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Resource Management Staffing Plan

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					                                              Project Staffing Plan



 Agency:

 Project Name:

 Project Manager:

 Prepared by:



 Document Revision/Release Status

 Version                Date                  Description of Changes                   Author / Editor
 Draft Plan

 Plan Initial
 Release
     ST
 1        Revision




 1. Resource Profiles
 List below the major resources that will be needed in order to proceed with the execution of the
 project.(See Appendix A for a list of resource that may be utilized on a project.)
         Development Staff:
             Staff1
             Staff2
         Operations and Maintenance Staff:
             Staff3
             Staff4
         Project Administration:
             Project Manager
             Business Analyst
             Staff9
         Project Other:
             Stakeholder
             Customer
             Staff12
          




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                                          Project Staffing Plan




 2. Project Staffing Information – Baseline information


 For each of the resources needed on the project determine the following: (1) cost estimates for each
 resource, (2) availability of each resource, (3) estimated quality / subject matter expertise (SME), and
 (4) hourly rate. (Insert rows as needed.)


 Resource Type          Cost              Availability      Level of Expertise       Hourly Rate
                        Estimate          (hours)
 Staff1
 Staff2
 Staff3
 Staff4
 Staff5
 Staff6
 Staff7
 Staff8
 Staff9

Notes:




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                                           Project Staffing Plan



 3. Staffing Requirements


 For each of the resources needed on the project determine the following: (1) The group the staff member will be in such as Project
 Team, Technical Team, etc., (2) Role (see Appendix for list of roles), (3) Organization (Division, County, Department, etc.), (5) the
 last date on which staff will work, (6) the number of months staff will work, (7) the percentage of time staff will need to work on the
 project (full time = 100%), and (8) total number of hours staff will work on the project †. (Insert rows as needed.)


 Staff            Role         Name              Organization        Resource      Start     End       Months         %            Hours
 Grouping                      (* indicates      Managing            Supervisor    (MM/DD/   (MM/DD/
                               contract staff)                                     YYYY)     YYYY)
                                                 this                Name
                                                 Resource
                                                 (Division, Dept.,
                                                 etc.)

 Development

 Operations
 and
 Maintenance

 Administration


 Other



                                                                Summary / Totals




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                                                                  Project Staffing Plan

 4. Resource Staffing Plan


 After establishing the staff required for the project, develop a staffing plan that shows the number of personnel, by staff grouping, that will be
 required on the project on a monthly basis. (Change the name of the month as appropriate and insert additional rows as needed.)




(Note: “Double Click” on the spreadsheet below and it becomes a working spreadsheet.)




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                                                                  Project Staffing Plan


Roles                                  Hours        Month 1        Month 2     Month 3       Month 4    Month 5      Month 6      Month 7      Month 8    Month 9    Month 10

Project Manager                        Plan                   0         160            140        160        160            140          160        160        140        160
                                       Actual               152         160            145        160        150            140          150        160        160        180
Tech 1                                 Plan                  45
                                       Actual                55
Tech 2                                 Plan
                                       Actual
Tech 3                                 Plan
                                       Actual
DBA                                    Plan
                                       Actual
Business Analyst                       Plan
                                       Actual
Project team member 7                  Plan
                                       Actual
Project team member 8                  Plan
                                       Actual




Total Plan                                                   45         160            140        160        160            140          160        160        140        160
Total Actual                                                207         160            145        160        150            140          150        160        160        180



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                                         Project Staffing Plan



 5. Project Resource Plan / Signatures

 Agency:

 Project Name:


 Name                            Role                             Signature                Date
                                 Project Manager

                                 Project Sponsor

                                 Agency CIO

                                 Agency CFO

                                 Resource’s Department
                                 Director




I have reviewed the information contained in this Project Resource Plan and agree that these resources will
be available to work on this project in the time and dates planned.


The signatures above indicate an understanding of the purpose and content of this document by
those signing it. By signing this document, they agree to this as the formal Project Staffing Plan
document.




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                                          Project Staffing Plan


APPENDIX – Project Roles

 Role                   Role Definitions Applied to the Resources Assigned to This Project

 Project                The Project Sponsor provides executive team approval and sponsorship for the project.
                        The Sponsor is the major Stakeholder and recipient for the project deliverables.
 Sponsor

 Project                Provides overall management to the project. Accountable for establishing a Project
                        Charter, developing and managing the work plan, securing appropriate resources and
 Manager                delegating the work and ensuring successful completion of the project. All Project
                        Team members report to the Project Manager. Handles all project administrative
                        duties, interfaces to project sponsors and owners, and has overall accountability for the
                        project.



 Technical Lead         The Technical Lead is the recognized domain expert in the area of technology central
                        to the project. The team may refer technical questions to the Technical Lead, who will
                        either answer them directly or find an expert source that can do so.



 Business Lead          The Business Lead is the recognized domain expert in the business area central to the
                        project. The team may refer business questions to the Business Lead, who will either
                        answer them directly or find an expert source that can do so.



 Customer               The Customer is the key provider of requirements and recipient of project deliverable
                        and associated benefits. Deliverables will directly enhance the Customer’s business
                        processes and environment.



 Stakeholder            The Stakeholder is the key provider of requirements and recipient of project
                        deliverables and associated benefits. Deliverable will directly enhance the
                        stakeholders’ business processes and environment.



 Business               An Analyst is a working project team member who analyzes, designs, and ultimately
                        improves or replaces the business processes. This includes collaborating with teams to
 Analyst                develop high level process designs and models, understanding best practices for
                        business processes, and partnering with team members to identify appropriate
                        opportunities, challenging the old rules of the business, and stimulating creating
                        thinking, and identifying organizational impact areas.




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