Risk Management Plan Kpi by nqt11888

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									                                                                   COMPLIANCE, RISK and AUDIT

                                                                                 BUSINESS PLAN

                                                                             2009/2010 - 2011/2012




                                                                                     Notice of Confidentiality
This document contains information that is confidential and the property of ICASA. This document and/or its contents may not be revealed or disclosed to persons outside the entity it was prepared
                             for, nor may it be used, copied, reproduced, modified, transmitted or republished without the prior express written permission of ICASA
                                                                                        COMPLIANCE, RISK and AUDIT                                                                         BUSINESS PLAN Mapping of Goals


Mapping of ICASA Strategic Goals with divisional Strategic Objectives

                             ICASA Strategic Goal                                                     Operational Goal                                                    Divisional Strategic Objectives

1. Liberalisation of the ICT Sector




2. Creating Regulatory Certainty




3. Executing Service Delivery Efficiently and Effectively              Reduce incidents of fraud and corruption                               1. Co-ordinate fraud prevention, detection and investigative strategies




4. Optimised Structure, Leadership & Culture aligned within Strategy




5. Enhanced ICASA Business intelligence, Governance & Reporting        Improve Governance Processes                                         2. Co-ordinate Risk Management within the Authority

                                                                                                                                            3. Update of ICASA's Policies and Procedures

                                                                                                                                            4. Accurate and Reliable Performance Reporting Information, including Budgeting,
                                                                                                                                            Financial and Operational Performance Information

                                                                                                                                            5. Provide Audit and Risk Committee (ARC) Services

                                                                                                                                            6. An Effective Audit Committee is in place

                                                                                                                                            7. Corporate Governance Structures are working as intended

                                                                       Provide Assurance on the Adequacy and Effectiveness of the Control   8. Review Systems of Internal Control for Adequacy
                                                                       Environment
                                                                       Professional Internal Audit Unit
                                                                                                                                            9. Compliance with the Institute of Internal Auditors' (IIA) Standards




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                                                                                                                                               COMPLIANCE, RISK and AUDIT                                                                                                                       BUSINESS PLAN 2009-2010




                                                                                                                         Report, Plan,
                                                                                                                         %, Number -     Baseline     Target                                                                                   R'000                           R'000    R'000     R'000   R'000
    Strategic Objective                          KPA                                   KPI (Output)                                                                  Risks & Mitigation                                                       Budget                          Budget   Budget    Budget   Budget
                                                                                                                            Unit of      2008/2009   2009/2010
                                                                                                                         Measurement                                                      Timeframe Q1 Timeframe Q2 Timeframe Q3 Timeframe Q4   Q1                              Q2       Q3        Q4      Total

INTERNAL AUDIT
Strategic Goal:                  Enhanced ICASA Business intelligence, Governance and Reporting
Operational Goal:                Provide Assurance on the Adequacy and Effectiveness of the Control Environment
   1. Review systems of          Risk Management Strategy in place        Report on the implementation of the Risk          Report                   2
                                                                                                                                                                                          N/A                  N/A                  Progress Report      Progress Report
   Internal Control for          and implemented                          Management Strategy
   Adequacy
                                                                          Report on the implementation of the Risk          Report                   2
                                                                          Management Plan by the Audit & Risk                                                                             N/A                  N/A                  Progress Report      Progress Report
                                                                          Committee
                                                                          Report on the identfied Top 10 Risks              Report                   2
                                                                                                                                                                                          N/A                  N/A                  Progress Report      Progress Report


                                 Internal Audit reports on the            Internal Audit Reports completed as per           Report                   30
                                 adequacy and effectiveness of            the Detailed Operation Pllan                                                                                    Internal Audit       Internal Audit       Internal Audit       Internal Audit
                                 internal controls                                                                                                                                        Reports - 6          Reports - 8          Reports - 8          Reports - 8


                                 Follow - up Reports on Auditor           Internal Audit Reports                            Report                   4
                                                                                                                                                                                          Progress Report      Progress Report      Progress Report      Progress Report
                                 General Management Letter issues
                                 Co-ordinate efforts with other           Reports                                           Report                   4
                                 assurance providers within the
                                 Authority                                                                                                                                                Progress Report      Progress Report      Progress Report      Progress Report




                                 Effective use of data and extraction     Audit reports of integrity of JDE, VIP,           Report                   2
                                                                                                                                                                                          N/A                  Report               N/A                  Report
                                 software                                 Spectrum
Strategic Goal:                  Enhanced ICASA Business intelligence, Governance and Reporting
Operational Goal:                Professional Internal Audit Unit
2. Compliance with the           External assessments are conducted       Quality Assurance Assessment (QAR)                Report                   1
                                                                                                                                                                                          Report               N/A                  N/A                  N/A
Institute of Internal Auditors   annually                                 Report
(IIA) Standards
                                 Internal Audit Staff - CPD Training as   Training report including the number trained      Report                   4
                                 per Individual Development Plan
                                                                                                                                                                                          Report               Report               Report               Report
                                 (IDP)

Strategic Goal:                  Enhanced ICASA Business intelligence, Governance and Reporting
Operational Goal:                Improve Governance Processes
   3. Provide Audit and Risk     Quarterly meetings of the Audit and      At least Four mandatory Audit and Risk           Number                    4
   Comnmittee (ARC)              Risk Committee                           committee meetings to be held during the
                                                                                                                                                                                          Meeting held - 1     Meeting held - 1     Meeting held - 1     Meeting held - 1
   Services                                                               year

   4. An effective Audit         Regular reporting to                     Report back to Council and EXCO on                Report                   4
   Committee is in place         Council/Executive by the AC              issues raised at Audit and Risk Committee                                                                       Quarterly Feedback   Quarterly Feedback   Quarterly Feedback   Quarterly Feedback
                                                                                                                                                                                          to Council/EXCO      to Council/EXCO      to Council/EXCO      to Council/EXCO
                                                                          meetings held
                                 There is regular training of the AC      Training report including the number trained     Training                  2 training                                                Training -IFRS                            Training -
                                 members                                                                                   provided                  sessions                             N/A                                       N/A
                                                                                                                                                                                                               update                                    Governance

   5. Corporate Governance       Audit report on reviews of         Audit report on functioning of corporate                Report                   4
   structures are working as     compliance to corporate governance governance structures
   intended                      processes                                                                                                                                                Quarterly report     Quarterly report     Quarterly report     Quarterly report




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                                                                                                                                          COMPLIANCE, RISK and AUDIT                                                                                                                                    BUSINESS PLAN 2009-2010




                                                                                                                    Report, Plan,
                                                                                                                    %, Number -     Baseline     Target                                                                                    R'000                                       R'000    R'000     R'000   R'000
   Strategic Objective                       KPA                                    KPI (Output)                                                                 Risks & Mitigation                                                       Budget                                      Budget   Budget    Budget   Budget
                                                                                                                       Unit of      2008/2009   2009/2010
                                                                                                                    Measurement                                                       Timeframe Q1 Timeframe Q2 Timeframe Q3 Timeframe Q4   Q1                                          Q2       Q3        Q4      Total

INTERNAL AUDIT
COMPLIANCE & RISK
Strategic Goal:              Enhanced ICASA Business intelligence, Governance and Reporting
Operational Goal:            Improve Governance Processes
  6. Co-ordinate risk        A risk management strategy is in          Risk Management Strategy developed and           Plan                    3
                                                                                                                                                                                                              Quarterly Review of     Quarterly Review of     Quarterly Review of
  management within the      place and is being implemented            approved by Council                                                                                            Plan Approved
                                                                                                                                                                                                              Plan                    Plan                    Plan
  Authority
                             Risk Register Compiled and in place       Departmental Risk Assessments                Workshops                   12
                                                                       Workshops conducted                                                                                            Workshops held - 4      Workshops held - 4      Workshops held - 4      Workshops held - 4


                                                                       Risk Register compiled and approved by         Register                  1
                                                                                                                                                                                      Risk Register in        Risk Register           Risk Register           Risk Register
                                                                       Council                                                                                                        place                   reviewed                reviewed                reviewed

                                                                       Report provided to Audit and Risk               Report                   4
                                                                       Committee on Risks identified and                                                                              Quarterly Reporting     Quarterly Reporting     Quarterly Reporting     Quarterly Reporting
                                                                       progress made
                                                                       Report provided to EXCO and Council on          Report                   EXCO - 12
                                                                       Risks identified and progress made                                       COUNCIL - 4                           Monthly updates -       Monthly updates -       Monthly updates -       Monthly updates -
                                                                                                                                                                                      EXCO                    EXCO                    EXCO                    EXCO
                                                                                                                                                                                      Quarterly Reporting -   Quarterly Reporting -   Quarterly Reporting -   Quarterly Reporting -
                                                                                                                                                                                      Council                 Council                 Council                 Council

  7. Update of ICASA         Policies and Procedures reviewed on New Policies and Procedures drafted and              Policies                  40                                        Policies and            Policies and              Policies and          Policies and
  policies and procedures    an annual basis                     existing Policies and Procedures annually                                                                                Procedures              Procedures                Procedures            Procedures
                                                                 reviewed and updated. All Policies and                                                                                   Reviewed - 5            Reviewed -                Reviewed -            Reviewed -
                                                                 Procedures approved by Council.                                                                                                                  10                        15                    10
                                                                    New and Reviewed Approved Policies and            Intranet                  12
                                                                    Procedures communicated monthly to                                                                                Monthly Intranet        Monthly Intranet        Monthly Intranet        Monthly Intranet
                                                                                                                                                                                      Communique              Communique              Communique              Communique
                                                                    Employeesl
                                                                    Quarterly briefing to Employees on Polcies      Workshops                   4
                                                                    and Procedures in conjunction with HR                                                                             Workshops held - 4      Workshops held - 4      Workshops held - 4      Workshops held - 4


                                                                    Quarterly report to EXCO, Council and Audiit       Report                   4
                                                                    and Risk Committee on policies and
                                                                                                                                                                                      Quarterly Reporting     Quarterly Reporting     Quarterly Reporting     Quarterly Reporting
                                                                    procedures approved and communicated to all
                                                                    Employees
  8. Accurate and Reliable   Assessment and Review of               Quarterly Performance Information prepared in      Report                   4
  Performance Reporting      Performance Information in line with   accordance with AG requirements tabled at                                                                         Quarterly Reporting     Quarterly Reporting     Quarterly Reporting     Quarterly Reporting
  Information, including     AG requirements                        EXCO, Council and Audit and Risk Committee
  Budgeting, Financial and
  Operational Performance    Performance Information provided       Performance Information Provided to              Checklist                  12
                                                                                                                                                                                      Monthly Compliance Monthly Compliance Monthly Compliance Monthly Compliance
  Information                timeously to all stakeholders          stakeholders as per their requirements P
                                                                                                                                                                                      Reporting          Reporting          Reporting          Reporting

                             Performance Information Policy and     Performance Information Policy and                 Policy                   1
                             Guidelines Compiled and in place       Guidelines developed and approved by Council                                                                      Polciy drafted for      Policy Approved by
                                                                                                                                                                                                                                      N/A                     Policy Reviewed
                                                                                                                                                                                      comment                 Council

                             Budgeting, Monthly Financial           Timely and Accurate Budget/Finance reporting     Checklist                  12
                             Reporting process in line with                                                                                                                           Monthly Compliance Monthly Compliance Monthly Compliance Monthly Compliance
                                                                                                                                                                                      Reporting          Reporting          Reporting          Reporting
                             stakeholders requirements




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                                                                                                                                      COMPLIANCE, RISK and AUDIT                                                                                                                                         BUSINESS PLAN 2009-2010




                                                                                                                Report, Plan,
                                                                                                                %, Number -     Baseline       Target                                                                                       R'000                                   R'000        R'000        R'000       R'000
   Strategic Objective                       KPA                                KPI (Output)                                                                      Risks & Mitigation                                                       Budget                                  Budget       Budget       Budget       Budget
                                                                                                                   Unit of      2008/2009     2009/2010
                                                                                                                Measurement                                                            Timeframe Q1 Timeframe Q2 Timeframe Q3 Timeframe Q4   Q1                                      Q2           Q3           Q4          Total

INTERNAL AUDIT
             Executing Service Delivery Efficiently and Effectively
Strategic Goal:
Operational Goal:             Reduce incidents of fraud and corruption

  9. Co-ordinate fraud        A Fraud Prevention Plan (FPP) is in   Implementation of the Fraud Prevention          Plan                      3
  prevention, detection and   place and is being implemented        Plan                                                                                                               Plan approved and
                                                                                                                                                                                                             Plan reviewed         Plan reviewed         Plan reviewed
  investigative strategies                                                                                                                                                             implemented


                                                                    Anti-fraud awareness campaign through       Workshops,                  Workshops - 4,                             Workshops - 1, Workshops - 1, Workshops - 1, Workshops - 1,
                                                                    workshops, intranet, ICASA newsletter,      Newsletters,                Newsletters - 4,                           Newsletters - 1, Newsletters - 1, Newsletters - 1, Newsletters - 1,
                                                                    ethics updates                                Intranet                   Intranet - 12                               Intranet - 3     Intranet - 3     Intranet - 3     Intranet - 3

                                                                    Ad hoc reports on forensic investigations      Report                     4
                                                                    undertaken                                                                                                         Quarterly Reporting   Quarterly Reporting   Quarterly Reporting   Quarterly Reporting




         TOTALS                                                                                                                                                                                                                                                                0            0            0            0            0




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