Response to Business Proposal by dol15999

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									How to Successfully Submit a Proposal
to Higher Education (State Agency) in
  Response to a Formal Solicitation
                1




       P RESENTATION BY :

          JOSEPH P. SABO

UNIVERSITY OF WASHINGTON TACOMA




                                        9/10/2010
                       General sections of this presentation
                                         2


 Acquisition Process (Timeline)

 Sources that advertise Higher Ed & State Government Solicitations

 Solicitation Process

    Pre-submittal phase

    Submittal phase

    Post-submittal

 Questions




                                                                      9/10/2010
Typical acquisition process for goods or services
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                                                    9/10/2010
          Sources that advertise government business in Washington State
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     Washington Electronic Business Solution (WEBS)
         (www.ga.wa.gov/webs)

 The Daily Journal of Commerce (www.djc.com)

 Federal Business Opportunity (www.fbo.gov)

 Agency websites (such as the WSDOT etc.)

    www.wsdot.wa.gov/business/contracts/

 University of Washington Capital Projects Office

    http://f2.washington.edu/cpo/business



                                                                           9/10/2010
                             Solicitation Process (pre-submittal)
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When solicitation is received/downloaded:
  1. Read ALL of it:
    Scope   and Statement of Work

    Special   Terms and Conditions

    Award/Evaluation Criteria

    Implementation    Requirements

    General   Terms and Conditions

    All   Amendments, Attachments, Exhibits, etc.




                                                                    9/10/2010
                                Solicitation Process (pre-submittal)
                                                          6


2.        Considerations - Research
  Product     specifications

  Pricing/Fee structure

  Other    requirements

  Cost(s)


3..    Ask/Submit questions (any questions)
          Any clarifications

          Any terms/requirements that are ambiguous or conflicting with the industry standards

          Request for more information
      Note: While information received verbally gives you a better “picture” to succeed, only information received in
           writing can be considered official.



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                                      Solicitation Process (submittal)
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 Your response/proposal

    Submit your best proposal the first time

    Meet all minimum/essential requirements outlined in the solicitation

    Follow the format required by the agency:
      Order,   page limit, font size, etc.
     Note: If there is no format requirement, follow the flow of solicitation




                                                                                9/10/2010
                         Solicitation Process (submittal)
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 Ensure that your proposal is addressing everything.

 Check for errors, especially mathematical ones.

 Notify your references in advance of the process.

 Submit your proposal prior to the “Due Date”.

 Submit a signed proposal, including all amendments

 Note: If your proposal is received after the “Due Date”, it is automatically

 rejected.




                                                                             9/10/2010
                      Solicitation Process (After submittal)
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 Give the Buyer time for proposal evaluation.

 Note: Wait a minimum of 2 weeks before making an inquiry.

 Be prepared to answer questions related to your proposal should you be contacted

 by the Buyer.

 Buyer will notify all bidders at the same time when the Apparent Successful

 Bidder has been selected.

 Allocate some time for potential negotiations




                                                                           9/10/2010
                            After award announcement
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 If you are the winning bidder, you will be notified of the next steps.

 If you are not the winning bidder, it may be helpful to request a debriefing

 appointment with the Buyer in order to educate oneself for the future.




                                                                                 9/10/2010
Questions
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            9/10/2010

								
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