Mt. San Antonio College REGULAR MEETING OF THE BOARD OF TRUSTEES Wednesday, September 24, 2003 6:30 p.m. Closed Session 7:00 p.m. Public Session 1100 N. Grand Avenue, Administration Building, Room 235 Walnut, CA 91789 Welcome to a meeting of the Mt. San Antonio College Board of Trustees. If you wish to address the Board for any reason, please fill out one of the cards available on the table and give it to the Board Secretary. Those requesting to speak on an agenda item will be called upon at the time the item is under consideration. Anyone wishing to speak to items not on the agenda will be called upon under the “Communication” section. Comments are limited to no more than three minutes per person. AGENDA CALL TO ORDER (6:30 p.m.) CLOSED SESSION Conference with Labor Negotiator Mt. San Antonio College Negotiator, regarding Faculty Association, CSEA 262 and CSEA 651, Management and Confidential PUBLIC SESSION (7:00 p.m. Flag Salute) INTRODUCTIONS AND RECOGNITION Recognition Awarding of a Certificate of Lifetime Services, in memoriam, to Don Rogers in recognition of his long and dedicated association with Mt. San Antonio College. Awarding of Certificate of Appreciation to Pacific Palms Conference Center and Resort and CIMA Restaurant for their support of performing arts at Mt. SAC. APPROVAL OF MINUTES Approval of minutes of the regular meeting of August 27, 2003. (See backup packet pages 1 through 9.) REPORTING OF ACTION TAKEN IN CLOSED SESSION PUBLIC COMMUNICATION At this time, the Board of Trustees will listen to communication from the public on matters that are not on the agenda. Under provisions of the Brown Act, the Board is prohibited from discussing or taking action on oral requests that are not part of the agenda. Comments are limited to no more than three minutes per person. REPORTS The Board requests that constituent group reports and other scheduled reports be limited to no more than five minutes. 1. Associated Students Report 2. Senates A. Academic Senate B. Classified Senate 3. Employee Groups A. Faculty Association B. CSEA Units C. Other Unrepresented Groups 4. President – Christopher C. O’Hearn CONSENT CALENDAR All matters listed under Consent Calendar are considered by the Board of Trustees to be routine or sufficiently supported by back-up information as to not require additional discussion. Consent Calendar items will be enacted by one motion. There will be no separate discussion on these items prior to the time the Board votes on them, unless a Board member requests a specific item be removed from the Consent Calendar for discussion and a separate vote. Public comment on Consent Calendar items from anyone completing a card will be heard prior to the Board’s vote on the Consent Calendar. PRESIDENT’S OFFICE AND INSTITUTIONAL ADVANCEMENT 1. Consideration of approval to purchase food with grant funds as allowed by grant guidelines. The Child Development Center will be hosting various events and meetings relating to professional staff development training, planning sessions and student parent participation activities. (See backup packet page 10.) 2. Consideration of approval to accept funds for a grant titled, “Foster Parent Training Program” ($8,000) from the California Community Colleges consortium grant with Citrus and Chaffey Colleges. (See backup packet page 11.) 3. Consideration of approval to use the services of Pearson Reid London House who will provide us with an Organizational Survey System (OSS) to conduct an in-house employee survey for the accreditation review process. (See backup packet page 12.) 4. Consideration of approval to purchase food, and rent facilities with grant funds as allowed by grant guidelines. The “Industry/Discipline Collaborative for Family and Consumer Sciences,” will be hosting two planned meetings and two conference/ seminars related to professional development. (See backup packet pages 13 and 14.) HUMAN RESOURCES AND STAFF & ORGANIZATIONAL LEARNING 5. Consideration of approval of Personnel Transactions, Reference No. 3, dated September 24, 2003. (See backup packet pages 15 through 29.) 6. Consideration of approval of refreshments for ongoing sessions hosted by Human Resources. (See backup packet page 30.) INSTRUCTION AND STUDENT SERVICES 7. Consideration of approval of service agreements. (See backup packet page 31.) 8. Consideration of approval of stipends. (See backup packet page 32.) 9. Consideration of approval of affiliation agreement with Gambro Healthcare for the Nursing Department. (See backup packet page 33.) 10. Consideration of approval of Child Development Center Parent Handbook. (See backup packet page 34.) 11. Consideration of approval of Learning Outcomes Retreat food service expenses. (See backup packet page 35.) 12. Consideration of approval of Student Services expenditures for 2003-04. (See backup packet page 36.) 13. Consideration of approval of Interior Design Regional Consortium Project contracts. (See backup packet page 37.) 14. Consideration of approval of additions and changes in the Regional Health Occupations Resource Center Program. (See backup packet pages 38 and 39.) 15. Consideration of approval/ratification of additions and/or changes to Community Education and Non-Credit Education Programs. (See backup packet pages 40 and 41.) 16. Consideration of approval/ratification of Contract Education agreements – The Training Source. (See backup packet pages 42 and 43.) 17. Consideration of approval of application for the following grants: Nursing Diversity Pipeline Project; Clerical Skills in Health and Patient Care Settings Training and Education Services; Translation/Interpretation in Los Angeles County – Category 1: Healthcare Interpreter Training, and Category 2: Translation Services. (See backup packet page 44.) ADMINISTRATIVE SERVICES 18. Consideration of approval of Quarterly Financial Status Report. (See backup packet pages 45 through 47.) 19. Consideration of approval of Quarterly Investment Report. (See backup packet page 48.) 20. Consideration of approval of Resolution No. 03-04 - Appropriations Limit for 2003-04. (See backup packet pages 49 through 51.) 21. Consideration to approve the year 2004 contract for the Chancellor’s Office Tax Offset Program (COTOP). (See backup packet pages 52 and 53.) 22. Consideration of approval of an agreement with NTD Architects to provide architectural and engineering services for the Natural History Storage Area, at an estimated cost of $625,000. (See backup packet page 54.) 23. Consideration of approval of an agreement with Aquatic Design Group, Inc. to provide professional services for the renovation of the College’s swimming pool, at an estimated cost of $34,500. (See backup packet pages 55 and 56.) 24. Consideration of approval of an agreement with JT Engineering, Inc. to provide professional services for the design scope change of the new parking lot at Bonita and Temple Avenues, at a fee of $92,299.12. (See backup packet page 57.) 25. Consideration of approval of an amended agreement with Koury Engineering and Testing to provide engineering services for the elevator addition to the Social Sciences Building, at a fee of $2,700. (See backup packet page 58.) 26. Consideration of approval of the following Bid: Bid No. 2591 Printing of Credit Class Schedules for Spring, Summer and Fall 2004. (See backup packet pages 59 and 60.) 27. Consideration of approval of the following Change Orders: Bid No. 2523 Campuswide Hardscape and Fountain Construction – Change Order No. 2. (See backup packet pages 61 and 62.) Bid No. 2524 Relocation of Building 23 Shell and Core – Change Order No. 2. (See backup packet pages 63 and 64.) Bid No. 2545 Installation of Parking Lots – Change Order No. 1. (See backup packet page 65.) 28. Consideration of approval of the following Completion Notices: Bid No. 2522 Elevator Addition to Building 26A, Harik Construction, Inc., Contractor. Bid No. 2523 Hardscape and Fountain Construction, Mariposa Horticultural Enterprises, Inc., Contractor. 29. Consideration of approval and acceptance of the following donations/gifts to the College: Julia Hart – Celestron Firescope 114 telescope, valued by donor at $400, to be used by the Earth Science/Astronomy Department. Disney Corporate – Various items consisting of desks, tables, chairs, storyboards, wooden cabinets for storage, computer tables and lamps, valued by donor at $20,000, to be used by the Art Department. D. Owen, Inc. – 40’ x 8’ metal container with wood bottom and latch door, valued by donor at $2,000, to be used by the Physical Education Department. ACTION ITEMS All items listed under “Action” will be discussed and acted on separately by the Board of Trustees. 1. Consideration of approval of the Adopted Plan and Budget for 2003-04, per Title V requirements (distributed as a separate document). (See backup packet pages 66 and 67.) 2. Consideration of approval to renew the agreement with the law firm of Liebert Cassidy Whitmore to provide legal and consulting services to the College in regard to employment relations and education law, including representation in labor negotiations and in administrative and court proceedings, as requested by the College. Term of agreement from October 1, 2003 through September 30, 2004. (See backup packet pages 68 through 71.) 3. Consideration of approval to delegate approval of expenditures related to special College events and activities to the President/CEO or Vice Presidents. (See backup packet page 72.) BOARD COMMUNICATION At this time, the Board of Trustees will report on matters related to attendance at conferences, professional affiliations, and community involvement directly related to their functions as Board members. ADJOURNMENT Future Board Meetings: October 22, 2003 November 19, 2003 December 17, 2003 Upcoming Events: September 27, 2003 Mt. SAC Football vs. El Camino College – 1:00 p.m., Hilmer Lodge Stadium October 5, 2003 Rosa Lameroux, A Classical Cabaret – 3:00 p.m., Music Recital Hall October 10, 11, 17, 18 The Laramie Project – 8:00 p.m., Clarke Theater October 15, 2003 Monthly Foundation Executive Committee Meeting – 10:00 a.m.-12:00 p.m., Staff Center October 18, 2003 An Elegant Evening of Chamber Music – 8:00 p.m., Music Recital Hall October 24, 2003 Community Education Center Annual Open House – 9:00-11:30 a.m., Community Education Center It is the intention of Mt. San Antonio College to comply with the Americans with Disabilities Act in all respects. Any person with a disability may request that this agenda be made available in an appropriate alternative format. A request for a disability-related modification or accommodation may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting to Diana Casteel, Executive Assistant to the President and Board of Trustees, 1100 North Grand Avenue, Walnut, CA 91789, (909) 594-5611, extension 4250, 7:30 a.m. to 4:30 p.m., Monday-Friday, at least 48 hours prior to the meeting.