Project Management Music

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					               Barbican Education Officer - Music and Cross Arts

                                 BARBICAN CENTRE

Date:                 14th August 2008

Department:           Education

Responsible to:               Head of Education

The Barbican has entered into an ambitious partnership with the Guildhall School
and London Symphony Orchestra under the working title of Barbican Campus.
Together with the extraordinary diversity of the Barbican arts programme across
art galleries, cinema, literature, music and theatre, this portfolio of arts, education
and training in world-class venues provides London and the UK with one of the
richest cultural and learning offers in the world.

Drawing inspiration from this, Barbican Education works closely with each
Barbican art form and the Campus Partners to develop opportunities for learning
and participation for schools, families, the local community and our audiences,
giving people the chance to discover more about the arts and their own
creativity. This new dedicated music post will be responsible for project
managing the Barbican’s music education programme and for working on cross
arts projects and festivals. Central to the role is brokering internal partnerships
with the music team, across the Campus, with associates artists and ensembles
and externally with artists / arts organisations and participant groups in schools
and community settings. A key focus of the work will be developing participative
events linked to the Jazz, Contemporary and World Music programmes.

Role Objective:
Work alongside the Head of Education to develop a music education strategy and
programme for the Barbican in close liaison with the Barbican’s music department
and Campus Partners. The role is responsible for Project management of Music
and cross-arts projects.
Contribute to the strategic development of Barbican Education, the Barbican
Centre and the Barbican Campus with the ambition of positioning the Campus at
the centre of the arts education landscape

Commit to providing the highest level of customer service and actively seek to
promote equality of opportunity in line with the Centre’s vision of fulfilling
Barbican Experience.

Ensure that Barbican policy of Good Practice in Working with Children, Young
People and vulnerable Adults is fully adhered to.


Project Management

1. Partnership management You will be required to broker partnerships
   between Barbican Education, the Music team, visiting international artists, the
   Guildhall School and LSO, together with associate partners and potential
   funders to develop and deliver the programme. Key associates include
   Serious Music productions.

2. Project design acting as creative producer liaising with the Music team,
   partners and participant groups. The programme will focus on projects for
   Schools, Family, Neighbourhood, and a public programme of talks and
   participative events, following arts education good practice. To include
   researching artist(s) / workshop leaders(s) / speaker(s) , identifying and
   negotiating with participant group(s)

3. Project planning and administration end to end on each project including
   scheduling events; preparing project descriptions; undertaking liaison with
   schools, community groups, artists and speakers and internal departments of
   Barbican; maintaining contacts database of project personnel; recording
   attendance and feedback post-event; maintaining all project and departmental

4. Logistics management including room bookings and facilities for internal
   meetings and external events, maintaining accurate records on Artifax; liaison
   with Event Management and all relevant Barbican departments to ensure all
   operational and technical requirements are communicated; ordering all
   materials and equipment; co-ordinating catering for events; arranging signage;
   organising travel and accommodation

5. Contract and management of creative teams including artist(s), education
   assistants, speaker(s) and participant group(s). Negotiating and preparing
   contracts, briefing on terms and conditions including full Child Protection
   protocols. Ensure that all staff are CRB checked in line with Barbican and
   government guidelines

6. Financial management of projects, from setting accurate budgets and
   forecasts to completing final accounts; maintaining financial systems on CBIS,
   contracts, invoices, and timesheets; liaising with finance team to maintain
   budget records and produce post-project accounts

7. Marketing, Press and Box Office liaison including copywriting and proofing
   of all marketing materials for the website, The Guide, Festival and Project
   print, Family News and other related print; supplying information and proofing
   press releases; liaison with Box Office to set up events, manage tickets and
   monitor sales

8. Development team liaison including supply of project information; liaising
   with Development team and external sponsors;
9. Production of resource materials through research and writing for schools
    and other groups

10. Evaluation and documentation of events including evaluation design and
    implementation; writing of project reports on completion

11. Managing projects and events taking end-to-end responsibility to all artists,
    participants and suppliers’ needs

12. Management of interns as appropriate

13. Maintain overview of current issues in arts education, particularly music
    education and represent the Barbican at relevant conferences and networking

14. Carry out other duties as required

Demonstrate a full understanding of Barbican Experience objectives and practices
in line with the Centre's business plan.

Have a full understanding of how your role and your department relates to
Barbican Experience and your interpretation of the Barbican Experience Statement
(BESt). Continually seek ways to develop your role in, and your contributions
to, Barbican Experience completing regular personal action plans where

To conduct all activities taking account of the City of London’s Equal
Opportunities’ policy, ensuring that all clients, contacts, students and employees
are treated fairly and with dignity and respect. To promote the City’s
commitment to equality and diversity and to ensure that all students comply with
the policy in all their activities.

To take reasonable care for all health and safety matters concerning myself and
those around me, in accordance with the City of London Corporation’s Health and
Safety procedures.
To fulfil this role, additional hours are required on evenings and at week ends. A
time-off in lieu system is operated to cover post 6pm and week end events at the
discretion of the HoD. (see TOIL policy)

This post is subject to an enhanced CRB security check.
                  Barbican Education Officer – Music and Cross Arts
                                Person Specification

Required Skills and Experience
   Graduate in music or related subject
   Proven experience in music education within an arts organisations at officer
    level, with experience of designing and delivering innovative music education
    projects to world-class standard
   Comprehensive understanding of music education and good practice in
    working with different participant groups. This should include good
    understanding of National Curriculum and role of music across subject areas
   Passionate and well informed about range of musics from Classical to
    Contemporary, Jazz to World Music
   Wide understanding of music education landscape including Music Manifesto,
    Musical Futures, Youth Music and other key initiatives
   Substantial experience in setting up and managing internal and external
    partnerships within and across teams
   Full understanding of Duty of Care when working with children, young people
    and vulnerable adults.

Business Skills
   Strong organisational and administrative skills with ability to plan and deliver
    multiple projects in a timely and efficient manner
   Strong influencing and negotiation skills with proven ability to broker and
    manage effective partnerships internally and externally
   Excellent written and oral communication skills
   Ability to set up and manage budgets
   Good IT skills including proficient use of Word, Excel, databases and other
   Understanding of evaluation and its role in project development

Personal Skills
   Dedicated to learning and access to the arts
   Highly motivated to work effectively within the team and on own initiative and
    take on varied responsibilities as required
   Willingness to work out of office hours to meet needs of business
I confirm that I have read and agree with the above job description.

Signed.....................................................   Date ....................…………..

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