Minutes - June 22_ 2010

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					                        BRAZOSPORT WATER AUTHORITY
                              REGULAR SESSION
                                JUNE 22, 2010


THE STATE OF TEXAS            §
                              §
COUNTY OF BRAZORIA            §


BE IT KNOWN that the Board of Directors of the Brazosport Water Authority met in Regular
Session on Tuesday, June 22, 2010 in the Brazosport Water Authority Conference Room
located at 1251 FM 2004, Lake Jackson, Texas with the following present:


      Angleton – Larry Shaefer
      Brazoria – Kirby Jordan
      Clute – Absent
      Freeport – Stoney Burke
      Lake Jackson – Juan Longoria III
      Oyster Creek – Jesse Hernandez
      Richwood – Absent
      Others – Wyatt Ringgold, Vanessa Rudkin, Mary Ann Bishop, Frank Mauro, Felix
      Davis, Hal Lynde, Judy Shaefer, Shannon Daughtry and Katlynn Lanham


CALL TO ORDER
With a quorum present, Director Longoria called the meeting to order at 6:04 p.m.


CITIZEN COMMENTS
None.


INSTALLATION OF NEW APPOINTED MEMBERS
No action taken.

ELECTION OF OFFICERS
A motion was made by Director Shaefer to nominate Director Longoria for Board President.
Director Hernandez seconded, with a vote of:

     Ayes: Shaefer, Jordan, Burke, Longoria, Hernandez
     Nays: None
     Absent: Damian

A Motion was made by Director Jordan to nominate Director Shaefer as Vice President and a
motion was made by Director Longoria to nominate Director Hernandez as Vice President.
At this time the board agreed to go ahead with the Morgan Keegan presentation while the
BWA Attorney researched how to move forward with the two nominations as shown above.
DISCUSS/CONSIDER MORGAN KEEGAN PRESENTATION AND APPROVAL OF
MORGAN KEEGAN AS BWA INVESTMENT CUSTODIAN
Mr. Hal Lynde with Morgan Keegan made a presentation to Brazosport Water Authority’s
Board of Directors regarding Brazosport Water Authority hiring Morgan Keegan as BWA’s
investment custodian. He also made some suggestions about BWA’s investment policy. The
Board of Directors discussed looking into this issue individually and bring that to the board
next month. A motion was made by Director Burke to approve having Mr. Lynde return for a
proposal. Director Shaefer seconded, with a vote of:

     Ayes: Shaefer, Jordan, Burke, Longoria, Hernandez
     Nays: None
     Absent: Damian


CONTINUED DISCUSSION ON ELECTION OF OFFICERS
At this time the Board of Directors resumed their discussion on the election of officers and
BWA’s Attorney told them that he had someone looking into this topic and it was determined
that nominations for officers are made and no seconds are necessary and once the nominations
are made a vote can be held. The two nominations is question are as follows:

A Motion was made by Director Jordan to nominate Director Shaefer as Vice President and a
motion was made by Director Longoria to nominate Director Hernandez as Vice President.

Votes are as follows:

Director Burke:    Votes Aye for Director Shaefer as Vice President
Director Shaefer:  Votes Aye for himself as Vice President
Director Hernandez:Votes Aye for Director Shaefer as Vice President
Director Jordan:   Votes Aye for Director Shaefer as Vice President
Director Longoria: Votes Aye for Director Shaefer as Vice President


CONSIDER APPROVAL OF MINUTES
Discussed and considered approval of minutes from May 25, 2010 regular session meeting.
Director Shaefer requested that a few corrections be made, one being adding Mrs. Christina
Fratila’s father, an attendant at our meeting on May 25, 2010, to the list of other attendees.
The second adding The City of Angleton along with The City of Freeport to the discussion
regarding city billing during review monthly expenditures/consider approval of financial
reports. The third, to have legal counsel research whether or not the citizens comments made
by Jim Overly at our last meeting and read into the record by Director Longoria, Acting Board
President, at the request of Mr. Overly, can actually be read into the record of the meeting, as
Mr. Overly was not actually present to read his complaint. A Motion was made by Director
Shaefer to refer this matter of a non appearing citizens comment to counsel for comments in
the two matters that we discussed and table the minutes until next time pending the outcome of
counsel. Director Jordan seconded, with a vote of:

     Ayes: Shaefer, Jordan, Burke, Longoria, Hernandez
     Nays: None
     Absent: Damian
REVIEW MONTHLY EXPENDITURES/CONSIDER APPROVAL OF FINANCIAL
REPORTS
Discussed and reviewed Financial Reports and Accounts over $1,000 Report. A motion was
made by Director Jordan to approve the monthly expenditures and financial reports. Director
Shaefer seconded, with a vote of:

      Ayes: Shaefer, Jordan, Burke, Longoria, Hernandez
      Nays: None
      Absent: Damian


GENERAL MANAGER’S REPORT
Items of discussion included:

a.)    Reservoirs – We are currently 90% Brazoria Reservoir and 10% Harris Reservoir. At
       7:00 a.m. the Brazos River at Rosharon was 10.8 feet and 5,390 cubic feet per second or
       2,419,032 gallons per minute and at Richmond was 14.38 feet and 5,910 cubic feet per
       second or 2,652,408 gallons per minute.
b.)    Personnel – We held a staff meeting on May 26, 2010 to discuss plant performance and
       items around the plant and also had a seven minute safety trainer. On June 17, 2010
       Bobby Stahl and Wyatt Ringgold attended the Lake Jackson Hurricane Seminar.
c.)    Morgan Keegan – Met with Morgan Keegan representative Hal Lynde on May 27,
       2010 regarding them being safekeeping custodian for BWA.
d.)    Renewed First Choice Power Contract – BWA’s electrical power contract with First
       Choice Power was renewed in June 2009 at a rate of $.742 per kwh. This power
       contract is a 24 month contract which will be in effect until June 2012. Brazosport
       Water Authority’s General Manager informed the Board of Directors of this renewed
       contract in his General Manager’s Report on June 23, 2009.
e.)    Chlorine Pricing – BWA Interim General Manager and Chief Operator got quotes on
       Chlorine pricing and we will continue to purchase from our current vendor as the
       pricing was the same.
f.)    Senior Citizen Group – On June 2, 2010 BWA was contacted by Mr. Jon Quick who
       was with a senior citizen group and wanted to know about BWA’s monthly meetings
       and mentioned that he and about 100 others would like to attend a meeting. We
       informed him at that time that we could not accommodate that many people at The
       Brazosport Water Authority conference room but we could make arrangements to meet
       elsewhere if need be. He said he would probably attend a meeting on his own and then
       determine whether or not he would be requesting BWA hold a meeting elsewhere to
       accommodate everyone.
g.)    Reliant Energy – On June 2, 2010 BWA received a phone call from Maggie Carlos of
       Reliant Energy who was contacted by Director Shaefer and given BWA’s contact
       information in regards to providing electrical power services to BWA. We received a
       call back from First Choice Power on June 11, 2010, we contacted them to see if we
       could get a lower rate on the contract that was negotiated in June 2009, they informed
       us that at this time we could not get a lower rate but we could contact them in six
       months to see about a lower rate.
h.)    City of Lake Jackson Gate System – We spoke with The City Manager of Lake
       Jackson, Mr. Bill Yenne on June 2, 2010 regarding the click to enter gate system that is
       being required by The City of Lake Jackson. Mr. Yenne informed us that the
       requirement is currently on multifamily residences and not on businesses.
i.)    The City of Angleton Invoicing – We received a phone call on June 3, 2010 from The
       City of Angleton’s new City Manager, Mrs. Melissa Vossmer requesting a credit in
       regards to errors on BWA invoicing from June 2007 through September 2008. BWA
       Interim General Manager returned Mrs. Vossmer’s call on June 4, 2010 and set up a
       meeting with her for June 9, 2010. At that meeting BWA’s Interim General Manager
       met with Melissa Vossmer, Susie Hernandez, Angleton’s Finance Director, and Kacey
       Hamlin, billing supervisor, about the invoices in question. BWA Interim General
       Manager provided them with corrected copies of those invoices and explained the errors
       to them and it was determined by all at that meeting at that time that BWA did not owe
       a credit to The City of Angleton and the total amount billed was accurate.
j.)    The City of Brazoria Invoicing – On June 11, 2010 we received a letter by certified mail
       from The City of Brazoria’s City Manager, Mrs. Teresa Borders requesting a credit in
       regards to errors on BWA invoicing from June 2007 through September 2008. BWA
       Administrative Assistant contacted Mrs. Borders at this time to explain the errors on
       those invoices, as well as, to explain that the total billed to The City of Brazoria was
       accurate. She explained to Mrs. Borders that she could send corrected invoices and
       Mrs. Borders said she would need those to present them to her city council. On June
       21, 2010 BWA Interim General Manager met with Mrs. Borders to deliver the corrected
       invoices and to discuss with her in person the errors on the invoices and it was agreed
       that the total billed was accurate.
k.)    Better Business Bureau – On June 21, 2010 we received a call from Brandon with The
       Better Business Bureau about BWA becoming a member for $705.00 a year.
l.)    K’s and J’s RV Park – We received a call from a gentleman with K’s and J’s RV Park
       on June 21, 2010 about getting water from us on CR 400 and he was informed that he
       would need to speak with The City of Brazoria in regards to getting water.
m.)    Buffalo Camp Bayou Water Hyacinths – We received notice on June 21, 2010 from The
       Buffalo Camp Bayou Residents Association that they had received a permit to begin
       spraying the water hyacinths in Buffalo Camp Bayou on June 30, 2010.
n.)    Resumes for General Manager’s Position – We have received about 35 resumes for the
       position of BWA General Manager.
o.)    Items Questioned by Board Members – One item questioned by a board member this
       past month was in regards to the electrical power contract which was addressed in item
       d. of this General Managers Report and the sludge contract. BWA’s sludge contract
       with Magna Flow Environmental was signed by BWA’s General Manager, Landon
       Roberts on March 27, 2009 and goes through March 27, 2011.


BRAZOS RIVER WATER ISSUES
No action taken.


DISCUSS/CONSIDER APPROVAL OF BRAZOSPORT WATER AUTHORITY’S
2010/2011 EXPENSE BUDGET
Discussed and reviewed approval of Brazosport Water Authority’s 2010-2011 Expense Budget.
A motion was made by Director Burke to approve Brazosport Water Authority’s 2010-2011
Expense Budget with changes as stated. Director Hernandez seconded, with a vote of:

      Ayes: Shaefer, Jordan, Burke, Longoria, Hernandez
      Nays: None
      Absent: Damian
DISCUSS/CONSIDER APPROVAL OF BRAZOSPORT WATER AUTHORITY’S
PARTICIPATION IN AN EMERGENCY INTERRUPTIBLE ELECTRICITY LOAD
SERVICE
No action taken.


DISCUSS/CONSIDER APPROVAL OF BRAZOSPORT WATER AUTHORITY
PERFORMANCE AWARD GUIDELINES
Director Shaefer presented the Board of Directors with a set of guidelines for Brazosport Water
Authority employee performance awards. The Board of Directors discussed the guidelines and
requested that Director Shaefer continue working on them for the next monthly meeting.


DISCUSSION AND POSSIBLE ACTION CONCERNING FORMATTING ON
EXPENSE/ CAPITAL PORTION OF BWA INVOICING TO THE CITY OF
ANGLETON FROM JUNE 2007 THROUGH SEPTEMBER 2008
No action taken. This item will be added to next months agenda for discussion.


DISCUSS/CONSIDER APPROVAL AND STATUS OF CAPITAL PROJECTS/
MAINTENANCE PROJECTS
Brazosport Water Authority’s Interim General Manager presented the Board of Directors with
the current status of capital and maintenance projects.


DISCUSS/CONSIDER APPROVAL OF AGENDA ITEMS FOR NEXT MEETING:
1.   Installation of new appointed member
2.   Morgan Keegan Investments
3.   Brazos River Water Issues
4.   2010-2011 Capital Budget/Five Year Plan
5.   Performance Award Guidelines
6.   Discussion of Angleton Billing From June 2007 Through September 2008
7.   May 25, 2010 Minutes
8.   BWA General Manager Resumes

A motion was made by Director Shaefer to approve agenda items for our next meeting.
Director Jordan seconded, with a vote of:

      Ayes: Shaefer, Jordan, Burke, Longoria, Hernandez
      Nays: None
      Absent: Damian


With no other business before the Board a motion was made by Director Burke to adjourn the
meeting at 8:08 p.m. Director Shaefer seconded, with a vote of:

      Ayes: Shaefer, Jordan, Burke, Longoria, Hernandez
      Nays: None
      Absent: Damian

These minutes read and approved this _______ day of July, 2010.
Juan Longoria III, Board President

				
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