Request for Proposals
Date: March 29, 2010
From: Los Angeles Collaborative for Healthy Active Children
Network for a Healthy California --Los Angeles Region
Los Angeles County Department of Public Health-Nutrition Program
3530 Wilshire Blvd., Suite. 800
Los Angeles, CA, 90010
To: Organizations, Agencies, Groups, and Individuals
For: Mini-Grants are available through the Los Angeles Collaborative for Healthy
Active Children for short-term projects which utilize nutrition education to:
Increase fruits and vegetable consumption
Increase physical activity
Promote healthy beverage consumption
Decrease childhood overweight and adult obesity among Food Stamp
eligible populations in Los Angeles County.
Principal funding from the USDA Supplemental Nutrition Assistance Program (formerly the Food Stamp Program).
These institutions are equal opportunity providers and employers. In California, food stamps provide assistance to
low-income households, and can help buy nutritious foods for better health. For food stamp information, call
877-847-3663. For important nutrition information visit www.cachampionsforchange.net.
Mini-Grant Application Packet (2010-2011)
Applications Available March 29, 2010
Mini-Grant Training April 14, 2010
Mini-Grant Applications Deadline 5:00pm April 30, 2010
Announcement of Awardees June 1, 2010
--Letter of Intent to fund Awardees
Start/ Implementation of Award October 2010
Completion of Grant activities September 15, 2011
Final Report Due September 30, 2011
Application is available online at www.lacollaborative.org
For Technical Assistance or Questions please e-mail, before April 23, 2010 5:00pm:
Lauren Neel, Collaborative Coordinator
Zoe Phillips, Mini-Grants Subcommittee
Los Angeles Collaborative For Healthy Active Children
Nutrition Education Mini-Grants
The California Department of Public Health has designated a portion of its Network for a
Healthy California--Los Angeles Region funds for initiatives to support the mission of the Los
Angeles Collaborative for Healthy Active Children (LA Collaborative). As fiscal and
administrative agent for these funds, the County of Los Angeles, Public Health Nutrition
Program is seeking applications from organizations, agencies, groups and individuals serving
youth, parents and families in Los Angeles County. Interested applicants may be eligible for
Mini-Grants in the range of $1,000 to $5,000. A total of $25,000 is available and it is expected
that 3-5 projects will be funded.
To avoid duplication of services or conflict of interest, entities currently receiving UC
Davis FSNEP/SNAP-Ed funds and The Network for a Healthy California—Los Angeles
Regional lead agency or subcontractor staff are not eligible to apply. A listing of school
sties that have both Network and/or UC Davis FSNEP/SNAP-Ed is available and should
be helpful in initial inquires. To download this list, please visit, www.lacollaborative.org
If the applicant currently receives Network funds, the mini-grant activities must be
different from existing projects AND the applicant must demonstrate ( through written
documentation) that appropriate systems are in place to avoid duplication of time
reporting, resources used and numbers reached.
LA Collaborative Vision
Children and families of Los Angeles County are physically active, eat healthy foods, and live in
communities where policies and environments promote a healthy lifestyle.
LA Collaborative Mission
To reduce the epidemic of unfit and overweight children and families in Los Angeles County by
increasing innovative partnerships in order to plan and implement initiatives that make it easier
for underserved populations to adopt lifestyles that include healthy eating and physical activity.
LA Collaborative Actions
1. Bring together and mobilize diverse interests including low-income consumers,
government agencies, non-profit and charitable organizations, advocates, community
leaders, businesses, social services offices, and others with expertise in nutrition,
physical activity, and nutrition assistance programs in underserved Los Angeles area
communities to form a dynamic, proactive regional collaborative.
2. Plan, coordinate, implement and evaluate countywide campaigns and initiatives,
consistent with the Los Angeles Collaborative for Healthy Active Children vision and
mission that increase access to and availability of fruits and vegetables, safe physical
activity, and food security, especially Food Stamps.
Mini-Grant applications should align with the LA Collaborative 2010 Educational Initiative
“Rethink Your Drink.” This initiative promotes the consumption of water and healthy beverages
and aims to reduce the consumption of sugar sweetened beverages.
Each mini-grant scope of work MUST include, at a minimum, one of the following “Rethink Your
Drink” activity options: Nutrition Education, Community Event or Environmental Change. If you
choose Community Event or Environmental Change, you must still conduct nutrition education as
part of your overall grant activities.
1) Nutrition Education
If you select this option, as part of your Scope of Work, you will be required to:
a) Conduct one lesson/activity that incorporates Rethink Your Drink (RYD) messages into your
nutrition education curriculum.
b) Review existing nutrition education lessons available on the LA Collaborative website
(www.lacollaborative.org). RYD classes should reflect USDA MyPyramid guidelines and promote
fruit and vegetable consumption. Lessons may be linked to physical activity and food assistance
c) Grantees must obtain approval of lesson, materials and food demo recipes (optional) from the
2) Community Event
If you select this option, as part of your Scope of Work you will be required to:
Conduct one activity that promotes Rethink Your Drink (RYD) nutrition education at your agency
or in the community you serve.
Community Event examples include, but are not limited to:
*Provide after school workshops or assemblies for students and/or parents on sugar sweetened
* Demonstrations, booths or presentations that occur in conjunction with other nutrition education
and/or physical activities, such as: after school cooking programs, yoga, health fairs, etc.
*Offer community-based workshops on healthier eating and beverage options, including tours of
local farmers’ markets and grocery stores.
3) Environmental Change
If you select this option, as part of your Scope of Work you will be required to:
Work with a specific target audience (parents, employees, etc.) to establish a policy related to
healthy beverage consumption.
Environmental Change examples include, but are not limited to:
*Educate parents and/or teachers on the importance of healthy beverage and healthy snack
guidelines for in-school celebrations.
*Encourage local sports associations and youth leagues to promote healthy beverage choices at
games and practices.
*Collect and disseminate model policies to parents and/or community groups who are advocating
for healthier vending machine options, including beverages, available at their worksites, local
parks, or community centers.
The examples provided are models of what has been done in the past; we encourage
applicants to be creative and to think outside of the box!
Funding Priority Areas
Every federal fiscal year (FFY), the United States Department of Agriculture (USDA) issues State
Plan Guidance, which serves as the primary document from which States may find information
regarding the Supplemental Nutrition Assistance Program (SNAP) and fiscal policies. It is this
document that serves as a guide for allowable programmatic activities using SNAP funding. As
the Network for a Healthy California is funded by the USDA, it is this guidance that must be
followed for all Mini-Grant programs and awardees. Interested parties can find additional
information online at:
Priority for funding
Network for a Healthy California--Los Angeles Region (Network) funded projects may apply,
however agencies who do not receive Network funds will receive priority. Projects are
encouraged to be aligned with one or more of the following requirements and recommendations:
Requirements and funding restrictions include:
Mini-Grant projects must provide direct nutrition education to the target audience. This must
be the focus of any proposed project.
All projects must be held in Los Angeles County.
Mini-Grant funds may be used to promote, but not implement, systems, environmental or
policy change, if and only if such promotion is directly linked to and, supportive of, the direct
nutrition education efforts for SNAP target audience.
Within the context of a nutrition education intervention, Mini-Grant funds may be used to
promote ideas for improving access to healthier foods in low income communities, but not to
actively increase food security. See Attachment F for FSNE/SNAP Policy clarifications.
Nutrition and fitness priorities defined by the California Department of Public Heath.
The 2005 Dietary Guidelines for Americans (http://www.health.gov/dietaryguidelines)
It should be noted that stand-alone physical activity efforts are not allowable; however
activities that incorporate physical activity as part of a nutrition education effort are
Priority will be given to organizations who have not received previous LA Collaborative mini-
grant funds. Duplication of projects and services, for multiple years, will not be funded.
Mini-Grant funds cannot be used for: purchasing capital equipment, health screenings;
purchasing medical or physical activity equipment; medical nutrition therapy; obesity treatment
programs; lobbying of elected officials; political campaigns, Food Security and needs
assessments that are not an integral part of nutrition education program planning, purchasing
food for meetings, seeds, or gardening equipment for the target audience.
Funds may be used for: the purchase of educational materials and promotional items,
workshops / trainings for nutrition education and physical activity, one-time physical activity
demonstration items, such as dynabands or jump ropes (less than $4 each), food for
educational cooking demonstrations, media ads for nutrition education, focus groups, surveys,
Please see attachment H for a complete list of allowable and unallowable expenditures.
Mini-Grant funds must be used to support activities that target individuals, children or families
who are recipients of or eligible to receive Food Stamps and similar households living at or
below the 185% of the Federal Poverty Level (SNAP-eligible). This may include service
populations of other means, such as Head Start, Women, Infants and Children Services (WIC),
Medi-Cal, or schools where 50% or more of the students are eligible for the free or reduced-
price meal program at participating school sites.
Please Note: USDA Guidelines related to target audience (e.g., food stamp recipients;
persons at or below 185% of the Federal Poverty Level). See Attachment G for target
audience income eligibility guidelines.
Interested organizations must follow the Application Checklist (Attachment A) and complete the
Cover Page (Attachment B), Application Narrative (refer to Mini-Grant narrative guidelines),
Scope of Work (Attachment C), Budget (Attachment D) with separate budget justification, and
Project Summary (Attachment E). Applicants should use 12 point Arial or Times New Roman
Font for Application Narrative and other forms. The narrative should not exceed three (3)-
pages, single spaced with 1-inch margins.
Please include the name of the applicant agency in your header.
Submit one original and four (4) complete copies of the application prior to the submission
deadline to be considered for the 2010-2011 Mini-Grants.
If your project involves partnering with another organization, please also provide letter(s) of
intent to collaborate.
The contact person listed for your organization will receive confirmation of application receipt if
the application is determined to be complete and submitted prior to the stated deadline.
If funded, applicants will be required to:
• Attend an orientation training
• Submit monthly tracking forms
• Participate in 2 teleconferences over the course of the funding cycle
• Attend all Quarterly LA Collaborative meetings that occur during the funding cycle and
actively participate in a select task force
• Submit a final report and present at an LA Collaborative meeting
Applicants may also need to submit additional reporting documents as directed from the USDA.
Due to several steps involving local, state, and federal approval, applications received
after Friday, April 30, 2010 at 5:00pm will NOT be accepted
Funding may be granted for all or part of a proposed project or activity. All proposals will be
evaluated by a grant review committee comprised of five to six reviewers representing the Los
Angeles region. A scoring matrix (see narrative guidelines) will be used to evaluate the
applications. Any member of the grant review committee associated with an organization
submitting a proposal as a board member, staff member, client or volunteer will abstain from the
Awards will be based upon the organization’s demonstrated capacity to address priority issues
identified by the LA Collaborative and clearly describe measurable objectives, implementation
activities and evaluation strategies within the prescribed timeframe.
Appeals or objections to a rejection or award under this process must be submitted in writing
within five (5) business days of the postmarked notice of award or rejection. Such an appeal or
objection must be specific, identifying the nature of the protest or objection, stating all the facts
that form the basis for the appeal. You must also specify all reason(s) for the appeal or
objection citing law, rule, regulation or procedures upon which the appeal is based. Any appeal
or objection must be forwarded to the County by certified or registered mail or delivered in
person, with the filer obtaining a receipt of delivery, in the time provided herein to the following
Network for a Healthy California--Los Angeles Region
Los Angeles County Department of Public Health- Nutrition Program
3530 Wilshire Blvd. Suite 800
Los Angeles, CA 90010
All appeals or objections received after the five (5) business day period described above will be
automatically disallowed and the original decision that is the subject of the protest or objection
will be upheld. All appeals that are timely will be referred to the Mini-Grant Committee for
review and consideration. Applicants submitting appeals or objections will be notified by the
Regional Network Program Director of the decision on any such appeal. The decision on any
appeal or objection will be final.
Please note: Due to several steps involving local, state, and federal approval, applications
received after Friday, April 30, 2010 at 5:00pm will NOT be accepted. If selected, the
awardees may be asked to adjust activities to ensure compliance with USDA funding guidelines
or maximize the effectiveness of the proposed project.
The funds shall be made available to awardees in two equal payments each upon receipt of an
invoice. The first invoice should be submitted upon full execution of an agreement and the
second invoice should be submitted when the Final report is submitted.
Mini-Grant Narrative Guidelines
Please provide the following requested information. Do not exceed three (3) pages single
spaced with 1 inch side margins for this narrative section (excludes Cover Page, Scope of
Work, Budget and Budget Justification).
1. Agency Capability (10 points)
Describe your organization and tell us why the applicant is qualified to implement this
project. If the applicant is an individual (as opposed to an organization) applying for a grant,
please provide a resume and information regarding background and experience. Also
describe your experience managing grant funds, completing documentation, and writing
Be sure to indicate whether your agency currently receives Network funds. (5 points)
2. Project Description (70 points)
A. Target Audience – 10 points
Describe the specific group your project will address and how its members will be
involved in the development or implementation of the project. It is essential to identify
your targeting data and why the data qualifies your target audience.
You MUST provide evidence that this group meets the low-income requirements (See
Attachment G). Examples may include census tract, percentage of free and reduced
price lunches for school, GIS mapping; http://www.calnutritionnetworkgis.org/
B. Project Goals and Objectives – 15 points
Present a goal statement. What does the project hope to achieve? Present measurable
outcome objectives that specifically relate to project priorities.
C. Narrative Description of the Project – 20 points
Write a brief description of what you will do in this project, including items you will
produce, and how you will work with your target population. Describe why you think
your approach will be effective. Please designate which “Rethink Your Drink”
option you are implementing in your Scope of Work (see page 4).
Remember the focus is on nutrition education. Integration of physical activity
promotion and advocacy education must take place within the context of nutrition
education and cannot be a stand alone activity.
Please visit www.lacollaborative.org for a list of approved nutrition education
materials. If organizations and agencies, plan to use other materials than those
listed, a written description and justification must be provided.
D. Scope of Work – 15 points
Using the form provided in Attachment- C
In column 1, state each project objective.
In column 2, state the activities you plan to use to reach your objectives.
In column 3, identify who will be responsible for each activity.
In column 4, state items produced, process evaluation, tracking measures.
In column 5, set deadlines to accomplish each activity.
E. Evaluation – 10 points
How will you determine if your project is successful and has met its objectives?
(Surveys, Pre and Post Tests, etc). What tools, templates, policies, systems, will
remain or continue to be available after your project is completed?
3. Budget and Justification (10 points)
Complete the Mini-Grant budget line item form (See Attachment D) and include a
complete justification on a separate page to explain how each budget item requested will
4. Mini-Grant Project Summary (10 points)
Complete the Regional Network Mini-Grant project summary form (See Attachment E).
MINI-GRANT APPLICATION CHECKLIST
Please mail or hand deliver completed applications to:
Network for a Healthy California--Los Angeles Region
Los Angeles County Department of Public Health-Nutrition Program
3530 Wilshire Blvd., Suite 800
Los Angeles, CA 90010
Phone: (213) 351-7337
Note: Electronic copies and postmarked applications will not be accepted.
Incomplete and/or late applications will not be considered for funding.
Application packets must be received before
Friday, April 30, 2010 at 5:00pm
Please consecutively number a complete application packet to include one original and four (4)
copies of the following:
Cover Page - Attachment B
Mini Grant Narrative that includes:
Target Audience (include income eligibility and how this was determined)
Project Goals and Objectives
Narrative Description of the Project (not to exceed 3 pages in length)
Scope of Work (Attachment C)
Budget Form (Attachment D) and Budget Justification
Project Summary (Attachment E)
Letter(s) of Intent to Collaborate (if applicable)
MINI-GRANT APPLICATION COVER PAGE
Project Name ____________________________________________________________
Organization Name and Tax ID # ___________
Address Line #1:
Address Line #2:
City, State, Zip: CA
(if different from above)
Funding Amount Requested $__________________________________________________
Have you previously received, or do you currently receive Network funding?
Have you previously received, or do you currently receive other funds to support nutrition, physical activity, or food
If yes, provide a description of these funds on the Budget Form including the amount, and describe how
this mini-grant would enhance, but not duplicate current programs (see Attachment D, section B).
Certificate of Application
THE APPLICANT CERTIFIES THAT: To the best of my knowledge and belief, data information given in this
application is true and correct. The governing board of the applying agency has duly authorized the application. I
understand that any materials created under this grant are public domain and may be used and/or reproduced by
the Network for a Healthy California or The Los Angeles Collaborative for Healthy Active Children. I understand
that this is a public document and open to public inspection.
Signature ________________________________________________ Date
Name and Title ______________________________________________________________________________
Los Angeles Collaborative For Healthy Active Children
SCOPE OF WORK
Agency Name: ___________________
Contract Year: 2010-2011 ______________
Objectives Activities Who is Deliverables Due Date
Los Angeles Collaborative For Healthy Active Children
Organization Name: ________________________________________________________
A. Mini-Grant Budget
Expense (describe) Amount Requested In-kind or Matching Funds
B. Operating Expenses:
C. Equipment Expenses:
(max. mileage reimbursement rate =.34/mi)
F. Other Costs (itemize):
G. Indirect Cost (not to exceed
Total Requested: $
B. Other Sources of Funding (if applicable)
Funding Source Amount Received Funds What Activities
Description of Other Funding received (if applicable):
Person responsible for
administration of funds:
Position with Organization:
Address Line #1:
Address Line #2:
City, State, Zip:
Regional Network Mini-Grant Project Summary Form
Mini-Grant Project Name
Estimated Number of
Key Goal of Project
(Limit to 1-2 sentences)
Does the agency currently receive UC Davis FSNEP/SNAP-Ed
No Yes (Note if yes, this agency is not eligible for regional mini-grant funds.)
Does the agency currently receive Network funds?
No Yes (If yes, please describe in the space below how the proposed project is different from the
Network funded program and the systems in place to avoid duplication of match, time, and
Key Methods Select each method that is applicable to the mini-grant project
Advisory Council / Task Force TV
Community Education Events Radio
Internet/Web Sites Point of Purchase Retail Promotion
Nutrition Education Classes for the FSNE eligible Training/Workshop/Conference to (specify audience):
Nutrition Education Research/Evaluation Other (specify):
Print Media Other (specify):
Key Educational Select each strategy that is applicable to the mini-grant project
Fruit & Vegetables Promoting Healthy Communities
Promoting a Healthy Weight Food Safety
Food Shopping/Preparation Physical Activity Promotion
Dietary Quality Other (specify):
Regional Network Mini-Grant Project Summary Form
The mini-grant project will be using only education materials from the approved nutrition education
materials summary list (this is preferred).
The mini-grant will be using the following education material(s) that are not listed:
(Include title, source, description, and justification for each resource).
Intervention Enter the number of sites for each channel the mini-grant project targets
Afterschool Programs Indian Tribal Organizations
Community-Based Organizations Other Preschools or Daycares (not Head Start)
Community Clinics (not government) Parks, Recreation Centers
Community Youth Organizations Private Homes
Faith / Churches Public Health Departments
Farmers’ Markets Restaurants / Diners / Fast Food
Food Closets / Pantries / Banks Schools (K-12) If yes, complete school site section on pg 2
Food Stamp Offices Senior Centers
Community/School Gardens Soup Kitchens / Congregate Meal Sites
Grocery Stores Subsidized Housing
Head Start WIC Sites
Health Care Facilities (non-government) Worksites
Healthy Start Other (specify):
Income Targeting Data
2000 Census Tract Data HUD Income Guidelines
CalWORKS Income Guidelines WIC Income Guidelines
Food Stamp Income Guidelines Food Banks/Pantries
Free/Reduced Price Meal % (for school sites) Other (specify):
If you check 2000 Census Tract Data, you must complete the census tract section below; note that you may also use census
block data, however in that case no ethnicity data will be available.
If you check Free/Reduced Price Meal %, you must complete the school site section below.
Intervention Site Census Attach additional sheet if necessary
County Census Tract Ethnicity Code % Below 185% FPL *
Regional Network Mini-Grant Project Summary Form
Free and Reduced Price Meal / GIS Attach additional sheet if necessary
Free & Reduced Price
CDS Code School Site Name*
* Schools listed do not currently receive UC Davis FSNEP/SNAP-Ed
** Data based on CDE figures: http://data1.cde.ca.gov/dataquest/
Line Item Amount Description
(cannot exceed 50 cents per mile)
Other Costs Postage Purchase of Food/Materials for
Outside print existing nutrition demos and taste
jobs education materials testings
Intervention Site Census Tracts: Census tract information can be found at
Free and Reduced Price Meal / GIS Income Data: To obtain this information, you can
either call the school or go to the California Department of Education website at
1. Click school for level, and create your own report (under Other) for subject.
2. Type in your school name and click submit.
3. Check “free or reduced price meals” and scroll to the bottom of the page. Choose
the correct school from the list, and click submits.
4. Enter the information from the screen.
5. The CDS number is the 14 digit number following the name at the top of the page.
For technical assistance with this, please contact Lauren Neel at:
213-351-7337 or firstname.lastname@example.org.
Supplemental Nutrition Assistance Program (SNAP) Policy Clarifications
This is to provide States with clarification on several SNAP policy issues that were raised during
review of Federal Fiscal Year 2005 and 2006 State SNAP Plans. As always, Food and Nutrition
Service’s (FNS) SNAP State Plan Guidance, issued annually, remains the primary document
from which States may find information with regard to SNAP program and fiscal policies.
1. SNAP funds may not be used for local community food security and needs assessments,
except where such an activity is of minimal or no cost and is integral to general SNAP
nutrition education program planning.
2. SNAP funds may not be used to actively promote and conduct outreach for the Food
Stamp Program, the National School Lunch Program, the School Breakfast Program,
and other SNAP programs. Brief messages identifying these as sources of food
assistance are allowable.
3. SNAP funds may not used for implementation of initiatives and other resources which
have the primary purpose of improving nutrition systems, environments, or policies.
Although there may be some minor relevant purposes that are mutually shared between
TN and SNAP in the Changing the Scene kit, its key purpose is for local use in
promoting systems and environmental changes, the costs of which are to be born locally.
Use of SNAP funds for this purpose is inappropriate. Examples of materials that promote
systems and environmental changes that are inappropriate for SNAP including Changing
the Scene, the Healthier US School Challenge, and the School Health Index.
4. SNAP funds may be used to promote, but not implement, systems, environmental or
policy change, if and only if such promotion is directly linked to, supportive of, and
proportionate to direct nutrition education efforts for SNAP clients. SNAP staff may
encourage clients to pursue nutrition systems, environment, and policy changes, and
provide them with a list of strategies to assist with this effort.
5. Within the context of nutrition education interventions, SNAP staff may promote ideas for
improving access to healthier foods in low income communities, but may not use SNAP
funds to actively increase food security.
6. SNAP funds may not apply for staff to participate in the development or implementation
of school wellness policies. This is the case even if the State’s Child Nutrition Program
has taken the lead and this is a component of a State’s Nutrition Action Plan.
Please Note: The Supplemental Nutrition Assistance Program ( SNAP), formerly the Food
Stamp Nutrition Education Program, Policy Clarifications are taken from USDA Administrative
Notice 05-28, September 21, 2005
Income Eligibility Guidelines 2010-2011
Income at 185% Federal Poverty Level, by Household Size
On July 1, 2005 the U.S. Department of Health and Human Services publishes its annual
update of the poverty guidelines that are used by schools, institutions, and facilities participating
in the National School Lunch Program (and Commodity School Program), School Breakfast
Program, Special Milk Program for Children, Child and Adult Care Food Program and Adult
Care as the basis for determining and updating program income eligibility limits. The Los
Angeles Collaborative for Healthy, Active Children uses these guidelines, which are consistent
with the U.S. Department of Agriculture Guidance for services received through the
Supplemental Nutrition Assistance Program (SNAP) within the state of California, to identify the
target audience for Mini-Grant and Collaborative activities.
To be eligible on the basis of income, 50% or more of the target audience served by proposed
Mini-Grant activities must have a gross income (i.e. before taxes are withheld) falling at or
below 185 percent of the U.S. Federal Poverty Level.
Federal Poverty Level- 2008-2009
Income Guidelines for FSNE Participants (185% FPL or Below)
Family Size Annual Monthly Weekly
1 $19,240 $1,604 $802
2 $25,900 $2,159 $1,080
3 $32,560 $2,714 $1,357
4 $39,220 $3,269 $1,635
5 $45,880 $3,824 $1,912
6 $52,540 $4,379 $2,190
7 $59,200 $4,934 $2,467
8 $65,860 $5,489 $2,745
Each Add'l Member
$6,660 $555 $278
Examples of Allowable and Unallowable Costs
Allowable and Unallowable Costs
The Allowable/Unallowable Chart listed below may change every year based on annual USDA
Guidance. All activities and materials must be reasonable (in cost and scope) and necessary
and targeted to SNAP-eligible persons.
SNAP-eligible persons are defined as persons who are participating in the Food Stamp
Program, those who are likely eligible for participation in the Food Stamp Program because
their income does not exceed 130 percent of Federal Poverty Level (FPL) or those who are
potentially eligible because their incomes do not exceed 185 percent of the FPL.
SNAP activities may be delivered with a waiver to potentially eligible target audience with at
least 50 percent having household incomes not higher than 185 percent of the FPL. (Waiver to
USDA will be completed by CPNS staff). Activities in school districts or organizations working
with schools must have over 50 percent of the students enrolled in the free or reduced price
school meal program at each participating school site to qualify. College students must be at
130 percent of FPL and meet at least one other USDA criterion.
If there are changes in the SNAP Plan Guidance for FFY 2009 that impact the Allowable and
Unallowable Costs, the Network will update the website with a revised Allowable and
Unallowable Costs document. Note: You will be required to comply with the FFY 2009 USDA
Guidance document once issued. You will be notified by email if changes occur.
ALLOWABLE AND UNALLOWABLE COSTS BASED ON USDA GUIDANCE FFY 2008
● Purchase of office or electronic equipment (such ● Electronic or office equipment that exceeds prior approval
as computers TV, VCR, cameras, etc). thresholds (i.e., $5,000) unless such prior approval is
received from the Network.
● A public organization may donate equipment and
use fair market value; however, any fair market ● Purchasing food service equipment for food service use.
value must be adjusted to reflect equipment ● Medical equipment, including breast pumps.
provided by federal funding. (Multiplying the fair
market value times the percentage share invested ● Cell Phones (unless contractor can meet criterion).
in the equipment may factor this value.)
● Video cameras
● All equipment must be reasonable (in cost and
scope), necessary, and integral to the nutrition ● Global Positioning Systems (GPS) systems and/or
education activity. If the equipment is also being devices
used to support other activities, or not being used
by 100% FTE staff, the costs must be prorated. ● Walkie talkies and/or handheld two-way radios
● Equipment purchased with Federal Share funds
may be returned to the State at the request of the
Network if the project is terminated or the
Contractor no longer participates in the Network.
● Only one salad bar per contract is allowed for
educators to use for nutrition education.
● Purchase of one mobile food demonstration cart
per contractor for nutrition education.
● Kitchen appliances and storage equipment only
with justification of reasonable and necessary
2. Food Demonstrations
● Cost of food for recipe/taste testing purposes that ● Ongoing snack or food service. Meal size portions or
promotes healthy eating (especially fruits and complete meal service, including “training table meals”.
vegetables). Cost of kitchen equipment and dishes (Portions sizes must be limited to taste test sample sizes,
necessary for food storage, preparation, and and cannot be snacks, partial meals, or complete meal
demonstration purposes. service.)
● Equipment costs must be prorated to reflect the ● The purchase of water for food demonstrations is
FSNE portion only if other programs or projects unallowable, unless approved by the Network.
use the equipment.
● Cost of food provided as groceries or supplemental food.
● Cost for food samples associated with a nutrition
education lesson. A recommended guideline for ● Distributing or providing meals or snacks to FSNE-eligible
taste testing samples is $2.50/person, including persons for attendance of nutrition education classes or
supply costs. In some cases a slightly higher cost events.
per person may be justified.
● Use of staff time to prepare or serve meals or develop
● Staff time to prepare, transport, serve and clean- food or produce displays. Snacks, meals, or the use of
up food for demonstration and/or taste testing food/fruit for decoration or display purposes.
● Food may be donated, but the actual cost may not
be leveraged or claimed on any FSNE budget.
3. Food Stamp Promotion and Food Stamp Outreach
A brief message about the Food Stamp Program must Any activity or set of activities in which the primary objective is
be provided on all newly developed or reprinted to increase participation in the Food Stamp Program through
materials. The following is recommended: “The Food individual applicant assistance, community-based outreach
Stamp Program provides nutrition assistance to people message dissemination, or facilitation of systemic changes in
with low incomes. It can help you buy nutritious foods Food Stamp Program that enhance program accessibility
for a better diet. To find out more, contact [enter your (Outreach).
local office or toll-free number, or other useful
information to help identify how to get services].” Examples of unallowable outreach activities include:
● Pre-screening or assisting individuals with completing
● USDA asks that all nutrition education efforts Food Stamp Program applications and obtaining
include a brief promotional Food Stamp Program verification;
(FSP) outreach message within the context of ● Accompanying individuals to the Food Stamp Program
nutrition education. office to assist with the application process;
● Conducting outreach workshops for members of
● Activities that provide more than a brief promotion community organizations that serve low-income people;
message may be funded through the State’s FSP ● Convening meetings that focus exclusively or primarily on
Outreach Plan or through regular FSP Food Stamp Program Outreach and increasing Food
administrative funding. Stamp Program participation;
● Reimbursing the mileage for outreach training or meeting
● Within the context of a nutrition education attendance;
intervention, staff may promote ideas for improving ● Producing print materials (e.g. brochures, posters)that are
access to healthier foods in low-income primarily Food Stamp Program outreach in nature;
communities, but may not use FSNE funds to ● Developing and placing print, radio or television media
actively increase food security. advertisements to be used as public service
announcements to educate potential applicants about
● Within the context of nutrition education Food Stamp Program;
interventions, staff may distribute Food Stamp ● Designing a Food Stamp Program Outreach program,
Outreach materials such as brochures and posters including the development, publication, and distribution of
to promote the Food Stamp Program. materials to the community;
● Building Food Stamp Program promotion/outreach teams,
steering committees, coalitions, etc. and providing Food
Stamp Program outreach guidance to other State and
● Working with local agencies to plan and implement Food
Stamp Program Outreach and Program
● Accessing strategies, as well as monitoring and/or
evaluating agencies’ outreach performance
● Funding State or local staff to develop, implement, or
oversee Food Stamp Program Outreach activities
● Costs for the following are neither reimbursable through
Food Stamp Program promotion nor Food Stamp
o Implementing “Direct Certification” of Food
Stamp Program households for other
o Outreach and recruitment for non-Food
Stamp programs (e.g. School Breakfast
Program, National School Lunch Program or
o Implementing environmental or systematic
changes and strategies, in which the primary
objective is to increase participation in a
non-FOOD STAMP program.
● States may not use FSNE funds for local community food
security and needs assessments, except where such an
activity is of minimal or no cost and is integral to general
FSNE nutrition education program planning.
● FSNE funds may not be used to actively promote and
conduct outreach for the FSP, the National School Lunch
Program, the School Breakfast Program, and other Food
and Nutrition Services programs. Brief messages
identifying these as sources of food assistance are
● Educational supplies, curricula and staff salaries to ● The cost for the rental or purchase of garden
teach gardening concepts as part of nutrition education equipment (fertilizer, tractors), the purchase or rental
efforts that reinforce the beneficial nutrition aspects of of land for garden plots, seeds, plants, and other
gardening. gardening supplies.
● Costs associated with creating, implementing, and
● The purchase of FNS nutrition education/promotion materials ● Any nutrition education literature paid for by
that address FSNE topics for use with FSNE-eligible another federal or private program or source.
● Any material that endorses or promotes brand
● The purchase of other nutrition education materials when name products or retail stores.
there are no FNS materials available that address FSNE
topics and will be used with FSNE-eligible persons. ● Paying for manufacturer’s or store (cents off)
● The production of nutrition education materials, for which
there is no other existing comparable material, which support ● Influencing a store’s pricing policy.
the State’s goals and objectives for FSNE and will be
distributed to FSNE-eligible persons. It is encouraged that ● Materials that do not give attribution to the FSP.
States collaborate with other FNS programs on the
messages conveyed and the costs of education materials. ● Any audiovisual paid-in-full by a private third party
The State agency must describe the method used for or source and any audiovisual that endorses or
allocating costs between the programs. promotes brand name products or retail stores.
o Prior to production, materials must be justified,
reviewed and approved by Network staff and ● Negative written, visual or verbal expressions
contain appropriate USDA acknowledgements. about specific foods, beverages, or commodities.
● Fact sheets, brochures, newsletters, and calendars, etc. that
are produced for distribution to FSNE-eligible persons and ● DVD/video development and production for one-
similar persons about nutrition topics such as food choices, time demonstrations.
food budgeting and food preparation.
o Harvest of the Month (HOTM) menu slicks
should be prorated at 60%. Please note that
this percentage holds as long as the HOTM
menu slicks templates are not edited (i.e. no
modifications to the nutrition education
content). Non-HOTM menu slicks should be
prorated based on the amount of nutrition
● Videos and websites, developed for use by FSNE-eligible
persons, about nutrition education and related topics.
Timeframe for redevelopment and reproduction is limited to
once every other year. More frequent updates requires
● Materials targeted to intermediaries who deliver services to
6. Media Activities
● Paid or public service radio and television commercials ● Media activities to promote or present nutritional
or advertisements promoting healthy eating directed messages to the general public, which are not targeted to
toward FSNE-eligible persons within the community. the FSNE-eligible population.
● Local media activities, including media advertisements, ● Creating media activities that make derogatory statements
must be coordinated with and complementary to State about a particular food, beverage, or commodity.
● Developing media advertisements to promote participation
● Contractors must provide a justification as to why local in programs other than Food Stamps.
media activities are reasonable and necessary and
provide the target audience income data that qualify the
activities for FSNE funding. Paid media costs and
activities must target FSNE-eligible persons in qualified
census tracts, use outlets where over half of the
audience meet FSNE eligibility criterion, or use outlets
approved by USDA.
● Public relations activities including media appearances,
interviews, preparation of press releases and press kits,
training of spokespersons, announcements publicizing
community events, or resources for FSNE- eligible
● Development of media materials, including public
service or paid advertisements, requires prior approval
from CPNS staff and the USDA WRO and must display
7. Medical Equipment and Health Services
● Salaries and benefits of personnel to collect dietary ● Medical equipment or health services related to health
intake data based on a 24-hour recall, food frequency assessment of recipients; obtaining data on nutritional
questionnaires, or other assessment of nutrition status, chronic disease, or chronic disease risk
knowledge and behaviors. assessments. This includes obesity prevention and/or
weight management programs which are billable to
● Health promotion activities and interventions aimed at MediCal or other medical insurance.
primary prevention of disease (prevent or postpone the
onset of chronic disease) and designed to help FSNE- ● Costs associated with the measurement of height, weight,
eligible persons establish and maintain active lifestyles skin fold thickness, blood pressure, cholesterol, blood-
and healthy eating habits. glucose and iron levels.
● USDA will reimburse staff only at compensation rates ● Clinical health screenings (i.e., cholesterol testing, body
representative of the work they conduct with FSNE mass index and blood glucose testing, etc).
rather than their regular rate for their job. (e.g.
practicing law or medicine). ● Dental hygiene activities, including instruction on proper
brushing and flossing .
● Medical equipment (e.g., scales, sphygmomanometer,
skinfold calipers, glucometer, breast pumps).
● Secondary prevention interventions and Medical Nutrition
Therapy. Secondary prevention interventions include
activities that help people who already have a chronic
disease cope with and control these conditions and
prevent additional disability. Medical Nutrition Therapy
involves the assessment of nutritional status and the
assignment of diet, counseling, and/or specialized
nutrition therapies to treat an individual’s illness or
condition; it is conducted in association with a prescription
from a qualified professional as a physician or nurse
● Salaries of health professionals such as physicians,
nurses, pharmacists, dentists charged at their regular rate
for their job (e.g., practicing medicine, law, database
coordinator, etc.) rather that compensated at rates
representative of the work they conducted with FSNE. If
salaries appear to be exceptionally high given the
described job duties and relative to the salaries noted for
other FSNE projects, the contractor will be required to
submit a justification to the contract manager prior to the
approval of the position.
8. Research, Evaluation and Needs Assessments
● Consumer and intermediary/market research and ● Payment to subjects for their participation in
pilot testing of interventions for FSNE-eligible research/evaluation studies.
● Research that does not target FSNE-eligible persons.
● Network-approved consultant services for research
and evaluation expertise linked to FSNE. ● Costs associated with surveillance or surveys of the
general population that are not prorated based on the
● Conducting focus groups as an essential part of number of likely FSNE eligible respondents (persons with
developing and testing targeted nutrition messages incomes less than or equal to 130% of poverty
for the FSNE-eligible audience. Expenses (e.g., guidelines/thresholds, with certain exceptions).
meals, child care, and transportation) that are
considered necessary and reasonable for services ● Local community food security and needs assessments,
provided as a focus group participant. except where such an activity is of minimal or no cost and
is integral to general FSNE nutrition education program
● Intercept surveys, key informant interviews, record planning.
audits, and community surveys of FSNE activities.
● Use of “Changing the Scene” and the “School Health
● Telephone or mail surveys and the purchase of Index” with FSNE funds is unallowable based on these
questions for surveys of FSNE-eligible persons. resources focusing on policy and environmental change.
● Formative research for program planning and ● Incentive payments to encourage attendance at focus
process, impact, and outcome evaluations of FSNE groups.
● Costs associated with developing nutrition education
● Funding for all surveillance/surveying activities standards for grade, school, or district-wide levels. For
must be pro-rated to reflect only the percentage of this to be pursued, FSNE should not be the sole
respondents at 130% of poverty or less unless the contributor; instead costs should be shared with other
surveillance/survey activity is directed to FSNE- participating schools or districts. If all school participants
eligible persons only. are not FSNE-eligible, costs should be prorated.
● Local agency evaluation projects should focus on
evaluating FSNE activities and assessing the
effectiveness of FSNE interventions in improving
● Assessments of consumer needs and access to
healthy foods as an integral part of program
planning to increase the effectiveness of FSNE
interventions and strategies. The costs, however,
must be minimal, reasonable and limited to the
scope of the FSNE activities.
9. Nutrition Education Events/Classes
● Structured, interactive educational and promotional ● Classes that are designed to provide case management
events in community, cafeteria, and classroom or "life skills" training (e.g., parenting, child development,
settings. Associated costs of salaries, space, crisis management, rental information). Only that portion
equipment and materials for education of FSNE- of the class related to nutrition education is allowable.
eligible persons on nutrition related topics (e.g.,
food budgeting, preparation, safety). If nutrition ● Medical Nutrition Therapy and secondary prevention
education is included with other topics, only that interventions.
portion of class pertaining to nutrition education is
an allowable cost. Schools must be public ● Breastfeeding education, promotion, and support that
government entities for State Share charges. duplicates or otherwise is provided by other funding
sources such as WIC.
● The pro rata share of costs of classes that are
provided to targeted groups in conjunction with ● Physical activity/exercise classes, equipment or facilities.
another program (e.g., WIC),provided the local
agency provides the interagency agreement that ● Weight loss classes, individualized meal plans, obesity
exists between the programs and the method for treatment programs, etc.
allocating costs between the programs.
● Nutrition education costs that are charged to another
● All activities that address the topic of breastfeeding Federal program (e.g., WIC, EFNEP, Head Start, etc.).
must be planned and implemented in collaboration
with WIC through an MOU. Breastfeeding activities ● Incentive payments to encourage attendance at nutrition
must supplement and not supplant existing WIC education classes.
activities. Promotion or marketing of the nutrition
benefits of a Salad Bar Program. ● Personal costs for recipients to attend nutrition
● Where operating in conjunction with existing However, students may be qualified for food stamp benefits if
programs, activities should enhance and/or otherwise income-eligible and they can meet one of the criteria
supplement, not supplant them. For listed below:
example, the cost for a home economics
teacher to conduct an extracurricular cooking ● Receive public assistance benefits under the
club for low-income teenagers could be Title IV-A Program; or
allowable, while using FSNE funds to replace ● Take part in a State- or Federally-financed work
costs of routine nutrition school classes study program; or
would constitute inappropriate supplanting of ● Work at least 20 hours a week; or
ongoing school curricula. ● Are taking care of a dependent household
member under the age of 6; or are taking care of
● Local FSNE contractors wanting to a dependent household members over age 5,
implement a mini-grant program must first get but under age 12 and do not have adequate child
CPNS approval. (Mini-grant projects awarded care to enable them to attend school and work a
by local FSNE contractors must be reviewed minimum of 20 hours, or to take part in a
and approved by USDA prior to funding being Federally financed work study program; or
allocated to any mini-grant project). Minigrant ● Are assigned to or placed in a college or certain
projects must submit the following to others schools through:
CPNS for review and submission to USDA: o A program under the Workforce
(1) description of the project, (2) targeting FSNE participants. FSP information
data, and (3) budget justification. Investment Act of 1998;
o A program under Section 236 of
● Activities where the primary objectives pertain Trade Act of 1974; or
to allowable nutrition education but brief FSP o An employment and training
outreach messages are also shared with program under the Food Stamp
FSNE participants. FSP information Act, or
materials are available to download on the o An employment and training
FNS web site at: http://www.fns.usda.gov/fns. program operated by State or local
● Also, a single parent enrolled full time in college
and taking care of a dependent household
member under the age of 12 can get food
stamps if otherwise eligible.
10. Nutrition Education Materials
● Nutrition education materials designed for physical
activity promotion must be provided in conjunction
with relevant nutrition and physical activity
messages (e.g., Frisbee, jump rope, visor).
● Expenditures on nutrition education materials must
have prior California Department of Public Health
approval and must comply with all State and
Federal safety requirements with respect to
production including Prop 65 requirements for lead
11. Physical Activity Promotion
● Physical activity (PA) promotion as a component of ● Ongoing exercise or PA classes, (e.g., yoga classes,
broader nutrition activities such as providing FSNE- walking clubs, sports teams, running classes, gym
eligible persons and similar low-income persons classes).
with information and encouragement to exercise.
This may include 1) promotion of PA messages/PA ● The implementation of PA environmental interventions,
recommendations contained in the current Dietary (i.e., PA community assessments, walkability workshops,
Guidelines for Americans, 2) PA demonstrations development of community plans to improve walkability,
(instructional in nature, on a one-time basis for and the implementation of any environmental
clients or staff), 3) provision of technical assistance improvements to increase neighborhood walkability).
and 4) community resource information (such as
free or low-cost local fitness events) in order to ● Costs incurred for health club or gym memberships,
encourage program participants to engage in dues, equipment, (e.g., bicycles, treadmills, stair steps,
regular PA. weights, etc.), facilities (rental or modifications) or
exercise leaders for ongoing exercise classes.
Note: For PA demonstrations at Network-funded school
districts, the Network and USDA have negotiated a pre- ● Personnel costs for conducting or maintaining exercise or
approved contract with SPARK (Sport, Play and Active PA classes. (Exception: one-time PA demonstration).
Recreation) to conduct one-time demonstrations. If a
school district is using FSNE funds to conduct a SPARK ● PA supplies for class participants are not allowable
one-time demonstration, they must use the pre- except for instructor demonstrations.
approved contract for services and costs. School
districts may use other vendors to conduct one-time ● The purchase of water for physical activity promotion is
demonstrations. unallowable, unless approved by the Network.
● FSNE staff may use FSNE funds to promote PA in ● PA promotional materials developed with FSNE funds
the context of nutrition education, but they may not without CPNS Staff prior approval.
use FSNE funds to develop stand-alone PA
materials or projects.
● Purchase/development of educational materials
promoting PA and integrating PA into nutrition
education for FSNE-eligible persons. All newly
developed materials must have Network approval
before final production. USDA prefers the utilization
of existing materials when possible.
● Walk to School events that are part of a larger
nutrition education campaign. Allowable activities
for Walk to School include collaborating with school
partners to promote the Walk to School Day event
and/or participating (but not leading) the event.
Network-funded staff should work with partners to
ensure that nutrition education and nutrition-related
activities are included in the Walk to School event.
● PA education and promotion as part of nutrition
education sessions in the Food Stamp Program.
● Information on local sites where FSNE- eligible and
other low-income persons can access a diverse
range of low or no-cost activities appropriate for
different ages and physical abilities.
● Physical activity bulletin boards or displays around
the food stamp offices, clinics or community.
● Referral to library or web site resources on physical
● Development and provision of information and
resource lists to target audiences.
● A certified physical fitness professional should be
consulted throughout the development phases of
materials that contain PA content. The cost of such
consultation is allowable if it is reasonable and
● Purchase of educational materials that promote PA
for FSNE eligibles. Examples of educational
materials include brochures, newsletters, posters,
public service announcements, audiotapes,
videotapes, and DVDs. These materials may be
purchased or obtained free from reliable sources
such as government organizations, PA
associations, or other authorities on the subject.
12. Systems, Policy and Environmental Education (Consumer Empowerment)
● FSNE funds may be used to promote, but not ● Any activity or material to lobby or influence Federal,
implement, systems, environmental, or policy State, or local officials to pass or sign legislation or to
change, if and only if such promotion is directly influence the outcomes of an election, referendum, or
linked to, supportive of, and proportionate to direct initiative.
nutrition education efforts for FSNE clients. FSNE
staff may encourage FSNE-eligible persons to ● Organized efforts to influence elected officials and lobby
pursue positive nutrition systems, environment, and for legislative/policy changes.
policy changes, and provide them with a list of
strategies to assist with this effort (community ● Costs associated with the establishment and maintenance
empowerment). of environmental or policy changes in the community,
such as staffing, infrastructure, equipment, space, land,
● Systems, policy and environmental change may be construction or supplies.
included in projects if the activities are supportive
and proportionate to direct nutrition education ● FSNE funds may not be used for implementation of
activities. initiatives and other resources which have the primary
purpose of improving nutrition systems, environments, or
● Network Contractors are allowed to participate but policies. Examples of materials that promote systems and
not lead the development or implementation of environmental changes that are inappropriate for FSNE
school wellness committees or school health include Changing the Scene, Healthier US School
councils for that segment of the community who are Challenge, and the School Health Index.
13. Profits/Revenues/Fund Raising/Grant Writing
● Sale of publications/nutrition education materials ● Sale of publication/materials produced with USDA dollars to
produced with FSNE funds. Publications/materials make a profit without prior approval from CPNS and USDA.
must be sold at cost (cost includes concept
development, production, and distribution). ● Costs of organized fund raising/grant writing including
financial campaigns, solicitation of gifts and bequests, and
● Any sales received by Contractor must be accounted similar expenses incurred to raise capital or obtain
for in a separate, identifiable account, reported to the contributions, regardless of the purpose for which the funds
State on the SF-269 form, and used to meet agreed will be used.
upon and allowable programmatic needs of the
Contractor, or the sale proceeds must be returned to
● Attendance at trainings on sustainability.
14. Space Allocations
● Space allocated for nutrition education programs in ● State Share charges for space that is donated by a private
which the plan for the space/cost allocation is third party or public entity, or costs that are fully funded by
documented and actual out-of-pocket costs are another program (e.g., USDA WIC and EFNEP programs).
incurred and tracked. For publicly owned space, amounts claimed under “rent”
must represent actual costs of ownership and/or
● Space donated by local school districts, but only the maintenance for the property, NOT the “fair market value” if
cost of space based on depreciation or use allowance. the space was rented on the open market. For example, if a
county or school district donated space to a program to use
● Space must be prorated by FTE when staff person is in the conduct of eligible nutrition education, and the county
not dedicating 100% FTE to the Network contract. or school district was not incurring any ownership or
maintenance costs for that space, no “fair market value” may
be assigned to that space for the purposes of determining
State Share contribution
● Commercial rental rates may not be used for publicly owned
15. Social Marketing
● Local radio and television announcements of nutrition ● Social marketing campaigns that target the general
education events for FSNE-eligible persons. (See #6, population. In some instances, prorated costs based upon
MEDIA). numbers of likely FSNE-eligible persons (≤130% of poverty)
guidelines/threshold, with certain exceptions, that will be
● Appropriate social marketing campaigns that target
nutrition messages to FSNE-eligible person
audiences and are delivered, with an approved ● Nutrition education messages that convey negative message
exclusivity waiver, in areas/venues where at least 50 or disparage specific foods, beverages, or commodity, or
percent of persons have incomes, equal to or less which are not consistent with the 2005 Dietary Guidelines for
than 185% FPL. Prior approval is required from
CPNS and USDA.
● TV and radio announcements/advertisements that do not
include a brief message about the FSP, its benefits, and how
to contact the Food Stamp office.
16. Staff Training, Conferences, and Other Costs
● Training (including travel expenses) for staff and
contractors providing nutrition education to FSNE- ● Travel outside the State of California without prior written
eligible persons. Attendance must be justified in authorization from the CPNS Network staff. Attendance must
terms of the benefits to implementing the contract be justified and travel request approved.
Scope of Work. Prior written authorization is required
from the CPNS Network staff for any new ● E staff (including Network, DSS and
training/travel not already listed on the approved UCD state and local agencies) are allowed to travel for
budget. national-level conference, meeting or training, even when
occurring in the State. Attendance must be justified and have
● Travel costs associated with Network business or to
a Network-sponsored training or event will be 100%
reimbursed even if the person is not 100% FTE. ● Costs for clerical, administrative staff, and other staff not
However, if the conference is not Network-sponsored, providing direct services to the FSNE eligible population to
travel costs must be prorated based on FTE and for attend conferences.
the portion of the conference or training that qualifies
as nutrition education ●
are not relevant to the practical delivery of nutrition education
● Participation in regional or state coalitions such as
Network Regional Collaboratives and NSC Action
Teams on FSNE business. ● Costs of training materials that have not been
● Nutrition education training materials. FSNE-related
training for program delivery staff (e.g., Children's ● Money, vouchers or passes provided to FSNE recipients in
Power Play! Campaign, Harvest of the Month,
Community Health Leaders, Latino Campaign). The
time volunteers of a public agency spend performing ● Childcare or transportation services provided for FSNE
FSNE-specific duties. Time must be commensurate
with the duties being performed. (This does not apply
to nonprofit organizations). ● Substitute teachers costs for Network-funded teachers while
they are at Network
● FSNE support or partial sponsorship of meetings,
conferences and summits must be pro-rated based ● Training or professional development costs of food service
on both the proportion of the target audience that workers or others not directly associated with delivery of
represents FSNE-eligible stakeholders and the
proportion of the agenda related to nutrition for low-
income audiences. ● Costs to support travel and other costs associated with the
Network’s participation in national committee meetings. (This
● FSNE funds may be used to provide general briefings condition applies to national committee meetings for which
and trainings to community health professionals, if the USDA representation and participation are established at the
State can demonstrate that such professionals serve
a majority of FSNE eligibles.
● Subscriptions and/or memberships to non-FSNE-related
● Funds spent on training, workshops, meetings, and affiliations. These include, but are not limited to:
summits should target FSNE eligibles or
intermediaries working with FSNE eligibles. The o Individual memberships in business, technical
primary focus must be nutrition education/healthy and professional organizations (e.g. ADA,
eating behaviors. A secondary focus (e.g, food Society for Nutrition Education, national and
shopping practices, safe handling, promoting healthy state WIC Associations, Center for Nonprofit
communities, etc.) may be included. Management).
o Local newspapers, magazines, and journals.
● Cost of institutional memberships in business,
technical, and professional organizations. These
o Costco, Sam’s Club, or other retail, discount, or
costs must be consistent with the effort to promote
the provision of quality nutrition services to FSNE-
● Nutrition education activities that promote the
selection of healthy foods from vending machines.
● Contractors may prorate hotel wireless fees by FTE,
conference content, and FSNE-specific usage.
Contractors should first utilize their daily incidental
allowance towards these costs.
17. INCOME QUALIFICATIONS
● Each intervention site must have specific income
qualifying targeting data submitted for state and
● Flea Market, farmers’ markets, festivals, health fairs
and other community events should be located in
qualifying census tracts whenever possible or
contractor should prorate based on % of people in
the area at 130% FPL (GIS can be used) Also, if
available, survey data from the event may be used
to qualify the site .
● Participation in nutrition education activities/ events
does not require pro-rating of costs if your
organization can demonstrate that at least 50% of
the participants meet the 185% FPL targeting
18. Retail, Restaurant and Worksites
● FSNE services in partnership with restaurants may ● Partnerships with restaurants not accepting food stamps and
use FSNE funds to do so only in restaurants that not meeting the targeting criteria of 50% or more of the
are both authorized to accept food stamps and audience is at or below 185% FPL.
located in geographic areas meeting the FSNE
targeting criteria (e.g., at least 50% of their clients ● Retail site interventions not targeted to FSNE-eligible
have gross incomes at or below 185% FPL). shoppe
● Restaurant sites may participate in FSNE by serving ● Worksites interventions not targeted to FSNE-eligible workers.
as intervention sites if these sites can demonstrate
that at least 50% of their clients have gross incomes
at or below 185% FPL. If such sites redeem food ● Hosting retail interventions in sites that do not meet the
stamps, this would be further proof of the efficacy of
these locations as venues for FSNE.
● African American Campaign, Latino campaign and Core 1 may
● Worksite interventions (nutrition education) where not merchandise or host food demonstrations in the same
you can verify that at least 50% of the employees stores.
are at or below 185% of FPL. This can be done by
the census tract data of the site itself, proprietary
data from the employer if available, or means
● Regional Networks (RN) must provide retail
interventions in qualifying census tracts or stores
redeeming over $50,000 on Food Stamps monthly.
Retail interventions include comprehensive
merchandising and promotional activities in
supermarkets, small chain stores and independent
(neighborhood) markets statewide in an effort to
increase the purchase of fruits and vegetables
among FSNE-eligible Californians. The
merchandising components of the program include
customized point-of-purchase materials, in-store
recipe booklets and recipe cards. Food
demonstrations, store tours, and retail-sponsored
community events are conducted to support the
merchandising efforts as well.
● The Children's Power Play! Campaign may host
food demonstrations in those stores that are
recruited and maintained by African American
Campaign, Latino campaign and Core 1. However,
Food demos may not be held jointly and should be
scheduled on different days and times to reinforce
the Power Play! message at the point of purchase.
● As documented in the SOW, RNs should work with
LIAs. This may also include LIA crossover into the
retail arena. RNs and LIAs may host food demos in
the same qualifying stores. However, food demos
may not be held jointly and should be scheduled on
different days and times to reinforce the message at
the point of purchase and increase the reach of
19. FSNE Eligibility Cost per Participant
● Costs per FSNE eligible participant, on average, range
between $60-$300. Contractors that propose spending
significantly more than this average must provide
● Redirected from #16
rate ($94,400 yearly salary) for school teachers and a ● n flyers at
$54 hourly rate ($112,000 yearly salary) for school health fairs when charges are based on a rate
administrators as a maximum State Share salary rate. commensurate with his/her credentials as opposed to the
Using this methodology, contractors may elect to utilize duties he/she is performing.
lower salary rates for teachers/school administrators up
to this maximum salary rate. For any contractor wishing ● -public agency (e.g., faith-
to exceed the maximum salary rate, a justification would based organizations, food banks, etc.) spend performing
be required and will be considered on a case-by-case FSNE-
basis. The maximum rates do not include fringe benefit
costs. ● Costs to support dietetic interns/students if their
experience will meet academic or fieldwork requirements.
Redirected from #16 ● Costs to support staff time or other expenditures related to
participating in national-level work or committees, except
● Staff time spent planning, delivering and evaluating
where the activity is an integral part of FNS’ focus on
nutrition education to FSNE-eligible persons. Time must
general FSNE program planning. However, in general,
be charged at a rate commensurate with duties being
costs associated with national-level committee work are
not reasonable and necessary for the delivery of FSNE in
States. USDA, FNS staff represents FSNE interests on
not exceed 20%. Contractors should provide justification
for time contributions exceeding this percentage.
● The time interns/students spend on FSNE activities only
if they are (a) unpaid or (b) not using the internship
placement to fulfill academic or fieldwork requirements.
Paid interns/students meeting criterion (b) must track
their FSNE time using weekly time logs, semi-annual
certification statements, or if applicable, as part of an
approved time study.
● Since they are not traditional positions acting as nutrition
educators, the use of non-traditional positions (e.g.
school psychologists, warehouse workers) as FSNE
State or Federal Share requires justification and an
explanation of their role in FSNE activities.