoverable grant to the amount of R786 280 available for this work. The
grant is advanced directly to the Agriculture and Forestry Resource Information Centre at the
University of Stellenbosch according to the schedule of the application of funds below, and on
receipt of tax invoices stating that the services are to be delivered according to the project
description and agreement.

Project description
This project is the first phase in response to the needs identified by the Consultative Regional
Workshop of Experts. It consists of three modules to be implemented during the period
2003/2004 to 2006/2007.

The progress with regional capacity building will be monitored closely. In the light of the
progress made, consideration will be given to a second phase: supporting a community of
practice to foster collaboration, to network more effectively and to sensitise policymakers
under the auspices of SADC and the APIS IV programme.

Module 1: Development of customised adapted software to provide portability of the
APIS model

Software will be developed for country distribution using AFRIC developed data and
applications using a GIS capable application called the Almanac Characterization Tool. This
was developed by CIMMYT (The International Maize and Wheat Research Institute of the
World Bank) and is distributed at no cost in developing countries to enhance the GIS
1. The tool will make it possible to view all current APIS data and model results.
2. Some data conversion will be necessary and all the information will need be combined onto
a cd(s) per country. This would imply the writing of data onto cd(s) according to a set standard
format for each country.
3. Model calculation would still be done at the University of Stellenbosch. The results of
modelling will be shipped to these countries until such time as they have adequate systems
capacity in place.

Module 2: Training of nationals in the use of the portable customised APIS software

Short courses will be offered by AFRIC on the APIS IV programme in order to fast track
skills development. On completion of the training trainees will be able to:
1. Open and view data sets
2. Query data
3. Do basic statistical analysis
4. Have a basic understanding of GIS

5. Do basic layering of data
6. Access all country specific land use, crop and transport modelling sets as calculated by
AFRIC at the University of Stellenbosch.

The short courses will be run at a University of Stellenbosch computer-training venue with
access to the AFRIC developed data sets.

A group of six to seven trainees will be trained over a four-day period. At least four groups
will be trained. The dates for the training will be: 2-6 February 2004, 8-12 March 2004, 21-25
June 2004, and 28 June – 2 July 2004

Module 3: Backstopping and networking

Country office hardware and software availability must be addressed. The APIS IV
programme must do a need analysis of hardware available in offices in countries and then fit
software to the hardware available. Existing systems have to be strengthened through systems
capacity building and development. In those cases where systems capacity is weak office
hardware and software availability needs to be addressed by the country with assistance on the
software by the programme.

Country site visits will be undertaken to:
1. Determine what is available
2. Determine what is necessary for upgrading systems?
3. Provide technical advice on the purchase of hardware and software

Simultaneous visits to the relevant Ministry and Universities will be made to assess training
capacities for networking with training institutions.

Change in module order

During a meeting of the Project Steering Committee at DBSA it was agreed that the project
team first have to visit the SADC countries (Module 3) to assess local GIS/Remote Sensing
capacity and hardware and software facilities before appropriate access systems (Module 1)
and course contents can be determined and offered (Module 2).

Project Team
The project team at the University of Stellenbosch consists of: Prof. Theo Kleynhans, Project
leader, Mr. Anton Kunneke, GIS and Remote Sensing Specialist and Ms. Daleen Opperman,
GIS Training Coordinator.

The team at Stellenbosch is assisted by the RRSU (Dr Kennedy Masamvu) in the
identification of contacts and arrangements of meetings.

The contact and Project manager at DBSA are Mr. Ted Stilwell and Ms. Tselane Morolo -
DBSA Policy Unit.

Country report: Botswana

1. Introduction
The visit to Botswana had three goals, namely to
    visit the SADC Secretariat to explain the aims and nature of the project to obtain a
       letter of support to facilitate access to the Departments of Agriculture/Forestry of the
       SADC member states,
    visit the National Department of Agriculture to determine local GIS/Remote Sensing
       capacity and training needs and
    visit academic institutions to assess local training and research capacity regarding
       GIS/Remote Sensing applications in agriculture and forestry.

2. Institutions visited

2.1 SADC Secretariat: Gaborone

The project team visited Botswana from 5 July to 6 July 2004 to discuss the future of the
project and research requirements with the SADC Secretariat in Gaborone and to obtain a
letter of support from SADC to help the project team to arrange meetings with government
officials in the various SADC countries to be visited in terms of the project. The project team
leaders accompanied the project team from DBSA.

The project team discussed the project with Mr. Masundire, Director REWU, as Mrs.
Margaret Nyrenda was not available. Mr. Masundire organised a letter of support to be signed
by Mrs. Nyrenda (See a copy of the letter in Annexure A). This letter has already proved to be
of great value to gain access to high-ranking government officials of SADC countries visited
after Botswana. (See Annexure C)

2.2 Ministry of Agriculture, Department of Crop Production and Forestry: Division of
Land Use and Planning

The purpose of the visit to the Ministry of Agriculture was to establish:
    the existing GIS/Remote Sensing capacity of the personnel and of
    equipment for spatial information systems.

The training background of personnel had to be established, as well as the level of competence
with regard to the management of spatial data and the use of the data for spatial analysis and
decision support.
It was also necessary to determine which software programs were used as this have to be taken
into account for the development of the content of the training course as part of Module 2 and
the software to be chosen to allow access to the APIS system.

The following persons were interviewed:

      Mr. Boago G Moganane - Principal Soil Surveyor
      Mr. Leonard Mathlodi – SASO (Cartography, GIS & Remote Sensing)

The Ministry has a section with soil surveyors, cartographers and GIS operators. They supply
and assist the Permanent Secretary and Minister with maps and spatial information of land use
and potential, for decision support and extension to the agricultural community on the national
level. Maps exists on a 1:1 000 000 scale for soils and land use. Soil mapping is ongoing and
mapping is done at a 1:50 000 scale for areas with arable land. As the arable parts of Botswana
are limited to a fairly narrow strip of land along the eastern and northeastern border, there is
no need to subdivide the development of the land information system on a regional basis.
There is therefore very little expertise and hardware available below the national level.

2.3 University of Botswana: Department of Geography and Environmental Science

The purpose of the visit to training institutions was to determine:
    the type and level of training available at local universities
    to establish whether agriculturally oriented GIS/Remote Sensing courses were
       designed specifically for students busy completing or finished with their agricultural
    whether courses were available at postgraduate level.

Another purpose was to find local GIS/Remote Sensing experts to establish a network of
expertise in the spatial field of study within the SADC member countries that can support
GIS/Remote Sensing training and research in future.

The following person was interviewed:

      Prof. S. Musisi-Nkambwe – Head of Department of Geography and Environmental

The department has a GIS and Remote Sensing laboratory suitably equipped for both graduate
and postgraduate training and research. Software used consists of the ESRI and Erdas product
range with an Erdas Imagine license and several ArcGis licenses.

Although the department used to run training courses for personnel of the Ministry of
Agriculture, currently there is no specific course being offered for agriculture students, largely
because the College of Agriculture has specific courses available.

Interest in the department is focused on natural resources and environmental issues using GIS
and remote sensing.

The department is participating in an initiative funded by USAID/UNESCO, together with
four other universities in SADC on regional issues.

2.4 Botswana College of Agriculture

The following person was interviewed:

      Dr. Mataba Tapela on behalf of Dr. Rejoice Tsheko - Head, Department of
       Agricultural Engineering and Land Planning

The department teaches a degree in General Agriculture and Agricultural Education.
GIS and RS are taught at undergraduate level as part of the land management course. Graduate
level training is scheduled to start in 2005 with the University of Botswana. The department
currently has three lecturers busy with their master degree studies and three busy with their
PhD studies on subjects such as precision farming, resource management and land use. The
research focus is currently on yield prediction and crop monitoring using satellite images and
land degradation studies.

Previous experience with short courses indicated that too to little GIS experience and
equipment exists on district level. This means that trained people could not use their newly
acquired knowledge.

The staff is well equipped with suitable computer hardware and reliable Internet connection.
Software used consists of the ESRI / Erdas products with other products, such as PCI
Geomatica. There are two laboratories equipped with 25 PCs each for undergraduate and
graduate students respectively.

A need exists for data and information management standards and training for research
databases in the department as well as for students.

3. Conclusions
Investigations into regional economic planning have not been done in the past. A need was,
however, expressed to network to establish a regional planning framework. There was also
enthusiasm to participate in APIS and a willingness to contribute to the current data set.

There exists an appreciation of the use and importance of spatial information for agricultural
research and decision-making. On the national level, a well established GIS capacity exists,
focusing mainly on optimal land use of the limited arable parts of Botswana. Both the
Department of Agriculture and the Botswana College of Agriculture are enthusiastic to send
personnel to the University of Stellenbosch for training to gain access to APIS as scheduled
for Module 2 of this project.

The training institutions are generally suitably equipped in terms of lecturing personnel and
equipment to provide basic GIS/Remote Sensing training. Offering courses in agricultural
applications of GIS and Remote Sensing can further develop this capacity.

The Internet infrastructure in Botswana is generally reliable, although it might be too slow to
download large datasets. Reliable e-mail communication exists with the rest of the world.

AFRIC can make a positive contribution through

   training personnel of the Department of Agriculture and the Botswana College of
    Agriculture to gain access to the APIS dataset and
   providing suitable software to operate the APIS dataset.

Annexure A: Letter of support from SADC Secretariat

Annexure B: Program of appointments

Date    05-Jul-04                                                Time

        Mr. Masundire - Director REWU                            09h00

        Prof. S. Musisi-Nkambwe - University of Botswana         14h00
Contact 09 267 552533
        Dr. Tapela - Faculty of Agriculture                      15h00
Contact 09 267 3650123

        Dr. Mphanyane

Date    06-Jul-04                                                Time

Contact Mr. Boago G. Moganane, Mr. Matlhodi - Land Utilization   09h00
        09 267 395067

Annexure C: Summary of Meeting with SADC Secretariat – Gaborone 5
July 2004
Anton Kunneke (US)
Prof. Theo Kleynhans (US)
Ted Stilwell (DBSA)
Tselane Morolo (DBSA)
Richard Masundire (SADC)
Dr. Kennedy Masamvu (FANR- SADC)
Stefan de Keyser (SADC)

Ted Stilwell of DBSA described the development and the future expectations of the APIS

Anton Kunneke and Theo Kleynhans from the University of Stellenbosch provided more
information regarding some technical features of APIS and explained the aim of Technical
Assistance project to facilitate capacity building in the region by supplying countries with
country data sets and training sessions to use the available data and software for national level
decision support.

SADC Secretariat indicated that they will co-ordinate the APIS process and collaboration
between countries and stated the importance of effective communication and collaboration
between members. The SADC Director would sign a letter of introduction to be used by US
when organizing visits to the SADC countries. SADC top management gave FNAR a mandate
to address member country software/hardware/data needs. The TA project as part of the APIS
is seen as an important tool to strengthen collaboration.

Discussions touched on the contact between US project and FAO.
Mr. De Keyser mentioned the fact that both APIS and AEZ showed that the corn belt will
‘move’ northwards and that this would pre-empt the development of infrastructure in
processing and transport north-south.


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