Project Managers Job Description

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Project Managers Job Description Powered By Docstoc
					                                                                                        Job description/person specification

                                                                                                                                               Version: 11 February 2010

 Job title                                                                                                                                 Sub-Saharan Africa
                                                  Head Projects & Partnerships                         Department/office
                                                                                                                                           [Specify country/office]

 Job holder                                                                                            Job code

                                                                                                                                           LE Grade F
 Job type                                         Project & contract management                        Pay band
                                                                                                                                           CA Payband 7

 Line manager                                     [To be specified]                                                                        None

The job description/person specification should be reviewed on a regular basis. Guidance on completing job descriptions using
competencies can be found on the Competency Dictionary section of the HR homepage at If you propose to make significant changes to it, you should seek advice
from your HR Services team. If it is for a new post or you propose a change in the grading of the post, you must refer it to your HR
Services team (UK) or your HR geographical consultant (overseas staff). If you have line management responsibility, you must
include an explicit duty relating to this.
All information must be in line with the British Council’s equal opportunity policy.

                                                  To provide coordination and direction to operational programmes and to generate new project
 Job aim
                                                  proposals and partnerships, in support of the British Council’s overall purpose

                                                  [To be                                          [To be                                                          [To be
 Number of staff managed                                              As line manager                                 As countersignatory
                                                  specified]                                      specified]                                                     specified]

 Finances managed                                 [To be specified: enter appropriate figure for operational spend per year]

 State what percentage of the job is represented by each duty.

Duty and standards – measurable in terms of time, cost, quality or quantity.

                           Leadership of programme team: To lead and coordinate the work of the programme team. Specific tasks

                                 Representation of BC programme activity with key external contacts
                                 Effective management of relationships with project partners, including maintenance of network of T1/T2
 1 Duty (20-                      contacts
 30%)                            Coordination of programme implementation, including the establishment of overall programme and
                                  individual project budgets
                                 Strategic direction of programme team
                                 Ensuring that project managers enter plans onto GPS/SAP accurately and to deadline
                                 Assuming overall programme budget oversight by holding project team members accountable for project
                                  delivery against financial and non-financial targets

The United Kingdom’s international organisation for educational opportunities and cultural relations. We are registered in England as a charity.                 Revised April 2005
                 Operational programme is properly aligned with client aspirations and demonstrates mutuality
                 Relationship management to the complete satisfaction of [insert name of appropriate Director]
                 All operational activity is in line with corporate, regional and country policies, strategies and objectives
Standards        All budgets clearly specified
                 Programme team members appropriately loaded in terms of job responsibilities
                 Activity peaks and troughs managed efficiently and effectively, with appropriate attribution of task

              Partnerships: To develop new project partnerships and external income sources. Specific tasks include:
                 Establishment and maintenance of relationships with potential clients and partners
2 Duty (20-
                 Identification of opportunities for partnership working
                 Negotiation of partnership agreements and income streams
                 Identification and delivery of sponsorship opportunities

                 Income targets met or exceeded consistently
                 Partnership agreements clear and robust
Standards        New opportunities consistent with corporate policies in terms of programme areas, programme
                  frameworks, corporate values, etc
                 Demonstrable cohesion with UK sector/programme area/functional teams

              Project and programme management: To lead manage selected large scale projects (LSPs) and to
              coordinate the development and implementation of local cultural relations (LCR) projects. Specific tasks
3 Duty (20-
                 Management of LSPs on behalf of region, and/or management of country component of complex LSPs
                 Development of a complementary programme of LCR projects, and directing the implementation of the
                  LCR programme

                 Projects managed to accepted standards of good practice in respect of project cycle management:
Standards         planning, budgeting, monitoring and evaluation, timelines, impact
                 Planning inputs to GPS/SAP completed accurately and to deadline

              Programme coordination: To ensure that risk and impact evaluation procedures are implemented routinely
              across the operational programme. Specific tasks include:

                 Monitoring levels of financial and operational risk for all projects within programme, consulting regularly
4 Duty (20-       with project managers
30%)             Working closely with project managers to set realistic targets for reach, engagement and impact (as
                  defined by scorecard)
                 Ensuring that scorecard data collection procedures are in place and implemented routinely
                 Collaborating closely with in-country marketing and communications function to achieve maximum

                        Financial risks reported accurately every month within FCCF for all projects
                        Operational risks reported accurately every quarter within ERMF for all projects
                        Target-setting reflects realistic consensus with aspirations of project managers and fit with higher level
    Standards            targets in country/regional/corporate plans
                        Scorecard data full and comprehensive; entered accurately in GPS
                        Project activity regularly reported internally (regional/corporate intranet) and externally (positive press

                     Strategic management: Serve as member of country senior management team (SMT), country programme
                     team and other teams as appropriate (eg EOD, EFT, etc). Provide support as necessary/requested to Director,
                     including carrying out tasks from time to time which might be considered appropriate to either more senior or
                     more junior grades. Deputising for senior staff (including CD) as required.
    5 Duty (5-
                     Specific tasks include regular participation in:
                        SMT meetings
                        operations planning, implementation and review meetings
                        risk meetings (FCCF and ERMF)

                        Minimum 80% attendance rate in all meetings
    Standards           Active participation, including contribution to discussions in areas ourttside immediate responsibility
                        Contributions are appropriate and valued by other colleagues

                     Performance management: Line manage team of Grade G project managers, ensuring that full range of
    5 Duty (5-
                     performance management tasks are carried out for each line managee. Assume full responsibility for own
                     professional development in consultation with line manager

                        Full compliance with corporate standards in respect of each line managee, to include:
                              o    Up-to-date job descriptions and performance agreements (with appropriate deliverables) are in
    Standards                 o    Annual performance evaluations undertaken against job descriptions and deliverables
                              o    Regular job discussions held to include development needs
                        Line managees all working to full potential
                        Personal development items articulated in own performance agreement

Person specification
     Use the Behavioural competency dictionary (which you will find within the Competency Dictionary Section of the HR homepage
      at to help you list here the relevant behavioural competencies
      needed for the job – aim for no more than six. Assign the appropriate level to each competency.
     Use the Role profile dictionary to help you list the relevant skills, knowledge and experience needed for the job. Include any
      specialist qualifications.

     You should not state requirements which could potentially disadvantage particular groups or individuals, e.g. previous
      experience in a British Council office overseas.

     Indicate whether each criterion (behavioural competency, skill, knowledge and experience) is essential (E) or desirable (D) for
      selection and recruitment purposes.
     For recruitment and selection purposes state also how evidence of each criterion will be assessed. You may state one or more
      of: application form; performance evaluation; interview and, where appropriate, presentation exercise or specialist test. (You
      should aim for no more than six criteria to be assessed by interview.)

                                                                                          Indicate which
       Criteria: behavioural competencies                                                                         State how each criterion
                                                 Essential (E)    Which duties does       criteria will be used
       (assign levels), skills, knowledge                                                                         will be assessed for
                                                 or desirable     this criterion          for recruitment and
       experience, and specialist                                                                                 recruitment and selection
                                                 (D).             support?                selection (aim for
       qualifications.                                                                                            purposes.
                                                                                          no more than six).

       Behavioural competences

 1     Achievement (3)                           E                All                     Yes                     Interview, application, PE

 2     Professional confidence (3)               E                All                     Yes                     Interview, application, PE

 3     Analytical Thinking (2)                   E                All                     Yes                     Application, PE

 4     Relationship building for influence (3)   E                All                     Yes                     Interview, application, PE

 5     Entrepreneurship (3)                      E                All                     Yes                     Interview, application

 6     Working Strategically (2)                 E                All                     Yes                     Interview, application, PE

 7     Leading and developing others (3)         E                All                     Yes                     Interview, application, PE

       Skills and experience

 8     Project & contract management (2)         E                All                     Yes                     Interview
       Financial planning and management                                                                          Application, PE, possible
 9                                               E                All                     Yes
       (monitoring and reporting: 2)                                                                              test
       Fluency in English: broadly minimum
 10    level IELTS 7.0 (reading, writing,        D                All
       listening comprehension)

List here any special requirements of the job, e.g. occasional unsocial hours, flexible working. It is assumed that all jobs can be job-
shared unless valid reasons are given below. Disability is not normally a disqualifying factor for a job.

 Occasional unsocial hours, flexible working, availability to travel when required for project support in other cities.

 Line manager’s name

 Post title                                                                        Department/country

 Signature                                                                         Date


 Signature                                                                         Date


Description: Project Managers Job Description document sample