Design-Build Authorization Project Selection Criteria Recent Changes Authorization Design Build (D-B) Contracting Authorization – FLORIDA STATUTES D-B Major Projects Authorization – 337.11(7) F.S. Buildings Major Bridge Limited Access Facilities Rail Corridor Estimated cost exceeds $10M Authorization Design Build (D-B) Contracting Authorization FLORIDA STATUTES Minor D-B Projects Authorization –337.025 F.S. Innovative Contracting Statute – Annual Cap of $120M Minor Bridge Resurfacing (no widening/shoulder work) Projects not covered by 337.11(7) F.S. Estimated Cost less than $10M Project Selection Design Build (D-B) contracting should be considered on the following types of projects: Demand an expedited schedule and can be completed earlier Require minimal Right of Way acquisition and utility relocation Well defined scope Allow for innovation in the design and/or construction effort Low risk of unforeseen conditions Low possibility of significant changes Project Selection Examples of projects which may be good D-B contracting candidates: Major Bridges Minor Bridges ITS (computer signalized traffic) Intersection improvement (with known utilities) Buildings-office building, rest areas, welcome stations, etc. Project Selection Examples of projects which may be good D-B contracting candidates (continued): Interstate widening Rural Widening Fencing Landscaping Lighting Signing Signalization Guardrail Project Selection Examples of projects which may not be good D-B contracting candidates are: Major bridge rehab/repair with significant unknowns Rehab of movable bridges Urban construction/reconstruction with major utilities, major subsoil, R/W or other major unknowns Developing Design-Build Criteria Adjusted Score or Low Bid? Adjusted Score • Want (or need) to have input by evaluating the D-B firm and Technical Proposal (prior to bid time) • Innovation or potential alternatives exist • Scope is more versatile Developing Design-Build Criteria Low Bid • Straight forward projects – (guardrail, noise walls, milling and resurfacing, etc.) • Scope is well defined Developing Design-Build Criteria All aspects of the project for which there is a Department preference must be set. Do we want it? Do we not want it? Includes multiple disciplines: Structures, Drainage, Traffic Operations, Permitting, Utilities, Roadway, Striping, Pavement Design, Estimates, FHWA, etc. Developing Design-Build Criteria Information typically gathered before the advertisement: (Department Concept) Typical Section Survey Geotechnical Utilities Pavement Design Writing the Criteria Department and Consultant Authors Expectations should be clear Be specific where appropriate Don’t ask for things we don’t want/need Pre-qualification Requirements Unless specifically stated otherwise in the Advertisement, standard pre- qualification requirements apply for the designer and contractor Request for Proposals Much of the language is standard from SCO website Grading Criteria Decide what is important Innovation Maintenance of Traffic Aesthetics Environmental Schedule Assign Points Accordingly Advertisement List only the pre-qualifications necessary for the major items of work. List consultant work groups that are required. List the criteria that will be used for evaluating the letters of interest. FDOT Ads can be found at the following link: http://www2.dot.state.fl.us/procurement/ads/ advdbld.htm Design/Build Experience Joint Project Experience Similar Project Experience Past Performance (both team members) Key Personnel and their experience Any applicable commitments (DBE, Time, Warranties, etc.) RFP sets a hierarchy for design issues and construction issues to be resolved through a defined chain of command D-B Firm will be required to set a similar escalation process for both design and construction Issue Escalation & Resolution Design Project Manager Construction Project Mgr District Design Engineer District Const. Engineer Director of Development Director of Operations District Secretary District Secretary Only on ASDB Projects The Department intends to compensate the unsuccessful short-listed Firms for submitting a proposal The unsuccessful short-listed Firms may receive compensation (lump sum) for their efforts in preparing a proposal if the proposal is determined to be responsive The intent to compensate and the amount of compensation will be noted in the RFP This decision will be at the discretion of the contracting District or Central Office. Federal funds MAY be used. A Stipend is not intended to compensate the Firms for the total cost of preparing the proposal package. In return, the Department reserves the right to use any of the concepts or ideas within the technical proposals, as the Department deems appropriate. GUIDELINES FOR ESTIMATING STIPEND AMOUNTS FOR DESIGN BUILD PROJECTS Contract Value Complex Urban and New Construction Range of Stipend Rehab. Projects < $5M 0.0050 * Estimate 0.0040 * Estimate $15K - $25K $5M - $20M 0.0030 * Estimate 0.0025 * Estimate $15K - $60K $20M - $50M 0.0020 * Estimate 0.0018 * Estimate $36K - $100K $50M - $100M 0.0015 * Estimate 0.0012 * Estimate $60K - $150K > $100M 0.0012 * Estimate 0.0010 * Estimate $100K + Examples: A $4M rehabilitation project would have a recommended stipend of $4,000,000 (0.0050) = $ 20,000. A $30M complex urban project would have a recommended stipend of $30,000,000 (0.0020) = $ 60,000. A $175M new bridge project would have a recommended stipend of $175,000,000 (0.0010) = $175,000. ATC Process allows: Innovation Flexibility Time/Cost Savings Best Value for public Used at District discretion on adjusted score D-B projects when probability of innovation or alternatives exist ATC Meetings must comply with Sunshine Law ATC Meetings: 2 (Max) per D-B Firm Meeting schedule accounted for as part of Project Schedule identified in the RFP Occur prior to RFP established due date for ATC formalized submittal ATC Submittal must include: Description (concept drawings, product details, traffic operational analysis, as appropriate) Usage (where/how will it be used on project) Deviations from RFP Explanation of Deviation Request for Approval ATC Submittal must include: Analysis justifying deviations from RFP if applicable Impacts (during and after construction) Vehicular Environmental Community Safety Lifecycle Maintenance/operation ATC Submittal must include: Risks (added for Dept. or 3rd Party) Quality – how is the ATC equal or better in quality or performance Anticipated Life enhanced or compromised by ATC Department reviews the ATC and advises: Concept is acceptable Concept is unacceptable Concept requires additional information Department responds within 2 weeks of ATC meeting or submittal of formal ATC. Correspondence maintained in project file If an approved ATC deviates from RFP, the department will: Update RFP Criteria Issue Addendum Approved Design Exceptions/Design Variances require an update to the RFP FHWA must approve such changes Department reserves right to disclose to all D-B firms any issues identified in ATC meetings or ATC submittals except those determined to reveal confidential or proprietary information Incorporation of ATC into Proposal: D-B firm can opt to include approved ATC’s as part of proposal Bid should reflect any approved/incorporated ATC’s If not selected, D-B agrees to disclose work products associated w/ATC after receipt of Stipend or Contract Award, whichever occurs first Professional Liability Insurance Per D-B Specifications D-B Contract Amount Minimum Coverage Up to $30M $1,000,000 $30M - $75M $2,000,000 > $ 75M $5,000,000 Conflict of Interest Policy Any Consultant or its affiliate developing the Request for Proposals for a project will not be eligible to compete for that project. Conflict of Interest Policy DESIGN BUILD The contractor or design professional cannot team, as a Prime, with other firms to submit more than one bid per project. The secondary member (i.e. designer or contractor) of the design-build team cannot change, after award, without the written approval of the District Secretary. Conflict of Interest Policy DESIGN BUILD (continued) A consultant firm, its affiliate, or sub-consultant, that is under contract with the Department to provide Construction Engineering and Inspection (CEI) services on the Design-Build contract cannot be part of a Design-Build Team proposing on that contract as a prime or sub-consultant. DESIGN BUILD GUIDELINES DESIGN BUILD PROCEDURE BOILERPATE ADVERTISEMENT http://www.dot.state.fl.us/construction/DesignBuild/DBDocuments/D-B_Boilerplate_AD_Locked.docx One-Stop Shopping for all things Design-Build http://www.dot.state.fl.us/construction/DesignBuild/AllSites/DesignBuildSites.shtm DESIGN-BUILD GUIDELINES DESIGN-BUILD GUIDELINES Sections 184.108.40.206 -220.127.116.11 http://www.dot.state.fl.us/construction/DesignBuild/DBRules/DesignBuildGuidelines.pdf Based on Industry feedback, these sections have been expanded to include more objective criteria. Design Build Guidelines LOI Evaluation Criteria Experience/Performance Considered for: Most recent 5 year period Out-of State projects In-State other Local Government projects FDOT use Department Database information if available (CIM, CPPR, etc.) Examples: Past Performance Grades Contractor CPPR Designer Professional Services Grades Average D/W grade – Advertised Work Type Average S/W grade – Advertised Work Type Average D/W grade – All work Types Average S/W grade – All work Types Examples (cont.): Design-Build Experience Emphasis placed on: D-B experience on S/W basis (FDOT) In-State D-B experience (other local governments) Out of State D-B experience Examples (cont.): Safety Record Emphasis placed on: OSHA Violations Experience Modification Rating (EMR) Industry Standard Satisfactory EMR = 1.0 Examples (cont.): Environmental Record Emphasis placed on: Violations issued by Environmental Agencies List Environmental Permit Numbers associated with work performed by D-B Firm in LOI CPPR Category 7 – Environmental Compliance Request for Proposal Lessons Learned Lessons Learned Most Projects $100 million or greater will be Design Build Greater opportunity for scope alternatives and innovation Establish/use a maximum budget amount (MBA) as appropriate Select based on scope, qualifications, quality, schedule, but cost not to exceed MBA A+B/Technical Proposal Score when using I/D’s Lessons Learned The proposal is the commitment. Deviations may require a credit. Don’t include “non-descriptive” commitments in the proposal. FDOT should clarify such during the Q & A. Innovation does not include revisions to FDOT specifications or department policies. Innovation should be limited to the D/B Firm’s means and methods, approach to project, etc. Lessons Learned “Project Selection Guidelines” are important Independent “Peer Review” on Major Projects Use of Bid Options Expect what is put in the RFP Share all available information QUESTIONS?
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