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					BIOMEDICAL EQUIPMENT
TECHNOLOGY & MEDICAL
   IMAGING SYSTEMS
   TECHNOLOGY CLUB
 TEXAS STATE TECHNICAL COLLEGE

         WACO, TEXAS

         BY-LAWS
         June 21, 2005
                                     BET-MIT CLUB
                TEXAS STATE TECHNICAL COLLEGE, WACO
                              BY-LAWS

Statement of Charter
The Biomedical Equipment and Medical Imaging Systems Technology Club (hereafter referred
to as the BET-MIT Club) at TSTC Waco Campus was formed for students and faculty who share a
common interest in meeting for the purpose of fellowship, support, and the sharing of interests
and experiences in and related to the Biomedical and/or Medical Imaging equipment career
field.


Membership Types
Membership in the BET-MIT Club is available under four different classifications related to the
potential member’s position with TSTC Waco.

    1. Active Membership: Any person or persons enrolled in the BET and/or MIT Technologies
       at Texas State Technical College, Waco as either a full or part time student and a
       current paid member of the club.

    2. Executive Membership: Any full time student enrolled at TSTC Waco with at least a 3.0
       cumulative GPA at TSTC Waco who has been elected to an office, by vote, with the BET-
       MIT Club.

    3. Associate Membership: Any person or persons employed by the state of Texas at Texas
       State Technical College, Waco as a member of the faculty or staff, sharing an interest in
       the Biomedical Equipment and/or Medical Imaging career field and/or in the club.

    4. Graduate Alumnus Membership: Any person or persons who have had either executive
       or student memberships in the past, but have graduated from Texas State Technical
       College, Waco.


Membership Dues
Membership Dues will be assessed each semester on a schedule determined by vote or
agreement of the voting members of the BET-MIT Club in session. Dues will be paid in full
according to this schedule and the current membership fees. Any partial membership dues
collected at any other time after regular dues are assessed will be credited toward the
member’s account for the next assessment period. Any person or persons who fail to adhere to
the current schedule for assessment may be relieved, by vote or agreement of the voting
members of the BET-MIT Club in session, of attendance privileges at club meetings, functions,
fundraisers, excursions, etc.


Club Officers
The BET-MIT Club officers group must consist of: President, Vice-President, Secretary,
Treasurer, Assistant Treasurer, Webmaster, and Public Relations. These officers shall make up
the executive committee, in order to direct the club and its functions. The executive committee
shall meet on a schedule determined by the members of that committee. Other offices may be
created, when necessary to facilitate the growth of the club, by vote or agreement of the voting
members of the BET-MIT Club in session, which will in doing so determine this necessity. These
other officers shall be allowed to be a part of the executive committee membership, and their
offices shall remain so long as they are deemed necessary by vote or agreement of the voting
members of the BET-MIT Club in session. The executive committee shall determine their duties
in session. The offices of Secretary and Treasurer may be combined. All officers are to be
elected into office per the election/voting procedures found in this document, and are to
maintain at least a 3.0 cumulative GPA.


Positions and Duties

President

The President’s duties shall include, but not be limited to:

   1. Represent the BET_MIT Club and its interests to the students, faculty, staff, campus
      administration of the TSTC Waco campus, and all other businesses, organizations, and
      persons interested in the club, in all matters pertaining to club business, as appropriate
      for the occasion.

   2. Schedule and conduct all BET-MIT Club meetings.

   3. Coordinate BET-MIT Club business with the club sponsor, when necessary.

   4. Schedule and conduct officer’s elections.

   5. Motivate the BET-MIT Club members and oversee the work of the other club officers.

   6. Provide leadership for the club.

   7. Implement feasible ideas for club growth.
   8. Keep a positive attitude about the Biomedical Equipment and Medical Imaging field, and
      make the best possible effort to share this attitude with others!

   9. Maintain a list of current paid and unpaid club members.


Vice-President

The Vice-President’s duties shall include, but not be limited to:

   1. Perform the duties of the BET-MIT Club President in the event of the President’s
      absence as appropriate for the occasion.

   2. Perform the duties assigned by the BET-MIT Club President.

   3. Assist the BET-MIT Club President in the performance of his/her duties.

   4. Maintain a list of current paid and unpaid members.


Treasurer

The Treasurer’s duties shall include, but not be limited to:

   1. Report the BET-MIT Club’s financial standing at meetings.

   2. Control and maintain the BET-MIT Club’s checkbook.

   3. Issue payments for approved BET-MIT Club disbursements.

   4. Maintain a list of current paid and unpaid club members.


Assistant Treasurer

The Assistant Treasurer’s duties shall include, but not be limited to:

   1. Be aware of the BET-MIT Club’s financial standing at the meetings in the absence of the
      Treasurer.

   2. Be available for financial consulting regarding the BET-MIT Club in the absence of the
      Treasurer.
   3. Maintain a list of current paid and unpaid club members.


Secretary

The Secretary’s duties shall include, but not be limited to:

   1. Record, maintain, and distribute BET-MIT Club meeting minutes to all interested parties
      as requested and/or necessary.

   2. BET-MIT Club minutes shall be maintained in a binder to be made accessible at all times
      as requested and/or necessary, in a regularly accessible area, said area to be
      determined by agreement of the executive committee.


Webmaster

The Webmaster’s duties shall include, but not be limited to:

   1. Maintain the BET-MIT Club website with current information.

   2. Post relevant information on the website as necessary through ftp site.

   3. Understand and administer Java script, htm, and html.

   4. Take pictures at club events and post them on the BET-MIT websites.

   5. Maintain a list of current paid and unpaid club members.


Public Relations

   1. Email club members on upcoming meetings, events, and club related issues.

   2. Create publications for BET-MIT Club meetings and events.

   3. Maintain a list of current paid and unpaid club members’ email addresses.


Meeting Format
Meetings will be held on a schedule to be determined by the Executive Committee, taking into
consideration the schedules of the majority of the constituency first and foremost. Regular
meetings should not last for more than 45 minutes. The meeting shall have an open format
with control maintained by the President or Acting President. Meals supplied at the meetings
will be $3.00 for paid members and $5.00 for non-paid members.

Topics of the meetings should include but are not limited to:

   1. Review of previous information

   2. Financial standing report

   3. Active projects

   4. New and/or suggested projects

   5. SGA Representative report (when pertinent)


Operating Revenues
The BET-MIT Club shall receive its operating revenue from various sources:

   1. Membership dues

   2. Donations or contributions permitted by law

   3. Fund-raising activities:

           a. Giveaway drawings

           b. Concessions at TSTC sponsored/related events

           c. Other opportunities as agreed upon by the voting members


Voting Member
A voting member is a person who holds either an executive member position or an active
member position in the BET-MIT Club. Although club associates and club alumni are permitted
to join the BET-MIT Club, they are granted no voting privileges under the constitution.


Disbursement of Funds
The BET-MIT Club will keep its primary operating revenue in an account in the TSTC Waco
Business Office, and the BET-MIT Club must approve all disbursements in session, the club’s
faculty advisor, and the designated representative(s) of TSTC Waco Campus Administration.
Authorized disbursements include:

   1. Food and condiments used during authorized luncheons and parties.

   2. Materials and supplies necessary for operation of concessions at student activities
      and/or fundraisers.

   3. Officers’ luncheons *one (1) per semester+.

   4. Any legal purchase authorized by the quorum of voting members of the club.


Club Sponsored Tours / Events
Members wanting to participate in club sponsored trips or events must be current paid
members, have a GPA of 2.0 and attend at least 50% of the meetings and 50% of the
fundraisers for that semester.


Club Sponsor
There will be at least one member of the BET-MIT faculty that will be responsible for
administrative representation of the club, as well as support and facilitation of club activities
and events. This individual shall be known as the BET-MIT Club Sponsor, and will act as the
liaison between the club officers and TSTC Waco/System Administration. This individual will be
required to operate under all applicable policies and procedures of Texas State Technical
College System, TSTC Waco, and all state and federal laws. The sponsor should attend as many
club functions as possible in order to accurately and effectively represent the BET-MIT Club in
such an administrative manner.


BET-MIT Club Representation
It is the policy of Texas State Technical College, Waco, that each student organization affiliated
with the college and recognized by the Campus President have at least one representative to
the Student Government Association. This representative will be selected under and must
adhere to the pertinent guidelines laid out by the BET-MIT Club Constitution, and will be
responsible for keeping the BET-MIT Club informed of SGA business, and act to represent the
best interests of the BET-MIT Club to the SGA.


Election/Voting Procedures

   1. Notification of elections:
   Notification of pending executive member elections must be given at least one (1) week
   prior to the election date.

   2. Method of election:

   Election shall be held by closed ballot unless otherwise approved by the voting members.
   The current club sponsors or their specified representatives shall tally ballots.

   3. Prerequisites for executive member candidate eligibility:

   Refer to the BET/MIT Club Constitution, Article III, Sections 1 and 2.

   4. Campaign expenses:

   Expenses incurred by a candidate running for an office in the BET-MIT Club during his/her
   campaign will be funded up to a dollar amount to be determined by the quorum of current
   voting members of the BET-MIT Club.

   5. Executive member-elect training:

   It is the responsibility of the executive member(s) vacating an office to train their
   replacement(s) to properly perform the duties of the office being vacated. It is the
   responsibility of the executive member(s)-elect to participate in this learning process and
   perform said duties to the best of their ability.

   6. Term / voting procedure:

   Nominations for new executive committee members will be conducted at the beginning of
   each semester. Executive committee members from the prior semester will be active until
   new elections are held. Executive committee members may not hold an office for more
   than two (2) terms/semesters, but may hold a different office when this term has reached
   its limits.


Changes to the BET-MIT Club By-Laws
All changes made to this document must be approved by quorum majority vote of the BET-MIT
Club executive committee in session, and must be in accordance with the policies and
procedures laid out by the BET-MIT Club Constitution, TSTC Waco/System, and all applicable
state and federal laws. Upon changing this document, a revised copy must be submitted to the
President of TSTC Waco or his designee, and the BET-MIT Club members must be informed of
the changes made.


Updated: 6-21-05

				
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