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C:\Docstoc\Working\pdf\c9366aac-dfe1-4c42-ae6e-f88c581c5695.xls Revised 08/17/06
GIS Steering Committee Action Log
# Assign Due Revised Comp.
X Person Action Notes
Date Date Due Date Date
X 71 01/31/02 DR/DS STIP & OTIA PROJECTS - Review how STIP projects 6/1/02 9/01/02 On-Hold GIS Unit to review STIP database for feasibility. Will review
are displayed and tracked. Consider planned, under 4/01/03 Trans GIS 2.1 to web in DGIS12 project. Work with STIP staff to
construction and completed. 11/01/04 obtain status data. Received access file. Trying to determine how
to display the data. Waiting for completion of Highway Finance
reporting system. Coordinating with Highway Finance staff. Met
with PBLT Team November 30th. 11/10: On hold until Highway
Finance has completed new database. Developed application
that links to PCS which shows status of STIP Projects. Met with
Construction Project Managers on Oct. 27 to discuss information
needs.
X 107 11/20/03 DS STRATEGIC PLAN REVIEW - The GIS Project Team 5/25/04 9/14/04 Draft letter to DAS requesting assistance on the review. On Hold
will review the status of the Strategic Plan and report at a due to lack of DAS resources. GEO has hired a Business Analyst
future meeting. position which may assist in this effort. 11/10: Leadership Team
plans to perform an informal review and report result to Steering
Committee at the 03/06 meeting. 1/12: In progress, bring back to
March meeting. 3/9/06 Will bring to Strategic Plan to the May
meeting. 5/11: The Strategic Plan will be presented at the May
Meeting. 7/13: The Plan was presented at the May meeting and
is scheduled for vote at October meeting. 7/13: Plan was
presented to the committee, their suggestions from today's
meeting will be incorporated into the document. The
document will be sent back to the GIS Leadership Team for
review and then back to this committee for final review and
approval.
X 07/13/06 DS Incorporate comments and suggestion 7/31/06 10/14/06 Craig suggested adding a wireless connection to the
document. Provide illustrated examples to be included in the
concepts portion of the Plan. Tie GIS infrastructure to the
ODOT infrastructure (Maintenance/ITS) (Complete).
X 107 11/20/03 DS IMPLEMENTATION PLAN REVIEW - The GIS Project 5/24/04 9/14/2006 5/11: The Implementation Plan will be presented at the November
Team will review the Implementation Plan and report at a 11/09/2006 meeting.
future meeting.
X 152 09/08/05 DS REGION 1 DEVELOPMENT REVIEW 11/10/05 Closed Dennis and Fred Eberle will determine next steps for moving
forward. On hold while Region 1 reviews project goals. 1/12:
Region 1 moving forward with reviews. 5/11: A development
review database is being translated from MS Access to SQL and
will be distributed statewide. Connection to GIS is unclear at this
time. 9/14: Dennis will call Fred to notify this project is
closed, Region 1 will submit project proposal if needed.
DR = Dave Ringeisen
CG=Craig Greenleaf DS = Dennis Scofield
MH=Milt Hill JC=Jennifer Coffin
C:\Docstoc\Working\pdf\c9366aac-dfe1-4c42-ae6e-f88c581c5695.xls Revised 08/17/06
GIS Steering Committee Action Log
# Assign Due Revised Comp.
X Person Action Notes
Date Date Due Date Date
X 181 5/11/2006 DS PHASE 2 of GIS 42 (TOC) 7/13/2006
Dennis to coordinate with Randall Thomas to incorporate
mobility into this phase of the project
X 189 7/13/2006 DS STATUS REPORT 9/13/2006 Evaluate staff hours and dollars on OEM Projects. Need to
Evaluate Staff Hours determine if we are spending too much time on OEM
Projects compared to larger projects.
X 190 7/13/2006 JC REPORTS 9/14/2006 7/18/2006
Send List of Classes available through the Training
Contract
X 191 7/13/2006 MH EDMS PRESENTATION 9/14/2006 8/1/2006 Milt will incorporate the suggestions. NEPA has a narrow
Reference high level planning, project scoping, STIP, focus, the committee wants a broader focus.
and Asset Management
Reference linkage to planning and environmental review
X 195 7/13/2006 MH Form a Steering Committee 9/14/2006 9/14: Forming a steering committee to set program priorities
and scope.
X 192 7/13/2006 JC RESOURCE GRADE GPS STANDARDS 9/14/2006 8/17/2006 The responsibility of this standard has been moved to the
Send the document to the committee members Transportation COI which acts as the Data Council for
electronically approving standards.
X 193 5/11/2006 JC JULY STEERING COMMITTEE MEETING - Set up 7/13/2006 7/13/2006 Attendees: Dave Ringeisen, Milt Hill, Peter Vanden Berg,
meeting and send out agenda one week in advance. Brian Dunn, Craig Greenleaf, Terry Cole, Hal Gard, and
Jennifer Coffin Guest: Chuck Jenkins
X 194 7/13/2006 DS/DR GOOGLE EARTH 9/14/2006 The survey should include information of intent to purchase
Develop survey to send to Google Earth Users and a business case for using Google Earth. Send the
survey to the committee for review prior to distributing to
users.
Through this discussion it was also suggested adding an
elevation tool to TransGIS and a tutorial for casual users to
reference.
X 195 7/13/2006 JC SEPTEMBER STEERING COMMITTEE MEETING - 9/14/2006 Attendees:
Set up meeting and send out agenda one week in
advance.
DR = Dave Ringeisen
CG=Craig Greenleaf DS = Dennis Scofield
MH=Milt Hill JC=Jennifer Coffin
GIS Steering Committee Decision Log Revised 4/22/00
No. Assigned
Decision Notes
Date
1 04/13/00 PROJECT STATUS REPORTS - Use OTMS project status report form
with project health listed in red, yellow and green.
2 05/01/00 GIS STRATEGIC PLAN - Members review and return to Dennis No revisions presented. GIS Strategic Plan accepted as written.
with changes by April 19th.
3 05/02/00 GPS STANDARDS - Members to review and return to Heather King by No revisions presented. GPS Standards accepted as written.
the 19th.
4 05/23/00 ALTERNATE VOTE - The committee decided that an alternate can
have the members voting priviledge as long as the alternate does not
become the primary member.
6 05/23/00 SPLIT PROJECTS INTO PHASES ON STATUS REPORT - The
decision is to list as one project and assign numbers, do not split into
phases.
7 08/24/00
CY SMITH - Has been invited and will attend future meetings.
8 11/30/2000 PROJECT STATUS REPORTS - The decision is to expand the Obtain the information from User Group to identify relationships between
projects.
Projects Status Report to include other Regions projects throughout
ODOT.
9 11/30/2000
APPROVED DOCUMENTS - The deceision is that all approved
documents contain approval date and name of approving body.
10 11/30/00 IMPLEMENTATION PLAN / ACCURACY WHITE PAPER - Both were
approved by the committee.
11 02/22/01 METADATA & ATTRIBUTES WHITE PAPERS - Approved at February
22nd meeting by committee. Disclaimer is at AG's office for review.
12 02/22/01 SPATIAL REFERENCE FOR WASCO & UMATILLA COUNTIES- The Dennis will contact U of O and Cy Smith to see if this can be completed
committee decided to start pilot project now. by 6/30/01.
13 03/22/01 MEETINGS EVERY TWO MONTHS - Should we change to every The committee agreed to continue the monthly meetings at least for the
month meetings or is there a need to have monthly meetings. time being.
GIS Decision Log
