Docstoc

Proposal of Lease Template

Document Sample
Proposal of Lease Template Powered By Docstoc
					     Bid Tabulation Sheet
     State Agency Name here
     as of (DATE)
                                    A                                                    B               C             D             E             F

                                                                                    SAMPLE           Proposal #1   Proposal #2   Proposal #3   Proposal #4
     GENERAL INFORMATION

 1 State Agency                                                                  Agency Name
 2 Address                                                                      123 Main Street
 3 City Location (market)                                                            Topeka
                                                                                     ABC Corp
 4 Landlord
 5 Lease Space (sq. ft.)                                 Office Sq. Ft.                 1,600
 6                                                       Storage Sq. Ft.
 7                                                          Total Sq. Ft.               1,600            0             0             0             0


 8 Full Time Equivalency (FTE) employees/workstations                                    6.5             0             0             0             0
 9 Lease Begin Date (initial lease period)                                          7/1/2007
10 Lease End Date (initial lease period + renewals/extensions)                     6/30/2009
11 Years of Lease                                                                           2
12 Space Standards Check (sq. ft. per FTE/workstation)                                  246            #DIV/0!       #DIV/0!       #DIV/0!       #DIV/0!


     LEASE COSTS - provided by 1st Party Landlord within the lease
13 Base Lease Cost (annual per sq. ft.)                                              $11.50             $0.00         $0.00         $0.00         $0.00
14 Storage
15 Real Estate Taxes                                                               inc. in base
16 Insurance                                                                       inc. in base
17 Major Maintenance                                                               inc. in base
18 Utilities - total
19                                                             Electricity         inc. in base
20                                                                   Gas           inc. in base
21                                                   Water/Sewer/etc.              inc. in base
22 Trash Pickup/Removal                                                            inc. in base
23 Custodial/Janitorial                                                           not included
24 Pest Control                                                                    inc. in base
25 Grounds Maintenance (inc. snow removal)                                      partial included
26 Common Area                                                                     inc. in base
27 Other Services - Bldg Operating Expense Stops                                         n/a
28 Parking                                                                         inc. in base
29                                      No. of Parking Spaces included         on-site parking lot


30 SUBTOTAL - Lease Costs w/o Additional Services                                    $11.50             $0.00         $0.00         $0.00         $0.00


     Additional Services
31 n/a
32 SUBTOTAL - Additional Services                                                       $0.00           $0.00         $0.00         $0.00         $0.00


     OTHER BUILDING OCCUPANCY COSTS - funded by State Agency separate from the lease
33 Building Operating Cost (not included in base rent)
34 Utilities - total (estimated)
35                                                             Electricity
36                                                                   Gas
37                                                   Water/Sewer/etc.
38 Trash Pickup/Removal
39 Custodial/Janitorial                                                                 $0.75
40 Pest Control
41 Grounds Maintenance (inc. snow removal)
42 Parking
43                                      No. of Parking Spaces included
44 Other Services - Security
45 Total Other Bldg Optg Costs (not included in lease)                                  $0.75           $0.00         $0.00         $0.00         $0.00


     IMPROVEMENTS
46 Improvements - lump sum payment
47 Subtotal - Improvements                                                              $0.00           $0.00         $0.00         $0.00         $0.00



48 Annual Cost per Sq. Ft. (estimated)                                               $12.25             $0.00         $0.00         $0.00         $0.00


49 Annual Cost (estimated)                                                           $19,600             $0            $0            $0            $0


50 Total Cost of Lease (estimated)                                                   $39,200             $0            $0            $0            $0



51 Pros & Cons of Proposals - categories
                                                                    Cost 1. Overall lowest cost
                                                                             proposal
                                                  Proximity/Location 2. Proximity to
                                                                             partners/customers
                                                                 Parking 3. Parking reqs. met but
                                                                             not the best
                                                               Build Out 4. Most efficient
                                                                             design/layout
                                                                Security Best security
                                                                   Other Ground floor location


52 Comments/Justification for Selection:



           C:\Docstoc\Working\pdf\89ab756a-bbe0-48be-a492-34a866fc76eb.xls
The "Sample" proposal was selected as it represented the overall lowest cost option to the State of Kansas (rent costs and operational costs). This site was also better
geographically located to better serve customers and partners. Although not ideal, the parking requirements were met and adequate. The proposed security arrangements were
the best of all of the proposals. This site also offered a ground floor location which translates to more efficient customer service.




     C:\Docstoc\Working\pdf\89ab756a-bbe0-48be-a492-34a866fc76eb.xls
In addition to DofA Legal's comments:


1. Sq. Ft. = the RFP called for approx 15,400; the lease is for 22,594 (7,194 more sf or 47% increase)


2. Parking = the RFP called for a minimum of 92 on-site parking spaces; the lease is for 100 spaces w/in 1 block; also the bid stated that parking is $2.13 per sf of the base rent


3. The RFP state a desire for 5 year lease, and if longer then a 120 day early termination be included starting w/ year 5; the lease has a 120 day early termination, but not until
              after 4/1/2015 (years 9 and 10)


4. Utilities = the State must pay any overage of the estimate w/in 30 days, but doesn't receive credit of overpayment until Feb in succeeding year; same with Taxes & Ins.


5. Painting & carpeting = RFP terms?


6. Special Provisions do not incorporate the RFP nor the Bidder's proposal


7. The RFP called for the successful bidder to maintain the building as part of the base rent, but the bid has 50 cents per sq. ft. for major maintenance and based on actual


8. Spec. Prov. No. 15 should be covered by Prov. 12


9. Spec. Prov. No. 19 should not be needed as the State shouldn't do any work in/on the leased space; all work should be performed by/through the landlord


10. Spec. Prov. No. 23 - there are two


11. Do not have DA-47 or Occupancy Expense Worksheet


12. How did proposed landlord calculate the estimates for utilities, taxes and insurance?


13. The State will be leasing the FF&E; who is responsible for maintenance, upkeep, changes, etc.?


NOTE: Commerce has a sublease with the Workforce Alliance at 150 N. Main. The landlord for the Workforce Alliance is the proposed lessor to Corrections.
              Commerce is experiencing some problems with the telephone system provided in their lease. Further investigation on this issue may be prudent.

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:33
posted:7/19/2011
language:English
pages:3
Description: Proposal of Lease Template document sample