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Project Management for Special Events


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									                          Special Events Manager Job Description

Established in 1977, the Les Turner ALS Foundation is one of the nation’s preeminent
organizations dedicated to raising funds for the treatment and elimination of amyotrophic lateral
sclerosis (ALS), better known as Lou Gehrig’s disease. The Foundation has been affiliated with
Northwestern University Feinberg School of Medicine since 1979, where it funds both a clinical
care program and world-class scientific research. The Les Turner ALS Foundation’s patient
service programs are available to all ALS patients and caregivers in Chicago and the surrounding
areas, regardless of where they receive their medical care. These services include support group
meetings, professional in-home consultation services, communications and durable medical
equipment programs, respite care grants and many educational activities.

The Special Events Manager is a full-time employee of the Les Turner ALS Foundation and
reports to the Associate Executive Director and works in partnership with another Foundation
Special Events Manager. Together, the managers work with Foundation staff, ALS families, and
community organizations on fundraising events that benefit the Foundation. Major Foundation
fundraising events include the “Hope Through Caring” Award Dinner, Tag Days, Lou Gehrig
Day, the ALS Walk4Life and events organized by community organizations. Most
responsibilities are shared between the two managers, unless specified otherwise below.
Managers are expected to share in the strategic long-term vision of the Foundation and contribute
to the growth of the Foundation from both a tactical perspective in the day-to-day operations of
the Foundation’s event production and more importantly, from a strategic, long-term planning
perspective, helping to bring new innovation and efficiency to this aspect of fundraising for the


1. Event fundraising management. Develop and implement unique fundraising strategies
   related to special events. Assist in securing and coordinate all appropriate permits, licensing
   prior to events. Manage materials and signage needed for event production.

2. Budgeting and project management. Create and adhere to project budgets and timelines for
   special events. Track and collect funds raised for special events. Monitor progress of
   registration, ticket sales and income goals and adjust plans as appropriate. Work with
   Associate Executive Director to create income and attendance projections for events.
   Conduct post-event follow up and action steps.

        Les Turner ALS Foundation ● 5550 W. Touhy Avenue, Suite 302 ● Skokie, Illinois 60077 ● 847-679-3311
3. Recruitment and retention of event participants. Develop and implement recruitment
   plans and fundraising strategies (as applicable) for events. Coach and train Tag Days captains
   and Walk4Life Team Captains and participants in effective grassroots recruitment and
   fundraising techniques. Work with Communications Manager to develop marketing
   messages for special events.

4. Donor/participant relations. Manage special committees for events. This includes
   developing goals and objectives for committees, facilitating meetings and leading those
   committees towards successfully completing the established goals and objectives.

5. Family/community event management. Assist family/community groups with outside
   fundraising for the Foundation by cultivating relationships and providing guidance for event
   development, budgeting, promotion, logistics and other issues as applicable. Each Special
   Events Manager will have a separate roster of events s/he is responsible for, assigned based
   upon family relationships and time schedule.

6. In-kind donation solicitations and management. Identify and solicit prospects for major
   in-kind donations for Foundation events. Desired donations include prizes for use in
   Foundation silent auctions (e.g. major prizes and/or prize packages) or in-kind donations of
   goods or services that are used for events (e.g. food, beverage, entertainment). Select and
   package prizes, handle on-site logistics for raffles and silent auctions.

7. Vendor relations. Work closely with and negotiate with external vendors to coordinate
   goods and services for special events. Manage relationships and bidding process to ensure the
   best service and most efficient cost for goods and services.

8. Overall responsibilities. Foster strong working relationships with board and committee
   members, patients, families, donors, volunteers and staff.
         • Ongoing contribution to the strategic long-term vision of the Foundation through
             suggestions for innovation and efficiencies in fundraising programming.
         • Continuous critical evaluation of current special events to determine if they are
             effective fundraising vehicles. Investigate new ideas for future events.
         • Update attendee and donor records.
         • Assist in the recruitment and cultivation of volunteers as needed.
         • Assist with volunteer and donor recognition awards and events.
         • Contribute to Foundation communications materials as needed.
         • Other duties as assigned by the Associate Executive Director.

  • Bachelor’s degree required, with demonstrated skill in research and writing.
  • Strong analytical thinking, problem solving skills and communications skills (both
    written and oral) with attention to detail.
  • 3-5 years successful experience in non-profit event management and planning, along with
    demonstrated successful experience in fundraising program development and execution.

        Les Turner ALS Foundation ● 5550 W. Touhy Avenue, Suite 302 ● Skokie, Illinois 60077 ● 847-679-3311
   •   Proven success in sponsorship a plus. Marketing experience and insight into consumer
       thinking also a plus.
   •   Proven ability to successfully handle multiple projects and meet critical deadlines.
   •   Excellent organizational skills. Experience in project management.
   •   Must be a team player with a commitment to relationship-building for the Foundation,
       both internally and externally.
   •   Flexibility to attend evening and/or weekend meetings and/or events.
   •   Proficiency with Microsoft Office applications, with a strong knowledge of Excel.
   •   Proficiency in Raiser’s Edge is strongly desired.

To apply, please submit a cover letter, writing sample and resume to jobs@lesturnerals.org.
Applicants that do not follow these instructions will not be considered. NO PHONE CALLS

        Les Turner ALS Foundation ● 5550 W. Touhy Avenue, Suite 302 ● Skokie, Illinois 60077 ● 847-679-3311

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