Untitled - City of Hays_ KS by jizhen1947

VIEWS: 25 PAGES: 194

									                                       TABLE OF CONTENTS

     Budget Message.............................................................................................. 1
     Budget Process ............................................................................................. 10
     2004 Budget Calendar................................................................................... 11
     Organizational Chart...................................................................................... 12
     Levy Review .................................................................................................. 13
     Graph: Mill Levy Comparison, 2003 vs. 2004 ............................................... 14
     Graph: Mill Levy Historical Data, 1990 – 2004.............................................. 15
     Graph: Assessed Valuation Historical Data, 1990 – 2004 ............................ 16
     Value of City Services ................................................................................... 17
     Summary of Personnel Allocations................................................................ 18
     Summary of Operating Funds........................................................................ 19
     Budget Recap – Revenues............................................................................20
     Budget Recap – Expenditures ....................................................................... 21
     Graph: Revenue by Major Sources .............................................................. 22
     Graph: Total Expenditures – By Fund .......................................................... 23
     Summary of Debt Service.............................................................................. 24
     Statement of Indebtedness............................................................................ 25
     Statement of Conditional Lease-Purchase and Certificate of Participation.... 26
     Budgetary Practices ...................................................................................... 27
General Fund
     Revenue Recap............................................................................................. 29
     General Fund Revenue Sources ................................................................... 31
     Expenditure Recap ........................................................................................ 36
     Graph: Expenditures by Function .................................................................. 37
     City Commission............................................................................................ 38
     City Manager .................................................................................................40
     City Clerk/Finance ......................................................................................... 42
     City Attorney .................................................................................................. 44
     Municipal Court.............................................................................................. 46
     Intergovernmental Account ........................................................................... 48
     Community Development .............................................................................. 50
     City Manager – Information Technology........................................................ 52
     Buildings and Grounds .................................................................................. 54
     Public Works – Planning, Inspection, Enforcement Division.......................... 57
     City Manager – Human Resources................................................................ 60
     Equipment and Vehicle Motor Pool Account ................................................. 62
     Police Department ......................................................................................... 64
     Animal Control ............................................................................................... 66
     Fire Department............................................................................................. 69
     Emergency Management .............................................................................. 72
     Street Lighting ............................................................................................... 74
     Public Works – Service Division .................................................................... 77
     Reserve for Equipment.................................................................................. 80
     Special Liability.............................................................................................. 82
     Snow and Ice Removal.................................................................................. 84
     Street Signs and Signals ............................................................................... 86
     Ballfield Maintenance .................................................................................... 88
     Flood Structure & Storm Sewer Maintenance................................................ 90
     Parks and Playgrounds ................................................................................. 92
     Swimming Pool.............................................................................................. 94
     Cemeteries .................................................................................................... 96
     Golf Course ................................................................................................... 98
     Social Services ............................................................................................ 100
     Economic Development............................................................................... 102
     Quality of Life............................................................................................... 104
Other Levy Funds
     Graph: Existing & Proposed Future General Obligation Bonds .................. 108
     Bond and Interest ........................................................................................ 110
     Library ......................................................................................................... 112
     Library Employee Benefit ............................................................................ 114
     Airport.......................................................................................................... 116
     Special Fire Equipment ............................................................................... 120
     Employee Benefit Contribution .................................................................... 122
Solid Waste Fund
     Graph: Solid Waste Expenditures............................................................... 126
     Solid Waste Fund ........................................................................................ 127
Water and Sewer Fund
     Graph: Water & Sewer Fund – Revenues vs. Expenditures ....................... 134
     Water and Sewer Fund Revenues and Expenditures.................................. 135
     Water & Sewer Fund Revenue Sources...................................................... 136
     Water Planning/Wellfield Management........................................................ 138
     Public Works – Water Production ................................................................ 140
     Water Transmission and Distribution........................................................... 142
     Public Works – General Administration ....................................................... 144
     Public Works – Wastewater Treatment Plant .............................................. 146
     Sewer Maintenance..................................................................................... 148
     Water/Sewer Capital Outlay ........................................................................ 150
     Debt Service ................................................................................................ 152
     Sales Tax..................................................................................................... 154
Miscellaneous Funds
     Risk Management Reserve ......................................................................... 158
     Swimming Pool Sales Tax ........................................................................... 160
     Elderly Transportation ................................................................................. 162
     Special Highway .......................................................................................... 165
     Special Park and Recreation ....................................................................... 168
     Special Alcohol Program ............................................................................. 170
     Library Sales Tax......................................................................................... 172
     Park Development – Green Space .............................................................. 174
     Convention and Visitors Bureau .................................................................. 177
     New Equipment Reserve ............................................................................. 182
Capital Improvement Program
     Five-year Capital Improvement Program..................................................... 186
     Capital Improvement Program - General Obligation Bond Projects,
     Water & Sewer Projects, Revenue Bonds ................................................... 189
Vehicle Replacement
     Five-year Vehicle/Equipment Replacement Program .................................. 191
Appendix
     Community Profile
     Glossary
July 31, 2003



The Honorable Members of the City Commission
1507 Main
Hays, Kansas 67601

RE:   City Manager’s Budget Message for the 2004 Adopted Budget

Dear Honorable Members of the Hays City Commission:

I am pleased to present to the City Commission the adopted 2004 City Budget. The budget
represents the single most important document the City will prepare in a given year. It is our
goal to produce a document that is an effective communication tool, policy document, financial
plan, and operations guide for the City. In order to achieve the best possible budget, a great
deal of planning, input, and goal setting must be accomplished.

The challenge of any city, as an organization, is to function appropriately within the balance of
the rights and well being of the community, as a whole, versus those of the individuals within
the community. The services provided by the City of Hays, and indeed any municipality, can
generally be considered to be “stewardship” services. The basic mission of the City of Hays is
to provide those services that the citizens in the community cannot generally provide for
themselves.

With the assistance of the departments, divisions, and the employees of the City, we have
been able to reduce operating costs for 2003 by approximately $500,000. With the addition of
a new Purchasing Policy and new software both going into effect in 2003, this savings is
expected to continue in the 2004 budget year. We will continue to review the City’s
departments to make certain that they are operating as lean as possible. An example of this
examination, thus resulting in savings, is the deletion of eight (8) full-time positions which
occurred through attrition. Other areas of savings have been recognized by eliminating the
laundering of employee uniforms, outsourcing street sweeping activities, and the elimination of
older vehicles and equipment in the City’s rolling stock, thus saving in insurance costs as well.
We have also consolidated and centralized various city-wide expenditures and services which
enable us to better monitor activities and enhance savings by purchasing in bulk or combined
work orders.

The 2004 proposed budget contains a total mill levy of 35.32 mills, which represents a
decrease of 1.88 mills as compared to the 2003 budgeted total tax levy. Areas of
increase, as compared to 2003, include the General Fund with an increase of .15 mill,
and the Library Employee Benefit Fund with an increase of .06 mill. The largest area of
decrease, -1.78 mills, is reflected in the Employee Benefit Contribution Fund. This is a
reflection of the deletion of eight (8) F.T.E. positions within the organization.

A more conservative approach in estimating revenues for 2004 has been used in order to
protect the necessary cash carryover for all funds. Sales tax revenues are estimated with no
increase in 2004, and assessed valuations continue to show modest increases. There is still a
financial crisis at the State level that is affecting all local municipalities. As a result of
elimination of these State funds, and the continued instability of future receipts, there are no
revenue estimates for City – County Revenue Sharing (CCRS) and Local Ad Valorem
Property Tax (LAVTR) in the 2004 budget. This is an estimated loss of approximately
$355,000 to the City’s operating budget.

The expenditures of all funds in 2004 total $24,717,109, which is a decrease of approximately
2% under the 2003 Budget. While this percentage does not demonstrate a high level of
change, there have been changes in revenues and expenditures from previous years. For
example, the Water and Sewer Fund decreased by $381,500 in expenditures. This decrease
is largely due to transferring expenditures previously allocated from the Capital Outlay budget
for employee salaries to the General Fund. Other significant changes in this fund involve a
savings in debt service due to refinancing of bonds in 2003. Additionally, the Library Sales tax
expired in 2003, therefore, there are no revenue or expenditure estimates included.

Although sufficient reserves appear to be available in the Solid Waste Fund, operating
expenses continue to exceed operating revenues. One of the measures put in place to
refurbish this fund’s dwindling cash is to move the annual Alley Clean-up Program to Fall and
have existing City employees perform the clean-up versus conducting the program in the
summer months and hiring seasonal workers to accomplish the task. While these types of
efforts strengthen the fund’s financial situation, it should be noted that a possible rate increase
may be needed as early as 2005.

With regard to wages, this budget document does include continued implementation of the pay
plan at 2.5% (annual merit increases), as well as across-the-board pay adjustments of 2.0%
for all City employees. As we examine our operations, I believe it is imperative that we
examine our compensation and benefit package for existing employees. By having a
competitive wage and benefit package, this enables us to keep qualified, knowledgeable, staff
on board as well as use these measurements as a recruitment tool for any open positions.

In the area of employee health insurance, we have budgeted $6,000 per year per employee
and intend to use a portion of the remaining amount of our health insurance reserve to make
up the difference through 2004 in order to provide health insurance to the employees and their
families. Additionally, we are working with a Consultant who anticipates having some
alternatives involving costs submitted for our consideration in October, 2003. We are
reviewing the use of a number of different formats to see if we can cut the overall costs of the
City while still maintaining adequate insurance for our employees.

Following is a brief review of the important changes in each of the major funds. This review is
not intended to replace the more amplified versions in each department, but is intended to give
a broad overview of the general content of the 2004 Budget.
I.   GENERAL FUND

     The General Fund continues to be the most challenging fund to manage within the City
     of Hays. Overall, the total General Fund amount for 2004 has increased by
     approximately 3%. This increase reflects a culmination of more conservative revenue
     projections, an anticipated increase in Franchise receipts due to re-negotiation efforts, a
     reduction in state demand transfers, and a slight increase in expenditure line items.

     A.     Revenues:

     The total operating revenue for the General Fund is anticipated to decrease as
     compared to the amount budgeted in 2003. A large part of this decrease is attributed
     to the loss of State demand transfers (City-County Revenue Sharing, and Local Ad
     Valorem Tax Reduction). The Franchise revenue estimates are expected to increase
     due to re-negotiation of various contracts. Fines & Fees are projected to increase due
     to a recommendation to bring our current fees more in line with other similar-sized cities
     in Kansas. Interest on investment estimates has decreased to reflect lower interest
     rates on investments.

     B.     Expenditures:

     As noted earlier, expenditures are projected to slightly increase from the 2003 Budget.
     A brief review of the significant changes in expenditures is listed below.

      1.    City Commission decreased due to eliminating communication costs previously
            used for Internet service provider expenditures and reducing and/or eliminating
            travel allocations including funding to attend the annual Western Kansas
            Conference in Washington, D.C.

      2.    City Manager reflects an increase; however, the majority of this increase is due
            to increased available cash identified in the Contingency line item. Other
            activities include omitting the Human Resources Director’s salary and
            department expenditures from this budget. A separate budget has been created
            for Human Resource related expenditures. Additionally, funds allocated for legal
            publications have been omitted due to the City Clerk handling all legal
            publications and notifications. Travel and training has slightly reduced due to the
            City Manager monitoring and trimming future out-of-town travel.

      3.    City Clerk increased due to this office taking over the responsibility for all city-
            wide legal publications and notifications. Other areas of increase include salary
            adjustments and professional services (city audit). New Equipment includes the
            purchase of cabinets to be built for the vault.

      4.    City Attorney increased and reflects a consolidation of all legal-related
            expenditures to this account. Previously, the City Prosecutor’s salary was
            allocated from the Municipal Court budget.

      5.    Municipal Court shows a decrease due to a shifting of expenditures in relation
            to the City Prosecutor.
 6.   Intergovernmental Account (formerly “Office Supplies”) shows a decrease
      largely due to setting up a new computer software (MUNIS) bill processing and
      bar coding system. There is an increase reflected in the Insurance line item due
      to increased cost for the City’s building and equipment insurance needs.

7.    Community Development – Effective May, 2003, this Department has been
      dissolved into the Public Works – Planning, Inspection, and Enforcement Division.

8.    Information Technology (I.T.) – City Manager - slightly decreased with
      several activities occurring within this budget. All technological needs of City
      departments were consolidated into this budget including copier, software, and
      general computer maintenance agreements including the new computer system
      (MUNIS) maintenance. New technologically related equipment budgeted for
      2004 includes $3,000 for printers in the Police Department, and $12,000 for the
      computer roll-over program. This program allocation has been reduced due to
      completing a full replacement round for all computer systems.

9.    Building and Grounds increased largely due to the proposed creation of a
      Building Maintenance Team in the Public Works Department. This proposed group
      would be responsible for in-house building repairs, small building improvement
      projects, and general maintenance activities involving all City facilities.

10.   Planning, Inspection, and Enforcement Division – Public Works (formally
      known as Engineering Division) is a newly developed division in the Public
      Works Department. This budget demonstrates an increase, however, with the
      shift of expenditures involving staff and other expenditures, the increase mainly
      represents a transfer of allocations within this department.

11.   Human Resources – City Manager is a new budget created to distinguish costs
      associated with employee recruitment, retention, and general personnel related
      activities city-wide. The 2004 budget includes, among several items, the Human
      Resource Director’s salary, travel and training allocations, and consultant fees for
      setting up a Paid Time Off (PTO) program for the City.

12.   Equipment and Motor Vehicle Account is a fairly new budget created for the
      repair of equipment and vehicles in the City’s fleet. Budget allocations are
      estimated to remain the same as in 2003.

13.   Police Department demonstrates an increase largely due to salary adjustments,
      an increase in the animal control contract, and additional funds allocated for new
      equipment. New equipment purchases planned for 2004 include traffic radar,
      expandable batons and accessories, and interview room video surveillance
      equipment.

14.   Animal Control has been merged with the Police Department budget.

15.   Fire Department has increased in budget due to salary and overtime
      adjustments, setting up a medical surveillance program, implementation of
      equipment replacement schedules, and increased funding for new equipment.
      New equipment purchases include SCBA air cylinders and fill station,
      replacement of pagers, hose and nozzle replacements, lateral file cabinet,
      rescue air bag set, and other general equipment needs as specified.

16.   Emergency Management has been consolidated with the Fire Department.

17.   Service Division is a fairly new fund created to consolidate eight (8) different
      service-related budgets: Street Lighting, Snow & Ice, Streets Signs/Signals,
      Flood Structures, Cemeteries, Water Transmission & Distribution, Sewer
      Maintenance, and Special Highway (operating portion). This budget has
      decreased largely due to a reduction in personnel resulting from either transfers,
      promotions, and attrition. Other activities include a reduction in uniform costs.
      The Cemeteries portion of this budget has moved under the Parks Department
      effective in 2003. Funds have been allocated in this budget for outsourcing
      street sweeping expenditures.

18.   Street Lighting has been consolidated with the Service Division.

19.   Reserve for Equipment – This account is used for transferring funds out of the
      General Fund into the New Equipment Reserve Fund for scheduled replacement
      of vehicles and equipment. As in years past, the amount of $205,000 will be
      transferred in 2004.

20.   Special Liability has been consolidated with the Intergovernmental Account.

21.   Snow and Ice has been consolidated with the Service Division.

22.   Street Signs and Signals has been consolidated with the Service Division.

23.   Flood Structures and Storm Sewer Maintenance has been consolidated with
      the Service Division.

24.   Ballfield Maintenance is a new budget in 2004 due to wanting to have more
      accountability in this area of spending within the Parks budget. Items reflected
      include utility costs, supplies including chemicals, and general repair costs for
      operating the City’s ballfields. New Equipment purchases include a tiller with
      attachments, and two (2) weed eaters.

25.   Parks and Playgrounds decreased largely due to a reduction in Other
      Contractual Services, which includes funding for Park Master Plan activities.
      Other areas of decrease include uniform costs, and general supplies. New
      equipment includes chainsaws, weed eaters, a playground unit, seeder, auger
      attachment, bucket with grappler for the skid steer loader, and a backhoe
      attachment. Buildings and Structures includes funding to install sidewalks and
      an arbor shade, as well as a shelter house/gazebo in Massey Park.

26.   Swimming Pools has decreased due to estimating the Aquatic Park operations
      loss significantly lower than in 2003. Planned repairs include the door and
      restroom plumbing repairs at Wilson Pool.
       27.    Cemeteries is a separate budget as compared to 2003 when this budget was
              consolidated with the Service Division. This is due to this division being
              transferred under the Parks Department umbrella. Planned expenditures include
              operating expenditures for Mt. Allen and Memorial Gardens Cemeteries.

       28.    Golf Course slightly decreased as compared to 2003. The 2004 budget
              includes allocations for general operations including lease payments for mowing
              equipment and the cart sheds.

       29.    Social Services increased largely due to increased allocation amounts. The
              Commission did pass a Resolution stating this level of funding for individual
              agencies would be evaluated in the future by a special committee. 2004
              allocations include local agency funding ($40,000), First Call for Help ($25,000),
              Senior Citizen Center ($10,000), and Developmental Services of Northwest
              Kansas Access Transportation ($76,750).

       30.    Economic Development increased as compared to 2003 and includes funding
              for: Fort Hays State University Scholarship Program ($100,000), Ellis County
              Coalition for Economic Development ($70,000), and the Downtown Hays
              Development Corporation ($50,000). As per resolution, future allocations will be
              evaluated and proposed by an outside committee or group.

       31.    Quality of Life is a newly established budget with allocations displayed for Ellis
              County Historical Society ($8,000), Hays Arts Council ($6,000), Wild West
              Festival ($9,500), and the Sister Cities Advisory Board ($4,400). This budget
              was created to establish these costs separately from Social Services and
              Economic Development budgets, which all will be reviewed in future years by an
              outside committee or group as set by resolution of the City Commission in 2003.

II.    BOND AND INTEREST FUND

       The General Obligation debt payment will remain the same as 2003. New projects
       bonded in 2003 include the 2003 sidewalk ramps, 43rd Street Water and Sewer, 41st
       Street Plaza 4th Addition, Vine Street resurfacing (13th to Bypass), Vine Street signals
       (8th Street to 27th Street), 8th Street reconstruction and Hall Street reconstruction.

III.   LIBRARY FUND AND LIBRARY EMPLOYEE BENEFIT FUND

       The mill levy for the Library Fund is set at 5.75 mills, which represents a decrease of .25
       mills as compared to 2003. For the Library Employee Benefit fund, there is a slight
       increase of .06 mills as compared to 2003. Operations of the Hays Public Library are
       separate from the City of Hays organization.

IV.    AIRPORT FUND

       The mill levy for this fund is 1 mill, which is the same as that set aside in 2002 and 2003.
       While overall expenditures are displayed as increasing, the largest area of increase is
       reflected in the Contingency line item. This line item represents available cash necessary
       to maintain the fund. Activities planned include funding for repairs to the runway and
        taxiway, promotions for the Fly Hays Program, and new equipment purchases. New
        Equipment includes the purchase of a generator and a defibrillator for the Airport.

V.      SPECIAL FIRE EQUIPMENT FUND

        The mill remains at 1.0 mill for this fund, which is set up to fund large vehicle and
        equipment needs for the Fire Department. 2004 includes an allocation for the 3rd
        payment on the 104’ Quint apparatus.

VI.     EMPLOYEE BENEFIT FUND

        The mill for the Employee Benefit Fund decreased by 1.78 bringing the total mill to 5.33
        as compared to 7.11 mills in 2003. Employee health insurance is budgeted at $6,000/per
        employee for 161 F.T.E.’s. There were additional increases in other mandated employee
        deduction areas.

VII.    SOLID WASTE FUND

        While the revenues are not projected to increase, several activities are planned to occur
        in 2004 involving expenditures in this fund. The annual Alley Clean-up Program has
        been moved to occur in the Fall instead of Summer, and there are no plans to hire
        additional help (seasonal employees), but to conduct this program with existing staff.
        Additionally, there is significant savings due to tipping fees decreasing at the Ellis
        County Transfer Station. New Equipment purchases planned include allocating
        $50,000 from this fund to replace the 1974 John Deere Front End Loader. This will be a
        shared cost (1/3) with the General Fund and the Water and Sewer Fund.

VIII.   WATER AND SEWER FUND

        A.     Revenues:

        Revenue for 2004 is expected to show no significant growth compared to 2003. There
        are decreases anticipated involving Interest on Investments, and the Interest due from
        Sales Tax Collections. This is attributable to extremely low interest rates. Sales Tax
        revenues, which are designated for long-term water exploration and associated debt,
        are expected to remain constant. Various capital expenditures and projects over the
        last few years have depleted the cash carry-over. Thus, the Capital Expenditure Budget
        for 2004 has been reduced. Without a rate increase, this fund will not be able to
        continue to support capital improvements.

        B.     Expenditures:

        1.     Water Planning/Wellfield Management was deleted in 2003.

        2.     Water Production decreased largely due to shifting the cost of outsourcing
               water wells to the Water Capital Outlay budget.

        3.     Water Transmission and Distribution has been consolidated with the Service
               Division.
       4.    General Administration (Formerly Commercial and General) increased
             largely due to transfer activities. Salaries that were previously listed in the Water
             Capital Outlay budget were transferred to the General Fund – Service Division.
             Additionally, due to re-organization of administrative staff in Public Works,
             allocations for salaries and related benefits were shifted.

       5.    Wastewater Treatment decreased largely due to readjusting funds budgeted for
             utilities.

       6.    Sewer Maintenance has been consolidated with the Service Division.

       7.    Capital Outlay decreased largely due to reducing planned CIP projects.
             Additionally, expenditures associated with salaries for water tap/meter installations
             were transferred to the (General Fund) Public Works – Service Division budget.
             Scheduled projects include: Hall Street Water Upgrade ($240,000), Variable
             Frequency Drive (VFP) Pump ($75,000), General Custer Loop, 20-inch Main
             ($325,000), Well Rehab – Outsourcing ($150,000), and Cleaning and Inspecting
             Underground Reservoirs ($16,000). Equipment purchases include replacement of
             a 1984 Ford Bucket Truck ($45,000). This cost will be split with the General Fund,
             and replacement of a 1974 John Deere Front End Loader ($50,000). This cost will
             be split with the General Fund and the Solid Waste Fund.

       8.    Debt Service decreased due to refinancing of bonds in July, 2003.

       9.    Sales Tax Fund decreased due to a refinancing of bonds in July, 2003.

IX.    RISK MANAGEMENT RESERVE

       The Risk Management Reserve is set aside to pay for employee health insurance
       claims that exceed the amount budgeted. No transfers are planned for 2004. While
       $6,000/per employee was budgeted for 2004 insurance premiums, any additional health
       insurance costs will be deducted from these funds.

X.     SWIMMING POOL SALES TAX

       This fund was established in 1999 due to the passage of the one-half cent three-year
       sales tax to fund the new Hays Aquatic Park. The tax expired in 2001.

XI.    ELDERLY TRANSPORTATION FUND

       No activities will be reflected in this account.

XII.   SPECIAL HIGHWAY

       State gasoline tax monies are projected to be slightly lower in 2004. The transfer
       amounts from this fund have been reduced to enable more cash to be available in this
       fund. Other activities include capital projects involving street repairs in 2004.
XIII.   SPECIAL PARKS AND RECREATION

        This fund receives revenue solely from the Alcohol Tax dispersed by the State of Kansas.
        In 2004, funds are budgeted for civic group matching funds and a tree rebate program.

XIV.    SPECIAL ALCOHOL PROGRAM

        In 2004, $56,000 has been budgeted for the CARE Council – Local agency funding.
        Contingency funds have increased as compared to 2003. Transfer activities include the
        salary for the D.A.R.E. officer, which will be reflected in the Police Department budget
        (General Fund).

XV.     LIBRARY SALES TAX FUND

        This fund was established to accommodate the one-half cent city-wide sales tax approved
        by the voters for expansion of the Library. All transactions, including auditing procedures,
        are the responsibility of the Hays Public Library. This sales tax expired in April, 2003.

XVI.    PARK DEVELOPMENT GREENSPACE FUND

        This fund includes a minimal balance with no schedule for usage in 2004.

XVII. CONVENTION AND VISITORS BUREAU (CVB) FUND

        Transient Guest Tax Revenues are projected to remain at a consistent level as
        compared to 2003. Expenditures are projected to increase and include additional
        funding for a possible move of the CVB offices in 2004.

XVIII. NEW EQUIPMENT RESERVE

        This fund relies solely on transfers from the General Fund and is targeted to purchase
        vehicles and equipment needed throughout the City. Planned transfers from the General
        Fund in 2004 include $205,000, which is the same amount as in 2003. This must be
        maintained in future years in order to uphold our current Vehicle Replacement Schedule.

This has been a brief overview of the 2004 City of Hays Budget. Following is complete
documentation of the 2004 Budget.

Appreciation is due all of the departments and divisions for their part in preparing this budget
document. Additionally, I would like to personally thank Dorothy Stites, Assistant City
Manager; Andrea Windholz, Executive Assistant; Susie Billinger, Director of Human
Resources; Susie Berger, Director of Finance/City Clerk; and Nikki Stramel, Administrative
Secretary; for their roles in the budget process.

Sincerely,



Randy Gustafson
City Manager
City of Hays, Kansas
                                            Budget Process


The Kansas Statutes require the City Commission to adopt an annual budget and submit for
certification to the County Clerk by August 25th of the year prior to the beginning of the fiscal year,
which begins January 1 and ends December 31. The budgetary process contains three phases:
budget development, budget adoption, and budget execution and administration.

Operating Budget and Capital Improvements Program

For information on how the Five-Year Capital Improvement Program (CIP) relates to the operating
budget, see the CIP section of the budget.

Budget Development

In early April, the City Manager’s Office (CMO) holds individual department budget training sessions.
The CMO issues budget instructions to all City departments and interested outside agencies. The
budget instructions contain a budget timeline, all necessary forms, and budget financial targets for
each fund. In May, the City Commission holds Goal Setting Work Sessions, which incorporate budget
directives for the upcoming year. Departments are then required to return their budget requests to the
City Manager’s Office.

From June through mid-July, the City Manager, in conjunction with City staff, formulates a
recommended budget. At the time of submission to the City Commission, the City Manager prepares
copies of the recommended budget for public review.

Budget Adoption

The City Manager’s recommended budget is submitted to the Commission by the second week in
July. After receiving the budget, the City Commission reviews and discusses this during a work
session by the third week in July. The next step involves the Commission holding a public hearing at
least ten days prior to certification, and notice of such public hearing must be published at least ten
days prior.

Upon completion of the review and public hearing of the budget, the Commission adopts the annual
budget. The budget approval requires at least three affirmative votes to pass.

Budget Execution and Administration

After the budget has been adopted by the City Commission, the adopted budget appropriations are
put into the City’s financial accounting system. On a monthly basis, City staff reviews the financial
performance of the City’s departments and, based on this analysis, makes the necessary budget
adjustments to ensure the City’s financial stability.

Budget Calendar

For a more detailed description of the budget process for the 2004 Budget, please refer to the Budget
Preparation Calendar.
               City of Hays
   2004 BUDGET PREPARATION CALENDAR
           REVISED May 12, 2003


       DATE                              SCHEDULING ITEM
March 24, 2003       Send out forms and general information to departments via
Friday               computer public “P” Drive


May 1, 2003          Commission will be addressed on their 2004 Goals and Ob-
Thursday             jectives in the regularly scheduled Work Session
5:30pm
May 1, 2003          Department 2004 Budget Requests Due in City
Thursday             Manager’s Office

June 2-3, 2003       On-site 2004 ACM Budget Review with Departments
                     (Will address pre-determined areas of the budget)
June 9, 2003         City Manager meets with departments
June 19, 2003        - Outside Agencies present 2004 Budget Requests in Work
Thursday             Session
5:30pm

July 1, 2003         Receive assessed valuation
Tuesday              (July 1, 2003, deadline – K.S.A. 79-5a27)
July 2, 2003         City Commission Budget Work Session
Wednesday            Note: Rescheduling meeting date due to Holiday events.
5:30pm
July 10, 2003        Set Public Hearing (Distribute Revised Budgets)
Thursday
July 11, 2003        Notice of Public Hearing to Hays Daily News
Friday               (August 5, 2003, deadline, K.S.A. 79-2929)
July 31, 2003        Conduct Public Hearing; (SPECIAL MEETING)
Thursday             Approve 2004 Proposed Budget (August 15, 2003, Deadline,
5:30pm               K.S.A. 79-2933)
By August 22, 2003   Submit approved budget to Ellis County Clerk
Friday               (August 25, 2003, Deadline, K.S.A. 79-1801, 79-2930)
                 CITY OF HAYS
             ORGANIZATIONAL
                 CHART
                                                           Citizens
                                                               of
                                                            Hays



                                                             City
                                                          Commission



                                                             City
                                                           Manager


                                            Asst. City
                                            Manager



                                            Information
                                            Technology




 Human      City Clerk/    Convention &        Police                    Fire     Public Works    Parks           Airport
Resources    Finance      Visitors Bureau



                                               Water                   Service    Wastewater      Solid     Planning, Inspection
                                              Division                 Division    Division       Waste        & Enforcement
                                                                                                 Division         Division
                                             CITY OF HAYS
                                      2004 BUDGET - LEVY REVIEW

                                        ADOPTED           MILL      RECOMMENDED      RECOMMENDED
     FUND                              BUDGET 2003      LEVY 2003    BUDGET 2004       LEVY 2004


10   General                                8,447,297       12.16        8,733,235         12.31
12   Bond & Interest                        1,772,939        9.35        1,765,500          9.29
14   Library                                 869,227         6.00         922,000           5.75
16   Library Employee Benefit                 85,000         0.58          98,000           0.64
20   Airport                                 402,691         1.00         421,690           1.00
22   Special Fire Equipment                  242,941         1.00         274,621           1.00
24   Employee Benefit Contribution          1,855,400        7.11        1,820,100          5.33

     Total Tax - Levy Funds            $   13,675,495      37.20    $   14,035,146          35.32




50   Solid Waste                             938,800                      962,600
55   Risk Management Reserve                 313,964                      231,664
60   Water & Sewer                          7,702,500                    7,321,000
61   Swimming Pool Tax                            -                            -
62   Elderly Transportation                   45,000                           -
64   Special Highway                         926,329                      757,051
66   Special Park and Recreation             174,886                      162,302
68   Special Alcohol Program                 157,419                      150,463
74   Library Sales Tax                       525,000                           -
76   Park Development - Green Space           10,119                         3,017
78   Convention & Visitors Bureau            517,568                      559,444
79   New Equipment Reserve                   299,454                      534,422

     Total - Other Funds               $   11,611,039               $   10,681,963



     TOTAL ALL FUNDS                   $   25,286,534               $   24,717,109
           MILL LEVY
          COMPARISON
                              2003 vs. 2004

  TOTAL - 37.20                                         TOTAL - 35.32

              Emp Ben   Airport                                    Emp Ben   Airport
                 7.11       1.0                                       5.33     1.00

                                                       Spec Fire                       Library
  Spec Fire                         Library                                               5.75
                                                             1.0
        1.0                             6.0



                                                                                            Lib Emp Ben
                                        Lib Emp Ben
                                                                                                     .64
                                                 .58




   General                                             General
    12.16                                                12.31
                                  Bond & Int                                           Bond & Int
                                       9.35                                                 9.29




                  2003                                                  2004

EXPLANATION: The 2004 mill levy, as compared to 2003, is being proposed to
reduce from 37.20 mills to 35.32 mills, which is a –1.88 difference. The largest
decrease is reflected in the Employee Benefit Fund and is largely attributable to
higher revenue estimates received from the County Treasurer for Motor Vehicle
Tax, as well as a reduction in employees. In 2003, we estimated the City’s
workforce at 169 Full-time equivalents (FTE), as compared to 2004, where we
are projecting total FTE’s at 161. This reduction lowers employee benefit costs
including health insurance allocations.
      MILL LEVY HISTORICAL
              DATA
                         1990 TO 2004
40
35
30
25
20
15
10
 5
 0
     1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004

     TOTAL        GENERAL          BOND & INTEREST           EMP BENEFIT
            ASSESSED VALUATION
             HISTORICAL DATA
                           1990 - 2004

1990                                        $75
                                            $75
1992                                       $74
                                           $74
1994                                       $73
                                             $77
1996                                               $86
                                                     $92
1998                                                       $102
                                                             $108
2000                                                            $112
                                                                 $115
2002                                                                    $126
                                                                          $130
2004                                                                             $141
       $0     $20       $40       $60       $80      $100        $120      $140         $160
                                        Millions




EXPLANATION: The City of Hays Operating Budget involving Levy Funds is built based
upon an estimated assessed valuation. This estimated valuation is obtained from the Ellis
County Clerk’s Budget information sheet received in July of the preceding year. The 2004
estimated assessed valuation displays an increase of $11 million as compared to 2003. The
estimated assessed valuation of $140,800 was used for compiling the 2004 Budget.


NOTE: There was a property tax lid in place from 1990 to 1999.
                                   CITY OF HAYS
                               VALUE OF CITY SERVICES

                           MARKET VALUE OF HOME - $107,950
                      To determine assessed valuation multiply by 11.5%
                                $107,950 x 11.5% = $12,414
                               Assessed Valuation = $12,414

                        To determine City tax liability multiply assessed
                                valuation by published mill levy
                                 $12,414 x .03532 = $438.46

                        MONTHLY EXPENSES FOR CITY SERVICES
                         To determine the monthly expenses for City
                         services divide the tax liability by 12 months
                                     $438.46/12 = $36.54

                                      $36.54 Per Month

                      VALUE OF YOUR CITY OF HAYS TAX DOLLARS

The following list represents a sampling of the City services provided for $36.54 per month:

             Police Protection                         Fire Protection
             Municipal Court                           Parks and Playgrounds
             Public Works                              Swimming Pools
             Airport                                   Golf Course
             Building Inspection                       Street Marking
             Street Maintenance                        Animal Control
             Public Library                            Street Repairs
             Snow Removal                              Cemetery Maintenance
             Street Reconstruction

For comparison purposes, the following are common monthly expenses for a Hays family:

   One 16-gallon tank of unleaded self-service fuel at $1.40 per gallon would total $22.40.

   Basic cable television service charges for a month are $38.42.

   Basic telephone service fee for a home with standard touch-tone telephone is $14.13
   monthly, excluding taxes.

   Feeding a family of four at a family restaurant costs approximately $34.00, excluding taxes.

All businesses and residences within the City of Hays are rated as Class 5 by the Insurance
Service Office (ISO). The rural fire district surrounding Hays has a Class 9 or 10 rating.
According to a local Independent Agent, a home insured for $100,000 within the City Limits
would cost approximately $700 annually. The same home outside the City Limits would cost
approximately $1,000 annually.*

*Premiums will vary based on construction, losses and other factors.
                                      CITY OF HAYS
                                 PERSONNEL ALLOCATIONS
                                      2004 BUDGET

                                                                               2003     2004
Account # Department/Division                                                 *FTEs    *FTEs

10-02           City Manager                                                    5.00     4.00
                (Human Resources budget formed in 2004)

10-03           City Clerk                                                      6.00     6.00

10-05           Municipal Court                                                 3.00     3.00

10-08           Community Development                                           4.50     0.00
                (This budget merged with Engineering in 2004)

10-09           Information Technology                                          2.00     2.00

10-11           P.W. - Planning, Inspection, Enforcement Division               3.50     6.00
                (This budget includes former Community Dev. budget in 2004)

10-12           Human Resources                                                 0.00     1.00
                (This budget created in 2004)

10-20           Police                                                         42.00    42.00

10-22           Fire                                                           23.50    24.00

10-30           Public Works - Service Division                                28.00    22.00

10-40           Parks                                                          13.00    12.00

20-01           Airport                                                         2.00     2.00

50-01           Public Works - Solid Waste                                     10.00    10.00

60-05           Public Works - Water Plant                                     12.00    11.50

60-07           Public Works - General Administration                           1.50     3.00

60-08           Public Works - Wastewater Plant                                10.00     9.50

78-01           Convention & Visitors Bureau                                    3.00     3.00

                                      TOTAL FTEs                              169.00   161.00

*Full-Time Equivalent (FTEs)
                                                CITY OF HAYS
                                      2004 SUMMARY OF OPERATING FUNDS


                                         Projected                                                           Projected
                                         Beginning            Projected            Projected                  Ending
     Fund                                 Balance             Revenues            Expenditures                Balance


10   General                               1,082,135            7,651,100              8,733,235                         0
12   Bond & Interest                          30,882            1,734,618              1,765,500                         0
14   Library                                  33,235              888,765                922,000                         0
16   Library Employee Benefit                    704                97,296                98,000                         0
20   Airport                                 193,128              228,562                421,690                         0
22   Special Fire Equipment                  120,963              153,658                274,621                         0
24   Employee Benefit Contribution           201,124            1,618,976              1,820,100                         0
50   Solid Waste                             252,053              862,800                962,600                152,253
55   Risk Management Reserve                 231,664                      0              231,664                         0
60   Water & Sewer                         1,444,484            6,734,100              7,321,000                857,584
64   Special Highway                         119,651              637,400                757,051                         0
66   Special Park & Recreation                92,302                70,000               162,302                         0
68   Special Alcohol                          80,463                70,000               150,463                         0
76   Park Development - Green Space             3,017                     0                3,017                         0
78   Convention & Visitors Bureau            139,444              420,000                559,444                         0
79   New Equipment Reserve                   329,422              205,000                534,422                         0


     Total All Funds                       4,354,671           21,372,275             24,717,109              1,009,837


     With the exception of enterprise funds (Solid Waste and Water & Sewer Funds), Kansas State law
     requires that balances be utilized to reduce the mill levy resulting in a zero ending balance. Ending
     balances are generated by revenues exceeding estimates and expenditures coming in below budget.
                                       2004 BUDGET RECAP - REVENUES


                                             2002        2003           2003           2004
Fund                                       Year End     Budget        Projected       Budget

10     General                              7,206,666    8,447,297     8,556,435       8,733,235
12     Bond & Interest                      2,535,953    1,772,939     1,803,821       1,765,500
14     Library                               887,793      869,227        902,462        922,000
16     Library Employee Benefit                75,656      85,000         85,704         98,000
20     Airport                               446,991      402,691        438,528        421,690
22     Special Fire Equipment                233,817      242,941        247,863        274,621
24     Employee Benefit Contribution        1,885,771    1,855,400     2,056,524       1,820,100
50     Solid Waste                          1,223,807    1,140,418     1,159,353       1,114,853
55     Risk Management Reserve               313,964      313,964        313,964        231,664
60     Water & Sewer                        9,403,702    8,522,661     8,105,384       8,178,584
61     Swimming Pool Sales Tax              1,322,992            0                0            0
62     Elderly Transportation                  74,336      45,000          2,068               0
64     Special Highway                      1,490,037     926,329        727,251        757,051
66     Special Park & Recreation             178,363      174,886        238,002        162,302
68     Special Alcohol Program               147,336      157,419        142,563        150,463
74     Library Sales Tax                    2,075,163     525,000        671,450               0
76     Park Development-Green Space            10,119      10,119         10,119          3,017
78     Convention & Visitors Bureau          582,600      517,568        601,544        559,444
79     New Equipment Reserve                 482,546      299,454        430,726        534,422


       TOTALS                              30,577,612   26,308,313    26,493,761      25,726,946
                                      2004 BUDGET RECAP - EXPENDITURES


                                               2002           2003          2003            2004
Fund                                         Year End        Budget       Projected        Budget

10     General                                6,231,431       8,447,297     7,474,300       8,733,235
12     Bond & Interest                        2,328,431       1,772,939     1,772,939       1,765,500
14     Library                                  838,731         869,227       869,227        922,000
16     Library Employee Benefit                  72,000          85,000        85,000         98,000
20     Airport                                  220,863         402,691       245,400        421,690
22     Special Fire Equipment                   126,912         242,941       126,900        274,621
24     Employee Benefit Contribution          1,554,747       1,855,400     1,855,400       1,820,100
50     Solid Waste                              927,254         938,800       907,300        962,600
55     Risk Management Reserve                          0       313,964        82,300        231,664
60     Water & Sewer                          8,134,218       7,702,500     6,660,900       7,321,000
61     Swimming Pool Sales Tax                1,322,992               0               0             0
62     Elderly Transportation                    72,268          45,000         2,068               0
64     Special Highway                        1,366,686         926,329       607,600        757,051
66     Special Park & Recreation                 12,761         174,886       145,700        162,302
68     Special Alcohol Program                   77,173         157,419        62,100        150,463
74     Library Sales Tax                      2,075,163         525,000       671,450               0
76     Park Development-Green Space                     0        10,119         7,102           3,017
78     Convention & Visitors Bureau             396,055         517,568       462,100        559,444
79     New Equipment Reserve                    256,820         299,454       101,304        534,422


       FINAL TOTALS                         $26,014,505     $25,286,534   $22,139,090     $24,717,109
            REVENUE BY MAJOR
                SOURCES
                     All Funds
            Total Revenue = $25,726,946

                               Gas Tax
                                 2%                Sales Tax      Solid Waste
                                                      16%             3%
            Property Tax
                19%                                                   Franchises
                                                                          4%

                                                                                Sewer Rates
                                                                                    7%
Fines/Court Costs
       1%                                                                       Motor Vehicle Tax
                                                                                       3%

                                                                            Water
                                                                            11%
              Cash Forward                                           Guest Tax
                  17%                                                   2%
                                    Transfers       Other Revenues
                                       11%                4%




                                          2004

    EXPLANATION: Cash forward is a major funding source for the City’s budget as
    State law requires cash balances be used to reduce the mill levy in levy supported
    funds. In Enterprise funds, cash balances are used for rate stabilization and for capital
    purchases.
             TOTAL EXPENDITURES
              BY FUND -- TOTAL $24,717,109


                                        General - $8,733,235
                                                36%
                                                                                     Spec Fire Equip - $274,621
                                                                                                1%

                                                                                                        Spec Highw ay - $757,051
   New Equip Res - $534,422                                                                                       3%
             2%
                                                                                                         Convention & Tourism -
    Risk Mgmt - $231,664                                                                                       $559,444
            1%                                                                                                    2%
    Solid Waste - $962,600
             4%                                                                                       Emp Benefit - $1,820,100
                                                                                                                7%


Bond & Interest - $1,765,500
            7%                                                                                               Airport - $421,690
                                                                                                                     2%


                                                                                          Library/Library Emp Benefit -
                                                                                                   $1,020,000
             Spec Programs - $315,782                                                                  4%
                        1%
                                                        Water & Sewer - $7,321,000
                                                                  30%




                                           In Thousands
                                                      2004

             Footnote: Special Programs include Special Park and Recreation,
             Special Alcohol, and Park Development-Green Space.
                                 CITY OF HAYS
                            SUMMARY OF DEBT SERVICE

       The City of Hays has outstanding debt in four areas: general obligation bonds,
water and sewer revenue bonds, a State Revolving Fund (SRF) Loan and lease
purchase agreements.

        General obligation bonds are used primarily for street improvements, and some
water and sewer system improvements. Debt service for general obligation bonds is
paid from the Bond and Interest Fund with revenue from property taxes. There is no
significant change in General Obligation debt for 2004.

   Revenue bonds are issued for water and sewer system improvements. The debt
service for revenue bonds is paid out of the Water and Sewer Fund and is supported by
water and sewer service charges. A refinancing of these bonds took place in
July, 2003. This refinancing created a total savings of $491,481 over the life of the
bonds. This refinancing eliminated the 2003 principal payment and reduced the interest
payment to $52,800. In 2004, no principal payment is budgeted, and the interest
payment will be $56,500.

       The State Revolving Loan is to finance a $5.2 million renovation and addition to
the City's wastewater treatment plant. Payments on this loan are paid for by sewer
service charges and will be constant for the next 12 years.

        According to Kansas State Statute 10-308, the calculation of the legal debt limit
for the City of Hays is $42,240,000, or 30% of the assessed valuation. Therefore, the
City of Hays is below the legal debt limit. The following page is a summary of the City of
Hays debt service requirements for current outstanding debt.
                                                                                                                                       State of Kansas
                                                                                                                                                Form D
                                                                                                                                                  2004
                                                         Statement of Indebtedness
                                                                                            Date Due         Amount Due 2003     Amount Due 2004
                                                         Int  Amount of    Amount
                                            Date of     Rate    Bonds     Outstand
               Type of Debt                  Issue        %     Issued    1-1-2003         Int      Princ      Int     Princ       Int        Princ
Gen. Oblig. Airport Imp., Series 1994-B    10/20/1994   Var.      325,000    125,000    3-1; 9-1     9-1       7,255    40,000      4,975      40,000
Gen. Oblig. Airport Imp., Series 1996-B      8/1/1996   Var.      320,000    150,000    3-1; 9-1     9-1       7,735    35,000      5,985      35,000
Gen. Oblig. Internal Imp., Series 1998-A     7/1/1998   Var.    1,720,000  1,130,000    3-1; 9-1     9-1      46,901   170,000    40,016      175,000
Gen. Oblig. Internal Imp., Series 1999-A     4/5/1999   Var.    6,960,000  4,085,000    3-1; 9-1     9-1     170,665   610,000   146,875      480,000
Gen. Oblig. Internal Improvement 1999-C      9/1/1999   Var.      580,000    530,000    3-1; 9-1     9-1      27,759    30,000    25,959       30,000
Gen. Oblig. Internal Improvement 2000-A     10/4/2000   Var.    2,450,000  2,190,000    3-1; 9-1     9-1     111,704   135,000   103,401      140,000
Gen. Oblig. Internal Improvement 2002-A     4/23/2002   Var.    2,940,000  2,940,000    3-1; 9-1     9-1     130,620   190,000   121,120      195,000
State Revolving Loan 1993                   3/17/1992    3.74   5,516,364  3,654,882    3-1; 9-1   3-1;9-1   134,322   256,092   124,648      266,412
Gen. Oblig. Internal Improvement 2003-A                         1,800,000               3-1; 9-1   3-1;9-1                        61,875      100,000
Total                                                          22,611,364 14,804,882                         636,961 1,466,092   634,854    1,461,412



Water & Sewer Rev. Bonds Ref. 1996           3/7/1996 Var.      3,230,000   2,165,000 3-1; 9-1      9-1      105,412   195,000    56,500         -
Sales Tax Rev. Bonds Ref. 1996               3/7/1996 Var.      3,080,000   1,770,000 3-1; 9-1      9-1       83,552   240,000    36,200      30,000

Total                                                           6,310,000   3,935,000                        188,964   435,000    92,700       30,000




                                                                     Page No. 4
                                                                                                                                        State of Kansas
                                                                                                                                            City/County
                                                                                                                                                   2004


        STATEMENT OF CONDITIONAL LEASE-PURCHASE AND CERTIFICATE OF PARTICIPATION*
                                             Term                Total                         Total
                                               of        Int   Outright      Other            Amount      Principal    Payments         Payments
                               Contract    Contract     Rate   Purchase    Charges           Financed    Balance Due     Due               Due
      Item Purchased             Date      (Months)       %      Price    In Contract       (Beg Princ)    1/1/2003      2003             2004
Golf Course Cart Sheds          12/01/95    10 yrs.     var.       92,000                         92,000        32,917     10,334            10,960
Ball Park Improvements          02/14/96    10 yrs.     6.59      252,286                        252,286       119,658     27,115            28,901
Recreation Facility             07/24/98     8 yrs.     4.95    1,340,000                      1,340,000     1,165,510     49,221            51,888
Golf Course Equipment           03/01/00     5 yrs.     5.83      183,800                        183,800        79,102     38,431            40,671
Fire Truck                     9/20/2002     4yrs.      4.78      452,000                        452,000       346,788    110,242           115,511




Total                                                             2,320,086                0      2,320,086       1,743,975   235,343          247,931
*If you are merely leasing/renting with no intent to purchase, do not list--such transactions are not lease-purchases.
                                   CITY OF HAYS
                               BUDGETARY PRACTICES


                                    Fund Accounting

The City of Hays utilizes fund accounting with the following funds comprising the City's
financial activities:

Governmental Funds

       General Fund: The General Fund accounts for all unrestricted resources except
those required to be accounted for in another fund.

       Special Revenue Funds: The Special Revenue Funds account for the proceeds
of specific revenue sources, other than special assessments for major capital projects,
that are restricted by law or administrative action to expenditure for specified purposes.

      Capital Project Funds: Capital Project Funds account for financial resources
segregated for the acquisition of major capital facilities (other than those financed by
Enterprise Funds).

       Debt Service Funds: The Debt Service Funds account for the accumulation of
resources for, and the payment of interest and principal on, general long term debt and
the financing of special assessments which are general obligations of the City.


Proprietary Funds

       Enterprise Funds: Enterprise Funds account for operations that are financed and
operated in a manner similar to private business enterprises with the stated intent being
that the costs (expense, including depreciation) of providing goods or services to the
general public on a continuing basis be financed or recovered primarily through user
charges.

       Internal Service: Internal Service Funds account for financing of goods or serv-
ices provided by one department or agency of a government to other departments or
agencies on a cost reimbursement basis.


Fiduciary Funds

       Agency Funds: Agency Funds account for assets held by a governmental unit as
trustee or agent for others.
      Expendable Trust Funds: Expendable Trust Funds account for assets held by a
governmental unit as trustee or agent for others. The principal and income of these
funds may be expended in the course of the fund's designated operations.


                                   Basis of Budgeting

All legal annual operating budgets are prepared using the modified accrual basis of ac-
counting, modified further by the encumbrance method of accounting. Revenues are
recognized when cash is received. Expenditures include disbursements, accounts pay-
able, and encumbrances. Encumbrances are commitments by the municipality for fu-
ture payments and are supported by a document evidencing the commitment, such as a
purchase order or contract. All unencumbered appropriations (legal budget expenditure
authority) lapse at year end.

A legal operating budget is not required for capital project funds, trust fund, and the fol-
lowing special revenue funds: equipment reserve and business improvement district.

Spending in funds which are not subject to the legal annual operating budget require-
ment are controlled by federal regulations, other statutes, or by the use of internal
spending limits established by the governing body.


                                  Budget Amendments

The City of Hays follows Kansas statutes in regards to budget amendments which allow
for the governing body to increase the originally adopted budget for previously unbud-
geted increases in revenue other than ad valorem property taxes. To do this, a notice
of public hearing to amend the budget must be published in the local newspaper. At
least ten days after publication a hearing may be held and the governing body may
amend the budget at that time.

Kansas Statutes also permits transferring budgeting amounts between line items within
an individual fund. However, such statutes prohibit expenditures in excess of the total
amount of the adopted budget of expenditures of individual funds.
GENERAL
 FUNDS
                                       General Fund Revenue Recap


                                             2002          2003         2003        2004
                                             Actual       Budget      Projected    Budget

10      General Fund

 0010   Cash Balance as of Jan 1              690,094      585,997       975,235    1,082,135

 0600   Revenues - General Fund

 0601   Ad Valorem Property Tax              1,600,129    1,540,100    1,540,100    1,683,000
 0602   Local Sales Tax                      2,075,163    2,100,000    2,100,000    2,100,000
 0603   City - County Revenue Sharing           70,536      141,100            0            0
 0605   Motor Vehicle Tax                      124,136      204,000      204,000      211,000
 0606   Local Ad Valorem Tax Reduct.           191,587      193,000            0            0
 0607   Recreational Vehicle Tax                 1,362        1,700        1,700        2,000
 0608   Back Taxes                              14,470        5,000        5,000        5,000
 0609   Local Alcoholic Liquor Tax              66,917       72,400       72,400       70,000
 0611   16/20 M Truck Tax                          669          500          500        1,000
 0612   Beer & Liquor Licenses                   9,300       10,000        9,000        9,000
 0613   Dog & Cat Licenses                       5,314        5,000        5,000        5,000
 0614   Business/Contractor Licenses            18,075       16,000       16,500       16,500
 0615   Other Licenses                           1,420        2,500        1,500        1,500
 0620   Building Permits/Inspection Fees        57,762       75,000       65,000       75,000
 0630   Franchises                             792,037      850,000      950,000      988,800
 0652   Grave Digging                            7,425        6,000        6,000        6,000
 0654   Golf Course Revenue                    171,783      170,000      170,000      170,000
 0661   Fines & Fees                           292,278      230,000      250,000      250,000
 0662   Court Costs                             71,965       80,000       70,000       70,000
 0681   Interest On Investments                136,771      175,000      125,000      125,000
 0684   Grants                                 111,960            0            0            0
 0689   Rentals                                  1,200        1,200        1,200        1,200
 0691   Sale of Cemetery Lots                    7,555        4,500        5,000        5,000
 0700   Miscellaneous Revenue                   98,780            0            0            0
 0701   Miscellaneous Sales & Services          63,578       35,000       40,000       40,000
 0702   Transfers In - Info Technology         364,300      162,200      162,200            0
 0703   Transfers In - Engineering             160,100      126,200      126,200            0
 0707   Transfers In - All Accounts                  0    1,654,900    1,654,900    1,816,100

        Total Revenues                       6,516,572    7,861,300    7,581,200    7,651,100

        Total Available Funds                7,206,666    8,447,297    8,556,435    8,733,235

        Total Projected Expenditures        $6,231,431   $8,447,297   $7,474,300   $8,733,235
          General Fund
      Mill Levy Information            2003        2004

Fund Requirements                 1,540,100   1,683,000
Add for Delinquent Taxes .030        46,203      50,490

Total Ad Valorem Tax in Dollars   1,586,303   1,733,490

Rate of Levy in Mills                12.16       12.31
                                           CITY OF HAYS
                                  GENERAL FUND REVENUE SOURCES
                                       2004 City of Hays Budget


Revenue: Ad Valorem Property Tax
Authority: Kansas Constitution/various statutes
Explanation: The Ad Valorem property tax is a general tax on all real and personal property which is not
exempt from taxation and is based on value of the property. Property is appraised based on the fair market
value by the County Appraiser and different classes of property are assessed at different ratios to
determine the assessed valuation of the property. The tax rate is based on mills with 1 mill equal to $1.00
of taxes per $1,000 of assessed valuation. The property taxes are collected by the County Treasurer who
distributes the revenue to each taxing unit. Payments are received in January, March, May, July,
September, and November. The Kansas Property Tax Lid expired on June 30, 1999. For 2004, the
General Fund mill levy is estimated to be 12.31 mills, an increase of .15 mill as compared to the
2003 mill levy of 12.16.


Revenue: Local Sales Tax
Authority: K.S.A. 12-187 et. seq.
Explanation: The local sales tax is a tax collected on the sale of goods and some services within the City
of Hays. The City of Hays levies a ½¢ sales tax to support General Fund activities. Payments are
received from the State of Kansas on a monthly basis. In reviewing incoming receipts, there does not
appear to be a significant increase expected in sales tax. Therefore, the 2004 projected Local Sales
Tax Revenue is estimated at $2,100,000.


Revenue: City/County Revenue Sharing
Authority: K.S.A. 79-2964 et. seq.
Explanation: City/County Revenue Sharing Funds are derived from the annual allocation of 2.823% of the
State's sales and use tax collections to local units of government. This revenue is then apportioned to
each county with 50% of the revenue going to cities within the county based on population and 50% to the
county government. Payments are received semi-annually on July 15th and December 10th. Due to State
budget constraints for the State fiscal year of July 1, 2003 to July 1, 2004, this revenue has been
eliminated.


Revenue: Motor Vehicle Tax
Authority: K.S.A. 79-5101 et. seq.
Explanation: Beginning January 1, 1981, most motor vehicles in Kansas became subject to a special tax
paid at the time of registration instead of a traditional property tax. Motor vehicle tax revenue is
proportionately allocated to each city fund on the basis of the property taxes levied for the particular fund in
the prior year. Payments are received quarterly in January, May, July, and November. For 2004, this
revenue is projected to increase by $7,000 due to a mill levy increase in 2003. The overall motor
vehicle tax has increased due to a more accurate way of estimating by the County Treasurer and
more auto selling activity.




Revenue: Local Ad Valorem Tax Reduction Fund (LAVTR)
Authority: K.S.A. 79-2959
Explanation: All local taxing subdivisions, other than school districts, receive money from the local ad
valorem tax reduction fund which is funded by the State applying 3.63% of the money collected from the
State sales and use tax. The money is allocated to counties based 65% on population and 35% on the
assessed valuation with the County Treasurer then distributing the County's allocation to the various taxing
subdivisions within the County on the basis of property taxes levied in the prior year. The City receives
LAVTR payments semi-annually in March and September. The Legislature has eliminated this revenue
for the State’s fiscal year of July 1, 2003 to July 1, 2004.


Revenue: Recreational Vehicle Tax
Authority: K.S.A. 79-5118 et. seq.
Explanation: All recreational vehicles in Kansas are subject to this annual tax which varies with the age of
the vehicle. The tax is allocated in the same manner as the Motor Vehicle Tax. For 2004, the City
anticipates receiving $300 additional revenue due to increased auto sales activity.


Revenue: Back Taxes
Authority: Kansas Statutes
Explanation: Back taxes represent the amount of property taxes distributed that were due in previous
fiscal years. For 2004, back taxes are expected to remain at an estimated $5,000 as compared to the
same amount in the 2003 budget projections.


Revenue: Local Alcohol Liquor Tax
Authority: K.S.A. 79-41a01 et. seq.
Explanation: The Local Alcohol Liquor Tax is a state tax which levies a 10% gross receipts tax on the sale
of any drink containing alcoholic liquor sold by a club, caterer, or drinking establishment. The revenues are
allocated 30% to the State and 70% to the cities and counties where the tax is collected. The City's share
must be allocated equally to the General Fund, Special Parks and Recreation, and the Special Alcohol
Program fund. The funds are distributed March 15, June 15, September 15, and December 15. For 2004,
this revenue is projected to be $70,000, a decrease of $2,400 as compared to the 2003 projected
revenue.


Revenue: 16/20M Truck Tax
Authority: K.S.A. 79-501 et. seq., 79-2004a, and 8-134a
Explanation: This applies to motor vehicles having a gross vehicle weight of more than 12,000 pounds but
less than 20,001 pounds. The tax is allowed in the same manner as the motor vehicle tax. For 2004, an
increase of $500 is projected.


Revenue: Beer and Liquor Licenses
Authority: Title 5, Chapter 5.04, Code of Ordinances
Explanation: Cereal malt beverage licenses are required for any person selling cereal malt beverages at
retail. There are different license fees and different regulations for retailers depending on the type of
establishment requesting a license. The licenses must be renewed on an annual basis based on the
calendar year. For 2004, this revenue is anticipated to decrease by $1,000.


Revenue: Dog and Cat Licenses
Authority: Title 6, Chapter 6.08, Code of Ordinance
Explanation: The owner or harborer of every dog and cat, and certain exotic animals, within the City of
Hays are required to purchase an annual license from the City of Hays. The cost for these licenses is as
follows: neutered male or spayed female dog or cat - $5.00, non-neutered or non-spayed dog or cat -
$15.00. For 2004, this revenue is anticipated to remain the same.


Revenue: Business/Contractor Licenses
Authority: Title 5, Chapter 5.08 et. seq., Title 15, Chapter 15.12, Chapter 15.16 et seq., Code of
              Ordinances
Explanation: Business/Contractor licenses include the license fees for contractors, electricians, and
plumbers, mechanical and gas fitters. The annual fee for an electrical contractors license is $150 for an
initial license and $75 for each consecutive annual renewal. Contractor's license fees vary by type of
contractor but range from $50 to $250 for initial licenses and $25 to $125 for consecutive renewals
thereafter. Initial plumbing, mechanical, and gas fitters license fees are $75 each, with consecutive
renewal costing $37.50. For 2004, this revenue is estimated to increase by $500.


Revenue: Other Licenses
Authority: City Commission
Explanation: Other licenses includes the license fees collected from any person, firm, or corporation
conducting or pursuing various occupations, businesses or professions within the City of Hays. The
licenses vary in cost and in the length of time for which the license is valid. Additional activities in this
revenue category include the implementation of Noise Permits ($20 administrative fee). This
revenue is anticipated to decrease by $1,000.


Revenue: Building Permits/Inspection Fees
Authority: Title 15, Chapters,15.12, 15.16, 15.24 and 15.44 et. seq. Code of Ordinances
Explanation: Building permits are required for new construction, additions to, or enlargement of existing
buildings and for remodeling, repairing, converting, demolishing, or equipping any building or structure.
The fee for new construction, additions to, or enlargement of existing buildings is based on the Uniform
Building Code with local modifications. There are separate fees for plumbing and electrical work not
associated with new construction, remodeling or additions to. A 50% increase in fees is expected to be
implemented in the fall of 2003.


Revenue: Franchises
Authority: K.S.A. 12-824, K.S.A. 12-2001 et. seq. and K.S.A. 12-2006, et. seq.
Explanation: Franchise fees are collected from privately owned utilities operating within the city limits as
compensation for the use of city right-of-way and easements. The City collects the following franchise
fees: electric - 4% of the gross revenue, cable - 2% of receipts on basic cable and 5% of receipts for
premium cable and 3.7% for non-cable services, telephone - 3.7% of gross revenues for local exchange
service, gas - 4% of gross revenue. For 2004, a rate increase is anticipated for the telephone
franchise.




Revenue: Grave Digging
Authority: Title 12, Chapter 12.32, Section 310, Code of Ordinances
Explanation: A $200 fee is charged for the opening or digging of any grave in the City's cemeteries. The
fee is $250 for work done on weekends and holidays. The fee for cremation spaces is $50 weekdays and
$75 for weekends and holidays. 2004 estimates project no change in this revenue.


Revenue: Golf Course Fees
Authority: City Commission
Explanation: Golf course fees include the daily green fees, annual membership fees, cart shed rental fees,
and locker rental fees that are collected at Fort Hays Municipal Golf Course. Daily green fees are $10.00
for weekdays and $13.00 for weekends and holidays. Annual membership fees are $241 for single, $351
for couple, and $421 for a family membership. The membership fees include a $1.00 bag tag fee. New cart
shed fees are $175 annually for gas, $200 for electric and locker rental fees are $15 per year. Old cart
shed fees are $75 annually for gas and $100 for electric. 2004 estimates project no change in this
revenue.


Revenue: Fines and Fees
Authority: Title 2, Chapter 2.28, Title 9, Chapter 9.08, Code of Ordinances
Explanation: Fines and fees include fines levied against persons convicted of an offense in violation of a
City ordinance including traffic offenses. Additionally, this account includes a warrant fee for arrest
warrants issued of $35.00 per warrant. Fines can range from $1.00 up to $2,500 depending on the offense
for which the person is convicted. This revenue may vary due to police patrol activities.


Revenue: Court Costs
Authority: Title 2, Chapter 2.28, Code of Ordinances
Explanation: Court costs are assessed on all cases which appear before the Municipal Court Judge.
These costs range from $30 to $35 dependent on if the case results in a trial. 2004 estimates
demonstrate a decrease of approximately $10,000, which is consistent with historical trends
involving these collections.


Revenue: Interest on Investments
Authority: K.S.A. 12-65 et. seq.
Explanation: Investment income is received throughout the year and varies by the interest rate and the
amount of idle funds in City accounts. For 2004, this revenue is projected to decrease to $125,000 due
to the continuing trend of low interest rates.


Revenue: Rentals
Authority: City Commission
Explanation: Rentals includes the $100 per month paid by Development Services of Northwest Kansas
(DSNWK) for their building at the Airport Industrial Park. For 2004, no significant change is anticipated.




Revenue: Sale of Cemetery Lots
Authority: Title 12, Chapter Section 12.32, Code of Ordinances
Explanation: Revenue is collected from each lot sold at the Mount Allen Cemetery and Hays Memorial
Gardens Cemetery at the rate of $500 for a (1/4) quarter lot, $1,000 for a (1/2) half lot, $2,000 for a full lot,
and $50 for infant space. A monument setting fee of $10 for a single and $25 for a double was
implemented in 2001. In 2004, revenue is projected to increase by $500.


Revenue: Miscellaneous Sales & Services
Authority: City Commission
Explanation: This account is a miscellaneous revenue account and includes such things as
reimbursements and map sales as well as any other revenue received in the general fund that cannot be
specifically placed in another account. For 2004, a slight increase is projected.
                                            General Fund Expenditures Recap


                                                           2002          2003         2003        2004
                                                           Actual       Budget      Projected    Budget

10    General Fund Expenditures Recap

 01   City Commission                                         14,229       19,700       19,600       17,900
 02   City Manager                                           151,483      901,397      296,300    1,034,385
 03   City Clerk - Finance                                    88,959      289,600      284,600      305,400
 04   City Attorney                                           19,430       46,700       46,700       91,000
 05   Municipal Court                                        139,670      136,900      148,400      116,600
 06   Intergovernmental Account                               16,151      239,900      241,100      232,700
 08   Community Development                                   84,063      190,300            0            0
 09   City Manager - Information Technology                  398,661      227,000      225,600      225,400
 10   Buildings & Grounds                                     59,407       76,000       60,300       82,500
 11   P.W. - Planning, Inspection, Enforcement Division      189,809      173,700      330,000      261,600
 12   City Manager - Human Resources                               0            0            0       97,600
 14   P.W. - Equipment and Vehicle Motor Pool Acct.                0      333,700      330,400      333,700
 20   Police Department                                    1,551,552    1,765,900    1,760,900    1,821,900
 21   Animal Control (Merged 2003 Budget)                     86,000            0            0            0
 22   Fire Department                                      1,049,301    1,006,600      996,100    1,070,900
 25   Emergency Management (Merged 2003 Budget)               12,117            0            0            0
 26   Street Lighting (Merged 2003 Budget)                   174,915            0            0            0
 30   Public Works - Service Division                              0    1,395,400    1,177,200    1,293,500
 31   Reserve for Equipment                                  205,000      205,000      205,000      205,000
 32   Special Liability (Merged 2003 Budget)                  40,249            0            0            0
 35   Snow & Ice Removal (Merged 2003 Budget)                135,964            0            0            0
 37   Street Signs & Signals (Merged 2003 Budget)            108,378            0            0            0
 38   Ballfield Maintenance                                        0            0            0       40,200
 39   Flood Structure Maint. (Merged 2003 Budget)             24,385            0            0            0
 40   Parks & Playgrounds                                    755,195      690,100      635,300      653,900
 41   Swimming Pool                                          162,435      153,300      126,200      149,100
 42   Cemeteries                                              47,277            0            0        8,900
 43   Golf Course                                            273,684      295,200      289,700      291,400
 44   Social Services                                         62,600      112,500      112,500      151,750
 45   Economic Development                                   380,520      188,400      188,400      220,000
 46   Quality of Life                                              0            0            0       27,900


      Total Projected Expenditures                        $6,231,431   $8,447,297   $7,474,300   $8,733,235
                                          GENERAL FUND
                                 EXPENDITURES BY FUNCTION

                                         2003                                                                                          2004
                                   Equipment/Vehicle                                                     P.W. - Planning,
                                                                                                           Inspection,          Equipment/Vehicle
      P.W. - Engineering                Accts.
                                                       Police Dept.                                                                  Accts.         Police Dept.
                                         6%                                                             Enforcement Div.
           Division                                        21%                                                                        6%                20%
                                                                                                                3%
              2%                                                                                                                                                    City Manager -
                                                                                                  City Manager -                                                   Human Resources
   Information                                                                                      Info. Tech.                                                           1%
                                                                             Public Works -
   Technology                                                                                           3%
                                                                            Service Division
       3%                                                                                                      Fire
                 Fire                                                             17%
                                                                                                              12%
                 12%                                                                                                                                                Public Works -
                                                                                                  Legal/Court
                                                                                                                                                                   Service Division
                                                                                                      2%
   Legal/Court                                                                                                                                                           15%
       2%                                                                  Supplies/Misc.      City Clerk - Finance
                                                                                4%                      4%
                                                                                                                 City Manager                                           Supplies/Misc.
                           City Manager                                                                               12%                                                    4%
City Clerk - Finance                                                    Parks & Playgrounds
         3%                     11%                                             14%                                                      Social Services      Parks & Playgrounds
                                                                                                                          Economic
                            Community        Economic          Social Services                                                                 2%                     13%
                                                                                                                      Development/Quality
                           Development      Development              1%
                                                                                                                            of Life
                               2%               2%                                                                            3%




                           Total - $8,447,297                                                                               Total - $8,733,235


   EXPLANATION: Several organizational changes have occurred involving the 2004 budget. The
   Community Development Department did merge with the Public Works – Engineering Division,
   which is renamed “Public Works – Planning, Inspection, Enforcement Division.” Information
   Technology and Human Resources have been identified as divisions under the City Manager’s
   Department. In identifying Human Resources as a division, a separate budget has been
   compiled to reflect personnel related expenditures such as employee recruitment activities, new
   employee testing, drug testing, service recognition awards, and special employee events. The
   Public Works – Service Division shows a decrease, which is largely due to eliminating various
   positions through attrition, promotion, and/or transfer. The Cemetery budget has been moved
   under the Parks Department umbrella. The City Manager’s budget displays an increase as
   compared to 2003; however, this is reflective of an increased amount in the Contingency (Cash
   carry-over) line item. The Fire Department’s budget increased largely due to setting up several
   equipment replacement programs which will enable the City to phase in the budget impact
   involving serious replacement needs. The City Clerk’s budget increased and is due to a number
   of activities including salary adjustments, shifting legal publications for the entire City organization
   to this department’s responsibility, and increased estimated costs for the City’s annual audit.
DEPARTMENT: CITY COMMISSION
ACCOUNT NUMBER: 10-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

         The City Commission functions as the governing body for the City of Hays and sets all municipal
 policies and ordinances.

 Budget Highlights: Salaries for Commissioners does show an increase due to the salary increase
 implemented in 2003. Commissioners were increased from $100 per month to $150 per month. There is
 no funding budgeted for Communication in 2004. This is due to previous budgets including an allocation
 for an internet service provider for the Commissioners. Legal Publications and Printing includes funding
 for the “Thank You” ad placed in the local newspaper and Citizen Handbooks. Professional Services
 includes any type of outsourcing needed for professional services such as the Citizen Survey that has been
 conducted in the past. Other Contractual Services includes membership dues for the National League of
 Cities as well as allocations for the City Commission photograph and miscellaneous expenses. Travel and
 Training includes $2,500 for the League of Kansas Municipalities Conference, $200 for the Mayor’s
 events, and $1,500 for miscellaneous seminars/conferences/banquets such as the Chamber of Commerce
 Annual Banquet. General Supplies includes funding for handbooks, maps, name plates, recognition
 plaques, lapel pins, and “Keys to the City” recognition items.




                                          POSITION ALLOCATIONS

City Commission - 5
                                       City Commission Expenditures


                                              2002            2003         2003         2004
                                              Actual         Budget      Projected     Budget

10-01   City Commission Expenditures

  101   Salaries                                  6,000          8,300         8,300       9,000

           Subtotals                              6,000          8,300         8,300       9,000

  201   Communication                               480            500           500           0
  205   Legal Publications and Printing             383            500           500         500
  210   Professional Services                     2,750            500           500         500
  212   Other Contractual Services                1,580          2,000         2,000       2,000
  219   Travel & Training                         2,903          6,200         6,100       4,200

           Subtotals                              8,097          9,700         9,600       7,200

  302   General Supplies & Materials                   132       1,700         1,700       1,700

           Subtotals                                   132       1,700         1,700       1,700


        Department Total                       $14,229        $19,700       $19,600     $17,900
DEPARTMENT: CITY MANAGER
ACCOUNT NUMBER: 10-02
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        The City Manager and City Management staff administers the policies established by the City
   Commission in coordinating, directing, and reviewing the activities of all municipal operations.

   2004 Objectives:

   •   Implement initiatives as outlined by the priorities set by the City Commission.
   •   Work with Mayor-appointed boards and committees.
   •   Continue to evaluate the effectiveness and efficiency of City operations.

   Budget Highlights: Salaries reflects a decrease and is largely attributed to the moving of the Human
   Resources Director’s salary to its own budget. There is no significant change in Overtime. Employee
   Retirement (Deferred Comp) is scheduled for the City Manager. Expense Allowance - Car - $250/month car
   allowance for the Assistant City Manager ($3,000), and $400 per month allocated for the City Manager
   ($4,800), is budgeted in 2004. Communication funds were allocated for telephone and cellular phone
   expenditures. No significant change as compared to 2003. Legal Publications and Printing – There are no
   funds budgeted for 2004 due to this line item of funding being moved to the Human Resources budget.
   Professional Services – No funds are budgeted. Other Contractual Services includes $4,000 for the City
   newsletter, $10,000 for the League of Kansas Municipalities dues, $700 for the International City/County
   Management Association (ICMA) dues, $400 for the Kansas Association of City/County Management (KACM)
   dues, $200 for the Chamber of Commerce dues, and $700 for any miscellaneous activities in this category.
   Travel and Training funding is allocated for costs associated with the City Manager job function. Out-of-town
   travel will be minimal. Contingency includes the funds required to maintain adequate cash in the General
   Fund. General Supplies and Materials includes funding for miscellaneous supplies and printed materials in
   the City Manager’s Office.




                                              POSITION ALLOCATIONS

City Manager                                              1.00

Assistant City Manager                                    1.00

Executive Assistant                                       1.00

Administrative Secretary                                  1.00



TOTAL FTEs                                                4.00
                                          City Manager Expenditures


                                               2002            2003          2003           2004
                                               Actual         Budget       Projected       Budget

10-02   City Manager Expenditures

  101   Salaries                                  97,043        243,700       243,700         212,500
  102   Overtime                                      31          1,000         1,000           1,000
  106   Employee Retirement                        5,619          4,600         4,600           4,600
  115   Expense Allowance - Car                    7,300          7,800         7,800           7,800

           Subtotals                             109,993        257,100       257,100         225,900

  201   Communication                              1,493          2,800         2,800           2,800
  205   Legal Publications and Printing              827            700           700               0
  210   Professional Services                      6,454            100           100               0
  212   Other Contractual Services                15,021         16,300        16,100          16,000
  219   Travel & Training                          6,514          6,200         6,100           6,000
  225   Organization Development                   6,161         12,000        11,900               0
  228   Contingency                                    0        604,697             0         782,185

           Subtotals                              36,471        642,797        37,700         806,985

  302   General Supplies & Materials                    221       1,500          1,500          1,500

           Subtotals                                    221       1,500          1,500          1,500

  401   New Equipment                              4,797               0               0            0

           Subtotals                               4,797               0               0            0


        Department Total                       $151,483       $901,397      $296,300       $1,034,385
DEPARTMENT: CITY CLERK/FINANCE
ACCOUNT NUMBER: 10-03
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
     The City Clerk/Finance Office strives to provide friendly and efficient services in a professional
 manner to all citizens. Services provided by the City Clerk/Finance Office include: billing and collection for
 water, sewer, and refuse services; issuance of various licenses and permits; payroll; receipt and
 distribution of City funds. The City Clerk/Finance Office is also responsible for recording all activities
 involved in meetings of the City Commission including recording, indexing, and filing of minutes,
 ordinances and resolutions.

  2004 Objectives:

  •   Continue training to enhance customer service.
  •   Continue to become familiar with the new software and take advantage of all its capabilities.
  •   Continue cross training of all staff members.
  •   Evaluate job duties under new system to maximize efficiency.

  Budget Highlights: Salaries increased in accordance with 2004 salary adjustments. Legal
  Publications and Printing increased due to the City Clerk’s Office taking the responsibility, on behalf of
  all departments, to handle legal publications and notices as required in City operations. Professional
  Services does include an increase, which addresses inflationary costs involved with the annual audit and
  consultation. Other Contractual Services includes funding for special elections, code activities and
  other services. New Equipment includes funding for cabinets to be built for the vault.




                                              POSITION ALLOCATIONS

Director of Finance                               1.00

City Clerk                                        1.00

Account Clerk II                                  1.00

Account Clerk I                                   2.00

Administrative Secretary                          1.00

TOTAL FTEs                                        6.00
                                  City Clerk - Finance Expenditures


 MERGED ELECTION BUDGET (10-07) WITH CITY CLERK - FINANCE BUDGET EFFECTIVE WITH 2003 BUDGET



                                             2002            2003         2003           2004
                                             Actual         Budget      Projected       Budget

10-03   City Clerk - Finance Expenditures

  101   Salaries                                70,190        219,400      219,400        234,800
  102   Overtime                                   402          1,000        1,000          1,000

           Subtotals                            70,592        220,400      220,400        235,800

  201   Communication                                0          1,400        1,400          1,400
  205   Legal Publications and Printing          2,649          5,500        5,400          6,800
  206   Insurance and Surety Bonds                 907              0            0              0
  210   Professional Services                    9,654         26,000       28,000         28,000
  212   Other Contractual Services               2,359         18,300       18,100         18,000
  219   Travel & Training                        1,883          8,600        6,000          6,000

           Subtotals                            17,451         59,800       58,900         60,200

  302   General Supplies & Materials                  145       5,400         5,300         5,000

           Subtotals                                  145       5,400         5,300         5,000

  401   New Equipment                                 770       4,000               0       4,400

           Subtotals                                  770       4,000               0       4,400


        Department Total                      $88,959       $289,600     $284,600       $305,400
DEPARTMENT: CITY ATTORNEY
ACCOUNT NUMBER: 10-04
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        The City Attorney provides legal services for the City Manager, City Commission and various City
 departments including legal counsel, document preparation and legal representation.

Budget Highlights: Professional Services includes an increase that reflects the allocated amount for the
contract with Glassman, Bird and Braun, which provides City Attorney and City Prosecutor services to the
City. Previously, half of this funding was reflected in the Municipal Court budget. Effective with the 2004
Budget, this is consolidated into the City Attorney budget. The 2003 contract amount with Glassman, Bird
and Braun is for $78,000/yr. The contract for 2004 is currently under review.
                                     City Attorney Expenditures


                                          2002          2003         2003        2004
                                          Actual       Budget      Projected    Budget

10-04   City Attorney Expenditures

  210   Professional Services                18,360       45,700       45,700      90,000
  212   Other Contractual Services            1,070        1,000        1,000       1,000

           Subtotals                         19,430       46,700       46,700      91,000


        Department Total                   $19,430       $46,700      $46,700    $91,000
DEPARTMENT: MUNICIPAL COURT
ACCOUNT NUMBER: 10-05
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        The Municipal Court adjudicates cases involving violations of City ordinances and applicable State
 laws and processes all paperwork and fines associated with these cases.

2004 Objectives:

• Work with the State of Kansas Offset Fund to increase receipt of past dues fines and warrants.
• Continue to work with the diversion agreements as outlined by the City Prosecutor.
• Increase the efficiency of Municipal Courts through the use of the new IntelliPrint program within
  Lotus Notes for our warrants.

Budget Highlights: Salaries increased in accordance with 2004 salary adjustments. Professional
Services decreased and is largely due to transferring funds allocated for the City Prosecutor to the City
Attorney budget. The Professional Services line items does include funding for the Municipal Judge at an
estimated $1,800 per month, which amounts to $21,600, and another allocated amount of $10,000 for court-
appointed attorneys hired by the City.




                                          POSITION ALLOCATIONS

Office Manager                                 1.0

Records Clerk                                  2.0




TOTAL FTEs                                     3.0
                                       Municipal Court Expenditures


                                             2002            2003         2003         2004
                                             Actual         Budget      Projected     Budget

10-05   Municipal Court Expenditures

  101   Salaries                                64,651         71,100       71,100       80,000
  102   Overtime                                 3,238          2,500        2,500        2,500

           Subtotals                            67,889         73,600       73,600       82,500

  210   Professional Services                   70,454         58,000       70,000       31,600
  212   Other Contractual Services                 810          1,000        1,000        1,000
  219   Travel & Training                          160            700          500          500

           Subtotals                            71,425         59,700       71,500       33,100

  301   Office Supplies                               356       1,300         1,000       1,000

           Subtotals                                  356       1,300         1,000       1,000

  401   New Equipment                                   0       2,300         2,300            0

           Subtotals                                    0       2,300         2,300            0


        Department Total                     $139,670       $136,900     $148,400     $116,600
DEPARTMENT: INTERGOVERNMENTAL ACCOUNT
ACCOUNT NUMBER: 10-06
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
          The General Office Supplies account had a name change to Intergovernmental Account that was
 effective in the 2003 Budget. This account includes funds for the purchase of City Hall office supplies and
 for city-wide postage and insurance needs.

Budget Highlights: Communication includes the City’s cost for postage and any mailing needs.
Insurance and Surety Bonds includes funding for insurance-related needs for the organization including
coverage for equipment and buildings. Appropriate transfers from other funds have been made to
accommodate insurance requirements. The Office Supplies line item includes funding for office supplies
and for water bill processing. Due to the new Munis bill processing and bar coding system, postage costs
will be reduced.
                             Intergovernmental Account Expenditures


MERGED SPECIAL LIABILITY (10-32) AND GENERAL OFFICE SUPPLIES (FORMERLY 10-06) TO THIS BUDGET
                                 EFFECTIVE WITH THE 2003 BUDGET



                                           2002            2003         2003        2004
                                           Actual         Budget      Projected    Budget

10-06   Intergovernmental Account Expenditures

  201   Communication                                0       78,900       78,100      66,600
  206   Insurance and Surety Bonds                   0      128,000      128,000     139,600
  212   Other Contractual Services                1,386       5,000        5,000       5,000

           Subtotals                              1,386     211,900      211,100     211,200

  301   Office Supplies                          14,764      28,000       30,000      21,500

           Subtotals                             14,764      28,000       30,000      21,500


        Department Total                    $16,151       $239,900     $241,100     $232,700
DEPARTMENT: COMMUNITY DEVELOPMENT
ACCOUNT NUMBER: 10-08
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
         Effective May, 2003, the Community Development Department did merge with the Engineering
 Division. All allocated expenditures for 2004 will be transferred to the Public Works – Planning,
 Inspection, Enforcement Division.
                                Community Development Expenditures


           MERGED INSPECTION ALLOCATION FROM FIRE DEPT. (10-22) WITH THIS BUDGET
                             EFFECTIVE WITH THE 2003 BUDGET

MERGED THIS BUDGET TO THE PUBLIC WORKS - PLANNING, INSPECTION, ENFORCEMENT BUDGET (10-11)
                             EFFECTIVE WITH THE 2004 BUDGET



                                          2002            2003         2003           2004
                                          Actual         Budget      Projected       Budget

10-08   Community Development Expenditures

  101   Salaries                              71,801       155,600               0             0
  102   Overtime                                 392         3,000               0             0
  106   Retirement                                 0        10,000               0             0

           Subtotals                          72,193       168,600               0             0

  201   Communication                          2,182         2,000               0             0
  205   Legal Publications and Printing        3,202         3,700               0             0
  206   Insurance and Surety Bonds               378             0               0             0
  210   Professional Services                    879         7,000               0             0
  212   Other Contractual Services             2,185         2,500               0             0
  219   Travel & Training                      1,706         5,500               0             0

           Subtotals                          10,531        20,700               0             0

  302   General Supplies & Materials               902       1,000               0             0
  303   Equipment Expense                          437           0               0             0

           Subtotals                           1,339         1,000               0             0


        Department Total                     $84,063     $190,300            $0               $0
DEPARTMENT: CITY MANAGER - INFORMATION TECHNOLOGY
ACCOUNT NUMBER: 10-09
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
          Information Technology (I.T.) enhances City personnel efficiency and effectiveness through use
   of updated technology of personal computers, computer networking, and telecommunication systems.
   Transfers from other funds will be made to the General Fund to help offset expenses from the Water and
   Sewer Department, Solid Waste Department, Convention and Visitors Bureau (CVB), and the Airport.

   2004 Objectives:

   •   Improve efficiency of City Network.
   •   Upgrade all City computers up to current software release.
   •   Reduce dependency on maintenance contracts.
   •   Increase staff availability.
   •   Continuing efforts in implementation and continuing maintenance of Information Technology
       Strategic Plan.
   •   Make the City Web Site more user friendly.

   Budget Highlights: Salaries increased in accordance with 2004 salary adjustments. The
   Communication line item decreased due to shifting expenditures for postage and shipping to the
   Intergovernmental Account. Legal Publications and Printing is deleted from this budget due to those
   activities being handled by the City Clerk’s Office. Other Contractual Services does display a
   significant increase due to moving all electronic and computer-related expenditures to this budget. Items
   covered in Other Contractual Services include maintenance agreements, internet domain name
   registrations, license renewals, copier maintenance agreements, software maintenance, and all other
   items pertaining to the upkeep and usage of electronic equipment and software. Maintenance for the
   new Munis computer system, estimated at $26,000, is included in this budget. The Travel and Training
   line item does include an allocation for all City employees to attend computer training courses as well as
   funding training opportunities for the Information Technology staff. Office Supplies includes funding for
   toner and printing supplies for all City printers. Equipment Expense includes funding for computer
   repair and maintenance, replacement of failed network equipment and additional wiring drops, repair of
   printers no longer on maintenance agreements, and phone replacement and service calls on the City
   phone system. The New Equipment line item includes $3,000 for new printers in the Police Department
   and $12,000 for the computer roll-over program within the City.




                                           POSITION ALLOCATIONS

Info Tech Coordinator                           1.00

Info Tech Technician                            1.00

Info Tech Aide (part-time) - 1




TOTAL FTEs                                      2.00
                        City Manager - Information Technology Expenditures


                                          2002              2003         2003        2004
                                          Actual           Budget      Projected    Budget

10-09 City Manager - Information Technology Expenditures

 101   Salaries                              66,527           78,200       78,200      84,800
 102   Overtime                                  80              500          500         500

          Subtotals                          66,607           78,700       78,700      85,300

 201   Communication                          5,633            8,100        8,000       5,000
 205   Legal Publications and Printing          287              200          200           0
 206   Insurance and Surety Bonds               246                0            0           0
 210   Professional Services                    216                0            0           0
 212   Other Contractual Services            16,957           25,000       24,800      90,900
 219   Travel & Training                      8,852            8,700        8,600       8,500

          Subtotals                          32,191           42,000       41,600     104,400

 301   Office Supplies                       13,312           12,000       11,900      11,000
 302   General Supplies & Materials           3,159            2,000        2,000       1,700
 303   Equipment Expense                      6,448           10,100       10,000       8,000

          Subtotals                          22,919           24,100       23,900      20,700

 401   New Equipment                        276,945           82,200       81,400      15,000

          Subtotals                         276,945           82,200       81,400      15,000


       Department Total                   $398,661         $227,000     $225,600    $225,400
DEPARTMENT: BUILDINGS AND GROUNDS
ACCOUNT NUMBER: 10-10
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
         The Building and Grounds budget is utilized for City Hall utilities as well as maintenance and repairs
 of the City Hall building and heating/cooling systems and equipment.

Budget Highlights: General Supplies and Materials does include an increase, which reflects the creation
of a Building Maintenance Team that will be developed in the Public Works Department. This Building
Maintenance Team will be responsible for in-house building repairs, small building improvement projects,
and general maintenance-related activities associated with the upkeep of City facilities. Repairs to
Buildings and Structures does include budgeted funds for this Building Maintenance Team to use for
operations. Some of the activities that will be scheduled to be addressed will include painting, restroom
maintenance, exterior wall repairs, tile and floor repairs and other associated building repair needs. This
account also includes funding for janitorial, floor cleaning and pest control needs of City Hall.
                                  Buildings & Grounds Expenditures


                                           2002         2003           2003         2004
                                           Actual      Budget        Projected     Budget

10-10   Buildings & Grounds Expenditures

  201   Communication                            392         500            500          500
  206   Insurance and Surety Bonds             4,158           0              0            0
  207   Heat                                   4,169       7,000          6,900        7,000
  208   Light & Power                         20,193      21,000         20,800       21,000
  212   Other Contractual Services            15,768      22,000         21,800       22,000

           Subtotals                          44,679      50,500         50,000       50,500

  302   General Supplies & Materials           3,476       3,500           3,500      10,000
  305   Repairs to Bldgs & Structures         11,251      22,000           6,800      22,000

           Subtotals                          14,727      25,500         10,300       32,000


        Department Total                    $59,407      $76,000        $60,300     $82,500
DEPARTMENT: PUBLIC WORKS - PLANNING, INSPECTION, ENFORCEMENT DIVISION
ACCOUNT NUMBER: 10-11
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
      In 2003, the Community Development Department and the Engineering Division were merged into one
  division, creating the Planning, Inspection, Enforcement Division. The position of City Engineer was
  eliminated, and the position of Planning, Inspection, Enforcement Superintendent was created. The division
  now includes engineering and inspection staff and equipment utilized to provide construction project
  management, to better control engineering services and to reduce the City’s reliance on contractual services.
  This division is responsible for comprehensive planning activities, corridor access management planning,
  administration of the Federal Flood Insurance Program, and serves as liaison between the public and private
  sector for approved development projects. The Planning, Inspection, Enforcement Division strives to provide
  engineering-related services including GIS mapping, surveying, design, and inspection activities to not only
  City departments, but also to the general public and developers. This Division also provides efficient and
  effective services in the areas of plan review, building inspection, enforcement of building codes and the City
  of Hays Code of Ordinances. The Planning, Inspection, Enforcement Division also monitors activities related
  to storm water, right-of-way activities, and traffic-related issues with the Traffic Advisory Group.

  2004 Objectives:

  •   Provide more consistency and adherence to standards while performing inspections.
  •   Continually strive to improve customer relations with contractors, developers, and the general public
      through open communication.
  •   Provide existing personnel with opportunities to expand their knowledge base in building codes, computers
      training, and educational programs in planning and land use.
  •   Review plans, contracts, and specifications from outside firms.
  •   Continue to provide support for the City’s Geographical Information System (GIS).
  •   Continue the development of the Ellis County Regional GIS Organization (ERGO).
  •   Coordinate with ERGO to improve the system for addressing within the city and the 3-mile area
      surrounding Hays.
  •   Assist in activities associated with expanding housing inventory within the community.
  •   Work closely with the Kansas Department of Transportation (KDOT) regarding the reverse access road
      north of I-70.
  •   Prepare and monitor the annual Capital Improvement Program (CIP).
  •   Oversee bidding procedures and project administration.
  •   Interpret and explain City Public Works Construction standards to developers and the general public as
      needed.
  •   Establish necessary policies and procedures for compliance with new NPDES storm water requirements.
  •   Review and make recommendations for right-of-way policies.
  •   Provide a limited amount of inspection and contract administration services for various City infrastructure
      projects.
  •   Survey the location of 1/3 of the City’s Fire Hydrants, Water Valves, Manholes, and street signs with GPS.
  •   Evaluate user requests to create GIS layers and create 3 new GIS layers.


                                            POSITION ALLOCATIONS
Planning, Inspection, Enforcement Supt.          1.00

Inspector                                        4.00

Administrative Secretary                         1.00




TOTAL FTEs                                       6.00
DEPARTMENT: PUBLIC WORKS - PLANNING, INSPECTION, ENFORCEMENT DIVISION - Page 2
ACCOUNT NUMBER: 10-11
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
 2004 Objectives (continued):

 •   Support Geographical Information System (GIS) activities by incorporating Fort Hays State University
     (FHSU) students as interns to update and enhance the existing system.
 •   Conduct meetings with prospective downtown businesses in the early stages of planning to remodel
     existing buildings to ensure building code and ADA compliance and strong communication with the
     department before, during, and after the project is complete.
 •   Continually strive to improve customer relations with contractors, developers, and the general public
     through open communication.

 Budget Highlights: Effective in May, 2003, the Community Development Department was merged with
 the Public Works – Engineering and Inspection Division (later renamed Planning, Inspection, Enforcement
 Division). With the consolidation of these two areas, a budget was compiled to address engineering and
 inspection-related activities. The personnel-related expenditures, such as Salaries and Overtime, display
 an increase that occurred with the consolidation of these budgets. Personnel allocations include an
 Engineering Superintendent, an Engineering Tech, a City Planner, a Chief Building Official, a Building
 Inspector/Code Enforcer and an Administrative Secretary. The City Planner position title and
 responsibilities are subject to change due to evaluating the needs of the department through the remainder
 of 2003. There are no Seasonals budgeted for this calendar year. Communication includes wireless
 and office telephones for these combined divisions. Professional Services includes outsourcing some
 department activities associated with platting, surveying, design consultants and other engineering costs.
 While Other Contractual Services did decrease in the budget request, this line item includes professional
 memberships such as the Ellis County Regional GIS Organization (ERGO) membership. The decrease
 displayed is largely due to copier maintenance and software maintenance being deleted from this budget
 and moved to the Information Technology budget. Travel and Training does include an increase, which
 is largely due to the added employees in this Division. Training opportunities planned include attending
 the American Public Works Association Kansas Chapter Conference, Confined Space, AutoCad, and
 Transportation and GIS training opportunities. The Office Supplies line item has increased largely due to
 the merge of divisions. General Supplies and Materials does show an increase, which addresses
 funding for concrete testing equipment, miscellaneous supplies and a pickup topper and bins that will be
 used to retrofit an existing vehicle. Uniforms is displaying a decrease due to the purchase of employee
 uniforms in 2003 as opposed to utilizing a uniform company to clean and supply uniforms. No New
 Equipment is being requested.
              Public Works - Planning, Inspection, Enforcement Division Expenditures


                                               2002             2003               2003           2004
                                               Actual          Budget            Projected       Budget

10-11   Public Works - Planning, Inspection, Enforcement Division Expenditures

  101   Salaries                                 118,127          125,400           260,300        204,900
  102   Overtime                                   7,384            7,000            10,000         10,000
  103   Seasonal/Part-Time                         3,540            3,900                 0              0

           Subtotals                             129,051          136,300           270,300        214,900

  201   Communication                               1,360           2,400             4,400          3,600
  205   Legal Publications and Printing               171             600             4,300          1,000
  206   Insurance and Surety Bonds                    378               0                 0              0
  210   Professional Services                       6,025           7,000            13,900         13,700
  212   Other Contractual Services                 12,740          15,600            17,900          8,600
  219   Travel & Training                           4,043           7,000            12,400         12,200

           Subtotals                               24,717          32,600            52,900         39,100

  301   Office Supplies                             2,953           2,500              2,500         3,200
  302   General Supplies & Materials               27,483           1,300              2,300         4,100
  303   Equipment Expense                           1,971               0                  0             0
  304   Uniforms                                    1,129           1,000              2,000           300

           Subtotals                               33,535           4,800              6,800         7,600

  401   New Equipment                               2,506                0                   0            0

           Subtotals                                2,506                0                   0            0


        Department Total                        $189,809        $173,700          $330,000       $261,600
DEPARTMENT: CITY MANAGER - HUMAN RESOURCES
ACCOUNT NUMBER: 10-12
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
         The Human Resources Division administers personnel policies, the employee pay plan, employee
 benefits, recruitment and the maintenance of personnel records. This division is also responsible for
 employee training and organizational development.

 2004 Objectives:

 •   Complete and distribute a revised employee personnel manual.
 •   Provide applicants the ability to apply for employment with the City of Hays on-line.
 •   Complete a procedures manual for the Human Resources job functions.
 •   Initiate an in-house employee video training and tracking program.
 •   Attend educational opportunities in order to stay abreast of current laws and trends in human resources.
 •   Track and survey both local and state wage markets in order to make recommendations regarding a
     competitive wage package.
 •   Continue to evaluate and monitor employee benefits on a regular basis in order to provide the best
     employee benefits possible with available monies.
 •   Continue to deal with personnel issues in an efficient and timely fashion.

 Budget Highlights: The Human Resources budget is a new itemized budget effective with the 2004
 Budget calendar year. In an effort to distinguish costs associated with employee recruitment, retention, and
 general activities, the City Manager established this budget. Salaries includes the allocation for the Human
 Resources Director. Communication includes the line item cost for the Human Resource Director’s
 cellular phone. Legal Publications and Printing includes funding for advertisements for any open
 positions in the City organization. Professional Services includes funding for an outside company to
 perform drug testing and related employee testing and procedures. They perform all drug testing for the
 City including our random drug testing program. Other items covered in Professional Services include
 $3,500 for physicals, drug tests and job placement assessments for prospective employees. This line item
 includes $10,000 for consultant fees to assist with setting up a Paid Time Off (PTO) program for City of
 Hays employees. Other Contractual Services includes membership and association costs for the
 International Personnel Management Association, the International Personnnel Management Kansas
 Chapter, Human Resources Management Association of Kansas, and the Society for Human Resources
 Management. Travel and Training includes proposed travel for attending the International Personnel
 Management Association National and Kansas Conferences, the Kansas Public Employees Retirement
 System Advisory Council Events, the Human Resources Management of Kansas Annual Meetings, the
 League of Municipalities Annual Meeting, and the League of Municipalities Human Resources Policy
 Meeting, as well as any miscellaneous one-day training opportunities. Organizational Development
 includes funding for a variety of employee functions financed by the City. Functions financed in the past
 and contained in the proposed budget include birthday breakfasts with the City Manager (group events),
 employee gifts distributed at such events as the employee birthday breakfasts and to new employees, the
 Employee Assistance Program (EAP), United Way luncheon, Christmas party, and service awards. There
 are also additional funds of $2,000 included to start a video library for orientation and continued training of
 both new employees and tenured employees. There are funds allocated for miscellaneous employee
 training as well.
                                            POSITION ALLOCATIONS

Director of Human Resources                           1.00




TOTAL FTEs                                            1.00
                            City Manager - Human Resources Expenditures


                                           2002            2003           2003           2004
                                           Actual         Budget        Projected       Budget

10-12   City Manager - Human Resources Expenditures

  101   Salaries                                      0             0               0      56,200

           Subtotals                                  0             0               0      56,200

  201   Communication                                 0             0               0         300
  205   Legal Publications and Printing               0             0               0       7,500
  210   Professional Services                         0             0               0      18,000
  212   Other Contractual Services                    0             0               0         600
  219   Travel & Training                             0             0               0       5,000
  225   Organization Development                      0             0               0      10,000

           Subtotals                                  0             0               0      41,400


        Department Total                            $0             $0           $0       $97,600
DEPARTMENT: PUBLIC WORKS - EQUIPMENT AND VEHICLE MOTOR POOL ACCOUNT
ACCOUNT NUMBER: 10-14
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        The Public Works - Equipment and Vehicle Motor Pool Account was created effective with the 2003
Budget to consolidate all equipment and vehicle-related expenditures citywide. This fund accommodates
expenditures for items such as gasoline, oil & tune-up supplies, equipment and vehicle repairs, and any
other large equipment and vehicle-related needs. Appropriate transfer amounts were allocated from various
funds to accommodate all City equipment needs and the City Fleet.

2004 Objectives:

•   Public Works will continue to develop a process involving this fund.
•   Utilize the electronic inventory database created, which includes equipment and the City’s fleet.
•   Monitor and develop comparison data involving equipment/vehicle expenditures.
•   Evaluate City fleet needs and organize an auction event to eliminate older stock.

Budget Highlights: Effective in 2003, the Public Works – Service Division will be responsible for
maintaining the City’s fleet, which would include maintenance of general equipment and vehicle repairs.
This budget also includes funding for all gasoline, oil and tune-up supplies, and any other supplies needed in
reference to the City’s fleet. With the creation of a citywide maintenance garage, it is a goal of the
organization to maintain all fleet and equipment needs, including evaluation of future purchases, within the
responsibility of one department.
            Public Works - Equipment and Vehicle Motor Pool Account Expenditures


                                           2002            2003            2003           2004
                                           Actual         Budget         Projected       Budget

10-14   Public Works - Equipment and Vehicle Motor Pool Account Expenditures

  303   Equipment Expense                            0       333,700           330,400     333,700

          Subtotals                                  0       333,700           330,400     333,700


        Department Total                            $0     $333,700        $330,400      $333,700
DEPARTMENT: POLICE DEPARTMENT
ACCOUNT NUMBER: 10-20
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
         The Hays Police Department serves the people of Hays by insuring the community’s livability,
 safety, and security through fair and impartial law enforcement. Effective with the 2003 Budget, the Animal
 Control budget (10-21) has been merged with this budget. The Animal Control budget contains an
 allocation for a three-year contract with the Humane Society for services involving Animal Control. The
 current contract is for 2002 through 2004.
 2004 Objectives:

 •    Continue with the Citizen’s Police Academy.
 •    Continue with the Adopt-A-Cop program within the schools.
 •    Continue with the DARE program in the schools.
 •    Expand the School Resource Officer into the schools.
 •    Expand the 9-1-1 for Kids program in the schools.
 •    Continue to provide random Airport Security.
 •    Continue with the joint city/county Drug Unit and Special Situations Response Team.
 •    Increase neighborhood watch and crime prevention programs.
 •    Enforce traffic laws through both traditional and non-traditional means.
 •    Step up enforcement efforts regarding child safety seats and seat belt usage.
 •    Increase awareness of underage drinking and DUI laws.
 •    Promote community involvement by law enforcement officers.
 •    Promote cooperation and espirit-de-corps among law enforcement agencies working within the county
      and also among the various departments within the city.
 •    Continue with the last year of a three-year contract with the Humane Society for animal control for 2004
      ($92,000).
 Budget Highlights: Salaries increased in accordance with the 2004 salary adjustment. Communication
 does display an increase that is largely due to purchasing security tokens, which will offer access to State
 and Federal criminal records. Legal Publications and Printing has decreased due to shifting these costs
 for legal publications and notices to the City Clerk’s budget. Professional Services has decreased largely
 due to moving employee-related expenditures to the Human Resources budget. These types of
 expenditures include entrance examinations for patrol and dispatch, psychological evaluations for new
 employees, drug screening, and physical examinations for new employees. Other Contractual Services
 decreased and includes the Humane Society contract . The 2004 budgeted contract amount for the
 Humane Society is $92,000. This contract is scheduled to expire in 2004. There is a projected decrease in
 Travel and Training, which is largely due to historical usage. The Office Supplies and General Supplies
 and Materials line items also show a decrease, which is largely due to closer evaluation of expenditures in
 these areas. Equipment Expense does show a slight decrease; however, this account will still only be
 used for small equipment repairs. In 2003, the equipment expense needs pertaining to City vehicles and
 equipment is being paid out of the Equipment and Motor Vehicle Account. Uniforms has decreased largely
 due to historical data involving this line item. New Equipment includes funding for replacement of traffic
 radar ($21,800), 30 expandable batons and accessories ($4,300), and interview room video surveillance
 equipment ($1,900).
                                           POSITION ALLOCATIONS

Chief of Police                                1.00       School Resource Officer                    1.00

Assistant Chief of Police                      1.00       Communications Lieutenant                  1.00

Police Lieutenant                              2.00       Communications Sergeant                    1.00

Police Sergeant                                3.00       Communications Officer                     9.00

Police Investigator                            2.00       Records Clerk                              1.00

Police Detective                               2.00       Administrative Secretary                   1.00

Police Officer                                17.00       TOTAL FTEs                                 42.00
                                       Police Department Expenditures


           MERGED ANIMAL CONTROL (10-21) TO THIS BUDGET WITH THE 2003 BUDGET


                                               2002           2003         2003        2004
                                               Actual        Budget      Projected    Budget

10-20   Police Department Expenditures

  101   Salaries                                1,259,622    1,429,700    1,429,700    1,494,800
  102   Overtime                                  135,308      110,300      110,300      110,300

           Subtotals                            1,394,930    1,540,000    1,540,000    1,605,100

  201   Communication                             15,957        11,500       11,400       13,000
  205   Legal Publications and Printing            7,037         5,000        5,000        2,900
  206   Insurance and Surety Bonds                 8,315             0            0            0
  208   Power                                        217           300          300          300
  210   Professional Services                      8,138        12,300       12,200        6,600
  211   Rentals                                    1,266         1,000        1,000          800
  212   Other Contractual Services                 9,741       102,000      101,000       95,600
  219   Travel & Training                          9,668        17,000       16,800       15,000

           Subtotals                              60,340       149,100      147,700      134,200

  301   Office Supplies                            4,871         8,000        7,900        6,000
  302   General Supplies & Materials              17,428        23,000       22,800       21,800
  303   Equipment Expense                         38,962        10,000        9,900        9,800
  304   Uniforms                                  16,389        20,000       17,000       17,000

           Subtotals                              77,650        61,000       57,600       54,600

  401   New Equipment                             18,632        15,800       15,600       28,000

           Subtotals                              18,632        15,800       15,600       28,000


        Department Total                      $1,551,552    $1,765,900   $1,760,900   $1,821,900
DEPARTMENT: ANIMAL CONTROL
ACCOUNT NUMBER: 10-21
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

       Effective with the 2003 Budget, the Animal Control budget was merged with the Police Department
budget.
                                      Animal Control Expenditures


               MERGED THIS BUDGET INTO THE POLICE DEPARTMENT (10-20) BUDGET
                             EFFECTIVE WITH THE 2003 BUDGET

                                            2002          2003           2003           2004
                                            Actual       Budget        Projected       Budget

10-21   Animal Control Expenditures

  212   Other Contractual Services             86,000              0               0             0

           Subtotals                           86,000              0               0             0


        Department Total                     $86,000              $0           $0               $0
DEPARTMENT: FIRE DEPARTMENT
ACCOUNT NUMBER: 10-22
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        The mission of the Fire Department is to protect the lives and economic well being of the people of
 Hays from the effects of fires, accidents and related emergencies. The Fire Chief serves as the Emergency
 Manager for the City and is responsible for planning and coordinating the City’s response to disasters. The
 Fire Department provides technical rescue service to all of Ellis County and is the state sponsored regional
 hazardous materials response team for all of northwest Kansas.

 2004 Objectives:

 This proposed budget is intended to support the Fire Department in the following priorities:

 •    Provide fire and rescue emergency response services to the people of Hays.
 •    Maintain a high level of professional readiness.
 •    Maintain reasonable levels of fire and life safety in existing buildings through the proper enforcement of
      the City’s fire codes.
 •    Continue to provide countywide technical rescue services.
 •    Continue to operate a hazardous materials emergency response team to serve northwest Kansas.
 •    Create closer working relationships with the Ellis County Rural Fire Department and Ellis County
      Emergency Medical Services.




                           Fire Department Performance Indicators
                                       1999       2000     2001      2002      2003         2004
                                      Actual     Actual   Actual    Actual   Projected    Projected

 Calls for Service                      501       521       501       545       550          550
 Training Hours                        1,010      863      1,808     1,640     2,500        2,500
 Preplans                                0         1         2         11       240          360
 Fire Inspections                       118       102       184       202       360          500
 Fire Hydrant Inspections                0        384        6         19       800         1,000




                                            POSITION ALLOCATIONS
Fire Chief                                      1.00

Deputy Fire Chief                               1.00

Fire Captain                                    3.00

Fire Engineer                                   3.00

Fire Fighter                                   15.00

Administrative Secretary                        1.00

TOTAL FTEs                                     24.00
DEPARTMENT: FIRE DEPARTMENT- Page 2
ACCOUNT NUMBER: 10-22
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

  Budget Highlights: Salaries Increased in accordance with 2004 salary adjustments. The wages for
  firefighters are based on the 56-hour average workweek at the regular hourly rate for 53 hours. The
  Salaries line item also includes the funds for the longevity bonus and two percent (2%) for unexpected
  payroll impact due to retirement or other special needs. The Overtime line item includes adequate funds to
  pay FLSA required overtime based on the standard 56-hour workweek. While the funding remains
  consistent in the Paid-Per-Call line item, this program is currently being evaluated on future use. The Paid-
  Per-Call program is where the City depends on the response of off-duty firefighters to provide adequate and
  safe staffing for building fires, tornado watches or other serious emergencies. This funding is projected to
  support an average of 10 general alarms or recalls per month, with 10 off-duty firefighters responding.
  Training Certifications does remain consistent in funding. The Fire Department pays each firefighter an
  incentive pay of $130 for each state professional certification. Communication shows a slight increase and
  is used for cellular phone expenditures. Professional Services does show an increase and includes
  funding to initiate a medical surveillance program for firefighter safety. This program is required in the Fire
  Department State Hazardous Materials Response Team contract. Other Contractual Services shows a
  slight decrease and funds a number of services including river gauging monitors, fire code subscriptions and
  support, and outdoor warning siren maintenance. Funding is also included to install a radio controller on the
  outdoor warning siren at the Fire Station. This siren is now manually controlled and is not a reliable warning
  device. Professional memberships are also a part of this line item. Travel and Training has decreased;
  however, this does include funding to send the Deputy Fire Chief to the Staff and Command College, to
  send three firefighters to hazardous materials Technician School and to send four firefighters to the State
  Firefighters Conference. In 2004, the Fire Department training focus is on in-house training and the Rescue
  Technician Program and potential National Fire Academy Special Training. Five firefighters remain to be
  trained as Hazardous Materials Technicians. General Supplies and Materials did increase and includes
  monthly station supplies for the 24-hour operations of the Fire Department. This fund also proposes the
  planned replacement of firefighting protective equipment and one bunk mattress. Equipment Expense
  shows an increase and includes funding to maintain 26 breathing apparatus units and all small tools
  including power saws and generators. This year, radio maintenance is included in this account. Uniforms
  funds the planned replacement of uniform items based on expected service life. The New Equipment line
  item does include $37,500 for various replacement schedule programs involving equipment needs of the fire
  department. These items are replacement SCBA air cylinders ($6,400), replacement of pagers ($1,600), 4-
  inch supply hose ($2,700), 2.5-inch attack hose ($900), 1.5-inch attack hose ($600), replacement nozzles
  ($1,600), Blitzfire Engine I ($1,500), piercing nozzles ($1,000), lateral file cabinets ($700), cellar nozzles
  ($1,000), air cylinder fill stations ($6,000), replacement SCBA ($8,000), and a rescue air bag set ($5,500).
                                        Fire Department Expenditures


 MERGED EMERGENCY MANAGEMENT (10-25) TO THIS BUDGET EFFECTIVE WITH THE 2003 BUDGET


                                               2002          2003         2003         2004
                                               Actual       Budget      Projected     Budget

10-22   Fire Department Expenditures

  101   Salaries                                 764,398      797,600      765,500       801,500
  102   Overtime                                  88,492       74,000      106,100       103,200
  103   Paid-Per-Call                             25,839       28,000       28,000        28,000
  104   Training Certification                     9,137        9,500        9,500         9,500

           Subtotals                             887,866      909,100      909,100       942,200

  201   Communication                              3,315        2,600        2,600         2,700
  205   Legal Publications and Printing            3,169        1,700        1,200         1,100
  206   Insurance and Surety Bonds                 6,299            0            0             0
  210   Professional Services                     10,096        7,300        4,300        16,100
  212   Other Contractual Services                18,217       16,000       15,000        12,300
  219   Travel & Training                         23,202       26,000       20,000        19,800

           Subtotals                              64,298       53,600       43,100        52,000

  302   General Supplies & Materials              64,122       17,000       17,000        24,000
  303   Equipment Expense                         18,421        5,800        5,800         8,300
  304   Uniforms                                   6,944       11,500       11,500         6,900
  305   Repairs to Bldgs & Structures              1,760        1,400        1,400             0

           Subtotals                              91,246       35,700       35,700        39,200

  401   New Equipment                              5,890        8,200         8,200       37,500

           Subtotals                               5,890        8,200         8,200       37,500


        Department Total                      $1,049,301   $1,006,600    $996,100     $1,070,900
DEPARTMENT: EMERGENCY MANAGEMENT
ACCOUNT NUMBER: 10-25
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

      Effective with the 2003 Budget, the Emergency Management budget was merged to the Fire
Department (10-22) account.
                               Emergency Management Expenditures


                   MERGED THIS BUDGET INTO THE FIRE DEPARTMENT (10-22) BUDGET
                                EFFECTIVE WITH THE 2003 BUDGET



                                         2002            2003           2003           2004
                                         Actual         Budget        Projected       Budget

10-25   Emergency Management Expenditures

  101   Salaries                              6,365               0               0             0

           Subtotals                          6,365               0               0             0

  208   Light & Power                            60               0               0             0
  212   Other Contractual Services            5,257               0               0             0
  219   Travel & Training                        80               0               0             0

           Subtotals                          5,397               0               0             0

  303   Equipment Expense                         355             0               0             0

           Subtotals                              355             0               0             0


        Department Total                    $12,117              $0           $0               $0
DEPARTMENT: STREET LIGHTING
ACCOUNT NUMBER: 10-26
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
         Effective with the 2003 Budget, the Street Lighting budget was merged into one division entitled
  Service Division (10-30).
                                       Street Lighting Expenditures



                  MERGED THIS BUDGET INTO THE SERVICE DIVISION (10-30) BUDGET
                               EFFECTIVE WITH THE 2003 BUDGET



                                             2002           2003           2003           2004
                                             Actual        Budget        Projected       Budget

10-26   Street Lighting Expenditures

  208   Light & Power                          174,915               0               0             0

           Subtotals                           174,915               0               0             0


        Department Total                     $174,915               $0           $0               $0
DEPARTMENT: PUBLIC WORKS - SERVICE DIVISION
ACCOUNT NUMBER: 10-30
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
          Effective with the preparation of the 2003 Budget, several accounts were merged into the Service
 Division budget. Among these funds are Street Lighting, Snow & Ice, Street Signs & Signals, Flood
 Structures, Cemeteries, Water Transmission & Distribution, Sewer Maintenance, and a portion of the
 Special Highway fund. In May, 2003, the Cemeteries budget did merge with the Parks Department. The
 Service Division is responsible for the operation of all street lights within the City of Hays, clearing of snow
 and ice on arterial and collector streets, maintaining traffic control throughout the City by use of signs and
 signal lights and providing material for pavement marking, maintaining flood gates along Big Creek as well
 as the stormwater collection systems within the City, maintaining and repairing water mains, service
 connections, meters within the City, and maintaining and repairing the sanitary sewer collection system.
 2004 Objectives:

 •   Continue the search for more efficient ways to respond to winter storm situations.
 •   Continue public education on snow & ice clearing through the distribution of “Snow & Ice Control”
     brochures and other media efforts.
 •   Increase the size of select street name signs primarily along arterial streets in an effort to be in
     compliance with future mandates of the Manual on Uniform Traffic Control Devices (MUTCD)
     guidelines.
 •   Maintain and replace street signs as required.
 •   Continue to investigate, in conjunction with the Engineering and Inspection Division’s efforts, a sign
     inventory system to better monitor the placement of traffic control devices.
 •   Maintain existing storm sewer inlets, pipes, ditches, and levees of the City.
 •   Provide adequate maintenance for proper operation of existing floodgates.
 •   Provide minimal maintenance for the 19 bridges within the City.
 •   Provide uninterrupted water service to customers.
 •   Continue the valve exercising and replacement program to coordinate with the City’s Capital
     Improvement Program.
 •   Continue annual Fire Hydrant Replacement, which increases reliability and fire flows.
 •   Provide accurate metering and testing programs.
 •   Continue to develop and computerize a valve numbering and mapping system in conjunction with
     Geographical Information Systems (GIS).
 •   Maintain crew commitments to assign two (2) employees to work full-time video taping & flushing
     sewer lines.
 •   Continue improvements to the flushing programs to reduce the possibility of sewer line blockage.
 •   Improve the safety and working conditions of the employees through use of safety equipment and
     safety training.
 •   Extend the useful life of the City’s infrastructure through regular maintenance of streets and alleys.
 •   Increase efforts to make street repairs without increasing the budget.




                                             POSITION ALLOCATIONS

Service Division Superintendent           1.00        Mechanic                        1.00

Service Division Supervisors              2.00        Maintenance Worker II           1.00

Service Division Foreman                  1.00        Maintenance Worker I            5.00

Equipment Operator                        6.00        Utility Worker                  2.00

Meter Reader                              2.00        Part Time Mechanic - 1

Shop Foreman                              1.00        TOTAL FTEs                     22.00
DEPARTMENT: PUBLIC WORKS - SERVICE DIVISION - Page 2
ACCOUNT NUMBER: 10-30
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
Budget Highlights: In May, 2003, the Cemeteries division of the Service Division was transferred
under the Parks Department. All related cemetery expenditures were transferred as well. Salaries
decreased significantly and is largely due to the attrition, promotion, and/or transfer of employees in this
Division. Water Transmission salaries involving the installation of water taps, hydrants, and meters were
previously budgeted under Water and Sewer Capital Outlay and have been moved to the Service
Division Salaries line item, effective in the 2004 Budget. There are no Seasonals budgeted for 2004.
Communication does show a decrease, which previously included cemetery allocations. There is a
slight increase in the Heat and Light and Power line items, which represents inflationary costs
associated with building utilities and street light power costs. Other Contractual Services does show a
significant increase, which is largely due to tentatively adding the privatization cost for street sweeping in
2004. Equipment Expense does show a decrease, which represents the cemetery expenditures in this
line item being transferred to Parks. This is a line item that will be continually evaluated due to shifting
equipment expense costs involving fleet maintenance. Uniforms shows a significant decrease and is
due to purchasing uniforms for employees, effective in 2003, and not utilizing a cleaning and supply
uniform company.
                            Public Works - Service Division Expenditures

  THIS BUDGET WAS CREATED MERGING: STREET LIGHTING (10-26), SNOW & ICE (10-35),
 STREET SIGNS/SIGNALS (10-37), FLOOD STRUCTURES (10-39), CEMETERIES (10-42), WATER
        TRANS/DISTR (60-06), SEWER MAINT (60-09), AND SPECIAL HIGHWAY (64-01)
                          EFFECTIVE WITH THE 2003 BUDGET


                                             2002            2003            2003         2004
                                             Actual         Budget         Projected     Budget

10-30   Service Division Expenditures

  101   Salaries                                       0      730,900         617,700      676,100
  102   Overtime                                       0       28,800          28,800       28,800
  103   Seasonal/Part-Time                             0       33,800               0            0
  129   Transfer - Employee Benefit                    0       65,900               0            0

           Subtotals                                   0      859,400         646,500      704,900

  201   Communication                                  0        9,400           9,300        8,800
  205   Legal Publications & Printing                  0        2,800           2,800        2,700
  207   Heat                                           0       15,000          14,900       18,800
  208   Light & Power                                  0      217,000         214,800      218,100
  210   Professional Services                          0        3,500           3,500        3,400
  211   Rentals                                        0        2,900           2,900        2,300
  212   Other Contractual Services                     0        5,600           5,500      110,000
  219   Travel & Training                              0        9,100           9,000        9,000

           Subtotals                                   0      265,300         262,700      373,100

  301   Office Supplies                                0        3,800           3,800        3,700
  302   General Supplies & Materials                   0      159,000         157,400      160,000
  303   Equipment Expense                              0       60,300          59,700       45,000
  304   Uniforms                                       0        9,400           9,300        1,400
  305   Repairs to Bldgs & Structures                  0        6,000           5,900        5,400
  309   Landscaping                                    0        1,000           1,000            0

           Subtotals                                   0      239,500         237,100      215,500

  401   New Equipment                                  0       31,200          30,900             0

           Subtotals                                   0       31,200          30,900             0


        Department Total                              $0   $1,395,400      $1,177,200   $1,293,500
DEPARTMENT: RESERVE FOR EQUIPMENT
ACCOUNT NUMBER: 10-31
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
       Reserve for Equipment contains the annual contributions made from the General Fund to the New
 Equipment Reserve budget for the replacement of vehicles and equipment.

Budget Highlights: In order to maintain the Vehicles Replacement Schedule, this year, and in future years’
budgets, we will need to include a transfer of $205,000. This transfer amount is reflected in the 2004
Budget.
                               Reserve For Equipment Expenditures


                                             2002         2003         2003        2004
                                             Actual      Budget      Projected    Budget

10-31   Reserve For Equipment Expenditures

  229   Transfer - Equipment Reserve           205,000     205,000      205,000     205,000

          Subtotals                            205,000     205,000      205,000     205,000


        Department Total                     $205,000    $205,000     $205,000    $205,000
DEPARTMENT: SPECIAL LIABILITY
ACCOUNT NUMBER: 10-32
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
      Effective with the 2003 Budget, the Special Liability budget was merged into the Intergovernmental
Account (10-06) where all insurance allocations are reflected.
                                         Special Liability Expenditures


MERGED THIS BUDGET WITH THE INTERGOVERNMENTAL ACCOUNT (10-06), FORMERLY REFERRED
                  TO AS OFFICE SUPPLIES, EFFECTIVE WITH THE 2003 BUDGET



                                               2002            2003           2003           2004
                                               Actual         Budget        Projected       Budget

10-32   Special Liability Expenditures

  206   Insurance and Surety Bonds                 40,249               0               0             0

           Subtotals                               40,249               0               0             0


        Department Total                         $40,249               $0           $0               $0
DEPARTMENT: SNOW & ICE
ACCOUNT NUMBER: 10-35
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
       Effective with the 2003 Budget, the Snow and Ice budget was merged into the Service Division
(10-30) account.
                                        Snow & Ice Expenditures


                   MERGED THIS BUDGET INTO THE SERVICE DIVISION (10-30) BUDGET
                                EFFECTIVE WITH THE 2003 BUDGET

                                            2002          2003           2003           2004
                                            Actual       Budget        Projected       Budget

10-35   Snow & Ice Expenditures

  101   Salaries                               90,380              0               0             0
  102   Overtime                                4,657              0               0             0

           Subtotals                           95,037              0               0             0

  205   Legal Publications & Printing             425              0               0             0
  206   Insurance and Surety Bonds                504              0               0             0
  212   Other Contractual Services              3,922              0               0             0
  219   Travel & Training                       1,065              0               0             0

           Subtotals                            5,916              0               0             0

  302   General Supplies & Materials            6,986              0               0             0
  303   Equipment Expense                       2,303              0               0             0

           Subtotals                            9,289              0               0             0

  401   New Equipment                          25,722              0               0             0

           Subtotals                           25,722              0               0             0


        Department Total                    $135,964              $0           $0               $0
DEPARTMENT: STREET SIGNS & SIGNALS
ACCOUNT NUMBER: 10-37
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

        Effective with the 2003 Budget, the Street Signs and Signals budget was merged with the Service
Division (10-30) budget.
                                Street Signs & Signals Expenditures


                 MERGED THIS BUDGET INTO THE SERVICE DIVISION (10-30) BUDGET
                              EFFECTIVE WITH THE 2003 BUDGET

                                              2002         2003           2003           2004
                                              Actual      Budget        Projected       Budget

10-37   Street Signs & Signals Expenditures

  101   Salaries                                 41,148             0               0             0
  102   Overtime                                  1,926             0               0             0
  103   Seasonal/Part-Time                        5,278             0               0             0

           Subtotals                             48,352             0               0             0

  201   Communication                                17             0               0             0
  206   Insurance and Surety Bonds                  504             0               0             0
  208   Light & Power                            24,058             0               0             0
  210   Professional Services                        40             0               0             0
  211   Rentals                                     540             0               0             0
  212   Other Contractual Services                2,284             0               0             0
  219   Travel & Training                           398             0               0             0

           Subtotals                             27,841             0               0             0

  302   General Supplies & Materials             17,995             0               0             0
  303   Equipment Expense                         5,414             0               0             0

           Subtotals                             23,409             0               0             0

  401   New Equipment                             8,776             0               0             0

           Subtotals                              8,776             0               0             0


        Department Total                      $108,378             $0           $0               $0
DEPARTMENT: BALLFIELD MAINTENANCE
ACCOUNT NUMBER: 10-38
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        The primary goal of the Parks Department is to provide the citizens of Hays with safe, clean, and
 aesthetically pleasing areas for recreational and leisure activities that are accessible to everyone.

 2004 Objectives:
 • Improve ballfield facilities with a focus on safety and user needs.
 • Design a Master Plan for Pratt-Optimist soccer fields focusing on turf conditions and irrigation.
 • Utilize civic group matching funds to obtain and install a new playground unit for Glassman Ballfields.

 Budget Highlights: Effective in May, 2003, Ballfield Maintenance is set up as a separate budget under
 the Parks Department. There are no Salaries or Seasonal/Part Time personnel-related expenditures in
 this budget. The Communication line item is used for cellular phone expenditures for the Ballfield
 Maintenance Foremen. Heat and Light and Power expenditures pertain to the ballfield facilities. The
 Rentals line item includes funding for renting outside equipment as needed for maintenance of the
 ballfields. Other Contractual Services includes building repairs and removals ($1,000), electrical repairs
 ($2,800), landfill charges ($700), and miscellaneous expenditures ($300). General Supplies and
 Materials includes items such as asphalt, rock, concrete, and sand; buildings, fence, and sign materials;
 electrical, plumbing, and janitorial supplies and other general supply needs. Equipment Expense
 includes funding for small equipment and tool repairs and supplies. There is a Uniforms budget set aside
 for the Ballfield Maintenance Foremen. Repairs to Buildings and Structures does include funding for
 general facility repairs. Chemicals are used for plant fertilizer and pest control. New Equipment
 includes a tiller with a three-part attachment ($2,700) and two weed eaters ($400).
                                 Ballfield Maintenance Expenditures


                                             2002           2003           2003           2004
                                             Actual        Budget        Projected       Budget

10-38   Ballfield Maintenance Expenditures

  201   Communication                                  0             0               0         800
  207   Heat                                           0             0               0       1,000
  208   Light & Power                                  0             0               0       5,500
  211   Rentals                                        0             0               0         500
  212   Other Contractual Services                     0             0               0       4,800

           Subtotals                                   0             0               0      12,600

  302   General Supplies & Materials                   0             0               0      14,000
  303   Equipment Expense                              0             0               0       2,000
  304   Uniforms                                       0             0               0         100
  305   Repairs to Bldgs & Structures                  0             0               0       2,000
  306   Chemicals                                      0             0               0       6,400

           Subtotals                                   0             0               0      24,500

  401   New Equipment                                  0             0               0       3,100

           Subtotals                                   0             0               0       3,100


        Department Total                              $0            $0           $0       $40,200
DEPARTMENT: FLOOD STRUCTURE AND STORM SEWER MAINTENANCE
ACCOUNT NUMBER: 10-39
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

      Effective with the 2003 Budget, the Flood Structure and Storm Sewer Maintenance budget was
merged with the Service Division (10-30) account.
                       Flood Structure & Storm Sewer Maintenance Expenditures


                 MERGED THIS BUDGET INTO THE SERVICE DIVISION (10-30) BUDGET
                              EFFECTIVE WITH THE 2003 BUDGET

                                          2002             2003           2003           2004
                                          Actual          Budget        Projected       Budget

10-39   Flood Structure & Storm Sewer Maintenance Expenditures

  101   Salaries                              15,599                0               0             0
  103   Seasonal/Part-Time                     2,807                0               0             0

           Subtotals                          18,406                0               0             0

  302   General Supplies & Materials           5,979                0               0             0

           Subtotals                           5,979                0               0             0


        Department Total                    $24,385                $0           $0               $0
DEPARTMENT: PARKS & PLAYGROUNDS
ACCOUNT NUMBER: 10-40
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        The primary goal of the Parks Department is to provide the citizens of Hays with safe, clean, and
 aesthetically pleasing areas for recreational and leisure activities that are accessible to everyone.

 2004 Objectives:

 •    Implement 2004 Park Master Plan objectives.
 •    Design and implement tree planting plans for the next ten (10) years for city parks and greenspace.
 •    Continue work related to the design and implementation of a recreation/fitness trail.

 Budget Highlights: Salaries increased in accordance with 2004 salary adjustments. Seasonals
 decreased due to an evaluation of needs in this personnel area. There is no funding in the Legal
 Publications and Printing line item due to the legal publications being handled by the City Clerk’s Office.
 Other Contractual Services includes the contract for Larks Park at $26,150. This line item also includes
 planned Park Master Plan improvements, which includes $60,000 for irrigation and seeding of Massey
 Park. Other general needs in this line item include electrical repairs, horticultural services, landfill charges,
 professional memberships, and veterinarian service. There is a reduction in General Supplies and
 Materials, which is largely due to further evaluation of needs in this area. Uniforms does show a reduction
 due to purchasing employee uniforms in 2003 and not using a cleaning and uniform supply company.
 Repairs to Buildings and Structures includes funding for three additional roof panels on the greenhouse
 structure. There is a decrease in the Chemicals line item, which is largely due to removing ballfield
 maintenance chemicals out of the Parks and Playgrounds budget. New Equipment includes two
 chainsaws ($700), two weed eaters ($200), a playground unit ($27,000), a seeder-airiator with three-part
 attachment ($7,000), an auger attachment ($3,500), a bucket with grappler for skid steer loader ($4,000),
 and a backhoe attachment for the Case 245 ($8,000). Buildings and Structures includes funding to
 install sidewalks and an Arbor Shade area ($15,000), as well as a shelter house/gazebo ($16,000) in
 Massey Park. These are planned activities involving the Park Master Plan.




                                            POSITION ALLOCATIONS

Director of Parks                               1.00        Horticulturist             1.00

Parks Supervisor                                1.00        Admin. Secretary           1.00

Parks Technician                                2.00        Seasonal - 12

Ballfield Facilities Foreman                    1.00

Maintenance Worker                              4.00

Cemetery Caretaker                              1.00        TOTAL FTEs                12.00
                                   Parks and Playgrounds Expenditures


                                             2002         2003            2003         2004
                                             Actual      Budget         Projected     Budget

10-40   Parks and Playgrounds Expenditures

  101   Salaries                               232,147     315,400         286,500      339,600
  102   Overtime                                 1,145       1,000           2,700        1,000
  103   Seasonal/Part-Time                      56,681      71,700          61,700       61,500

           Subtotals                           289,973     388,100         350,900      402,100

  201   Communication                            2,381       2,700           2,200        1,800
  205   Legal Publications and Printing          1,307       1,000             500            0
  206   Insurance and Surety Bonds               9,537           0               0            0
  207   Heat                                     2,233       2,000           2,700        2,700
  208   Light & Power                           13,423      15,000          14,000       11,000
  210   Professional Services                    5,908      15,000               0            0
  211   Rentals                                  1,761       1,000           1,500        1,500
  212   Other Contractual Services             197,591     184,000         184,000      100,000
  219   Travel & Training                        2,612       2,500           2,500        3,100

           Subtotals                           236,753     223,200         207,400      120,100

  301   Office Supplies                            630         600             400          600
  302   General Supplies & Materials            59,260      45,000          44,500       28,300
  303   Equipment Expense                       39,381       5,000           5,000        5,000
  304   Uniforms                                 4,854       4,200           4,100        1,000
  305   Repairs to Bldgs & Structures           17,801       4,000           5,000        6,000
  306   Chemicals                                7,980      11,500           7,900        9,400

           Subtotals                           129,906      70,300          66,900       50,300

  401   New Equipment                           93,140       3,500            4,400      50,400
  403   Buildings and Structures                 5,423       5,000            5,700      31,000

           Subtotals                            98,563       8,500          10,100       81,400


        Department Total                     $755,195     $690,100       $635,300     $653,900
DEPARTMENT: SWIMMING POOL
ACCOUNT NUMBER: 10-41
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
      To maintain safe and sanitary public swimming pools for summer recreational activity.

 2004 Objectives:
 • To reduce expenditures at the Hays Aquatic Park

     Performance Measures for Daily Average Attendance
                   2000         2001         2002                     2003             2004
                   Actual       Actual       Actual                   Estimate         Projected
     Aquatic Park  955.8        865          820                      800              800
     Wilson Pool   45.6         36.6         34                       32               32
     Sunrise Pool  20           (Pools       -                        -                -
     Massey Pool   9.88         removed in   -                        -                -
                                2001)


 Budget Highlights: Expenditures in this budget are for the general operations involving Wilson Pool and
 the Hays Aquatic Park. Travel and Training includes expenditures for training opportunities involving
 pool operations for the Pool Technician. Repairs to Buildings and Structures has increased and
 represents general upkeep for the pools. The Chemicals line item has decreased and is more in line with
 historical records involving usage. The Buildings and Structures line item includes funding for repairs to
 the Wilson Pool door jams and restroom plumbing repairs. Other Contractual Services does include
 monies budgeted for a possible loss involving pool operations at the Hays Aquatic Park. The City of Hays
 contracts with the Hays Recreation Commission (HRC) for pool operations.
                                        Swimming Pool Expenditures


                                              2002          2003          2003           2004
                                              Actual       Budget       Projected       Budget

10-41   Swimming Pool Expenditures

  101   Salaries                                 17,189             0               0            0
  103   Seasonal/Part-Time                        6,706             0               0            0

           Subtotals                             23,895             0               0            0

  205   Legal Publications and Printing              61          300           200            200
  206   Insurance and Surety Bonds                5,460        4,800             0              0
  207   Heat                                     26,074       30,000        30,000         30,000
  208   Light & Power                            33,982       35,000        35,000         35,000
  211   Rentals                                     130            0             0            400
  212   Other Contractual Services               36,547       40,000        20,000         20,000
  219   Travel & Training                             0        1,200             0          1,500

           Subtotals                            102,255      111,300        85,200         87,100

  302   General Supplies & Materials              7,423        6,000         5,500          6,000
  303   Equipment Expense                           136        2,000         1,500          1,000
  305   Repairs to Bldgs & Structures             3,532        2,000         4,000          4,000
  306   Chemicals                                25,195       32,000        30,000         30,000

           Subtotals                             36,285       42,000        41,000         41,000

  403   Buildings and Structures                       0            0               0      21,000

           Subtotals                                   0            0               0      21,000


        Department Total                      $162,435     $153,300      $126,200       $149,100
DEPARTMENT: CEMETERIES
ACCOUNT NUMBER: 10-42
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

         In 2003, the management of the cemetery was merged into the Parks Department. At this time, a
 review is being completed to determine future objectives relating to the cemetery.

 Budget Highlights: In 2003, no funds are being shown as budgeted for the Cemeteries budget due to this
 fund being combined with the Public Works – Service Division. Effective in May, 2003, the Cemeteries
 division did merge under the Parks Department. Expenditures allocated under Cemeteries includes
 Communication, which represents the expenses for telephone services at the Mt. Allen Cemetery.
 Electrical costs for the Mt. Allen storage shed are included in this budget under the Power line item.
 Expenditures under Rentals are for trailers, power augers, and other needed equipment for maintaining the
 Cemetery. Other Contractual Services includes funding for outsourcing for the sharpening of mower
 blades and trimming tools during the summer months when time is limited for employees to perform such
 duties. It also includes funding for services required to make repairs to stones and bases, as well as
 services for the application of seed and chemicals on both cemeteries. The General Supplies and
 Materials line item includes expenditures for weed control chemicals, tools, concrete, weed eater supplies,
 lawn hose, and any other general supplies needs. Equipment Expense is for small equipment repairs and
 supplies. There is funding for Uniforms and Repairs to Buildings and Structures, including funding for
 general landscaping responsibilities.
                                        Cemeteries Expenditures


               2003: MERGED THIS BUDGET INTO THE SERVICE DIVISION (10-30) BUDGET

                 2004: CEMETERIES BECAME A DIVISION OF THE PARKS DEPARTMENT

                                                 2002         2003          2003           2004
                                                 Actual      Budget       Projected       Budget

10-42   Cemeteries Expenditures

  101   Salaries                                   33,449             0               0            0
  102   Overtime                                      643             0               0            0
  103   Seasonal/Part-Time                          4,001             0               0            0

           Subtotals                               38,093             0               0            0

  201   Communication                                  196                            0         300
  206   Insurance and Surety Bonds                     504            0               0           0
  208   Power                                          625            0               0         600
  210   Professional Services                        1,280            0               0           0
  211   Rentals                                         23            0               0         400
  212   Other Contractual Services                     721            0               0       1,000

           Subtotals                                 3,348            0               0       2,300

  302   General Supplies & Materials                 1,242            0               0       3,500
  303   Equipment Expense                            3,038            0               0       1,500
  304   Uniforms                                       273            0               0         100
  305   Repairs to Bldgs & Structures                  464            0               0         500
  309   Landscaping                                    819            0               0       1,000

           Subtotals                                 5,835            0               0       6,600


        Department Total                          $47,277         $0             $0         $8,900
DEPARTMENT: GOLF COURSE
ACCOUNT NUMBER: 10-43
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

       The Golf Course budget provides funding for the maintenance and continued development of the Fort
 Hays Municipal Golf Course.

 2004 Objectives:

 •   Make necessary improvements to the front-nine involving irrigation, tee-boxes, and greens.
 •   Replace nursery trees that were planted throughout the course during the 2003 season.

 Budget Highlights: There is a slight increase in Light and Power, which reflects inflationary costs. Other
 Contractual Services does show a small decrease due to estimated reductions in building repairs and Pro
 Shop operations. Repairs to Buildings and Structures includes funding for making necessary improvements
 to the front nine involving irrigation, tee boxes and greens. New Equipment includes a lease payment for the
 Golf Course mowing equipment, with the last scheduled payment to be made in 2004. Buildings and
 Structures includes a cart shed lease payment, which is scheduled to end in 2005.
                                          Golf Course Expenditures


                                              2002          2003           2003           2004
                                              Actual       Budget        Projected       Budget

10-43   Golf Course Expenditures

  101   Salaries                                 17,907              0               0            0

           Subtotals                             17,907              0               0            0

  201   Communications                            1,913        1,300          2,000          2,000
  205   Legal Publications and Printing               0          100              0              0
  206   Insurance and Surety Bonds                1,764            0              0              0
  207   Heat                                        837        2,000          1,100          1,200
  208   Light & Power                            11,984       11,600         12,400         12,500
  211   Rentals                                     505          500          1,000            500
  212   Other Contractual Services              138,704      152,300        146,000        150,000

           Subtotals                            155,707      167,800        162,500        166,200

  301   Office Supplies                             227          500            400            400
  302   General Supplies & Materials             14,787       12,100         12,000         12,000
  303   Equipment Expense                        10,745        1,000          1,000          1,000
  305   Repairs to Bldgs & Structures            15,350       35,000         35,000         32,000
  306   Chemicals                                 3,593       23,000         23,000         24,000

           Subtotals                             44,702       71,600         71,400         69,400

  401   New Equipment                            43,042       43,000         43,000         43,000
  403   Buildings and Structures                 12,326       12,800         12,800         12,800

           Subtotals                             55,368       55,800         55,800         55,800


        Department Total                      $273,684      $295,200      $289,700       $291,400
DEPARTMENT: SOCIAL SERVICES
ACCOUNT NUMBER: 10-44
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        The Social Services budget includes the City’s contribution to agencies who provide various social
 services within the City. Effective with the 2004 Budget, Resolution #440 was passed by the City
 Commission. Excerpts of this Resolution are as follows:

         Section 3. Annual funding for said accounts shall be initially fixed at the following amounts: Social
         Services - $151,750; Economic Development - $220,000; and Quality of Life - $27,900; provided
         that, under the annual budget process, the Governing Body, at its discretion, may change funding
         for one or all of the accounts in order to account for inflation or extraordinary circumstances.

         Section 4. Requests for funding from said accounts shall be submitted to a certain advisory
         committee, established by the City, and in conjunction with the City Manager and City staff, said
         committee shall make funding recommendations to the Governing Body for its final approval.

 Budget Highlights: The City Commission has allocated $151,750 into the Other Contractual Services line item for
 Social Service agency requests.

 Other Contractual Services                       2000          2001         2002          2003         2004
                                                  Budget        Budget       Budget        Budget       Budget
 Local Agency Funding (Care Council)
 (aka Human Resource Committee)                   $ 35,000      $ 42,500     $ 42,500      $   42,500   $ 40,000
 First Call For Help                              $      0      $      0     $      0      $   15,000   $ 25,000
 DSNWK Access Van                                 $ 13,500      $ 15,000     $ 15,000      $        0   $ 76,750
 Senior Citizen Center                            $      0      $      0     $ 6,000       $   10,000   $ 10,000
 Total – Other Contractual Services:              $ 48,500      $ 57,500     $ 63,500      $   67,500   $151,750


 Transfer to Elderly Transportation               $ 10,800      $   7,900    $ 14,100      $ 45,000     $          0
                                        Social Services Expenditures


                                               2002           2003         2003        2004
                                               Actual        Budget      Projected    Budget

10-44   Social Services Expenditures

  212   Other Contractual Services                48,500        67,500       67,500     151,750
  229   Transfer - Elderly Transportation         14,100        45,000       45,000           0

           Subtotals                              62,600       112,500      112,500     151,750


        Department Total                        $62,600      $112,500     $112,500    $151,750
DEPARTMENT: ECONOMIC DEVELOPMENT
ACCOUNT NUMBER: 10-45
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
         The Economic Development budget assists various agencies involved with supporting and trying to
 make the local economy grow. The budget also includes financial support for projects designed to help the
 City grow and develop. Effective with the 2004 Budget, Resolution #440 was passed by the City Commission.
 Excerpts of this Resolution are as follows:

        Section 3. Annual funding for said accounts shall be initially fixed at the following amounts: Social
        Services - $151,750; Economic Development - $220,000; and Quality of Life - $27,900; provided that,
        under the annual budget process, the Governing Body, at its discretion, may change funding for one
        or all of the accounts in order to account for inflation or extraordinary circumstances.

        Section 4. Requests for funding from said accounts shall be submitted to a certain advisory committee,
        established by the City, and in conjunction with the City Manager and City staff, said committee shall
        make funding recommendations to the Governing Body for its final approval.

 Budget Highlights: The City Commission has allocated $220,000 into the Other Contractual Services line
 item for Economic Development agency requests.

 Other Contractual Services includes funding as follows:

Organization/Purpose of Funding                  2000          2001        2002        2003        2004

1. FHSU Scholarship Program                      $100,000      $100,000    $100,000    $ 75,000    $100,000
2. Ellis County Coalition – Econ. Dev.           $ 60,000      $ 70,000    $ 70,000    $ 70,000    $ 70,000
3. Ellis County Historical Society**             $ 6,500       $ 6,500     $ 7,500     $ 8,000     $      0
4. Hays Arts Council**                           $ 4,500       $ 4,500     $ 5,000     $ 6,000     $      0
5. Fly Hays Campaign (Ellis Co. Coalition)*      $ 15,000      $ 15,000    $ 15,000    $      0    $      0
6. “Western KS We Appreciate You”
   Campaign (Ellis County Coalition)             $      0      $ 10,000    $ 10,000    $       0   $      0
7. Wild West Festival**                          $ 9,500       $ 9,500     $ 9,500     $   9,500   $      0
8. Sykes Rebate (Final Year – 2002)              $ 35,000      $ 35,000    $ 35,000    $       0   $      0
9. Ellis Co. “Living Wage” Survey                $      0      $      0    $ 20,000    $       0   $      0
10.Economic Development Staff
   (Shared with Coalition/Chamber)               $         0   $   7,000   $   7,000   $      0    $      0
11. Subsidized Low-income Loan Program
    for Façade Imp. – Downtown Dev.              $         0   $      0    $ 15,000    $      0    $      0
12. Downtown Rehab Design Assistance             $         0   $      0    $ 15,000    $      0    $      0
13. Downtown Development (NDC)                   $         0   $ 30,000    $      0    $      0    $      0
14. Sister Cities Advisory Board**               $         0   $      0    $      0    $ 4,900     $      0
15. Downtown Hays Development Corp. (DHDC)       $         0   $      0    $      0    $ 15,000    $ 50,000

Total Allocations – Other Contractual Serv.      $230,500      $287,500    $309,000    $188,400    $220,000
                                Economic Development Expenditures


                                            2002         2003         2003        2004
                                            Actual      Budget      Projected    Budget

10-45   Economic Development Expenditures

  210   Professional Services                     305           0            0           0
  212   Other Contractual Services            327,645     188,400      188,400     220,000
  219   Travel & Training                         463           0            0           0
  226   Downtown Devel. Contribution           52,107           0            0           0

          Subtotals                           380,520     188,400      188,400     220,000


        Department Total                    $380,520    $188,400     $188,400    $220,000
DEPARTMENT: QUALITY OF LIFE
ACCOUNT NUMBER: 10-46
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        Effective with the 2004 Budget, the Quality of Life budget was created. The funds included in this
 account were previously reflected in the Economic Development budget. The Quality of Life budget assists
 various agencies involved with improving the quality of life in the city of Hays. Effective with the 2004
 Budget, Resolution #440 was passed by the City Commission. Excerpts of this Resolution are as follows:

          Section 3. Annual funding for said accounts shall be initially fixed at the following amounts: Social
          Services - $151,750; Economic Development - $220,000; and Quality of Life - $27,900; provided
          that, under the annual budget process, the Governing Body, at its discretion, may change funding
          for one or all of the accounts in order to account for inflation or extraordinary circumstances.

          Section 4. Requests for funding from said accounts shall be submitted to a certain advisory
          committee, established by the City, and in conjunction with the City Manager and City staff, said
          committee shall make funding recommendations to the Governing Body for its final approval.

  Budget Highlights: The City Commission has allocated $27,900 into the Other Contractual Services
  line item for Quality of Life agency requests.

  Other Contractual Services includes funding as follows:

     Organization/Purpose of Funding                              2004

     1.   Ellis County Historical Society                     $   8,000
     2.   Hays Arts Council                                   $   6,000
     3.   Wild West Festival                                  $   9,500
     4.   Sister Cities Advisory Board                        $   4,400

     Total Allocations – Other Contractual Services           $ 27,900
                                       Quality of Life Expenditures

   THIS ACCOUNT WAS CREATED EFFECTIVE WITH THE 2004 BUDGET. THESE FUNDS WERE PREVIOUSLY
                      INCLUDED IN THE ECONOMIC DEVELOPMENT BUDGET.



                                              2002           2003           2003           2004
                                              Actual        Budget        Projected       Budget

10-46   Quality of Life Expenditures

  212   Other Contractual Services                      0             0               0      27,900

           Subtotals                                    0             0               0      27,900


        Department Total                               $0            $0           $0       $27,900
OTHER
 LEVY
FUNDS
                                             City of Hays, Kansas
                                       General Obligation Bond Payments

                             Annual Debt Service - Existing and CIP Bonds



                $2,000,000

                $1,750,000

                $1,500,000
Debt Payments




                $1,250,000

                $1,000,000

                 $750,000

                 $500,000

                 $250,000

                       $0
                         2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

                                                                                 Year

                                             Existing Bonds (net of special assessments)             Estimated CIP Bonds




                                                           NOTE: Information updated July, 2003.
DEPARTMENT: BOND AND INTEREST
ACCOUNT NUMBER: 12-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
       The Bond and Interest budget contains the funds necessary to service the City’s general obligation
 bonded indebtedness.

 Budget Highlights:

 Revenues: Ad Valorem Property Tax: For 2004, the mill levy will decrease slightly. Special
 Assessments – Pursuant to KSA 12-6A-01, cities are allowed to form special assessment districts to
 assess property owners within such districts for improvements made. The City uses special assessments
 to fund the installation of water, sewer, and streets in new developing areas of the community as well as
 to pay for improvements to existing streets. In 2004, special assessment revenue will increase by
 $20,000. Motor Vehicle Tax: For 2004, this revenue increased by $23,200 as per projections received
 from the Ellis County Treasurer. Recreation Vehicle Tax: For 2004, this revenue increased by $400 per
 the Ellis County Treasurers projection. Back Taxes: Revenue remains the same. 16/20 M Truck Tax:
 A $200 decrease is projected. Transfer In - Bond Payment of $17,800 to offset the bonding expense of
 the Service Building Expansion.

 Expenditures: The General Obligation debt payment will remain the same as 2003. New projects
 bonded in 2003 include the 2003 sidewalk ramps, 43rd Street Water and Sewer, 41st Street Plaza 4th
 Addition, Vine Street resurfacing (13th to Bypass), Vine Street signals (8th to 27th), 8th Street reconstruction
 and Hall Street reconstruction.
                                                     Bond and Interest
                                                  Revenues & Expenditures

                                                          2002          2003           2003         2004
                                                          Actual       Budget        Projected     Budget

12          Bond & Interest

     0010   Cash Balance as of Jan 1                        276,585      166,841        207,521      30,882

     0600   Bond & Interest Revenues

     0601   Ad Valorem Property Tax                       1,092,329    1,184,798      1,185,000    1,269,918
     0604   Special Assessments                             218,503      257,000        247,000      277,000
     0605   Motor Vehicle Tax                               200,008      139,200        139,200      162,400
     0607   Recreational Vehicle Tax                          2,213        1,100          1,100        1,500
     0608   Back Taxes                                       18,680        5,000          5,000        5,000
     0611   16/20 M Truck Tax                                   792          900            900          700
     0701   Miscellaneous Revenue                             5,443          300            300          300
     0704   Transfer In - Pool Tax                          697,900            0              0            0
     0705   Transfer In - Bond Pymt. - Serv. Bldg. Exp.      23,500       17,800         17,800       17,800

            Total Revenues                                2,259,368    1,606,098      1,596,300    1,734,618

            Total Available Funds                         2,535,953    1,772,939      1,803,821    1,765,500


            Bond & Interest Expenditures

     211    Cash Basis Reserve                                     0       60,000         60,000      60,000
     212    Other Contractual Services                             1          300            300         300
     220    Bond Principal                                 1,015,000    1,210,000      1,210,000   1,195,000
     221    Interest Coupons                                 464,932      502,639        502,639     510,200
     222    Pool Bond Principal                              685,000            0              0           0
     223    Pool Interest Coupons                             12,844            0              0           0
     224    Interest on Temporary Note                       150,655            0              0           0

            Total Projected Expenditures                   2,328,431    1,772,939      1,772,939   1,765,500

            Unreserved Fund Balance                        $207,521             $0      $30,882             $0


            Mill Levy Information                                           2003                        2004

            Fund Requirements                                          1,184,798                   1,269,918
            Add for Delinquent Taxes .030                                 35,544                      38,098

            Total Ad Valorem Tax in Dollars                            1,220,342                   1,308,016

            Rate of Levy in Mills                                           9.35                        9.29
DEPARTMENT: LIBRARY
ACCOUNT NUMBER: 14-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        The Library budget contains the funds for operation of the Library, which is a separate agency from
the City of Hays. The Library budget has a mill levy limit of 6 mills.
                                                 Library
                                          Revenues & Expenditures


                                             2002           2003           2003        2004
                                             Actual        Budget        Projected    Budget

14      Library

 0010   Cash Balance as of Jan 1                32,758        15,827         49,062     33,235

 0600   Library Revenues

 0601   Ad Valorem Property Tax               738,976       753,000         753,000    778,065
 0605   Motor Vehicle Tax                     104,103        94,200          94,200    104,200
 0607   Recreational Vehicle Tax                1,145           800             800      1,000
 0608   Back Taxes                             10,298         5,000           5,000      5,000
 0611   16/20 M Truck Tax                         513           400             400        500

        Total Revenues                        855,035       853,400         853,400    888,765

        Total Available Funds                 887,793       869,227         902,462    922,000


        Library Expenditures

 212    Other Contractual Services             838,731       869,227        869,227     922,000


        Total Projected Expenditures           838,731       869,227        869,227     922,000

        Unreserved Fund Balance               $49,062               $0      $33,235        ($0)




        Mill Levy Information                                   2003                       2004

        Fund Requirements                                   753,000                    778,065
        Add for Delinquent Taxes .040                        30,120                     31,123

        Total Ad Valorem Tax in Dollars                     783,120                    809,188

        Rate of Levy in Mills                                   6.00                      5.75
DEPARTMENT: LIBRARY EMPLOYEE BENEFIT
ACCOUNT NUMBER: 16-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
       The Library Employee Benefit budget contains allocated funds for Library employee benefits. This
budget is maintained by the Library staff.
                                          Library Employee Benefit
                                          Revenues & Expenditures


                                              2002          2003           2003        2004
                                              Actual       Budget        Projected    Budget

16      Library Employee Benefit

 0010   Cash Balance as of Jan 1                 8,883         2,952          3,656        704

 0600   Library Employee Benefit Revenues

 0601   Ad Valorem Property Tax                 63,921        73,348         73,348     86,596
 0605   Motor Vehicle Tax                        2,265         8,100          8,100     10,100
 0607   Recreational Vehicle Tax                    22           100            100        100
 0608   Back Taxes                                 517           400            400        400
 0611   16/20 M Truck Tax                           47           100            100        100


        Total Revenues                          66,773        82,048         82,048     97,296

        Total Available Funds                   75,656        85,000         85,704     98,000


        Library Employee Benefit Expenditures

 212    Other Contractual Services               72,000       85,000         85,000      98,000


        Total Projected Expenditures             72,000       85,000         85,000      98,000

        Unreserved Fund Balance                 $3,656              $0         $704        ($0)




        Mill Levy Information                                   2003                       2004

        Fund Requirements                                     73,348                    86,596
        Add for Delinquent Taxes .040                          2,934                     3,464

        Total Ad Valorem Tax in Dollars                       76,282                    90,060

        Rate of Levy in Mills                                   0.58                      0.64
DEPARTMENT: AIRPORT
ACCOUNT NUMBER: 20-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
           The Airport budget contains funds for the operation and maintenance of the Hays Regional Airport,
    which has daily commercial services, as well as facilities for general aviation.

    2004 Objectives

    •   Pavement Overlay of Runway 16-34.
    •   Increasing commercial boardings to over 10,000 passengers per year.
    •   Establishing recreational charter flights.
    •   Establishing a productive, well-rounded Fixed Base Operating System.
    •   Hangar A-8 and A-10 restoration.
    •   Property Acquisition – Industrial Park north of the Airport.
    •   Build six (6) T-hangars.
    •   Establish a permanent Eagle Med helicopter hangar.
    •   Evaluate emergency equipment and preparedness.

    Budget Highlights:

    Revenues: Ad Valorem Property Tax: For 2004, the mill levy will remain at 1.00 mill, the same level as
    2003. Revenue for these funds are predicted to have minimal change. Licenses: In 2004, license
    revenue will decrease due to the loss of one fixed base operator. Landing Fees: As set by the City
    Commission, commercial airlines that operate at the Hays Regional Airport pay a landing fee of $2.50 per
    trip. During 2004 the landing fee revenue is based on two flights per day going west and two flights per
    day going east. Rentals: As set by the City Commission, businesses renting space at the Airport
    Terminal are charged a monthly rate, which varies, based on the space utilized. Also in this account is
    revenue from hangar leases, which is at a rate of 15¢ per square foot. For 2004, this revenue is projected
    to increase due to Transportation Security Administration office rental and Fixed Base Operator rental.
    This revenue is projected to increase to $28,600. Farming Leases: As set by the City Commission, the
    rate per acre for airport grounds that are leased out ranges from $15.00 to $26.00 per acre. In 2004, the
    farming lease revenue is expected remain the same. Gasoline Sales: As set by the City Commission, a
    flowage fee per gallon for aviation fuel and per gallon for jet fuel is collected on all fuel sold at the Hays
    Regional Airport. The flowage fee increased from 2¢ per gallon to 5¢ per gallon for aviation fuel in 1998.
    For 2004, this revenue is expected to remain the same. Miscellaneous Revenues: As set by the City
    Commission, there are various revenues which are received from vending machine sales and rental
    space on the information board at the Hays Regional Airport. For the 2004 Budget, this revenue is
    expected to remain the same.




                                           PERSONNEL ALLOCATIONS

Airport Manager                                  1.00

Maintenance Worker                               1.00




TOTAL FTEs                                       2.00
DEPARTMENT: AIRPORT - Page 2
ACCOUNT NUMBER: 20-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
  Budget Highlights (continued):

  Expenditures: Salaries increased in accordance with the 2004 salary adjustments. Transfer –
  Employee Benefit includes transferred funds for Airport employee benefits. Transfers cover items such
  as employee retirement, social security, workers compensation, unemployment compensation, and
  health insurance. There is a slight increase for Heat and Light and Power to reflect inflationary costs.
  Other Contractual Services does show a decrease, which is largely reflective of the Fixed Base
  Operator (FBO) taking over the weather computer lease and cancellation of two other service contracts.
  Contingency has increased in this account and represents the cash carryover from the previous year.
  The Transfer to General Fund – Operating line item has been combined with the Transfer - General
  Fund (Info Tech) line item and is reflective of expenditures occurring in other centralized locations in
  the General Fund. Examples of these transfer expenditures include funding for the Airport vehicles,
  postage needs, insurance coverage, and other general expenditures. Uniforms has been reduced due
  to purchasing employee uniforms and not using the uniform rental and cleaning company. Repairs to
  Buildings and Structures includes $5,000 allocated for runway and taxiway painting projects. The
  Promotions line item includes funds allocated for the Fly Hays Program. New Equipment includes
  $10,000 for a generator and $2,000 for a defibrillator for the Airport.
                                                   Airport Revenues


                                                      2002             2003           2003        2004
                                                      Actual          Budget        Projected    Budget

20      Airport

 0010   Cash Balance as of Jan 1                        229,991        193,691         226,128    193,128

 0600   Airport Revenues

 0601   Ad Valorem Property Tax                         122,916        125,000         125,000    135,962
 0605   Motor Vehicle Tax                                17,440         15,700          15,700     17,300
 0607   Recreational Vehicle Tax                            152            100             100        200
 0608   Back Taxes                                        1,752          1,000           1,000      1,000
 0611   16/20 M Truck Tax                                    85            100             100        100
 0618   Licenses                                          4,400          6,100           5,500      4,400
 0655   Landing Fees (Air Midwest & Great Lakes)         12,573          8,000           8,000      8,000
 0656   Rentals                                          20,279         20,000          24,000     28,600
 0657   Farming (Leases)                                  7,546         12,000          12,000     12,000
 0693   Gasoline Sales                                   17,323         18,000          18,000     18,000
 0701   Miscellaneous Revenue                            12,221          3,000           3,000      3,000
 0705   Prior Year Encumbrance                              313              0               0          0

        Total Revenues                                  217,000        209,000         212,400    228,562

        Total Available Funds                           446,991        402,691         438,528    421,690

        Total Projected Expenditures                   $220,863       $402,691       $245,400    $421,690

        Unreserved Fund Balance                        $226,128                $0    $193,128         ($0)




        Mill Levy Information                                             2003                        2004

        Fund Requirements                                              125,000                    135,962
        Add for Delinquent Taxes .040                                    5,000                      5,438

        Total Ad Valorem Tax in Dollars                                130,000                    141,400

        Rate of Levy in Mills                                             1.00                       1.00
                                                 Airport Expenditures


                                                     2002           2003            2003           2004
                                                     Actual        Budget         Projected       Budget

20         Airport Expenditures

     101   Salaries                                     75,612           71,100       71,100         77,900
     102   Overtime                                      1,656            1,500        1,500          1,500
     129   Transfer - Employee Benefit                  23,000           25,200       25,200         26,500

              Subtotals                                100,268           97,800       97,800        105,900

 201       Communication                                 3,523            3,500        3,600          3,700
 205       Legal Publications and Printing                 296              600          600            600
 206       Insurance and Surety Bonds                    6,677                0            0              0
 207       Heat                                          3,271            6,000        6,500          7,000
 208       Light & Power                                15,992           16,000       16,500         17,000
 210       Professional Services                           208            1,000        1,000          1,000
 212       Other Contractual Services                   20,473           22,000       20,700         19,000
 219       Travel & Training                             2,519            3,500        3,500          3,400
 228       Contingency                                       0          156,391            0        196,590
 230       Transfer - General Fund (Info Tech)           5,400            6,100        6,000              0
 233       Transfers to Gen. Fund - Operating                0           21,600       21,600         28,300

              Subtotals                                 58,358          236,691       80,000        276,590

 302       General Supplies & Materials                  7,593            7,500        7,400          7,400
 303       Equipment Expense                             3,683                0            0              0
 304       Uniforms                                        276              700          700            100
 305       Repairs to Bldgs. & Structures               34,944           45,000       44,600          5,000
 314       Promotions                                        0           15,000       14,900         14,700

              Subtotals                                 46,496           68,200       67,600         27,200

     401   New Equipment                                15,742               0                0      12,000

              Subtotals                                 15,742               0                0      12,000


           Department Total                          $220,863      $402,691        $245,400       $421,690
DEPARTMENT: SPECIAL FIRE EQUIPMENT
ACCOUNT NUMBER: 22-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

         The Special Fire Equipment budget contains funds for the replacement of Fire Department
  equipment and apparatus. The goal of this fund is to replace fire trucks after 20-years of service, staff
  vehicles after 10-years of service and light trucks after 15-years of service.


  2004 Objectives:

  •    To make the third of four annual payments on the 2002 pumper ladder truck ($126,900).
  •    To maintain a cash reserve for contingencies ($100,000).

  Budget Highlights:

  Revenues: For 2004, this budget will receive revenue equal to one mill.

  Expenditures: There is an increase in Contingency in this account. The New Equipment line item
  includes the third scheduled lease payment for the 104-foot Quint aerial apparatus. Payment history
  includes a $100,000 down payment being made in 2001, with subsequent lease payments of $126,900
  made in 2002, 2003, and 2004. This equipment is scheduled for a final payment in 2005, with a total cost
  (including financing) at an estimated $600,000.
                                           Special Fire Equipment
                                          Revenues & Expenditures


                                              2002          2003           2003        2004
                                              Actual       Budget        Projected    Budget

22      Special Fire Equipment

 0010   Cash Balance as of Jan 1                 96,401     101,983         106,905    120,963

 0600   Special Fire Equipment Revenues

 0601   Ad Valorem Property Tax                 122,916     125,000         125,000    136,000
 0605   Motor Vehicle Tax                        12,950      15,700          15,700     17,300
 0607   Recreational Vehicle Tax                    142         100             100        200
 0608   Back Taxes                                1,343          58              58         58
 0611   16/20 M Truck Tax                            64         100             100        100


        Total Revenues                          137,416     140,958         140,958    153,658

        Total Available Funds                   233,817     242,941         247,863    274,621


        Special Fire Equipment Expenditures

 228    Contingency                                   0      116,041              0     147,721
 401    New Equipment                           126,912      126,900        126,900     126,900


        Total Projected Expenditures            126,912      242,941        126,900     274,621

        Unreserved Fund Balance                $106,905             $0    $120,963             $0




        Mill Levy Information                                  2003                        2004

        Fund Requirements                                   125,000                    136,000
        Add for Delinquent Taxes .040                         5,000                      5,440

        Total Ad Valorem Tax in Dollars                     130,000                    141,440

        Rate of Levy in Mills                                  1.00                       1.00
DEPARTMENT: EMPLOYEE BENEFIT CONTRIBUTION
ACCOUNT NUMBER: 24-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
      The Employee Benefit Contribution budget includes expenditures for benefits for all employees.

 Budget Highlights:

 Revenues: Ad Valorem Property Tax: For 2004, the mill levy is projected to decrease due to a decrease
 in health insurance costs due to fewer employees. Cobra Payments: Cobra payments have been
 budgeted as a credit appropriation against the health insurance line item instead of a revenue. Pursuant to
 federal law and City policies, recent retirees and those recently terminated from employment are eligible to
 remain on the City’s health insurance plan provided they pay a monthly premium. Terminated employees
 pay premiums directly to the carrier, therefore, this account reflects only retiree payments. There is no
 predicted change in Cobra payments for 2004. The 2004 budgeted health insurance distribution is based
 on a total of 161 full-time employees at a rate of $6,000 per employee. Transfers involving benefits for all
 employees will be received from: Airport, $26,500; Convention & Visitors Bureau, $35,200; Water and
 Sewer, $488,700; Solid Waste, $133,100; Special Highway, $78,800; and Special Alcohol, $3,700 for a
 total of $766,000.

 Expenditures: Salaries increased in accordance with the 2004 salary adjustments. This change in
 employee Salaries produces an increase in Employee Retirement, Social Security, and Unemployment
 Compensation. The City continues to provide Workers Compensation through KMIT (Kansas Municipal
 Insurance Trust). No new estimates are available at this time; therefore, the budget does contain the same
 budgeted amount as 2003. Health Insurance does include $6,000 per employee for 161 employees within
 the City of Hays organization. Other Contractual Services is used for maintenance for the Flex Plan and
 purchasing employee newsletters.
                                          Employee Benefit Contribution
                                            Revenues & Expenditures

                                               2002             2003           2003         2004
                                               Actual          Budget        Projected     Budget

24      Employee Benefit Contribution

 0010   Cash Balance as of Jan 1                  308,391        114,829        331,024     201,124

 0600   Employee Benefit Contribution Revenues

 0601   Ad Valorem Property Tax                   759,790        892,071        892,000     721,976
 0605   Motor Vehicle Tax                         121,075         96,800         96,800     123,400
 0607   Recreational Vehicle Tax                    1,331            800            800       1,100
 0608   Back Taxes                                 11,591          5,000          5,000       5,000
 0611   16/20 M Truck Tax                             603            500            500         500
 0701   Miscellaneous Revenue                       1,878          1,000          1,000       1,000
 0703   Cobra Payments                             18,712         15,000              0           0
 0704   Transfer - All Funds                      662,400        729,400        729,400     766,000


        Total Revenues                         1,577,380       1,740,571      1,725,500    1,618,976

        Total Available Funds                  1,885,771       1,855,400      2,056,524    1,820,100


        Employee Benefit Contribution (All Employees) Expenditures

 106    Employee Retirement                       151,098         208,300        208,300     219,900
 108    Social Security                           399,402         445,000        445,000     446,000
 110    Workers Compensation                      112,108         168,600        168,600     168,600
 111    Unemployment Compensation                   5,262           9,500          9,500       9,600
 112    Health Insurance                          830,481       1,014,000      1,014,000     966,000
 212    Other Contractual Services                  6,395          10,000         10,000      10,000
 229    Transfer - Risk Mgmt Reserve               50,000               0              0           0


        Total Projected Expenditures             1,554,747      1,855,400      1,855,400   1,820,100

        Unreserved Fund Balance                  $331,024               $0    $201,124           ($0)



        Mill Levy Information                                        2003                       2004

        Fund Requirements                                        892,071                    721,976
        Add for Delinquent Taxes .040                             35,683                     28,879

        Total Ad Valorem Tax in Dollars                          927,754                    750,855

        Rate of Levy in Mills                                        7.11                       5.33
SOLID
WASTE
FUND
                   SOLID WASTE
                  EXPENDITURES
   Total Expenditures - $962,600

                                                        Personnel
                                                           28%


                                                                      Communications/
                                                                         Utilities
                                                                           1%




Transfer Activities
       34%



                                                                Contractual/Other
                           Supplies/Equipment                         29%
                                   8%




                                       2004

 EXPLANATION: 2004 Activities include a redistribution of expenditures in several
 areas. For example, any expenditures city-wide for vehicle and/or equipment repair will
 be taken out of the Equipment and Motor Vehicle budget in the General Fund.
 Appropriate transfers have been scheduled and include expenditures for: Salaries,
 Insurance, Communications, Professional Services,Travel and Training, and
 Equipment Expense. This pie chart demonstrates an expenditure breakdown by
 category.
DEPARTMENT: SOLID WASTE FUND
ACCOUNT NUMBER: 50-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
         The Solid Waste Fund contains the budget for the collection of residential refuse, collection and
 processing of recyclables, management of the compost operation, Annual Alley Clean-up, and Christmas
 tree collection. The fund is supported by the rates paid for Solid Waste services.

 2004 Objectives:

 •   Continue to look for better methods to process our paper and cardboard.
 •   Continue the Alley Cleanup Program.
 •   Research replacing metal containers with poly-carts.
 •   Research feasibility of a cardboard only drop off site at the Recycling Center for commercial patrons in
     2005.

 Budget Highlights:

 Revenue: Refuse Collections: Pursuant to Section 8.12.250 of the Code of Ordinances, a fee for service
 for residential refuse collections is charged. The rate for a single-family residence is $12.00 per month for
 once a week pick-up, which comprises most of this revenue. Other rates apply for various categories of
 multi-family residential pick-up. For 2004, no changes in rates are projected. The revenue projection for
 2004 will remain about the same. Interest on Investments: Pursuant to City policy, interest earned on the
 cash balance in the Solid Waste Fund is credited to this account. The revenue estimates for interest have
 been decreased due to lower interest rates. Yard Waste Tags: As set by the City Commission, the City
 charges $1.05 for each bag of yard waste collected to offset the disposal costs. A slight increase has been
 projected for this revenue. Miscellaneous Revenues: As set by the City Commission, the primary
 revenue in this account is a fee for the collection of bulky items that depend on the weight and size of the
 load. There is no projected increase in this category for 2004.

 Expenditures: Salaries increased in accordance with the 2004 salary adjustments. There is a projected
 increase in Overtime, which is largely due to the shifting of the Alley Cleanup Program event. There are no
 Seasonals budgeted for 2004 due to the Alley Cleanup being handled by regular City staff in October
 instead of by seasonal employees in the summer months. Transfer - Employee Benefit does cover
 benefit allocations for employee retirement, social security, workers compensation, unemployment
 compensation and health insurance. There is a slight decrease in the Legal Publications and Printing
 line item due to legal notices being handled by the City Clerk’s Office in 2004. Heat and Light and Power
 have been adjusted according to historical use. Other Contractual Services decreased and is largely due
 to a decrease in tipping fees in the Ellis County Transfer Station. Other uses for this line item include
 transportation and processing of co-mingled recyclables by Stutzmans, professional memberships, and pest
 control. Transfer – Reserve Account does include money that is transferred to a reserve account for
 equipment needs. Other transfers are being consolidated into one line item entitled Transfer – General
 Fund (Operating). These transfers cover expenditures that are being taken care of in the General Fund
 such as equipment expense, insurance coverage, postage, billing activities, and other centrally placed
 expenditures that occur throughout the City.
                                           POSITION ALLOCATIONS

Solid Waste Superintendent                     1.00

Refuse & Recycling Truck Driver                3.00

Refuse & Recycling Collector                   6.00




TOTAL FTEs                                    10.00
DEPARTMENT: SOLID WASTE FUND - Page 2
ACCOUNT NUMBER: 50-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
Budget Highlights Continued:
Expenditures: There is also an allocation for the Transfer – Water/Sewer Fund, which includes the Solid
Waste portion of Public Works Administration costs. There is a slight decrease in General Supplies and
Materials. This account covers expenditures for tags, paint, janitorial supplies, tools, rain suits, and
replacement cans. Refuse can costs are the majority of this line item’s expense. Equipment Expense
includes funds needed for small equipment and tool repair. The Uniforms line item has decreased due to
purchasing employee uniforms and not using the rental and cleaning uniform service. There is a decrease
in the Repairs to Buildings and Structures and is largely represented by an exhaust fan that was
budgeted in 2003, which was a one-time expenditure. The New Equipment allocation represents 1/3 of the
total cost for replacing the 1974 John Deere Front End Loader. Other funds sharing in this cost include the
Water and Sewer Fund and the General Fund.
DEPARTMENT: SOLID WASTE FUND - Page 3
ACCOUNT NUMBER: 50-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
 2004 Objectives continued:



 Increase diversion from Landfill.

                    Performance Measure for Residential Recycling Participation
                                                  2000     2001         2002      2003         2004
                                                Actual    Actual      Actual Projected         Goal

 Participation Rate*                               80%      80%        80%          80%       82%
 * This is based on estimates.




                      Performance Measure for Total Residential Recycling
                                                 2000     2001        2002            2003     2004
                                               Actual Actual        Actual       Projected     Goal
 Recycling Tonnage – Annual                    1075       917       989            1000       1050
 Recycling Tonnage – Weekly Average             20.7     17.6      19.1            19.2       20.2



                         Performance Measure for Composting Tonnage***
                                                        2000    2001        2002         2003 2004
                                                     Actual    Actual      Actual Projected Goal
 Annual Composting Productions –
 In Tons****                                         1253      1425       788          800       825
 *** Compost is available free of charge on a continual basis.
 **** Tonnage is now being recorded on finished compost made available to the public. Past years
     tonnage was based on finished and unfinished product.
                                       Solid Waste Fund Revenues


                                                2002         2003         2003        2004
                                                Actual      Budget      Projected    Budget

50      Solid Waste Fund Revenues

 0010   Cash Balance as of Jan 1                 342,918      266,418     296,553     252,053

 0600   Revenues - Solid Waste Fund

 0651   Refuse Collections                       868,703      847,000     845,000     845,000
 0681   Interest on Investments                    7,447       16,000       6,000       6,000
 0684   Yard Waste Tags                            3,890        3,000       3,800       3,800
 0701   Miscellaneous Revenue                        849        8,000       8,000       8,000


        Total Revenues                           880,889      874,000     862,800     862,800

        Total Available Funds                   1,223,807   1,140,418    1,159,353   1,114,853

        Total Projected Expenditures              927,254     938,800      907,300     962,600

        Unreserved Fund Balance                 $296,553     $201,618    $252,053    $152,253
                                           Solid Waste Fund Expenditures


                                                       2002           2003             2003           2004
                                                       Actual        Budget          Projected       Budget

50         Solid Waste Fund Expenditures

     101   Salaries                                      305,014           230,200      230,200        248,600
     102   Overtime                                       32,448            13,000       16,500         16,500
     103   Seasonal/Part-Time                             20,398            20,200            0              0
     129   Transfer - Employee Benefit                   114,600           126,800      126,800        133,100

              Subtotals                                  472,461           390,200      373,500        398,200

     201   Communication                                  11,252             1,000        1,000          1,000
     205   Legal Publications and Printing                18,777            17,500       17,300         17,200
     206   Insurance and Surety Bonds                      7,937                 0            0              0
     207   Heat                                            1,776             8,500        4,800          6,000
     208   Light & Power                                   2,283             3,200        3,200          3,100
     209   Water                                             487               500          500            500
     210   Professional Services                           3,496             3,000        3,000          2,900
     212   Other Contractual Services                    245,031           275,000      264,500        254,000
     213   Transfer - Reserve Account                     85,000            50,000       49,500         50,000
     219   Travel & Training                               1,633             1,200        1,200          1,200
     230   Transfer - General Fund (Info Tech)            18,200            20,200       20,200              0
     233   Transfer - General Fund (Operating)                 0           123,400      123,400        139,500
     236   Transfer - Water/Sewer Fund (Operating)             0            14,500       14,500         14,100

              Subtotals                                  395,872           518,000      503,100        489,500

     301   Office Supplies                                 2,086             2,000        2,000          2,000
     302   General Supplies & Materials                   16,893            11,000       10,900         10,800
     303   Equipment Expense                              33,705             8,500        8,400          8,300
     304   Uniforms                                        3,165             3,100        3,500          1,000
     305   Repairs to Bldgs & Structures                   3,073             6,000        5,900          2,800

              Subtotals                                   58,921            30,600       30,700         24,900

     401   New Equipment                                        0               0                0      50,000

              Subtotals                                         0               0                0     50,000


           Total Projected Expenditures                  927,254           938,800      907,300        962,600
WATER
  AND
SEWER
 FUND
                   WATER & SEWER
                       FUND
                Revenues vs. Expenditures


 9,000,000

 8,000,000
 7,000,000

 6,000,000
 5,000,000

 4,000,000
 3,000,000

 2,000,000
 1,000,000

        0

             2002 Actual      2003 Budget 2003 Projected 2004 Budget
                              Revenues                  Expenditures




EXPLANATION: As indicated in this chart, estimated revenues are not sufficient to
cover expected expenditures. Due to lower interest rates, estimated receipts for Interest
on Investments, and Interest on Sales Tax Collections, are reduced. Additionally, Sewer
Service Charges are estimated to decrease as compared to 2003. The Water and Sewer
Fund has consistently been reliant on cash carryover from year to year to cover estimated
expenditures. Activities involving expenditures include a reduction in Capital Outlay
expenditures (projects and equipment), and a reduction in Debt Service and Sales Tax
budgets due to a refinancing of bonds in 2003.
                             Water & Sewer Fund Revenues and Expenditures


     EFFECTIVE WITH THE 2003 BUDGET, THE WELLFIELD PLANNING DIVISION (60-04) WAS DELETED, AND
          WATER TRANSMISSION & DISTRIBUTION (60-06) AND SEWER MAINTENANCE (60-09) WERE
                         COMBINED INTO THE SERVICE DIVISION (10-30) BUDGET.



                                             2002         2003          2003            2004
                                             Actual      Budget       Projected        Budget

60      Water & Sewer Fund

 0010 Cash Balance as of Jan 1               2,305,928   1,733,761      1,269,484       1,444,484

 0600 Water & Sewer Fund Revenues

 0602   Local Sales Tax                      2,075,163   2,100,000      2,100,000       2,100,000
 0621   Water Sales                          2,484,455   2,300,000      2,400,000       2,400,000
 0622   Sewer Service Charges                1,827,048   1,800,000      1,800,000       1,700,000
 0624   Taps - Turn Ons                         47,705      35,000         40,000          40,000
 0625   Misc. Sales & Services                  16,002      12,000         12,000          12,000
 0626   Penalty                                 23,783      20,000         22,000          22,000
 0627   Water Allocation Income                 46,859      20,000         30,000          30,000
 0628   R-9 Ranch Revenues                     176,300     225,500        225,500         225,500
 0681   Interest on Investments                113,756     150,000        100,000         100,000
 0682   Interest-Sales Tax Collection           83,423     100,000         80,000          80,000
 0683   Grants, Reimbursements                 164,459           0              0               0
 0706   Prior Year Encumbrance Voided           38,821           0              0               0
 0707   Transfers - Other Funds                      0      26,400         26,400          24,600


        Total Revenues                       7,097,774   6,788,900      6,835,900       6,734,100

        Total Available Funds                9,403,702   8,522,661      8,105,384       8,178,584

        Total Available for Exploration                                                10,180,000


        Water & Sewer Fund Expenditures

60-04   Water Planning/Wellfield Mgmt.          93,350            0             0                0
60-05   Water Production                     1,010,759    1,096,800     1,078,600        1,025,800
60-06   Water Transmission & Distribution      587,649            0             0                0
60-07   General Administration               1,322,775    1,816,900     1,804,200        2,062,100
60-08   Wastewater Treatment                   686,593      670,100       657,700          657,200
60-09   Sewer Maintenance                      130,260            0             0                0
60-10   Capital Outlay                       1,388,974    1,168,700       758,300        1,019,800
60-11   Debt Service                           698,524      700,000       452,400          456,100
60-12   Sales Tax                            2,215,335    2,250,000     1,909,700        2,100,000



        Total Projected Expenditures         8,134,218    7,702,500     6,660,900        7,321,000

        Unreserved Fund Balance             $1,269,484    $820,161     $1,444,484        $857,584

        Reserved for Exploration                                                       10,180,000
                                CITY OF HAYS
                   WATER AND SEWER FUND REVENUE SOURCES


NOTE: Effective with the 2004 Budget, Sales Tax Reserve balances will be displayed
on the Water and Sewer Fund Revenues and Expenditures summary page.


Revenue: Local Sales Tax
Authority: KSA 12-87 et. seq.
Explanation: The local sales tax is a tax collected on the sale of goods and services within
the City of Hays. The City of Hays levies a half-cent sales tax devoted exclusively to water
exploration and development activities. Payments are received from the State of Kansas on
a monthly basis. In 2004, sales tax revenues collected for water are estimated to be
$2,100,000.


Revenue: Water Sales
Authority: Title 13, Chapter 13.12.060 Code of Ordinances
Explanation: The City of Hays meters all water that is consumed and has a rate schedule
which includes a monthly minimum based on meter size and a rate based on cubic feet of
usage. For 2004, water revenues are projected to increase by $100,000.


Revenue: Sewer Service Charges
Authority: Title 13, Chapter 13.24.030 Code of Ordinances
Explanation: The City of Hays has a schedule of sewer service charges based on size of
meter, type of occupancy, and usage levels. Projected 2004 revenues for sewer service
charges are projected to be $100,000 less if the pending sewer district lawsuit is
settled.


Revenue: Taps and Turn Ons
Authority: Title 13, Chapter 13.12.010 Code of Ordinances
Explanation: The City of Hays charges a fee based on the size of meter for connecting
property to the municipal water system. In 1999, the fees were increased ranging from $440
for a 5/8” meter up to $1,790 for a 2” meter. For 2004, taps and turn-ons revenue, it is
estimated there will be $40,000 received.


Revenue: Miscellaneous Sales and Services
Authority: City Commission
Explanation: This account contains all revenues received attributable to water and sewer
activities which do not fit into another account. For 2004, no significant changes in this
revenue are anticipated.
Revenue: Water Allocation Income
Authority: City Commission
Explanation: The City of Hays imposes monthly water usage allocations on water
customers with both winter allocations and summer allocations being in place. Customers
who use over their allocation are assessed a surcharge ranging from 25% to 100%
depending on the amount of usage over their allocation. For 2004, this projected revenue
is expected to be $30,000.


Revenue: Interest on Investments
Authority: City Commission
Explanation: Interest earned on cash balances in the Water and Sewer Fund is credited to
this account. For 2004, this revenue is projected be $50,000 less due to the
continuation of extremely low interest rates.


Revenue: Interest - Sales Tax Collection
Authority: City Commission
Explanation: Cash balances resulting from the collection of sales tax for water supply
purposes earn interest which is credited to this account. For 2004, this revenue is
projected to be $80,000 due to the continuation of low interest rates.


Revenue: R-9 Ranch
Authority: City Commission
Explanation: The R-9 Ranch is leased for farming purposes. For 2004, the anticipated
rent income will be $225,500.
DEPARTMENT: WATER PLANNING/WELLFIELD MANAGEMENT
ACCOUNT NUMBER: 60-04
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

       Effective with the 2003 Budget, the Water Planning/Wellfield Management program was
eliminated from the City of Hays Budget.
                          Water Planning/Wellfield Management Expenditures


                      EFFECTIVE WITH THE 2003 BUDGET, THIS DIVISION WAS DELETED.



                                              2002            2003           2003           2004
                                              Actual         Budget        Projected       Budget

60-04 Water Planning/Wellfield Management Expenditures

 101 Salaries                                     67,285               0               0             0

          Subtotals                               67,285               0               0             0

 201   Communication                               1,929               0               0             0
 205   Legal Publications and Printing            10,613               0               0             0
 210   Professional Services                      10,005               0               0             0
 211   Rentals                                       232               0               0             0
 212   Other Contractual Services                    526               0               0             0
 219   Travel & Training                           2,214               0               0             0

          Subtotals                               25,519               0               0             0

 301 Office Supplies                                   379             0               0             0
 302 General Supplies & Materials                      168             0               0             0

          Subtotals                                    547             0               0             0



       Department Total                         $93,350               $0           $0               $0
DEPARTMENT: PUBLIC WORKS - WATER PRODUCTION
ACCOUNT NUMBER: 60-05
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
      The Water Division provides safe, good quality water to the citizens of Hays through the operation and
 maintenance of wells and the Water Softening Plant.

 2004 Objectives:

 •   To inform the citizens of Hays concerning new operations and procedures at the Water Softening Plant.
 •   To help customers understand more about the water they are receiving.
 •   To maintain water production reports and distribute them to the State of Kansas on a timely basis.
 •   Continue to maintain a low level of unaccounted for water.
 •   To operate Kansas Department of Health and Environment Air Strippers as efficiently as possible.
 •   Check all production well meters for accuracy.
 •   Continue to maintain wells at peek performance levels.
 •   Maintain all equipment and plant facilities at optimum working order and capacity.

 Budget Highlights: Salaries increased in accordance with 2004 salary adjustments. Communications
 does show a slight decrease and is used for office and cellular phones. Previous funds budgeted for the
 Legal Publications and Printing line item has been transferred to the City Clerk’s budget who will be
 responsible for publishing any legal notices on behalf of the City. Heat and Light and Power do show
 increases and are reflective of the information received from Midwest Energy. Professional Services,
 while showing a decrease, does cover the cost for outsourcing engineer and technical advice on the SCADA
 System. The Rentals line item covers lease payments paid to property owners where City water facilities
 are located such as monitoring wells, chlorine stations, surge tanks, booster stations, and other well-related
 equipment. Current lease contracts are scheduled to expire either in 2005, which is scheduled for a few of
 the contracts with the majority of contracts scheduled to expire in 2007. Other Contractual Services
 includes funding for in-house rehab work to be conducted on the City’s water wells. There is a major
 decrease as compared to 2003 due to outsourcing a portion of the rehab work, which will now be reflected
 in the Capital Outlay budget. While the Travel and Training line item has not decreased, planned travel
 includes attending the Kansas Water Association Annual Conference and the American Water Works
 Association Annual Conference as well as certification review and training opportunities. General Supplies
 and Materials includes funding for such items as rags, mop heads, paints, rollers, brushes, cleaning
 supplies, and other small parts needed for plumbing and electrical supplies, as well as maintaining the PCE
 Air Stripper. Equipment Expense, while maintaining the same level of spending projected for 2003,
 includes budgeted funds to replace a repaired check valve, air releases, and gate valves. This line item is
 also used to replace or repair Radio Telemetry Unit (RTU) equipment and other equipment associated with
 SCADA. The City has 26 RTUs and it would take $22,000 to replace one of these units, which are subject
 to lightning strikes. While funding does come out of this line item for minimal equipment and maintenance
 repairs involving the Haliburton Air Stripper, it should be noted that the Kansas Department of Health and
 Environment (KDHE) does reimburse the City for these costs. The Uniforms line item has decreased due
 to purchasing uniforms for employees versus having a company supply and clean the uniforms. While the
 Repairs to Buildings and Structures line item has not changed, this line item covers repairs to windows,
 doors, fences, roofs, asphalt road areas for the Pack Tower Air Stripper, and other building-related needs.
 The cost of Chemicals remains the same as 2003.

                                         PERSONNEL ALLOCATIONS
Plant Superintendent                    1.00

Division Foreman                        1.00
Plant Operator II                       5.00

Plant Operator I                        2.00

Plant Operator                          2.00

Administrative Secretary                0.50



TOTAL FTEs                              11.50
                                 Public Works - Water Production Expenditures


                                               2002             2003          2003         2004
                                               Actual          Budget       Projected     Budget

60-05 Public Works - Water Production Expenditures

 101 Salaries                                        300,198      313,400       304,200      313,300
 102 Overtime                                         13,488       17,000        17,000       17,000

          Subtotals                                  313,686      330,400       321,200      330,300

 201   Communication                                   2,540        4,500         3,000        3,000
 205   Legal Publications and Printing                   797        1,000         1,000            0
 206   Insurance and Surety Bonds                      9,701            0             0            0
 207   Heat                                            8,438       10,000         9,900       11,500
 208   Light & Power                                 168,886      175,000       173,300      177,000
 210   Professional Services                             281        3,500         3,500        2,000
 211   Rentals                                       106,312      105,800       104,700      111,800
 212   Other Contractual Services                     93,794      146,000       144,500       72,300
 219   Travel & Training                               3,762        3,400         3,400        3,400

          Subtotals                                  394,512      449,200       443,300      381,000

 301   Office Supplies                                 1,295        1,500         1,500        1,500
 302   General Supplies & Materials                   19,219       28,000        27,700       28,000
 303   Equipment Expense                              49,289       44,200        43,800       44,200
 304   Uniforms                                        2,964        3,500         3,500          800
 305   Repairs to Bldgs & Structures                   5,776       10,000         9,900       10,000
 306   Chemicals                                     224,019      230,000       227,700      230,000

          Subtotals                                  302,561      317,200       314,100      314,500


       Department Total                       $1,010,759       $1,096,800    $1,078,600   $1,025,800
DEPARTMENT: WATER TRANSMISSION & DISTRIBUTION
ACCOUNT NUMBER: 60-06
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

         Effective with the 2003 Budget, the Water Transmission and Distribution program was merged
 into the Service Division (10-30) account.
                                 Water Transmission & Distribution Expenditures

                         MERGED THIS BUDGET INTO THE SERVICE DIVISION (10-30) BUDGET
                                      EFFECTIVE WITH THE 2003 BUDGET

                                                   2002            2003             2003               2004
                                                   Actual         Budget          Projected           Budget

60-06 Water Transmission & Distribution Expenditures

 101   Salaries                                         100,202             0                 0                 0
 102   Overtime                                           5,332             0                 0                 0
 103   Seasonal/Part-Time                                 7,821             0                 0                 0

          Subtotals                                     113,354             0                 0                 0

 201   Communication                                      3,852             0                 0                 0
 205   Legal Publications and Printing                    1,018             0                 0                 0
 206   Insurance and Surety Bonds                         5,039             0                 0                 0
 207   Heat                                               8,300             0                 0                 0
 208   Light & Power                                      8,607             0                 0                 0
 210   Professional Services                              1,966             0                 0                 0
 211   Rentals                                               45             0                 0                 0
 212   Other Contractual Services                         9,184             0                 0                 0
 219   Travel & Training                                  2,843             0                 0                 0

          Subtotals                                      40,854             0                 0                 0

 301   Office Supplies                                    1,720             0                 0                 0
 302   General Supplies & Materials                      36,254             0                 0                 0
 303   Equipment Expense                                 18,204             0                 0                 0
 304   Uniforms                                           3,797             0                 0                 0
 305   Repairs to Bldg & Structures                       2,523             0                 0                 0
                                                                                                  .
          Subtotals                                      62,498             0                 0                 0

 402   Capital Exp -Taps                                 30,231             0                 0                 0
 403   Capital Exp - Mains, Hydrants                    161,987             0                 0                 0
 404   Capital Exp - Meters, Installation               141,850             0                 0                 0
 407   Sewer Mains                                       36,875             0                 0                 0

          Subtotals                                     370,943             0                 0                 0


       Department Total                                $587,649            $0             $0                   $0
DEPARTMENT: PUBLIC WORKS - GENERAL ADMINISTRATION
ACCOUNT NUMBER: 60-07
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        Effective with the 2003 Budget, the Commercial and General account was renamed the Public
 Works – General Administration account. This change was due to a reorganization of transfer monies
 occurring within the budget. The Public Works – General Administration account includes miscellaneous
 expenses related to the water and sewer system such as the cost of meter reading, administration,
 employee benefits, debt service, water conservation incentives, and water exploration.

 Budget Highlights: The Salaries line item has increased partially due to the 2004 salary adjustments.
 However, an Assistant Public Works position has been budgeted in this account, as well as a full-time
 secretary. Transfer - Employee Benefit does include transferred funds to cover employee retirement,
 social security, workers compensation, unemployment compensation, and health insurance. Previous
 funding budgeted for Legal Publications and Printing has been moved to the City Clerk’s budget for legal
 notification throughout the City. While Professional Services does show a slight decrease, this line item is
 used for outsourcing any engineering or construction consultant services needed. Travel and Training has
 decreased and does include the Director attending the American Public Works Association International
 Congress Event, the American Public Works Association State Conference, and the American Water Works
 Association State Conference, with smaller out-of-town trips planned if time permits. The Transfer –
 General Fund (Operating) includes previous transfers involving the Information Technology area and the
 Engineering area. Examples of expenditures included in this transfer include salaries involving Service
 Division employees that work in the water transmission and sewer areas. Meter reading salaries, postage
 needs, insurance for equipment and buildings, equipment expense for the Equipment and Motor Vehicle
 Account, and other operating needs centralized in other areas.




                                        PERSONNEL ALLOCATIONS

Director of Public Works                                    1.00

Assistant Director of Public Works                          1.00

Administrative Secretary                                    1.00




TOTAL FTEs                                                  3.00
                              Public Works - General Administration Expenditures

    EFFECTIVE WITH THE 2003 BUDGET, TRANSFER ACTIVITY OCCURRED, AND THIS ACCOUNT WAS RENAMED.
                  THE FORMER NAME OF THE ACCOUNT WAS COMMERCIAL AND GENERAL

                                                       2002             2003         2003         2004
                                                       Actual          Budget      Projected     Budget

60-07   Public Works - General Administration Expenditures

 101    Salaries                                         189,444          72,200        72,200      127,200
 102    Overtime                                           3,424           1,000         1,000        1,000
 103    Seasonal/Part-Time                                 2,826               0             0            0
 104    Reading Meters                                    63,444               0             0            0
 129    Transfer - Employee Benefit                      430,800         465,400       465,400      488,700

           Subtotals                                     689,938         538,600       538,600      616,900

 201    Communication                                     26,909           1,400         1,400        1,400
 205    Legal Publications and Printing                    3,614             500           500            0
 206    Insurance and Surety Bonds                         1,260               0             0            0
 210    Professional Services                             67,800          13,400        13,300       13,000
 212    Other Contractual Services                        32,238           3,100         3,100        3,000
 214    Interest On Deposits                               7,624           6,500         6,400        6,500
 215    Clean Drinking Water Fee                          14,709               0             0            0
 219    Travel & Training                                  8,435           6,800         6,700        4,300
 225    Organizational Development                         5,958               0             0            0
 230    Transfer - General Fund (Info Tech)              325,900         119,000       117,800            0
 231    Transfer - General Fund (Engineering)            119,100          91,900        91,000            0
 233    Transfer - General Fund (Operating)                    0       1,033,300     1,023,000    1,414,600

           Subtotals                                     613,547       1,275,900     1,263,200    1,442,800

 301    Office Supplies                                      15,940        1,000         1,000        1,000
 302    General Supplies & Materials                          3,339        1,400         1,400        1,400
 312    Long & Short                                             11            0             0            0

           Subtotals                                         19,290        2,400         2,400        2,400


        Department Total                              $1,322,775      $1,816,900   $1,804,200    $2,062,100
DEPARTMENT: PUBLIC WORKS - WASTEWATER TREATMENT
ACCOUNT NUMBER: 60-08
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        The Wastewater Division provides the residents of the City with sanitary, efficient, and
 environmentally safe disposal of the community’s wastewater.

 2004 Objectives:

 •    To be well within KDHE and EPA requirements for wastewater discharge.
 •    Maintain equipment in good repair to insure efficient plant operations.
 •    Retain certification on major laboratory testing procedures.

 Budget Highlights: Salaries do show a slight increase, and one of the fluctuations in the account involves
 a secretary being budgeted at half time with the other half being spent in the Water Treatment Plant budget.
 Other items of change include salaries being increased in accordance with 2004 salary adjustments. Legal
 Publications and Printing has reduced due to moving the function of legal notifications for the City to the
 City Clerk’s budget. Heat and Light and Power have fluctuated in cost and is a result of receiving
 information from Midwest Energy. Other Contractual Services increased and is largely due to historical
 usage involving this line item. This line item covers the cost of electrical repairs, welding repairs, electronic
 repairs, calibrations, some mechanical repairs, and landfill charges. It also covers the cost of some lab work
 that is contracted out. While there is no significant change in Travel and Training, proposed travel does
 include Wastewater and laboratory certification seminars, safety and lift station seminars, chlorine and
 chlorinator seminars, and an attendee to the Annual Kansas Water Environment Association Conference for
 Wastewater Division personnel. General Supplies and Materials does indicate an increase, which is
 reflective of historical spending. This account covers the cost of painting supplies, cleaning supplies, and
 maintenance supplies. Equipment Expense does have an increase as compared to 2003 and is largely
 due to increased cost in maintaining equipment at the Wastewater Treatment Plant. Uniforms has
 decreased due to purchasing uniforms and not using the uniform company. There is funding in the Repairs
 to Buildings and Structures line item, which covers roof repairs, door and window repairs, and lift station
 housing repairs. The Chemicals line item used for the Wastewater Treatment Plant are in line with
 projected 2003 budgeted estimates.




                                          PERSONNEL ALLOCATIONS

Plant Superintendent                        1.00

Division Foreman                            1.00

Lab Technician                              1.00

Plant Operator II                           4.00

Plant Operator I                            2.00

Administrative Secretary                    0.50

TOTAL FTEs                                  9.50
                             Public Works - Wastewater Treatment Expenditures


                                                2002          2003           2003           2004
                                                Actual       Budget        Projected       Budget

60-08   Public Works - Wastewater Treatment Expenditures

 101    Salaries                                   305,148     302,700           293,500      303,500
 102    Overtime                                    15,309      14,000            14,000       14,000

           Subtotals                               320,457     316,700           307,500      317,500

 201    Communication                                7,202       5,000             5,000        5,000
 205    Legal Publications and Printing                127         600               600          300
 206    Insurance and Surety Bonds                  10,583           0                 0            0
 207    Heat                                        18,036      21,000            20,800       24,400
 208    Light & Power                              115,411     170,000           168,300      130,000
 210    Professional Services                          603       1,000             1,000        1,000
 212    Other Contractual Services                  51,408      35,000            34,700       44,000
 219    Travel & Training                            5,310       4,300             4,300        4,300

           Subtotals                               208,680     236,900           234,700      209,000

 301    Office Supplies                              1,391       1,500             1,500        1,000
 302    General Supplies & Materials                51,164      35,000            34,700       44,000
 303    Equipment Expense                           48,186      35,000            34,700       43,000
 304    Uniforms                                     2,726       3,000             3,000          700
 305    Repairs to Bldgs. & Structures               2,154       2,000             2,000        2,000
 306    Chemicals                                   51,835      40,000            39,600       40,000

           Subtotals                               157,456     116,500           115,500      130,700


        Department Total                         $686,593     $670,100          $657,700    $657,200
DEPARTMENT: SEWER MAINTENANCE
ACCOUNT NUMBER: 60-09
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

         Effective with the 2003 Budget, the Sewer Maintenance program was merged with the Service
 Division (10-30) account.
                                      Sewer Maintenance Expenditures



                  MERGED THIS BUDGET INTO THE SERVICE DIVISION (10-30) BUDGET
                               EFFECTIVE WITH THE 2003 BUDGET

                                               2002          2003            2003           2004
                                               Actual       Budget         Projected       Budget

60-09 Sewer Maintenance Expenditures

 101   Salaries                                  102,541               0               0             0
 102   Overtime                                    1,072               0               0             0

          Subtotals                              103,614               0               0             0

 206   Insurance and Surety Bonds                    378               0               0             0
 210   Professional Services                         102               0               0             0
 212   Other Contractual Services                  5,280               0               0             0
 219   Travel & Training                           1,258               0               0             0

          Subtotals                                7,018               0               0             0

 302   General Supplies & Materials               12,633               0               0             0
 303   Equipment Expense                           6,136               0               0             0
 304   Uniforms                                      858               0               0             0

          Subtotals                               19,628               0               0             0


       Department Total                        $130,260              $0            $0               $0
DEPARTMENT: WATER/SEWER CAPITAL OUTLAY
ACCOUNT NUMBER: 60-10
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
         The Capital Outlay account funds capital projects and the purchase of capital equipment for the
  Water and Sewer Fund Departments.

  Budget Explanation: A line item for Water Taps, Hydrants, and Meters addresses the materials and
  supplies needed for the installation of these items. A change is reflected in that, previously, the budget
  did show salaries under Capital Outlay, which is not the case in 2004. All Salaries for Water
  Transmission activities that previously were charged to Capital Outlay have been merged in the
  Service Division budget within the General Fund. Appropriate transfers to cover these expenditures
  have been made. A transfer in expenditures for $17,800 from Bond and Interest on the Public Works
  Building expansion is reflected. Capital purchases and projects budgeted for 2004 total $901,000 and
  include the following listed items.



  CAPITAL EXPENDITURES:

  1. Scheduled Replacement – 1984
     Ford Bucket Truck (partial cost, remaining cost paid out of
     General Fund)                                                    $ 45,000

  2. Scheduled Replacement – 1974
     John Deere Front End Loader (partial cost, remaining cost paid
     out of General Fund and Solid Waste)                             $ 50,000

  3. Project: Hall Street Water Upgrade                               $240,000

  4. Project: Variable Frequency Drive (VFP) Pumps                    $ 75,000

  5. Project: General Custer Loop, 20-inch Main                       $325,000

  6. Project: Well Rehab – Outsourcing                                $150,000

  7. Project: Clean and Inspect Underground Reservoirs                $ 16,000

                                                         TOTAL:       $901,000
                                     Water/Sewer Capital Outlay Expenditures


                                                        2002          2003         2003         2004
                                                        Actual       Budget      Projected     Budget

60-10   Water/Sewer Capital Outlay Expenditures

 100    Capital Expenditures                            1,365,474      858,900      448,500      901,000
 200    Water Taps, Hydrants, and Meters                        0      292,000      292,000      101,000
 232    Transfer - Bond & Interest (Serv Bldg Exp)         23,500       17,800       17,800       17,800

            Subtotals                                   1,388,974    1,168,700      758,300    1,019,800



        Department Total                              $1,388,974    $1,168,700    $758,300    $1,019,800
DEPARTMENT: DEBT SERVICE
ACCOUNT NUMBER: 60-11
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:


         The Debt Service account contains the budget for principal and interest payments on water
 revenue bonds as well as the payments on the State Revolving Loan used to finance the Wastewater
 Plant improvements.

 Budget Highlights: A refinancing of these bonds took place in July, 2003. This refinancing created a
 total savings of $491,481 over the life of the bonds. This refinancing eliminated the 2003 principal
 payment and reduced the interest payment to $52,800. In 2004, no principal payment is budgeted, and
 the interest payment will be $56,500.
                                       Debt Service Expenditures


                                            2002             2003          2003         2004
                                            Actual          Budget       Projected     Budget

60-11   Debt Service Expenditures

 213    Revenue Bond Payment                  188,333          195,000             0            0
 214    Interest - Revenue Bond               110,593          105,400        52,800       56,500
 217    Principal/Int Revolving Loan          399,598          399,600       399,600      399,600

           Subtotals                          698,524          700,000       452,400      456,100

                                                        .
        Department Total                    $698,524         $700,000      $452,400     $456,100
DEPARTMENT: SALES TAX EXPENDITURES
ACCOUNT NUMBER: 60-12
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

        The Sales Tax Expenditure account includes funds expended from the one-half cent sales
 tax for water supply projects. Expenditures in this area equal the total amount of sales tax collected
 and interest earned on unspent sales tax proceeds. (Note: the half-cent sales tax is only in place as
 long as there is debt.)

 Budget Highlights: In July, 2003, the sales tax bonds were refinanced. The total savings over the
 life of the bonds will be $538,273. Due to refinancing, the 2003 principal payment was eliminated.
 The 2003 interest payment was reduced to $41,800. In 2004, the principal payment is lowered to
 $30,000, and the interest payment is lowered to $36,200. All funds not needed for Debt Service to
 pay for expenses related to water exploration or for PWWSD #15 will be transferred into a Sales Tax
 Reserve account to be utilized for future water supply development projects.
                                       Sales Tax Expenditures


                                            2002           2003             2003          2004
                                            Actual        Budget          Projected      Budget

60-12   Sales Tax Expenditures

 220    Principal Payment                      233,333       240,000                0       30,000
 221    Interest Payment                        89,993        83,600           41,800       36,200
 224    Transfer - Sales Tax Reserve         1,845,261     1,776,400        1,719,400    1,776,400

          Subtotals                          2,168,587     2,100,000        1,761,200    1,842,600

 307    Water Exploration                       46,749          100,000        99,000      257,400
 310    PWWSD #15                                    0           50,000        49,500            0

          Subtotals                             46,749          150,000       148,500      257,400


        Department Total                   $2,215,335     $2,250,000      $1,909,700    $2,100,000
MISCELLANEOUS
    FUNDS
DEPARTMENT: RISK MANAGEMENT RESERVE
ACCOUNT NUMBER: 55-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        The Risk Management Reserve budget represents reserve funds previously set aside for employee
health insurance costs when the City was in a self-insured status. The City Commission budgeted $6,000
per employee for health insurance in 2004. Additional costs due to rate increases, or expenditures that
exceed projected costs, will be covered by the Risk Management Reserve fund. No funds are planned to
be transferred to this account in 2004. The estimated balance at the end of 2003 is approximately
$200,000.
                                      Risk Management Reserve
                                      Revenues and Expenditures


                                              2002          2003           2003           2004
                                              Actual       Budget        Projected       Budget

55     Risk Management Reserve

0010 Cash Balance as of Jan                    263,964      313,964        313,964        231,664

0600 Risk Management Reserve Revenues

0704 Transfer - Employee Benefit Cont.          50,000              0                0            0


       Total Revenues                           50,000              0                0            0

       Total Available Funds                   313,964      313,964        313,964        231,664


       Risk Management Reserve Expenditures

 212   Other Contractual Services                      0           0         82,300              0
 228   Contingency                                     0     313,964              0        231,664

          Subtotal                                     0     313,964         82,300        231,664


       Total Projected Expenditures                    0     313,964         82,300        231,664

       Unreserved Fund Balance                $313,964              $0    $231,664                $0
DEPARTMENT: SWIMMING POOL SALES TAX
ACCOUNT NUMBER: 61-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
       This budget was set up for the three-year half-cent sales tax for the swimming pool ballot issue
passed in 1998, which expired in 2001. While there is no activity planned in this budget, there is an
estimated balance of $603,628 as of June, 2003.
                                          Swimming Pool Sales Tax
                                          Revenues and Expenditures


                                                  2002             2003           2003           2004
                                                  Actual          Budget        Projected       Budget

61         Swimming Pool Sales Tax

 0010      Cash Balance as of Jan 1               1,322,992                 0           (0)              (0)

 0600      Swimming Pool Sales Tax Revenues

 0602      Sales Tax                                         0              0               0            0
 0681      Interest on Investments                           0              0               0            0


           Total Revenues                                    0              0               0            0

           Total Available Funds                  1,322,992                 0           (0)              (0)


           Swimming Pool Sales Tax Expenditures

     212   Other Contractual Services               625,091                 0               0             0
     230   Transfer - Debt Service                  697,901                 0               0             0

              Subtotals                           1,322,992                 0               0             0


           Total Projected Expenditures           1,322,992                 0               0             0

           Unreserved Fund Balance                         ($0)            $0          ($0)          ($0)

           Sales Tax Fund Balance                                                               $603,628
           (June, 2003 Estimate)
DEPARTMENT: ELDERLY TRANSPORTATION
ACCOUNT NUMBER: 62-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
      The Elderly Transportation budget includes the amount for contractual services with Developmental
Services of Northwest Kansas (DSNWK) for operation of the City Access Van to transport senior citizens and
other residents on an on-call basis as well as purchase of new equipment.

Budget Highlights: In previous years, the City received a portion of the Ellis County Senior Citizen mill levy
to assist with paying the operating expenses of the senior van, which the City contracted with Developmental
Services of Northwest Kansas (DSNWK). Effective with the 2003 Budget, the City of Hays entered into a
contractual basis for services involving transportation with DSNWK, and an allocated amount of $45,000 was
issued to accommodate this contract. Effective in 2004, there will be no activity showing in this account due
to no expected revenues or expenditures. All funds paid to DSNWK for future transportation costs will be
taken out of the General Fund.
                                              Elderly Transportation
                                             Revenues & Expenditures


                                                 2002         2003           2003           2004
                                                 Actual      Budget        Projected       Budget

62         Elderly Transportation

 0010      Cash Balance as of Jan 1                42,353              0        2,068               (0)

 0600      Elderly Transportation Revenues

 0692      County Subsidy for Van                  13,168            0                 0            0
 0701      Miscellaneous - Contributions            4,715            0                 0            0
 0704      Transfer from General Fund              14,100       45,000                 0            0


           Total Revenues                          31,983       45,000                 0            0

           Total Available Funds                   74,336       45,000          2,068               (0)


           Elderly Transportation Expenditures

     212   Other Contractual Services               72,268      45,000           2,068               0

              Subtotals                             72,268      45,000           2,068               0


           Total Projected Expenditures             72,268      45,000           2,068               0

           Unreserved Fund Balance                 $2,068             $0          ($0)          ($0)
DEPARTMENT: SPECIAL HIGHWAY
ACCOUNT NUMBER: 64-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
        Effective with the 2003 Budget, the operating portion of Special Highway has been merged with the
Service Division (10-30) account. Special Highway does finance the maintenance and repair of City streets and
alleys in order to keep them in a drivable, safe condition for motorists.

Budget Highlights:

Revenues: State Gasoline Tax: Authority: Pursuant to KSA 79-3425C et seq. cities in Kansas receive a
portion of the gasoline tax collected by the State of Kansas for the use of construction, alteration, repair, and
maintenance of streets and highways. Funds are distributed to cities on a per capita basis. Payments are
received on January 15, April 15, July 15, and October 15. For 2004, gas tax revenues are projected to
decrease. Connecting Link Maintenance: In 2004, the City will receive $3,000 per lane mile for maintenance
of state highway connecting links – Vine Street (US 183) – that pass through the City of Hays.

Expenditures: In 2003, changes involving expenditures did occur with this budget. These changes included
transferring all operating portions of the Special Highway budget to the Public Works - Service Division budget in
the General Fund. Transfers were made to accommodate the Special Highway employees as well as general
operating for the General Fund. Transfer – Employee Benefit includes employee retirement, social security,
workers compensation, unemployment compensation and health insurance. There are Contingency funds
budgeted in the amount of $122,851. Transfer activities are in reference to the General Fund (Operating) do
include the engineering transfer amount. Examples of items covered by this transfer include the salaries for
Service Division personnel, postage and insurance costs, professional service allocations, and vehicle and
equipment maintenance funds. Transfer – Water/Sewer (Operating) covers Public Works Administration
expenditures involving Salaries and Travel and Training. Budgeted capital projects for 2004 include $70,000
for crack filling/polypatch projects, and $300,000 for slurry seal activities.
                                        Special Highway Revenues



     MERGED THE OPERATING PORTION OF THIS BUDGET INTO THE SERVICE DIVISION (10-30) BUDGET
                             EFFECTIVE WITH THE 2003 BUDGET

                                           2002          2003           2003        2004
                                           Actual       Budget        Projected    Budget

64       Special Highway Revenues

 0010    Cash Balance as of Jan 1           461,749      281,849        123,351       119,651

 0600    Revenues - Special Highway

 0309    Block Grants                       199,500            0              0             0
 0687    State Gasoline Tax                 595,466      608,480        567,900       601,400
 0688    Connecting Link Maintenance         36,720       36,000         36,000        36,000
 0701    Miscellaneous                        7,731            0              0             0
 0707    Reimbursement of Prior Year        188,871            0              0             0


         Total Revenues                    1,028,288     644,480        603,900       637,400

         Total Available Funds             1,490,037     926,329        727,251       757,051

         Total Projected Expenditures      1,366,686      926,329        607,600      757,051

         Unreserved Fund Balance           $123,351              $0    $119,651             $0
                                       Special Highway Expenditures

            THIS BUDGET WAS PARTIALLY MERGED INTO THE SERVICE DIVISION (10-30) BUDGET
                                 EFFECTIVE IN THE 2003 BUDGET

                                               2002          2003           2003           2004
                                               Actual       Budget        Projected       Budget

64-01   Special Highway Expenditures

 101    Salaries                                 113,760            0              0              0
 102    Overtime                                   2,791            0              0              0
 103    Seasonal/Part-Time                         8,578            0              0              0
 129    Transfer-Employee Benefit                 60,700       75,000         75,000         78,800

           Subtotals                             185,829       75,000         75,000         78,800

  201   Communication                              3,406            0              0              0
  205   Legal Publications and Printing            1,336            0              0              0
  206   Insurance and Surety Bonds                 5,039            0              0              0
  210   Professional Services                      3,704            0              0              0
  211   Rentals                                     657             0              0              0
  212   Other Contractual Services               130,870            0              0              0
  219   Travel & Training                          5,206            0              0              0
  228   Contingency                                    0      118,729              0        122,851
  231   Transfer - Gen. Fund (Engineering)        41,000       34,300         34,300              0
  233   Transfer - Gen. Fund (Operating)               0      436,400        436,400        174,900
  235   Transfer - Water/Sewer (Operating)             0       11,900         11,900         10,500
  283   Vine St. Signal Upgrade                   77,413            0              0              0
  288   Vine St. Enhancement                      71,524            0              0              0
  289   KLINK - Vine St. 13th - Hwy 40           432,947            0              0              0
  293   Slurry Seal (2001)                         1,215            0              0              0
  294   Sidewalk Ramps (2001)                      2,690
  295   2002 - Sidewalk Ramps - 2001 - S7             86            0              0              0
  296   Tallgrass Addition                           683            0              0              0
  298   Budgeted Capital Projects                208,058      250,000         50,000        370,000
  300   8th Street Addition                       55,138            0              0              0

           Subtotals                           1,040,972      851,329        532,600        678,251

  301   Office Supplies                            1,921              0               0            0
  302   General Supplies & Materials              52,659              0               0            0
  303   Equipment Expense                         77,893              0               0            0
  304   Uniforms                                   3,792              0               0            0
  305   Repairs to Bldg & Structures               2,295              0               0            0

           Subtotals                             138,559              0               0            0

  401   New Equipment                              1,326              0               0            0

           Subtotals                               1,326              0               0            0


        Total Projected Expenditures           1,366,686      926,329        607,600        757,051
DEPARTMENT: SPECIAL PARK AND RECREATION
ACCOUNT NUMBER:    66-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

        The Special Park and Recreation account is funded by one-third of the proceeds from the Liquor
 Drink Tax. These funds must be used for park and recreational services, programs, and facilities.

 Budget Highlights:

 Revenues: Special Liquor Tax: 2004 Revenue, as predicted by the Ellis County Treasurer, is projected
 to decrease by an estimated $2,400.

 Expenditures: Other Contractual Services does include $10,000 for matching funds involving
 contributions from civic organizations and $7,000 for the Tree Rebate Program. Estimated Contingency
 is $145,302. No New Equipment or Buildings and Structures expenses are expected.
                                          Special Park & Recreation
                                          Revenues and Expenditures


                                                    2002          2003           2003        2004
                                                    Actual       Budget        Projected    Budget

66         Special Park & Recreation

 0010      Cash Balance as of Jan 1                  105,686      102,486        165,602      92,302

 0600      Special Park & Recreation Revenues

 0609      Special Liquor Tax                         66,917       72,400          72,400     70,000
 0701      Miscellaneous Revenue                       5,760            0               0          0

           Total Revenues                             72,677       72,400          72,400     70,000

           Total Available Funds                     178,363      174,886        238,002     162,302


           Special Park & Recreation Expenditures

     212   Other Contractual Services                  12,761       17,000         17,000      17,000
     228   Contingency                                      0       27,886              0     145,302

              Subtotal                                 12,761       44,886         17,000     162,302

     401   New Equipment                                     0     116,000        114,800            0
     403   Buildings & Structures                            0      14,000         13,900            0

              Subtotal                                       0     130,000        128,700            0



           Total Projected Expenditures                12,761      174,886        145,700     162,302

           Unreserved Fund Balance                  $165,602              $0     $92,302         ($0)
DEPARTMENT: SPECIAL ALCOHOL PROGRAM
ACCOUNT NUMBER: 68-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

        The Special Alcohol Program funds local agencies that provide services that reduce the dependency
 on alcohol and other abuse substances. This budget is supported by one-third of the revenues from the
 Liquor Drink Tax. Legal documentation involving the Special Alcohol Program and its uses are stated as
 follows:

       K.S.A. 79-41a04 specifically requires that monies in the special alcohol and drug programs fund shall
       be expended for services or programs “whose principal purpose is alcoholism and drug abuse
       prevention and education, alcohol and drug detoxification, intervention in alcohol and drug abuse, or
       treatment of persons who are alcoholics or drug abusers or are in danger of becoming alcoholics or
       drug abusers.” Special provisions exist for Butler County.

 Budget Highlights:

 Revenues: Special Liquor Tax: Revenue, as predicted by the Ellis County Treasurer, is projected to
 decrease by an estimated $2,400.

 Expenditures: Transfer – Employee Benefit does include transferred funds to cover social security, workers
 compensation, unemployment compensation, and health insurance. These benefits are for the D.A.R.E.
 Police Officer that is used in relation to Special Alcohol prevention programs. Other Contractual Services
 includes funds that will be used for distribution to local alcohol and drug abuse prevention organizations.
 Expenditures in this budget must be used for prevention activities as set out in Kansas Statutes. 2004
 projected expenditures include $56,000 for disbursement. Contingency is estimated at $82,363. Transfer –
 General Fund does include salary transferred amounts for the D.A.R.E. Officer.
                                           Special Alcohol Program
                                          Revenues and Expenditures


                                                  2002         2003           2003         2004
                                                  Actual      Budget        Projected     Budget

68         Special Alcohol Program

 0010      Cash Balance as of Jan 1                 80,419      85,019          70,163      80,463

 0600      Special Alcohol Program Revenues

 0609      Special Liquor Tax                       66,917      72,400          72,400      70,000


           Total Revenues                           66,917      72,400          72,400      70,000

           Total Available Funds                   147,336     157,419        142,563      150,463


           Special Alcohol Program Expenditures

 101       Salaries                                  4,310           0               0           0
 129       Transfer - Employee Benefit               3,100       3,500           3,500       3,700

              Subtotals                               7,410       3,500           3,500       3,700

     212   Other Contractual Services                69,763      75,000         48,000       56,000
     228   Contingency                                    0      68,319              0       82,363
     233   Transfer - General Fund                        0      10,600         10,600        8,400

              Subtotals                              69,763     153,919         58,600      146,763



           Total Projected Expenditures              77,173     157,419         62,100      150,463

           Unreserved Fund Balance                 $70,163             $0     $80,463          ($0)
DEPARTMENT: LIBRARY SALES TAX
ACCOUNT NUMBER: 74-01
PROGRAM DESCRIPTION AND 2003 OBJECTIVES:
        This budget reflects the 18-month half-cent sales tax for the Library expansion passed in 2001 and
expired in April, 2003. The City is the pass-through agent for these funds. While periodic reports will be
given to the City Commission, this budget is solely maintained by the Library Board and Library
administrative staff. There is no planned activities for the 2004 Budget.
                                                Library Sales Tax
                                            Revenues and Expenditures


                                                 2002           2003           2003           2004
                                                 Actual        Budget        Projected       Budget

74         Library Sales Tax

 0010      Cash Balance as of Jan 1                       0             0                0            0

 0600      Library Sales Tax Revenues

 0602      Sales Tax                            2,075,163       525,000        671,450                0


           Total Revenues                       2,075,163       525,000        671,450                0

           Total Available Funds                2,075,163       525,000        671,450                0


           Library Sales Tax Expenditures

     212   Other Contractual Services           2,075,163        525,000        671,450                0

              Subtotals                          2,075,163       525,000        671,450                0



           Total Projected Expenditures          2,075,163       525,000        671,450                0

           Unreserved Fund Balance                        $0            $0           $0               $0
DEPARTMENT: PARK DEVELOPMENT - GREEN SPACE
ACCOUNT NUMBER: 76-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

       The Park Development Green Space account is for the purchase of park related items and is
supported by contributions made by developers in lieu of land donations during the platting process.

Budget Highlights:

Revenues: Miscellaneous Contributions: As per the City of Hays subdivision regulations, as part of the
platting process, a developer may donate cash to the City for Park Development in lieu of designating green
space areas. No contributions are anticipated in 2004.

Expenditures: Other Contractual Services does reflect the balance of funds available for use in this
account.
                                        Park Development - Green Space
                                           Revenues and Expenditures


                                                2002          2003           2003           2004
                                                Actual       Budget        Projected       Budget

76         Park Development - Green Space

 0010      Cash Balance as of Jan 1                7,670       10,119          10,119         3,017

 0600      Park Development - Green Space Revenues

 0701      Misc - Contributions                    2,449              0                0            0


           Total Revenues                          2,449              0                0            0

           Total Available Funds                  10,119       10,119          10,119         3,017


           Park Development - Green Space Expenditures

     212   Other Contractual Services                    0      10,119           7,102         3,017



           Total Projected Expenditures                  0      10,119           7,102         3,017

           Unreserved Fund Balance               $10,119              $0       $3,017               $0
DEPARTMENT: CONVENTION & VISITORS BUREAU
ACCOUNT NUMBER: 78-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

      The Convention and Visitors Bureau (CVB) provides services to visitors and travelers and markets the
  City of Hays to potential overnight guests through the promotion of conventions, motor coach tours, and
  special events.

  2004 Objectives:

  •    Establish a successful Hays Visitors Information Center (VIC)/Office near Vine Street and I-70.
  •    Staff the VIC and maximize our ability to influence visitors to eat, shop, enjoy attractions, and stay in
       Hays.
  •    Increase advertising, especially in the T.V. and radio markets, in not only Kansas target areas but do
       more in Oklahoma, Texas, Arkansas, Missouri, Colorado and Nebraska.
  •    Concentrate more on motorcoach sales and leisure/family business in the off-peak season.
  •    Expand the outdoor recreation/light adventure market advertising and promotions.
  •    Better utilize FHSU Public Relations Department students for special projects and programs.

  Budget Highlights:

  Revenues: Transient Guest Tax: Pursuant to KSA 112-199 et. seq.; the City levies a 4% transient guest
  tax on all rentals of motel rooms within the City of Hays. This revenue is used to fund the activities of the
  Convention & Visitors Bureau. For 2004, revenue is expected to remain about the same.




                                           PERSONNEL ALLOCATIONS

Director of Convention & Visitors Bureau         1.00

Convention Sales Manager                         1.00

Tourism Sales Manager                            1.00

Secretary (part-time) - 1

Bus Drivers - 10

Kiosk Workers - 4

FTEs                                             3.00
DEPARTMENT: CONVENTION & VISITORS BUREAU - Page 2
ACCOUNT NUMBER: 78-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:
 Budget Highlights (continued):

 Expenditures: Salaries increased in accordance with the 2004 salary adjustments. The Transfer –
 Employee Benefit line item does include transferred funds to cover CVB employee benefits such as
 employee retirement, social security, workers compensation, unemployment compensation, and health
 insurance. Legal Publications and Printing does show a slight decrease, which reflects planned
 expenditures in relation to printing brochures, handbooks, guides, newsletters, and other promotional
 literature promoting Hays. This line item also includes planned advertising events for publications such as
 the Kansas Travel and Event Guide, the U.S.A. weekend newspaper insert, the Midwest Vacation Guide
 newspaper insert, and the Triple A Kansas Tour Guide. There is a slight projected increase for Heat and
 Light and Power due to the proposed move to a new facility. Rentals does show an increase in
 expenditures and is also projected for the proposed move of the CVB office to a new location. While Other
 Contractual Services does remain at a consistent level, this line item is used for service contracts with
 various vendors such as contracting for highway signs and leases, sign changes and repairs in banners,
 folder display service, and includes dues for various tourism-related organizations and subscriptions for the
 Hays Daily News and the Kansas magazine. Travel and Training has slightly decreased and includes
 attending various tourism-related industry meetings such as the Travel Industry Association of Kansas
 event, which does occur at an estimated 12 trips per year, attendance to the Kansas City, Wichita, and
 Denver Travel and Sport Shows, attendance to the American Business Association Conference and other
 miscellaneous travel needs. Contingency for 2004 is estimated at $51,344. Transfer – General Fund
 (Misc) covers various expenditures that are centralized within the General Fund budget. Examples include
 vehicle and equipment maintenance expenditures, postage for large mailings, and general insurance
 needs. The Promotions line item has slightly increased and includes funding for advertising events such
 as the KBSH Package Western Kansas CBS promotion, KLBY Western Kansas ABC, KSN – NBC Kansas
 promotion, and various cable television spots and their production costs. Other items addressed under this
 line item include convention and group services such as setting up hospitality rooms for State Wrestling and
 Basketball and convention/group assistance/give-aways including the Special Grants Program, which
 contributes $5,000 to various groups within the community.
DEPARTMENT: CONVENTION & TOURISM FUND
ACCOUNT NUMBER: 78-01
PROGRAM DESCRIPTION AND 2004 OBJECTIVES:

                                         Performance Measures for Convention & Tourism
                                                         2001              2002             2003                            2004
                                                       Actual            Actual        Projected                            Goal

 Increase number of inquiries to the CVB       Website –19,353     Website – 18,714    Website – 22,500        Website – 25,000
 Office about visiting Hays including web      Print Ads – 4,456   Print Ads – 5,020   Print Ads – 5,500        Print Ads – 6,000
 site, 1-800 calls, card responses,            Phone Inq – 788     Phone Inq – 863     Phone Inq – 900        Phone Inq – 1,000
 placement advertising, etc. A goal for                                                                    Tourist Visits – 12,000
 2004 is to visit face to face with at least
 12,000 tourists at a new Visitor Info           Total – 24,597       Total – 24,597      Total - 28,900           Total – 44,000
 Center.

 Amount of funds that one percentage of
 transient guest tax that the City of Hays             $91,669       $107,378 (CY)            $103,750                  $105,000
 brings in.


 *In 2002(CY), for every marketing dollar spent by the CVB, there was a $2.36 return in Transient Guest Tax.
 *2002’s local motel receipts of $10,654,620.00 produced $159,819.30 in City Sales Tax.
 *The International Assoc. of Convention & Visitors Bureau’s uses a standard formula for estimating total
 expenditures by visitors in addition to local motel receipts. The formula, 40% ($10,654,620.00) motel expenditures
 and 60% ($17,757,700.00) food, gas, retail, entertainment, misc. expenditures, should represent your
 community’s average total income from tourists (100%=$28,412,320.00). Utilizing this formula, you could estimate
 our City’s Sales Tax collections from overnight visitors in 2002 at $426,184.80.

    Benchmark for Amount of Funds that One Percentage of Transient Guest Tax (TGT) Brings In
                                      (Transient Guest Tax Percentages)
                                                            Fiscal Year 2001           TGT Dollar Return Per Capita
 Dodge City (6%)                                        TGT per % pt. $62,029                     $16.57
 Finney County (Garden City) (4%)                                     $69,165                     $10.62
 Great Bend (3%)                                                      $44,625                      $ 8.35
 Hays (4%)                                                          $107,378                      $22.58
 Lawrence (4%)                                                      $114,209                       $ 5.89
 Lenexa (4%)                                                        $110,150                      $11.34
 Liberal (4%)                                                         $51,927                     $11.87
 Manhattan (5%)                                                       $92,988                     $11.25
 Olathe (4%)                                                        $100,885                      $ 7.11
 Overland Park (6%)                                                 $745,441                      $32.01
 Salina (5%)                                                        $119,609                      $13.58
 Wichita (6%)                                                       $722,808                      $13.17

                                                            Fiscal Year 2002           TGT Dollar Return Per Capita
 Dodge City (6%)                                        TGT per % pt. $62,066                      $14.86
 Finney County (Garden City) (4%)                                     $67,093                      $13.16
 Great Bend (3%)                                                      $40,351                      $ 7.99
 Hays (4%)                                                          $111,814                       $22.56
 Lawrence (4%)                                                      $112,420                       $ 5.62
 Lenexa (4%)                                                        $107,104                       $10.50
 Liberal (4%)                                                         $50,676                      $10.36
 Manhattan (5%)                                                     $122,562                       $14.26
 Olathe (4%)                                                        $116,031                       $ 7.21
 Overland Park (6%)                                                 $750,194                       $29.14
 Salina (5%)                                                        $150,988                       $16.50
 Wichita (6%)                                                       $720,528                       $12.54
                                   Convention & Visitors Bureau Revenues


                                                  2002        2003           2003       2004
                                                  Actual     Budget        Projected   Budget

78      Convention & Visitors Bureau Revenues

 0010   Cash Balance as of Jan 1                   156,340     97,568        186,544    139,444

 0600   Revenues - Convention & Visitors Bureau

 0701   Transient Guest Tax                        426,260    420,000        415,000    420,000


        Total Revenues                             426,260    420,000        415,000    420,000

        Total Available Funds                      582,600    517,568        601,544    559,444

        Total Projected Expenditures              $396,055   $517,568       $462,100   $559,444

        Unreserved Fund Balance                   $186,544            $0    $139,444            $0
                              Convention & Visitors Bureau Expenditures

                                              2002           2003         2003        2004
                                              Actual        Budget      Projected    Budget

      Convention & Visitors Bureau Expenditures

101   Salaries                                    111,869     123,900      123,900     130,000
102   Overtime                                      3,017       2,500        2,500       2,500
103   Seasonal/Part-Time                            8,756      12,500       12,500      12,500
129   Transfer - Employee Benefit                  30,200      33,500       33,500      35,200

         Subtotals                                153,842     172,400      172,400     180,200

201   Communication                                18,396       3,000        3,000       3,000
205   Legal Publications & Printing                81,855      95,000       94,100      94,500
206   Insurance and Surety Bonds                    1,260           0            0           0
207   Heat                                            475       1,500        1,500       2,000
208   Light and Power                               1,187       2,500        2,500       3,500
211   Rentals                                      10,920      13,500       13,400      36,000
212   Other Contractual Services                   38,083      45,000       44,600      45,000
219   Travel & Training                            10,030      18,000       17,800      17,000
228   Contingency                                       0      52,668            0      51,344
230   Tranfer - General Fund (Info Tech)           14,800      16,900       16,700           0
233   Transfer - General Fund (Misc)                    0      29,600       29,300      50,400

         Subtotals                                177,005     277,668      222,900     302,744

301   Office Supplies                               3,410       7,000        6,900       7,000
302   General Supplies & Materials                    468         500          500         500
303   Equipment Expense                             7,243           0            0           0
314   Promotions                                   54,087      60,000       59,400      69,000

         Subtotals                                 65,208      67,500       66,800      76,500


      Total Projected Expenditures                396,055     517,568      462,100     559,444
DEPARTMENT: NEW EQUIPMENT RESERVE
ACCOUNT NUMBER: 79-01
PROGRAM DESCRIPTION AND 2003 OBJECTIVES:
      The New Equipment Reserve budget is for the replacement of vehicles and equipment for General
 Fund and Special Highway operations. An annual transfer from the General Fund supports this budget.

 Budget Highlights: A transfer is made from the General Fund each year to finance the replacement of
 vehicles and equipment in the City’s fleet. For 2004, this transfer amount is $205,000. In 2005, and in future
 years, the same level of funding needs to be transferred in order to maintain the Vehicle/Large Equipment
 Replacement Schedule.

 Expenditures: The following vehicles and equipment are scheduled to be replaced for 2004:

      Item     Description/Department                                             Amount

        1.     1984 Ford Bucket Truck (ST) (PW) #137                               $   45,000
        2.     1974 John Deere Front End Loader (R,M) (PW) #152*                   $   50,000
        3.     3 Marked Patrol Vehicles (Police)                                   $   90,000
        4.     1992 GMC ½-ton Pickup (Parks) #179                                  $   23,000
        5.     1986 Chevrolet ½-ton Truck (Parks) #182                             $   23,000
        6.     Marty – J Mower (Parks)                                             $    8,000
        7.     1993 Dodge ¾-ton 4X4 Truck (W) (PW)                                 $   40,000
        8.     Toro Groundmaster Mower (Parks) #309                                $   40,000
        9.     Jacobson Greens King Mower (Parks)                                  $   21,000

                                                            TOTAL                  $340,000


 * This allocated amount represents 1/3 of the total cost of replacement. Remaining funding will be allocated
 from the Water and Sewer Fund ($50,000) and Solid Waste Fund ($50,000) for a total of $150,000.
                                           New Equipment Reserve
                                          Revenues and Expenditures


                                                2002         2003           2003        2004
                                                Actual      Budget        Projected    Budget

79         New Equipment Reserve

 0010      Cash Balance as of Jan 1              277,546       94,454       225,726     329,422

 0600      New Equipment Reserve Revenues

 0704      Transfer - General Fund               205,000      205,000       205,000     205,000


           Total Revenues                        205,000      205,000       205,000     205,000

           Total Available Funds                 482,546      299,454       430,726     534,422


           New Equipment Reserve Expenditures

     228   Contingency                                 0      34,754              0     194,422
     401   New Equipment                          256,820     264,700       101,304      340,000


           Total Projected Expenditures           256,820     299,454        101,304    534,422

           Unreserved Fund Balance              $225,726             $0    $329,422         ($0)
   CAPITAL
IMPROVEMENT
  PROGRAM
GENERAL OBLIGATION
  BOND PROJECTS

  WATER & SEWER
    PROJECTS

  REVENUE BONDS
                       Five-Year Capital Improvement Program


Process for Capital Improvement Program

The City prepares a long-range capital improvement program each year. It is updated
annually and now extends through 2006. The Capital Improvement Program (CIP) is
first reviewed by the CIP Team, which consists of the City Manager, Assistant City
Manager, Director of Finance/City Clerk, Director of Public Works, City Engineer, and
the Director of Community Development. This team works closely with bond counsel
and the City Manager to develop a final recommendation to the City Commission each
year. After staff review, the Planning Commission reviews the CIP. Once the Planning
Commission discusses the CIP, the City Commission approves the CIP, usually in early
spring, prior to the beginning of the operating budget process.

Capital Improvement Program – Impact on Operating Budget

The various projects are incorporated in the budget, as funds are available. Projects
are ranked by priority and potential revenue sources are identified. The staff prepares
an analysis of the impact on the City’s overall debt. The Capital Improvement Program
impacts various funds. They fall into two categories as follows:

General Projects

The general obligation projects, as outlined in the following pages, are those projects
that are mainly funded through general obligation bonds. In addition, some of the
projects listed may include other general projects that are not included in the Water and
Sewer Fund. Because most of these projects are street projects, the Special Highway
budget may be impacted. Some of the projects are contingent upon the operating
budget, as noted in the footnotes on those pages.

The Bond and Interest budget includes funding for the bond and interest payments.
When reviewing projects, the long-term effects of this budget are considered. These
graphs show the effect on the debt service payments for each year, as well as future
mill levies to fund these projects.

City staff seeks alternate funding sources for capital projects by applying for federal and
state grants. The City match for these grants are shown in the G.O. Bond column and
the Grant column reveals the amount of intergovernmental funds that may be used. The
Other category denotes revenue sources that do not fit in the other categories, such as
sales tax.
Water and Sewer Projects

These projects are water and sewer projects that are either funded from Water and
Sewer operating funds, revenue bonds, or grants. At this time, the revenue sources for
all projects in the next five years are planned to come from the operating funds. This is
due to the cash balance that is available in this fund. In order to avoid financing costs,
the City will buy down some of the cash balance in the fund.

Beginning with the year 2000, $500,000 was set aside each year for water lines.
Approximately half of the water line funding is earmarked for replacement lines noted in
the Water and Sewer Master Plan, namely four-inch (4”) water lines in the older section
of town. The other half of the water line funding was earmarked for extension of water
lines to serve Commerce Parkway development, broken down into six sections.

Our financial advisor estimates that the CIP, in combination with assumptions for
revenue and expenditures in the Water and Sewer Operating Budget, would require a
rate increase of 3.5% for the years 2002 through the year 2008. This will be reviewed
on an annual basis during the operating budget process. Development may also drive
the prioritization of these projects, which will be monitored as the CIP is reviewed on an
annual basis.
Capital Improvement Plan                                                                                                                                                                                                                              Capital Improvement Plan

DEPARTMENT                         PROJECT           PROJECT # COMMENTS       2003             2004             2005             2006             2007             2008         CITY SHARE         CITY SOURCE        OUTSIDE SHARE OUTSIDE SOURCE GRAND TOTAL
Airport
                Construct Runway 4-22                             1.1     $   186,873.00                                                                                        $    186,873.00    Bonds              $   1,681,864.00   FAA                  $ 1,868,737.00
                Runway 16-34 Mill & Overlay                       1.2                      $   136,479.00                                                                       $    136,479.00    Bonds              $   1,228,314.00   FAA                  $ 1,364,793.00
                Construct Commercial Apron                        1.3                                       $    19,321.00                                                      $     19,321.00    Bonds              $     173,889.00   FAA                  $   193,210.00
                Construct Taxiway 4-22                            1.4                                                        $   151,420.00                                     $    151,420.00    Bonds              $   1,362,780.00   FAA                  $ 1,514,200.00
Dept. Yearly Subtotal:                                                    $   186,873.00   $   136,479.00   $    19,321.00   $   151,420.00   $          -     $          -

Parks
                 Massey                                           2.1                      $    90,000.00                                                                       $     90,000.00    Operating Budget                                           $     90,000.00
                 Sunrise                                                                                    $   140,000.00                                                      $    140,000.00    Operating Budget                                           $    140,000.00
                 Seven Hills                                                                                                 $   140,000.00                                     $    140,000.00    Operating Budget                                           $    140,000.00
                 Hike/Bike Trail                                  2.4                                                                         $   250,000.00                    $    250,000.00    Bonds              $   1,500,000.00 TEA-21                 $ 1,750,000.00
                 Rentable Shelter                                                                                                             $   150,000.00                    $    150,000.00    Bonds                                                      $    150,000.00
                Athletic Complex                                  2.6                                                                                          $ 5,000,000.00   $ 5,000,000.00     Bonds/Sales tax                                            $ 5,000,000.00
Dept. Yearly Subtotal:                                                    $          -     $    90,000.00   $   140,000.00   $   140,000.00   $   400,000.00   $ 5,000,000.00

Public Works
        Street
               Hall Street                           2002-01     3.1.1    $   600,000.00   $   660,045.00                                                                       $   1,260,045.00   G.O. Bonds         $   2,245,440.00   KDOT                 $   3,505,485.00
               Reverse Access Roads                  2003-05     3.1.2    $   376,000.00   $   174,000.00                                                                       $     550,000.00   G.O. Bonds         $   3,500,000.00   KDOT                 $   4,050,000.00
               General Hays Road                     2000-34     3.1.3    $    82,590.00   $    93,101.00                                                                       $     175,691.00   G.O. Bonds         $     240,000.00   KDOT                 $     415,691.00
               System Enhancement                    2000-19     3.1.4    $          -     $ 1,760,000.00                                                                       $   1,760,000.00   G.O. Bonds         $   7,074,000.00   KDOT                 $   8,834,000.00
               Vine St./13th to 27th/ KLINK          2001-02     3.1.5                     $   300,000.00                                                                       $     300,000.00   G.O. Bonds         $     300,000.00   KDOT                 $     600,000.00
               8th Street                            2000-28     3.1.6    $    81,000.00   $    89,000.00   $   888,000.00                                                      $   1,058,000.00   G.O. Bonds         $   1,792,000.00   KDOT                 $   2,850,000.00
               22nd/Canterbury to Commerce Parkway   2001-81     3.1.7                                                                        $   250,000.00   $   400,000.00   $     650,000.00   G.O. Bonds         $   1,757,000.00   KDOT                 $   2,407,000.00
               Annual Slurry Seal/ Crack Seal        various     3.1.8    $   200,000.00   $   200,000.00   $   200,000.00   $   200,000.00   $   200,000.00   $   200,000.00   $   1,200,000.00   Special Highway                                            $   1,200,000.00
               Annual Curb & Gutter/Sidewalk         various     3.1.9    $    50,000.00   $    50,000.00   $    50,000.00   $    50,000.00   $    50,000.00   $    50,000.00   $     300,000.00   Special Highway                                            $     300,000.00
        Category Yearly Subtotal:                                         $ 1,389,590.00   $ 3,326,146.00   $ 1,138,000.00   $   250,000.00   $   500,000.00   $   650,000.00

        Water
               Hall Street Water Upgrade             2002-01     3.2.1                     $   240,000.00                                                                       $    240,000.00    Revenue Bond                                               $    240,000.00
               Variable Frequency Drives for Pumps               3.2.2                     $    75,000.00                                                                       $     75,000.00    Revenue Bond                                               $     75,000.00
               General Custer Loop, 20" main                     3.2.3                     $   325,000.00                                                                       $    325,000.00    Revenue Bond                                               $    325,000.00
               1 Million Gallon Tower Maintenance                3.2.4                                      $   150,000.00                                                      $    150,000.00    Revenue Bond                                               $    150,000.00
               33rd to Fairway Loop                              3.2.5                                      $    25,000.00                                                      $     25,000.00    Revenue Bond                                               $     25,000.00
               Ash Street                            2001-52     3.2.6                                      $   466,000.00                                                      $    466,000.00    Revenue Bond                                               $    466,000.00
               12" to Enersys                                    3.2.7                                                       $   330,000.00                                     $    330,000.00    Revenue Bond                                               $    330,000.00
               Pine Street                                       3.2.8                                                       $   589,000.00                                     $    589,000.00    Revenue Bond                                               $    589,000.00
               8th Street Water Upgrade              2000-28     3.2.9                                                       $   150,000.00                                     $    150,000.00    Revenue Bond                                               $    150,000.00
               Commerce Parkway Loop                             3.2.10                                                                       $   200,000.00                    $    200,000.00    Revenue Bond                                               $    200,000.00
        Category Yearly Subtotal:                                         $          -     $   640,000.00   $   641,000.00   $ 1,069,000.00   $   200,000.00   $          -

        Sanitary Sewer
        Category Yearly Subtotal:                                         $          -     $          -     $          -     $          -     $          -     $          -
        Storm Sewer
                43rd Street Diversion                            3.4.1                     $ 1,170,000.00                                                                       $ 1,170,000.00     G.O. Bond                                                  $ 1,170,000.00
                Lincoln Draw Tunnel Rehab                        3.4.2                                      $   600,000.00                                                      $   600,000.00     G.O. Bond                                                  $   600,000.00
                Flap Gates                                       3.4.3                                                       $    42,000.00                                     $    42,000.00     G.O. Bond                                                  $    42,000.00
        Category Yearly Subtotal:                                         $          -     $ 1,170,000.00   $   600,000.00   $    42,000.00   $          -     $          -

        Special Assessment Districts
                Tallgrass                                        3.5.1    $    17,080.00                                                                                        $     17,080.00    Bonds              $    487,920.00    Spec. Ass.           $    505,000.00
                Tebo                                             3.5.2                     $    10,200.00                                                                       $     10,200.00    Revenue Bond       $    344,800.00    Spec. Ass.           $    355,000.00
                Western Plains                                   3.5.3                                                                                                          $           -                                                                 $           -
        Category Yearly Subtotal:                                         $    17,080.00   $    10,200.00   $          -     $          -                   0              0
Dept. Year Subtotal:                                                      $ 1,406,670.00   $ 5,146,346.00   $ 2,379,000.00   $ 1,361,000.00   $   700,000.00 $   650,000.00
Grand Total                                                               $ 1,593,543.00   $ 5,372,825.00   $ 2,538,321.00   $ 1,652,420.00   $ 1,100,000.00 $ 5,650,000.00
Comments
1.1    Part of a 90/10 FAA Grant FAA $1,681,864 CITY $186,873 Total $1,868,737
1.2    Part of a 90/10 FAA Grant FAA $1,228,314 CITY $136,479 TOTAL $1,364,793
1.3    Part of a 90/10 FAA Grant FAA $173,889 CITY $19,321 TOTAL $193,210
1.4    Part of a 90/10 FAA Grant FAA $1,362,780 CITY $151,420 TOTAL $1,514,200
2.1    Currently in 10-40-212
2.4    Possible TEA-21 Grant has not been awarded.
2.6    Possibly part of a sales tax initiative
3.1.1 Part of KDOT STP Grant 80/20 split on participating items. KDOT $2,245,440 CITY $1,467,045 TOTAL $3,712,485 ($207,000 for waterline improvements(3.2.1) not reflected on spreadsheet for item 3.1.1)
3.1.2 Part of a KDOT Corridor Management Grant Total Project cost estimate is $4,385,000. KDOT pays 2/3 $3,500,000 CITY $550,000 Special Assessment $335,000 (3.5.2)
3.1.3 Part of a KDOT Corridor Management Grant Total Project cost estimate is $415,691. KDOT pays 2/3 up to $240,000. City's share $175,691
3.1.4 Part of a KDOT System Enhancement Grant Total Project cost estimate is $8,834,000. KDOT pays 80%. City's Share is estimated to by $1,760,000. Does not include stormwater diversion in item 3.4.1
3.1.5 Part of a KDOT 50/50 KLINK Grant KDOT $300,000 CITY $300,000
3.1.6 Part of KDOT STP Grant 80/20 split on participating items. KDOT $1,792,000 CITY $1,288,000 TOTAL $2,850,000 ($150,000 for water line improvements (3.2.9) not reflected on spreadsheet item 3.1.6)
3.1.7 Part of a proposed KDOT STP Grant 80/20 on participating items. KDOT $1,757,000 CITY $650,000 TOTAL 2,407,000
3.1.8 Consists of annual crack seal and micro surfacing projects for existing street maintenance
3.1.9 Recurring project to repair existing curb and gutter and sidewalks
3.2.1 Water improvements to be part of Hall Street Project. No cost share in the KDOT Grant The $207,000 is included in total project costs on item 3.1.1
3.2.2 Variable Frequency Drives for High Service Pumps. Required before Elevated Tank Maintenance. Recommended by 2002 Water distro Study
3.2.3 General Custer Loop, 20" main connecting Water plant to 13th Street along General Custer. Eliminates Bottle Neck on Vine Street. Recommended by 2002 Water Distro Study
3.2.4 1 Million Gallon Tower Maintenance
3.2.5 33rd to Fairway Loop. 8" Line to lessen water quality issues. Recommended by 2002 Water Distro Study
3.2.6 Ash Street Water Line Improvements. 8" line 20th to 27th Street. Design completed. Recommended by 2002 Water Distro Study
3.2.7 12" to Enersys. Loops US 183 Bypass to Smoky Hill Drive. Recommended by 2002 Water Distro Study
3.2.8 Pine Street Water Line Improvements. 8" line 17th to 26th Street. Recommended by 2002 Water Distro Study
3.2.9 8th Street Water Upgrade. To be part of the 8th Street Reconstruction Project. No KDOT cost share. The $150,000 is included in total project costs on item 3.1.6
3.2.10 Commerce Parkway Loop to connect 12" line on South Commerce Parkway to 12" line on 13th Street.
3.4.1 Could be done in conjunction with System Enhancement Project (3.1.4)
3.4.2 Slip-form lining of 6 foot storm water pipe. 2001 Storm Water Master Plan Recommended.
3.4.3 The installation of three flap gates at big creek discharge locations is recommended by the Storm Water Master Plan
3.5.1 Tallgrass Special Assessment District for Street, Water and Sewer. SPECIAL ASSESSMENT $487,920 CITY $17,080 TOTAL $505,000
3.5.2 Tebo Special Assessment District for water and sewer. SPECIAL ASSESSMENT $344,800 CITY $10,200 TOTAL $335,000 (The $335,000 is included in total project costs for 3.1.2)
3.5.3 Anticipated but no projected cost
                5-YEAR VEHICLE/LARGE EQUIPMENT REPLACEMENT SCHEDULE
                               CITY OF HAYS - 2004 BUDGET

                          Trade                                                          Water &   Equipment   Special   Solid    Special
Serial/VIN #                In                                                          Sewer       Reserve     Parks    Waste     Fire     Airport

                                  2004 Purchases

1FDKF37G5EPB67024          Y      1984 Ford Bucket Truck (ST) (PW) #137                   45,000      45,000
544-B200886                Y      1974 John Deere Front End Loader (R,M) (PW) #152        50,000      50,000             50,000
44KFT64892WZ19798          Y      Quint 104' Aerial Apparatus (Fire) Pymt. 3 of 4                                                 126,900
                                  3 marked patrol Vehicles (Police)                                   90,000
1GTEC14Z6NZ529855          Y      1992 GMC 1/2 ton Pickup (Parks) #179                                23,000
1GCCC14N7GF310248          Y      1986 Chevrolet 1/2 ton Truck (Parks) #182                           23,000
J1088                      Y      Marty - J Mower (Parks)                                              8,000
1B7KM26Z8PS265536          Y      1993 Dodge 3/4 ton 4x4 Truck (W) (PW)                               40,000
                           N      Toro Groundmaster Mower (Parks) #309                                40,000
62257/3408                 Y      Jacobson Greens King Mower (Parks)                                  21,000
                                  TOTAL 2004                                              95,000     340,000       -     50,000   126,900       -


                                  2005 Purchases

1GCEC14W7TZ174276          Y      1996 Chevy 1/2 Ton Truck (Parks) #177                               24,000
44KFT64892WZ19798          Y      Quint 104' Aerial Apparatus - Pymt. 4 of 4 (Fire)                                               126,900
1GCGK24K55Z215632          Y      1995 Chevy 3/4 ton 4x4 (W) (PW) #118                    30,000
                                  3 marked patrol units as per CM (Police)                            90,000
146HDYROU9285              Y      1977 IHC Tractor w/Loader MDL 186 (SW) (PW)                                            31,000
1GCFC24K4NE208112          Y      1992 Chevrolet 3/4 ton Pickup (Parks) #181                          24,000
55501050                   Y      1980 Fiat-Allis 345-B Front End Loader (Parks) #327                          100,000
3050                       Y      1985 Chevy 4x4 Pickup (ST,M) (PW) #139                  17,500      17,500
5192                       Y      1993 IHC Sewer (SW) (PW) #110                          300,000
7138                       Y      1990 Chevy Truck (Parks) #136                                       25,000
36P65                      Y      Heckendorn Riding Mower (Airport)                                                                          4,000
                           Y      1986 Paint Striper (ST) (PW)                             5,500       5,500
1GNDT13WOR0179224          Y      1994 S-10 Blazer (Fire)                                                                          25,000
                           Y      1993 Skid Loader (M) (PW)                               15,000      15,000
94501900132                Y      Ransomes AR 250 (Parks)                                             32,000
                                  TOTAL 2005                                             368,000     233,000   100,000   31,000   151,900    4,000


                                  2006 Purchases

1G2WJ52M9RF270542          Y      1994 Grand Prix (PW)                                                20,000
2GBGG31J3M4133450          Y      1991 Chevy Step Van (W) (PW) #111                       30,000
1907                       Y      1991 Chevy 3/4 ton Truck (W) (PW) #157                  25,000
1B6MD34W5GS121647          Y      1986 Dodge 1 ton with Utility Bed (M) (PW) #159         17,500      17,500
9486                       Y      1986 Dodge Pickup (W,M) (PW) #133                       12,500      12,500
5111                       Y      1991 Chevy 4x4 (ST,M) (PW) #129                         12,500      12,500
                           Y      270 KW Generator (W) (PW)
                                  3 marked patrol units as per CM (Police)                            90,000
1GCFC24HSNE218426          Y      1992 Chevrolet 3/4 ton Pickup (Parks) #176                          25,000
9469000659/96000900564     Y      2001 Ransomes 951D Mower (Parks)                                    40,000
94690000783/96000900565    Y      2002 Ransomes 951D Mower (Parks) #308                               42,000
MOF932X150080              Y      John Deere F932 Mower (Airport)                                                                           16,000
                                  1973 Chevy Fire Truck - Pymt. 1 of 3 (Fire)                                                      36,000
                                  1974 Ford Ladder Truck - Pymt. 1 of 3 (Fire)                                                    110,000
004x2x043206               Y      John Deere Gator (Parks)                                            20,000
                                  TOTAL 2006                                              97,500     279,500       -        -     146,000   16,000
                  5-YEAR VEHICLE/LARGE EQUIPMENT REPLACEMENT SCHEDULE
                                 CITY OF HAYS - 2004 BUDGET

                             Trade                                                                Water &     Equipment      Special   Solid   Special
Serial/VIN #                   In                                                                Sewer         Reserve        Parks    Waste    Fire     Airport

                                     2007 Purchases
9414                          Y      1992 IHC Dump (M) (PW) #106                                    30,000          30,000
1FTDF17W3VKD31148             Y      1997 Ford 1/2 ton Pickup (Parks) #170                                          25,000
1GBJK34W2FS1498550            Y      1985 Chevrolet 1-ton Dump Truck (Parks)                                        40,000
69116005269                   Y      2000 Jacobsen HR-5111 Mower (Parks) #312                                       42,000
-177                          Y      1975 Paving Breaker (M) (PW) #115                              15,000          15,000
5831                          Y      1973 Chevy Fire Truck - Pymt. 2 of 3 (Fire)                                                                36,000
1GCEK1426RZ214644             Y      1994 Chevy 1/2 ton (SW) (PW)                                   28,000
D80CVU05585                   Y      1974 Ford Ladder Fire Truck - Pymt. 2 of 3 (Fire)                                                         110,000
                                     TOTAL 2007                                                     73,000         152,000       -        -    146,000       -


                                     2008 Purchases
                              Y      1998 Chevy 3/4 ton 4x4 (W) (PW) #122                           30,000
6911606802                    Y      2003 Jacobsen HR-5111 Mower (Parks)                                            43,000
986569                        Y      Olathe Chipper Model 986 (Parks)                                               28,000
9806M2MPL14001                Y      Excel Raptor (Parks)                                                           20,000
1007                          Y      1996 Johnston Sweeper (ST) (PW) #148                           45,000          45,000
                                     1973 Chevy Fire Truck - Pymt. 3 of 3 (Fire)                                                                36,000
                                     1974 Ford Ladder Fire Truck - Pymt. 3 of 3 (Fire)                                                         110,000
                              Y      1993 Skid Loader (M) (PW)                                      15,000          15,000
                                     TOTAL 2008                                                     90,000         151,000       -        -    146,000       -


USE CODES
R = Refuse/Recycle/Compost           M = Multiple Applications
C = Cemetary                         ST/M = Multiple use application with the majority of use in a specific area
SW = Sewer
W = Water
                                   CITY OF HAYS, KANSAS
                                    COMMUNITY PROFILE

Overview

       Hays, incorporated in 1885, is the county seat of Ellis County. The City operates
under the Commission-Manager form of government, which was adopted in 1919. It is the
largest city in northwest Kansas, located midway between Denver and Kansas City and 150
miles northwest of Wichita. It serves as a major transportation center and is served by US
Airways Express and Great Lakes Airline, Union Pacific Railroad, one bus line, six freight
lines and numerous state and county roads. Hays owns and operates a regional airport with
surfaced runways.

        Hays is a City of the Second Class, with a population of approximately 20,013. This
figure includes many of the approximately 5,500 students at Fort Hays State University,
which is located within the City. Ellis County has a population of approximately 27,247. The
trade area served by Hays has a population in excess of 110,000 and covers all of northwest
Kansas.

History

       Shortly after the Civil War, railroad builders and settlers began pushing into central and
western Kansas with ever-increasing intensity, provoking resistance from the Indian
inhabitants of the region. To provide protection, the federal government established military
posts including Fort Dodge on the Santa Fe Trail and Fort Fletcher, later Fort Hays, on the
Smoky Hill Trail.

      Railroad survey crews were just arriving in the vicinity when Fort Fletcher, named for
Missouri Governor Thomas C. Fletcher, was established 14 miles southeast of present Hays
on October 11, 1865. A year later, the name was changed to honor General Alexander Hays,
who had been killed in 1864 at the Battle of the Wilderness.

        After the Fort was virtually destroyed in a flash flood in 1867, it was relocated to a site
now just south of the City of Hays. Unlike the typical military posts of the earlier eastern
frontier, there was no stockade or fortification wall. Instead, officers quarters, barracks,
headquarters, storehouses, and other buildings grouped around a parade ground constituted
the outline of the new Fort Hays. From 1867 to 1869, and again from 1881 to 1885, Fort
Hays was primarily comprised of black soldiers better known as “Buffalo Soldiers” from the
Thirty-eighth Infantry and Ninth and Tenth Cavalries.

       In 1867, Hays City was staked out a mile to the east and, with the arrival of the railroad
in October, the fortunes of Hays City and Fort Hays became almost inseparable. The military
post was turned into a quartermaster depot that supplied other forts throughout the west and
southwest. Such an operation required a large number of civilian as well as military
personnel, and Hays City consequently experienced a rapid and turbulent development.
During this time, Hays City was a gathering place for scouts, buffalo hunters, railroad
workers, soldiers, and desperados.
       In those days, Hays was a wild town filled with saloons and dance halls. The
legendary James B. “Wild Bill” Hickok served as acting county sheriff for a few months in
1869, but left town the next year after a brawl with some troopers. William Cody earned his
nickname “Wild Bill” working in Hays supplying buffalo meat to soldiers and railroad workers.
Lt. Col. George Custer, commanding the 7th U.S. Cavalry, encamped along the banks of Big
Creek, enjoyed visits from his wife and brother Tom. His wife Elizabeth noted, “There was
enough desperate history in that little town in one summer to make a whole library of dime
novels.”

        By the 1880's, the town had shed its rough and rowdy ways and became a peaceful
center for commerce and farming as well as an arrival point for immigrants. Nearly a
thousand German-speaking Catholics migrated to Ellis County from the Volga River area of
Russia during the late 1870’s. Volga-German villages formed in the area including
Katharinenstadt (Catherine), Herzog (Victoria), Pfeifer, Munjor, Schoenchen, and Liebenthal
(in neighboring Rush County). Those villages exist to this day and celebrated the “125TH
Anniversary” of their arrival in 2001. With the arrival of settlers and civilization, there was less
need for the post. Commanders were recommending by the mid-1870s that Fort Hays be
abandoned, and finally, on November 8, 1889, the last garrison moved out.

       In 1897, Congress gave the land to the State of Kansas to be used for a college, an
agricultural experiment station, and a park. An oil boom during the 1930's enhanced
business activity in Hays during a period of decline for most western Kansas towns.

       Hays has continued to grow in recent years due to its status as a regional commercial,
educational and medical center. Our citizens enjoy a high quality of life in a safe and thriving
environment.

Statistical Information

Municipal Employees:
      Full Time                                              161
      Part Time/Seasonal                                      25
      Paid-Per-Call                                            2

Fire & Inspection Services:
       Stations                                                1
       Fire Personnel
              Full Time                                       24
              Paid-Per-Call                                    2

Police Protection:
       Stations                                                1
       Sworn Police Officers                                  29

Municipal Water System:
      Meters                                               7,493
      Miles of distribution lines                            118
      Water wells                                             32
      Water Treatment Plants                                   1
Municipal Wastewater System:
      Miles of sewer lines                      97
      Wastewater Treatment Plants                1

Building Permits Issued (2002)                 894

Municipal Solid Waste Systems:
      Residential Customers                   5,668

Hays Regional Airport:
      Enplanements (2002)                     5,537
      Airlines                                    2
      Scheduled daily departures                  4

Recreation and Culture:
      Parks/playgrounds                          8
      Hays Aquatic Park                          1
      Neighborhood swimming pools                1
      Public golf courses                        1

Hays Public Library:
      Books                                 141,832
      Non-prints
      (Audio, CD, DVD, Video, Art Prints)    21,909
      Magazine/Newspaper Subscriptions          205
      Public Computers                           22

Education:
      Universities                               1
      Vocational/Technical Schools               2
      Public High School                         1
      Public Junior High Schools                 2
      Public Elementary Schools                  5
      Private High School                        1
      Private Elementary                         2

Churches (all denominations)                    33

Medical:
      Hospitals                                  1
      Beds                                     157
                               GLOSSARY OF BUDGET TERMS

Accrual Accounting - The basis of accounting where transactions are recognized in the financial
statements when they occur, regardless of when cash is actually received or spent.

ADA - Americans with Disability act, Federal Program.

Ad Valorem Tax - See Property Tax.

AIP – Airport Improvement Project.

Appropriation - A legal authorization granted by a legislative body to make expenditures and
incur obligations for specific purposes. An appropriation is usually limited in amount and time
when it may be expended.

Appropriation Ordinance - An ordinance which gives appropriations legal effect. It is the method
by which the expenditure side of the annual operating budget is enacted into law by the City
Commission.

Assessed Valuation - Valuation set upon real estate or other property by a government as a
basis for levying taxes. (note: Property values are established by the Ellis County Appraiser).

Audit - An examination of organization financial statements and the utilization of resources.

Balance Sheet - A financial statement that presents the assets, liabilities, reserves, and
balances of a specific governmental fund as of a specified date.

Bond - A written promise to pay a specified sum of money, called the face value or principle
amount, at a specified date or dates in the future, called the maturity date(s), together with
periodic interest at a specified rate. The most common types of bonds are general obligation
and revenue. Bonds are frequently used to finance the construction of large capital projects.

Bond and Interest Fund - A fund established to account for the accumulation of resources for
the payment of principal and interest on long term debt.

Budget - A plan of financial operation that links all planned revenues and expenditures with
various municipal services. The term “budget” usually indicates a financial plan for a single
fiscal year.

Budget Document - The instrument used by the budget-making authority to present a
comprehensive financial program to the appropriation body.

Budget Message - A general discussion of the proposed budget presented in writing by the City
Manager to the City Commission. The budget message includes an explanation of the principal
budget items, an outline of the City's experience during the past year and its financial status at
the time of the message, and recommendations regarding the financial policy for the coming
period.
Budgetary Control - The control or management of a governmental or enterprise fund in
accordance with an approved budget to keep expenditures within the limitations of available
appropriations and revenues.

Budgeted Funds - The funds that have been formally or legally appropriated by the City
Commission. This budget document is composed of budgeted funds for the fiscal year.

Capital Improvements Program - A Capital Improvement Program is usually construction
projects or major capital purchases designed to improve and maintain the value of the City's
assets.

Capital Outlay - Expenditures which result in the acquisition of or addition to fixed assets.

Cash Accounting - A basis of accounting in which transactions are recorded when cash is either
received or expended for goods and services.

Current Taxes - Taxes that are levied and due within one year.

D.A.R.E. Program - Drug Abuse Resistance Education.

DCCC - Dodge City Community College.

Debt Service - The City's obligation to pay the principal and interest of all bonds and other debt
instruments according to a pre-determined payment schedule.

Delinquent Taxes - Taxes remaining unpaid on and after the date on which a penalty for non-
payment is attached.

Department - An administrative subsection of the City which indicates management
responsibility for an operation.

Disbursement - Payment for goods and services in cash or by check.

Encumbrances - To pledge to expend appropriated funds to purchase an item or service. To
encumber funds means to set aside funds for future expenditures.

Enterprise Fund - A governmental accounting fund in which the services provided are financed
and operated similarly to those of a private business. The rates for these services are
established to insure that revenues are adequate to meet all necessary expenditures.
Enterprise Funds in Hays are established for services including water, sewer, and solid waste
collection.

EPA - Environmental Protection Agency.

Estimated Revenue - The amount of projected revenue to be collected during the fiscal year.

Expenditure - The actual outflow of funds paid for an asset, goods, or services obtained.

Expenses - A decrease in net total assets. Expenses represent that total cost of operations
during a period regardless of the timing or related expenditures.
FBO - Fixed Base Operator.

FHSU – Fort Hays State University.

Fiscal Year - A 12-month period to which the annual operating budget applies. The City
determines its financial position and the result of its operations at the end of the Fiscal Year.
The Fiscal Year for Hays begins January 1 and ends December 31.

Fixed Assets - Assets of a long term character which are intended to continue to be held or
used, such as land, buildings, machinery, and equipment.

Full Faith and Credit - A pledge of the general taxing power of a government to repay debt
obligations. This term is typically used in reference to general obligation bonds.

Fund - A fiscal and accounting entity with a self balancing set of accounts that records all
financial transactions for specific activities or government functions. Eight commonly used
funds in public accounting are: general fund, special revenue funds, debt service funds, capital
project funds, enterprise funds, trust and agency funds, internal service funds, and special
assessment funds.

Fund Balance - The excess of assets over liabilities, also known as surplus funds.

General Fund - The fund used to account for all financial resources except those required to be
accounted for in another fund. This fund includes most of the basic operating services such as
fire and police protection, parks, street maintenance, general administration, golf course,
planning, building inspection, and swimming pools.

General Ledger - A file that contains the accounts needed to reflect the financial position and
the results of operations of the City.

General Obligation Bonds - Bonds for the payment of which the full faith and credit of the City
are pledged.

GIS - Geographical Information Systems.

GPS – Global Positioning Systems.

Grants - Contributions of assets from another government or entity to be used or expended for a
specified purpose, activity, or facility.

Interfund Transfers - Amounts transferred from one fund to another.

Internal Service Fund - A fund used to account for the financing of goods or services provided
by one department to another on a cost reimbursement basis.

KDHE - Kansas Department of Health and Environment.

KDOT - Kansas Department of Transportation.

KRWA - Kansas Rural Water Association.
KSAWWA - Kansas American Water Works Association.

LED – Light Emitting Diode

Levy - To impose taxes, special assessments, or service charges for the support of City
services.

Line - item Budget - A budget that lists each expenditures category (personnel, supplies,
maintenance, etc.) separately, along with the dollar amount budgeted for each specified
category.

Modified Accrual Accounting - A basis of accounting in which expenditures are accrued but
revenues are accounted for on a cash basis. This accounting technique is a combination of
cash and accrual accounting since expenditures are immediately incurred as liability while
revenues are not recorded until they are actually received or are “measurable” and “available for
expenditure.” This type of accounting basis is conservative and is recommended as the
standard for most governmental funds.

NAVAIDS - Navigational Aids.

NLC - National League of Cities

Objectives - Projects or programs that the department anticipates developing and implementing
during the budget year.

Operating Budget - The plans of current expenditures and the proposed means of financing
them. The annual operating budget is the primary means by which most of the financing,
acquisition, spending, and service delivery activities of a government are controlled. The use of
annual operating budgets is usually required by law.

Ordinances - A formal legislative enactment by the governing board of a municipality. It is not in
conflict with any higher form of law, such as state statute or constitutional provision, it has the
full force and effect of law within the boundaries of the municipality to which it applies.

Property Tax - Taxes that are levied on both real and personal property according to the
property's valuation and tax rate.

PWWSD - Public Wholesale Water Supply District.

Reserve - An account used to earmark a portion of fund balance to indicate that it is not
appropriate for expenditures. A reserve may also be an account used to earmark a portion of
fund equity as legally segregated for a specific future use.

Revenue - Funds that the City receives as income. It includes such items as tax payments, fees
from specific services, receipts from other governments, fines, forfeitures, grants, shared
revenues, and interest income.

Revenue Bonds - Bonds whose principle and interest are payable exclusively from earnings of
an Enterprise Fund.
Taxes - Compulsory charges levied by a government for financing services performed for the
common benefit. This definition does not include specific charges made against particular
person or property for current or permanent benefits such as special assessments. The
definition also does not include charges for services rendered only to those paying such
charges, for example solid waste service charges.

								
To top