: 2409.18_50 Page 1 of 19 FOREST SERVICE HANDBOOK GRAND MESA, UNCOMPAHGRE AND GUNNISON (R2) NATIONAL FORESTS FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 Supplement No.: 2409.18-2500-1 Effective Date: November 15, 2005 Duration: Effective until superseded or removed Approved: CHARLES S. RICHMOND Date Approved: 10/24/2005 Forest Supervisor Posting Instructions: Supplements are numbered consecutively by Handbook number and calendar year. Post by document name. Remove entire document and replace with this supplement. Retain this transmittal as the first page of this document. The last supplement to this Handbook was 2409.18 1995-01 to 2409.18_53.4. New Document(s): 2409.18 50 18 Pages Superseded Document(s): 2409.18 Supplement #1, 12-12-1989 2 Pages (Last supplement was 2409.18 Supplement #2, 12-12-1989 2 Pages 2409.18-95-1.) 2409.18-95-1, 03-07-1995 8 Pages Digest: Insert digest information here 51 Documentation submitted for review of Forest Supervisor sales is revised to reflect use of Timber Information Manager and current technology. 53 Text relating to products other than sawlog (POL) contract preparation was moved from FSM 2431.11. Clarifies use of timber sale contract forms for POL. 53.4 Removes direction regarding the nonexistent FS-2400-4 Forest Products GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 2 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 Sale Permit. 53.41 Updates text to conform to the current version of timber sale contract form FS-2400-6. 53.5 through 53.53 Reformats the information relative to the fuelwood program on the forest and revises direction to comply with current Washington Office and Regional Office direction. 54.1 Revises text to relate to CCF unit of measure. Clarifies text. GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 3 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 51 – ACTIVITIES AT GATE 4 Timber sale appraisal and contract packages for Supervisor sales will be submitted for Forest Supervisor’s Office review 60 days prior to the planned date of advertisement. Timber Information Manager processes much of the documentation. However, the narrative appraisal report, supporting calculations, the Logging Plan and other supporting narratives are still completed manually. Print and submit all documents in final form for review, although prior arrangements for submitting a reviewable draft may be made. Utilize the Gate 1-4 Timber Information Manager and Final Review Checklist to identify the documentation to be submitted. The most recent version of the checklist may be retrieved from the Timber Sale Accounting Center (TSAC) website under Forms and Documents, although Exhibit 1 portrays an example. To ensure complete documentation, calculations must be shown in the Timber Sale Report for bid guarantee, performace bond and fire suppression responsibility. Marking inspections must also be documented and signed by the Silviculturist. The checklist may also be used for District Ranger sales to ensure that file documentation is complete. GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 4 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 Exhibit 1 GATE 1-4 TIMBER INFORMATION MANAGER AND FINAL REVIEW CHECKLIST Sale Name: Contract Type: FS-2400- 3T 3S 3P 6T 6S 6P Forest/District Code: Sale Number 1/: SBA Set-Aside Y/N (> SBA-441) Volume: Sawlogs POL Dead Total Date hardcopy documents received by TSAC . The TSAC center in Delta will be responsible for closing Gate 4. In order to accomplish this, the Forests will be responsible for locking Gates 1-3, and submitting required documentation to TSAC as the following is noted: Forest TSAC (TIM) (concur) Enter and Lock Gate 1 –Plan Timber Project (PLAN101) TIM Contract User Guide (Guide) p3-5. Forest establishes project id number which is unique to District Enter and Lock Gate 2 –Design Timber Project (DESI101) Guide p4-5 TIM NOTE: Projects are entered for each NEPA document, if your contract’s related NEPA project has previously been entered & Gate 2 locked, skip to Gate 3 and TIM will allow user to lock Gates 3-6 although Gate 2 does not appear locked Provide copy of NEPA Documentation and Decision - provide complete documentation of the Environmental Analysis with Decision, Timber Sale Project Plan-Gate 1 (FSH 2409.18 27.21) and Timber Sale Project Design-Gate 2 (FSH 2409.18 35) Certifications signed by appropriate Line Officer. Ensure that the appeal period has ended prior to advertising the sale. Signed by: Date: Provide copy of Cultural resource survey report and authority to proceed from the Colorado Historical Society. Signed by: Date: Contact TSAC for TIM Sale number. Sale number must be compatible between TIM, NATCRS, STARS and TEA234. If using multiple cruise on one sale – all cruises must have same sale number. Provide copy of Silvicultural prescriptions covering all harvesting activities and signed by a Certified Silviculturist. Signed by: Date: Provide copy of Marking guides, approved by Certified Silviculturist. Signed by: Date: Provide copy of traverse summary listing unit number, acreage, and error of closure for each cutting unit involving plot cruising. Provide copy of list of tracer paint used to mark the sale by lot numbers, color and cutting units. GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 5 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 Lynx concurrence letter. Provide copy of Cruise Design and Reports. Cruise Version: Dated . Check cruise data to verify that: a. Sample error is within prescribed limits. Sample Error: . b. Math in any hand calculations (additional volume not cruised, i.e. Landings, Skid Trails) is correct, easy to track and verify with TIM direct volume entry. c. Species, Product, Unit of Measure and Volumes agreement between TEA234(2400-17), NATCRS and TIM(Ad, Bid form, Bidders Letter, Prospectus & Contract). d. Line officer certification that cruises meets designated standards has been signed. Addressed with Gate 3 Certification. e. If required, include check cruise results (FSH 2409.12 41.1). Signed by: Date: Create Timber Sale (PREP101) data. Guide p5-6 Load National Cruise Data NATCRS (PREP109). Guide p5-11 (OPTIONAL) TIM NOTE: After entering cruise data in NATCRS, copy or move your cruise(s) .job, .key and .sum files to: fsfiles/office/goods_ services/tim/cruise Find more information on NATCRS TIM Interface at Guide p10-5 or see “Cruisers Guide to TIM” Volume - Direct Entry (PREP103) Guide p5-15 (REQUIRED) Enter cutting unit data for cruise(s) loaded or direct enter volume. Both entry types can be used, for example if using NATCR file and direct entering additional volume added prior to closing Gate 3. Additional Volume designated after award is not processed through TIM. Cutting Unit Description (PREP104) Guide p5-22. Access form thru Volume – Direct Entry (PREP103) form Assign Contract Species (PREP105) Guide p5-25 Lock Gate 3 and Print Certification (PREP108) Guide p5-32 Provide copy of Timber Sale Summary – Gate 3 Certification (FSH 2409.18 44). Signed by: Date: Provide copy of Logging plan map and narrative. This is to include temporary roads, skidding patterns, landing locations, access descriptions, calculations of skidding distances and any unique situations or conditions that need to be brought to the attention of the appraiser and/or sale administrator. GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 6 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 Sale Area Map (SAM) (FSH 2409.18 53). The TSAC center will spot check the Sale Area Map for the following items: a. Sale name and location. b. Township, Range and section numbers c. Sale area boundary and subdivision or payment unit boundaries. d. Cutting methods by unit match C(T) provisions. Units match A(T). e. Road numbers. f. Rock sources shown if identified in A(T)11. g. Restricted roads identified in C (T)5.12. h. Control of Operations – Reason for restriction given. A21/AT18, C(T)5.12, 5.13 and 6.312# i. Scale bar. j. Items shown in legend are referenced to appropriate Contract provisions and vice versa and legend is complete. k. Map is initialed and dated. l. Determine if map is legible. m. Map has a north arrow. n. Each map sheet is numbered if more than one sheet is used o. Proper map symbols p. Attachment of Traffic sign B(T)6.33 Contract Initialization (ADVR101) Guide p6-7 Identify Facilities (ADVR102) Guide p6.13 Provide copy of Specified Road & Bridge Specifications: (FSH 2409.18 43) include a complete engineering package including the following items: a. Approved road cost estimates on FS-7700-18, DRES and/or DAR worksheet (FSH 2409.18 43.43b-c). Include engineer’s estimate and total road cost appraisal allowance. Verify miles and cost of construction and/or reconstruction and ROW acres for specified roads in TIM. b. Approved timber sale road specifications package with table of contents, Schedule of items, specifications list, approved special project specifications, drawings, approved road plans, Right-of-way and Road Use agreements. Signed by: Date: c. Road completion date(s) for A(T)13 and C(T)5.13 (required if cost = >$50,000). d. Location of rock sources if applicable verify TIM and SAM. e. C(T) provisions needed to accomplish road construction, reconstruction and maintenance for the sale selected and fill-ins complete and proper. f. Road Maintenance Plan if applicable, verify road deposits agree between TIM and Road package Road Maintenance Plan (ADVR105) Guide p6-19 Third party deposits cannot be selected for 2400-4. Guide p6-19 Reconstruction Deposits and Cost Share Road Credits (ADVR106) Guide p6-22 Enter Sale Area Improvement Plan (ADVR111) Guide p6-27 (OPTIONAL). Provide copy of Sale Area Betterment Plan (52.1) with a narrative description of the planned activities with cost calculations and map showing locations of planned work. (FSH 2409.19) Signed by: Date: GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 7 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 Salvage Sale Fund Plan (ADVR112) Guide p6-33 (OPTIONAL---not available if no salvage component). Provide copy of Salvage Sale Fund Plan (FSH 2409.18 52.4) Signed by: Date: Brush Disposal Plan (ADVR113) Guide p6-38 (OPTIONAL) Provide copy of Slash Disposal Plan (FSH 2409.18 52.2) with a narrative and map showing locations of work to be done. (FSM 2435) Signed by: Date: Display/Enter Appraisal Results (ADVR109) Guide p6-43 (Direct enter or load TEA234 appraisal file per following TIM NOTE) NOTE: If not using standard rates and/or if advertised value is > $2000, contact TSAC for appraisal sale number in order to enter sale data in TEA234 Regional Appraisal Application. TIM NOTE: TEA234 file will interface with TIM if no POL volume appraised. Move or copy “r.ctl” file to fsfiles/office/goods_services/tim/appraisal. Find more information on Appraisal TIM Interface at p10-8 Select Provisions (ADVR110) Guide p6-48 (Click on Reconcile provisions to add mandatory road provisions and don’t forget to update provisions as needed) Forest will provide final typed table fill-ins. Tables can be downloaded from: (http://fsweb.r4.fs.fed.us/unit/vm/sale_adm/clause_collector/tim_tables.html) TSAC will: Verify that all mandatory C(T) provisions have been selected. Verify that the most current version of included C(T) provisions has been used. Verify that all single manual fill-in information complete and accurate. Verify table manual fill-ins complete and accurate. Verify special provisions listed in prospectus. C(T)6.7#, check table to map legend. Verify C(T)6.91 included for Set Aside Sales Contract Preparation Information (ADVR114) Guide p6-55 and See Guide p6-64 Field/Contract Type matrix! FS-2400-4: Only enter Gross Acres and Minimum Specifications (page 1) and High Stumps (page 3) GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 8 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 Prospectus, Bid and Miscellaneous Information (ADVR115) Guide p6-68 For a Direct sale, select short notice bid form (mandatory field) – remaining fields are disabled based on contract type and bid method. Direct Sales – TIM still requires bid guarantee so use minimum and when entering bidder info at Gate 5 (BID101) select “Cash Amount Specified in Item 15.A” as bid type. Performance Bond amount only required if sale value > $2000, otherwise optional. After CO approves sale package: TSAC will enter bid date, time, publish date and ensure publication in newspaper designated for Forest’s decision notices. As requested, TSAC will publish in additional area newspapers. TSAC will notify Forest contact of publish date. Forest will verify ad is published, clip and mail/fax to TSAC. TSAC will process payment for legal ad after verifying that the ad was published correctly. Timber Sale Report – Gate 4 Certification (FSH 2409.18 58). TSAC will close Gate 4 and print certification at appropriate office for Line Officer Signature. Signed by: Date: Sale Preparation Notes - As needed, provide additional narrative to support Timber Sale Report (Gate 4 Certification) and TEA234 Appraisal and FS-2400-17 describing final sale volume and any other pertinent data not already covered in the NEPA document and identify any changes to NEPA decision with Line Officer Approval. Check the Bulletin number used for the appraisal. Validate Bulletin values against 2400-17 & Timber Sale Report and Appraisal, this includes unusual adjustments. Report should include calculation and justification of higher minimum performance bond. TSAC will print and send copies of the following: District receives 5 copies of the bid package including: advertisement, prospectus, bid form and instructions, bid envelope and any other forms required for that particular sale, sample contract, and road package if applicable. FSR and Sale Prep receives complete copy of all sale information. CO receives a copy of the Bid package and sample contract. Following award of a sale the district will be provided with a copy of the completed contract for the public files. TSAC will maintain bidder’s list and will ensure proper mailing. TSAC will ensure update STARS database File completed checklist in sale folder 1/ Contact TSAC for sale number prior to starting Gate 3 TIM data input and NATCR. Sale number must agree with STARS number and NATCR sale number. GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 9 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 53 – TIMBER SALE CONTRACT The following will apply to products other than logs (POL) sales: Sales containing a commercial aspen POL component $2,000 or greater in advertised value will generally be offered on timber sale contract form FS-2400-6. The sale will be offered and sold on a hundred cubic foot (CCF) with total weight measurement. The volume harvested will be weighed and converted to CCF for reporting purposes. The conversion to be used in commercial aspen sales is 2.998 tons per CCF. See Section 53.41 for a appropriate contract language for a commercial aspen POL timber sale contract FS-2400-6. Timber sale contract form FS-2400-6T may be more appropriate if a sale primarily contains conifer sawlogs. Also, sales containing a commercial conifer POL component $2,000 or greater in advertised value will generally be offered on timber sale contract form FS-2400-6T. 53.41 – Division A(T) 1. A9 – Scaling Instructions and Specifications. See Regional direction. In addition, for commercial aspen POL sales enter “The conversion rate for products other than sawlogs is 2.998 tons per CCF.” 2. A10 – Scaling Services. For weight scaled commercial aspen POL sales, select “Total (100%) Weight Scale” for the scaling method within Timber Information Manager (TIM). 53.5 – Forest Products Removal Permit and Cash Receipt, Permit Form FS-2400-1 Region Two Policy regarding personal use fuelwood is found in FSM 2430.3, R2 Supplement. The Fuelwood Permit, as shown in Exhibit 2, shall be used on the Grand Mesa, Uncompahgre, and Gunnison National Forests for the sale of personal use fuelwood. All conditions of the permit shall be printed on the front and back of the Fuelwood Permit. Permits shall terminate on December 31 of the year issued. Permits are non-replaceable if lost, stolen, destroyed, etc., and non-extendable. Operation of power saws must be in compliance with the Rocky Mountain Fire Order listed under FSM 5331.01a, R-2 Supplement. Fuelwood gathering will be permitted in designated areas only. All or portions of the Grand Mesa, Uncompahgre, and Gunnison National Forests may be designated for fuelwood gathering; closures will be the exception. GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 10 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 Exhibit 2 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bureau of Land Management Forest Service Fuelwood Permit Conditions: 1. This permit is valid for a maximum of ½ cord. Permit is valid on lands administered by the agency whose shield is not crossed off. Permit is only valid on National Forest or BLM Field Offices as shown on the reverse side. Permit must be VALIDATED by completely removing the specific month and day of fuelwood removal from each permit, sign and securely attaching permit to the back of the load in a clearly visible location before any wood is transported. 2. The Permittee is authorized to cut and remove fuelwood by compliance with all conditions stated on this permit and any accompanying conditions. This permit and any accompanying conditions must be in possession during fuelwood cutting. 3. This permit is nontransferable. Payment for this permit is non-refundable. This permit will expire on the date indicated regardless of whether fuelwood is removed. 4. This is a PERSONAL USE permit. Each household is allowed to purchase up to ten (10) cords of fuelwood per year under this permit system. Cutting and removing fuelwood off of BLM or FS lands for other individuals for profit or gain is considered providing a service and is prohibited. Persons wishing to cut and/or sell fuelwood commercially must contact the BLM or Forest Service for proper permits. 5. Permittee authorizes BLM and/or Forest Service personnel or any law enforcement officer to conduct inspections during cutting or transportation of fuelwood to ensure compliance with all conditions of this permit. Violation of any of the conditions of this permit is punishable under Titles 36 and 43 of the Code of Federal Regulations and is subject to fines and jail time. The BLM/Forest Service reserves the right to unilaterally revoke this permit for Permittee’s noncompliance with its conditions or when revocation is in the public’s interest. 6. The accompanying conditions, if any, modify or add to the listed conditions and are also part of this permit. Are there accompanying conditions? YES ___ NO ___ No:xxxxxxx Permittee: X _ EXPIRES 12/31/05 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 6 7. DO NOT CUT GREEN TREES unless in specifically designated areas. DO NOT CUT trees marked with paint, plastic ribbon and/or signs. DO NOT CUT trees that have bird cavities (holes), nests, or are marked with wildlife signs. 8. DO NOT CUT OR REMOVE FUELWOOD IN THE FOLLOWING AREAS: a) Timber sale or contract areas posted with signs. b) Areas signed on the ground as being closed to woodcutting. c) Wilderness areas, research natural areas, campgrounds, picnic areas, resorts, recreation management areas, wilderness study areas or administrative sites. 9. Any wood larger than seven (7) inches in diameter at either end must be cut in six (6) foot lengths or less. 10. Cut all stumps to less than eight (8) inches high and remove all material larger than three (3) inches in diameter. Reduce slash to 24 inch height maximum. DO NOT block or leave slash on roads, shoulders or in ditches. 11. DO NOT damage vegetation, riparian areas, the forest floor, or road surfaces. Use of heavy equipment (such as tractors, bulldozers, skidders, etc.) is prohibited. DO NOT drive off roads in areas closed to motorized travel and do not drive on closed roads. Note that weather conditions may cause roads to be closed. 12. Permittee shall remove trash and litter resulting from Permittee’s activities. 13. Permittee shall prevent and suppress forest fires, pay the United States for any unnecessary damage resulting from Permittee’s activities, and repair all damage to roads, trails, fences, ditches, and telephone lines resulting from Permittee’s activities under this permit. 14. Chainsaws used must be equipped with a spark arrestor device properly installed, maintained, and in effective working order. Uncompahgre Field Office BLM Gunnison Field Office BLM Grand Mesa, Uncompahgre, & Gunnison NF’s Field Manager Field Manager Forest Supervisor The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital or family status. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audio tape, etc.) should contact USDA’s TARGET center at (202) 720-2600. To file a complaint of GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 11 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 discrimination write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Ave, SW Washington DC 20250-9410 or call (202) 720-5964 (voice or TDD) USDA is an equal opportunity provider and employer. GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 12 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 The objectives of the personal use fuelwood program on the Grand Mesa, Uncompahgre and Gunnison National Forests are to: 1. Establish a fuelwood management program which is easy to understand by the public and is easy to administer and obtain compliance by the Forest Service. 2. Provide education to the public on resource management objectives accomplished through the fuelwood program. 3. Make it easy and convenient for the public to obtain a Fuelwood Permit. 4. Designate fuelwood areas that provide convenient access and fuelwood gathering opportunities for the typical personal use customer. The Forest Supervisor will be responsible for: 1. Coordinating the fuelwood program for the Grand Mesa, Uncompahgre, and Gunnison National Forests with the adjacent National Forests and Bureau of Land Management. 2. Preparing collection plans as appropriate for rate distribution of KV, BD, SSF, and road maintenance. One plan will be prepared for the Forest and signed by the Forest Supervisor unless otherwise prepared for a specific project. 3. Taking the lead role in ordering fuelwood permits in order to have the program operationally ready as soon as possible after January 1. A single, consolidated Forest Fuelwood Permit order will be submitted by the Supervisor's Office. A different colored fluorescent Fuelwood Permit will be issued for each calendar year. 4. Auditing fuelwood records at the end of the sale period and periodically during the sale period. The District Ranger will be responsible for: 1. Providing to the Forest Supervisor by December 1, a district map(s) and information sheet showing the designated areas open or closed to gathering of fuelwood, live and/or dead, and any specific information for each designated area. Information that may be pertinent and necessary may be included, such as safety considerations, fire prevention messages, Forest Travel Management information, and location and telephone numbers of offices. The map is only intended as a general guide to the fuelwood cutting area. The map(s) must be legible and easily copied for the public. For clarity, do not include fuelwood permit requirements on the map. The map(s) must not be larger than 8 1/2" X 11", so it may require several sheets to cover the district. The map(s) should be drafted with distinct boundaries for the GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 13 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 specific open or closed fuelwood area indicated by the use of DOTS. If an area is lettered or numbered, show the corresponding information by the same letter or number on the information sheet. See Exhibit 3 for an example. An information sheet may be attached to the map showing any accompanying conditions as well as general information that applies to an area. (The block on the permit must be checked when accompanying conditions apply.) The information sheet should also show road conditions (if accessible only by 4-wheel drive, so state) and distance from a well-known feature such as a highway or town. During the fuelwood season, notify the Forest Supervisor and Ranger District Offices immediately of any changes in the map or information sheet to prevent confusion. 2. Completing on-the-ground signing. ON-THE-GROUND SIGNING IS THE PRIMARY INDICATION OF THE OPEN AND/OR CLOSED FUELWOOD CUTTING AREA. 3. Ensuring the areas open to fuelwood gathering are not in conflict with Forest Travel Management Regulations. 4. Providing the number of Fuelwood Permits anticipated for the upcoming fuelwood season to the Forest Supervisor by November 1. 5. Providing any suggested changes in the Grand Mesa, Uncompahgre, and Gunnison National Forests fuelwood program. 6. Properly displaying and announcing the regulations, conditions, and guidelines for public purchase of fuelwood at each office. Permits shall be made available in Forest Service offices during time periods determined by the appropriate District Ranger. 7. Coordinating the program with local law enforcement agencies. 8. Inspecting fuelwood gatherers for clearly visible validated Fuelwood Permits and compliance with all pertinent Code of Federal Regulations (CFR's). 9. Submitting KV, BD or SSF plans for District-specific projects for Forest Supervisor review and approval. 10. Issuing appropriate news releases to fully inform the public of where, when and how they can secure fuelwood. The release should contain the type of material, whether green or dead, Fuelwood Permit procurement arrangements and Fuelwood Permit requirements (as appropriate). GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 14 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 Exhibit 3 GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 15 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 The Fuelwood Permit is the authorization for cutting, gathering, and removing fuelwood. The permit system is designed to be in compliance with Colorado law HB 1248 concerning transportation of forest products. The permit must be in possession during fuelwood cutting and gathering, and must be validated and securely affixed to the back of the load for each ½ cord, or portion thereof, and be clearly visible prior to transporting. (Any timber removed from the National Forest System lands without a permit is considered theft of Government property and must be handled in accordance with FSH 5332.2 and 36 CFR 261.6.) The Fuelwood Permit must be validated by: Punching out the month and day printed along the edge of the permit using a punch, nail, pencil, etc.; and Signing the permit before fuelwood is transported. The Fuelwood Permit shall consist of ½ cord cards. Each Fuelwood Permit shall have a unique number. The purpose of the permit is to account for the number of loads removed and whether authorization was received for removal. The Fuelwood Permit is printed on radiant fluorescent bristol PT10 paper; the color is to be changed annually. When properly placed on the rear of a fuelwood load, the radiant color is highly visible at a distance to identify loads and indicate compliance. Each permit represents ½ cord of fuelwood. A cord of wood is 128 cubic feet. It is usually expressed as the wood occupying a space of 4 feet X 4 feet X 8 feet. To find out how much wood a vehicle will hold, measure the length, width, and the expected height of the load in the cargo area. Multiply the measurements together, divide by 128, and this will be the amount of cords. General examples of load combinations follow: Most full size pickups will hold ½ cord of fuelwood. In this instance, at least one permit per load shall be used. If the purchaser uses a trailer, a permit shall be placed on fuelwood in the trailer. If the wood is hauled in a pickup with an additional load in a towed trailer, the Fuelwood Permit(s) shall reflect the total amount of wood transported (rounded up to the next half cord). In the case of an oversized vehicle such as a two-ton stake truck, adequate permits must be used to approximate the number of ½ cord units being hauled (rounded up to the next half cord). Upon purchase of a permit, the permittee shall be provided the following: Fuelwood Permits corresponding to the quantity of ½ cords purchased, a map showing the areas open to or restricted from fuelwood gathering, and GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 16 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 an information sheet showing any accompanying conditions and general information that applies to an area. Signs shall be posted on all roads entering the Forest indicating a permit is required for removal of forest products. Entrances and exits of designated fuelwood areas shall be clearly signed. Timber sale log decks and other wood products may be posted with a cardboard or metal sign stating "Unauthorized Removal of this Wood Prohibited Under Penalty of Law" (metal sign available through GSA). Timber sale areas shall be posted, showing no fuelwood cutting or removal. Timber shall be designated as follows: 1. All standing dead and down timber within designated fuelwood areas may be sold, except those marked to be retained for wildlife or other purposes. 2. Where green timber is to be designated for fuelwood, the marking or designation shall be by one of the following methods: a. Trees to be cut are to be marked with a spot of paint at diameter breast height (d.b.h.) and below stump height (any color of paint except orange). Color of paint shall be specified on the fuelwood map or information sheet. b. "Leave" trees are to be marked with orange paint at d.b.h. and below stump height. c. Stands of timber may be designated for cutting by marking the boundary trees with orange paint. d. Green oak may be designated for cutting by showing that area on a fuelwood map. Trees infested with insects, or diseased trees, may be sold for fuelwood. However the permittee should be notified that the State of Colorado has approved specific locations to where insect infested trees may be hauled. It is the responsibility of the permittee to maintain compliance with the Pest Control Act which states, "The Colorado Department of Agriculture Pest Control Act, Chapter 6, Article 10, of May 1, 1972, amended 1978, makes it unlawful to possess or transport into or within the State of Colorado all or any part of trees currently infested with mountain pine beetles." The fuelwood program is authorized to be prepared and administered with benefiting funds, i.e. fuel management, wildlife habitat improvement, TSI, etc. (See FSM 2435 for SSF authority.) BD (Brush Disposal) funds from timber sale contracts may be collected and used to prepare timber sale residue for fuelwood gathering as long as this is the most economical method to accomplish the treatment identified in the approved BD Plan. Benefiting appropriated funds (except road construction) may be used to construct or reconstruct nonsystem roads to access fuelwood cutting areas. KV (SAI) and BD monies may be used to close and rehabilitate nonsystem roads when closure is not the responsibility of the purchaser and meet KV and BD requirements. (See FSH 6509.11k, Chapter 10, for specific authorizations.) GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 17 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 Fuelwood Permits have a predetermined value. They will be transferred to each District selling Fuelwood Permits using an AD-107. The District's Accountable Property Officer shall transfer the needed supply of permits for the season to each Forest Officer. Forest Officers shall not transfer any of their supply to another Forest Officer unless an official transfer is executed. Current year permits shall be accounted for and secured. Qualified Forest Officers, who are often also Collection Officers (FSM 6530), can sell Fuelwood Permits utilizing established procedures for the cash register sales. Money from the sale of these permits must be remitted to lockbox. The submission of funds must be in a timely manner using a Bill for Collection (generated by TIM) in compliance with FSH 6509.14, Collection Officer Handbook. The Bill for Collection is the receipt for permits sold. The number of permits sold for the period should be clearly marked on the Bill for Collection. Standard procedures for destruction of accountable property shall be used. Unused permits shall be accounted for and destroyed using an AD-112 at the end of the calendar year by the issuing units in accordance with FSM 6400 Personal Property Management. 53.51 – Payments and Other Collections Applicable methods of payment are disclosed in Washington Office direction. This permit will be handled over the counter and be considered as a cash register sale. Established procedures for cash register sales shall be used (FSM 2431.31c). The minimum charge for permits is $20.00 per transaction. Permits may be sold in ½ cord increments as long as the total transaction meets or exceeds the minimum charge. Payment for Fuelwood Permits is non-refundable. Examples of calculating minimum charge: Assume $10.00 per cord if 5.0 cords requested: $10.00/cord X 5.0 cords = $50.00 total sale value if 1.0 cord requested: $10.00/cord X 1.0 cords = $10.00; $20.00 total sale value Each HOUSEHOLD is allowed a MAXIMUM of ten (10) cords of fuelwood per calendar year obtained under this program. (A household is defined as a person or persons residing at the same address.) GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 18 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 A minimum deposit of $0.25/cord must go to the National Forest Fund (NFF). See FSM 2435 for exceptions. Available revenue between minimum rate and the standard rate may be used for distribution under an approved KV (SAI), Salvage Sale Fund (SSF), or Brush Disposal (BD) plan and road maintenance subject to the following restrictions: 1. The revenue is not needed to meet the collection amounts identified in approved SSF and SAI plans, or 2. There is a site-specific plan on file that displays commensurate use and basis for road maintenance collection and/or there is an approved site-specific BD plan. Until revoked by a newer Forest Collection Plan or modified by a Forest Supervisor approved District Plan, the allocation rate on the GMUG will be $0.25/cord to NFF and $9.75/cord to SSF. 53.53 – Use of Permit Form FS-2400-1 To Summarize Permits Fuelwood Permits will be batched to summarize and report total volume and value through Timber Information Manager (TIM) in accordance with Washington Office direction. 54.1 – Performance Bonds in Timber Sales Penal Sum of Performance Bond. Performance bonds computed as a percent of bid value for sales having low appraised values, or unusually high resource values may be insufficient to cover potential damages resulting from the purchaser's failure to satisfactorily complete contractual obligations. An alternative method shall be used to compute a minimum value of the bond. The minimum amount of the bond shall be determined as a percentage of advertised stumpage value and comparing it to the estimated cost of significant potential work remaining at the end of the average operating season. The larger of the two calculations is used for the minimum performance bond. The two methods should be displayed in the appraisal narrative appendix as follows: GMUG SUPPLEMENT 2409.18-2500-1 2409.18_50 EFFECTIVE DATE: November 15, 2005 Page 19 of 19 DURATION: Effective until superseded or removed FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4 Bond Based on 10% of Advertised Stumpage Value – Method 1: Live & Dead Sawtimber ES&O $18.51/CCF x 4345 CCF = $ 80,425.95 Live & Dead Sawtimber TF $10.70/CCF x 1164 CCF = $ 12,454.80 Live & Dead POL ES&O $1.00/CCF x 18 CCF = $ 18.00 $92,898.75 x .10 = $9,289.88 Round up to next thousand 1/ $10,000.00 Bond Based on Penal Sum – Method II, work required for 1 logging season (w/o TPOH): Sale Volume: 5527 CCF / 4 operating seasons = 1382 CCF *Lopping (10% of fall, buck cost): $17.00 x .10 = $1.70/CCF *Waterbar Skid Trails (5% of skid cost): $23.45 x .05 = $1.17/CCF **Road Maintenance: $21,365.30 / 5527 = $3.87/CCF YUM $10,858.88 / 5527 = $1.96/CCF Temporary Road Closure: $5,223.70 / 5527 = $0.95/CCF Total = $9.65/CCF 2/ * Zone average appraisal cost R2 Amendment 2409.22-95-3, Sec. 42 ** This is for road maintenance before TPOH and FSOH, and does not include rock replacement, dust abatement, or regular maintenance deposits. $9.65 x 1382 CCF x 1.245 FSOH = $16,603.69 Round up to next thousand $17,000.00 The greater of Method I or Method II is: $17,000.00 1/ Rounding based upon sale size. 2/ Include only those items that are appropriate. Compare the amount of Performance Bond based on bid value with the calculation based on performance items. Use the higher amount as the minimum performance bond in the prospectus. If the sale is bid up, recalculate the bond amount and use the higher amount in the contract.
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