Feasibility Study WBS Dictionary # WBS Dictionary Del Name & # Dur. Est. Critically Skill Depend 1.0 Phase Initiate – Obtaining agreement on the business N/A requirement and charting the project. 1.1 Activity Develop the Business Requirement – Establish a common N/A understanding of the base requirements that are to be addressed by the project. 1.1.1 Task Create the Product Description – define, scope, and give context to the product & Product Description PM services that the project will be chartered to develop, deliver, and support. 1.1.2 Task Prepare and Review the Product description – depending on audience Project Proposal, Document Approval preference, summarizes the content of the product description into an executive summary and deliver it or prepare and conduct a review of the product description. Obtain approval to charter a project that will assign initial planning resources to develop the project plan. 1.2 Activity Charter the Project – Obtain the commitment and agreement N/A between the sponsor and project team indicating how the project will be conducted and who needs to be involved. 1.2.1 Task Create the Project Charter – define the mission, authority, and level of project Project Charter PM planning and controls necessary for the project, and indicate the personnel or groups expected to be involved in the project. Assign the project manager, sponsor, and any required resources to complete the overall project planning. 184.108.40.206 MilestoneProject Proposal Approved by N/A PM 2. Phase Plan – Creation and approval of the core work plan and facilitating N/A plans which will guide project execution and control. 2.1 Activity Develop the Core Work Plan (CWP) – The development of the N/A work scope, supporting schedule, budget, and project organization that focuses and guides the project work effort. 2.1.1 Task Develop the Scope Statement – Develop the scope statement with the customer CWP – Scope Statement PM that indicates an agreement on work scope, project objectives and measurements, hi-level deliverables, assumptions, and completion criteria. 25c1ae6e-00c3-4ca2-be97-fb41b3b429f6.xls 1 Feasibility Study WBS Dictionary # WBS Dictionary Del Name & # Dur. Est. Critically Skill Depend 2.1.2 Task Develop the WBS – Define the work Activities, sequencing, effort estimates, and CWP – WBS PM deliverables. Indicate the type of resource(people, equipment, materials, facilities) needed to complete the work activities. Review and obtain agreement of the WBS work activities with the customer, sponsor, and management of other groups expected to support the project. 2.1.3 Task Develop the Project Schedule – Develop approximate cost estimates of all the CWP – Schedule and Budget Projection PM types of resources. Build a project schedule from the WBS and cost estimates. Produce a time-phased cost budget from the schedule. 2.1.4 Task (Note) On large projects a feasibility study maybe a major phase prior to detailed CWP – Feasibility and Recommendations planning. On very small or maintenance project the feasibility may be limited to cost/benefit assumption and recommendations. This project is considered a small project. Determine the Project Feasibility and Recommendation – Approximate and define the life span of the product or service being delivered. Approximate and define a dollar value for soft and hard benefits and any cost reduction or avoidance that may be the result of the product or service delivery. Chart or summarize the information and provide a recommendation 2.1.5 Task Organize Project & Staff Acquisition – provide an overall framework to describe CWP – Organization PM the roles, responsibilities and membership of the Project. Obtain the staff needed for the core team and staff need from other groups in the organization that will be cross-committed to the project. Obtain from management commitment of all non- contracted personnel. (Note– any contracted staff is acquired via the contract activity, however none are planned for this project.) 2.2 Activity Develop the Facilitating Plans for Controls (FPC) – The plans for N/A ongoing work required to ensure that the project can anticipate possible problems, solve, and make coordinated work plan adjustments. 2.2.1 Task Risk Management – Determine which risks are likely to affect the project, FPC – Risk Id and Mgmt evaluate potential risk outcomes and indicators, define plan to respond to key risks indicators. 2.2.2 Task Change Management – Outline a simple change management process to FPC – Chg Mgmt coordinate approved changes in the project plan. 25c1ae6e-00c3-4ca2-be97-fb41b3b429f6.xls 2 Feasibility Study WBS Dictionary # WBS Dictionary Del Name & # Dur. Est. Critically Skill Depend 2.2.3 Task Project Standards, Approval, And Document Controls – Define and setup the FPC – Stds, Apvls, Cntls documentation standards, document storage locations, project notebook, document approval and promotion process, and securities. 2.2.4 Task Communication Plan and Management – Outline a plan that identifies “who” FPC – Comm. Plan & Mgmt needs “what” communications, in “what” media, “how” often and by “whom”. 2.2.5 Task Status Reporting – Define how status will be reported, by whom, how often, and in FPC – Status Rptg what formats and media. 2.2.6 Task Procurements & Contracting – Determine what to procure and when, document FPC – Proc. & Cntrkg requirements and identify potential sources. 2.2.7 Task Quality Assurance – Identify the project’s relevant quality standards and determine FPC- QA how to satisfy them. 2.2.8 Task Time Tracking – Determine what level to track time at, how time will be tracked, FPC – Time Tracking how frequently, and administer the time tracking activities. 2.2.9 Task Issue and Decision Management – Determine process for raising and resolving FPC – Iss. & Decision Mgmt project issues that impact the scope, schedule, cost or quality of the project. 2.3 Activity Develop the Project Plan – Integrating the results of the other N/A planning activities into a coherent document to guide the project execution and control. 2.3.1 Task Plan Integration – Summarize and incorporate the outputs of the planning Project Plan activities into a single reference document – the <project name> Project Plan. The plan is the reference document for work to be performed by all involved in the project and must be made easily accessible to all in electronic format. 2.3.2 Task Plan Presentation and Review – Distribute, review and obtain approval of the Presentation, & Document Approval project plan from the project directing authoritie(s) and managers who have staff assigned to the project. 220.127.116.11 MilestonePlan and Schedule Approved by N/A 0 PM 3.0 Phase Executing N/A Note: The feasibility study may be a project by itself. Its results provide the basis for determining whether a project should be chartered to deliver the product or service solution. Exceptions to this rule may occur when management has 25c1ae6e-00c3-4ca2-be97-fb41b3b429f6.xls 3 Feasibility Study WBS Dictionary # WBS Dictionary Del Name & # Dur. Est. Critically Skill Depend Note: The degree of detail required will vary from project to project. It should be The following when the feasibility deliverables is chartered. decided upon activities, tasks and study project should be reviewed for each project on a case-by-case basis. Projects may utilize this model and adapt or tailor to the specific needs of the project. This means that not all activities and tasks are 3.1 Activity Phase for every project, Study necessary - Feasibility and that additional activities and tasks may need to be N/A 3.1.1 Task Define Mission Statement Product Description 18.104.22.168 Subtask Review the projects product description and confirm the principal business N/A objectives of the proposed project. 22.214.171.124 Subtask Obtain agreement on the level of detail required for study, expectations for N/A feasibility report format, formulas, and criteria to be used. 126.96.36.199 Subtask Determine if the project must follow the DAS requirements for cost benefit N/A analysis and reporting formats. 3.1.2 Task Define Study Boundary N/A 188.8.131.52 Subtask Identify the business area(s) that are to be studied. Context Diagram 184.108.40.206 Subtask Identify critical business issues. Major Functions 220.127.116.11 Subtask Identify business functions. Critical Business Issues 18.104.22.168 Subtask Identify the data subjects that are relevant to the business area. Existing Entity Relationship Diagram 22.214.171.124 Subtask Identify sources and recipients of data. Existing data dictionary 3.1.3 Task Identify Key Participants N/A 126.96.36.199 Subtask Identify users, sponsors, responsible application development managers, List of participants managers from other technology areas (e.g., computer operations), and vendors. 3.1.4 Task Research & Analyze Existing Systems N/A 188.8.131.52 Subtask Evaluate the existing system(s) to determine strengths and weaknesses. *Description of existing system(s) *Business function/ system matrix 3.1.5 Task Determine the Impact on Existing Systems Development N/A 184.108.40.206 Subtask Identify which existing development efforts are affecting the area under study. Statement of impact on existing efforts 3.1.6 Task Define Hi-Level Business Requirements N/A 220.127.116.11 Subtask Define data requirements by extending the model started in Activity 3.1.2 to Data Dictionary (data element descriptions for include data element and data flow definitions. identified attributes, data flow definitions, and data entity definitions) 25c1ae6e-00c3-4ca2-be97-fb41b3b429f6.xls 4 Feasibility Study WBS Dictionary # WBS Dictionary Del Name & # Dur. Est. Critically Skill Depend 18.104.22.168 Subtask Define business functions (extend the definition of functions identified in Activity Function hierarchy diagram or an equivalent 3.1.2 above) and their inputs and outputs. representation of the business functions 22.214.171.124 Subtask Define constraints (delivery time/target dates, volumes and frequency of use, *Data Flow diagrams (if needed) budget restrictions, technological limitations, etc.). Note: The results of this activity should be used in the development project(s) if *Function Descriptions they are authorized. *Statement of constraints and assumptions 3.1.7 Task Recommend Systems Solution N/A 126.96.36.199 Subtask Identify design alternatives; including acquisition options (this requires high-level Design alternative descriptions designs and investigation of acquisition options) with the major functional areas of OIS, i.e. CRM, NDS, ISE, T&S, PMO. 188.8.131.52 Subtask Determine cost and benefit estimates for each alternative. Cost/Benefits Analysis 184.108.40.206 Subtask Identify, justify and seek an agreement decision with OIS cross-sections for a Recommendation and rationale (a section of the preferred alternative. Feasibility Report) 3.1.8 Task Describe Development Strategy N/A 220.127.116.11 Subtask Identify product delivery phases. Development strategy description (choice of the lifecycle model(s) to be used to implement the solution(s)) 18.104.22.168 Subtask Describe the development approach (e.g., package acquisition, rapid application N/A development, traditional development, enhancement of existing systems, etc.). 22.214.171.124 Subtask Prepare an initial (high-level) project plan, including an activity list, statement of N/A resource requirements, estimate, and schedule. 3.1.9 Task Prepare and submit Feasibility Report N/A 126.96.36.199 Subtask Document findings in a report to the Steering Committee and/or Executive Staff Feasibility Report and/or ISSC. 3.2 <Activity Title, i.e Requirements Analysis> – <activity description>. N/A Activity 3.2.1. Task <Task title> – Task Description N/A 188.8.131.52 <Milestone Title> N/A 0 Milestone 25c1ae6e-00c3-4ca2-be97-fb41b3b429f6.xls 5 Feasibility Study WBS Dictionary # WBS Dictionary Del Name & # Dur. Est. Critically Skill Depend 3.3 <Activity Title, i.e Design> – <activity description> N/A Activity 3.3.1 Task <Task title> – Task Description N/A 184.108.40.206 <Milestone Title> N/A Milestone 3.4 <Activity Title, i.e Construct> – <activity description> N/A Activity 3.4.1 Task <Task title> – Task Description N/A 220.127.116.11 <Milestone Title> N/A Milestone 3.5 <Activity Title, i.e Test> – <activity description> N/A Activity 3.5.1. Task <Task title> – Task Description N/A 18.104.22.168. <Milestone Title> N/A Milestone 3.5. <Activity Title, i.e Implement> – <activity description> N/A Activity 35.1. Task <Task title> – Task Description N/A 22.214.171.124. <Milestone Title> N/A Milestone 4.0 Phase Controls – Administer and manage work controls to N/A ensure project performance. 4.1 Activity Project Procedures and Controls – N/A 4.1.1 Task Risk Management – Manage risks by responding to identified risk indicators as FPC – Risk Id and Mgmt they occur. 25c1ae6e-00c3-4ca2-be97-fb41b3b429f6.xls 6 Feasibility Study WBS Dictionary # WBS Dictionary Del Name & # Dur. Est. Critically Skill Depend 4.1.2 Task Change Management – Identify, plan, and conduct ongoing change control of the FPC – Chg Mgmt project. Ensure that the requirements, budget, and schedule milestones remain in line with the current approved project plan or are changed officially providing new requirements, budget, or schedule milestones. 4.1.3 Task Project Standards, Approval, And Document Controls – Conduct administration FPC – Stds, Approvals, & Cntls of approvals, project library, administrative filing, and securities. 4.1.4 Task Communication Management – Deliver communications or facilitate FPC – Comm. Plan & Mgmt communication delivery and conduct ongoing administration of communications 4.1.5 Task Status Reporting –Conduct ongoing project status reporting of work activities, FPC – Status Rptg budgets achievements and issues. 4.1.6 Task Procurements & Contracting Management – obtain quotations, bids, offers, or FPC – Procurements & Contracting proposals, choose from among potential vendors, administer the contract, and close. 4.1.7 Task Quality Assurance – monitor and identify way to eliminate causes of unsatisfactory FPC- QA quality performance. 4.1.8 Task Time Tracking – administer the time tracking activities and team recording of FPC – Time Tracking individual time 4.1.9 Task Issue and Decision Management – Administer the issue and decision process. FPC – Issue and Decision Mgmt 5.0 Phase Close – Evaluate the projects achievement of scope, N/A objectives, and measurements. Identify the maintenance plan, turn-over to maintenance, and release project resources. 5.1 Activity Project Evaluation – Recognize the achievements and lessons N/A learned of the project, and determine readiness to close the project. 5.1.1 Task Prepare a project evaluation – Review the project’s completion criteria, scope, Project Evaluation & Lessons Learned PM objectives, measurements, and lessons learned. Document and analyze the information and review with the sponsors. Obtain agreement from the sponsors on readiness to proceed with project closure. 5.2 Activity Plan for Maintenance and Turn-over – Coordinate “what” will be N/A maintained and prepare supporting materials to enable smooth transition to maintenance. Close Project. 25c1ae6e-00c3-4ca2-be97-fb41b3b429f6.xls 7 Feasibility Study WBS Dictionary # WBS Dictionary Del Name & # Dur. Est. Critically Skill Depend 5.2.1 Task Coordinate Maintenance Turn-over – Identify all items or components, and their Maintenance Turn-over production version/location, which will become maintenance responsibility. Ensure change request log is accurate and up-to-date. Ensure all issues and prior decisions are documented for turn-over. Identify maintenance staff and any associated budgets. Meet with maintenance lead and review this information. 5.2.2 Task Close out Project – Prepare for and celebrate project closure. Release Project Celebration Closing project resources. 126.96.36.199 MilestoneProject successfully turned-over to maintenance and closed N/A 5.2.3 Task 25c1ae6e-00c3-4ca2-be97-fb41b3b429f6.xls 8
"Project Management Communication Data Flow"