Board of Directors
Dec. 9, 2004, Meeting Minutes
Present: Doug Beck Rev. Tucker Sue Hillstad
Darren Beecher Nicky Simon Shelly Basalla
Rose Pettit Andy Ansell
Guests: Ed Knutson Kathy Barclay Frank Kursinsky
JL Gunderson David Coleman Ryanne Underhill
Bill Langlois Allie Gentry Peter Erdman
Seth Blanton Kurt Hagen
Prayer requests were shared and Sue opened with prayer. The agenda was reviewed and
approved. Rev. Tucker welcomed the guests and opened the meeting.
Mission, Vision, and Values – These are read in the beginning of all Board meetings in an effort
to focus on what the congregation has identified as our strategic direction and focus.
The November minutes were reviewed. Minutes were accepted with changes by unanimous
Clerk Report –
The active membership is 328. Jim O’Brien has requested a removal from membership. Sue
Hillstad moved to approve his request. Doug seconded. Motion passed.
Nicky plans to work with the technology team to get the website accurately updated and fresh.
All accounts are up-to-date as of Nov. 30, 2004. Cash on hand in all account is $44,515.45 with
liabilities of $11,393.90. We are in the final stages of moving to one account with US Bank. This
will make a lot of processes easier including a direct withdrawal of our mortgage. Doug moved
to approve the Treasurers report. Darren seconded. Motion passed.
Finance Team –
Magical Evening of Giving brought $925 to the Church. The team is working on developing a
strategy for planned giving as part of their strategic goals. The team is still researching payroll
deductions based on an inquiry from the congregation. The Church also received a notice of a
bequest from a congregant this week. The team will help research if any special considerations
need to be made for this offering.
Youth Ministry Team Proposal –
JL Gunderson, Ryanne Underhill, and David Coleman presented a new team proposal for a
Youth Ministry Team in an effort to provide a unique experience for younger congregants. The
team developed goals, plans, and outlined details of the function of the group. The team would
have three chairs in order to have more perspectives. The funding for this new team would come
out of new programming. Sue moved to approve the new team’s proposal. Darren seconded.
Motion passed. Darren Beecher will be the Board Liaison for this team.
Lay Delegate Report -
The team has already begun fielding new ideas to get AGCMCC part of the PRIDE Celebration
this summer. The team proposed having a Chapel of Love theme, capitalizing on the current
marriage hype. They are looking into having actual ceremonies and then a large presence in the
parade. In addition to the Pride, there would be an event the following week inviting all who
participated to a reception at AGCMCC. There will be a lot more details worked out in the
months ahead including a mock up of the parade float for the congregation to see.
Technology Update –
The video projection is coming along well and the process seems to be much improved since the
beginning. The team still needs to find more members to help out with the projection and as a
backup for a variety of needs.
The sound system has yet to be prepared because Peter did not have the help that he needed. He
is looking to place scaffolding to reach the high speakers and assess what tools and supplies are
needed to actually fix the equipment. It has been determined that new speakers is not the best
answer based on information from a contractor regarding the quality of the speakers we currently
The technology team has gotten back on top of making the website information accurate and up-
to-date. We have a congregant willing to make changes weekly and will now look into the
redesign, possibly using templates designed by Darren Terpstra.
Marketing Team Update –
The team is forming nicely, with six people already signed up. The team will meet next Monday
and will begin to develop a yearly marketing plan for the congregation.
Policy Team Update –
The team regrouped after Thanksgiving and began looking at the By-laws again. The team has a
couple of members but is still looking for legal advice as mentioned last month.
Personnel Report –
In light of the resignation from Paul David, the personnel team will be meeting to discuss
replacements. In the interim the Board has agreed to hire a temp to meet the needs of the
congregation. The temp will work Monday through Thursday from 10 – 5 p.m. until the end of
the year. The team plans to review applications and interview candidates as quickly as possible
to fill the position. Steve Robertson has agreed to lead the team. Kaye Fredensberg has joined the
team as well. The team is looking for more members with a business background.
Copier Lease –
Our copier lease is up and Rose researched a few possible options that Rev. Tucker got from the
Large Church Pastors Conference. Based on the numbers it appears to be the most cost effective
to stay with our current system. It is however time to bid out the printing again to see if we can
get a better deal. The Finance Team will take over this responsibility.
Pastor’s Report –
Rev. Tucker has been busy as usual. We are missing only a few of the Leadership Covenants
from ministry leaders. Rev. Tucker will send out a request. We will be setting up a Leadership
Council Meeting on Jan. 23. The meeting will be a chance to discuss the strategic plan and see
the progress from the teams, give monthly updates to the group and provide input from ALL
team leaders regarding being involved in Pride. The meeting will follow service.
Decorating the Sanctuary –
Rodney Palmberg has decided to take a break from his usher duties and therefore the Sanctuary
has not been decorated. There will be a decorating party Monday evening and the tree and
decorations will be up by next Sunday. Dean Ottman has come in and cleaned our decorations.
No budget has been allocated to this project. Donovan Keeney is now in charge of worship
First Quarter 2005 Tier Decision –
The Board has determined that we will proceed in a Tier 2 budget for first quarter of 2005 based
off of the average of $4893 giving for 2004. Sue moved to remain in Tier 2. Rose seconded.
Boiler Breakdown (portion of Property Team report)–
The tank for the Boiler has sprung a leak and the water continues to flood when it is run. Peter
assessed the situation and also brought in a professional and determined that the whole thing
needs to be replaced. The project needs to be fixed. The bids have come back with a bid of
$2,880 to replace the tank. Doug moved to support the recommendation of the Property team to
accept the bid from Burnomatic Mooney & Ridler Plumbing and Heating for $2,880 with the
possibility of $500 additional expense with the Property Team’s authority. Rose seconded.
Property Team Report-
The team returned to report unanswered questions regarding the furnace study. The proposed
study will analyze and develop a feasible strategy to replace the furnace when needed. The
proposal includes measuring for equipment sizes and will be turned over with complete details
for the company replacing the furnace when it goes out. It will also provide information as to
how long until the furnace will go out and what type of cost are we looking at for the
replacement. In addition we will learn our options as far as central air, heat, etc. This is only a
study of the furnace; no work will be done on the equipment itself. The property team is
recommending a $6,300 bid for this project. This comes from a long review process of all of the
elements. Andy motioned to accept the recommendation to award the contract to Wentz
Associates for a base price of $6,300, plus related reimbursable expenses including CAD plots,
courier services and postage, mileage to owners meetings and site visit travel. Rose seconded.
Executive Session –
The Board agreed to accept the resignation of Paul David Stanko. The Board appointed Mike
Haase as Interim Minister of Music
Rose moved to approve dividing Christmas Bonuses among the 2004 staff members. Doug
seconded. Motion passed.
Updating the Membership List-
Tabled till January. January Agenda Item: Updating Membership List
Doug Beck has agreed to lead prayer in January.
Motion to adjourn
Nicky Simon, clerk