Docstoc

Proposal for Supplying Goods - PDF

Document Sample
Proposal for Supplying Goods - PDF Powered By Docstoc
					                      GENESEE COUNTY PURCHASING DEPARTMENT
                          ROOM 200, COUNTY ADMINISTRATION BLDG.
                                   1101 BEACH STREET
                                 FLINT, MICHIGAN 48502                      TELEPHONE
                                                                            (810) 257-3030

ERIC F. HOPSON                                                                  FAX
Purchasing Director                                                         (810) 257-3380

January 14, 2011


GENESEE COUNTY REQUEST FOR PROPOSALS #11-006
Sealed proposals will be received until 3:00 p.m. (EST), Thursday, February 3, 2011, at
the Genesee County Purchasing Department, 1101 Beach Street, Room 200, Flint, MI,
48502 for PHARMACEUTICAL SERVICES FOR THE GENESEE VALLEY
REGIONAL CENTER.

This procurement is conducted in accordance with the Genesee County Purchasing
Regulations, a copy of which is on file and available for inspection at the Genesee
County Purchasing Department.

Each proposer must submit one copy of their 2011 CERTIFICATE TO DO BUSINESS
WITH GENESEE COUNTY. For further information on this requirement, contact the
Genesee County Office of Equity and Diversity, 1101 Beach Street, Room 343, Flint,
Michigan 48502, (810) 257-3028, fax (810) 768-7943.

Each offeror is responsible for labeling the exterior of the sealed envelope containing
the proposal response with the proposal number, proposal name, proposal due date
and time, and your firm’s name. The proposal request number and due date for this
RFP are:

DUE DATE:                THURSDAY, FEBRUARY 3, 2011, 3:00 PM
PROPOSAL REQUEST NUMBER: #11-006

Eric F. Hopson
____________________________________________
ERIC F. HOPSON, PURCHASING DIRECTOR


bid2\2011\11-006
Attachments
          GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER




RFP #11-006                              1
                                         TABLE OF CONTENTS


INSTRUCTION TO PROPOSERS................................................................................. 3
STANDARD TERMS AND CONDITIONS ..................................................................... 4
ADDITIONAL TERMS AND CONDITIONS ................................................................... 7
SCOPE OF WORK ........................................................................................................ 9
EVALUATION CRITERIA............................................................................................ 12
PROPOSAL FORM BULK PRESCRIPTIONS ............................................................ 13
PROPOSAL FORM INDIVIDUAL PRESCRIPTIONS.................................................. 14
SIGNATURE PAGE..................................................................................................... 15
GENESEE COUNTY INSURANCE CHECKLIST........................................................ 16
REFERENCES ............................................................................................................ 17
ATTACHMENT #1 CONTRACT FOR PURCHASE OF GOODS ................................ 18
ATTACHMENT #2 - MODEL EQUITY AND DIVERSITY PLAN ................................. 28




RFP #11-006                                             2
RFP #11-006 PHARMACEUTICAL SERVICES FOR THE
GENESEE VALLEY REGIONAL CENTER

INSTRUCTION TO PROPOSERS
1.    Sealed proposals will be received until 3:00 p.m., Thursday, February 3, 2011 at
      the Genesee County Purchasing Department, 1101 Beach Street, Room 200,
      Flint, MI, 48502. Label the envelope containing the proposal response as
      described on page 1. LATE PROPOSALS AND PROPOSALS SENT BY
      FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.

2.    Submit one original, and one (1) hardcopy of the proposal, and one adobe
      PDF Format of your proposal. All proposals become the property of Genesee
      County. The County will not photocopy your proposal documents for the
      purpose of complying with this provision requiring duplicate copies. Failure to
      provide the required number of complete duplicate copies may result in rejection
      of your proposal.

3.    To be considered for award, each offeror must submit a 2011 Certificate To Do
      Business With Genesee County. For further information on this requirement,
      contact the Genesee County Office of Equity & Diversity, 1101 Beach Street,
      Room 343, Flint, Michigan 48502, telephone 810 257-3028, fax 810 768-7943.
      A Model Equity & Diversity plan is enclosed for your use. Genesee County
      utilizes these plans for informational purposes only. The content of any
      proposer’s plan is not considered in either the evaluation of the proposal
      or the decision to award a contract to a specific vendor.

4.    The County’s Standard Proposed Contract is attached to this RFP. After the
      award is made to the successful proposer(s), the County and the successful
      proposer(s) will negotiate a final contract that substantially conforms to the
      Standard Proposed Contract. Any exceptions to the terms and conditions of the
      Standard Proposed Contract or this RFP must be clearly set forth in your
      proposal and referenced on company letterhead. The County will not entertain
      negotiations to change any terms and conditions of the Standard Proposed
      Contract or RFP unless those changes are requested in your proposal.

5.    All prospective offerors shall be responsible for routinely checking the
      Genesee County Purchasing Department website
      (http://www.co.genesee.mi.us/Purchasing/currentbids.htm) for issued addenda
      and other relevant information. Genesee County shall not be responsible
      for the failure of a prospective offeror to obtain addenda and other
      information issued at any time, related to this RFP.




RFP #11-006                            3
6.    The County of Genesee requires a signed Insurance Checklist with each
      proposal submitted. Insurance required per the specifications governing this
      work must be provided prior to the contract starting date and kept in full effect
      and compliance during entire contract period. Failure to comply with these
      provisions will cause termination of the contract.

7.    The contractor agrees to be responsible for any loss or damage to property or
      persons due to the performance of services herein contracted and further agrees
      to protect and defend the County of Genesee against all claims or demands
      whatsoever, and to hold the County of Genesee harmless from any loss or
      damage resulting there from.

8.    Proposals must be submitted in the format outlined In INFORMATION
      REQUIRED FROM PROPOSERS (proposal format) page 12 to be deemed
      responsive.

STANDARD TERMS AND CONDITIONS
1.    Genesee County Purchasing Regulations All procurements are conducted in
      accordance with the Genesee County Purchasing Regulations, a copy of which is on file
      and available for inspection at the Genesee County Purchasing Department, 1101
      Beach Street, Room 200, Flint, Michigan, 48502.
2.    Evaluation and Award The contract will be awarded to the responsible offeror whose
      proposal is determined to be most advantageous to the County, based on the
      evaluation criteria set forth in the RFP. Genesee County reserves the right to reject any
      or all bids, to waive any informality or irregularity in any bid, and to negotiate with the
      apparent successful offeror in the best interest of Genesee County.
3.    Discussion with Responsible Offerors and Revisions to Proposals Discussions
      may be conducted with responsible offerors who submit proposals determined to be
      reasonably susceptible of being selected for award for the purpose of clarification to
      assure full understanding of, and conformance to, the solicitation requirements. If
      provided in the RFP, revisions of proposals may be permitted after submissions and
      prior to award for the purpose of obtaining best and final offers. Unless otherwise
      indicated in the Request for Proposals, Genesee County reserves the right to award the
      contract in whole or in part, by item, by group of items, or by section where such action
      serves the best interests of Genesee County.
4.    Cancellation; Rejection of Proposals The Request for Proposals may be canceled
      by Genesee County at any time for any reason. Any proposal received may be rejected
      in whole or in part when in the best interests of Genesee County.
5.    Equity & Diversity To be considered for award, each offeror must submit a current
      Certificate To Do Business With Genesee County. For further information on this
      requirement, contact the Genesee County Office of Equity & Diversity, 1101 Beach
      Street, Room 343, Flint, Michigan 48502. Telephone 810 257-3028, Fax 810 768-7943.
6.    Receipt of Proposals It is solely the responsibility of the offeror to assure the timely
      receipt of its proposal at the location indicated in the bid announcement. LATE
      PROPOSALS AND PROPOSALS SENT BY FACSIMILE WILL NOT BE
      CONSIDERED.
7.    Tax Genesee County is a Michigan Municipal Corporation and as such it is exempt
      from Federal Excise Tax and Michigan Sales Tax.



RFP #11-006                                4
8.    Non-Discrimination The successful bidder/Contractor covenants that it will not
      discriminate against an employee or applicant of employment with respect to hire,
      tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly
      related to employment, because of race, color, religion, national origin, age, sex, height,
      weight, marital status or a disability that is unrelated to the individual’s ability to perform
      the duties of a particular job or position, and that it will require the same non-
      discrimination assurances from any subcontractor who may be used to carry out duties
      described in this contract. Breach of this covenant shall be regarded as a material
      breach of this contract.
9.    Performance Bond If a performance bond is required, the bond must be issued by a
      company authorized to do business in the State of Michigan.
10.   Conflict of Interest Each offeror, by submitting a bid, represents that the offeror has
      no knowledge that any employee, representative or agent of the offeror is a County
      employee who has directly or indirectly participated on behalf of the County in the
      contemplated procurement, or that any County employee who has so participated or
      any member of such an employee’s immediate family has a financial interest pertaining
      to the contemplated procurement from the offeror, and represents that the offeror
      reasonably believes that no employee, representative or agent of offeror is a County
      employee who has so participated and that no County employee who has so
      participated or member of that employee’s immediate family has a financial interest in
      the contemplated procurement from the offeror.
11.   Inspection All goods are received subject to inspection and testing. If goods are
      defective or fail to meet the bid specifications, Genesee County shall have the right to
      reject the goods or to correct the defects. The contractor shall pay Genesee County for
      expenses incurred in correcting defects. Rejected goods will be held for forty-five days
      after delivery awaiting instructions from the contractor. After the forty-five day period,
      Genesee County will dispose of the goods without further liability to Genesee County.
      The contractor is responsible for the costs of handling, packing, and transportation
      incurred in returning or disposing of defective or non-conforming goods.
12.   Offeror’s Representations Each offeror, by submitting a proposal, represents as
      follows:
      1)        That the offeror has read and understood the RFP documents and has
                submitted its proposal in accordance therewith;
      2)        That the proposal has been submitted by a duly authorized owner, partner, or
                corporate officer;
      3)        That the proposal submitted has been prepared independently without collusion,
                agreement, understanding, or planned common course of action with any other
                supplier of the goods or services described in the RFP, designed to limit
                independent offers or competition.
13.   Independent Contractor Offeror agrees that if awarded a contract, it shall be an
      independent contractor and not an employee of Genesee County. The contractor shall
      secure, at its own expense, all personnel required in supplying goods or services under
      the awarded contract. All such personnel shall have no contractual relationship with
      Genesee County and shall not be considered employees of Genesee County.
14.   Insurance Each offeror must submit a completed Bidder’s Insurance Checklist, if so
      stipulated in the RFP. The required coverage and minimum limits may vary dependent
      upon the dollar amount of the contract, length of time of the contract, and the hazard
      level of the work or services to be performed. The types of insurance coverage may
      include: workers compensation, general liability, auto liability and/or professional
      liability. The insurer, insurance retention group, pool, or self-insurer must be



RFP #11-006                                  5
      authorized/licensed to provide such coverage within the State of Michigan and meet
      minimum financial ratings, if applicable, as supplied by Best or S & P.
15.   Indemnification The successful offeror shall defend, indemnify, and hold harmless
      Genesee County and its officers and employees from and against all claims, losses,
      damages, and expenses including, but not limited to, attorney’s fees arising out of or
      resulting from the performance of the contract.
16.   Warranty The offeror warrants that all goods and services furnished under a contract
      resulting from the RFP shall be in conformance with the RFP documents, and that the
      goods are of merchantable quality as described in the Uniform Commercial Code,
      Section 2-314, and fit for the purpose for which they are sold. This warranty is in
      addition to any manufacturer’s standard warranty which may apply or any warranty
      provided by law, and is in addition to all other express warranties made by the offeror.
17.   Year 2000 The offeror warrants that each hardware, software, and firmware product
      delivered under a contract resulting from the RFP shall be able to accurately process
      date data (including, but not limited to, calculating, comparing, and sequencing) from,
      into, and between the twentieth and twenty-first centuries, including leap year
      calculations, when used in accordance with the product documentation provided by the
      contractor. The offeror warrants that all such calculations, comparisons, and
      sequences will be recognized and accommodated and will not, in any way, result in
      hardware, software, or firmware failure. Genesee County, at its sole option, may require
      the contractor, at any time, to demonstrate the procedures it intends to follow in order to
      comply with the obligations contained herein. The obligations contained herein apply to
      products provided by the contractor, its subcontractors, or any third party involved in the
      creation of the products to be delivered to Genesee County under the contract. Failure
      to comply with any of the obligations contained herein, may result in Genesee County
      availing itself of all its rights under the law and under this contract including, but not
      limited to, its rights pertaining to termination or default. The warranties contained herein
      are separate and discrete from any other warranties specified in the contract, and are
      not subject to any disclaimer of warranty or limitation of the contractor’s liability which
      may be specified in the contract documents.
18.   Applicable Law Any contract resulting from the RFP shall be governed by the laws of
      the State of Michigan. Unless otherwise provided in the contract documents, the
      contractor shall secure and pay for all permits, fees, duties, licenses, inspections, and
      approvals necessary for the execution and completion of the contract. The contractor
      shall give all notices and comply with all laws, ordinances, rules, regulations, and lawful
      orders of any public authority bearing on the performance of the contract.
19.   Right to Inspect Genesee County may, at reasonable times, inspect the plant, place
      of business, or work site of a contractor or subcontractor which is pertinent to the
      performance of a contract or potential contract.
20.   Right to Audit Genesee County may at reasonable times and places, audit the books
      and records of any contractor who has submitted cost or pricing data as a part of its
      proposal, to the extent that such books and records are pertinent to such cost or pricing
      data for a period of three years from the date of final payment under the contract.
      Genesee County shall be entitled to audit the books and records of a contractor or
      subcontractor other than a firm fixed-price contract to the extent that such books and
      records are pertinent to the performance of such contract or subcontract. Such books
      and records shall be maintained by the contractor for a period of three years from the
      date of final payment under a prime contract and by the subcontractor for a period of
      three years from the date of final payment under a subcontract.
21.   Safety Genesee County, as the owner of the premises where the service or work is to
      be performed, or as the purchaser of goods received, requires that all applicable


RFP #11-006                                 6
        Michigan Occupational Health & Safety (MIOSHA) Rules and Regulations are followed
        by your employees and that the goods meet the applicable safety regulation. All Center
        of Disease Control guidelines (CDC) incorporated by reference within the MIOSHA
        regulations must be followed.

        The following County buildings were all built prior to 1981. In accordance with OSHA
        regulations, you must consider that “presumed asbestos containing materials” (“PACM”)
        exist in these buildings.
                 Animal Shelter                       Galliver Building
                 County Administration Building       Mt. Morris 67th District Court Building
                 County Courthouse
        Based on the above, Contractors are notified that their workers must be properly trained
        and accredited in accordance with OSHA regulation 29CFR 1910.

ADDITIONAL TERMS AND CONDITIONS
1. Issuing Office: This RFP is issued by the Genesee County Purchasing
   Department on behalf of the Genesee Valley Regional Center (GVRC). The sole
   point of contact for this RFP is Ms. Cindy Carnes, Genesee County Purchasing
   Manager, e-mail: ccarnes@co.genesee.mi.us, Fax (810) 257-3380 and Telephone
   (810) 257-3030. E-mail is the preferred method of contact.

2. Questions: from proposers regarding this RFP, must be submitted in writing and
   must arrive at the Genesee County Purchasing Department no later than Tuesday,
   January 25, 2011 by 5:00 p.m. Questions in writing should be directed to Ms.
   Cindy Carnes, Genesee County Purchasing Manager, e-mail:
   ccarnes@co.genesee.mi.us, 1101 Beach Street, Room 200, Flint, MI 48502, Fax
   (810) 257-3380. E-mail is the preferred method of delivery. Written answers to
   questions to clarify the RFP will be posted at
   http://www.co.genesee.mi.us/Purchasing/currentbids.htm.

3. Addenda: Genesee County reserves the right to amend and provide clarification of
   this RFP prior to the date for proposal submission. In such an event, an addendum
   will be posted on the Purchasing Department website
   (http://www.co.genesee.mi.us/Purchasing/currentbids.htm.). Further, all proposers
    1




   shall acknowledge having seen any and all addenda issued (1, 2, 3, etc.) on the
   Signature Page.

4. Proposal Considerations: All costs incurred in the preparation of a response to
   this RFP or any costs prior to approval of the contract by Genesee County and
   formal notification to the selected proposer(s) will be the responsibility of the
   proposer, and will not be reimbursed by Genesee County. Proposals should be
   prepared simply and economically, providing a straightforward, concise description
   of the proposer’s ability to meet the requirements of this RFP.

5. Right To Reject: Genesee County reserves the right to reject any and all
   proposals received in response to this RFP.



RFP #11-006                                 7
6. Disclosure: All information in an offeror’s proposal is subject to disclosure under
   the provisions of Public Act N. 442 of 1976, as amended, known as the “Freedom of
   Information Act”. This Act also provides for the complete disclosure of contracts
   and attachments thereto.

7. Errors, Omissions, And Discrepancies: If a proposer discovers any ambiguity,
   conflict, discrepancy, omission, or other error in the RFP, it shall immediately notify
   the Genesee County Purchasing Director of such error, in writing, and request
   modification or clarification of the document prior to the deadline for submitting
   questions. Genesee County will make modifications by issuing a written addendum.
   The proposer is responsible for clarifying any ambiguity, conflict, discrepancy,
   omission, or other error in the Request for Proposals prior to submitting a proposal
   or it shall be waived by the proposer.

8. Acceptance of Proposal Content: It is proposed that, if a contract is entered into
   as a result of this RFP, the RFP and the standard purchase contract (Attachment
   #1) will serve as the basis for the contract. The contents of the proposal of the
   successful offeror and its Best and Final Offer (if applicable) may become
   contractual obligations if a contract is issued. Failure of the successful offeror to
   accept these obligations will result in cancellation or termination of contract award.

9. Termination for Misrepresentation: If the successful proposer receives a contract
   and is subsequently found to have misrepresented any information in its proposal,
   discussions and/or Best and Final Offer submission, the contract may be terminated
   at the discretion of Genesee County.

10. Acceptable Deviations: The decision of Genesee County shall be final as to what
    constitutes acceptable deviations from all terms, conditions, specifications or
    requirements associated with this solicitation.

11. Exceptions: The proposer shall furnish a statement on company letterhead giving
    a complete description of all exceptions to the terms, conditions, and specifications
    set forth in the Standard Proposed Contract and this RFP. Failure to furnish this
    statement shall mean that the proposer agrees to meet all requirements set forth in
    this solicitation.

12. Prime Contractor Responsibilities: The successful proposer shall be required to
    assume responsibility for all services offered in the proposal regardless of who
    produces them. Further, the County will consider the successful proposer to be the
    sole point of contact with regard to contractual matters, including payment of any
    and all charges resulting from the contract.




RFP #11-006                              8
SCOPE OF WORK
Genesee County is soliciting proposals for PHARMACEUTICAL SERVICES FOR THE
GENESEE VALLEY REGIONAL CENTER. Services shall consist of providing and
delivering of bulk prescriptions and/or individual prescriptions to GVRC.

BACKGROUND
The Genesee Valley Regional Center (GVRC) provides secure residential detention for
male and female juveniles 10 through 17 years of age who have been court ordered
into secure detention. The average length of stay is one (1) month. This facility
operates 24 hours a day 365 days a year.

Weekly individual prescriptions tend to be about 20 to 30 per week. Individual
prescriptions cost GVRC approximately $27,000 annually which is estimated to be
about 30% of the total cost of individual prescriptions. It will be the pharmacy’s
responsibility to diligently pursue payment from Medicaid or private insurance, at times
this will require multiple requests for payment from insurance.

Bulk orders are generally ordered every three months. The annual spend on bulk
prescriptions is under $3,000.

All prescriptions are to be in blister packs and delivered to GVRC at 4287 West
Pasadena Avenue, Flint, MI 48504.

BULK PRESCRIPTIONS
These medications are dispensed out of the GVRC clinic per doctor’s prescription. The
medications will be ordered in bulk quantities; usually enough to treat eight patients.
For example eight (three times a day, for ten day treatment regimen) blister packs,
Zithromax is ordered in one dose packets in a quantity of six packets.

Typical prescriptions ordered, but not limited to, include, Drixoral, Doxycycline 100mg,
Zithromax 1gm, Motrin 600mg, Keflex 500mg, Amoxicillin 500mg.

Order Placement, orders are typically placed via fax, information provided for alternate
ordering methods will be considered.

Delivery, all prices are quoted “F.O.B. delivered” with transportation charges prepaid on
all orders. All orders shall be delivered within 5 calendar days after receipt of the order.

Billing, all invoices shall be on a monthly basis. Detailed invoices shall include, but not
be limited to, the following:
      • Date of delivery or order date,               • delivery fee (if any), and
      • detailed prescription information,            • extended total price.
      • prescription price,
Any discrepancies in invoicing shall be referred back to the contractor for further
explanation and/or adjustment.

Order Minimums, the county will not be subject to minimum order requirements.


RFP #11-006                               9
Return Policy, accept returns of items within six months of expiration date and up to
one year after expiration date with guaranteed return of any items and payment by
check for any debit balance that results from said return. Returns typically only occur
for an individual and generally will be immediately or within a month.

Pharmacist Support, it would be preferred, however not mandatory, that there be a
pharmacist available to answer medication related questions 24 hours 7 days a week.

Price, quoted prices are for a period of one (1) year from the date the contract becomes
effective. Prices may be subject to revision at the end of each one (1) year period if
there are changes in the general industry. Evidence of such changes must accompany
the request. Revisions may be either increases or decreases and may be requested by
either party. The prices quoted shall be firm for one (1) year. Requests for price
changes shall be received in writing at least thirty (30) days prior to their effective date
and are subject to written acceptance before becoming effective.

INDIVIDUAL PRESCRIPTIONS
These medications should be priced as delivered to the facility same day if called in
prior to 11:30 a.m. Prescriptions called in after that time may be delivered the next day.
Medications are to be packaged in blister packs. “One a day” prescriptions must be
packaged with each day of the week indicated. If the specific medication is to be
dispensed more than one time a day, there must be a separate blister pack for each
time the medication is to be given. For example medications requiring dispensing at
8:00 a.m., 2:00 p.m., and 8:00 p.m. would have three blister packs with the dispensing
time noted on each pack. In this example morning, afternoon, and evening would be
appropriate labels for the respective packs.

Typical prescriptions ordered, but not limited to, include, Trileptal, Risperdal, Seroquel,
Depakote, Abilify, Adderall, Concertal, Strattera, Prozac, Celexa, Clonidine, Zoloft,
Ritalin, Bactrim DS, Advair Inhaler, Albuterol Inhaler, Flagyl.

Order Placement, orders are typically placed via fax, information provided for alternate
ordering methods will be considered.

Delivery, all prescriptions are to be delivered by 4:30 p.m. same day if ordered before
11:30 a.m. Prescriptions called in after that time may be delivered the next day.

Billing, all invoices shall be on a monthly basis. Detailed invoices shall include, but not
be limited to, the following:
     • Date of delivery or order date,               • delivery fee (in any,) and
     • detailed prescription information,            • extended total price.
     • prescription price,

Any discrepancies in invoicing shall be referred back to the contractor for further
explanation and/or adjustment.




RFP #11-006                              10
Order Minimums, the county will not be subject to minimum order requirements.

Return Policy, accept returns of items within six months of expiration date and up to
one year after expiration date with guaranteed return of any items and payment by
check for any debit balance that results from said return. Returns typically only occur
for an individual and generally will be immediately or within a month.

Price, quoted prices are for a period of one (1) year from the date the contract becomes
effective. Prices may be subject to revision at the end of each one (1) year period if
there are changes in the general industry. Evidence of such changes must accompany
the request. Revisions may be either increases or decreases and may be requested by
either party. The prices quoted shall be firm for one (1) year. Requests for price
changes shall be received in writing at least thirty (30) days prior to their effective date
and are subject to written acceptance before becoming effective

Pharmacist Support, it would be preferred, however not mandatory, that there be a
pharmacist available to answer medication related questions 24 hours 7 days a week.

CONTRACT AWARD
GVRC reserves the right to split the contract between bulk and individual suppliers if
this provides an economical benefit.




RFP #11-006                              11
INFORMATION REQUIRED FROM PROPOSERS
(PROPOSAL FORMAT)
Responsive Proposals: To ensure consideration, all prospective proposers must
submit a complete response to this RFP using the following format.
      One original, one (1) additional hardcopy of the proposal, and one
      electronic copy, adobe PDF or Word format of your proposal
      Submitted to the Genesee County Purchasing Department, 1101 Beach Street,
      Room 200, Flint, MI 48502.
      All proposals received shall remain valid for a period not less than ninety (90)
      days from the due date of this RFP.

All Proposals are to include:
       Cover Letter - A letter generally describing your firm’s interest in this solicitation
       with a brief overview of the firm. Describe how your firm will meet the delivery
       requirements listed in the Scope of Work, include current order fill rates.

       RFP #11-002, pages 1 - 27, includes:
         • Proposal Form(s) and Delivery Vehicle Narrative
            Delivery Vehicle, due to the requirement of the vendor to deliver individual
            prescription(s), a brief narrative of how this will be accomplished must be
            included in the proposal submission. Include type of vehicle(s) to be used
            and approximate delivery times.
         • Executed Insurance Checklist
         • References
         • Signed Signature Page
         • 2011 Certificate To Do Business With Genesee County. (If you do not have a
              Certificate at the time of submission, include a letter indicating the date your company
              Equity & Diversity plan was submitted to the Genesee County Equity & Diversity Office
              for review.)

EVALUATION CRITERIA

It is the intent of Genesee County to conduct a comprehensive, fair and impartial
evaluation of proposals received. Award shall be made to the responsible proposer(s)
whose proposal is determined to be the most advantageous to Genesee County.
Evaluation criteria listed in order of importance are as follows:

       Ability to properly package the prescriptions;
       Delivery schedule and narrative explaining ability to deliver;
       Cost of prescriptions;
       Pharmacist Support;
       Experience of the firm;
       Past performance with Genesee County, quality of service;
       References;
       Responsiveness of proposals.


RFP #11-006                                  12
              RFP#11-006 PHARMACEUTICAL SERVICES
              PROPOSAL FORM BULK PRESCRIPTIONS
Pricing
Ordered in bulk quantities; usually enough to treat eight patients. All prices are quoted
“F.O.B. delivered” with transportation charges prepaid on all orders. All orders shall be
delivered within 5 calendar days after receipt of the order. All of these orders will be
directly billed to GVRC. The formula is Average Wholesale Price - % discount +
dispensing fee = GVRC cost. The dispensing fee is to include any delivery fee.


Generic prescriptions:            AWP - _____ % discount + $_____ fee = GVRC cost

Name Brands prescriptions:        AWP - _____ % discount + $_____ fee = GVRC cost

Or

All prescriptions:                AWP - _____ % discount + $_____ fee = GVRC cost

Other charges (with explanation) please explain any additional charges:




ORDER PLACEMENT

List the phone number, fax number, email and/or internet address where orders can be
placed.




LOCATION AND HOURS

List the address of each location where prescriptions will be filled.
1
2

Can orders be accepted 24 hours a day 7 days a week?            _____ yes   _____ no
Is a pharmacist available 24 hours a day 7 days a week?         _____ yes   _____ no

All deliveries are made to:
Genesee Valley Regional Center
4287 West Pasadena Avenue
Flint, MI 48504

Company Name _________________________________________________



RFP #11-006                              13
           RFP#11-006 PHARMACEUTICAL SERVICES
         PROPOSAL FORM INDIVIDUAL PRESCRIPTIONS
Pricing
Pricing includes same day delivery to the facility before 4:30 p.m. on orders placed
before 11:30 a.m. or delivered next day for orders placed after 11:30 a.m.

All individual prescriptions will first be billed to Medicaid or the child’s private insurance,
only those prescriptions not covered will be billed to GVRC at the price indicated by the
formula below. The formula is Average Wholesale Price - % discount + dispensing fee
= GVRC cost. The dispensing fee is to include any delivery fee.

Generic prescriptions:             AWP - _____ % discount + $_____ fee = GVRC cost

Name Brands prescriptions:         AWP - _____ % discount + $_____ fee = GVRC cost

Or

All prescriptions:                 AWP - _____ % discount + $_____ fee = GVRC cost

Other charges (with explanation) please explain any additional charges:




LOCATION AND HOURS

List the address, phone, and fax number of each location where prescriptions will be
filled.
1

2

Can orders be accepted 24 hours a day 7 days a week?              _____ yes      _____ no
Is a pharmacist available 24 hours a day 7 days a week?           _____ yes      _____ no

All deliveries are made to:
Genesee Valley Regional Center
4287 West Pasadena Avenue
Flint, MI 48504

Company Name _________________________________________________




RFP #11-006                                14
                           SIGNATURE PAGE
                      GENESEE COUNTY RFP #11-006
The undersigned represents that he or she:

1.       is duly authorized to make binding offers on behalf of the company,

2.       has read and understands all information, terms, and conditions in the RFP,

3.       has not engaged in any collusive actions with any other potential proposers for
         this RFP,

4.       hereby offers to enter into a binding contract with Genesee County for the
         products and services herein offered, if selected by Genesee County within 120
         days from proposal due date,

5.       acknowledges the following addenda ___________________ issued as part of
         the RFP:


Name (Typed):

Signature:

Title:

Company:

Date:


Contact Person

Please indicate name, telephone number, fax number, mailing address, and e-mail
address of company representative for matters regarding this RFP.


CONTACT NAME                        POSITION


E-MAIL


MAILING ADDRESS


MAILING ADDRESS


PHONE                               FAX




RFP #11-006                               15
                          GENESEE COUNTY INSURANCE CHECKLIST

Title: PHARMACEUTICAL SERVICES FOR GVRC Number: 11-006
Coverages Required                  Limits (Figures denote minimums)
 X 1. Workers' Compensation                              Statutory limits of Michigan
 X 2. Employers' Liability                               $100,000 accident/disease
                                                         $500,000 policy limit, disease
 X   3. General Liability                                Including Premises/operations
                                                         $1,000,000 per occurrence with $2,000,000
                                                         aggregate
 X   4.Professional liability                            $1,000,000 including errors & omissions
                                                         $200,000 per occurrence $600,000 in
                                                         aggregate for Medical Malpractice
 X   5. Products/Completed operations                    $1,000,000 per occurrence with $2,000,000
                                                         Aggregate [If applicable]
 X   6. Automobile liability                             $1,000,000 combined single limit each
                                                         accident- Owned, hired, non-owned
 X   7. Genesee County named as an additional insured on other than Workers' Compensation and
        Professional Liability via endorsement. A copy of the endorsement or evidence of blanket
        Additional Insured language in the policy must be included with the certificate.

 X 8. Best's rating: A VIII or better, or its equivalent (Retention Group Financial Statements)
 X 9. The certificate must state bid number and title

                         FAX THIS PAGE TO YOUR INSURANCE AGENT/BROKER

                                 Insurance Agent's Statement
I have reviewed the requirements with bidder named below. In addition:
_____The above policies carry the following deductibles:

__________________________________________________________________________________
Liability policies are   occurrence _____                     claims made _____

_________________________________                             _____________________________________
      Insurance Agent                                         Signature

 PLEASE NOTE #7 ABOVE. ADDING ADDITIONAL INSURED [AI] TO THE DESCRIPTION
 IS NOT ACCEPTABLE. AN ENDORSEMENT OR COPY OF AI LANGUAGE IS REQUIRED


                                    Offeror’s Statement
I understand the insurance requirements and will comply in full if awarded the contract.

________________________________                              _________________________________
         Bidder                                               Signature

Required general insurance provisions are provided in the checklist above. These are based on the contract and
exposures of the work to be completed under the bid. Modifications to this checklist may occur at any time prior to
signing of the contract. Any changes will require approval by the vendor/contractor, the department and County Risk
Manager. To the degree possible, all changes will be made as soon as feasible.




RFP #11-006                                         16
REFERENCES
List 3 references of similar projects




1. Company

Contact Name

Address

Phone Number




2. Company

Contact Name

Address

Phone Number




3. Company

Contact Name

Address

Phone Number




RFP #11-006                             17
 ATTACHMENT #1 CONTRACT FOR PURCHASE OF GOODS
                       GVRC PHARMECEUTICALS CONTRACT

This Purchase Contract (the “Agreement”) is made this __ day of _______________,
2011, by and between the County of Genesee, a Michigan Municipal Corporation,
whose principal place of business is located at 1101 Beach Street, Flint, Michigan
48502 (the “County”), and Contractor Name, a State Entity, whose principal place of
business is located at Contractor Address (the “Contractor”) (the County and the
Contractor together, the (“Parties”).

1.    Term

      1.1     Initial Term

              The initial term of this Agreement is effective upon approval by the
              Genesee County Board of Commissioners (the “Board”) and shall be
              effective for two (2) years (the “Initial Term”).

      1.2     Extension Terms

              The Board has the option to extend this Agreement for up to three (3)
              additional one year terms (the “Extension Terms”).

2.    Purchase of Goods

      The Contractor agrees to sell to the County, and the County agrees to purchase,
      the goods identified on Exhibit A (the “Goods”) at the prices indicated therein.

3.    Compensation

      The County will purchase the Goods from the Contractor at the prices specified
      on Exhibit A. The Contractor must provide to the County monthly invoices in a
      form acceptable to the County, detailing the items delivered and the price of
      each item. The County will pay the Contractor within sixty (60) days of the
      County’s acceptance of the invoice and supporting documentation.

4.    Taxes

      The County is a Michigan Municipal Corporation. The Contractor acknowledges
      that the County is exempt from Federal Excise Tax and Michigan Sales Tax.

5.    Delivery and Acceptance

      The Contractor agrees to deliver all orders as specified in the Scope of Work of
      RFP #11-006. All deliveries will be made F.O.B. destination to:

              Genesee Valley Regional Center


RFP #11-006                           18
              Attn: Fred Woelmer
              4287 West Pasadena Avenue
              Flint, MI 48504

      The County reserves the right to reject the Goods, even after it has accepted
      delivery, if the Goods are defective or fail to conform to the representations
      made by the Contractor.

6.    Contract Administrator

      The contract administrator for this Agreement is Fred Woelmer (the “Contract
      Administrator”). The Contractor acknowledges that the Contract Administrator is
      the primary County contact for notices and instructions related to this
      Agreement. The Contractor agrees to provide a copy of all notices related to
      this Agreement to the Contract Administrator.

7.    Inspection and Acceptance

      All Goods are received subject to inspection and testing. If Goods are defective
      or fail to meet the specifications, the County shall have the right to reject the
      goods or to require the Contractor to correct the defects. The Contractor shall
      correct the defects at no cost to the County or pay the County for expenses
      incurred by the County in correcting the defects. Rejected Goods will be held for
      forty-five days after delivery awaiting instructions from the Contractor. After the
      forty-five day period, the County will dispose of the Goods and the County shall
      have no further liability to the Contractor. The Contractor is responsible for the
      costs of handling, packing, and transportation incurred in returning or disposing
      of defective or non-conforming Goods.

8.    Warranties and Indemnification

      8.1     For a period of one (1) year following delivery, or such longer warranty
              period as the Contractor offers to its commercial customers, the
              Contractor warrants:

              8.1.1. that the Goods are merchantable,

              8.1.2. that the Goods will conform to the representations made by the
                     Contractor in response to the County’s written solicitation,

              8.1.3. that the Goods are fit the purpose for which they are sold,

              8.1.4. that the Goods will be free from any and all defects, and

              8.1.5. that the Goods will conform to the specifications provided in the
                     County’s written solicitation:




RFP #11-006                             19
      8.2     The Contractor warrants that the Goods will be provided in accordance
              with all applicable laws and regulations relating to the Goods.

      8.3     The Contractor warrants that the Contractor will comply with all federal,
              state, and local laws in the sale of the Goods.

      8.4     The Contractor will obtain and maintain all applicable licenses and
              permits necessary to sell the Goods for the entire term of this Agreement.

      8.5     The Contractor warrants that the Contractor will comply with the
              requirements of any federal or state grants used to fund or support this
              Agreement.

      8.6     The Contractor warrants that the Contractor will maintain a current
              Certificate To Do Business with Genesee County issued by the Genesee
              County Equity and Diversity Officer.

      The Contractor agrees to correct any and all defects in the Goods appearing
      within the warranty period by repairing any such defect or replacing the Goods
      subject to such defect at no cost to the County and to the County’s satisfaction.

      The Contractor agrees to indemnify and hold the County, its officials, officers,
      agents, and employees harmless from any and all claims, damages, or liability
      arising out of the Contractor’s breach of these warranties.

9.    Termination

      9.1     Termination for Cause

              If the Contractor is in breach of any provision of this Agreement, and such
              breach continues for fourteen (14) days after written notice is issued to
              the Contractor by the County of the breach, the County may terminate
              this Agreement. Such termination for cause is effective upon receipt of
              the notice of termination by the Contractor.

              In addition for any other remedies provided by law or this Agreement, the
              Contractor shall be responsible for all costs incurred by the County as a
              result of the Contractor’s breach and termination, including any costs to
              obtain substitute performance.

      9.2     Immediate Termination

              If the County, in its discretion, determines that the Contractor’s breach of
              this Agreement constitutes a threat to public health, safety, or welfare, the
              County may terminate this Agreement immediately upon notice to the
              Contractor.




RFP #11-006                              20
              In addition for any other remedies provided by law or this Agreement, the
              Contractor shall be responsible for all costs incurred by the County as a
              result of the Contractor’s breach and termination, including any costs to
              obtain substitute performance.

      9.3     Termination for Convenience

              If the County determines that it is in the County’s best interests, the
              County may terminate this Agreement upon thirty (30) days’ written notice
              to the Contractor.

              The County shall pay for all Goods properly delivered up to the effective
              date of the notice of termination.

10.   Insurance Requirements and Indemnification

      The Contractor agrees to obtain insurance coverage of the types and amounts
      required as set forth in the Insurance Checklist attached as Exhibit B and keep
      such insurance coverage in force throughout the life of this Agreement.

      10.1    Insurance Certificate and Additional Insured Coverage

              The Contractor further agrees to provide certificates of insurance to the
              County evidencing the coverages specified in the Insurance Checklist,
              and including the County as an additional insured. Additional insured
              coverage is to be by proof of blanket additional insured coverage within
              the general liability policy or as provided by an endorsement specifically
              the County as an additional insured to the policy. Contractor’s agent
              must provide a copy of the endorsement or language from the policy with
              the certificate of insurance.

      10.2    Indemnification

              The Contractor agrees to indemnify and hold the County, its officials,
              officers, agents, and employees harmless from any and all claims,
              damages, or liability, including defense costs, arising out of the
              Contractor’s performance of the Services or presence on the County’s
              property or worksite.

11.   Independent Contractor

      The Contractor and its agents and employees are independent contractors and
      are not the employees of the County.




RFP #11-006                             21
12.   Freedom of Information Act

      This Agreement and all attachments, as well as all other information submitted
      by the Contractor to the County, is subject to disclosure under the provisions of
      MCL 15.231, et seq., known as the “Freedom of Information Act”.

13.   Audit Rights

      13.1    Certification of Accurate Information

              Contractor certifies that all information provided to the County by the
              Contractor relating to the award or modification of this Agreement, or any
              payment or dispute related to this Agreement, is true and correct. The
              Contractor further certifies that its accounting system conforms to
              generally accepted accounting principles.

      13.2    Inspection

              The Contractor agrees that the County may inspect the Contractor’s
              plant, place of business, or worksite to ensure compliance with the terms
              of this Agreement. If this Agreement is funded or supported with any
              state or federal grant funds, the state or federal agencies responsible for
              administering the applicable grants may examine the Contractor’s plant,
              place of business, or worksite to ensure compliance with the terms of this
              Agreement and the terms of the applicable grant.

      13.3    Audit

              The Contractor agrees that the County may examine the Contractor’s
              records to ensure compliance with the terms of this Agreement. If this
              Agreement is funded or supported with any state or federal grant funds,
              the state or federal agencies responsible for administering the applicable
              grants may examine the Contractor’s records to ensure compliance with
              the terms of this Agreement and the terms of the applicable grant.

      13.4    Records Retention

              The Contractor agrees to maintain any business records related to this
              Agreement or the Contractor’s performance under this Agreement for a
              period of at least three (3) years after final payment.

14.   Nondiscrimination

      The Contractor covenants that it will not discriminate against an employee or
      applicant of employment with respect to hire, tenure, terms, conditions, or
      privileges of employment, or a matter directly or indirectly related to
      employment, because of race, color, religion, national origin, age, sex, height,
      weight, marital status or a disability that is unrelated to the individual’s ability to


RFP #11-006                              22
      perform the duties of a particular job or position, and that it will require the same
      non-discrimination assurances from any subcontractor who may be used to
      carry out duties described in this contract. Contractor covenants that it will not
      discriminate against businesses that are owned by women, minorities or persons
      with disabilities in providing services covered by this Contract, and that it shall
      require the same assurances from subcontractors. Breach of this covenant shall
      be regarded as a material breach of this contract.

15.   Identity Theft Prevention

      15.1    In the event that the Contractor will obtain identifying information during
              the delivery of the Goods, the Contractor must take reasonable
              precautions to ensure that such identifying information is protected from
              unauthorized disclosure and is used only for the purpose of performing
              the Services.

      15.2    For the purposes of this Paragraph, “identifying information” means any
              name or number that may be used, alone or in conjunction with any other
              information, to identify a specific person, including but not limited to
              name, address, telephone number, social security number, date of birth,
              driver’s license number, taxpayer identification number, or routing code.

16.   General Provisions

      16.1    Entire Agreement

              This Agreement, along with any Exhibits attached thereto, embodies the
              entire agreement between the Parties. There are no promises, terms,
              conditions, or obligations relating to the Services other than those
              contained herein. In the event of a conflict between this Agreement and
              any Exhibit, the terms of this Agreement shall control.

      16.2    Modification

              This Agreement may be modified only in writing executed with the same
              formalities as this Agreement.

      16.3    Binding Effect

              The provisions of this Agreement shall apply to and bind the heirs,
              executors, administrators, and assigns all of the parities hereto.

      16.4    Headings

              The paragraph headings in this Agreement are used only for ease of
              reference, and do not limit, modify, construe, and or interpret any
              provision of this Agreement.



RFP #11-006                             23
      16.5    Governing Law and Venue

              This Agreement is entered into under the laws of the State of Michigan.
              Any litigation between the Parties arising out of this Agreement must be
              initiated within two years of the cause of action accruing and must be
              brought in a court of competent jurisdiction in Genesee County, Michigan.

      16.6    Severability and Survival

              In the event that any provision of this Agreement is deemed by any court
              of competent jurisdiction to be legally ineffective, such decision shall have
              no effect on the remaining provisions of this Agreement.

      16.7    Interpretation

              Each Party has had opportunity to have this Agreement reviewed by legal
              counsel and has had equal opportunity to contribute to its contents. In
              the event of any dispute concerning the interpretation of this Agreement,
              there shall be no presumption in favor of any interpretation solely
              because the form of this Agreement was prepared by the County.

      16.8    Remedies

              All remedies specified in this Agreement are non-exclusive. The County
              reserves the right to seek any and all remedies available under this
              Agreement and applicable law in the event that the Contractor fails to
              abide by the terms of this Agreement.




RFP #11-006                               24
      IN WITNESS WHEREOF, the Parties have caused this Agreement to be
executed by their duly authorized agents.

CONTRACTOR NAME                  GENESEE COUNTY BOARD OF
                                 COMMISSIONERS



By:                             By:
Name of Contractor Signatory    Jamie Curtis
Title of Contractor Signatory   Chairperson




RFP #11-006                     25
                                        EXHIBIT A
                                      Goods and Prices

   List the Goods and their prices.




RFP #11-006                             26
                                              EXHIBIT B
                                          Insurance Checklist

Title: PHARMACEUTICAL SERVICES FOR GVRC Number: 11-006
Coverages Required                  Limits (Figures denote minimums)

 X 1. Workers' Compensation                              Statutory limits of Michigan
 X 2. Employers' Liability                               $100,000 accident/disease
                                                         $500,000 policy limit, disease
 X   3. General Liability                                Including Premises/operations
                                                         $1,000,000 per occurrence with $2,000,000
                                                         aggregate
 X   4.Professional liability                            $1,000,000 including errors & omissions
                                                         $200,000 per occurrence $600,000 in
                                                         aggregate for Medical Malpractice
 X   5. Products/Completed operations                    $1,000,000 per occurrence with $2,000,000
                                                         Aggregate [If applicable]
 X   6. Automobile liability                             $1,000,000 combined single limit each
                                                         accident- Owned, hired, non-owned
 X   7. Genesee County named as an additional insured on other than Workers' Compensation and
        Professional Liability via endorsement. A copy of the endorsement or evidence of blanket
        Additional Insured language in the policy must be included with the certificate.

 X 8. Best's rating: A VIII or better, or its equivalent (Retention Group Financial Statements)
 X 9. The certificate must state bid number and title




RFP #11-006                                    27
ATTACHMENT #2 - MODEL EQUITY AND DIVERSITY PLAN




NOTE: This attachment is not part of RFP 11-006, it is provided as a convenience to
any prospective offeror who may not yet have a current Certificate To Do Business
With Genesee County. Each offeror must submit a Model Equity and Diversity plan,
which once reviewed, by the Genesee County Office of Equity and Diversity
Department, will issue a Current Certificate To Do Business With Genesee County.
Genesee County utilizes these plans for informational purposes only. The content of
any proposer’s plan is not considered in either the evaluation of the proposal or the
decision to award a contract to a specific vendor. For further information on this
requirement, contact the Genesee County Office of Equity and Diversity, 1101 Beach
Street, Room 343, Flint, Michigan 48502. Telephone 810-257-3028, Fax
810-768-7943.




RFP #11-006                            28
                                    Genesee County
                      Office Of Equity & Diversity



                         MODEL EQUITY & DIVERSITY PLAN



                                     Instruction Sheet



1.   ALL SECTIONS OF THE GENESEE COUNTY MODEL EQUITY & DIVERSITY PLAN
     MUST BE COMPLETED.


2.   FULLY RESPOND TO EACH QUESTION.


3.   IF ANY SECTION IS NOT APPLICABLE TO YOUR COMPANY, WRITE N/A.


4.   COMPLETE DOCUMENT, SIGN AND MAIL OR FAX THIS ORIGINAL DOCUMENT TO:


5.   SHOULD YOU HAVE ANY QUESTIONS, PLEASE CALL 257-3028.



                    Genesee County Office of Equity & Diversity

                              1101 Beach St., Room 343

                                     Flint, MI 48502
                                     FAX 810.768.7943




 Genesee County utilizes these plans for informational purposes only. The Content of any
proposer’s plan is not considered in either the evaluation of the proposal or the decision to
                          award a contract to a specific vendor.
                                        Genesee County Office of Equity & Diversity
                                                               Genesee County Administration Building
                                                      1101 Beach Street, Room 343    Flint, MI 48502
                                                         Phone (810) 257-3028     Fax (810) 768-7943

                                  MODEL EQUITY & DIVERSITY PLAN
              FOR: Genesee County Vendors (i.e. Suppliers, Contractors, or Subcontractors)

COMPANY NAME:         __________________________________________________________________

dba if different from Company Name______________________________________________________

ADDRESS:              __________________________________________________________________

                      __________________________________________________________________

PHONE:     ______________________                            FAX:   _______________________
Email:_________________________________________________
  If any of your mailing information has changed since last year, please make note of the change below


NEW COMPANY NAME:             ____________________________________________________________

NEW ADDRESS:          __________________________________________________________________

                      __________________________________________________________________


NEW PHONE: _____________________                             NEW FAX:      _________________________


Check one or more below if applicable:

       White Owned Business

       Person with Disabilities Owned Business

       Woman Owned Business

       Minority Owned Business (check those that apply below)

               African-American

               Hispanic

               Asian-Pacific Islander

               American Indian or Alaskan Native

IN ORDER TO BE RECOGNIZED AS A MINORITY, PERSON WITH DISABILITIES, OR WOMAN OWNED BUSINESS, YOUR BUSINESS MUST
BE AT LEAST 51 % OWNED, CONTROLLED, AND OPERATED BY MINORITY, WOMEN, OR PERSONS WITH DISABILITIES SEE PAGE 5
FOR DEFINITIONS.

                                                    1 OF 8
1.     EQUAL EMPLOYMENT OPPORTUNITY POLICY

       If you do not have a written equal opportunity policy, this model policy statement been provided for
       you to adopt by simply filling in your company name and having the CEO sign at the end.

       “It is the policy of ____________________________________ to provide Equal Employment
       Opportunity for all persons regardless of race, color, religion, national origin, age, marital status,
       height, weight, arrest record, sex, or disability. We acknowledge the Equal Employment Opportunity
       (EEO) is a legal, social, and economic necessity for our company.”

2.     STEPS TO PROMOTE EQUAL OPPORTUNITY

       Please provide the names, addresses and phone numbers of your recruitment

       Recruitment: (Indicate which sources of media, agencies, organizations colleges and schools,
       community groups, and others who have special contacts with women, minority, and disability
       groups you are currently contacting for recruitment purposes.)

                 Name                                       Address                         Phone #




Do you include a copy of your EEO policy when sending letters to your recruitment sources?

       Yes           No

Do you use the “EEO/Equity & Diversity” tag line as a statement of your commitment?

       Yes           No

Are you willing to send a copy of your job announcements to the Genesee County Office of Equity &
Diversity?

       Yes           No

If you answered no to any of the above questions please explain: _________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________




                                                   2 OF 8
3.       SELECTION PROCEDURE

Describe methods used for applicant selections (e.g., application forms, interviews, tests, reference checks,
etc.):
_____________________________________________________________________________________
_____________________________________________________________________________________

Explain what practices are implemented to insure that an equal and unbiased selection process is
conducted______________________________________________________________________


Who has the final hiring authority? _________________________________________________________
_____________________________________________________________________________________




         Upward Mobility System:
         Describe what practices are implemented and your policy to insure equal treatment in terms of the
         following job situations:

         (1)    Assignments _____________________________________________________________
         ______________________________________________________________________________
         ______________________________________________________________________________


         (2)    Promotions and transfers ____________________________________________________
         ______________________________________________________________________________
         ______________________________________________________________________________


         (3)    Training _________________________________________________________________
         ______________________________________________________________________________
         ______________________________________________________________________________


         (4)    Benefits and conditions of employment _________________________________________
         ______________________________________________________________________________
         ______________________________________________________________________________


         (5)    Layoff, recall, discharge, demotion and disciplinary action __________________________
         ______________________________________________________________________________
         ______________________________________________________________________________


                                                    3 OF 8
4.    DEFINITIONS:

              A.   White (not of Hispanic Origin): All persons having origins in any of the original
                   peoples of Europe, North Africa, or the Middle East.

              B.   Minority: All persons of the United States who are African American, Hispanic,
                   Asian-Pacific Islander or American Indian or Alaskan Native.

              C.   Black (not of Hispanic origin): All persons having origins in any of the Black racial
                   groups of Africa, and are regarded as such by the community of which the person
                   claims to be a part.

              D.   Hispanic: All persons of Mexican, Puerto Rican, Cuban, Central or South American,
                   or other Spanish culture or origin, regardless of race.

              E.   Asian or Pacific Islander: All persons having origins in any of the original people of
                   the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands. This
                   area includes, for example, China, India, Japan, Korea, the Philippine Islands, and
                   Samoa.

              F.   American Indian or Alaskan Native: All persons having origins in any of the original
                   peoples of North America, and who maintain cultural identification through tribal
                   affiliation or community recognition.
Person
With a
Disability:        A person with a physical or mental condition or regarded as having a physical or
                   mental condition which may result from disease, injury, congenital conditions at birth,
                   or functional disorder.

Ownership:         TO BE RECOGNIZED AS A MINORITY, PERSON WITH DISABILITY, OR WOMAN
                   OWNED BUSINESS, YOUR BUSINESS MUST BE AT LEAST 51 PERCENT
                   OWNED, CONTROLLED, AND OPERATED BY MINORITY PERSONS, WOMEN,
                   OR PERSONS WITH DISABILITIES.




                                                4 OF 8
 5.      ANNUAL GOALS AND TIMETABLE (Current Year End)

 In this section, you are asked to set a numerical goal for your company to increase the utilization of minority and
 women in your workforce. This requires a good faith effort on your part. A goal is not a quota.

 The purpose of setting goals in a timely manner is to allow the employer to measure the success of the steps taken to
 implement equal employment opportunity. Failure to meet a goal should alert the company that the Equity & Diversity
 Plan is not working and that additional action is necessary. Long range goals should be measured for women and
 minorities in each major employment category in relationship to their representation in the civilian labor force. Short
 term goals should be measured in terms of realistically moving towards the long range goals on an annual basis.

      Employment
       Category                               Women                                            Minorities

                          Current Utilization                                Current Utilization
                                                   Annual Goal                                         Annual Goal
Officials and             number       percent     number percent             number      percent      number percent
Managers
Professionals
Technicians
Sales Worker
Office and Clerical
Skilled Crafts
Operators
Laborers
Service
Maintenance
TOTAL                         0                         0                         0                        0


         The Current number of total employees on the payroll is _____.

         The approximate employee turnover for our company is ____ employees per year.

 TYPES OF PRODUCTS AND SERVICES
 Describe in detail any products/services that you provide (submit copies of brochures, catalogs, etc.):

 _________________________________________________________________________________

 _________________________________________________________________________________

 _________________________________________________________________________________

 _________________________________________________________________________________

 Type of Supplier (check one):
        _____ Retail           _____ Manufacturer’s Representative       _____ Wholesale
        _____ Manufacturer _____ Distributor        _____ *Personal/Professional services
        _____ Other (explain) _________________________________________________________

 ________________________________________________________________________________

 ________________________________________________________________________________
 *Personal/Professional services are those services rendered by persons requiring an advanced, specialized type of
 knowledge, or expertise, acquired through extensive study or training. These services include, but are not limited to:
 accountants, architects, attorneys, clergy, consultants, dentists, engineers, pharmacists, physicians, planners,
 veterinarians, etc.                                        5 OF 8
6.     UNION CONTRACT PROVISIONS
       Explain how you work with unions to ensure equal treatment in your firm. If your company has a
       nondiscrimination agreement with a union, please attach a copy.

       An employer should not blame failure to take positive action steps due to barriers in a union
       contract. Explain what you do to insure nondiscrimination in union contracts:
       _____________________________________________________________________________
       _____________________________________________________________________________
       _____________________________________________________________________________
       _____________________________________________________________________________

Read and adhere to the following seven (7) Equal Opportunity Clauses.

Government contracts:
Except as otherwise provided, each contracting agency shall include the following equal opportunity clauses
contained in Section 202 of Executive Order 11246 of September 24, 1965, in each of its Government
contracts and modifications thereof if not included in the original contract: *During the performance of
this contract, the contractor agrees as follows:

        (1)     The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, national origin, age, marital status, height, weight, arrest record, sex or
handicap. The contractor will take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to their race, color, religion, national origin, age,
marital status, height, weight, arrest record, sex, or handicap. Such actions shall include, but not be limited
to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the contracting officer setting forth the provisions of
this nondiscrimination clause.

        (2)      The contractor will, in all solicitations or advertisements for employees placed by or on behalf
of the contractor, state that all qualified applicants will receive consideration for employment without regard
to race, color, religion, national origin, age, marital status, height, weight, arrest record, sex, or disability.

        (3)    The contractor will sent to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding a notice to be provided by the agency
contracting officer, advising the labor union or worker’s representative of the contractor’s commitments
under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.

       (4)     The contractor will comply with all provisions of Executive Order 11246 of September 24,
1965, and of the rules, regulations and relevant orders of the Secretary Of Labor.

        (5)   The contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his books, records and accounts by the contracting agency and the
Secretary of Labor purposes of investigation to ascertain compliance with such rules, regulations, and
orders.


                                                     6 OF 8
       (6)     In the event of the contractor’s noncompliance with the nondiscrimination clauses of this
contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or
suspended in whole or in part and the contractor may be declared ineligible for further Government
contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and
such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by
law.

       (7)    The contractor will include the provisions of paragraphs (1) through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued
pursuant to Section 204 of Executive Order 11246 of September 24. 1965, so that such provisions will be
binding upon each subcontractor or vendor.

The contractor will take such action with respect to any subcontract or purchase order as the contracting
agency may direct as a means of enforcing such provisions including sanctions for noncompliance:
Provided, however, that in the event that contractor becomes involved in, or is threatened with, litigation by
a subcontractor or vendor as a result of such direction by the contracting agency, the contractor may
request the United States to enter into such litigation to protect the interests of the United States.”


7.    SIGNATURES:            i.e., Chief Executive Officer, President, Owner (Required for certification)




________________________________                            __________________________________
      Name                                                  EEO Representative


________________________________                            ___________________________________
      Printed Name (Please print clearly)                   Printed Name (Please print clearly)


________________________________                            ___________________________________
      Title                                                 Telephone Number


________________________________                            ___________________________________
      Telephone Number                                      Date


________________________________
      Date




                                                   7 OF 8
     8.    COMPLETE THE FOLLOWING OCCUPATIONAL WORK FORCE ANALYSIS.


                                         CURRENT OCCUPATIONAL WORKFORCE ANALYSIS


                                                                                           American
                                                                                Asian or   Indian or
Job                    GRAND                       African                      Pacific    Alaskan      TOTAL      TOTAL              NEW HIRES
Category               TOTALS          White       American          Hispanic   Islander   Native       MINORITY   FEMALE           (past 12 months)
                    TOTAL                                                                                                      Total
                     ALL   M F         M    F      M         F       M    F     M    F     M    F       Min   %    F       %    All    Min % F %
Officials/ Admin.       0                                                                                0             0         0
Professionals           0                                                                                0             0         0
Technicians             0                                                                                0             0         0
Office/Clerical         0                                                                                0             0         0
Skilled Crafts          0                                                                                0             0         0
Operators               0                                                                                0             0         0
Laborers                0                                                                                0             0         0
Sales Workers           0                                                                                0             0         0
Service/ Maint.         0                                                                                0             0         0
     TOTALS             0    0     0    0      0       0         0    0     0    0    0     0       0    0             0         0    0        0




                        New Hires data covers period from (month/year): _______________ to ________________


                        Area Labor Market Statistics for Genesee County:                    State of Michigan-statewide:

                        Labor Force            Minorities = 21.2%                Minorities = 17.0
                        Labor Force            Females = 48.2%                   Females = 46.8

                        M = Male       F = Female          Min = Minority

           Rev. 04/07                                                            4A OF 8

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:47
posted:7/19/2011
language:English
pages:37
Description: Proposal for Supplying Goods document sample