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Retail Store Operations Manual

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					City of Portland                                                         5d36a1db-bab3-4355-bbf7-dab31eaf8d61.xls




    Overview

                                                                                                                                                              Response
                                Appendix                                                                   Content
                                                                                                                                                              Required

                                                                    Key information regarding the Proposer's: (1) company financials and history and (2)
    Appendix A.1- General Proposer Information                                                                                                                  Yes
                                                                    company capabilities.


                                                                    Request for Proposer’s customer references, each of whom may be contacted by
    Appendix A.2 - Customer References                                                                                                                          Yes
                                                                    City during the evaluation of this RFP.


                                                                    Opportunity for Proposer to address any requirements of this RFP, noted in section
    Appendix B.1 - Service and Quality Assurance                    IV, which your company cannot meet. Also, opportunity for Proposer to present the           Yes
                                                                    City with additional quality assurance guarantees not specifically requested.



    Appendix B.2 - Retail Store Pricing                             Pricing structure for purchases made in retail stores.                                      Yes



                                                                    This is an Essentials List of the highest spend Maintenance, Repair, Operations and
    Appendix C.1 - Maintenance, Repair, Operations and Electrical   Electrical Supplies items by the City of Portland with projected annual quantities.
                                                                                                                                                                Yes
    Supplies Top Spend                                              Proposers have the opportunity to propose line item pricing for identified items, as
                                                                    well as to suggest any lower cost substitutions or functionally equivalent substitutes.


                                                                    Provide the discount your company will offer the City for items within Proposer's
    Appendix C.2 - Maintenance, Repair, Operations and Electrical
                                                                    Maintenance Repair, Operations and Electrical Supplies product lines that are not           Yes
    Supplies Full Catalog
                                                                    specifically identified in the Fixed-Price List.


                                                                    Opportunity for Proposer to extend additional discounts and incentives to the City for
    Appendix D - Discounts/Incentives/Rebates                       current fiscal year, volume commitment, annual volumes, multi-year contract,                Yes
                                                                    electronic ordering, payment terms, and average order size.


                                                                    This area give Proposers the opportunity to inform the City of any additional terms
    Appendix E- Additional Terms and Conditions                                                                                                                 No
                                                                    and conditions that they seek.




                                                                                           Overview                                                                      Page 1
City of Portland                                                         5d36a1db-bab3-4355-bbf7-dab31eaf8d61.xls




Appendix B.2- Retail Store Pricing


                    Proposer Name: Platt Electric Supply
                   Proposer Contact: Bob Meyer                                                                                             ***Please Fill Out Teal Sections Only***

Retail Store Pricing:

                                                                                                                                                         Revised Offer
1.   Repair persons employed by the city often purchase supplies in store. Due to the fact that these items do not need
                                                                                                                                                0.00%
     to be delivered, what additional discount will you offer for in-store purchase?

                                                                                                                                            (Yes / No)
2.   Are there any general limitations to this discount?                                                                                    n/a

     If so, describe the limitation. If the limitation is dependent on your cost for a product, how will your cost be made clear to the City?
     n/a




                                                                                                                                                         Revised Offer
3.   As an alternative to purchasing at the store, repair persons may request SAME-DAY delivery of products. What
                                                                                                                                                0.0%
     percentage premium will be associated with same day delivery?




                                                                                        B.2-Retail Store                                                                              Page 2
City of Portland                                                                                                                                                                         5d36a1db-bab3-4355-bbf7-dab31eaf8d61.xls




Appendix C.1 - Maintenance, Repair, Operations and Electrical Supplies Top Spend



Instructions:
           - Listed below are the top spend items that were purchased by the City over a 12 month period
           - For each line item for the top spend items purchased, offer the City a price for the exact product specified. ONLY if the exact match is unavailable, indicate with N/A in the Branded Product - Exact Match table.
           - No substitutes are allowed in the Branded Product-Exact Match Table.
           - In the Alternative Product-Close Substitute section, offer a price for your own comparable item or another branded item of similar quality.
           - Even if you can propose the exact item, you are encouraged to suggest a more economical item in addition to your proposal of the exact item (such as a house brand or another less expensive brand) that is functionally equivalent.
           - When proposing a substitute product, it is very important that count per unit of measure is matched.
               - Please fill out only the cells shaded teal.

                         Proposer Name:                        Platt Electric Supply                                                                                                      ***Please Fill Out Teal Sections Only***
                       Proposer Contact:                            Bob Meyer

                                                                                              Branded Product - Exact Match                                                                                                                                                  Alternative Product - Close Substitute
                                                                                                                                                                  City
                                                                                                                                                                                                                                   Revised
                                                                                        Unit of                                                                Projected        Proposer's     Proposed Unit                                                       Manufacturer                                        Product      Proposer's    Proposed Unit
   Line No.            Manufacturer             Manufacturer SKU Number                                             Product Description                                                                          Target Price   Proposed Unit       Manufacturer                               Unit of Measure
                                                                                       Measure                                                                Annual Order       List Price        Price                                                           SKU Number                                         Description    List Price       Price
                                                                                                                                                                                                                                    Price
                                                                                                                                                                Quantity




                                                                                                                                                                                                       C.1-Top Spend                                                                                                                                              Page 3
City of Portland                                                                            5d36a1db-bab3-4355-bbf7-dab31eaf8d61.xls




         Appendix C.2 - Maintenance, Repair, Operations and Electrical Supplies Full Catalog

                                   Proposers Name: Platt Electric Supply
                                   Proposer Contact: Bob Meyer                                                                         ***Please Fill Out Yellow Sections Only***



Standard Discount Off List Price
A. Which product groups covered by this RFP can you offer?

            Electrical Supplies                                                   x
            Lighting                                                              x
            HVAC
            Maintenance Supplies
            Tools                                                                 x
                                                                                                                                                             Revised Offer:
 B. What standard discount (%) off List Price will your company give the City for all Full Catalog items?                                      n/a

                                                                                                                                                (Yes / No)
 C. Are there any general limitations to this discount?                                                                                        n/a


    If so, describe the limitation. If the limitation is dependent on your cost for a product, how will your cost be made clear to the City?
    n/a




                                                                                                            C.2-Full Catalog                                                        Page 4
City of Portland                                           5d36a1db-bab3-4355-bbf7-dab31eaf8d61.xls




                   Proposers Name: Platt Electric Supply
                   Proposer Contact: Bob Meyer                                                ***Please Fill Out Yellow Sections Only***




                                                                       C.2-Full Catalog                                                    Page 5
City of Portland                                                                  5d36a1db-bab3-4355-bbf7-dab31eaf8d61.xls




Appendix D - Discounts/Incentives/Rebates

                                                  Proposer Name: Platt Electric Supply
                                               Proposer Contact: Bob Meyer


                                                                       ***Please Fill Out Teal Sections Only***

The City recognizes the potential to realize additional savings by partnering with the Contractors who work with the City to propose
additional contract incentives that benefit both parties. This section asks Proposers to give additional incentives to the City and its Users.


1. Current Fiscal Year Discount (through June 30, 2005)

   The City is interested in reducing costs significantly during the current fiscal year. Please indicate the incremental upfront discount for all
   products you are willing to offer through June 30, 2005.

                                                                                                                    Revised Additional Upfront
                                                                           Additional Upfront Discount %                   Discount %
                               Current Fiscal Year                                                      0.00%

2. Multi-Year Contract Discounts

   Propose an additional upfront percentage discount if the City were to agree to enter into a longer-term contract. The base pricing is for a
   one-year contract with two optional renewal years.
                                                                                                                    Revised Additional Upfront
                                 Contract Term                             Additional Upfront Discount %                   Discount %
                                  Full 2 years                                                          0.00%
                                  Full 3 years                                                          0.00%
                                  Full 4 years                                                          0.00%
                                  Full 5 years                                                          0.00%

3. Volume Commitment Discounts

   What level of incremental upfront discount would you be willing to offer the City on individual products in C.1 if the City can commit to purchase a
   pre-determined volume of specific products (in months based on annual volumes specified in C.1)?

                                                                                                                    Revised Additional Upfront
                              Volume Commitment                            Additional Upfront Discount %                   Discount %
                                    1 month                                                             0.00%
                                   2 months                                                             0.00%
                                   3 months                                                             0.00%

4. Volume Leverage Discounts

   Although the City is not in a position to guarantee annual volume commitments, please specify the additional rebates off of the City's ANNUAL
   spending your company could extend if annual sales from the City reach or exceed the following targets:

                                                                                                                     Revised Additional Annual
                          Annual City-Wide Spending                          Additional Annual Rebate %                      Rebate %
                              less than $0.50M                                                              0.00%
                                $0.50 - 0.75M                                                               0.00%
                                $0.75 - 1.00M                                                               0.00%
                                  $1.00M +                                                                  0.00%

5. Payment Terms

   City of Portland payment terms are normally 30 days. If we were to accelerate payment, what additional discount off the entire order
   would you offer?

                                                                                                                    Revised Additional Invoice
                                 Payment Terms                             Additional Invoice Discount %                   Discount %
                            Invoices Paid by 20 days                                                    0.00%
                            Invoices Paid by 15 days                                                    0.00%
                            Invoices Paid by 10 days                                                    0.00%
                              Other (i.e. use of EFT)                                                   0.00%

6. Electronic Ordering

   Please indicate the discount off each order your firm offers with web or Internet orders. This discount will only be applied to those orders
   placed electronically.

                                                                                                                         Revised Additional
                                  Order Volume                                  Additional Discount %                       Discount %
                                      Any                                                                   0.00%

7. Other incentives you would like to propose to the City.

                                       Item                                       Discount / Rebate                  Revised Discount / Rebate
                                                                                                            0.00%
                                                                                                            0.00%
                                                                                                            0.00%




                                                                                                   D-Incentives                                           Page 6

				
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